ORANGE CITY COUNCIL
Sport and Recreation Policy Committee
Agenda
1 December 2015
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Sport and Recreation Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 1 December 2015.
Garry Styles
General Manager
For apologies please contact Michelle Catlin on 6393 8246.
Sport and Recreation Policy Committee 1 December 2015
2.1 Minutes of the Bicycling Community Committee - 2 November 2015
2.2 Minutes of the Parks, Trees and Waterways Community Committee - 4 November 2015
2.3 Record of the Australia Day Community Committee Meeting - 18 November 2015
3.1 Consolidation Orange Sports Award Programs
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
Recommendation It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Sport and Recreation Policy Committee at this meeting. |
TRIM REFERENCE: 2015/3035
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Bicycling Community Committee met on 2 November 2015 and the recommendations from that meeting are provided to the Sport and Recreation Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “5.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That the recommendations made by the Bicycling Community Committee at its meeting held on 2 November 2015 be adopted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Bicycling Community Committee held on 2 November 2015
2 BCC - Action List - 2 November 2015, D15/43403⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Bicycling Community Committee
HELD IN Committee Room 3, Civic Centre, Byng Street, Orange
ON 2 November 2015
COMMENCING AT 5.00pm
1 Introduction
Attendance
Mr Steve Martin (Chairperson), Ms Sue Bonar, Ms Gina Browne, Mr Craig Flemming, Mr Gavin Hillier, Director Community, Recreation and Cultural Services, Sport and Recreation Coordinator, Recreation Planner
Guests: Mrs Lea Dally, Ms Carolynne James, Mr Leo Presslaber
1.1 Apologies and Leave of Absence
RESOLVED Mr G Hillier/Mr S Martin That the apologies be accepted from Cr A Brown, Ms M Butcher, Mr S Nugent and Ms A Hamilton-Vaughan for the Bicycling Community Committee meeting on 2 November 2015. |
1.2 Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
3 General Reports
The Meeting Closed at 7.15pm
Sport and Recreation Policy Committee 1 December 2015
2.1 Minutes of the Bicycling Community Committee - 2 November 2015
Attachment 2 BCC - Action List - 2 November 2015
BICYCLING COMMUNITY WORKING PARTY
ACTION LIST FROM MEETING OF 2 NOVEMBER 2015
INTRODUCTION
Attendees |
Apologies |
Mr S Martin (Chairperson), Ms S Bonar, Mrs A Rodgers, Mr G Hillier, Ms G Browne, Mr C Flemming, Mrs Lea Dally, Ms Carolynne James (Guest), Mr Leo Presslaber (Guest) Director Community, Recreation & Cultural Services, Recreation Planner, Sport and Recreation Coordinator |
Cr A Brown, Mr S Nugent, Ms M Butcher, Road Safety Officer |
ACTIONS
COMMUNICATION, EDUCATION & PROMOTION
Item |
Description |
Who/Action |
When? |
Website/ Facebook |
Cycle Orange “landing page” has been established which provides a centralised destination for people searching for information about cycling in Orange. The landing page provides links to the various local cycling groups. The Committee discussed potential for a calendar of events to be set on the landing page that would include activities and events being conducted by local Clubs and Cycle groups. |
Council to investigate opportunities to establish a calendar of events on the Cycle Orange landing page that could be updated by Cycle groups. |
1 February 2016 |
Cycle Awareness |
The Committee has previously discussed ongoing concerns over the Community’s general lack of knowledge of road rules relating to cyclists and felt that cycle awareness needed to be improved. The following options were provided for consideration Amy Gillett Foundation – Consider registering with the Amy Gillett Foundation to undertake a targeted awareness campaign including road side signage. Farmers Markets Promotion – Following the success of the stand set up to promote Bike Week, it was suggested that Clubs/Council could use the Markets throughout the year to promote events, projects and raise general awareness of cycling. |
Steve Martin to research options and associated costs for registering with the Amy Gillett Foundation. Clubs/Council to consider attending Farmers Markets periodically to promote cycling in the Orange Region |
1 February 2016 |
EVENTS
Item |
Description |
Who/Action |
When? |
|
2015 Bike Week |
The Committee agreed that the Bike Week event on 13 September 2015 was a success with approx. 500 people attending the event across the day. Feedback from participants and stall holders was very positive with a number of the Cycle groups experiencing increased membership inquires as a result. |
Establish Bike Week Committee at first Bicycling Community Committee meeting of 2016 |
1 February 2016 |
|
Major Cycling Events |
2016 BMX NSW Orange Open – The Orange BMX Club have been advised by BMX NSW that they can host an Open event on Sunday, 4 September 2016. This event will have riders attending from throughout NSW. 2016 NSW Masters Road Championships - Council in partnership with Cabonne Council have agreed to host the event in 2016. Cycling NSW are in the process of seeking necessary approvals through the Orange and Cabonne Traffic Committees. Newcrest Orange Challenge (formally known as Ronde van de nob) has been confirmed for Sunday, 20 March 2015. https://www.bicyclenetwork.com.au/orange-challenge/ Criterium Festival – Date yet to be confirmed by the Orange Cycle Club. Roundabout on the corner of Byng and Peisley St has been identified for repair in the 2015/2016 Council Operational Plan which will make the proposed course around the Civic precinct much safer. Orange Triathlon Festival - Organisers of the Orange Triathlon Festival, 100% Events have agreed to continue the event at Lake Canobolas for the next 3 years (2016-2018). The 2016 event has been moved from February to November with the exact date to be confirmed. Women’s Only Challenge Ride – Then Orange Cycle Club has received a request from Cycling NSW to host a women’s only 100km challenge ride. Further details regarding the event are being requested by the Club. |
Update to be provided at next meeting |
1 February 2016 |
FACILITIES
Item |
Description |
Who/Action |
When? |
BMX Track |
Construction of the BMX track has continued with bulk earthworks recently completed on the final straight and start hill. Final trimming, drainage installation and granite surfacing will be completed in coming weeks. The BMX Club has been offered part of a start gate from Lake Macquarie BMX Club however additional funds will be required to purchase remaining elements. |
Update to be provided at next meeting |
1 February 2016 |
Velodrome |
Committee members advised that the Cycle Clubs had experienced a noticeable reduction in behavioural issues from Skate Park users since works on the Moulder Park Youth Zone had been completed (installation of giant swing, shelters, bridge and construction of connecting cycleway). Steve Martin asked if the street sweeper was still undertaking sweeping of the track and car park on a regular basis. |
Ben Keegan to check scheduling of velodrome sweeping |
20 November 2015 |
Lake Canobolas Mountain Bike Park |
Leo Presslaber (Orange Mountain Bike Club) advised that the Thursday night mountain bike events were proving popular with members with approx. 40 people participating on a weekly basis. The facility cannot be opened to the public until conditions of development consent from Cabonne Council have been met which includes addressing access issues into the Park from Lake Canobolas Road. The Club currently feels that the cost to undertake required works is beyond their current capacity and that any funds spend on the access will reduce opportunities to complete other works at the facility. |
Mountain Bike Club to write to Council requesting assistance with requirement to upgrade access to the Park from Lake Canobolas Road. |
20 November 2015 |
Mt Canobolas Mountain Bike Proposal |
Council’s consultants GHD have presented an opportunities and constraints analysis to the Mt Canobolas Mountain Bike Trail Reference Group and sought feedback from the group, Council will now be looking to engage a mountain bike trail designer to design a trail network which will need to give consideration to an environmental assessment of the site. |
Update to be provided at next meeting. |
1 February 2016 |
INFRASTRUCTURE
Item |
Description |
Who/Action |
When? |
Cycle Towns |
Shah Alford advised that Cycle Towns projects were progressing well and reiterated that the Cycle Towns program was focussed on creating behaviour change across the community to encourage and facilitate people using bikes for transport. Recreation cycle projects are not included in the Cycle Towns program. Cycleways – Improved on road cycleway markings is currently being undertaken along with the installation of new stabling at various locations throughout the City. Active Travel Plan - When complete the Plan will guide the implementation and maintenance of active travel infrastructure and programs throughout the City and surrounding villages, with the aim of encouraging greater participation in active transport options. The Plan will address existing gaps and barriers across the cycle network. Ride2School – Surveys of local schools has been completed and the Bicycle Network will begin engaging with schools to implement programs in the near future. Try2Wheels -Council is seeking interest from suitable organisations to facilitate a Try2Wheels Program in Orange. Try2Wheels aims to provide a friendly, encouraging and educative environment in which people can be introduced or reintroduced to cycling. |
Update to be provided at next meeting |
1 February 2016 |
Next meeting is scheduled for Monday, 1 February 2015
TRIM REFERENCE: 2015/3060
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Parks, Trees and Waterways Committee met on 4 November 2015 and the recommendations from the meeting are provided to the Sport and Recreation Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “5.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That the recommendations made by the Parks, Trees and Waterways Community Committee at its meeting held on 4 November 2015 be adopted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Parks,Trees and Waterways Community Committee held on 4 November 2015
2 Parks, Trees and Waterways Community Committee Action Plan, D15/6467⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Parks, Trees and Waterways Community Committee
HELD IN Councillor's Workroom, Civic Centre, Byng Street, Orange
ON 4 November 2015
COMMENCING AT 5.00pm
1 Introduction
Attendance
Cr Reg Kidd (Chairperson), Cr Neil Jones, Dr Raman Anantanarayanan, Mr John Austin, Dr Murray Fletcher, Director Community, Recreation and Cultural Services, Manager City Presentation
1.1 Apologies and Leave of Absence
RESOLVED Dr M Fletcher/Cr N Jones That the apologies be accepted from Mr Peter West, Mr Dennis Croucher, Mr Nicholas King and Ms K Summers for the Parks, Trees and Waterways Community Committee meeting on 4 November 2015. |
1.2 Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
RESOLVED Dr A Raman/Mr J Austin That the Minutes of the Meeting of the Parks,Trees and Waterways Community Committee held on 22 September 2015 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Parks,Trees and Waterways Community Committee meeting held on 22 September 2015.
|
4 General Reports
The Meeting Closed at 7.30pm.
Sport and Recreation Policy Committee 1 December 2015
2.2 Minutes of the Parks, Trees and Waterways Community Committee - 4 November 2015
Attachment 2 Parks, Trees and Waterways Community Committee Action Plan
Parks, Trees and Waterways Community Committee Action Plan
Date |
Action |
Who |
Community Strategic Plan reference |
Budget status |
Start |
End |
Update/Completed |
25 August 2015 |
Development of a Memorials, Plaques and Place Naming Policy for public open spaces to guide future nominations and suggestions from the community. |
Murray Fletcher Lyn Gough? |
5.1.1 In conjunction with the community, develop strategies for public open space |
No |
|
|
Signage consistency across parks – ie a style guide to be developed with signs replaced as required. |
|
Investigate the establishment of ‘ParkCare’ groups to assist with the care and maintenance of public open spaces |
Cr Jones |
5.1.1 |
No current budget - |
October 2015 |
|
Establish one to two trial sites and monitor over a 12 month period
Tandera Park – community group meeting planned for late November |
|
Assess the need for dog faeces dispensers in parks that are not leash free dog exercise areas for example Somerset Park, Coogal Parklands |
|
5.1.3 Increase and improve public open space accessibility and facilities for a broad range of members of the community |
|
|
|
Selected parks have or are part of and network of share pathways where it is known many residents walk their dogs |
|
Investigate and develop communication tools to inform the community about activities and improvements being undertaken in public open spaces. |
|
5.1.1 |
|
|
|
|
|
Committee members review the Orange website for Parks and Tree related content and provide comment back |
All |
5.1.1 |
|
October 2015 |
November 2015
|
Committee members to provide feedback via email to nhobden@orange.nsw.gov.au prior to the next meeting. Future meeting – invite Council’s Manager Tourism to discuss website promotion. As an example Committee members are requested to research the Dubbo City Council publication. |
|
Review the adopted Orange Botanic Gardens, Cook Park and Street Tree Master Plans to assist Council to prioritise actions for budgeting purposes. |
All |
5.1.1 and 5.3.1. |
|
4 November 2015 |
November each year |
Discussion group meeting to identify priorities of master plans scheduled for the 4 November 2015. |
|
Review the draft Moulder Park Precinct landscape master plan and provide comment |
All |
5.1.1 and 5.3.1 |
|
|
|
|
|
Review Council’s Tree Preservation Policy as applicable to trees on private property |
All |
5.1.1 |
|
|
|
Nigel to circulate existing TPO documentation |
|
Assess the use of suitable Eucalypts and other native trees and shrubs in streetscapes and parkland |
All |
5.1.1 |
|
|
|
Future workshop topic date to be confirmed. |
|
Monitor streetscapes – undertake a streetscape audit of main traffic routes entering Orange for consistency and long term strategic views. |
Shahreen |
5.1.1 |
|
November 2015 |
|
Precinct Plans – presentation at the next committee meeting 23 November 2015 by Recreational Planner |
TRIM REFERENCE: 2015/3102
AUTHOR: Sharon D'Elboux, Manager Business Development
EXECUTIVE Summary
The Australia Day Community Committee met on 18 November 2015. As there was not a quorum the recommendations from that meeting are presented to the Sport and Recreation Policy Committee for information.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “10.2 Our Economy – Facilitate and support the attraction and development of events, festivals, venues and activities for residents and visitors, ensuring access and participation for older people”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That, as there was not a quorum, Council note the recommendations made by the Australia Day Community Committee at its meeting held on 18 November 2015. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Australia Day Community Committee held on 18 November 2015
2 Australia Day 2016 - Task List, D15/45311⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Australia Day Community Committee
HELD IN Councillor's Workroom, Civic Centre, Byng Street, Orange
ON 18 November 2015
COMMENCING AT 5.30pm
1 Introduction
Attendance
Mrs Helen Corby (Chairperson), Cr R Turner, Mrs Shirley Doherty, Mr Alan Goodacre, Ms Ann Hailes, Ms Lisa Syme, Dr Bruce Whitmill, Manager Tourism, Events Officer
1.1 Apologies and Leave of Absence
RECOMMENDATION Mrs S Doherty/Mr A Goodacre That the apologies be accepted from Cr J Davis OAM (Mayor), Cr R Kidd, Mr Geoff Bargwanna, Ms Ann Hailes, Ms Lisa Syme, Dr Bruce Whitmill and Manager Tourism for the Australia Day Community Committee meeting on 18 November 2015. |
As there was not a quorum, the members present decided to discuss the agenda item and refer the following record of the meeting for recommendation at the next Australia Day Community Committee meeting to be held on 2 December 2015.
1.2 Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
RECOMMENDATION Mr A Goodacre/Mrs S Doherty That the Minutes of the Meeting of the Australia Day Community Committee held on 14 October 2015 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Australia Day Community Committee meeting held on 14 October 2015.
|
3 General Reports
TRIM Reference: 2015/2792 |
Recommendation Mrs H Corby/Cr R Turner That the Task List for the Australia Day Community Committee be reviewed and updated.
|
The Meeting Closed at 7.00pm
Sport and Recreation Policy Committee 1 December 2015
2.3 Record of the Australia Day Community Committee Meeting - 18 November 2015
Attachment 2 Australia Day 2016 - Task List
Australia Day - Detailed Task List
Area |
Task |
Action |
Who |
Cost |
When |
Done |
|||
BREAKFAST First breakfast held in Cook Park on Australia Day 1989
Diary Dates: 9 September 14 Oct 18 Nov 2 Dec 13 Jan 20 Jan?
|
Determine quantities and prices |
Breakfasts $8 each |
Helen Corby |
$8 |
August |
|
|||
Woolworths no longer sponsor and Australia Day Council seeking new sponsor. EO to source quotes for discounted 1600 thin sausages, 800 buns (half round ones, half damper style) to be picked up at 6:30am on Australia Day at back dock Collect 10 cartons soft drink – EO to also source quotes for best deal for ‘dry till’ so we’re able to return unopened/unsold drinks. Council pays for drinks AFTER the event – need Alan to organise pick up by Lions Breakfast starts at 7am? (Please confirm so MP is across this) |
Contact Matt Radburn (Manager) Order No: 83774 – has been processed, but EO to withdraw it |
Helen Corby Peter Chillcott & Phil Baker to pick up goods |
|
August |
|
||||
Liaise with Canobolas Eggs regarding supply of eggs 1600. RT confirmed he will liaise with them for confirmation |
Order No:83780 Delivered to 17 Kenna St on |
Russell Turner |
|
Jan |
|
||||
Liaise with Canobolas Lions Club regarding cooking the breakfast Eggs delivered to Allan Goodacre Possibility of opp to acquire the Electrolux staff bbq, but unclear as they belong to the union/staff |
Lions - |
Allan Goodacre Russell Turner |
|
Sept |
|
||||
Determine date for team to prepare cutlery packs. Will start at 6pm. BBQ byo to share. |
20 January 2016 Liz Carpenter to be invited |
Allan Goodacre |
|
Sept |
|
||||
Collect supplies from Barrett’s and Wraprite; |
Order No: (Barrett’s) 83781 |
Allan Goodacre |
|
Jan |
|
||||
Determine quantities of plates and cutlery – order more if necessary. EO asked to order 500 of the biodegradable plates 9230mm – 250mmm) pref Wraprite and needs to be delivered to the Orange store. Orange will pick them up from the Orange store. Also need 50 knives and forks – EO unclear if she needs to order them, too? |
Purchase from Wraprite Biodegradable plates & cutlery |
Allan Goodacre EO |
$500 (from First Choice donation |
Jan |
|
||||
Order milk, juice and water (1,200 units sale or return basis) |
Contact Bruce Lorimer (Milk Express) |
Helen Corby |
|
Nov |
|
||||
CWA – serve juice and apples and morning tea for new citizens. Letters have been sent. Helen has spoken to Debra Marr. |
Contact Debra Marr Order # 83784 |
Helen Corby |
|
Oct |
Done |
||||
Volunteers for breakfast |
Letters have been sent to service clubs: Canobolas Lions -confirmed Orange Rotary – EO to confirm Orange Daybreak Rotary - confirmed Evening View Club - confirmed |
Helen Corby EO |
|
Sept |
Done |
||||
Request float from Orange City Council – Aaron Jones, Finance Manager cc EO |
|
Helen Corby |
|
Jan |
|
||||
Order lunch for Team on Australia Day |
Order lunch from Scott Turner delish@bigpond.com Order # 83810 |
Helen Corby
|
|
Jan |
|
||||
Book Council’s marquees and kiosk
|
Two 6mx3m and one 3mx3m marquees plus mobile kiosk for ride ticket sellers |
Glenn Mickle |
nil |
Oct |
Done |
||||
First Choice C/U Marquee – carr.n@firstchoicecu.com.au |
Contact is Narelle Carr –Assist Mgr Pick up marquee Friday 22/1/2015 |
Helen Corby Allan Good acre to pick marquee and banner |
nil |
Sept |
|
||||
First Choice sponsorship Expected sponsor |
$500 donation for biodegradable cutlery. Donation received and banked by EO – Helen to advise EO when she would like the funds to purchase cutlery. |
Helen Corby |
nil |
Sept |
|
||||
Banners in Summer Street |
Book the banners for January (Council) |
EO |
nil |
Sept |
Done |
||||
Flowers (or native plants, EO suggests) for new citizens |
Contact Sue Hatcher |
Helen Corby |
|
Jan |
|
||||
Milk van roster Morning tea for new citizens |
Contact Zonta – Debbie Carroll– has been contacted. Letter drafted and ready for Helen to sign. Set up behind AD Committee tent Collect urn from Brenda Bruce Lorrimer is doing the drinks – liaises with Helen. Is separate to the drinks EO is organising. |
Helen Corby
Allan Goodacre |
|
|
|
||||
Stalls
|
Send out letters and application forms |
Increase price to $30. Letters sent and replies coming in. Stallholders prepay |
Lisa Syme |
Income $30 |
Aug/ Sept |
|
|||
Collate application forms and check insurance |
Stall to sell handmade ladies shoulder bags/doorstops/table runners Income $30. EO passed the Helen the form and funds for bric a brac stall. |
Lisa Syme / Helen Corby |
|
|
|
||||
Organise placement of stalls and advise stallholders |
|
Lisa Syme |
|
Jan |
|
||||
Place sticks in Cook Park indicating stall numbers |
Day before |
Lisa/Allan |
|
Jan 25 |
|
||||
Entertainment |
Send letters inviting performers to the event |
Canobolas Pipe Band 8.30 to 9.00am. Helen to confirm if they will attend. Colour City Dance Works, contact is Suzanne Duffycolourcitydance@gmail.com. |
EO/ Helen Corby |
|
Sept |
Done |
|||
|
City of Orange Brass band |
Performance from 12:30 – 1:30pm (close). |
Helen Corby/ EO |
|
|
|
|||
|
Orange Male Boys Choir |
Orange Male Choir (Barry Patterson – music teacher at Kinross) Sing both versus of the National Anthem |
Helen Corby |
|
9/13 |
|
|||
Organise APRA licence |
Apply online – EO needs to know what songs will be played/type of music as the licence application will ask for this info |
EO |
|
Nov |
|
||||
Organise and book audio |
Contact Centrestate Sound Alan Brown Order No 83775. Quote received and booked. |
EO |
$973.50 |
Sept |
|
||||
Coordinate amusement rides Kim Evans – Ms Kim Birmingham - Order # 83842 |
Advise no slides. They set up the day before Kim Birmingham (rides) has provided public liability insurance |
Helen Corby 1st contact, then EO |
|
Sept |
|
||||
Event organisers provide ticket seller(s) – tickets are $3 each. Confirmed we take 25% commission No hot food. No trimming trees |
|
|
|
|
|||||
Contact 3rd Orange Scout Group re raising the flag – letter has been sent |
Helen has the new flag. tgwrc@nsw.scouts.com.au |
EO/ Helen |
|
Sept |
|
||||
Contact 2nd Orange Scout Group re raising the flag – letter has been sent |
2ndorangescouts@gmail.com |
EO/ Helen |
|
Sept |
|
||||
Car display
|
Southern Cross Cruisers - |
Allan Goodacre |
|
|
|||||
Australian Sporting Car Club |
Allan Goodacre |
|
|
||||||
Gnoo Blas |
|
|
|
||||||
BOC Gas |
Contact BOC Order # 83783 |
Allan Goodacre |
|
Sept |
|
||||
Program
|
Contact Aboriginal Lands Council re Welcome to Country- Michael Newman |
OLALC 6361-4742 – Order 83777 |
EO/ Helen |
|
Oct |
|
|||
Determine schedule/ runsheet for the MC |
|
Helen Corby |
|
Dec |
|
||||
Organise for schedule to be printed in CWD |
Ann to organise |
Ann Hailes |
|
Dec |
|
||||
Determine MC |
Bruce Whitmill confirmed |
Helen |
|
Nov |
|
||||
Print program |
Source quotes and organise – 150 copies? |
EO |
|
|
|
||||
Ascertain quantities and quality of merchandise available |
Advise Glenn/EO of any supplies needed (including plates, etc). EO has received letter from Australia Day Council of South Australia for orders of merchandise. www.aussiemerchandise.com.au – a non-profit organisation. Also EO has received free flag-emblazoned sunscreen sample from Results Sales Promotion – would the committee like more samples bought? |
Ann Hailes and |
|
Oct |
|
||||
Order merchandise, if necessary Organise big sign to promote raffle selling point |
Hand wavers - check Balloons from Wraprite Flags – need to be sourced and ensure we have sellers EO to update raffle sign (listing prizes) when info available) |
Ann |
|
Nov |
|
||||
Painting in the Park – Daybreak Rotary Club – Bruce Smith Director 15 – 20 Wooden trestle tables – about six tables become available after the bbq |
Liaise with Yvonne Davis Brenda to do judging 10am on 11/1. Comp closes Friday before. Judging to be in North Court area. |
Helen Corby to liaise with Geoff B too |
|
Jan |
|
||||
Organise/update certificates |
EO to liaise with Helen Corby |
|
Jan |
|
|||||
Organise tables to be delivered on Friday prior to AD |
Russell Turner David Williams |
|
Jan |
|
|||||
Student Art Comp
|
Prepare application forms |
|
EO Helen |
|
Sept |
Done |
|||
Send information on Student Art Competition to schools |
|
Glenn Mickle |
|
Oct |
Done |
||||
Determine and invite judges of Student Art Competition |
Lisa Loader, Gallery Director Brenda Gray |
Helen Corby/ Lisa Syme |
|
Dec |
|
||||
Organise certificates to be presented to winners |
Update and print certificates |
Helen Corby/ EO |
|
Dec |
|
||||
Source prizes for winners of Student Art Competition |
CWD sponsoring competition |
Ann Hailes |
|
|
|
||||
Organise for winning works to be transported to Guildry in Cook Park |
Friday 23 January 2015 - Contact Graham Morcom and Lyn Gough |
Helen Corby |
|
|
|
||||
Organise return of artworks |
|
Gallery staff |
|
|
|
||||
Sign for display |
Prizes donated by Odeon 5 Cinemas |
Glenn Mickle |
|
|
|
||||
Colouring Competition
|
Certificates for prize winners 20 |
|
Glenn Mickle/ EO |
|
|
|
|||
Prizes |
Amusement ride tickets |
Helen Corby |
|
|
|
||||
Publicity, publication and display |
Central Western Daily |
Annie Hailes |
|
|
|
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Art Show |
Liaise with Orange Art Society regarding display |
Contact |
Helen Corby |
|
Sept |
|
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Liaise with Park staff re use of Fernery for display in fernery |
Chair Tracey Wilkinson |
Art Society/EO |
|
|
|
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Ambassador Program
|
Register with NSW Australia Day Committee re preferences
|
Ambassador: |
Glenn Mickle |
|
Aug |
Done? |
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Book accommodation – Duntryleague |
Payment and reservation details - booked under Helen’s name Order # 83782; book for the night before only |
Lisa |
|
Sept |
|
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Collect ambassador from airport and provide transportation |
|
Helen Corby |
|
|
|
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Organise/determine dinner event for Ambassador - |
EO to book. Has emailed Union Bank to request booking. EO to confirm who else from council will attend including possibly Tourism Manager and Manager Business Development. |
Helen/ EO |
|
Nov |
|
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Gift for Ambassador |
Organise gift basket from OVIC
|
Glenn Mickle |
|
Jan |
|
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Australia Day Awards: · Citizen · Youth · Event · Group
|
Update and print Citizenship Award application forms |
|
Glenn /Helen |
|
August |
Done |
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Distribute nomination forms |
Forms at Council, CWD |
Team |
|
Sept |
Done
|
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Organise media coverage of Citizenship Awards |
Articles in media requesting nominations (Nick). EO has asked media team to assist with promotion, particularly for the young person’s award |
Nick Redmond/ Annie |
|
Nov/ Dec |
|
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Register on-line for Citizen Award program |
Follow up with Australia Day Committee – EO unsure if same as nomination forms online (council’s website) already. |
EO/Helen |
|
|
|
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Nominee resumes |
Summarised in a paragraph of bullet points for presentation ceremony |
EO |
|
Jan |
|
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Judging date is 13/1 |
|
|
|
|
|
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Liaise with Australia Day Council for certificates and frames (Australia Day Council provides the frames) |
Follow up with Australia Day Committee |
Glenn Mickle/ Helen |
|
Dec |
|
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Organise for trophies to be engraved with winners’ names |
Rick’s Engraving Order: 83809 |
Helen Corby |
|
Jan |
|
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Print names on certificates |
|
Glenn Mickle/ EO |
|
Jan |
|
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Citizenship Ceremony Between 10.15 to 1045
|
Morning Tea following citz ceremony OCC Event Officer to assist, issue invitations to Mayor, Councillors, Zonta representative, Committee members NEW sponsor Kennard Hire – include logo and mention in program |
Contact CWA for tea, coffee, lamingtons – scones jam & cream. Free for citizens, but committee pays for this. Set up are behind AD marquee- suggested they assemble before ceremony 6M X 3M marquee from KENNARDS HIRE |
EO unclear who contacts CWA? |
|
Sept |
|
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Cook Park set up for day |
Lectern, tables, chairs, banners, barriers especially for apple roll activity |
Helen |
|
Jan |
|
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Liaise with Council staff |
Lyn Gough – see appendix for list of items to be organised Graham Morcom |
EO |
|
Oct to Jan |
|
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Staff allocated for AD 2016 |
Council outdoor staff primarily |
EO |
|
ASAP - urgent |
|
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Apple Rolling Comp 9am – 11am
Organiser: Shirley Doherty Entry: $2 for 5 rolls
|
Source apples |
Take required number from supplies |
Allan Goodacre |
|
|
|
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Confirm rules |
As in previous years |
Bruce Whitmill |
|
|
|
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Mark out area and ascertain site |
Increase area to make competition more challenging |
Allan and Geoff |
|
|
|
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Organise supervisors of event |
Shirley Doherty & others |
Shirley Doherty |
|
|
|
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Signage – Shirley has signs |
Produce large laminated sign |
EO |
|
|
|
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Prizes |
10 prizes |
Geoff Bargwanna |
|
|
|
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|
Paint for grass, 10 star posts, driver, plus plate caps, barricades |
Marked out day before Aust. Day Get supplies from Graham Morcom, who runs Cook Park |
Dianne, Brian, Allan |
|
Jan |
|
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Raffle
|
Source Raffle prizes, write to donors Geoff
Bargwanna Copies of letters to go to Geoff. Need a list of organisations/ businesses we have approach for prizes Need A3 laminated sign listing prizes plus A3 ‘raffle tickets for sale’ sign |
John Woodhouse (1 case of wine) |
Anne Hailes |
|
Sept |
|
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Kelly’s Hotel $50 voucher |
Helen Corby |
|
Sept |
|
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Myer |
Helen Corby |
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Sept |
|
|||||
Nextra Orange, Paul Blunden – to pick up |
Helen |
|
Sept |
|
|||||
Pete’s Car Wash – four vouchers – ready for pick up |
Russell Turner |
|
Sept |
|
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Mitre 10 - Nathan Valentic |
Geoff Bargwanna |
|
Sept |
|
|||||
Green Gate Newsagency Lotto Pack Stephen Parker |
Geoff Bargwanna |
|
Sept |
|
|||||
|
Blowes – 2 prizes 2 x $25 vouchers Contact - Aaron |
Helen Corby |
|
Sept |
|
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|
Auto barn |
Geoff Bargwanna |
|
Sept |
|
||||
Organise tickets |
10 books of tickets - $1 per ticket |
Helen Corby |
|
|
|
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Determine point of sale for tickets. Tickets to be sold on the day |
A separate table is to be set up near the catering van for raffle sales |
Team |
|
|
|
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Risk Assessment
|
Prepare event manual |
To include risk assessment to forewarn stallholders, services about requirements |
Glenn Mickle/EO |
|
|
|
|||
Meet with stallholders and participants re risk assessment |
Ideally in the morning on the day. |
EO/ |
|
|
|
||||
Book St John’s Ambulance |
Event ID for 2016 booking: 27004 Order No 83776 Contact is Maureen Templar |
Glenn Mickle |
$500 |
Nov |
|
||||
Nominated Beneficiary |
Quota International Orange Inc |
Letter needs to be sent to Lyn Haynes |
EO |
|
Nov |
Done |
|||
Promotion |
Update Facebook Webpages |
Link with Council- fliers to info centre, place info on Intranet, brief council’s communication officer, consider letter to schools? EO has liaised with Corporate and Community Relations Team |
EO |
|
|
|
|||
Site – Cook Park |
Book kiosk |
Belinda Riach in Development Services key contact for bookings, contacted 21/10. |
EO |
|
Oct |
Done |
|||
Flags |
Summer Street banner bookings |
Has been booked via Tammie Cubbin at Council – we have 13 flags and they are at the store in Mark Beyer’s office |
EO |
|
|
Done |
|||
Appendix 1:
Items supplied and tasks that can be undertaken by Cook Park Staff on Australia Day – staff rostered for 2 hours on Australia Day.
1. Provide key for the vehicle gates - can be sourced from Depot Store
2. Additional wheel bins provided in park (20 to be supplied by Netwaste) – to be delivered Fri 23rd
3. Council gazebos to be delivered to Cook Park on Fri 23th – to be left in compound area behind Guildry for service groups to source
4. Supply of plastic tables - 6 to be left in compound area behind Guildry on Fri 23rd, for service groups to source
5. Supply of all chairs to rotunda - chairs to be left on trolley near bandstand
6. Untying of flagpole rope - early on Aust Day
7. Unlocking of all buildings required – Fernery and Conservatory, bays to fernery for art, horse float – early on Aust Day
8. Set up reserved area for dancers on bird lawn (6 bollards, plastic tape, signage)
9. Supply rostrum to the rotunda – to be picked up from Theatre Fri 23rd
10. Supply wooden table to rotunda for trophy’s during ceremony (1)
11. Remove bollard next to Deodars for coffee cart to set up - to be completed Fri 23rd
12. Unlock / supply power boxes for stallholders (4)
13. Provide tap key for stallholders that require this - Rotary
14. Supply toilet key for amusement rides if staying overnight
15. Supply artificial turf for use by Rotary (4 runs) – to be left in compound area behind Guildry for service group to source
16. Supply witches hats as required to Rotary and any other stall holders (12) – to be left in compound area behind Guildry for service group to source if needed
17. Removal of bollards, tape and signage from dance area.
18. Remove rostrum from rotunda
19. Recover all chairs and tables supplied – if not returned to compound near Guildry
20. Lock all buildings, bird gate for hose access, fernery bays
21. Lock vehicle access gates if all stallholders have left the park
TRIM REFERENCE: 2015/3100
AUTHOR: Ben Keegan, Sport and Recreation Coordinator
EXECUTIVE Summary
The purpose of this report is to seek Council support to combine the Orange Sports Awards and Orange Australia Day Sports Awards into one Sporting Award Program from 2016.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “6.3 Our Community – Ensure the sporting and recreational facilities, programs, activities and health programs provided by Council are effectively and efficiently managed, affordable and support healthy lifestyle choices”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That the Orange Australia Day Sports Awards be merged with the Orange Sports Awards. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Since agreeing to take over the administration of the Orange Sports Awards (previously known as the Orange Credit Union Sports Awards) from local sporting identity, Mr Carl Sharpe in 2003, Council has been coordinating two sporting award programs on an annual basis, with the other being the Orange Australia Day Sports Awards.
Whilst both the Orange Sports Awards and Australia Day Sports Awards have differences with regard to their respective Award categories, there has always been a significant duplication to seek nominations, selection of finalists, co-ordination of award presentation.
Following a review of both Awards it is considered appropriate that the Australia Day Sports Awards categories be combined with the Orange Sport Awards with the Awards Presentation taking place in June or July each year.
It is expected that the combined format will also increase the profile of the Orange Sports Awards and improve attendances at the presentation night.
Council staff have also discussed this matter with the Australia Day Committee Chairperson, Mrs Helen Corby who agreed that not conducting the Sports Awards at the Australia Day Program would not detract from Australia Day celebrations in Cook Park.
Should Council resolve to combine the two Sports Awards Programs, the Orange Sports Awards would feature the following categories:
· Sportsperson of the Year
· Junior Sportsperson of the Year
· Team of the Year
· Sporting Hall of Fame Inductee (as required)
· Sports Personality of the Year
· Sporting Achievement Awards
The consolidated Awards would be managed within the existing budget.