Agenda of Finance Policy Committee

Finance Policy Committee 3 November 2015

2.4 Quarterly Review and Performance Indicators - July to September 2015

TRIM REFERENCE: 2015/2774

AUTHOR: Kathy Woolley, Director Corporate and Commercial Services

EXECUTIVE Summary

This report provides the Quarterly Review and Performance Indicators for the first quarter of the 2015/19 Delivery/Operational Plan, being July to September 2015.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.3 Our City - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions”.

Financial Implications

The September Quarterly Review process has identified variations totalling $11,295 to Council’s adopted budget. The effect of these variations improves Council’s projected year-end position to $3,438,415 from $3,427,120.

Direction	Adopted Budget	Proposed Variations	Revised Budget
Our City	(27,539,915)	(71,460)	(27,611,375)
Our Community	13,955,417	58,810	14,014,227
Our Economy	2,516,392	26,564	2,542,956
Our Environment	7,640,986	(25,209)	7,615,777
Total	(3,427,120)	(11,295)	(3,438,415)

Projected year-end result by Fund (Cost to Council)

Fund	Adopted Budget	Proposed Variations	Revised Budget
General	(240,312)	(11,295)	(251,607)
Water	(2,241,934)	0	(2,241,934)
Sewer	(908,230)	0	(908,230)
CBD	(36,644)	0	(36,644)
Total	(3,427,120)	(11,295)	(3,438,415)

The following table presents Council’s projected year-end Operating Result, by Fund

Fund	Adopted Budget	Proposed Variations	Revised Budget
General	(39,790)	5,949	(33,841)
Water	(947,504)	0	(947,504)
Sewer	(87,650)	(24,800)	(112,450)
CBD	163,356	0	163,356
Total	(911,588)	(18,851)	(930,439)

Further information on the individual variations proposed as part of this review, which have a material effect on this outcome, have been detailed in the following schedules.

Our City	Original Budget	Proposed Variation	Revised Budget

*Interest and Investment Revenues*
Additional interest on investments	-1,015,710	-100,000	-1,115,710

*Grants and Contributions for Operating Purposes*
Reduction in Financial Assistance Grant (General Purpose component)	-3,476,066	141,640	-3,334,426

*Employee Costs*
Increase in employee costs due to positions incorrectly coded as fixed term	389,325	185,000	574,325

*Materials & Contracts*
Reduction in salary progression provision to offset increase in employee costs	100,000	-100,000	0
Reduction in award provision to offset increase in employee costs and recertification audit	106,593	-105,410	1,183
Recertification audit and annual licence not in original budget	0	13,000	13,000
Reduction in consultant fees to fund recertification audit	9,122	-4,000	5,122
Increase in training costs, funded internally	75,718	14,360	90,078

*Internal Transfers*
Additional training costs funded from various programs	-388,006	-14,910	-402,916

*Capital Items*
VoIP implementation funded partially from restricted asset	0	175,000	175,000
Additional budget for East Fork Bridge duplication funded from restricted asset	0	122,565	122,565
Shiralee survey and design funded from Section 94	0	126,000	126,000
Correction to budget for duplication of small plant purchase	817,640	-17,000	800,640
Correction to budget for duplication of small plant sale	-838,500	3,000	-835,500

*Equity*
Restricted asset funding for capital items	0	-408,565	-408,565
Transfer of budget of Building Asset Renewal funding to various projects	195,000	-89,600	105,400

Our Community	Original Budget	Proposed Variation	Revised Budget

*Other Income*
Additional Function Centre far income to fund additional expenditure in materials and contracts	-55,558	-25,000	-80,558
Reallocation of budget to Residential Services Program	-267,748	-175,252	-443,000

*Operational Grants*
Adjustment to Ministry Grant received 2014/15 - now funded by restricted asset	-63,650	30,540	-33,110
Aboriginal Supported Playgroup program - not in original Budget as funding was not confirmed	0	-113,250	-113,250

*Capital Grant*
Accessible outdoor gym - Moulder Park	0	-35,000	-35,000

*Employee Costs*
Reduction to mowing budget to fund contribution to Waratahs	186,410	-90,000	96,410
Aboriginal Supported Playgroup program - not in original Budget as funding was not confirmed	0	75,124	75,124

*Materials and Contracts*
Reduction to mowing budget to fund contribution to Waratahs	32,400	90,000	122,400
Villages of the Heart program funded from restricted asset	25,000	87,736	112,736
Museum concept design funded from restricted asset	0	6,380	6,380
Increase in Function Centre materials and contracts funded by increase in bar income	20,300	25,000	45,300
Centenary of WW1 - Funded from restricted asset	30,000	15,920	45,920
Aboriginal Supported Playgroup program - not in original Budget as funding was not confirmed	0	28,936	28,936
Reallocation of budget to Residential Services Program	0	36,900	36,900
Community Drug Action Team program	0	8,210	8,210

*Internal Transfer*
Aboriginal Supported Playgroup program - not in original Budget as funding was not confirmed	0	6,000	6,000

*Capital Items*
Accessible outdoor gym - Moulder Park	0	35,000	35,000
Wade Park stewards box - funded from building asset renewal restricted asset	0	7,000	7,000
Toddler pool boilers funded from restricted asset	44,500	17,840	62,340
Pool filter works funded from restricted asset	0	56,000	56,000
Pool remediation works funded from restricted asset	0	83,730	83,730
148 March St electrical upgrade- funded from building asset renewal restricted asset	0	9,000	9,000
Orange Showground pavilion funded from restricted asset	0	914,859	914,859
Orange Showground hardstand funded from restricted asset	0	48,224	48,224
Theatre foyer LED lights - Funded from restricted asset	0	9,000	9,000
Theatre foyer furniture - Funded from restricted asset	15,000	10,000	25,000
Theatre Bar upgrade - Funded from restricted asset	10,990	31,390	42,380
Spring Hill Hall - funded from Building asset renewal restricted asset	0	15,000	15,000
Spring St Centre - Furniture - Funded from restricted asset	0	10,000	10,000
Yarrawong Centre - Furniture - Funded from restricted asset	0	10,000	10,000
Yarrawong Centre - Heater - funded from building asset renewal restricted asset	0	23,000	23,000

*Equity*
Restricted asset funding for capital and operational programs	-25,990	-1,193,077	-1,219,067

Our Economy	Original Budget	Proposed Variation	Revised Budget

*User Charges*
Anticipated back-packer income	0	-30,000	-30,000
Reduction in Caravan tent sites income to backpacker income	-62,944	21,944	-41,000

*Capital items*
Building works - Leaheys Arcade funded from contribution and building asset renewal provision	0	9,200	9,200
146 March Street cottage re-wiring funded from contribution and building asset renewal provision	0	10,000	10,000
146 March Street cottage flooring funded from contribution and building asset renewal provision	0	6,500	6,500
Huntley Downs cottage upgrades - funded from building asset renewal provision	0	12,500	12,500

Our Environment	Original Budget	Proposed Variation	Revised Budget

*Annual Charges*
Correct allocation of Stormwater Levy to user charges	0	-408,875	-408,875
Increase in income from waste collection charges	-4,469,280	-70,037	-4,539,317

*User Charges*
Correct allocation of Stormwater Levy from annual charges	-394,985	394,985	0

*Other Income*
Correct allocation of LIRS Subsidy to operational grants	-226,160	226,160	0

*Operational Grants*
Increase Financial Assistance Grant (Local Roads Component)	-1,056,819	-5,709	-1,062,528
Correct allocation of LIRS Subsidy from other Income	0	-226,160	-226,160

*Operational Contributions*
Macquarie Valley Weeds contribution	0	-86,659	-86,659

*Capital Contributions*
RMS Funding for Resealing Pinnacle Road	0	-45,000	-45,000
Funding for Cadia Road upgrade	-8,504,000	-15,000	-8,519,000
Cycleway RMS funded	0	-12,000	-12,000
Adjustment to budget Cadia tank 1 roofing	-70,000	70,000	0
Adjustment to budget Cadia tank 2 Chlorine booster	-30,000	30,000	0

*Employee Costs*
Adjustment to employee costs to fund increase in contract labour, due to vacant positions	869,537	-77,169	792,368
Introduction of a Trade Waste Officer funded from electricity savings	418,711	67,000	485,711

*Materials and Contracts*
Increase in contract labour funded by savings in employee costs	30,601	77,169	107,770
Reduction in materials and contracts to fund increase in drainage electricity costs	107,121	-8,011	99,110
Macquarie Valley Weeds program	0	86,659	86,659
Increase in consultant fees funded by additional waste income	0	67,000	67,000
Additional budget for sewer consultants funded from electricity savings	0	37,000	37,000
Reduction in Orange WWTP sludge lagoon maintenance to fund valve chamber alterations	993,880	-16,000	977,880
Reduction in maintenance to fund increase in WWTP online monitor renovation	80,610	-8,800	71,810

*Other Expenses*
Increase in drainage electricity costs offset by a reduction in materials in contracts	9,020	8,011	17,031
Savings in electricity to fund sewer operational items	681,840	-204,000	477,840

*Water Availability – Internal*
Increase in sewer water availability charges funded from electricity savings	23,762	100,000	123,762

*Capital Items*
Resealing Pinnacle Road	780,163	45,000	825,163
SFR Forest/Huntley Road intersection - funded from deferral of east Orange channel widening	0	396,890	396,890
SFR - Anson St to Forest Rd - funded from restricted asset	0	368,403	368,403
Huntley Road Bloomfield Intersection - funded from restricted asset	0	54,500	54,500
SFR Stage 1 - funded from restricted asset	0	100,000	100,000
Access works - funded from restricted asset	0	74,410	74,410
East Orange channel widening to McLachlan to Byng not scheduled this financial year	900,000	-900,000	0
Widen channel Summer St to McLachlan St - funded from restricted asset	0	220,860	220,860
LIRS detention basin - funded from restricted asset	0	651,665	651,665
LIRS drainage upstream of Shiralee - funded from restricted asset	0	2,665,430	2,665,430
SFR drainage - Sharp Rd - funded from restricted asset	0	14,015	14,015
SFR drainage - Forest Rd western side - funded from restricted asset	0	64,980	64,980
SFR drainage - Forest Rd to Anson - funded from restricted asset	0	35,610	35,610
SFR drainage - Forest Rd eastern side - funded from restricted asset	0	6,400	6,400
Ophir Rd scour problem - funded from restricted asset	0	10,600	10,600
Increase in WWTP online monitor renovation funded by a reduction in maintenance	14,000	8,800	22,800
Adjustment to budget Cadia tank 1 roofing	70,000	-70,000	0
Adjustment to budget Cadia tank 2 chlorine booster	70,000	-30,000	40,000
DAF upgrade funded from restricted asset	0	95,000	95,000
Valve chamber alterations funded by a reduction in maintenance	0	16,000	16,000
Ploughmans Valley augmentation funded from restricted asset	0	300,000	300,000

*Equity*
Restricted asset funding for capital items	-503,110	-4,162,893	-4,666,003
Transfer additional Stormwater levy Income to restricted asset	386,110	13,890	400,000

Policy and Governance Implications

This report is prepared in accordance with the Integrated Planning and Reporting Guidelines issued by the Office of Local Government.

Recommendation

1 That the information provided in the report by the Director Corporate and Commercial Services on the Quarterly Review and Performance Indicators – July to September 2015, be acknowledged.

2 That the variations proposed as part of the September Quarterly Review amounting to $11,295 be adopted.

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

Service Delivery

The Performance Indicators highlight progress in achieving the strategies and actions set by Council’s Delivery/Operational Plan. The “traffic light” indicators show the status of progress. As this is the first quarter of the new Delivery/Operational Plan, most tasks are showing a green light as works are in progress.

SUPPORTING INFORMATION

Summary of Key Achievements

Council has made good progress in a number of areas over the quarter, including:

· The development and exhibition of the Section 94 Contributions Plan

· The exhibition of the Wade Park Masterplan

· Achieved 100% occupancy rates for learn to swim classes at the Aquatic Centre

· Ongoing development of the Orange Regional Museum

· Completion of Stage 1 of the Southern Feeder Road, from Forest Road to Anson Street, including a new intersection with Forest Road

· 4,500 meals delivered by staff and volunteers as part of the Meals on Wheels program

· Utilisation of Children’s Services averaged almost 84%

· The Jobs Creation Strategy progressed with the Grow Local Campaign, and Shop Local Campaigns introduced

· Five industrial properties sold

· 109 Development Applications processed, with a median processing time of 14 days

· Dam safety upgrade works at Suma Park Dam 60% complete

· Investigations continued into the 57km Orange to Central Tablelands Water Pipeline

· Tender process undertaken and contracts awarded for:

o Rehabilitation works – Robertson Park stormwater channel

o Concrete civil works

o Sewer mains re-lining program

Quarterly Budget Review

The following commentary is provided on the material and significant budget variations that are being proposed in this report, that have an impact on Council’s overall financial result. This commentary is to be read in conjunction with the table of variations presented in the financial implication section of this report.

Our City

· Additional interest on investments – Despite a declining cash rate, Council’s investment portfolio continues to hold a number of investments which have a fixed interest rate higher than cash rate, and are not influenced by movements in the cash rate. This increase in income recognises that additional interest already realised by Council during the first quarter.

· Reduction in Financial Assistance Grant – Whilst the indexation of the Financial Assistance Grant has been paused, Council has experienced a reduction in the general purpose component of this grant as the Orange Local Government Area has a lower level of growth when compared to other areas within the State.

· Increase in Employee costs – Council’s adopted budget included a couple of positions which were initially identified as being fixed term, however these positions are in fact permanent full-time positions. The subsequent variation to recognise this change has been fully funded by a reduction in the provision for award increases and salary progressions, as these have already been included in the employee costs calculation.

· VOIP implementation – This project commenced last year and relates to the telecommunication upgrades of Council sites. This project has been fully funded from with Council’s restricted assets and other operational savings.

· East Fork Bridge duplication – This project was initially identified in last year’s budget. Construction of this project is scheduled to commence during the current financial year, with works being fully funded from Section 94.

· Shiralee survey and design – These works pertain to the survey and design to the roadworks to be constructed within the Shiralee Estate, and are fully funded from Section 94.

Our Community

· Re-allocation of Residential Services Program – Previously the Residential Services program operated a separate bank account independent of Council. The variations proposed for this program are to recognise the consolidation of this program into Council’s bank account and financials.

· Aboriginal Support Playgroup – At the time of adopting Council’s budget funding had not been secured for this program. Council has now received confirmation of funding for the continuation of this service.

· Orange Showground pavilion - This project was initially identified in last year’s budget. Construction of this project is scheduled to commence during the current financial year, with works being fully funded from with Council’s restricted assets.

Our Economy

Nil

Our Environment

· Correct allocation of Stormwater Levy – In accordance with the applicable accounting standards the Stormwater Levy should be classified as a “user charge” rather than an “annual charge”. There is also a minor increase in the levy raised which has been offset by an equivalent increase being transferred to the restricted asset for this levy.

· Correct allocation of LIRS subsidy – Council has received advice from the Office of Local Government that the LIRS subsidy is to be classified as an “operational grant” as opposed to “other income”.

· Electricity savings – It is anticipated that savings in electricity consumption will be realised at the Orange Waste Water Treatment Plant during the year. The savings are being utilised to fund a number of other sewer operational items.

· Southern Feeder Road (SFR) Forest Road/Huntley Road intersection – This variation is to cover the shortfall in anticipated income from the Voluntary Planning Agreement for this project. This variation has been funded by the deferring of the East Orange Channel widening – McLachlan Street to Byng Street project.

· SFR – Anson Street to Forest Road - This project was initially identified in last year’s budget. Construction of this project is scheduled to completed during the current financial year, with works being fully funded from with Council’s restricted assets.

· Widen Channel – Summer Street to McLachlan Street (Stage 2) - This project was identified in last year’s budget. Construction of this project is scheduled to completed during the current financial year, with works being fully funded from with Council’s restricted assets.

· LIRS projects (detention basin and drainage) – These are a continuation of the projects commenced last year under the Local Infrastructure Renewal Scheme, and are fully funded by this scheme.

· Ploughmans Valley Sewer Augmentation – This project was intended to be completed last financial year, however due to delays with an adjoining development, work has continued into the current year. This project is fully funded by Section 64.

Council is aware that the format of this information is prescribed. In the past, Council has asked for an elaboration of the “Other Expenses” element in the prescribed format, and this is provided in the following table:

Capital Projects Program

The following provides a summary of the capital projects that either commenced, or continued during the September quarter:

Our City

· Motor vehicle, plant and equipment replacement program

· VOIP project

Our Economy

· Hangar works

· Land Development program

Our Community

· Motor vehicle, plant and equipment replacement program

· Integrated Cultural Facility (Museum)

· Replacement of air conditioning at Orange Library

Our Environment

· SFR – Forest Road/Huntley Road intersection

· Huntley Road/Bloomfield intersection

· Widening of channel – Summer Street to McLachlan Street

· LIRS funded detention basin

· Suma Park Dam upgrade

· Macquarie River Pipeline

· Preliminary investigations into the Orange to Carcoar Pipeline

· Sewer servicing of Shiralee

· Sewer augmentation of Ploughmans Valley

· Sewer relining program

Provided as an attachment to this report are more detailed tables providing an update on the progress of the major projects identified within Council’s adopted budget. In reviewing these tables it should be noted that the percentage completed calculation does not include any adjustments proposed as part of this review. These adjustments are presented separately in the “Sep Review Adjust” column.

Report by Responsible Accounting Officer

The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulation 2005.

As the Responsible Accounting Officer it is my opinion that the Quarterly Budget Review Statement for Orange City Council for the quarter ended 30 September 2015 indicates that Council’s projected financial position at 30 June 2015 will be satisfactory having regard to the projected estimates of income and expenditure, and variations contained therein.

Aaron Jones – Manager Financial Services

Attachments

1 Financial Summaries - September 2015 Review, D15/41408 ⇩

2 Major Works Table - September 2015 Review, D15/41409 ⇩

3 Performance Indicators - Quarter 1 - July to September 2015, D15/37819 ⇩

Finance Policy Committee 3 November 2015

2.4 Quarterly Review and Performance Indicators - July to September 2015

Attachment 3 Performance Indicators - Quarter 1 - July to September 2015

Quarterly Performance Indicators

2015/19 Delivery/Operational Plan

Quarter 1 – July to September 2015

D15/37819

OUR CITY

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent
Strategy 1.1 – Provide easily obtainable information on the legal responsibilities of Councillors, Council staff and the community
Ref	Task	Performance Indicator	Status	Progress Report
1.1.1	Maintain Delegations and Sub-Delegations Register	Review delegations to the General Manager in October annually		Sub-delegations have been advised to staff. System being updated with legislative and staff changes.
1.1.1	Maintain Delegations and Sub-Delegations Register	Update and distribute sub-delegations to staff in November annually
1.1.2	Provide information to Councillors on training and development opportunities	Information provided to Councillors on training opportunities		Training information circulated to Councillors. Training opportunities for the remainder of 2015 reported to Council on 18 August 2015.
1.1.3	Finalise the development of the Business Continuity Plan	BCP comprehensively tested by March 2016		The Business Continuity Plan outline has been developed and critical functions of Council identified. Work has progressed on the development of sub-plans for those critical functions.
		BCP reviewed in December annually
		Business Continuity Plan (BCP) finalised
		Councillors and staff trained in BCP by June annually
1.1.4	Ensure Council maintains an internet and social media presence reflective of Council activities, services and facilities	Increase social media engagement and reach by 25%		In the last quarter the number of "Likes" across Council’s Facebook pages grew from 18,622 to 20,544, an increase of 9.3%. The website is updated daily. During the quarter, there were 100,315 unique page views on the Council website, with the average time visiting a page was 1 minute 45 seconds.
1.1.4		Maintain the Council website with weekly updates

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent
Strategy 1.1 – Provide easily obtainable information on the legal responsibilities of Councillors, Council staff and the community
Ref	Task	Performance Indicator	Status	Progress Report
1.1.5	Maintain the Enterprise Risk Management System	Quarterly review of Corporate Risk Register and report to Council via the Audit and Risk Management Committee		Updates to the Enterprise Risk Management system were provided to the Audit and Risk Committee during the quarter. A comprehensive review of the Corporate Risk Register was completed and work has commenced on developing the quarterly report to Directors on compliance and other risk issues. The Enterprise Risk Management Policy was reviewed during the quarter.
1.1.5	Maintain the Enterprise Risk Management System	Compliance reporting quarterly to Directors

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent
Strategy 1.2 - Information and advice provided for the decision-making process will succinct, reasoned, accurate, timely and balanced
Ref	Task	Performance Indicator	Status	Progress Report
1.2.1	Manage Council’s Records System	All incoming letters and emails to Council registered into Council's system daily and allocated to appropriate staff member		All incoming mail is registered daily and allocated to the appropriate staff member.
1.2.2	Provide financial reporting with reference to the Long Term Financial Plan and Delivery/Operational Plan requirements	Annual financial statements finalised by November		Annual Financial Statements completed and lodged with the Office of Local Government in September. First Quarter review completed.
1.2.2		Quarterly reports presented to Council within two months of the end of each quarter
1.2.3	Establish and support Council Meetings, Policy Committees and Council's Community Committee Network	Prepare and distribute agendas and reports for Ordinary Council and Policy Committee Meetings within three business days of the meetings		Council's Community Committees continued to meet during the quarter, with support provided. Agendas for all Council and Policy Committees meetings were distributed within three days as required by the Code of Meeting Practice. The Committee network was considered by Council at its extraordinary meeting of 1 September, as part of the review of the Policy Committee structure. The meeting schedule has been established for 2015. Charters for Community Committees were amended in light of Council’s resolution to establish the Sport and Recreation Policy Committee and the Employment and Economic Development Policy Committee. Commenced strategic planning with Community Committees during the quarter.
		Review Council's Community Committee network structure in September annually
		Establish the annual Committee Meetings Schedule in September annually
		Undertake a strategic planning session with all Community Committees in September-October annually
		Review Charters of Community Committees in October annually
		Annual Report from the Audit and Risk Management Committee by April
		Report of complaints under Council's Code of Conduct to Council by December annually
1.2.4	Manage Council's data network	Virtualisation server and storage hardware refresh replacement completed by June 2017		Work has commenced reviewing the name and address register. It is the principal tool to hold Council’s contact information for ratepayers. Additional software solutions added to enhance the security of Council’s computer network.
		Name and address register rebuilt by June 2016
		Review network security hardware by June 2016
		Review cloud computing security and operational issues by June 2017
1.2.5	Implement Information Technology Strategy initiatives	New telephone system implemented by December 2015		The new phone system is on track for implementation by December 2015.
1.2.6	Achieve maximum return on investment of Council's funds whilst adhering to all applicable legislative requirements and Council's Policy	Monthly reports to Council on the performance of the investment portfolio		Monthly reports presented to Council in accordance with legislative requirements and Council policy. Council's portfolio performance continues to exceed the performance benchmark established by Council's Long Term Financial Plan.

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent
Strategy 1. 3 - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions.
Ref	Task	Performance Indicator	Status	Progress Report
1.3.1	Provide a framework for development in the City through the Orange Local Environmental Plan (OLEP) 2011, plans of management and the Development Control Plan (DCP)	Develop and have adopted Development Control Plan (DCP) 2012 by the end of 2015		The Development Control Plan progressed to draft stage during the quarter.
1.3.2	Review and report on the five key areas of our environment (water, air, biodiversity, soil, salinity) through preparation of the State of Environment Report (SOE)	Publish the annual SOE by November		All monitoring data and information has been provided to the consultant for preparation of the Regional State of the Environment Report.
1.3.3	Support Local Emergency Management Committee (LEMC)	Finalise Council's input into local emergency planning in conjunction with key agencies		LEMC meetings conducted with combined Orange/Cabonne Committee. Consequence Management Guides being completed. The new Local Emergency Management Plan is 90% complete.
1.3.4	Support the Rural Fire Service	Provide ongoing support and advice to quarterly Bush Fire Management Committee Meetings and Bush Fire Liaison Meetings.		Attended Bush Fire Management Committee and Bush Fire Liaison Committee meetings during the quarter. Council has assisted with construction of one Brigade Station for Springside and additions to North West Brigades.

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent
Strategy 1. 3 - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions.
Ref	Task	Performance Indicator	Status	Progress Report
1.3.5	Develop and implement the suite of Integrated Planning and Reporting documents	Comprehensive review of the Community Strategic Plan by February 2017		Commenced processes to prepare budget for 2016/17 Delivery/Operational Plan. Discussions on scheduling Asset Management Plan update commenced. Annual report commenced. Quarterly reviews process commenced with this quarter's report.
		Annual minor review of the Community Strategic Plan by February annually
		Finalisation of the Delivery/Operational Plan by June annually
		Review of the Resourcing Strategy by December annually to provide the Long Term Financial Plan, Assets Strategy and Workforce Management Plan
		Preparation of the Annual Report by October annually
		Undertake quarterly reviews of the Delivery/Operational Plan and report to Council
1.3.6	Finalise Section 94 Contributions Plan	Plan completed and adopted by Council		The Draft Section 94 Contributions Plan was exhibited during the quarter and a report is being prepared for Council's consideration.

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent
Strategy 1.4 – Ensure a framework that Council’s policies, procedures and programs relate to the vision and directions of the Community Strategic Plan, including a disability action plan.
Ref	Task	Performance Indicator	Status	Progress Report
1.4.1	Maintain a framework of relevant policies and procedures	Facilitate the review of Strategic Policies annually, with Code of Conduct reviewed in March annually, Code of Meeting Practice by April annually, and Councillors Payment of Expenses and Provision of Facilities Policy reviewed in September annually		The review of Strategic Policies has continued in the quarter, with seven strategic policies placed on public exhibition, and seven Operational Policies were reviewed and adopted by the General Manager during the quarter.
1.4.1	Maintain a framework of relevant policies and procedures	Facilitate the review of Operational Policies annually
1.4.2	Ensure Councillors are aware of key Policy requirements	Organise training for Councillors in Code of Conduct and Code of Meeting Practice related issued annually in April (except in Election years, then October)		Arrangements for this training will be made in early 2016.
1.4.3	Maintain and implement the Disability Action Plan	Facilitate the implementation of tasks within the Disability Action Plan		NSW Disability Inclusion Action Planning Guidelines now released by the NSW Government. Local Government is required to develop a local Disability Inclusion Plan in line with the goals of the State Plan by June 2017.
1.4.3	Maintain and implement the Disability Action Plan	Review the four year Disability Action Plan

Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange
Strategy 2.1 - Provide a flexible and adaptable community engagement process for gathering and disseminating information, ideas and responses. Engage with the community through a variety of formats including traditional media, emerging technologies, Committees and forums.
Ref	Task	Performance Indicator	Status	Progress Report
2.1.1	Promote Council's activities through media releases, media briefings and host community information sessions when appropriate	Host community information sessions on key projects and activities as appropriate		There were 23 medial releases issued during the quarter. The community engagement through the quarter also included the establishment of an online trial for waste management to which 150 households signed up.
		Issue bulletins through the Council E-news service monthly
		Issue media releases at a minimum of one weekly
		Maintain Council's social media presence and provide information on a weekly basis via social media
		Provide at least one media briefing per week

Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange
Strategy 2.2 - Provide Council Customer Service that is easy to access and use, interactive and responsive
Ref	Task	Performance Indicator	Status	Progress Report
2.2.1	Provide a highly responsive customer service function	Undertake monthly training of Customer Service Team on key issues		The Customer Service Team meets monthly to receive training on key issues within Council. The after-hours call answering service continues to be provided. Any issue reported via Council's website is processed by the Customer Service Team and assigned to a staff member to action. The Customer Service Obligation Policy has been reviewed and placed on public exhibition during the quarter.
		All issues reported via Council's website or by phone/email to Council allocated to relevant staff member for attention within two business days
		Continue to provide after-hours call answering service
		Investigate options for customer self-help options through new phone system
		Remind all staff of their obligations under Council's Customer Service Obligation Policy by June annually

Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange
Strategy 2.3 - Facilitate community input into local and regional strategic lobbying and advocacy initiatives for the needs and aspirations of the people of the City of Orange to external stakeholders.
Ref	Task	Performance Indicator	Status	Progress Report
2.3.1	Maintain membership of key lobby groups to advance regional priorities	Build on relationships with key lobby groups including but not limited to CENTROC, NetWaste, Regional Development Australia, Central NSW Tourism, Regional Cities, Central West Libraries, Bathurst Orange and Dubbo Alliance, Association of Mining Related Councils		Council maintained relationships with key lobby groups in the region during the quarter.

Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders, recognising the special needs of older residents and people from culturally diverse/non-English speaking backgrounds
Strategy 3.1 - Provide opportunities for potential candidates who wish to stand for Local Government elections to become familiar with Council processes, activities and services
Ref	Task	Performance Indicator	Status	Progress Report
3.1.1	Ensure all requirements for the conduct of the election are undertaken within required timeframes	Ensure all advertising is conducted in accordance with timeframes set by the NSW Electoral Commissioner		Work on the 2016 Election will commence at the start of 2016. Council has entered into a contract with the NSW Electoral Commissioner for the conduct of the 2016 Election.
3.1.1		Assist the NSW Electoral Commissioner in conducting the 2016 Local Government Election and the popular election of Mayor

Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders, recognising the special needs of older residents and people from culturally diverse/non-English speaking backgrounds
Strategy 3.2 - Provide a framework for staff to exercise the opportunity to build on and develop their leadership potential, as well as recognising the value of older workers
Ref	Task	Performance Indicator	Status	Progress Report
3.2.1	Implement the Workforce Management Plan	Implement succession planning for identified critical positions		Action plans completed for identified critical positions. Nominations for staff excellence awards received and shortlisted by Line Managers. The new Learning and Development Policy (Training) was approved and implemented. New employee assistance program information circulated to all work areas. Safety inspections have been completed and reports sent to Line Managers.
		Implement the Recognition and Reward Policy by October 2015
		Undertake a review of the induction program by December 2015
		Review and implement the Training Policy by December 2015
		Undertake employee satisfaction survey by January 2016
		Complete the action plan outlined in the Equal Employment Opportunity Management Plan by June 2016
		Rollout of Employee Wellness Program by June 2016
		Ensure all areas of Council receive a safety audit and/or inspection on at least an annual basis

Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders, recognising the special needs of older residents and people from culturally diverse/non-English speaking backgrounds
Strategy 3.3 - Recognise that members of the community will take different leadership pathways, the Council will support this growth and development through appropriate activities, initiatives and assistance
Ref	Task	Performance Indicator	Status	Progress Report
3.3.1	Apply Council's adopted Donations and Grants Policy to support the community	Report requests for support to Council quarterly		Donation requests presented to Council on a quarterly basis, or more frequently as demand requires. Organisations receiving support during the quarter included Blossoms Rescue, Bowen Public School, Business Enterprise Centre, Can Assist Cancer Assistance Network, Cancer Council, City of Orange Eisteddfod Society Inc, City of Orange Veterans Golf, Come Together Choir, Country Women’s Association, Fusion Australia Ltd, Holy Trinity Orange, Huntley Berry Farm, Lifeline Central West Inc, Macquarie Philharmonia Foundation Inc, Mid Western Community Advisory Group Inc, Orange Regional Museum Fund Ltd, Orange & District Early Education Program Inc, Orange & District Softball Association, Orange & District Historical Society, Orange Community Broadcasters, Orange Community Christmas Lunch, Orange Eight Day Games, Orange Girl Guides, Orange Hawks RLFC, Orange Legacy, Orange Local Ability Links Program, Orange Male Choir, Orange Preschool Kindergarten, Orange Rainbow Club, Orange Region Farmers Market, Orange Regional Conservatorium, Orange Small Schools Association, Orange Stroke Support Group, Orange War Widows Guild, Orange Woodworkers Association, Saving Glenroi Community, Canobolas High School Pipe Bank, Orange Society of Model Engineers, Volunteer Wayfinders, Wangarang Industries, Western Region Academy of Sport. A total of $163,505 was provided.

Objective 4 - Build on the capacity of the City as a leader by participating in local, regional, national and global organisations, networks and initiatives
Strategy 4.1 - Continue to deliver a leadership role as a major entity in the region and actively contribute to the future direction of local, regional and national initiatives to support and facilitate improved outcomes for the community
Ref	Task	Performance Indicator	Status	Progress Report
4.1.1	Engage with State and Federal Governments on funding and policy matters	Demonstrated advocacy on emerging strategic matters important to the City and region		Councillors met with the State Member in the quarter. Interaction relating to support for the Murray Darling Medical School with State and Federal members. Meetings with Office of Local Government and Centroc relating to the Joint Organisation Pilot Centroc is participating in were held. Mayor and senior staff met with the Minister for Local Government and State Local Member concerning the NSW Government's Fit for the Future initiative. Involved in Centroc project to create regional land use plan.

Objective 4 - Build on the capacity of the City as a leader by participating in local, regional, national and global organisations, networks and initiatives
Strategy 4.2 - Actively contribute to the future direction of international strategic initiatives to build capacity and cross-cultural understanding
Ref	Task	Performance Indicator	Status	Progress Report
4.2.1	Maintain Sister Cities relationships with Timaru, New Zealand; Ushiku, Japan; Orange, California; Mt Hagen, Papua New Guinea	Support opportunities for cultural exchange		Sister City activities continued through the quarter, including a display of Korean Art in the Civic Centre, a rugby trip to New Zealand by students of James Sheahan High School, a re-engagement with Orange California, discussions with Mt Hagen regarding local politics and drought and regular Sister Cities Committee meetings.
4.2.1		Finalise employment skills exchange program with Mt Hagen

OUR COMMUNITY

Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle
Strategy 5.1 - Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities
Ref	Task	Performance Indicator	Status	Progress Report
5.1.1	Engage with the community in the planning and development of public open space	Through the Parks, Trees and Waterways Community Committee and other community workshops engage on four occasions per year in the development of public open space		The Parks, Trees and Waterway Community Committee have developed an Action Plan following meetings in July and September. The November meeting will review master plans for Cook Park and the Orange Botanic Gardens
		Cook Park Master Plan reviewed by December 2015
		Botanic Gardens Master Plan reviewed by February 2016
		Bicycle Plan reviewed by May 2016
5.1.2	Increase and improve public open space accessibility and facilities for a broad range of members of the community	Sir Jack Brabham Park Sports Centre - Stage 1 completed by March 2016		During the quarter tenders were invited for the construction of the Sir Jack Brabham Park Sports Centre. Evaluation of submissions has been undertaken for reporting to Council.
5.1.2		Redesign and renewal of the Orange Botanic Garden's Billabong boardwalk by March 2016
5.1.3	Increase utilisation and functionality of the Orange Showground	Develop and implement a plan for the improvement and increased utilisation of the Orange Showground		Two tenders conducted for the construction of the Showground pavilion. This will be the major project to increase the utilisation of the Showground.

Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle
Strategy 5. 2 - Maintain and renew recreational spaces and infrastructure assets as specified within the Asset Management Plan at agreed levels of service to optimise community use
Ref	Task	Performance Indicator	Status	Progress Report
5.2.1	Implement maintenance programs/activities to ensure parks infrastructure (seats, signs, fences, pathways and playgrounds) are maintained to service levels as outlined in the Public Open Space Asset Management Plan	Re-oil seats in Cook Park and the Orange Botanic Gardens annually		Seats within Cook Park have been oiled and playground safety inspections have been undertaken in July, August and September.
		Engage Playground consultant to undertake safety audit for compliance with Australian Standards
		Undertake and record visual playground inspection for each playground on a monthly basis
		Re-oil the Orange Adventure Playground by June on a bi-annual basis
		Riawena Oval wicket construction by June 2016
		Robertson Park lighting upgrade by June 2016
5.2.2	Implement the renewal and expansion of recreational assets	Renewal of Wade Park floodlighting by June 2016		Orange Botanic Gardens - Roselawn Drive stormwater detention basin upgrade - earth works have been completed to improve the progression of stormwater as it migrates through from Roselawn Drive and into the billabong system of the Gardens.
		Orange Botanic Gardens - implement Hydrology Study - Roselawn Drive stormwater detention basin upgrade by March 2016
		Construction of Koori Walk at Orange Botanic Gardens by June 2016
		Gosling Creek Reserve - Dam Wall Boardwalk design and engineering properties by June 2016
		Upgrade play facility (as identified in Play Strategy) (year 2)
		Max Stewart Oval renovation by June 2016

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community
Strategy 6.1 - Identify changing community aspirations and undertake community engagement and planning for the development and support of sporting and recreational services
Ref	Task	Performance Indicator	Status	Progress Report
6.1.1	Conduct and implement an annual planning process based on the Council on the Ageing Plan for Orange to assess the needs of our ageing community	Annual planning session conducted and implementation of the Action Plan		Council has engaged a consultant to facilitate workshops with local community members, service providers and key Council staff to identify needs in the local community and to assist Council's application to be identified as an Aged Friendly City. Action Plan being reviewed at meetings of the Ageing and Access Community Committee.
6.1.1		Quarterly meetings of the Ageing and Access Community Committee to review the Action Plan

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community
Strategy 6. 2 - Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities.
Ref	Task	Performance Indicator	Status	Progress Report
6.2.1	Work with existing and emergent groups to enhance and develop sporting and recreational infrastructure and activities	Submit a joint application with Cricket NSW for NSW Sport and Recreation funding		Sports Facility Partnership Program and Sports Participation Program implemented, with funding being provided to Orange & District Football Association, Orange High School, Orange Ex-Services Polar Bears Swimming Club, Orange Basketball Association, Orange Ex-Services Tennis Club, Orange District Cricket Association, James Sheahan Catholic High School, Special Olympics NSW, Orange All Blacks Rugby League Club and a number of individuals for sporting representation opportunities. The Wade Park Plan of Management was exhibited during the quarter, which includes provision for the Cricket Centre of Excellence.
		Implement Council's Sports Facility Partnership Program (minor grants) and Sports Participation Program
		Development of Cricket Centre of Excellence - Wade Park
6.2.2	Development of rectangular playing field	Development of concept plan and preliminary costing		A planning proposal has been submitted, seeking the rezoning of the site.
6.2.3	Develop the Canobolas Precinct	Implement the Lake Canobolas capital program: - BBQs for new shelters by June 2016 - Wetlands observation deck by June 2017 - Enhance dugouts in years 3 and 4		A new 200 metre section of walking track was installed on the eastern beach side of Lake Canobolas as well as the upgrading of the boardwalk section adjacent to the south eastern boundary
6.2.3	Develop the Canobolas Precinct	Develop the Mount Canobolas precinct for mountain bike activities
6.2.4	Develop the cycleway/human powered vehicle project at Gosling Creek	Track construction		External proponent of the project is yet to find contributing funds to permit this project to proceed.

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community
Strategy 6.3 - Ensure the sporting and recreational facilities, programs, activities and health programs provided by Council are effectively and efficiently managed, affordable and support healthy lifestyle choices.
Ref	Task	Performance Indicator	Status	Progress Report
6.3.1	Support and work with sporting organisations to secure events for the Orange region	Support at least three major events annually		During the first quarter Orange hosted an A-League Football preseason match between the Central Coast Mariners and the Newcastle Jets. This A-League visit included youth clinics, coach the coach clinics and a warm up match against the Western Mariners. Orange also hosted bicycle week celebrations in September. This event included qualified BMX coach Will Gunn conducting workshops at the John Lomas Skate Park.
6.3.2	Operate the Orange Aquatic Centre	Ensure the Centre complies with Royal Life Saving Society and NSW Health guidelines through satisfactory results in all audits		Water testing results comply with NSW Health guidelines. Rectification works are continuing with entry system and public address system being upgraded. 16450 patrons have attended the Centre during the quarter, and 5409 children attended learn to swim classes, with an occupancy rate of 100%.
		Maintain 90% occupancy rate for all learn to swim classes
		Upgrade Aquatic Centre changerooms
		Walkway between amenities and Cafe
		Repair wet deck, diving pool

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community
Strategy 6. 4 - Encourage partnerships with community groups, government agencies and the business sector for the achievement of improved healthy lifestyle choices for the community
Ref	Task	Performance Indicator	Status	Progress Report
6.4.1	Provide recreational activities for older people, people with a disability and younger people to support healthy and active living	Provide recreational activities including after school and school holiday activities for identified young people		The Winter Merge program held in the July school holidays involved 25 young people. The program was funded by Family and Community Services targeting children and young people at risk who reside in social housing precincts. The Spring Merge program was conducted in the September school holidays over one week involving 50 primary school aged and high school aged young people. The focus for the program was a basketball clinic resulting in the inclusion of a Merge team participating the next round of the local basketball competition. All services provided in line with relevant standards.
		Compliance with the Commonwealth Home Care Standards, NSW Disability Service Standards, NSW Disability Inclusion Act 2014 and the Children & Young Persons (Care and Protection) Act 1998
		Provide a range of recreational activities as part of Seniors Week and International Day of People with a Disability annually
6.4.2	Support and work with community organisations and agencies to develop and operate program which have a positive impact on community health	Provide support and encouragement for community activities that raise awareness and promote healthy lifestyles eg Relay for Life, Eight Day Games		Through Council's Bicycling Community Committee a major Bike Week Promotion, Bike Fest was conducted at the Moulder Park Velodrome on Sunday 13 September 2015. The event promoted cycling in all its forms and included information stalls, lessons for road safety and rider skills in addition to demonstrations from the cycle clubs, police and schools. The event was focussed on showcasing the joy of riding throughout the community, with particular emphasis on encouraging children to ride for health and transport.
6.4.3	Engage the community in the Parks Alive program and environmental activities	Deliver four school programs, four educational programs and four community events per annum		12 community events where held with six being educational/awareness events and six hands on events. Two schools participated with the PCYC's school holidays program also becoming involved. In total 306 community members were involved in the events with 1450 native tube stock being planted.

Objective 7 - Encourage resident and Government involvement to ensure a supportive and safe City
Strategy 7.1 - Feel safe in our homes and wider community by undertaking community engagement to keep plans and policies current for crime prevention, emergency service response, community safety and amenity, and promoting healthy and accessible links for older people and youth.
Ref	Task	Performance Indicator	Status	Progress Report
7.1.1	Engage the community in addressing crime	Participate in Crime Prevention Partnership (CPP)		Maintained membership of the Orange Liquor Accord, the Accord is also represented on the Community Safety and Crime Prevention Committee. Participated in the monthly Crime Prevention Partnership meetings which are reviewing the CPP Action Plan. Successful application for funding to promote Operation Never Again.
		Participate in the Orange Liquor Accord
		Promote the Operation Never Again program
7.1.2	Evaluate the implementation of the Children (Protection and Parental Responsibility) Act 1997 using collected data and community perception surveys	Compile and submit six monthly reports to the Attorney General on the implementation of the Act		The Children (Protection and Parental Responsibility) Act 1997 Operational Area has been reinstated to 30 June 2019. Report on the implementation of the Act for the period 1 January to 30 June 2015 submitted to the NSW Attorney General.

Objective 7 - Encourage resident and Government involvement to ensure a supportive and safe City
Strategy 7.2 - Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people
Ref	Task	Performance Indicator	Status	Progress Report
7.2.1	Conduct the Orange and Cabonne Road Safety Program	Deliver the Road Safety Officer Action Plan		Conducted mock crashes in conjunction with Emergency Services, Ambulance and NSW Police at local high schools. Developed the Log Book Run Apps for learner drivers and their supervisors. The following road safety issues were promoted on social media - Bike Week, Get Your Hand Off It - Mobile Phone message, Speeding Demerits and Fines, Load Fail, Meet You in Molong - annual motor cycle event, Free Cuppa for the Driver and Seat Belts.
7.2.2	Manage companion animals within the City	Review Companion Animals Management Plan annually		Companion Animals Management Plan currently being reviewed. Rangers have responded to all matters.
7.2.2	Manage companion animals within the City	Deliver Ranger Services in accordance with identified levels of service
7.2.3	Manage abandoned articles within the City	Report abandoned shopping trolleys to stores		Shopping trollies are the main issue relating to abandoned articles. These items are reported by staff on the Trolley Tracker and Coles Trolley databases. Trolley providers commit to collect trollies within 24-48 hours after reporting.

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population
Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services, that reflect the interests and aspirations of the broader and culturally diverse community
Ref	Task	Performance Indicator	Status	Progress Report
8.1.1	Implement the Central West Libraries Strategic Plan	Actions implemented in accordance with the Strategic Plan		Central West Libraries Strategic Plan to be presented to Committee meeting 29 October 2015. Item was listed for consideration at June Committee meeting, but deferred by the Committee.
8.1.2	Implement the Strategic Plan for the Orange Civic Theatre and Orange Function Centre	Actions implemented in accordance with the Strategic Plan		Consultants have been engaged to provide initial advice on LED up-grade. Progress on the implementation of the Strategic Plan includes: - Development of annual subscription season - 2016 complete and 2017 in development - Publish Orange Civic Theatre Mission and Purpose statement on website - Provide on-going support and assistance to schools and the Eisteddfod society to present well managed programs - Review organisational chart and position descriptions for all staff - Undergo a venue health check benchmarked against 'Oh you Beautiful Stage' Function Centre improvements are being addressed as part of maintenance program.
		Complete Function Centre improvements
		Upgrade Theatre lighting to LED
8.1.3	Engage the community in the development of the Gallery's programs	Meet quarterly with the advisory group to assess exhibition proposals		The Gallery has engaged the community in the development of the exhibition program and associated educational program during this quarter. The meeting with the Exhibitions Advisory Group assessed 24 exhibition proposals; and informal input into the development of the education program has been facilitated. The Gallery's exhibition application form is currently in development.
		Seek input from teachers in the development of the educational program on a quarterly basis
		Provide opportunities for individuals and community groups to propose exhibitions and associated programs, through application on Gallery's website with applications assessed quarterly

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population
Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services, that reflect the interests and aspirations of the broader and culturally diverse community
Ref	Task	Performance Indicator	Status	Progress Report
8.1.4	Improve the visitor experience through increased functionality of galleries and associated public spaces	Replace carpets/tiles with more durable and versatile surface		Planning for these improvements continues, and additional funding has been applied for through ArtsNSW.
		Install windows in West Room
		Replace blinds
		Replace reception counter and surrounds
		Complete minor modifications to walls and storage areas in the West Room
		Upgrade furniture
		Install data projector and associated equipment

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population
Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services, that reflect the interests and aspirations of the broader and culturally diverse community
Ref	Task	Performance Indicator	Status	Progress Report
8.1.5	Profile the Gallery and engage the community in its programs through media coverage, advertising and promotional elements	Ensure exhibitions and programs are promoted through print and other media, advertising is placed and promotional elements such as brochures and signage are produced		The Gallery successfully engaged local media to promote exhibitions and events, with very good exposure through the Central Western Daily and ABC Radio. The Arts + Health partnership received national coverage with editorial in The Weekend Australian.
8.1.6	Reduce the carbon footprint of the Gallery	Investigate and pursue opportunities for the implementation of solar power, and energy efficient devices such as movement sensors for gallery lighting		Research has commenced on the possible installation of movement sensors in the gallery spaces.
8.1.7	Manage the Gallery collection to museum industry standards	Complete the migration of database records to the new Content Management System (Vernon)		Planning for additional shelving for the upstairs store has commenced. Database fields and artwork terminology are currently being finalised in preparation for records to be migrated.
		Maintain up to date records to reflect acquisitions and disposals, and new information located about the works held in the collection
		Identify and pursue opportunities for improvements to collection storage facilities
8.1.8	Deliver the Orange Regional Gallery Exhibition, Education and Public Programs	Plan and implement an engaging program of exhibitions across a diverse range of art forms to attract a broad range of visitors in accordance with the exhibition timetables and budgets		A structured educational program was implemented this quarter - 'I spy with my little eye' attracting over 600 students. A broad range of exhibitions was shown and attracted approximately 5000 visitors during the quarter. In addition to the educational and exhibition programs, the Gallery successfully implemented public programs including four exhibition launches, four adult workshops, a group floor talk, a 'picture-time' series for pre-schoolers and toddlers, a studio tour to Rockley, and a winter program of workshops for children.
8.1.8		Plan and implement a program of structured educational activities for select exhibitions throughout the year for primary and secondary students in accordance with the educational plan timeframes and budget
8.1.9	Delivery Annual Performing Arts Program	Develop a subscription season with at least 15 productions by December annually		The 2016 Season is now confirmed with all productions now receiving funding from appropriate funding bodies. The 2016 season has five dedicated family/children's works listed, 26 productions of which three are by the Orange Theatre Company, and one dedicated work in conjunction with the Roadwork consortium.
		Ensure at least three dedicated children's productions are programmed by December annually
		Assist local schools and the Orange Eisteddfod Society to present well managed programs annually
		Through the "Road Works" and "Blak Lines" consortium, present two works which provide audience engagement opportunities
8.1.10	Develop the cultural and community facilities within the Civic Precinct	Concept planning prepared for the precinct by June 2016		Discussions are being held with the Orange Regional Conservatorium regarding new facilities.
8.1.11	Proceed with creation of community and cultural services hub in the Civic Precinct	Project Plan for approved project implemented according to budget and timeframes		Museum project progressing. Visitor Information Centre co-located in Museum planning progressed to design of interior stage.
8.1.12	Development of the Planetarium	Project Plan for approved project implemented according to budget and timeframes		The Development Application for the planetarium is being refined and will be considered by Council during 2015. The project requires significant external funding to progress.

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population
Strategy 8.2 - Seek innovative and creative solutions in partnerships with key stakeholders that convert the demonstrated community need for cultural services/facilities to infrastructure and activities.
Ref	Task	Performance Indicator	Status	Progress Report
8.2.1	Deliver the Orange Library Service	Develop the Library Service in accordance with the Central West Libraries Strategic Plan and Central West Libraries Joint Agreement		Library services were delivered within the agreed Service Level Agreement for Central West Libraries - e-resources resources available for all sectors; - calendar of events regularly reviewed - family history seminars offered during History Week - launch of Ten Minutes a Day program - planning for refurbishment continues.
		Deliver on-line programs that support the Library's electronic resources
		Develop a calendar of events and activities by January annually
		Provide heritage collections and services (Local Studies, Family History)
		Provide early childhood literacy programs that meet National Public Library Standards and Guidelines
		Refurbish the Library to "People Places" guidelines including replacement of air conditioning
8.2.2	Make the Library's heritage collections available on-line	Migrate the Library's historic photographic collection onto Spydus Library Management System		Indexing of births, deaths and marriage notices and related entries in local newspapers totals 90,923 entries at quarter end. This is being undertaken by volunteers from the Orange Family History Group.
8.2.3	Link visual arts with other organisations via partnerships and other innovative shared events	Identify and pursue additional funding from a variety of sources		Two grants were submitted this quarter - $60,000 ArtsNSW regional capital program; $40,000 Dobell Exhibition Grant. Potential sponsors have been identified for 'Best in Show' exhibition and arrangements are progressing.The Gallery has successfully collaborated with the Kedumba Trust to develop the Kedumba Drawing Award exhibition and with Friends of the Gallery for a series of visual arts related talks, and is a key participant in the Orange Youth Arts Festival scheduled for October. The Gallery presented the 'sequel' Tim Winters exhibition at Orange Health Service during the quarter.
		Collaborate with other organisations to produce events and exhibitions with a target of two per annum
		Participate in regional festivals with a minimum of two per annum
		Conduct programs associated with Arts and Health with a minimum of two per annum

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population
Strategy 8.3 - Ensure the precincts, buildings, programs and activities provided by the Council’s Cultural Services are professionally managed
Ref	Task	Performance Indicator	Status	Progress Report
8.3.1	Provide for the management and operation of Central West Libraries on behalf of the Member Councils	Requirements of the Library Act 1939 and the Central West Libraries Joint Agreement are met		All requirements complied with during the quarter.
8.3.2	Develop a Regional Museum Program for Orange	Construct the Orange Regional Museum		Construction of Orange Regional Museum is on progress towards its completion. The Sustainable Collections Project continues to support the regional museums of Orange Blayney and Cabonne Councils.
		Ensure the governance structure of the Orange Regional Museum is designed in accordance with museum national standards
		Ensure the Orange Regional Museum exhibitions interpret the stories, cultures and places of the region
		Deliver the Museum Service in accordance with the budget/approved components of the Orange Regional Museum Development Plan 2014 including Wentworth Mine and Emmaville Cottage
		Continue to implement the Sustainable Collections Project in partnership with regional museums, cultural groups and participating councils

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population
Strategy 8.4 - Acknowledge our diverse cultural heritage by encouraging and implementing programs and events that tell the stories of the urban, village and rural communities and their people
Ref	Task	Performance Indicator	Status	Progress Report
8.4.1	Deliver a program to commemorate the Centenary of World War I 2014-2018	Facilitate bi-monthly Working Party meetings		Regular Committee meetings held; planning for Coo-ee March re-enactment undertaken; stories published daily on Blog and Wiki regarding Orange's involvement in World War I.
		Add to Centenary of World War I in Orange blog and Wiki
		Support the Coo-ee re-enactment march in October 2015
8.4.2	Support heritage conservation in the City	Implement the 2014/17 Heritage Strategy (as approved and budgeted) including running the annual Small Grants Heritage Fund and presenting a range of educational and promotional programs		Heritage Strategies initiatives delivered, including the Local Heritage Assistance Fund which received seven applications for funding.
8.4.3	Support the Villages of Orange including Spring Hill, Lucknow and Clifton Grove	Continue to implement each Village action plan in accordance with the allocated budget		Action Plans for Spring Hill, Lucknow and Clifton Grove have been implemented with Committee members providing input into future strategic planning.

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community
Strategy 9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability.
Ref	Task	Performance Indicator	Status	Progress Report
9.1.1	Evaluate existing, plan new and determine funding and operational needs for programs for young people	Implement programs as identified by the Youth Services Interagency planning process by June 2016		The Youth Advisory Council (YAC) has formed and has been actively involved in the planning and conduct of local community music and recreation events for young people. The NSW Indent Regional Bands Tour chose Orange as a venue and were supported by members of the YAC.
9.1.2	Implementation of "consumer directed service delivery" in the home and community services area	Deliver high quality services in compliance with the Commonwealth Home Care Standards, NSW Disability Service Standards, and the NSW Disability Inclusion Act 2014		Council's Food Services and Neighbour Aid provided the following services during the quarter: • Meals – 4,551 • Social Support – 4,326 hours • Transport – 1,409 trips • Minor Home Maintenance (Garden) - 47 hours These services were provided within budget and in line with relevant standards.

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community
Strategy 9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability.
Ref	Task	Performance Indicator	Status	Progress Report
9.1.3	Provide support to Home and Community Care Services in the Central West	Implement transition to new funding arrangements through training and strategic planning		Information about HACC transition and MyAged Care provided through: - site visits and presentations to staff meetings, management committees meetings and HACC Forums, - fact sheets, and emails. Focus of the workplan remains on the HACC transition to the new funding model. Attendance at a range of meetings during the quarter, including HACC forums, the HACC Development Officers Network, Community Care Issues Forum and briefings on CHSP and NDIS, NDS Regional meeting.
		Implementation of HACC Development Officer Plan, including promotion of HACC services and maintaining regional directory of services
		Attend quarterly meetings of interagencies

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community
Strategy 9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability.
Ref	Task	Performance Indicator	Status	Progress Report
9.1.4	Engage with the local culturally and linguistically diverse community to identify needs and opportunities	Implement programs including Migrant Settlement Strategy, Harmony Day and Social Inclusion in accordance with funding provided by the Department of Social Services and other relevant funding bodies		Work was undertaken with Orange CultureHub and Canobolas Rural Technology High School to share stories of newly arrived migrants and refugees to be collated for publication and display at the Youth Arts Festival in 2015. The Orange CultureHub conducted a successful Salsa Night with over 100 participants. Four Women's Arts and Sewing Group sessions were held with a highlight being a Batik painting workshop involving an Iranian artist. Two Orange Multicultural Network meetings held during the quarter.
9.1.5	In line with Council's Statement of Commitment to the Aboriginal Community, work with the Community Working Party to achieve the outcomes of the Orange Aboriginal Social Development Plan	Support the implementation of the Orange Aboriginal Social Development Plan in line with agreed timeframes		Council has supported the Orange NAIDOC Week Committee to plan a week long program of events to be held in October 2015.
9.1.5		Liaise with the Community Working Party to determine culturally appropriate responses to issues relating to the local Aboriginal community

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community
Strategy 9.2 - Ensure the precincts, buildings, programs and activities provided by Council’s children’s services are professionally managed
Ref	Task	Performance Indicator	Status	Progress Report
9.2.1	Deliver quality children's services	Utilisation rates of Council's Children's Services maintained at an average of 80% across all services		All services maintain National Quality Standards. In the quarter utilisation rates were: Yarrawong – 85.59% Spring Street – 70.58% Courallie – 95.68% Average utilisation 83.95%
9.2.1	Deliver quality children's services	Services comply with National Standards and achieve successful assessment in accordance with the National Quality Framework

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community
Strategy 9.3 - Ensure the precincts, buildings, programs and activities provided by the Council’s ageing and disability services are professionally managed, integrated and meet demonstrated needs.
Ref	Task	Performance Indicator	Status	Progress Report
9.3.1	Utilise available government funding to support the delivery of accessible and affordable services for older people and people with a disability	Funding options identified and grant applications submitted		Quarterly and Annual Reports were submitted to Ageing, Disability and Home Care (Department of Family and Community Services) within timeframes.
9.3.1		Relevant reporting requirements met
9.3.2	Provide supported accommodation services to adults with an intellectual disability	Compliance with Ageing, Disability and Home Care funding agreement		Supported accommodation was provided to 11 adults with an intellectual disability. Support is provided in-line with Disability Services Inclusion Act 2014, NSW Disability Service Standards and Person Centred Planning objectives. A new funding agreement with Family and Community Services- Ageing, Disability and Home Care was signed in July 2015 for a three year period (July 2015- June 2018) or until the implementation of the National Disability Insurance Scheme in the region.
		Compliance with NSW Disability Service Standards, NSW Services Act 1993 and the Children and Young Persons (Care and Protection) Act 1998
		Number of residents supported

OUR ECONOMY

Objective 10 - Build on the economy, lifestyle and character of Orange to position the City as a destination of choice
Strategy 10.1 - Capitalise on the character and lifestyle of Orange to enhance tourism
Ref	Task	Performance Indicator	Status	Progress Report
10.1.1	Deliver Visitor Information Services	Maintain services in temporary facility		Visitor information services continue to be provided via temporary premises in the Orange Regional Art Gallery. Construction of the new Visitor Information Centre in the new Museum is continuing. Social media engagement has seen an increase with Visit Orange Facebook likes from 2705 to 3236 and the Orange Is Open Facebook likes from 3174 to 3293. BookEasy online site is being maintained.
		Establish new facility in Orange Regional Museum
		Increase the provision of services on-line through increased patronage of BookEasy by 25% by June 2016
		Increase social media engagement and reach by 25% by June 2016
10.1.2	Implement the Orange Tourism Strategy	Actions from the Orange Tourism Strategy delivered in accordance with the Strategy items adopted by Council		Delivery of Tourism Strategy continues with Taste Orange @ Martin Place, Country NSW Expo, Colour City Caravan Park star rating assessment, continuation of Visit Orange website and social media platforms, administration of the Brand Orange contract, membership of Central NSW Tourism, product development project with Destination NSW, preparation for the upcoming backpacker/fruit harvest season and accommodation demand at Colour City Caravan Park/Orange Showground.

Objective 10 - Build on the economy, lifestyle and character of Orange to position the City as a destination of choice
Strategy 10.2 - Facilitate and support the attraction and development of events, festivals, venues and activities for residents and visitors, ensuring access and participation for older people.
Ref	Task	Performance Indicator	Status	Progress Report
10.2.1	Provide a range of quality accommodation and services and maintenance of all infrastructure to the Colour City Caravan Park	Maintain current three star rating		Upgrades to the standard cabins at the Colour City Caravan Park have been completed during the quarter. The three star rating has been maintained. Occupancy rates during the quarter averaged 53.75% for the cottage, cabins and powered sites.
		Maintain occupancy rate at an annual average of at least 50%
		Undertake asset improvements (painting, carpet in cabins, signage)

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council
Strategy 11.1 - Encourage the growth of local business, support emerging industry sectors and attract new investment to Orange
Ref	Task	Performance Indicator	Status	Progress Report
11.1.1	Explore avenues to assist business development in the City in conjunction with the Orange Business Chamber or other peak industry organisations	Number of business provided with support or new business related measures explored in each quarter		Shop Local Campaign undertaken during the quarter. This campaign involved over 80 local businesses. An extension of this campaign is being considered with the roll out of a shop local gift card. 35 businesses were provided with support over the quarter, in additional to the Shop Local Campaign.
11.1.2	Develop, maintain and provide information resources appropriate for business development and/or relocation, including web-based and mobile application platforms	Number of businesses listed on Council's on-line Business Directory		353 businesses are listed on Council's on-line business directory.
11.1.3	Undertake refurbishment of the Central Business District	Project planning completed and delivery to budget and timeframes		Works will commence in quarter 4
11.1.4	Manage Council's land portfolio	Number of transactions to sell and purchase land		5 properties sold in the quarter.

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council
Strategy 11.2 - Foster partnerships and encourage development across a range of industry clusters.
Ref	Task	Performance Indicator	Status	Progress Report
11.2.1	Participate in the Evocities Program	Annual function for new residents		The Inland Forum agreed to continue the Evocities program but identified that results of the campaigns undertaken by Evocities need to be measured and that Evocities return to a focus on marketing rather than a blend of marketing and lobbying. Planning commenced for the annual welcome to new residents underway. 46 people were provided with information on relocating to Orange.
		Provision of information to relocatees
		Seek opportunities through Evocities platforms to attract relocates to Orange
11.2.2	Facilitate industry cluster engagement with Council	Six monthly meetings held in November and May annually with: Education Cluster Group; Tourism Cluster Group; Manufacturing/Engineering Cluster Group; Mining Cluster Group; Health Cluster Group; Agribusiness Cluster Group		Two meetings held with the Manufacturing/Engineering Cluster Group.

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council
Strategy 11.3 - Encourage training and skills development for a diverse and sustainable labour market
Ref	Task	Performance Indicator	Status	Progress Report
11.3.1	Work with industry, business and training organisations to identify current or developing skills shortages and implement strategies to address them	Develop programs to assist business sectors management of skills shortages		Grow Local Campaign launched as part of the Jobs Creation Program. Financial and educational training assistance is provided through this program. The Business Enterprise Centre has assisted ten businesses per month to develop identified staffing and business skills as part of the Grow Local Campaign. Two businesses have enrolled in the Grow Local Campaign during the quarter. Council participated in a Australia - China Business Council Forum held in Orange. Orange in partnership with Cabonne Council attended the Country NSW Expo in Sydney. 15 leads were generated, including possible relocatees and business development. 230 jobs were added to the Evocities site in this quarter.
11.3.1		Number of jobs on Evocities jobs site from local businesses

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council
Strategy 11.4 - Ensure the commercial facilities, programs and activities provided by Council enhance the economic base of the City and are effectively and efficiently managed
Ref	Task	Performance Indicator	Status	Progress Report
11.4.1	Maintain accurate and up-to-date register of all land owned or managed by Orange City Council	Changes to register made within three weeks of land transaction		Updates to land register occur following transactions. The annual inspection regime is in place and a check of payment of utilities by lessees has been finalised during the quarter.
11.4.1		Implement an annual inspection schedule for all leased properties to ensure all lease obligations are met and any resulting issues addressed
11.4.2	Operate the Orange Airport	Ensure the Airport meets all requirements set by the Civil Aviation Safety Authority through meeting annual inspection and reporting requirements		The Airport met all requirements of the Civil Aviation Safety Authority during the quarter. The Obstacle Limitation Survey has been completed. There have been 12449 passengers during the quarter.
11.4.3	Manage the issues arising from telecommunications opportunities	Support the NBN rollout		Meetings held with NBN staff to discuss the installation and delivery of NBN in Orange. Planning, including scoping works is now underway, with construction to commence from December 2015. Anticipated to be fully installed within 12 months of commencement of construction.
11.4.3		Ensure the Orange community is aware of the rollout and the opportunities it creates
11.4.4	Undertake upgrades of Airport precinct	Complete Airport precinct planning processes		Airport expansion project almost complete with only minor works to be done. Vehicle Access Airside Policy developed during the quarter.
		Undertake construction of new hangar
		Complete security fencing
		Complete general aviation access road
		Complete runway liquid road application
		Complete general aviation parking/fuel area
		Airport - Chlorination of Water Supply

OUR ENVIRONMENT

Objective 12 - Manage the appropriate and sensitive use of the City’s natural resource assets and heritage
Strategy 12.1 - Ensure the Plans of Management for the City’s natural resource assets are current and reviewed
Ref	Task	Performance Indicator	Status	Progress Report
12.1.1	Review Plans of Management in conjunction with Council's Open Space Strategy	Adoption of Open Space Strategy by September 2015		The draft Open Space Strategy (Orange Outdoors) continues to be compiled.
		Review and adoption of Plans of Management for Community Land by June 2016
		Implementation of Open Space Strategy in accordance with approved budget and project timeframes
12.1.2	Monitor and implement awareness events and campaigns for noxious and environmental weeds	Undertake 400 annual private property inspections to ensure noxious weeds are managed in accordance with legislative requirements		During the first quarter Council staff undertook a total of 194 inspections including 91 private property inspections, 48 Council managed sites and 55 High Risk Pathways. Council staff also assisted Parkes Shire Council with a weeds display at it's annual show and addressed the Molong Garden Club regarding garden weeds.

Objective 12 - Manage the appropriate and sensitive use of the City’s natural resource assets and heritage
Strategy 12.2 - Recognise the importance of heritage within the City by ensuring the currency of policies and procedures and seek compliance with regulations
Ref	Task	Performance Indicator	Status	Progress Report
12.2.1	Provide a Heritage Advisory Service to the community to protect and enhance heritage assets and to promote quality urban design	Number of heritage and urban design advisory services delivered per quarter		Council has provided 30 advisory services over the quarter.
12.2.2	Operate the Orange Cemetery	Allocation of allotments for burial within 24 hours of receipt of Application for Burial		Despite a challenging winter, the Cemetery has been maintained at a high standard in the first quarter. All allocations made within the target time of 24 hours and records kept in accordance with legislation.
		Keep records in accordance with Cemeteries and Crematoria Act 2013
		Installation of street lighting within the Cemetery
		Undertake landscaping and irrigation of new section

Objective 13 – Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development
Strategy 13.1 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and polices for traffic, transport and communications infrastructure
Ref	Task	Performance Indicator	Status	Progress Report
13.1.1	Development of communications infrastructure	NBN rollout planning undertaken to offer coordinated infrastructure opportunities		Staff active in liaising with NBN Co on NBN rollout in Orange.
13.1.2	Upgrade under-awning lighting in the Central Business District	Complete upgrades of under-awning lighting in the Central Business District		Report completed on awning lighting. Consultant engaged to provide advice on future lighting for the Central Business District.

Objective 13 – Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development
Strategy 13.2 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and policies for integrated water management and energy utilities
Ref	Task	Performance Indicator	Status	Progress Report
13.2.1	Implement water conservation strategies	Implement annual water conservation strategies (media, education, advertising, water audits)		These strategies will be implemented over the summer period
13.2.2	Work with CENTROC to develop and implement effective regional water security plan	Attend meetings of the CENTROC Water Utilities Alliance to review the Regional Water Security Study		Bi-monthly attendance at Centroc Water Utilities Meetings has occurred during the quarter.
13.2.2		Report on key milestones established as part of the review of the Regional Water Security Study
13.2.3	Prepare new Water and Sewer Strategic Business Plan (and Financial Plan)	Prepare new Water and Sewer Strategic Business Plan (and Financial Plan) in accordance with the NSW Office of Water Best Practice Criteria by May 2017		Work on the Integrated Water Cycle Management Strategy will inform this plan.
13.2.4	Review and update Council's Integrated Water Cycle Management Strategy	Mid-term review and update Council's Integrated Water Cycle Management Strategy in accordance with NSW Office of Water Best Practice Criteria by May 2017		Extensive data gathering underway for input in the Integrated Water Cycle Management Strategy.
13.2.5	Review and update Council's Water Conservation Plan	Mid-term review and update Council's Water Conservation Plan in accordance with NSW Office of Water Best Practice Criteria by May 2017		Work on the Integrated Water Cycle Management Strategy will inform this plan.

Objective 13 – Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development
Strategy 13.3 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and policies for waste management and resource recovery
Ref	Task		Performance Indicator		Status		Progress Report
13.3.1	Deliver waste and recycling services		Promote and offer a free annual Household Hazardous Waste Collection service at the Ophir Road Resource Recovery Centre				Continued to provide waste and recycling services in accordance with the regional NetWaste contract. Material Recovery Facility (MRF) for recyclables converted to a transfer facility for the transport of recyclables to VISY Smithfield from July 2015. Worked on revision of draft contract for new waste and recycling service contract commencing 4 April 2016. Commenced fortnightly waste collection trial over a three month period with voluntary participation from 14 September 2015.
13.3.1	Deliver waste and recycling services		Deliver education material to Orange residents relating to the new waste and recycling service provisions
13.3.2	Promote food and garden waste collection service		Provide quarterly public place displays to promote the service and offer informative tips on better practice organics recovery				Three public place displays convened in Orange shopping centres and at Bunnings to promote the organics service and correct usage of the waste and recycling bins thereby encouraging greater resource recovery. Surveys undertaken with the community and an organics kitchen caddy given away to participants to encourage greater food waste recovery. Proposed fortnightly waste collection also promoted to the community encouraging participation in the trial over a three month period.
13.3.3	Participate in the Tidy Towns Program		Participate in Clean Up Australia activities				NSW Blue Stars Awards, (formerly Tidy Towns). Council submitted expressions of interest for seven projects this year and were successful in having five go through to the judging stage. These were: Environmental Achievement Award, (Council’s Community Engagement Officer); Sustainable Systems Award, (two projects, Wentworth Golf Club Solar Car park and Orange's Sustainable Water Supply); Habitat & Wildlife Guardianship Award, (CSU's Peregrine Falcon Project); Going Green Education Award, (Rotary's Sustainable Living Week). The assessor visited Orange in September, and the awards will be held in Gloucester in November.
			Participate in the Tidy Towns competition by coordinating and compiling the annual Tidy Towns Sustainable Communities Award submissions
			Raise awareness of Tidy Towns through four local media events and engaging with local schools
Objective 13 – Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development
Strategy 13.4 - Monitor and enforce regulations relating to city amenity
Ref	Task		Performance Indicator		Status		Progress Report
13.4.1	Conduct Retail Food Premises inspections		All complaints of unclean or unhealthy retail food premises investigated within 48 hours and action taken if required				Food inspections have commenced. Council staff have recently implemented a new reporting system "I-Audit" which assists with record keeping and will dove tail into the recently launched "Scores on Doors" program which rates food shops based on hygiene. Annual reporting information was provided to the NSW Food Authority as required.
			Annual inspection of all retail food premises completed
			Annual Retail Food Premises Compliance Reporting prepared and submitted to the NSW Food Authority by August annually
			Implement "Scores on Doors" Program
13.4.2	Enforce environmental legislation		All pollution complaints investigated within two working days for non-urgent events, and within four hours for urgent events, and action taken if required				Environmental complaints have been attended to within the target times. Main areas responded to have been air pollution (illegal burning); sediment and erosion control; hoarding; littering; abandoned articles (shopping trollies).
13.4.3	Provide efficient and effective development assessment and compliance service in a timely manner		Applications determined within a median time of 35 days; construction certificate applications determined within a median of 30 days and complying development certificates determined within a median time of 10 days				109 development applications were processed in the quarter, with a median time of 14 days. 31 construction certificate applications were processed with a median time of 23 days, and 6 complying development certificates were determined, with a median processing time of 21 days. Allowing for the additional statutory 15 day notification period, this equates to an actual assessment period by staff of 6 days.
13.4.4	Provide property information in a timely manner		Issue Section 149 Planning Certificates within a median processing time of four days and 1.5 days (where an urgency fee has been paid)				6 of the 39 Building Certificates issued by Council were issued in less than 2 days. Most of the applications received for Building Certificates are made by conveyancing firms and there can be delays in organising access to the property. Additional delays arise when clients are required to complete works prior to the Certificate being issued. Whilst Council can issue Certificates within two days when access is promptly provided, this measure is more of an indicator of the costs incurred by Council due to delays caused by clients. It should be noted that the fees for a Building Certificate are prescribed by the Environmental Planning and Assessment Act, therefore short of refusing applications where immediate access is not provided, such additional costs are carried by Council.
13.4.4	Provide property information in a timely manner		Issue Section 149(B) - (E) Building Certificates and other property information within a median processing time of four days
Objective 14 – Foster ideas and opportunities and encourage innovative solutions for the delivery of infrastructure
Strategy 14.1 - Design and construct new infrastructure assets as specified within the relevant Asset Management Plan to agreed levels of service
Ref		Task		Performance Indicator		Status		Progress Report
14.1.1		Construct the Southern Feeder Road		Complete design for Stage 1C - Huntley Road to Elsham Avenue				Grant submission lodged for South Orange Growth Corridor (Southern Feeder Road, Stage 2 - Huntley Road to Elsham Avenue).
				Further grant funding opportunities explored and submissions made
				Complete Stage 2
				Complete Stage 3
14.1.2		Develop Sewage Treatment Plant - Cadia effluent disinfection (Ultraviolet Treatment)		Investigation/design delivered by June 2016				Investigations into the end-use of treated effluent at the Cadia site are ongoing.
14.1.2				Construction delivered by June 2017
14.1.3		Continue Suma Park Dam safety upgrade works		Construction undertaken on time and on budget by October 2015				Main Concrete Arch Dam Concrete works within the stilling basin are complete. The working platform has been constructed to the upstream side of the spillway to facilitate the 1m spillway raising. The left and right walls have been constructed and the main slabs are in place.

Objective 14 – Foster ideas and opportunities and encourage innovative solutions for the delivery of infrastructure
Strategy 14.1 - Design and construct new infrastructure assets as specified within the relevant Asset Management Plan to agreed levels of service
Ref	Task	Performance Indicator	Status	Progress Report
14.1.4	Develop Orange to Central Tablelands Water Pipeline	Project undertaken in accordance with the project plan and funding conditions		Council has commenced investigation and design for the Central Tablelands Regional Water Security Project. This Project is funded under the Restart NSW Water Security for Regions Program to improve water access and security in the areas serviced by Orange City Council and Central Tablelands Water. The pipeline comprises a 57km potable water pipeline from Orange to Carcoar via Spring Hill, Millthorpe and Blayney including pump stations for bi-directional water transfers. Current investigations include survey of the proposed alignment, commencement of geological investigation and invitation for quotations for the Environmental Assessment.

Objective 14 – Foster ideas and opportunities and encourage innovative solutions for the delivery of infrastructure
Strategy 14.1 - Design and construct new infrastructure assets as specified within the relevant Asset Management Plan to agreed levels of service
Ref	Task	Performance Indicator	Status	Progress Report
14.1.5	Install de-chlorination system at Sewage Treatment Plant	System installed by June 2017		Work will commence on this project in 2016
14.1.6	Develop East Orange water supply reservoir	Pre-construction/land acquisition works undertaken by June 2016		These works will commence in quarter 4.
14.1.6	Develop East Orange water supply reservoir	Construction undertaken on time and within budget by June 2017		These works will commence in quarter 4.
14.1.7	Implement water mains extension/re-alignment program	Construction undertaken on time and within budget		Bunnings water main and Telopea Way/William Maker Drive water main extensions programmed.
14.1.8	Undertake managed aquifer recharge trial	Project delivered in accordance with the project plan and funding requirements		Works will commence on this project in 2016.
14.1.9	Upgrade of the Dissolved Air Flotation system at the Sewer Treatment Plant	Upgrade works complete by June 2016		These works were completed during the quarter.
14.1.10	Implement North Orange Sewer Strategy	Pre-construction/land acquisition works undertaken on time and within budget		Preliminary investigations underway.
14.1.11	Construct Redmond Place sewer pump station	Works undertaken on time and within budget		Work will commence on this project in 2016.
14.1.12	Icely Road Water Treatment Plant - solar panels installation	Solar panels installed by June 2018		Work will commence on this project in 2017.
14.1.13	Blackmans Swamp Creek Stormwater Harvesting Stage 2	Project delivered in accordance with the budget		Work will commence on this project in 2017.
14.1.14	Waratahs precinct stormwater system	Complete Stage 5 in accordance with the budget		These works will commence in quarter 4.
		Complete Stage 6 in accordance with the budget
		Complete Stage 7 in accordance with the budget
14.1.15	Construct Ridley Oval detention basin	Project delivered in accordance with the budget		This work will commence in 2017.
14.1.16	Construct Moulder Park stormwater system	Project delivered in accordance with the budget		This work will commence in 2017.
14.1.17	Deliver shared cycleway construction program as identified in the Bicycle Plan	Grant funded cycleway construction program completed within allocated budget. Projects include: - Southern Link Cycleway, from Gardiner Road to railway - Ploughmans Lane Cycleway, from Escort Way to Riawena Oval - Widen path through Matthews Park to cycleway by 1.3m		Design works progressing for cycleways. All reporting requirements met.
14.1.17		Compliance with grant conditions and monthly reporting requirements to Roads and Maritime Services
14.1.18	Deliver footpath construction program	Complete the Active Travel Plan		Consultants have been engaged to prepare Active Travel Plan.
14.1.18	Deliver footpath construction program	Complete the footpath construction program
Objective 14 – Foster ideas and opportunities and encourage innovative solutions for the delivery of infrastructure
Strategy 14.1 - Design and construct new infrastructure assets as specified within the relevant Asset Management Plan to agreed levels of service
Ref	Task	Performance Indicator	Status	Progress Report
14.1.19	Upgrade Council's road network in accordance with imposed development condition contributions and Voluntary Planning Agreement outcomes	Construction of new signalised intersection on Forest Road at base hospital and upgrading of road through to Bloomfield intersection		Work will commence on these projects in early 2016.
14.1.19		Upgrade of drainage culverts in Leeds Parade from the Northern Distributor Road		Work will commence on these projects in early 2016.
14.1.20	Increase capacity in East Orange Channel	Develop and issue design and construct tender for section of channel between Byng and McLachlan Streets		These works will commence in the next quarter.
14.1.20	Increase capacity in East Orange Channel	Complete construction of widening of channel between Byng and McLachlan Streets		These works will commence in the next quarter.

Objective 15 - Effectively and efficiently maintain and operate current infrastructure to agreed levels of service including any consideration of impacts of climate change
Strategy 15.1 - Maintain and renew traffic and transport infrastructure assets and services as specified within the Asset Management Plan at agreed levels of service
Ref	Task	Performance Indicator	Status	Progress Report
15.1.1	Deliver works program for road rehabilitation and re-seals as identified in the Transport Asset Management Plan	Annual reseal program completed within allocated budget		Programs developed and investigations/designs undertaken. Program to begin in mid-October.
		Annual road rehabilitation program completed within allocated budget
		Forest Road pavement upgrade
		Burrendong Way upgrade
		Northern Distributor Road upgrade
		Construction of link road - Waratahs
		Slip lane - Telopea Way
15.1.2	Deliver program of footpath upgrading works as identified in the Transport Asset Management Plan	Annual footpath rehabilitation program completed within allocation budget		Program development completed. Tenders for the concrete civil works conducted during the quarter.
15.1.2		Construction of pedestrian crossing lighting
15.1.3	Maintain Council's fleet of plant and equipment to ensure availability	Ensure 95% availability of Council plant at all times		A number of new mowers have been purchased ready for the mowing season. A new landfill compactor has been ordered. 95% availability of plant maintained during the quarter.
15.1.4	Provide and manage public car parking in the Orange Central Business District	Implement Parking Study deliverables including the implementation of car parking technology and review of time zones		Parking patrols carried out in accordance with the patrol schedule. Council has purchased software to assist in parking controls during the quarter.
15.1.4		Parking patrols carried out in accordance with patrol schedule and Council's adopted parking rules

Objective 15 - Effectively and efficiently maintain and operate current infrastructure to agreed levels of service including any consideration of impacts of climate change
Strategy 15.2 - Operate, maintain, renew and upgrade water, sewer and stormwater infrastructure assets and services as specified within the Asset Management Plans at agreed levels of service
Ref	Task	Performance Indicator	Status	Progress Report
15.2.1	Provide safe drinking and re-use water	Monitor and report on water quality in accordance with regulatory requirements and report to the State Government annually in October		Drinking and re-use water was provided to customers in accordance with quality standards, including monitoring and reporting. The Drinking Water Management System is being implemented and investigation into treated effluent re-use quality requirements continues.
15.2.1	Provide safe drinking and re-use water	Review and update Risk Assessment for Council's Drinking Water Management System by June annually
15.2.2	Conduct routine operation and maintenance of water and sewerage infrastructure	Conduct annual monitoring and reporting according to the requirements for inclusion in NSW Water Supply and Sewerage Performance Monitoring Report by September annually		Levels of Service for all water and sewer operational and maintenance functions of Council achieved
15.2.2		Maintain water and sewer infrastructure in accordance with the statutory requirements and levels of service identified in Water and Sewer Asset Management Plans
15.2.3	Review and update Council's Drought Management Plan	Review and update Council's Drought Management Plan in accordance with NSW Office of Water Best Practice Criteria by June 2016		This review will coincide with the work being undertaken on the Integrated Water Cycle Management Strategy.
15.2.4	Sewage Treatment Plant - Primary Tank Number 2 coating	Project delivered on time and on budget by April 2016		Preliminary investigations underway in order to develop specification for works.
15.2.5	Deliver sewer mains upgrade program	Identified sewer mains upgrades completed by June annually		Preliminary investigative work underway.
15.2.6	Deliver sewer mains relining program	Annual sewer mains relining program delivered by June annually		Tender called for all relining work associated with 2015/16 annual program
15.2.7	Implement pressure management/leak reduction program	Establish District Metering Areas in order to monitor/measure water losses from network every two years		Water Loss Management Plan to be developed according to Centroc Water Loss Management Toolkit.
15.2.8	Deliver water services renewals program	Annual water services renewals program delivered by June annually		Annual program of water service renewals currently being delivered.
15.2.9	Deliver water meter replacement program	Annual water meter replacement program delivered by June annually		Annual water meter replacement program currently being delivered.
15.2.10	Deliver water mains renewals program	Annual water mains renewal program delivered by June annually		Water mains renewal program developed and design underway.
15.2.11	Investigate Gosling Creek Dam upgrade works	Preliminary investigations completed by June 2016		Work will commence on this project in 2016.
15.2.12	Investigate Lake Canobolas Dam upgrade works	Preliminary investigations completed by June 2016		Work will commence on this project in 2016.
15.2.13	Sewage Treatment Plant - Dissolved Air Flotation Scraper upgrade	Project delivered on time and on budget by June 2017		Work will commence on this project in 2016.
15.2.14	Undertake rehabilitation works on the Robertson Park Stormwater Channel	Tenders issued for rehabilitation activities by September 2015		Contract let to undertake this work following tender process. Contractor engaged and due to complete scope of work as per tender by end of December 15.
15.2.14		Works completed in accordance with the budget
15.2.15	Undertake ongoing condition assessment on Council's stormwater network	Assessments undertaken on 2% of network per annum and updated in the Asset Management Plan		Planning undertaken to establish process for assessments.
15.2.16	Upgrade water pressure - Lone Pine Avenue	Project delivered in accordance with budget		This task will be incorporated into Orange to Blayney and Carcoar Pipeline Project
15.2.17	Deliver Sewage Treatment Plan - Aeration upgrade	Investigation and design complete by June 2018		This work will commence in 2017.
15.2.17	Deliver Sewage Treatment Plan - Aeration upgrade	Construction works delivered by June 2019		This work will commence in 2017.
15.2.18	Deliver the Lake Rowlands upgrade project	Project delivered in accordance with budget		Forms part of the Regional Water Security Project, which is subject to a review by Centroc. The specific project will be determined by the review, with no actual expenditure projected until year 3 of the Delivery/Operational Plan.
15.2.19	Leeds Parade water main augmentation system finalised	Project delivered in accordance with budget		This work will commence in 2016.
15.2.20	Southern suburb water main augmentation finalised	Project delivered in accordance with budget		The Shiralee Urban Release Area includes the design and construction of water and sewer infrastructure to service development of the area. This includes water mains, gravity sewer mains, rising sewer mains and two sewerage pump stations. Contract for works awarded and works continued during the quarter.
15.2.21	Southern suburb sewerage system augmentation	Project delivered in accordance with budget		Contract for works awarded and works continued during the quarter.

Objective 15 - Effectively and efficiently maintain and operate current infrastructure to agreed levels of service including any consideration of impacts of climate change
Strategy 15.3 - Maintain and renew waste recovery infrastructure assets and services as specified within the Asset Management Plan at agreed levels of service
Ref	Task	Performance Indicator	Status	Progress Report
15.3.1	Manage Ophir Road and Euchareena Road Resource Recovery Centres in accordance with Landfill Environmental Management Plans and Licenses	Reporting to the Office of Environment and Heritage and Environmental Protection Authority undertaken annually as required		Both facilities operated during the quarter in accordance with Licences and Landfill Environmental Management Plans. The Operational Environmental Management Plan reviewed and updated in September 2015.
		Material Recovery Facility buyback finalised
		Divert greater than 50% of the waste stream from landfill. Annual reporting by June
		Undertake maintenance works at the Ophir Road Resource Recovery Centre including site rehabilitation, re-seal of the entry road and car parking area
		Construction of new landfill cell at Euchareena Road facility

General Rates	Ordinary Rates YTD 1st Quarter
	2014/2015	2015/2016
	$	$
Balance Outstanding	527,853.27	177,096.72


Sewer Charges	Sewer Charges YTD 1st Quarter
	2014/2015	2015/2016
	$	$
Balance Outstanding	453,370.84	430,445.69


Water Charges	Water Charges YTD 1st Quarter
	2014/2015	2015/2016
	$	$
Balance Outstanding	1,083,626.28	1,160,267.92

Garbage and Recycling Charges	Garbage Charges YTD 1st Quarter
	2014/2015	2015/2016
	$	$
Balance Outstanding	21,010.50	-40,347.11

Program	Adopted Budget	Actual/Committed	Remaining balance
General Donations	108,305	108,305*	Nil
Major Promotions	30,900	29,519	1,381
Sports Participant	13,900	5,450	8,450
Sports Facility	50,000	50,000	Nil

No	Applicant	Amount Sought	Policy Position	Purpose	Comment	Recommendation	To be advertised
A.1	Cancer Patients Foundation & Look Good Feel Better	$3,000	Annual Allocation- Considered annually – Up to $3,000	To fund 3 workshops at the Orange Base Hospital	Budget fully expended	Nil	Yes
A.2	Rotary Club of Orange Inc.	$400	General Request – Miscellaneous up to $500	Waiver of Busking Fees during the Banjo Paterson Poetry Festival. Rotary has estimated approximately 20 buskers will participate	Budget fully expended, and Council has already provided support this financial year of $1,000 to Rotary Club of Orange Inc. for the Banjo Paterson family Fun Day	Nil	No
A.3	Orange Culture Hub Inc.	$541.87	General Request – Miscellaneous up to $500	To fund the shortfall relating to a 12 month public liability insurance policy	Budget fully expended	Nil	Yes