ORANGE CITY COUNCIL

Services Policy Committee

 

Agenda

 

5 April 2016

 

 

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Services Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on  Tuesday, 5 April 2016.

 

 

Garry Styles

General Manager

 

For apologies please contact Michelle Catlin on 6393 8246.

    

 

Services Policy Committee                                                                             5 April 2016

Agenda

  

1                Introduction.. 3

1.1            Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests. 3

2                Committee Minutes. 4

2.1            Minutes of the Cultural Heritage Committee Meeting - 14 March 2016. 4

2.2            Minutes of the NAIDOC Week Community Committee - 19 February and 18 March 2016  14

2.3            Minutes of the Orange and Cabonne Road Safety Community Committee Meeting - 9 March 2016. 25

2.4            Minutes of the Orange Planetarium Committee - 23 March 2016. 29

2.5            Minutes Spring Hill Community Committee Meeting - 21 March 2016. 33

 

Services Policy Committee                                                                             5 April 2016

 

1       Introduction

1.1     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting.

 


Services Policy Committee                                                                             5 April 2016

 

 

2       Committee Minutes

2.1     Minutes of the Cultural Heritage Committee Meeting - 14 March 2016

TRIM REFERENCE:        2016/633

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

 

 

EXECUTIVE Summary

The Cultural Heritage Community Committee met on 14 March 2016 and the minutes of the meeting are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “8.4 Our Community – Acknowledge our diverse cultural heritage by encouraging and implementing programs and events that tell the stories of the urban, village and rural community and their people”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

Policy and Governance Implications

Nil

 

Recommendation

That the recommendations made by the Cultural Heritage Community Committee at its meeting held on 14 March 2016 be adopted.

 

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

 

Attachments

1        Minutes of the Meeting of the Cultural Heritage Community Committee held on 14 March 2016

2        CHCC Action Plan, D15/5189⇩

 

ORANGE CITY COUNCIL

 

MINUTES OF THE

Cultural Heritage Community Committee

HELD IN Councillor's Workroom, Civic Centre, Byng Street, Orange

ON 14 March 2016

COMMENCING AT 5.16pm

 1      Introduction

Attendance

Cr R Kidd (Chairperson), Ms Elizabeth Griffin, Mr Phil Stevenson, Mr James Nicholson, Mr Rodney Tonkin, Director Community, Recreation and Cultural Services, Museum and Heritage Coordinator

1.1     Apologies and Leave of Absence

 

RESOLVED                                                                                        Mr R Tonkin/Ms E Griffin

That the apologies be accepted from Cr R Gander and Cr N Jones for the Cultural Heritage Community Committee meeting on 14 March 2016.

1.2     Acknowledgement of Country

Cr Kidd conducted the Acknowledgement of Country.

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

 

2       Previous Minutes

RESOLVED                                                                                 Mr R Tonkin/Mr P Stevenson

That the Minutes of the Meeting of the Cultural Heritage Community Committee held on 17 December 2015 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Cultural Heritage Community Committee meeting held on 17 December 2015.

 

 

3       General Reports

3.1     Local Heritage Assistance Fund

TRIM Reference:        2016/553

Recommendation                                                                       Mr R Tonkin/Ms E Griffin

That the information provided in the report on the Local Heritage Assistance Fund be acknowledged.

 

 

3.2     Cultural Heritage Action Plan

TRIM Reference:        2016/533

Recommendation                                                                 Mr P Stevenson/Ms E Griffin

That the Cultural Heritage Action Plan be reviewed and updated.

 

 

 The Meeting Closed at 6.30pm

 

Services Policy Committee                                                                                                       5 April 2016

2.1                       Minutes of the Cultural Heritage Committee Meeting - 14 March 2016

Attachment 1      CHCC Action Plan

D15/5189

Cultural Heritage Community Committee

Action Plan

 

Item

Key Strategies/Action

Who

Community Strategic Plan reference

Budget status

Start

End

Update/

Completed

1

ESTABLISH HERITAGE COMMITTEE

 

 

 

 

 

 

1.1

·   In accordance with Council’s policies, the relevant historical groups, including the National Trust, (Orange Branch), Orange and District Historical Society, the Local Aboriginal Land Council, owners of heritage items and other interest groups, are to be informed of specific heritage matters that will be of interest to the group or individual.

MHC

8.4

NA

2015

2016

Ongoing – representatives from groups on Community

2

HERITAGE CONSERVATION

 

 

 

 

 

 

 

Review interpretative signage

·    Signs are regularly inspected for repainting and cleaning

·    Repair, replace/upgrade where necessary

·    Develop signs as identified

 

Council Staff

8.4

 

In current budget

 

2015

 

2016

To check on an annual basis

2.1

Develop a series of conservation guideline fact sheets based on FAQ

·    Mail out annually to OCC property owners over next 3 years

HA

8.4

Subject to Management Plan/Budget

 

 

 

2.2

Develop a program for the conservation of Council owned properties

·    Identify and develop conservation plans and strategies to identify individual places of high local (and higher) significance

·    Implement recommendations from the Chinamen’s Bend Cemetery

-      Install interpretation to recognise those that are buried in the cemetery

·    Implement recommendations from the Lake Canobolas Pump House CMP

·    Robertson Park – CMP to be developed

HA/MHC

 

 

8.4

 

 

 

 

 

 

 

 

Ongoing

Not in current Operational Plan

 

 

 

 

 

 

 

 

2015

2015

 

 

 

 

 

 

 

2016

 

 

Ongoing

2.3

·   Investigate hosting an educative seminar every second year for the community that includes information on how to maintain older buildings

-      Victorian Houses and gardens

MHC

8.4

Not in current budget

 

 

Proposed for 2016

2.4

Identify the heritage items in your area and list them in your local environmental plan

·      Nominate Cook Park as an item of State Significance of the State Heritage Register

·      Seek input from the Aboriginal Community to list the Springs on the State Heritage Register

·      Provide assistance to the NSW Heritage Office in the identification and listing of state significant buildings/places within the Orange area on the State Heritage Register.

·      Continue to utilise the Orange SHI to add relevant information to the listed items, the conservation areas and potential items.

MHC

8.4

 

 

 

 

Liaise with OLALC

 

Ongoing

 

Ongoing

 

 

 

 

2015

 

 

 

 

 

 

Ongoing

 

Nomination developed

 

 

 

 

 

 

Ongoing

2.5

Cemetery Walk Brochure

·   Develop cemetery walk and brochure to include history, heritage and conservation of the cemetery.  Conduct Heritage Walks of significant areas of Orange

·    Review the Cemetery Walk brochure to include the Mayors of Orange in the Cemetery Walk brochure

 

MHC/

E Griffin

8.4

 

 

2015

 

Draft developed

 

2.6

Present educational and promotional programs

·    Orange City Council Cultural Heritage Awards being held bi-annually as part of the Heritage Festival – scheduled for 2016

·    Promote Heritage Festival in April/May and History Week in September.

-           Develop a program of events that could be included in the promotion of the Heritage Festival and History Week.

·    Facilitate annual awards programs such as the Sir Neville Howse award program

·    Facilitate the Isabel and Stuart Douglas award to primary school located within the Orange City Council Boundary.

·    To continue to promote and identify new opportunities for cultural heritage tourism through the ongoing promotion and identification of sites and tours at the Orange Visitor Information Centre

·    Develop a digital ap for Orange heritage

 

 

 

 

 

MHSO

 

 

MHC

 

 

MHC

 

 

 

 

 

 

 

8.4

 

 

 

 

 

In Operational Plan

 

In Operational Plan

 

 

 

Ongoing

 

 

 

To be included in Ccl website upgrade

2015

 

 

 

 

 

Ongoing

 

 

 

 

 

Annual

 

 

 

 

 

 

 

 

Museums open day held in April 2016

 

 

 

 

 

 

 

 

2.7

·    Provide opportunities to Council staff to attend relevant training courses.

·    Participate in Central West Heritage Network Seminar for professionals.

·    Assist in developing strategies through community consultation for the conservation and protection of specialist places such as the City’s stock of duration/workers cottages.

MHC

8.4

 

2015

 

Ongoing

2.8

Boer War Day

·    Hold an annual Boer

War Event on 31 May each year, or on the Sunday before, to coincide with the signing of the treaty that ended the War

·    Promote the Boer War through or a brochure

E Griffin

8.4

 

2016

May - Annually

 

 

2.9

Develop a program to research the Sudan War –

 

E Griffin

8.4

N/A

2016

 

 

2.10

Appoint a heritage and urban design advisor to assist the council, the community and owners of listed heritage items

·    Continue to offer a Heritage Advisory Service to the Orange City Council area

·    To provide urban design comments as part of Council’s development assessment program.

·    Provide owners of heritage listed properties with free conservation advice

·    See appropriate and sensitive development solutions with developers of heritage sites.

HA

MHC

8.4

In current Operational Plan

 

 

David Scobie appointed

 

Ongoing

2.11

Introduce a local heritage incentives fund to provide small grants to encourage local heritage projects

·      Continue to the Small Grants Heritage Fund on an annual basis to encourage owners of heritage properties to undertake conservation and maintenance works.

·      Promote the fund yearly on an annual basis

H/A

MHC

8.4

 

 

 

Annually

 

2.12

Run a heritage main street program

·      Investigate public interest in establishing a Main Street Program for the villages of Lucknow and Spring Hill.

·      Review the potential for DCP clauses for the relevant villages of Lucknow and Spring Hill and the Conservation Areas.

MHC

8.4

 

 

 

Draft master plan developed for Lucknow

 

Master plan for Spring Hill to be developed in conjunction with airport MP.

2.13

Ensure that advertising, brochures, web site are well-designed including directional information

·    Develop network links with Destination NSW Tourism

Council staff

MHS

8.4

 

 

Ongoing

 

 

2.14

Promote sustainable development as a tool for heritage conservation by

·     Retaining sound existing buildings  and parts of buildings preserves their embodied energy;

·     Use local and recycled materials where possible eg Cypress pine timber and reused sleepers;

·     Water wise plumbing fittings

·     Water wise landscape design

·     Heavy duty thermal insulation

·     Solar passive design principles

·     Solar hot water and solar PV cells

·     Medium density housing layouts where applicable

 

HA

8.4

 

 

 

 

Ongoing

3

ABORIGINAL HERITAGE

 

 

 

 

 

 

3.1

·     Implement recommendations from the Aboriginal Heritage Study

·     Develop an Aboriginal Heritage Trail in conjunction with the Local Aboriginal Lands Council

MHC

8.4

In current Operational Plan

 

 

Aboriginal study of Cabonne and Blayney Councils to be completed by February, 2016

MHC discussions held with OLAC

 

4

WENTWORTH MINE

 

 

 

 

 

 

4.1

Continue interpretation and conservation of Wentworth

·    Mine open first weekend of each month

·    Interpret the Mine Manager’s Cottage

·    Develop a history of WH Newman (mine manager)

 

MHC

MHC

8.4

 

In Operational Plan

Brief to be written

 

Annually

 

 

 

Services Policy Committee                                                                             5 April 2016

 

 

2.2     Minutes of the NAIDOC Week Community Committee - 19 February and 18 March 2016

TRIM REFERENCE:        2016/650

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

 

 

EXECUTIVE Summary

The NAIDOC Week Community Committee met on 19 February and 18 March 2016. As there was not a quorum for the meetings, the recommendations from the Committee are provided to the Services Policy Committee for information.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “9.1 Our Community – Undertake community engagement, identify changing community aspirations, undertaken planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

Policy and Governance Implications

Nil

 

Recommendation

That, as there was not a quorum, Council note the record of the NAIDOC Week Community Committee meeting held on 19 February 2016 and 18 March 2016.

 

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

 

Attachments

1        Minutes of the Meeting of the NAIDOC Week Community Committee held on 19 February 2016

2        Minutes of the Meeting of the NAIDOC Week Community Committee held on 18 March 2016, 2016/654⇩

3        Task List - NAIDOC Week Celebrations - 2016, D16/2776⇩

 

ORANGE CITY COUNCIL

 

MINUTES OF THE

NAIDOC Week Community Committee

HELD IN HACC Centre Conference Room, 286 Lords Place Orange

ON 19 February 2016

COMMENCING AT 10.00am

 1      Introduction

Attendance

Mr Gerald Power (Chairperson), Ms Mary Croaker, Community Development Officer, Central West Aboriginal Community Engagement Officer, Youth Development Officer

1.1     Apologies and Leave of Absence

 

RECOMMENDATION                                                                    Mr G Power/Ms M Croaker

That the apologies be accepted from Ms Sharon Holmes, Mr Ronnie Leonard, Mr Corey McLean, Ms Donna Stanley, Ms Annette Uata, and Mr Jason French for the NAIDOC Week Community Committee meeting on 19 February 2016.

As there was not a quorum, the members present discussed minor matters and refer the following record of the meeting for recommendation at the next NAIDOC Week Community Committee meeting to be held on Friday 18 March 2016.

1.2     Acknowledgement of Country

An Acknowledgement of Country was conducted by the Chairperson

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil 

2       Previous Minutes

The Minutes of the Meeting of the NAIDOC Week Community Committee held on 27 November 2015 (copies of which were circulated to all members) are to be held over for confirmation at the next meeting of the NAIDOC Week Community Committee

 

 

3       Presentations

3.1     Feedback on NAIDOC Week 2015 Debrief

TRIM Reference:        2016/321

No discussion

 

3.2     Budget and Funding Aquital and Update for 2016

TRIM Reference:        2016/322

Members noted a surplus of $5300 was retained from the 2015 NAIDOC Week Celebrations budget. An application will be submitted to Orange Credit Union regarding major sponsorship for NAIROC by Gerald Power.

 

3.3     Calendar of Annual and Significant Events - 2016

TRIM Reference:        2016/323

Members present noted the following Significant Events for 2016:

  • 19 March 2016 - National ‘Close the Gap Day’
  • 21 March 2016 – Harmony Day
  • 26 May 2016 – National Sorry Day and Reconcilliation Week commencement
  • 3 - 10 July 2016 – National NAIDOC Week
  • 4 August 2016 – National Aboriginal and Torres Strait Islander Children’s Day

Mary Croaker - VERTO is running a new program over a two year period which will involve children attending years five through to nine from Glenroi Heights Primary School and Canobolas Rural Technology High for 15.5 hours per week. The program is to encourage leadership within the schools and building cultural identity.

VERTO staff are working with Stuart Vidler from the Department of Education promoting the M Goals (goals for livining and learning) program based on a website (see  http://mgoals.com.au/). The program showcases positive aspects on what is happening within the Orange Community in supporting the Aboriginal Community.  This is a leadership/mentor program rolled out across the region and involves junior Aboriginal Education Consultative Group (AECG) members who will be invited to contribute to NAIDOC Week Celebration planning.

 

4       General Reports

4.1     Task List - NAIDOC Week Celebrations - 2016

TRIM Reference:        2016/106

 

Members noted that all venues are booked for the Orange NAIDOC Week celebrations commencing Sunday 6 November till Friday 11 November 2016.

The Theme for NAIDOC Week 2016: Songlines - The living narrative of our nation

 

For Aboriginal and Torres Strait Islander people, the Dreamtime describes a time when the earth, people and animals were created by ancestral spiritual beings. They created the rivers, lakes, plants, land formations and living creatures. Through learning more about Songlines and how they connect people to Country and the Country to people, members of the community will celebrate the rich history and diversity of Aboriginal and Torres Strait Islander cultures, the oldest continuing cultures on the planet.

 

 

The Meeting Closed at 11.05am.

 

NAIDOC Week Community Committee                                                         5 April 2016

2.2                       Minutes of the NAIDOC Week Community Committee - 19 February and 18 March 2016

Attachment 1      NAIDO 18 March 2016 Minutes

ORANGE CITY COUNCIL

 

MINUTES OF THE

NAIDOC Week Community Committee

HELD IN HACC Centre Conference Room, 286 Lords Place Orange

ON 18 March 2016

COMMENCING AT 10.00am

 1      Introduction

Attendance

Mr Gerald Power (Chairperson), Mr Ronnie Leonard, Mr Cory McLean, Mr Bryce O’Neill, Ms Nikita Mason, Community Development and Support Coordinator, Central West Aboriginal Community Engagement Officer

1.1     Apologies and Leave of Absence

 

RECOMMENDATION                                                                  Mr C McLean/Mr R Leonard

That the apologies be accepted from Cr N Jones, Mr Jason French, Ms Annette Uata, Youth Development Officer for the NAIDOC Week Community Committee meeting on 18 March 2016.

As there was not a quorum (six community members), the members present discussed minor matters and refer the following record of the meeting for recommendation at the next NAIDOC Week Community Committee meeting to be held on Friday 15 April 2016.

1.2     Acknowledgement of Country

An Acknowledgement of Country was conducted by the Chairperson

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil 


2       Previous Minutes

RECOMMENDATION                                                                     Mr C McLean/Mr G Power

That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 27 November 2015 and Notes of the Meeting held on 19 February 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 27 November 2015 and 19 February 2016.

3       Presentations

3.1     Budget and Funding Aquital and Update for 2016

TRIM Reference:        2016/426

Currently the budget has $7000 available.  Further grant applications are being submitted.

RECOMMENDATION                                                                     Mr G Power/Mr C McLean

That information provided on the budget be acknowledged.

 

 

3.2     Calendar of Annual and Significant Events 2016

TRIM Reference:        2016/461

·    29 May – National Sorry Day

Schools will be provided with information on upcoming events commencing Term 2.

RECOMMENDATION                                                                  Mr C McLean/Mr R Leonard

That the information provided on the calendar of annual and significant events be acknowledged.

 

 

3.3     NAIDOC Week - School Initiatives 2016

TRIM Reference:        2016/490

A request be made to the NAIDOC Week School Iniatives program for copies of local student entries and outcomes, so that they may be acknowledged during the Orange celebrations.

RECOMMENDATION                                                        Mr B O'Neill-Baker/Mr R Leonard

That the NAIDOC Week Committee supports the contribution of $450 towards the printing and distribution to local students, of information related to the NAIDOC School Iniatives competition.

 

 

4       General Reports

4.1     Task List - NAIDOC Week Celebrations - 2016

TRIM Reference:        2016/465

Recommendation                                                                    Mr R Leonard/Mr G Power

That the Action Plan for the NAIDOC Week Celebration 2016 be reviewed and updated (D16/2776).

 

 

 The Meeting Closed at 11.05am

Services Policy Committee                                                                                                       5 April 2016

2.2                       Minutes of the NAIDOC Week Community Committee - 19 February and 18 March 2016

Attachment 2      Task List - NAIDOC Week Celebrations - 2016

NAIDOC Week Celebrations – 6 to 11 November 2016 - D16/2776

THEME: Songlines – The living narrative of our nation.

For Aboriginal and Torres Strait Islander people, the Dreamtime describes a time when the earth, people and animals were created by ancestral spiritual beings. They created the rivers, lakes, plants, land formations and living creatures. Through learning more about Songlines and how they connect people to Country and the Country to people, members of the community will celebrate the rich history and diversity of Aboriginal and Torres Strait Islander cultures, the oldest continuing cultures on the planet.

 

Activity

Location

Task/Action

Who

$

When

ü

Sunday 6/11

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Monday 7/11

 

 

 

 

 

 

Street March

 

Summer Street

 

March

 

 

 

 

Tuesday 8/11

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Wednesday 9/11

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Thursday 10/11

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Friday 11/11

 

 

 

 

 

 

Awards Night

 

 

 

·      Awards Night coordinator

·      The Central West Photo Booth to be hired for the Awards night - $1200 will cover unlimited photos.  $300 deposit required

·   Jason French

 

 

 

General arrangements

 

 

 

 

 

 

·      Opening Ceremony location – possibly near the new Museum.

·      Sports Day to be determined

·      Event coordinators are encouraged to liaise with Lynda Bowtell to complete the Event Manual and discuss risk assessments.

·      The Girls Night Out coordinator

·      A grant of $825 is being sought to provide transport during NAIDOC Week

·      NAIDOC merchandise – 500 pencil cases to be purchased as awards for young people

·      Theme follow-up with Alison Russell - video recordings of local Aboriginal community members and Elders

·      Venue Bookings – all have been booked for the Orange celebration

·      Corey McLean to coordinate the School Art Competition and NAIROC, with voting for the events opening during National NAIDOC Week.

·   Karen Boyde

·   Committee

·   Committee

 

·   Annette Uata

·   Gerald Power

·   Committee

 

·   Karen Boyde

 

·   Karen Boyde

·   Corey McLean

 

 

 

 

 

 

 

Previous Activities

·    Sunday: Church Service, Family Fun Day

·    Monday: Summer Street march, Official Opening, Services Day, Art Exhibition

·    Tuesday: Multi-Sports Day

·    Wednesday: NAIROC

·    Thursday: Elders’ Lunch, Youth Disco

·    Friday: Golf Day TBC, NAIDOC Awards Night

·    Saturday: Girl’s night Out

 

Services Policy Committee                                                                             5 April 2016

 

 

2.3     Minutes of the Orange and Cabonne Road Safety Community Committee Meeting - 9 March 2016

TRIM REFERENCE:        2016/682

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

 

 

EXECUTIVE Summary

The Orange and Cabonne Road Safety Community Committee met on 9 March 2016 and the recommendations from that meeting are presented to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “7.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

Policy and Governance Implications

Nil

 

Recommendation

That the recommendations made by the Orange & Cabonne Road Safety Community Committee at its meeting held on 9 March 2016 be adopted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

 

Attachments

1        Minutes of the Meeting of the Orange & Cabonne Road Safety Community Committee held on 9 March 2016

 

ORANGE CITY COUNCIL

 

MINUTES OF THE

Orange & Cabonne Road Safety Community Committee

HELD IN Community Information & Services Centre, 79-81 Kite Street, Orange

ON 9 March 2016

COMMENCING AT 10.30am

 1      Introduction

Attendance

Cr G Dean (Chairperson - Cabonne Council), Miss Elizabeth Griffin, Mr Gavin Hillier, Mr Geoffrey Potts, Ms Sharni Coles, Community Services Manager, Road Safety Officer

1.1     Apologies and Leave of Absence

 

RESOLVED                                                                                            Ms E Griffin/Cr G Dean

That the apologies be accepted from Cr G Treavors (Cabonne Council), Michael Butler, Alison Yager, and the Commercial and Emergency Services Manager for the Orange & Cabonne Road Safety Community Committee meeting on 9 March 2016.

1.2     Acknowledgement of Country

An Acknowledgement of Country was conducted by the Chairperson

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil 

2       Previous Minutes

RESOLVED                                                                                            Cr G Dean/Ms E Griffin

That the Minutes of the Meeting of the Orange & Cabonne Road Safety Community Committee held on 25 November 2015 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Orange & Cabonne Road Safety Community Committee meeting held on 25 November 2015.

 

 

 

3       Presentations

3.1     Police Report

TRIM Reference:        2016/95

No Police present

 

3.2     Road Safety Issues

TRIM Reference:        2016/96

·         Intersection of Byng and Woodward street – trees obstructing view of the traffic signals. RSO to advise the Works Department for consideration.

·         Concerns regarding heavy vehicles speeding in Prince Street. Suggestion for a traffic counter to be positioned for recording of movement. RSO to notify the Commercial and Emergency Services Manager.

·         Car enthusiasts gathering occurring last Friday of each month in the Summer Centre car park. Suggestion for the RSO to attend and distribute road safety material and Police presence to be encouraged. RSO to liaise with police and community group to discuss assistance and involvement.

 

RECOMMENDATION                                                                         Ms E Griffin/Mr G Hillier

That the road safety discussions be noted.

 

 

4       General Reports

4.1     Road Safety Officer Report

TRIM Reference:        2016/108

Recommendation                                                                            Cr G Dean/Mr G Hillier

That the content of the report by the Road Safety Officer be noted.

 

 

 

The Meeting Closed at 11.35am

 

Services Policy Committee                                                                             5 April 2016

 

 

2.4     Minutes of the Orange Planetarium Committee - 23 March 2016

TRIM REFERENCE:        2016/685

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

 

 

EXECUTIVE Summary

The Orange Planetarium Committee met on 23 March 2016 and the recommendations from the meeting are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “4.2 Our City – Actively contribute to the future direction of international strategic initiatives to build capacity and cross-cultural understanding”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

 

Policy and Governance Implications

Nil

 

Recommendation

That the recommendations made by the Orange Planetarium Committee at its meeting held on 23 March 2016 be adopted.

 

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

 

Attachments

1        Minutes of the Meeting of the Orange Planetarium Community Committee held on 23 March 2016

 

ORANGE CITY COUNCIL

 

MINUTES OF THE

Orange Planetarium Community Committee

HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange

ON 23 March 2016

COMMENCING AT 5.30pm

 1      Introduction

Attendance

Cr C Gryllis (Chairperson), Cr R Turner, Cr A Brown, Mr Rod Somerville, Ms Melanie Smyth, Mr Fred Emmi, Mr Phil Stevenson, Director of Community, Recreation and Cultural Services

1.1     Apologies and Leave of Absence

 

RESOLVED                                                                                   Mr F Emmi/Mr R Somerville

That the apologies be accepted from Cr N Jones, Cr K Duffy, Cr Taylor and Mr Nat Burgio for the Orange Planetarium Community Committee meeting on 23 March 2016.

1.2     Acknowledgement of Country

 

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

 

2       Previous Minutes

RESOLVED                                                                                   Cr C Gryllis/Mr R Somerville

That the Minutes of the Meeting of the Orange Planetarium Community Committee held on 25 February 2015 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Orange Planetarium Community Committee meeting held on 25 February 2015.

 

 

3       Presentations

3.1     Plans for Planetarium

TRIM Reference:        2016/639

Cr Turner discussed the possibility of incorporating the Planetarium within a new Conservatorium of Music. The rational provided for the proposal was:

 

1        The potential disposal of the existing (conservatorium) site and the donation of those proceeds to the Conservatorium of Music was included in Council’s Delivery/Operational Plan. The intent was that the Conservatorium would then secure the additional funding for the construction of a new facility. Its future operation would also be the responsibility of the Conservatorium.

2        As the existing Conservatorium has reached capacity and with the increasing demand the Board is exploring options for a new facility.

3        The collocation of the Planetarium within the Auditorium of a new Conservatorium would enable a dual use for the building. The operational parameters of the Planetarium are primarily during the day when the Conservatorium Auditorium is not in use.

4        The ticketing and entrance infrastructure could be used for both facilities.

It was agreed that the concept would enable one facility to be built that could service the needs of both entities.

 

RECOMMENDATION                                                                  Cr C Gryllis/Mr R Somerville

 

1        That Council ensure that the acoustics would enable both opertions to be conducted in the same space.

2        That pending the outcome of the acoustic investigation, that Council reallocate up to $100,000 of funding from the Planetarium to develop detailed concept plans for a combined Conservatorium of Music and Planetarium.

 

 

 The Meeting Closed at 6.35pm.

 

Services Policy Committee                                                                             5 April 2016

 

 

2.5     Minutes Spring Hill Community COMMITTEE Meeting - 21 March 2016

TRIM REFERENCE:        2016/687

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

 

 

EXECUTIVE Summary

The Spring Hill Community Committee met on 21 March, 2016 and the recommendations from the meeting are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

 

Policy and Governance Implications

Nil

 

Recommendation

That the recommendations made by the Spring Hill Community Committee at its meeting held on 21 March 2016 be adopted.

 

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

 

Attachments

1        Minutes of the Meeting of the Spring Hill Community Committee held on 21 March 2016

2        Spring Hill Action Plan, D15/9637⇩

 

ORANGE CITY COUNCIL

 

MINUTES OF THE

Spring Hill Community Committee

HELD IN Spring Hill Community Hall, Spring Hill

ON 21 March 2016

COMMENCING AT 5.30pm

 1      Introduction

Attendance

Cr J Davis OAM, Ms E Mills, Mrs B Nesbitt, Mr P Worboys, Mr S Nelson, Ms A Rezko, Mrs P Davis, Mrs J Davies, Mr J Nalder, Director Community Recreation and Cultural Services

1.1     Apologies and Leave of Absence

 

RESOLVED                                                                                            Mr J Nalder/Ms E Mills

That the apologies be accepted from Cr R Gander for the Spring Hill Community Committee meeting on 21 March 2016.

1.2     Acknowledgement of Country

An acknowledgement of Country was conducted by the Chairperson.

 

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2       Previous Minutes

RESOLVED                                                                                           Ms E Mills/Mrs J Davies

That the Minutes of the Meeting of the Spring Hill Community Committee held on 19 October 2015 (copies of which were circulated to all members) be amended to include the discussion on the possible inclusion of a memorial wall within the Cemetery similar to that which is in the Millthorpe Museum and that the possibility of reopening the cemetery be explored. With that amendment that the minutes are hereby confirmed as a true and accurate record of the proceedings of the Spring Hill Community Committee meeting held on 19 October 2015.

 

3       Presentations

3.1     Site Visit - Spring Hill ANZAC Memorial Monument

 

TRIM Reference:        2016/609

The Committee visited the proposed site for the monument and agreed that it should be located on the southern side of the park where the existing remote supervision sign was located. The Committee further agreed that the existing remote supervision sign be replaced with a current version and be located away from the memorial stone.

 

RECOMMENDATION                                                                      Mr P Worboys/Ms E Mills

That the monument be located on the southern side of the park and that the existing remote supervision sign be replaced with a current version away from the monument.

 

 

3.2     Mowing Contract

TRIM Reference:        2016/612

RECOMMENDATION                                                                         Mr J Nalder/Mrs P Davis

That the information provided on the mowing contract for Spring Hill by the Director Community Recreation and Cultural Services be noted.

 

 

4       General Reports

4.1     Spring Hill Community Committee Action Plan

TRIM Reference:        2016/606                                                                                        

The Committee discussed the Masterplan that is on exhibition and agreed that following the determination of the Masterplan that the action items would be reviewed. The Committee felt that irrespective of the adoption or otherwise of the masterplan that the priories were:

·         The footpath between the post office and the tavern linking with a heritage walk

·         A change in speed limit for the village and speed limiting measures be installed

·         A walkway from the north of the town to the school/centre of the village.

   

Recommendation                                                                               Ms E Mills/Cr J Davis

That the Spring Hill Community Committee Action Plan be reviewed and updated following the outcome of the Master Planning process.

 

 The Meeting Closed at 7.10pm.

 

Services Policy Committee                                                                                                       5 April 2016

2.5                       Minutes Spring Hill Community Meeting - 21 March 2016

Attachment 1      Spring Hill Action Plan

D15/9637

Spring Hill Community Committee

Action Plan

Action

Task

Who

Community Strategic Plan reference

Budget status

Start

End

Update/Completed

Footpaths

 

·    Install between Railway and Post office

Council

 

 

8.3

2016

2016

 

Options for alternative (cheaper) paving surfaces for the footpaths to be explored.

Upgrade community amenity

 

·    Complete BBQ facility and Memorial in Park

 

 

 

 

 

 

Rock obtained from Peter Worboys.  Installation of memorial plaque – develop wording for plaque

 

BBQ and shelter installed. Awaiting Rock for memorial

Tree planting to assist in slowing traffic and  to minimise unintended through traffic,  increase sense of driving in a residential area and increase visual amenity

·    Infill tree planting throughout the village to enhance the village character 

·    Forest Road and along Seaton Street

·    Hill Street Road reserve

·    Carcoar Street

·    Form working group to progress tree planting strategies  in consultation with Council

·    Council staff to advise suitable tree species

Council, Community Committee

 

 

8.3

2015-17

April 2015

 

Village master plan to be conducted on 17 September.

 

Tree planting conducted in park. Other plantings to be determined as component of master planning process

 

 

 

 

Improving Road Safety

 

·    Raised pedestrian crossing to provide connectivity with footpath network and traffic calming – Spring Street and Seaton Street

Council

8.3

2016-17

Dec 2015

 

Priority 1 – Pathway outside the Post Office working towards the railway as a starting point, (Committee Meeting 30/3/15)  

Options for alternative (cheaper) surfaces for the footpaths to be explored.

 

·    Provide speed reductor marking on Beasley Road and Forest Road indicating to drivers they are entering a residential zone

 

 

 

 

 

 

 

 

 

 

 

·    Opportunity to work with plans to move the current fence at the old railway station back and clean up the area to allow off road parking

Community Committee Working Group

 

 

 

 

April 2015

 

To be further determined / guided by master planning process.

 

 

·    Speed hump to slow traffic – Worboys Street same for Chapman Street

Council

8.4

2016

 

 

 

 

·    Reduce speeding on Chapman Street and Spring Street

 

 

 

 

 

 

·    Install pedestrian crossing along Spring Street

 

 

2016

 

 

 

·    Kerb and guttering in Baker Street and with footpath for water to disperse – in  Carcoar Street

 

 

2016

 

 

Flashing lights for School Crossing

·    Request to Police

 

 

Funds to be sought by committee

 

 

Lights installed as a NSW Government initiative