ORANGE CITY COUNCIL
Sport and Recreation Policy Committee
Agenda
6 October 2015
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Sport and Recreation Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 6 October 2015.
Garry Styles
General Manager
For apologies please contact Michelle Catlin on 6393 8246.
Sport and Recreation Policy Committee 6 October 2015
Agenda
1.1 Apologies and Leave of Absence
2.1 Record of the Australia Day Community Committee Meeting - 9 September 2015
3.2 BikeFest - Bike Week Event
3.4 Mariners and Jets in Orange
Sport and Recreation Policy Committee 6 October 2015
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
Recommendation It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Sport and Recreation Policy Committee at this meeting. |
TRIM REFERENCE: 2015/2471
AUTHOR: Aaron Jones, Manager Financial Services
EXECUTIVE Summary
The Australia Day Community Committee met on 9 September 2015. As there was not a quorum, the record of the meeting is provided to the Sport and Recreation Policy Committee for information.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “10.2 Our Economy – Facilitate and support the attraction and development of events, festivals, venues and activities for residents and visitors, ensuring access and participation for older people”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That, as there was no quorum, Council note the recommendations made by the Australia Day Community Committee at its meeting held on 9 September 2015. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Australia Day Community Committee held on 9 September 2015
2 ADC Task List - Australia Day 2016, D15/32663⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Australia Day Community Committee
HELD IN Councillor's Workroom, Civic Centre, Byng Street, Orange
ON 9 September 2015
COMMENCING AT 5.30pm
1 Introduction
Attendance
Mrs Helen Corby (Chairperson), Mrs Shirley Doherty, Mr Alan Goodacre, Ms Ann Hailes, Ms Lisa McClean
1.1 Apologies and Leave of Absence
RECOMMENDATION Mrs S Doherty/Mr A Goodacre That the apologies be accepted from Cr R Kidd, Mr Geoff Bargwanna and Manager Tourism for the Australia Day Community Committee meeting on 9 September 2015. |
As there was not a quorum, the members present decided to discuss the agenda item and refer the following record of the meeting for recommendation at the next Australia Day Community Committee meeting to be held on 14 October 2015.
1.2 Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
3 General Reports
The Meeting Closed at 7:15pm
Sport and Recreation Policy Committee 6 October 2015
2.1 Record of the Australia Day Community Committee Meeting - 9 September 2015
Attachment 1 ADC Task List - Australia Day 2016
Australia Day - Detailed Task List D15/32663
Task List
Area |
Task |
Action |
Who |
Cost |
When |
Done |
|||
BREAKFAST First breakfast held in Cook Park on Australia Day 1989
Diary Dates: 9 September 14 Oct 11 Nov 9 Dec 13 Jan 20 Jan?
|
Determine quantities and prices |
Breakfasts $8 each |
Helen Corby |
$8 |
August |
|
|||
Liaise with Woolworths regarding the supply of sausages and buns – pick up via Lions Club 6.30 am back dock on AD Collect 10 cartons soft drink Alan to organise pick up by Lions |
Contact Tony Downing (Manager) Order No: 83774 |
Helen Corby Peter Chillcott & Phil Baker to pick up goods |
|
August |
|
||||
Liaise with Canobolas Eggs regarding supply of eggs 1600? |
Order No:83780 Delivered to 17 Kenna St on |
Russell Turner |
|
Jan |
|
||||
Liaise with Canobolas Lions Club regarding cooking the breakfast Eggs delivered to Allan Goodacre |
Lions - |
Allan Goodacre Russell Turner |
|
Sept |
|
||||
Determine date for team to prepare cutlery packs |
20 January 2016 |
Allan Goodacre |
|
Sept |
|
||||
Collect supplies from Barrett’s and Wraprite |
Order No: (Barrett’s) 83781 |
Allan Goodacre |
|
Jan |
|
||||
Determine quantities of plates and cutlery – order more if necessary |
Purchase from Wraprite Biodegradable plates & cutlery |
Allan Goodacre Glenn Mickle |
|
Jan |
|
||||
Order milk, juice and water (1,200 units
sale or return basis) |
Contact Bruce Lorimer (Milk Express) |
Helen Corby |
|
Nov |
|
||||
CWA – serve Juice and apples and morning tea for new citizens |
Contact Debra Marr Order # 83784 |
Helen Corby |
|
Oct |
|
||||
Volunteers for breakfast |
Write to service clubs: Canobolas Lions Orange Rotary Orange Daybreak Rotary Evening View Club |
Committee |
|
Sept |
|
||||
Request Float from Orange City Council – Aaron Jones |
Make sure there are lots of $1 & $2 coins |
Helen Corby |
|
Dec |
|
||||
Order lunch for Team on Australia Day |
Order lunch from Scott Turner Order # 83810 |
Helen Corby |
|
Jan |
|
||||
Book Council’s marquees and kiosk
|
Two 6mx3m and one 3mx3m marquees plus mobile kiosk for ride ticket sellers |
Glenn Mickle |
nil |
October |
Done |
||||
First Choice C/U Marquee – |
Contact Narelle Carr –Assist Mgr
Pick up marquee Friday 22/1/2015 |
Helen Corby Allan Good acre to pick marquee and banner |
nil |
Sept |
|
||||
First Choice sponsorship |
$500 donation for Biodegradable Cutlery |
Helen Corby |
|
Sept |
|
||||
Banners in Summer Street |
Book the banners for January (Council) |
Glenn Mickle |
|
Sept |
Done |
||||
Flowers for new citizens |
Contact Sue Hatcher |
Helen Corby |
|
Jan |
|
||||
Milk van roster Morning Tea for New Citizens |
Contact Zonta – Debbie Carroll Set up behind AD Committee tent |
Helen Corby |
|
|
|
||||
Stalls
|
Send out letters and application forms |
Increase price to $30 |
Lisa Syme |
$30 |
Aug/Sept |
|
|||
Collate application forms and check insurance |
|
Lisa Syme |
|
|
|
||||
Organise placement of stalls and advise stallholders |
|
Lisa Syme |
|
Jan |
|
||||
Place sticks in Cook Park indicating stall numbers |
|
Lisa/Brian |
|
Jan 25 |
|
||||
Entertainment |
Send letters inviting performers to the event |
Canobolas Pipe Band 8.30 to 9.00am |
Glenn Mickle/ Helen Corby |
|
Sept |
|
|||
|
Chris Wright - contact |
City of Orange Bass Band 12.30 to close (1.30pm) Chris Wright – contact for band |
|
|
|
|
|||
|
Orange Male Choir |
Orange Male Choir (Melanie Meers) Sing both versus of the National Anthem |
Helen Corby |
|
9/13 |
|
|||
|
|
|
|
|
|
||||
Organise APRA licence |
Apply online |
Glenn Mickle/Helen |
|
Sept |
|
||||
Organise and book audio |
Contact Centrestate Sound Alan
Brown |
Helen Corby |
|
Sept |
|
||||
Coordinate amusement rides Kim Evans –
MS K Birmingham - Order # 83842 |
Advise no slides |
Helen Corby |
|
Sept |
|
||||
Confirmed 25% commission No hot food. No trimming trees! |
|
|
|
|
|||||
Contact 3rd Orange Scout Group re raising the flag |
Ben Williamson |
Glenn Mickle/Helen |
|
Sept |
|
||||
Contact 2nd Orange Scout Group re raising the flag |
Bob Hoye |
Glenn Mickle/Helen |
|
Sept |
|
||||
Car display
|
Southern Cross Cruisers - |
Allan Goodacre |
|
|
|||||
Australian Sporting Car Club |
Allan Goodacre |
|
|
||||||
Gnoo Blas |
|
|
|
||||||
BOC Gas |
Contact BOC Order # 83783 |
Allan Goodacre |
|
Sept |
|
||||
Colour City Dance Works
|
Contact Bridget Flakelar
|
Helen Corby |
|
|
|
||||
|
|
|
|
|
|
||||
Program
|
Contact Aboriginal Lands Council re Welcome to Country- Michael Newman |
OLALC |
Glenn Mickle/Helen |
$200 |
Oct |
|
|||
Determine schedule |
|
Helen Corby |
|
Dec |
|
||||
Organise for schedule to be printed in CWD |
Annie to organise |
Ann Hailes |
|
Dec |
|
||||
Determine MC |
Bruce Whitmill? |
Team |
|
Nov |
|
||||
Print program |
Quotes from OCC and others
|
Glenn Mickle |
|
|
|
||||
Ascertain quantities of merchandise available |
Advise Glenn of any supplies needed (including plates, etc) |
Annie Hailes and |
|
Oct |
|
||||
Order merchandise, if necessary Organise big sign to promote raffle selling point |
Tattoos - yes Hand wavers - check Balloons from Wraprite |
Ann |
|
Nov |
|
||||
Painting in the Park – Daybreak Rotary Club – Bruce Smith Director
15 – 20 Wooden trestle tables |
Liaise with Yvonne Davis |
Helen Corby |
|
Jan |
|
||||
Organise/update certificates |
Glenn Mickle |
|
Jan |
|
|||||
Organise tables to be delivered on Friday prior to AD |
Russell Turner David Williams |
|
Jan |
|
|||||
Student Art Comp
|
Prepare application forms |
|
Glenn Mickle Helen |
|
Sept |
Done |
|||
Send information on Student Art Competition to schools |
|
Glenn Mickle |
|
Oct |
|
||||
Determine and invite judges of Student Art Competition Judging on Monday 11 January 10am? |
Lisa Loader, Gallery Director Brenda Gray |
Helen Corby/ Lisa Syme |
|
Dec |
|
||||
Organise certificates to be presented to winners |
Update and print certificates |
Helen Corby/Glenn |
|
Dec |
|
||||
Source prizes for winners of Student Art Competition |
CWD sponsoring competition |
Ann Hailes |
|
|
|
||||
Organise for winning works to be transported to Guildry in Cook Park |
Friday 23 January 2015 - Contact Graham Morcom and Lyn Gough |
Helen Corby |
|
|
|
||||
Organise return of artworks |
|
Gallery staff |
|
|
|
||||
Prizes – Letter to Odeon 5 requesting 8 vouchers as prizes |
Prize – buy one get one free – collected by Helen |
Helen Corby |
|
Sept |
|
||||
Sign for display |
Prizes donated by Odeon 5 Cinemas |
Glenn Mickle |
|
|
|
||||
Colouring Competition
|
Certificates for prize winners 20 |
|
Glenn Mickle |
|
|
|
|||
Prizes |
Amusement ride tickets |
Helen Corby |
|
|
|
||||
Publicity, publication and display |
Central Western Daily |
Annie Hailes |
|
|
|
||||
Art Show |
Liaise with Orange Art Society regarding display |
Contact? |
Helen Corby |
|
Sept |
|
|||
Liaise with Park staff re use of Fernery for display |
Neil Skinner to organise the display |
Art Society |
|
|
|
||||
Ambassador Program
|
Register with NSW Australia Day Committee re preferences |
Ambassador: |
Glenn Mickle |
|
Aug |
|
|||
Book accommodation – Duntryleague (6362 3466) room 7 |
Payment and reservation details Order # 83782 |
Lisa |
|
Sept |
|
||||
Collect Ambassador from airport and provide transportation |
|
Helen Corby |
|
|
|
||||
Organise/determine dinner event for Ambassador - |
Budget $36 |
Helen Corby/Shirley Doherty |
|
Aug/Sept |
|
||||
Gift for Ambassador |
Organise gift basket from OVIC
|
Glenn Mickle |
|
Jan |
|
||||
Australia Day Awards: · Citizen · Youth · Event · Group
|
Update and print Citizenship Award application forms |
|
Glenn /Helen |
|
August |
Done |
|||
Distribute Nomination forms |
Forms at Council, CWD |
Team |
|
Sept |
|
||||
Organise media coverage of Citizenship Awards |
Articles in media requesting nominations (Nick) |
Nick Redmond/Annie |
|
Dec |
|
||||
Register on-line for Citizen Award program |
Follow up with Australia Day Committee |
Glenn /Helen |
|
|
|
||||
Nominee Resume’s |
Summarised for presentation ceremony |
Glenn Mickle |
|
Jan |
|
||||
Liaise with Australia Day Council for certificates and frames |
Follow up with Australia Day Committee |
Glenn Mickle/ Helen |
|
Dec |
|
||||
Organise for trophies to be engraved with winners’ names |
Rick’s Engraving Order: 83809 |
Helen Corby |
|
Jan |
|
||||
Print names on certificates |
|
Glenn Mickle |
|
Jan |
|
||||
Citizenship Ceremony Between 10.15am to 10.45am
|
Morning Tea following ceremony OCC Event Officer to assist, issue invitations to Mayor, Councillors & wives Zonta representative, Committee members NEW sponsor Kennard Hire – include in program |
Contact CWA for tea, coffee, lamingtons – scones jam & cream Set up are behind AD marquee- suggested they assemble before ceremony
6M X 3M marquee from KENNARDS HIRE |
Committee
Allan Goodacre |
|
Sept |
|
|||
Cook Park set up for day |
Lectern, tables, chairs, banners |
Helen |
|
Jan |
|
||||
Liaise with Council staff |
Lyn Gough Graham Morcom |
|
|
Oct and Jan |
|
||||
? people allocated for AD 2016 |
|
|
|
|
|
||||
Apple Rolling Comp 9am – 11am
Organiser: Shirley Doherty Entry: $2 for 5 rolls
|
Source apples |
Take required number from supplies |
Allan Goodacre |
|
|
|
|||
Confirm rules |
As in previous years |
Bruce Whitmill |
|
|
|
||||
Mark out area and ascertain site |
Increase area to make competition more challenging |
Allan and Geoff |
|
|
|
||||
Organise supervisors of event |
Shirley Doherty & others |
Shirley Doherty |
|
|
|
||||
Signage – Shirley has signs |
Produce large laminated sign |
Glenn Mickle |
|
|
|
||||
Prizes |
10 prizes |
Geoff Bargwanna |
|
|
|
||||
|
Paint for grass, 10 star posts, driver, plus plate caps, barricades |
Marked out day before Aust. Day Get supplies from Graham Morcom |
Dianne, Brian, Allan |
|
Jan |
|
|||
Raffle
|
Source Raffle prizes, write to donors Geoff
Bargwanna |
John Woodhouse (1 case of wine) |
Anne Hailes |
|
Sept |
|
|||
|
|
|
Sept |
|
|||||
Kelly’s Hotel $50 voucher |
Helen Corby |
|
Sept |
|
|||||
Myer |
Helen Corby |
|
Sept |
|
|||||
Nextra Orange, Paul Blunden |
Helen |
|
Sept |
|
|||||
Pete’s Car Wash - vouchers |
Russell Turner |
|
Sept |
|
|||||
Mitre 10 - Nathan Valentic |
Geoff Bargwanna |
|
Sept |
|
|||||
Green Gate Newsagency Lotto Pack Stephen Parker |
Geoff Bargwanna |
|
Sept |
|
|||||
|
Blowes – 2 prizes 2 x $25 vouchers Contact - Aaron |
Helen Corby |
|
Sept |
|
||||
|
Auto Barn |
Geoff Bargwanna |
|
Sept |
|
||||
Organise tickets |
10 books of tickets - $1 per ticket |
Helen Corby |
|
|
|
||||
Determine point of sale for tickets Tickets to be sold on the day |
A separate table is to be set up near the catering van for raffle sales |
Team |
|
|
|
||||
Organise publicity |
|
Ann Hailes |
|
|
|
||||
Risk Assessment
|
Prepare event manual |
|
Glenn Mickle |
|
|
|
|||
Meet with stallholders and participants re risk assessment |
|
Helen Corby |
|
|
|
||||
Book St John’s Ambulance |
Event ID for 2016 booking: 27004 Order No 83776 |
Glenn Mickle |
|
Nov |
|
||||
Nominated Beneficiary |
Quota International Orange Inc |
Lyn Haynes
|
Helen Corby |
|
|
|
|||
Promotion |
Update facebook Webpages |
Link with Council |
Glenn Mickle |
|
|
|
|||
TRIM REFERENCE: 2015/2469
AUTHOR: Nigel Hobden, Manager City Presentation
EXECUTIVE Summary
This report recommends that Council adopts the Wade Park Master Plan following the community consultation process.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “5.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities”.
Financial Implications
The works identified in the Master Plan will be prioritised and considered in future Delivery/Operational plans. Council will also seek external grant funding to assist with the implementation of some elements of the Master Plan.
Policy and Governance Implications
Nil
That Council adopts the Wade Park Master Plan including the amendments from the community consultation conducted in 2015. |
further considerations
The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:
Service Delivery |
Future development to Wade Park will enhance the sporting and spectator attributes which have both an economic and tourism appeal. |
Image and Reputation |
Wade Park is considered to be one of the premier sporting arenas in regional NSW, to remain at this sophisticated level continued enhancement of player and spectator facilities is required. |
Stakeholders |
Ensuring that stakeholders have been consulted and value added to the Master Plan process has been a principle objective of the planning process. |
Projects |
The redevelopment of Wade Park will be a significant project that will require budget allocation and significant project management. It is currently an unfunded project. |
SUPPORTING INFORMATION
Council engaged the services of Ross Planning to develop a Master Plan for Wade Park in consultation with user groups and the wider community. In January 2012 Council received a draft Master Plan and due to preliminary discussions and investigations on possible sites for the establishment of a rectangular sporting complex, further consideration of the draft Master Plan was placed ‘on hold’.
During 2014/2015 Council re-engaged with user groups with the assistance of Ross Planning to review the draft Master Plan, amend and update as necessary. Following this review Council resolved to place the draft Wade Park Master Plan on public exhibition on the 15 July 2015:
RESOLVED - 15/269 Cr J Hamling/Cr J Davis
1 That Council note the recommendations from the User Group consultation.
2 That the Draft Wade Park Master Plan – May 2012 be updated to reflect the User Group recommendations.
3 That the updated Wade Park Master Plan be placed on public exhibition for 28 days.
At the conclusion of the exhibition period Council received one submission from the Orange Table Tennis Association requesting consideration that the proposed cricket centre of excellence have the capacity to host their sport. A minimum floor area of 480 square metres would be required to host eight tables (current arrangements at Canobolas Rural Technology High School) plus 20 square metres of storage space for housing tables and equipment when not in use. The submission is attached for information.
During consultation with the Wade Park user groups the executive of Orange (Newstead) Bowling Club discussed the opportunity of developing bowling greens and associated facilities at Wade Park. The Club Chairman was advised of the opportunity to respond to the exhibition of the draft Wade Park Master Plan with the Club’s (Newstead) proposal. The Club was also advised that due to ‘the size of the required facility, the increased demand for parking this will generate and other demands for the site Council seeks to discuss other potential sites for the new facility.’ A submission was not received from Orange (Newstead) Bowling Club.
As reported to the Services Policy Committee meeting of 7 July 2015 during the consultation period Council has been in negotiations with Cricket NSW with regard to the development of regional cricket centre of excellence. This facility consists of a multipurpose indoor facility with the emphasis on being a centre for excellence for cricket training and sports development with the capacity to cater for other sporting interests. A development model has been presented by Cricket NSW for the facility with the inclusion of office space. Dependant on available funding the proposal has a number of variations to cater for Wade Park’s sporting and spectator needs.
The establishment of a ‘cricket centre for excellence and multipurpose facility’ is consistent with the draft Wade Park Master Plan prepared by Ross Planning.
1 Draft Wade Park Master Plan Report REV 2 May 2012, D14/10004⇩
2 Submission - Wade Park Master Plan Sport Centre of Excellence - Orange Table Tennis Association, IC15/11340⇩
3 Wade Park Options Paper - February 2015, IC15/1788⇩
Sport and Recreation Policy Committee 6 October 2015
3.1 Wade Park Master Plan
Attachment 1 Draft Wade Park Master Plan Report REV 2 May 2012
Sport and Recreation Policy Committee 6 October 2015
3.1 Wade Park Master Plan
Attachment 2 Submission - Wade Park Master Plan Sport Centre of Excellence - Orange Table Tennis Association
3.1 Wade Park Master Plan
Attachment 3 Wade Park Options Paper - February 2015
TRIM REFERENCE: 2015/2499
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
This report provides Council with the outcome of the Bike Week Event – Bike Fest – conducted at the Velodrome on 13 September 2015.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “6.4 Our Community – Encourage partnerships with community groups, government agencies and the business sector for the achievement of improved healthy life style choices for the community”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That the information contained in the report on the Bikefest - Bike Week Event be acknowledged. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
The Bike Week sub-group of the Bicycling Community Working Party, Stephen Nugent, Jane Arnott, Allison Rodgers and Council staff developed a program for the Celebration of the Cycle event at the Moulder Park Velodrome on Sunday, 13 September 2015.
The event was supported by the bicycling clubs, bike stores, rotary, girl guides and Bissy Café.
The event was conducted between 10am and 2pm and included:
· Penny Farthing display
· Yoga for cyclists
· Cycle skills
· Mass Ride on Velodrome
· Track racing
· Human powered vehicle display
· Police vs community Bike Soccer Game
· Timed event – fast lap on a reasonably priced bike where participants each used the same bike. There were four categories, boy’s and girl’s junior event and men’s and women’s open event.
The day was well attended with positive media coverage and will be built on in future years.
1 Media Article - Activities for 2015 Bike Week - CWD - 9 September 2015, D15/34884⇩
2 Media Article - Activities for 2015 Bike Week - CWD - 14 September 2015, D15/36060⇩
Sport and Recreation Policy Committee 6 October 2015
3.2 BikeFest - Bike Week Event
Attachment 1 Media Article - Activities for 2015 Bike Week - CWD - 9 September 2015
3.2 BikeFest - Bike Week Event
Attachment 2 Media Article - Activities for 2015 Bike Week - CWD - 14 September 2015
TRIM REFERENCE: 2015/2512
AUTHOR: Ben Keegan, Sport and Recreation Coordinator
EXECUTIVE Summary
This report provides Council with an update on the maintenance for Adventure Playground.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “5.2 Our Community – Maintain and renew recreational spaces and infrastructure assets as specified within the Asset Management Plan at agreed levels of service to optimise community use”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That the information provided in the report on maintenance of the Adventure Playground be acknowledged. |
further considerations
The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:
Image and Reputation |
The Orange Adventure Playground is a showpiece playground and its maintenance and appearance is a priority for Council. |
Health and Safety |
Any playground will have inherent risks to users however it is considered that there are no health and safety risks that stem from maintenance issues. |
SUPPORTING INFORMATION
A number of concerns were raised at the Council meeting of 15 August 2015 relating to the Adventure Playground.
1 Condition of the playground, its equipment and potential safety issues
Council conducts a monthly inspection of its playgrounds from which works and repairs are noted and conducted. However given the matters raised last night an inspection has been completed by the Manager City Presentation. That inspection showed:
· The structure appears to be sound with wear and tear evident now that it is over 12 years old
· A number of areas that require maintenance were identified in the northern section of the playground. These relate mainly to split timber and some missing palings. A hose pipe covering to a chain climber requires replacement with potential pinch points occurring due to splits and tears. These items will be replaced and repaired over the coming week. Whilst obviously requiring attention none register highly on a risk assessment, been mainly from general wear and tear.
· Overall the major components like swing pivots, swing seats, climbing equipment, bridges etc are in good order and well serviced.
2 Bins/rubbish management and cleaning of shelters and BBQ plates
· Two bins per shelter have been placed out; previously it was one bin per shelter. Their use will be monitored on Mondays and additional bins will be placed out if necessary.
· Additional signs requesting patrons to please clean the barbecue areas after use were installed on 23 September 2015.
Works
Council’s Building Maintenance Supervisor, Carpenter and Manager City Presentation inspected the site on Monday 21 September to implement a program of works to undertaken immediate repairs to timber work as identified during the visual inspection by the Manager City Presentation. Progress is currently being made in the repair and or replacement of worn timber components, for example balance beam platforms, deck surfaces, handrails and seats.
Minor maintenance activities recently undertaken to improve the presentation include the replacement of playground softfall that has spilt out of the playground back within the structure and the cleaning of autumn leaf fall debris that has accumulated in seating areas.
Future repairs will include the replacement of timber platforms/decks as the timber surfaces are weathering and showing signs of general wear. These works will be undertaken as part of the playgrounds maintenance program and will commence in November with timbers being replaced.
There are no foreseeable capital expenditure items either in the form of renewal or upgrades required within the next two years. However a number of items will be monitored eg the Liberty Accessibility Swing accessible surface for further wear and tear. This rubber wet pour surface is delaminating, with the brown rubber surface lifting away from the underlying black rubber. At present this does not pose a hazard to use.
Other works to be undertaken will be the replacement of the three tractor tyres in the junior section of the playground as these are showing signs of splitting and present possible pinch points. The tyres will need to be excavated and replaced when sourced from tyre repair businesses.
The playground is re-oiled on a biannual basis and is scheduled to be undertaken by the City Presentation team in early 2016.
TRIM REFERENCE: 2015/2496
AUTHOR: Ben Keegan, Sport and Recreation Coordinator
EXECUTIVE Summary
This report provides a summary of activities and events of the Central Coast Mariners v Newcastle Jets A-League match at Wade Park on Sunday 20 September 2015.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “6.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That the information contained within the report on the Central Coast Mariners and Newcastle Jets A-League match held in Orange be noted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
During the week ending 20 September 2015 Orange hosted the Central Coast Mariners and the Newcastle Jets A-League football teams. The week’s events culminated in a football game on Sunday 20 September between the two teams at Wade Park. A crowd of 2145 spectators attended the match which has a 1 – nil score in favour of the Jets. Within one hour of the match kick-off a heavy down pour struck Orange; however by match kick-off the reports from team officials were that the ground was perfect for match conditions. This rain event is known to have deterred spectator groups such as families with young children and therefore an impact on the spectator numbers attending resulted.
During the week preceding the Sunday match football clinics were conducted at Sir Jack Brabham Park and at Waratah Sports Ground. With 80 and 120 (respectively) youth participating in these clinics. A Coach the Coach clinic was also undertaken at Waratah Sports Ground with a considerable number of coaches attending this activity. School clinics were also conducted across the region in the lead up week.
The Mariners participated in a ‘warm up game’ against the Western Mariners in the evening of Thursday 17 September at Wade Park in front of a crowd of some 500 spectators.
The lasting legacy for the youth, football coaches and spectators of hosting A-League teams in the region has many intangible benefits on a social, personal and sports development aspect.
It should be noted that the Central West Rugby grand final match was played on Saturday 19 September at Endeavour Oval where a crowd of 2500 attended. Other factors influencing the spectator numbers for the A-League match were that the game was played on the first weekend of the NSW School Holidays and that confirmation of Wade Park hosting the game was received only 4-5 weeks prior and therefore promotional and sponsorship opportunities were limited.
Football, whilst played by over 2000 individuals in Orange, is continuing to develop a profile at the national competition standard (A-League) in regional NSW. A team affiliated supporter based continues to be gathered by A-League Clubs in regional areas and the continued support of Council in hosting elite football sporting events is a key element to this continued market growth.
In summary, the event cost Orange City Council in the order of $34,000, with $25,000 of that funding going direct to the Central Coast Mariners. In addition to the direct payment to the Mariners, security, promotional and staff costs (ground preparation) were incurred. With ticket sales $14,545 being receipted, the net cost to Council for hosting this event was $19,455. As previously mentioned, for past elite sporting events Council has gained market sponsorship which has assisted to ‘off set’ the costs of hosting sporting events. However on this occasion, with the short lead time, it was determined that adequate sponsorship value could not be gained to provide the sponsor with enough significant exposure to warrant engaging with a sponsor.
The intangible benefits across the broader community of hosting elite sports events/persons and the exposure that this provides to Orange, the Orange Region, Food and Wine etc, to area of origin supporter base should not go unrecognised for capacity building and assisting with future bids to host like events in the future. Orange continues to establish a recognisable market place amongst the sporting community for hosting quality events on well prepared playing fields.