ORANGE CITY COUNCIL

Environmental Sustainability Policy Committee

Agenda

5 April 2016

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Environmental Sustainability Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on  Tuesday, 5 April 2016.

Garry Styles

General Manager

For apologies please contact Michelle Catlin on 6393 8246.

Environmental Sustainability Policy Committee                                   5 April 2016

Agenda

1 Introduction.. 3

1.1 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests. 3

2 Committee Minutes. 4

2.1 Minutes of the Environmental Sustainability Community Committee - 19 February 2016 4

2.2 Minutes of the Companion Animal Community Committee - 7 March 2016. 10

Environmental Sustainability Policy Committee                                   5 April 2016

1       Introduction

1.1     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Environmental Sustainability Policy Committee at this meeting.

Environmental Sustainability Policy Committee                                   5 April 2016

2       Committee Minutes

2.1     Minutes of the Environmental Sustainability Community Committee - 19 February 2016

TRIM REFERENCE:        2016/379

AUTHOR:                       Chris Devitt, Director Technical Services    

EXECUTIVE Summary

The Environmental Sustainability Community Committee met on 19 February 2016 and the recommendations from that meeting are presented to the Environment and Economic Development Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “12.1 Our Environment – Ensure the Plans of Management for the City’s natural resource assets are current and reviewed”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

Policy and Governance Implications

Nil

Recommendation

That the recommendations made by the Environmental Sustainability Community Committee at its meeting held on 19 February 2016 be adopted.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

Attachments

1        Minutes of the Meeting of the Environmental Sustainability Community Committee held on 19 February 2016

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ORANGE CITY COUNCIL

MINUTES OF THE

Environmental Sustainability Community Committee

HELD IN Councillor's Workroom, Civic Centre, Byng Street, Orange

ON 19 February 2016

COMMENCING AT 8.00am

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 1      Introduction

Attendance

Cr R Kidd (Chairperson), Dr Murray Fletcher, Mr Stephen Nugent, Mr Peter West, Ms Melanie McDonell, Mr Robert Alford (left 9.32am), Dr Anantanarayanan Raman, Mr Gavin Hillier, Mr Andrew Kennedy, Director Development Services (left 9.26am), Manager Building and Environment (arrived 8.05am, left 9.26am), Water Treatment Manager (arrived 8.18am), Manager City Presentation (arrived 8.18am), Manager Waste Services and Technical Support

1.1     Apologies and Leave of Absence

RESOLVED                                                                                    Dr A Raman/Mr A Kennedy

That the apologies be accepted from Cr N Jones and Cr R Turner for the Environmental Sustainability Community Committee meeting on 19 February 2016.

1.2     Acknowledgement of Country

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2       Previous Minutes

RESOLVED                                                                                 Dr M Fletcher/Mr A Kennedy

That the Minutes of the Meeting of the Environmental Sustainability Community Committee held on 20 November 2015 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Environmental Sustainability Community Committee meeting held on 20 November 2015.

3       Presentations

3.1     Lake Canobolas Mountain Biking Recreation Park

TRIM Reference:        2016/151

The Manager Cty Presentation advised that a couple of tracks are running. An open day will be held on the first weekend in March. Tracks are on the northern end of the block. An open invitation to Committee members to view the site on Friday 26 February at 5:00pm will be emailed. An advanced bike track is planned for the future further to the south.

RECOMMENDATION                                                                              Cr R Kidd/Mr P West

That the information provided in the verbal report by Manager City Presentation on Lake Canobolas Mountain Biking Recreation Park be acknowledged.

3.2     Central Tablelands Local Land Service NRM Community Advisory Group

TRIM Reference:        2016/207

Mr Andrew Kennedy advised the Central Tablelands Local Land Servce NRM Community Advisory Group has met for the second time and that he can be the conduit to promoting Environmental Sustainability Community Committee environmental matters to this group. Andrew will canvass Committee members for subject matter prior to the next meeting. An invitation will be sent to Roger Smith and Maryanne Smith to attend the next meeting of the Environmental Sustainability Community Committee to discuss what works are being undertaken in our area.

RECOMMENDATION                                                                  Mr A Kennedy/Mr S Nugent

That the information provided in the verbal report by Mr Andrew Kennedy on Central Tablelands Local Land Service NRM Community Advisory Group be acknowledged.

3.3     NSW Container Deposit Scheme Discussion Paper - Consultation Forums

TRIM Reference:        2016/286

The Manager Waste Services and Technical Support advised of the NSW Container Deposit Scheme discussion paper consultation forums being held and submissions due 26 February 2016 with NetWaste Councils making a general submission.

RECOMMENDATION                                                                        Mr P West/Mr S Nugent

That the information provided on NSW Container Deposit Scheme Discussion Paper – Consultation Forums be acknowledged.

3.4     Meeting of Environment Ministers' Joint Statement

TRIM Reference:        2016/288

RECOMMENDATION                                                                           Cr R Kidd/Mr S Nugent

That the information provided on Meeting of Environment Ministers’ Joint Statement be acknowledged.

3.5     Climate Change

TRIM Reference:        2016/307

The Director Development Servcies advised of Council’s capital works project of installing a 100kW solar system at the Aquatic Centre.

The Director Development Services is continuing to write the report for Council on a proposed Climate Change Policy which will be circulated to the Committee members for input prior to going to Council.

RECOMMENDATION                                                                      Mr S Nugent/Dr A Raman

That the information provided in the verbal report by Director Development Services on Climate Change be acknowledged.

** Director Development Services and Manager Building and Environment left the meeting with the time being 9.26am. **

** Robert Alford left the meeting with the time being 9.32am. **

4       General Reports

4.1     Mt Canobolas Mountain Bike Trail

TRIM Reference:        2016/144

Recommendation                                                                  Mr A Kennedy/Mr S Nugent

That the information provided in the report by Director Community and Cultural Services on Mt Canobolas Mountain Bike Trail be acknowledged.

4.2     Budget Initiatives

TRIM Reference:        2016/171

The Director Development Services worked through the report on budget initiatives and noted the typographical error on page 23 in relation to the power data logger which should read $5,000 not $500.

The Director Development Services will discuss with Essential Energy where they are up to in relation to LED swap out initiatives.

The Water Treatment Manager will liaise with Charles Sturt University, Department of Primary Industries and NSW Farmers Association to ascertain what current initiatives are available to monitor environmental conditions in the Orange City and wider area and will report back to the Committee for future discussion.

Recommendation                                                                  Mr S Nugent/Mr A Kennedy

That the information contained in the report by the Director Development Services on budget initiatives with the change on page 23 from $500 to $5,000 for a power data logger be acknowledged.

4.3     Gap Analysis Chart

TRIM Reference:        2016/149

Recommendation                                                                        Mr P West/Mr S Nugent

That the Biodiversity, Energy and Pollution/Waste Sub-groups meet to update the Gap Analysis Chart and provide an update for the agenda for the Committee meeting in May.

4.4     Gap Analysis Sub-Group Action Lists

TRIM Reference:        2016/150

Recommendation                                                                  Mr S Nugent/Mr A Kennedy

That the Biodiversity, Energy and Pollution/Waste Sub-groups meet to update the Gap Analysis Action Lists and provide updated information for the agenda for the Committee meeting in May.

The Meeting Closed at 9:42AM.

Environmental Sustainability Policy Committee                                   5 April 2016

2.2     Minutes of the Companion Animal Community Committee- 7 March 2016

TRIM REFERENCE:        2016/569

AUTHOR:                       Rosemary Reid, Draftsperson     

EXECUTIVE Summary

The minutes of the meeting of the Companion Animals Community Committee held on 7 March 2016 are provided to the Environmental Sustainability Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “7.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

Policy and Governance Implications

Nil

Recommendation

That the recommendations made by the Companion Animals Community Committee at its meeting held on 7 March 2016 be adopted.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

Attachments

1        Minutes of the Meeting of the Companion Animals Community Committee held on 7 March 2016

2        Companion Animal Community Committee Action Plan, D15/5487⇩

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ORANGE CITY COUNCIL

MINUTES OF THE

Companion Animals Community Committee

HELD IN Councillor's Workroom, Civic Centre, Byng Street, Orange

ON 7 March 2016

COMMENCING AT 4.00pm

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 1      Introduction

Attendance

Cr N Jones (Chairperson), Ms P Davis, Ms B Ferguson, Ms L Ferguson, Ms A Reith, Ms S Sanders, Ms J Tallents, Dr A Taylor, Mr J Wills, Manager Building and Environment, Companion Animal Registrar

1.1     Apologies and Leave of Absence

RESOLVED                                                                                              Mr J Wills/Ms P Davis

That the apologies be accepted from Cr R Kidd, Ms M Clifford, Ms D Coleman and Ms H Wood for the Companion Animals Community Committee meeting on 7 March 2016.

1.2     Acknowledgement of Country

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

2       Previous Minutes

RESOLVED                                                                                            Ms A Reith/Ms P Davis

That the Minutes of the Meeting of the Companion Animals Community Committee held on 7 December 2015 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Companion Animals Community Committee meeting held on 7 December 2015.

3       Presentations

3.1     Off Leash Areas

TRIM Reference:        2016/481

Comments received from Ms D Coleman regarding the safety of off-leash areas. Letters have gone out to adjoining owners for comment on the trial of off-leash area at Riawena Oval and Machin Park as the six month trial finished in February.

RECOMMENDATION                                                                       Dr A Taylor/Ms J Tallents

That the verbal report be accepted and a full report be given when the submissions close, with Council to consider producing brochures educating dog owners on the use of off leash areas.

3.2     On lead trial Lake Canobolas

TRIM Reference:        2016/482

A log is being kept by Council staff noting the usage of Lake Canobolas by dog owners during normal business hours only.

RECOMMENDATION                                                                       Ms S Sanders/Ms A Reith

That the verbal report be accepted and that the log be ongoing whilst the trial is in progress.

3.3     Report on visit by the The Hon Mark Pearson MLC on 11 FEBRUARY 2016

TRIM Reference:        2016/483

Notes taken at the meeting with Hon Mark Pearson were distributed to all present.

RECOMMENDATION                                                                        Ms A Reith/Ms J Tallents

That the report be noted.

3.4     RSPCA report

TRIM Reference:        2016/484

A written report was presented outlining the success of a recent sale day and transfers continuing to Petbarn Bathurst, Orange and Dubbo.

RECOMMENDATION                                                                       Ms A Reith/Ms S Sanders

That the report be accepted and noted.

3.5     Statistics

TRIM Reference:        2016/485

Report showing statistics on dog complaints for the past three months was presented showing an increase in barking/noisy dogs.

RECOMMENDATION                                                                        Ms J Tallents/Ms A Reith

That the report be accepted.

 MATTERS ARISING

The new Trainee Ranger position has been filled and the successful applicant will begin on 14 March 2016.

Cr Jones suggested that a stand and brochures on dog and cat ownership be given to the Orange Kennel Club for display at the Orange Show to be held on 16-17 April 2016.

The Meeting Closed at 5.07pm.

Environmental Sustainability Policy Committee                                                             5 April 2016

2.2                       Minutes of the Companion Animal Community Committee- 7 March 2016

Attachment 1      Companion Animal Community Committee Action Plan

D15/5487

Companion Animals Community Committee

Action Plan

Date	Action	Who	Community Strategic Plan reference	Budget status	Start	End	Update/Completed
19 October 2015	Council to consider appointing an additional Ranger	Manager Building and Environment	Strategy 7.2	Current	19/10/2015	14/03/2016	Completed , Trainee Ranger to commence on 14 March 2016
19 October 2015	Council to consider picking up stray cats.	Manager Building and Environment	Strategy 7.2	2016/2017	19/10/15		To be considered
7 December 2015	Council to consider a trial of dogs on lead for Lake Canobolas.	Manager Building and Environment	Strategy 7.2	Current	7/12/2015	16/02/2016	Commenced for a two month trial.
7 December 2015	Council to consider requesting local accommodation venues to implement animal friendly places to stay	Manager Building and Environment	Strategy 7.2	Current	7/12/2015		To be considered
7 December 2015	Council to request the RSPCA to provide a report showing income and expenditure in regards to major sponsors.	Manager Building and Environment	Strategy 7.2	Current	7/12/2015		To be considered
7 March 2016	Council to report on submissions received on trial off leash areas	Manager Building and Environment	Strategy 7.2	Current	7/03/2016		Letters sent out to adjoining owners who have until the 15 March to reply.