ORANGE CITY COUNCIL
Services Policy Committee
Agenda
1 September 2015
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Services Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 1 September 2015.
Garry Styles
General Manager
For apologies please contact Michelle Catlin on 6393 8246.
Services Policy Committee 1 September 2015
1.1 Apologies and Leave of Absence
2.1 Notes of the NAIDOC Week Community Committee Meetings - 24 July 2015 and 14 August 2015
2.2 Minutes of the Bicycling Community Committee - 3 August 2015
2.3 Minutes of the Ageing and Access Community Committee - 6 August 2015
2.4 Minutes of the Community Safety and Crime Prevention Committee - 10 August 2015
2.5 Minutes of the Orange Health Liaison Committee - 20 July 2015
2.6 Minutes of the Orange Regional Museum Committee - 7 August 2015
3.1 Mt Canobolas MTB Trail Centre
Services Policy Committee 1 September 2015
1.1 Apologies and Leave of Absence
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
Recommendation It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting.
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TRIM REFERENCE: 2015/2174
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The NAIDOC Week Community Committee met on 24 July 2015. As there was no quorum the record of the meeting is provided to the Services Policy Committee for information.
The NAIDOC Week Community Committee met again on 14 August 2015 and the recommendations from the Committee are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “9.1 Our Community – Undertake community engagement, identify changing community aspirations, undertaken planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability”.
Financial Implications
Nil
Policy and Governance Implications
Nil
1 That, as there was not a quorum, Council note the notes of the NAIDOC Week Community Committee meeting held on 24 July 2015. 2 That the recommendations made by the NAIDOC Week Community Committee at its meeting held on 14 August 2015 be adopted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the NAIDOC Week Community Committee held on 24 July 2015
2 NAIDO 14 August 2015 Minutes, 2015/2171⇩
ORANGE CITY COUNCIL
MINUTES OF THE
NAIDOC Week Community Committee
HELD IN HACC Centre Conference Room, 286 Lords Place Orange
ON 24 July 2015
COMMENCING AT 10.00am
1 Introduction
Attendance
Mr Gerald Power (Chairperson), Mr Corey McLean, Community Development Officer, Community Development and Support Coordinator, Aboriginal HACC Development Officer, Aboriginal Community Engagement Officer
Guest: Mr Adam Gooloogong
1.1 Apologies and Leave of Absence
RECOMMENDATION Mr G Power/Mr C McLean That the apologies be accepted from Cr N Jones, Mr Ronnie Leonard and Ms Annette Uata for the NAIDOC Week Community Committee meeting on 24 July 2015. |
As there was not a quorum, the members present decided to discuss the agenda items and refer the following record of the meeting for the recommendation at the next NAIDOC Week Community Committee meeting to be held on 14 August 2015.
1.2 Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
TRIM Reference: 2015/1660 |
RECOMMENDATION Mr G Power/Mr C McLean That item 3.1 NAIDOC Week School Initiatives Decision be deferred for consideration at the next meeting.
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4 General Reports
The Meeting Closed at 12.00pm
NAIDOC Week Community Committee 1 September 2015
2.1 Notes of the NAIDOC Week Community Committee Meetings - 24 July 2015 and 14 August 2015
Attachment 2 NAIDO 14 August 2015 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
NAIDOC Week Community Committee
HELD IN HACC Centre Conference Room, 286 Lords Place Orange
ON 14 August 2015
COMMENCING AT 10.00am
1 Introduction
Attendance
Cr N Jones, Ms Annette Uata, Mr Mike Cooper, Mr Adam Goolagong, Mr Ronnie Leonard, Mr Corey McLean, Ms Sharon Sutherland, Youth Development Officer
Guests: Mr Brett Naden and Ms Ekala French
In the absence of the Chairperson, Gerald Power, the meeting was chaired by Annette Uata.
1.1 Apologies and Leave of Absence
RESOLVED Ms A Uata/Mr C McLean That the apologies be accepted from Gerald Power (Chairperson), Julie Armstrong, Michael Newman, Albert Ryan, and Donna Stanley for the NAIDOC Week Community Committee meeting on 14 August 2015. |
1.2 Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
RESOLVED Mr C McLean/Ms A Uata That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 24 July 2015 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 24 July 2015.
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3 Presentations
3.1 NAIDOC Schools Funding Initiative Decision TRIM Reference: 2015/2003 |
Matter deferred to the next meeting.
3.2 Budget and Funding Update TRIM Reference: 2015/2004 |
Matter deferred to the next meeting.
3.3 Calendar of Annual and Significant Events TRIM Reference: 2015/2013 |
Matter deferred to the next meeting.
4 General Reports
4.1 Task List TRIM Reference: 2015/2006 · Ladies Night – To be held on 24 October at Waratah Sports Club with a Bollywood theme. A bus service will be available to assist people in attending. A band and buffet style dinner will be included. Flyers will be available next week. · A tent Church Service - planned to be held during the Family Fun Day on 25 October. Sharon Sutherland is sourcing a tent. · Family Fun Day – No further update at this time. · Street March – Paperwork is complete. Guest Speakers need to be confirmed for the Agenda. The Flags have not yet been located. Nominations from schools are slowly coming in. The date has been extended from the 20 August till 31 August to allow more time. · Service day –Waiting on services public liability insurances for marquees. OAMS will be running the One Deadly Step program on the day. This program is a screening program for chronic diseases and will target young people. OAMS doctors and nurses will assist on the day to conduct screenings. This activity will require a large space.
· Art Gallery Exhibition – will run from 25 September – 17 November with Christain Bumbarra Thompson attending as the visiting artist. Invitations will be sent out for the official opening on the 25 September. During the art gallery exhibition, schools will be participating in workshops focusing on identity with dates to be confirmed. Members of the community will have the chance to participate in the same identity workshops and will be advised by Annette Uata. The Senior Citizens’ and Pensioners’ Centre will be hosting an art exhibition. Annette Uata is seeking interested local artists to contribute their art for the exhibition. · Touch Football – to be held on Tuesday 27 October at Waratahs Sports Club. Geri Geri Sports academy will be hosting the day, however volunteers for cooking, and general administration duties on the day are required. · NAIROC - to be held on 28 October at the Function Centre. Flyers have not been released due to a sponsor for the event being obtained. Due to changes in procedure, OAMS has requested a letter from the organiser to request help with food on the day. This is a new procedure from OAMS. Corey to ask Gerald for a request letter to be prepared and sent to OAMS on behalf of NAIROC. Corey would like to do a short introduction video of each nominee to present on the day of NAIROC. Four Judges are needed for the day. 2 are for sponsors and two are nominated judges, judges have not been confirmed, if anybody has ideas please put names forward to Corey for consideration. · Elders lunch – no report · Youth Disco – will be held at St Barnabas Hall. Ability Links staff will be helping out on the night. · Golf day - as in previous years, a two man ambrose will be held at Wentworth Golf Club, with breakfast at 7.30am and tee off at 8:30am. Information will be available at the pro-shop with a cost yet to be determined. · Awards Night – to be held on 31 October at the Orange Ex-services Club, commencing at 5pm. Tickets will be $40 each. The committee requires clarification on the purchasing of Elders tickets for the night. Jason will discuss this with Gerald. Tickets will be on sale next week. A band is still being sought along with a guest speaker and MC for the night. Committee members agreed that if an Indigenous band could not be sourced a non-Indigenous band will be suitable. The award nomination forms have been emailed out. A small number of nominations have been received but more are needed. Jason is looking for any photos from programs that have been run throughout the year. Please send any photos to Jason at Sport and Recreation.
· Items raised - o Will St Johns Ambulance be in attendance at the Family Fun Day and who books this service? o Will the Committee follow up with the Army Reserve in supplying first aid assistance, as they have expressed an interest in helping for NAIDOC Events? o Councillor Jones discussed the ‘Welcome to Country’ with the committee and the possibility of incorporating a small change in the welcome. The committee expressed concern that this needed to be discussed at the Community Working Party Meetings not NAIDOC meetings. o The meeting schedule was discussed and the frequency of meetings leading up to NAIDOC. The Committee determined that meetings will remain fortnightly until October commences, at which time they will be held weekly. o Annette Uata raised moving NAIDOC week to the second week of term four every year to provide consistency for schools and community. This item to be included in the next meeting for further deliberation . o The Committee requests clarification on Quorums and voting requirements. This item to be included in the next meeting for discussion and information. |
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Recommendation Ms A Uata/Mr R Leonard That the Task List for the NAIDOC Week Community Committee be reviewed and updated.
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The Meeting Closed at 11.05am.
TRIM REFERENCE: 2015/2041
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Bicycling Community Committee met on 3 August 2015 and the recommendations from that meeting are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “5.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That the recommendations made by the Bicycling Community Committee at its meeting held on 3 August 2015 be adopted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Bicycling Community Committee held on 3 August 2015
2 BCC - Action List - 3 August 2015, D15/27848⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Bicycling Community Committee
HELD IN Committee Room 3, Civic Centre, Byng Street, Orange
ON 3 August 2015
COMMENCING AT 5.00pm
1 Introduction
Attendance
Mr Steve Martin (Chairperson), Cr A Brown, Mr Gavin Hillier, Ms Sue Bonar, Mrs Jane Arnott, Ms Melanie Butcher, Director Community, Recreation and Cultural Services, Sport and Recreation Coordinator, Recreation Planner, Works Manager
1.1 Apologies and Leave of Absence
RESOLVED Cr A Brown/Mrs J Arnott That the apologies be accepted from Mr S Nugent, Ms G Browne, Mr R Farrell, Mr Andrew Everett and Ms A Hamilton-Vaughan for the Bicycling Community Committee meeting on 3 August 2015. |
1.2 Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
RESOLVED Mrs J Arnott/Cr A Brown That the Minutes of the Meeting of the Bicycling Community Committee held on 4 May 2015 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Bicycling Community Committee meeting held on 4 May 2015.
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3 PRESENTATIONS
4 General Reports
TRIM Reference: 2015/1908 |
Recommendation Mrs J Arnott/Cr A Brown That the Action List for the Bicycling Community Committee be reviewed and updated.
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The Meeting Closed at 6.40pm.
Services Policy Committee 1 September 2015
2.2 Minutes of the Bicycling Community Committee - 3 August 2015
Attachment 2 BCC - Action List - 3 August 2015
BICYCLING COMMUNITY WORKING PARTY
ACTION LIST FROM MEETING OF 3 AUGUST 2015
INTRODUCTION
Attendees |
Apologies |
Mr S Martin (Chairperson), Cr A Brown, Ms S Bonar, Mrs A Rodgers, Mr G Hillier, Mrs J Arnott, Ms M Butcher, Director Community, Recreation & Cultural Services, Recreation Planner, Sport and Recreation Coordinator, Works Manager |
Mr S Nugent, Mr R Farrell, Mr A Everett, Ms G Browne, Road Safety Officer |
ACTIONS
COMMUNICATION, EDUCATION & PROMOTION
Item |
Description |
Who/Action |
When? |
Website/ Facebook |
The Committee discussed the benefits of establishing a Cycle Orange “landing page” which would provide a centralised destination for people searching for information about cycling in Orange. The landing page would then provide links to the various local cycling groups.
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Scott Maunder to discuss the potential for establishing a Cycle Orange landing page with Council’s Communication Officer |
2 November 2015 |
Cycle Awareness |
The Committee discussed ongoing concerns over the Community’s general lack of knowledge of road rules relating to cyclists and felt that cycle awareness needed to be improved.
Cadia Valley Operations employees were identified as a good starting point due its high staff numbers and previous issues along Cadia Road. |
Melanie Butcher to speak with relevant Cadia Valley Operations representatives about opportunities for raising awareness of cyclist to employees.
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2 November 2015 |
EVENTS
Item |
Description |
Who/Action |
When? |
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2015 Bike Week |
The Bike Week sub group (Stephen Nugent, Jane Arnott, Allison Rodgers and Council staff) have progressed plans for the Celebration of the Cycle event at the Moulder Park Velodrome on Sunday, 13 September 2015.
The group is hoping for the local cycle groups to confirm involvement as soon as possible.
Council has received a $5,000 grant from the RMS to assist with promotion of the event. |
Event planning to continue.
Event review to be provided at next meeting |
2 November 2015 |
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Bicycle NSW Discovery Weekend |
Although it was agreed that the Bicycle NSW Discovery Weekend would be a positive event for the City to host, due to Council’s current commitment to other events, it was advised that it would not be possible to consider this event in 2015.
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Consideration to be given in future years |
2 November 2015 |
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Major Cycling Events |
2016 BMX Australia National Series – Council and the Orange BMX Club have been advised that the bid to host this event was unsuccessful however the BMX Club has received an inquiry from a professional BMX team to use the Orange track prior to and during the BMX National Championships which will be held in Bathurst in 2016.
2016 NSW Masters Road Championships - Suitable courses have been identified for the Road Race (Cabonne), Criterium and Time Trial (Orange). Council in partnership with Cabonne are hopeful of signing an agreement with Cycling NSW in the near future.
Bicycle Network – Discussions are ongoing with Bicycle Network with regard to the potential for the Ronde van de nob to be coordinated by Bicycle Network which would provide the opportunity to grow the event significantly. Bicycle Network are currently awaiting advice on a funding application through Destination NSW which will be critical in their ability to proceed with the event.
Criterium Festival - The Orange Cycle Club has secured a grant through the Orange Credit Union to conduct a Criterium Festival in the later part of 2015 or early 2016.
Orange Triathlon Festival - Organisers of the Orange Triathlon Festival, 100% Events have agreed to continue the event at Lake Canobolas for the next 3 years (2016-2018).
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Update to be provided at next meeting |
2 November 2015 |
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FACILITIES
Item |
Description |
Who/Action |
When? |
BMX Track |
Progress on the construction of the BMX track has been slowed considerably over the past 2 months due to rain which makes the site inaccessible for extended periods.
Subject to weather, it is expected that all works will be completed by the end of September 2015.
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Update to be provided at next meeting |
2 November 2015 |
Velodrome |
Steve Martin asked if it was possible to have the street sweeper attend to the Velodrome car park on a regular basis as gravel from the car park is ending up on the velodrome surface.
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Request to be entered in Council’s works system for Velodrome Car Park to be swept |
13 August 2015 |
Lake Canobolas Mountain Bike Park |
The pump track has been completed and the Mountain Bike Club and Council are liaising with Cabonne with regard to final approval to open the Park to the public.
Work has commenced on the more technical track (Stage 3).
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Update to be provided at next meeting |
2 November 2015 |
Mt Canobolas Mountain Bike Proposal |
Council’s consultants, GHD presented an opportunities and constraints analysis to the Mt Canobolas Mountain Bike Trail Reference Group recently with feedback now being sought from the group.
Subject to the feedback received, the next step would be to initiate the track design and environmental impact statement.
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Update to be provided at next meeting. |
2 November 2015 |
INFRASTRUCTURE
Item |
Description |
Who/Action |
When? |
Road Repairs |
Council’s Works Manager (Wayne Gailey) advised that on road cycleways were now to be considered in scope of works when road rehabilitation works were being undertaken.
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Nil |
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Cycle Towns |
Cycleways - Council currently undertaking planning for the Southern Cycleway with this year’s works to include an off-road cycleway through Nelson Park (commencing at Gardiner Road).
Active Travel Plan - Quotations have been called for the Orange Active Travel Plan. When complete the Plan will guide the implementation and maintenance of active travel infrastructure and programs throughout the City and surrounding villages, with the aim of encouraging greater participation in active transport options.
Ride2School – The Ride2School program has commenced with surveys sent out to schools to collect baseline data.
Try2Wheels -Council is seeking interest from suitable organisations to facilitate a Try2Wheels Program in Orange. Try2Wheels aims to provide a friendly, encouraging and educative environment in which people can be introduced or reintroduced to cycling. The Orange Bicycle Users Group (BUG) will give consideration to coordinating this program.
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Update to be provided at next meeting |
2 November 2015 |
Lake Canobolas |
Following a request from the Steve Martin and the Orange Triathlon Club, Council has completed a section of gravel walking track on eastern side of Lake Canobolas to link up to the dam wall.
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No further action |
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Next meeting is scheduled for Monday, 2 November 2015
TRIM REFERENCE: 2015/2064
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The minutes of the Ageing and Access Community Committee meeting held on 6 August 2015 are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “5.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That the recommendations made by the Ageing and Access Community Committee at its meeting held on 6 August 2015 be adopted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Ageing and Access Community Committee held on 6 August 2015
ORANGE CITY COUNCIL
MINUTES OF THE
Ageing and Access Community Committee
HELD IN HACC Centre, 286 Lords Place, Orange
ON 6 August 2015
COMMENCING AT 3.00pm
1 Introduction
Attendance
Cr Neil Jones, Cr R Kidd, Cr R Gander, Mrs Cecily Butcher, Mr Tony Gosper, Ms Donna Holland, Mr Don Hume, Ms Maureen Morgan, Mrs Jennifer Smith, Mrs Elma Woolfe, Ms Bambi Romanow, Director Community Recreation and Cultural Services, Community Services Manager, Community Development and Support Coordinator, Community Support and Resource Officer, Road Safety Officer, Central West HACC Development Officer, Transport Asset Engineer, Manager Building and Environment
1.1 Apologies and Leave of Absence
RESOLVED Mrs E Woolfe/Mrs C Butcher That the apologies be accepted from Ms Robyn Bryce, Mrs Nanette Fogarty, Mrs Kerrel Moor, Mr Russell Moor, Ms Lauren Watson and Works Manager for the Ageing and Access Community Committee meeting on 6 August 2015. |
1.2 Acknowledgement of Country
Cr Gander delivered the Acknowledgement of Country.
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
RESOLVED Cr N Jones/Mrs M Morgan That the Minutes of the Meeting of the Ageing and Access Community Committee held on 14 May 2015 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Ageing and Access Community Committee meeting held on 14 May 2015.
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3 Presentations
TRIM Reference: 2015/1805 |
RECOMMENDATION Mrs M Morgan/Mrs C Butcher That Orange City Council be congratulated on the work completed at the intersection of Endsleigh Avenue and Caroline Street.
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The Meeting Closed at 4:30 PM.
TRIM REFERENCE: 2015/2143
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Community Safety and Crime Prevention Committee met on 10 August 2015 and the minutes of that meeting are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “7.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That the recommendations made by the Community Safety & Crime Prevention Committee at its meeting held on 10 August 2015 be adopted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Community Safety & Crime Prevention Committee held on 10 August 2015
2 Action Plan - Community Safety and Crime Prevention Committee - 2015, D15/19700⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Community Safety & Crime Prevention Committee
HELD IN Councillor's Workroom, Civic Centre, Byng Street, Orange
ON 10 August 2015
COMMENCING AT 5.30PM
1 Introduction
Attendance
Cr J Hamling (Chairperson), Mrs Charmaine Bennett, Superintendent Shane Cribb, Inspector Bruce Grassick, Mr Gavin Hillier, Mr Derek Johns, Mr Bill Kelly, Director Community, Recreation and Cultural Services
1.1 Apologies and Leave of Absence
RESOLVED Mr B Kelly/Mr G Hillier That the apologies be accepted from Cr K Duffy, Cr R Gander, Mrs Patricia Davis, Mr Phillip Kirkwood and Community Services Manager for the Community Safety & Crime Prevention Committee meeting on 10 August 2015. |
1.2 Acknowledgement of Country
Conducted by Cr Hamling.
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
RESOLVED Mr D Johns/Mr I Middleton That the Minutes of the Meeting of the Community Safety & Crime Prevention Committee held on 18 May 2015 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Community Safety & Crime Prevention Committee meeting held on 18 May 2015.
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3 Presentations
TRIM Reference: 2015/1895 |
RECOMMENDATION Mrs C Bennett/Mr D Johns That the information on the Liquor Accord update be acknowledged.
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4 General Reports
TRIM Reference: 2015/1902 |
Recommendation Mr G Hillier/Cr J Hamling That the report by the Community Services Manager on Parental Responsibility Act Report – January to June 2015 be acknowledged.
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The Meeting Closed at 6.48pm
Services Policy Committee 1 September 2015
2.4 Minutes of the Community Safety and Crime Prevention Committee - 10 August 2015
Attachment 2 Action Plan - Community Safety and Crime Prevention Committee - 2015
Community Safety and Crime Prevention Committee
Action Plan
Date |
Action |
Who |
Community Strategic Plan reference |
Budget status |
Start |
End |
Update/Completed |
|
Property Crime Break Enter and Steal Steal from Motor Vehicle
Maintain Operation Never Again Seek funding to resource promotion. Provide regular updates of security assessments and promotion activities. Malicious Damage |
OCC
Canobolas LAC OCC |
7.1.1 |
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|
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Community Engagement: Use community events and information stalls as a crime prevention tool. |
Canobolas LAC |
7.1.1 |
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|
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|
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Ineffective lighting: Conduct lighting audit. Report to Community Safety and Crime Prevention Committee (CSCPC). |
Essential Energy Essential Energy |
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Engagement of young people: Interagency approach to responding to youth crime. Maintain the Parental Responsibility Act. Canobolas LAC participation in the Community Services Interagency. Establish and support the Youth Advisory Council. Conduct after school and vacation programs for identified young people. |
Youth Services Providers OCC Canobolas LAC OCC
OCC |
7.1.1
7.1.2
9.1.1
9.1.1 |
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|
|
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Alcohol and other drugs related crime (including Assault): Domestic Violence Related: Responded to via Safer Pathways and Fortnightly Safety Action Meetings attended by a number of relevant agencies (facilitated by Police). Non-Domestic Violence Related: Responded to via: · The Orange Liquor Accord; · Health Promotion Activities (eg Drug Action Week); · Ice Campaign - (Workshops / forums / advertising and promotion); · Alcohol Free Zones; · CDAT; · CCTV; · MERIT - referrals from Police, Magistrate and self-referrals for offenders facing charges in the Local Court with drug or alcohol issues; · BOSCAR data reported to the Crime Prevention Partnership and the (CSCPC); and · Community Safety
Audits, conducted, recommendations implemented and reviewed.
Alcohol Licensing Enforcement Command – reviews of local alcohol related crime and provide reports to the CSCPC |
Canobolas LAC
OCC
Canobolas LAC
OCC
Canobolas LAC
|
7.1.1
7.2.2
7.1.1
7.1.1 |
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TRIM REFERENCE: 2015/2110
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The minutes of the Orange Health Liaison Community Committee meeting held on 20 July 2015 are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “9.1 Our Community – Undertake community engagement, identify changing community aspirations, undertaken planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That the recommendations made by the Orange Health Liaison Committee at its meeting held on 20 July 2015 be adopted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Orange Health Liaison Committee held on 20 July 2015
2 Orange Health Liaison Committee Action Plan 2015, D15/6501⇩
3 PHN Update March 2015, D15/28902⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Orange Health Liaison Committee
HELD IN Council Chambers, Orange Civic Centre, Byng Street, Orange
ON 20 July 2015
COMMENCING AT 9.30AM
1 Introduction
Attendance
Cr R Kidd (Chairperson), Ms Jennifer Bennett, Mr Richard Jane, Ms Catherine Nowlan, Ms Melissa Parker, Mrs Jan Savage, Mr Gary Scovell, Dr Gabriel Shannon, Mr Craig Shields, Mr Nik Todorovski, Director Community, Recreation and Cultural Services, Community Services Manager.
1.1 Apologies and Leave of Absence
RESOLVED Ms J Bennett/Mr R Jane That the apologies be accepted from Cr C Gryllis, Dr Jenny Beange, Mr Jason Crisp, Ms Kathy Golledge, Mr Jamie Newman, Dr Heather Robinson and Mrs Beverley Allen for the Orange Health Liaison Committee meeting on 20 July 2015. |
1.2 Acknowledgement of Country
Cr Kidd conducted the Acknowledgement of Country.
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
RESOLVED Mr R Jane/Mr G Scovell That the Minutes of the Meeting of the Orange Health Liaison Committee held on 30 March 2015 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Orange Health Liaison Committee meeting held on 30 March 2015.
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3 Presentations
4 General Reports
Services Policy Committee 1 September 2015
2.5 Minutes of the Orange Health Liaison Committee - 20 July 2015
Attachment 2 Orange Health Liaison Committee Action Plan 2015
Orange Health Liaison Committee
Action Plan
Action |
Who |
Community Strategic Plan reference |
Budget status |
Start |
End |
Update/Completed |
Description of the action |
Who will be undertaking the action |
Strategy number or task number in the delivery/operational plan or reference in Asset Management Plan |
In current budget or to be considered in next budget |
Date action will be commenced |
Date action will be finished |
Updates as the Action Plan will be reviewed at each meeting OR Completed |
Work with community and Health Services to explore options for the Construction and Operation of a Palliative Care Hospice
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Council, Palliative Care Action Group, Health Service |
9.1 Our Community – Undertake community engagement, identify changing community aspirations, undertaken planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability.
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No budget implication |
1 July 2015 |
Ongoing |
|
Promotion of No Smoking Legislation
|
Health Service, OCC |
6.4 Our Community – Encourage partnerships with community groups, government agencies and the business sector for the achievement of improved healthy life style choices for the community.
|
No budget implication |
1 July 2015 |
Ongoing |
|
Promotion of Orange Aboriginal Medical Service range of medical services to the general public
|
OAMS, OCC |
9.1 – as above |
No budget implication |
1 July 2015 |
Ongoing |
|
Continue to work with Centroc on the Beyond the Range Program
|
Centroc, OCC |
9.1 – as above |
No budget implication |
1 July 2015 |
Ongoing |
|
Promotion and support of Cancer Care Western NSW Clinical Trials |
Cancer Care Western, OCC |
9.1 – as above |
No budget implication |
1 July 2015 |
Ongoing |
|
2.5 Minutes of the Orange Health Liaison Committee - 20 July 2015
Attachment 3 PHN Update March 2015
TRIM REFERENCE: 2015/2111
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Orange Regional Museum Committee met on 7 August 2015 and the recommendations from the meeting are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “8.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services, that reflect the interests and aspirations of the broader and culturally diverse community”.
Financial Implications
Items 4.2.2 and 4.2.3 are operational matters with budget implications and will be dealt with using the Council’s budgetary planning processes.
Policy and Governance Implications
Nil
That the recommendations, with the exception of 4.2.2 and 4.2.3 made by the Orange Regional Museum Committee at its meeting held on 7 August 2015, be adopted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Staff comment
The recommendations of the Committee are supported with the exception of recommendation 4.2.2 and 4.2.3 which relate to operational matters and are recommended to be determined by staff following further consultation and development.
Attachments
1 Minutes of the Meeting of the Orange Regional Museum Committee held on 7 August 2015
2 Proposed Exhibition Plan for the Orange Regional Museum, 2015/1926⇩
3 Orange Regional Museum Concept Report - Design & Content - Freeman Ryan - 28 July 2015, D15/25377⇩
4 2014-2019 Museum Development Plan , D14/12469⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Orange Regional Museum Committee
HELD IN Councillor's Workroom, Civic Centre, Byng Street, Orange
ON 7 August 2015
COMMENCING AT 10.00am
1 Introduction
Attendance
Cr N Jones (Chairperson), Cr R Gander, Cr R Kidd, Ms Maree Hammond, Mr Duncan Stuart, Mr Courtney Hawke, Mr P Stevenson, Ms Liz Edwards, Dr Peter Bilenkij, Mr Russell Tym, Mr Andrew Baulch, Director Community, Recreation and Cultural Services, Museum and Heritage Coordinator, Manager Central West Libraries, Museum Advisor
1.1 Apologies and Leave of Absence
RESOLVED Cr R Gander/Mr P Stevenson That the apologies be accepted from Manager Tourism for the Orange Regional Museum Committee meeting on 7 August 2015. |
1.2 Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
RESOLVED Mr R Tym/Cr R Kidd That the Minutes of the Meeting of the Orange Regional Museum Committee held on 8 May 2015 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Orange Regional Museum Committee meeting held on 8 May 2015.
|
3 Presentations
4 General Reports
TRIM Reference: 2015/1879 |
RECOMMENDATION Mr P Stevenson/Mr D Stuart That the Orange Regional Museum Committee Action Plan be reviewed and updated at each meeting.
|
RECOMMENDATION Cr R Gander/Ms M Hammond That a letter of acknowledgement be forwarded to the Orange and District Historical Society on the deaccessioning project.
|
TRIM Reference: 2015/1969 |
RECOMMENDATION Cr R Gander/Ms M Hammond That the report by the Museum and Heritage Coordinator on Museum Program Progress – August 2015 be acknowledged.
|
TRIM Reference: 2015/1970 |
RECOMMENDATION Dr P Bilenkij/Mr D Stuart That the information provided on the timeframe to complete the Orange Regional Museum building be acknowledged.
|
The Meeting Closed at 12.00PM.
1 September 2015
2.6 Minutes of the Orange Regional Museum Committee - 7 August 2015
Attachment 2 Proposed Exhibition Plan for the Orange Regional Museum
TRIM REFERENCE: 2015/1926
AUTHOR: Alison Russell, Museum and Heritage Coordinator
Council is now in receipt of the Concept Report for design and content for the Orange Regional Museum by Freeman Ryan. The design and planning undertaken through this contract, in consultation with Council and community stakeholders, will underpin the next stages for the museum’s exhibition design and development, and the internal designs, functions and fitout of museum and visitor information centre spaces.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “8.4 Our Community – Acknowledge our diverse cultural heritage by encouraging and implementing programs and events that tell the stories of the urban, village and rural community and their people”.
Financial Implications
The proposed exhibition plan has an estimated cost of $2.5M. It is intended that the exhibition plan be implemented over the next 24 months. Council is seeking grants and other funding sources for the delivery of the exhibition.
It is intended that a temporary exhibition will be installed for the opening of the Museum whilst the permanent exhibition is being developed and installed.
Policy and Governance Implications
Nil
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
As part of the Concept Design contract Freeman Ryan were required to provide
1. Designs and floor plans showing the exhibition’s thematic structure and the spatial organisation of permanent and temporary exhibition areas, indicative interpretive media, a flexible education/public program space, and back of house spaces including the loading dock
2. A well thought-out design for the museum foyer and visitor information centre, considering functional requirements for the museum and VIC, visitor circulation patterns, a shop, cloaking, museum installations and/ public art, signage and sponsors acknowledgement
3. Advice on, and a schedule for the next stages of interior design and exhibition design, content development and production to the opening of the museum
4. A detailed budget for the design, production and content development of the core exhibitions in the museum, including multimedia, interactives, graphics, showcases, security, exhibition content development and text
5. Advice, designs and a budget for the design and fit out of public and back of house museum spaces not covered in the construction tender.
The Draft Concept Report – Design and Content (to be tabled at the meeting) provides a flexible spatial and design framework for the permanent and temporary exhibitions and design and spatial organisation of the Museum’s entry and the VIC/ foyer spaces.
Freeman Ryan has supplied a draft schedule for the next stages of interior design and exhibition design, content development and production to the opening of the museum. The stages of exhibition development are summarised below:
Stage 1 |
Concept |
Concept approved |
Phase 2 |
Development |
28 weeks – Approval 7 December 2015 |
Phase 3 |
Documentation |
52 weeks (indicative only) December 2016 |
Phase 4 |
Fabrication/installation |
52 weeks (indicative only) December 2016 |
|
Opening |
|
The Museum Adviser, Kylie Winkworth, has provided the following comments for consideration:
Freeman Ryan suggest the time frame for the design, content development, fabrication, commissioning and installation of the permanent exhibition will be approximately 1.5 years, subject to funding and staffing capacity at ORM. Of note is that the schedule doesn’t allow for contract drafting, tendering and commissioning processes which would add several months to the two stages of design and content development and documentation, and fabrication and installation. Two years to opening would be a more realistic time estimate for delivery of the permanent exhibition, assuming the funds for the exhibition were in hand and the ORM had the staff to support the development phase.
Key issues for consideration now include:
Ø Securing funding to realise the exhibition plan and museum vision
Ø Ensuring some continuity of design advice during the museum construction and in the interim between design contracts
Ø Possible contract obligation to the Commonwealth to open something in the museum exhibition space after the building opens?
Ø Meeting community expectations once the VIC is open
Ø Whether the quality of the interior finish and lighting system will be adequate to make any kind of temporary display look professional – unless the space is billed as museum in making
In addition to the options for a temporary exhibition discussed below, of concern to the museum adviser is staffing ORM to support the next stage of content development and a budget line for ORM to include necessary items/tasks such as cataloguing, object identification, loan negotiations, conservation, photography, transport, some travel, storage materials, a branding and marketing strategy, photography etc. This work is on top of existing grant commitments and the work program for the Sustainable Collections Program, Villages of the Heart and Sydney Living Museum Regional Partnership, commissioned research and education contracts, and work on the Aboriginal Heritage Strategy.
The ORM co-ordinator and museum adviser have begun work on an operation plan for ORM. However the museum adviser advises that the current 1.5 person team has limited capacity to take on further core work on the ORM content development stages or a temporary exhibition without additional staff and resources. A job description for a cataloguer has been drafted. This position will be essential. Although it is planned that much of the ORM work will be contracted, the next stages of work will still require a significant amount of work to be done in house to support the contractors/ consultants. This has been reinforced by advice from Freeman Ryan that much of the object based content development and loan negotiations cannot be practically done by external consultants.
If an interim temporary exhibition is required, consideration of issues and risks around the strategy and choice of exhibition include:
Ø How it will be funded and resourced
Ø Messaging/communicating that the exhibition is temporary ahead of opening the permanent exhibitions
Ø Risk of disappointing community, professional, government and partner expectations once the museum doors are open
Ø Diverting limited staff resources from work on the permanent exhibition
Ø Exposing core content and themes without professional design and interpretation thus reducing the impact of the permanent exhibition or suggesting that a low standard of design is adequate
Ø Giving the impression to the state government and other funding bodies that the museum is open and thus does not need matching funding to the Commonwealth’s
Ø Launching the museum into operational mode ahead of staff and resources. It’s not practical to assume that a temporary exhibition can be installed without then supporting it with at least some public programs, branding and marketing.
Assuming a temporary exhibition is required to at least partly fill the museum while the permanent exhibition is under development, options may include:
Ø A playful ‘museum in making’ or ‘what’s inside?’ taste of the themes images and stories for the permanent exhibitions designed to look raw and temporary with drop sheets and boxes to give visitors a look at the space, coupled with public programs and activities
Ø A photography exhibition - Orange in pictures – placing the SLNSW Holterman photos in the temporary space, and perhaps mirroring the main themes in the museum’s permanent exhibition: gold, villages, transport, industry, food and produce, migration and families, entertainments and festivals, sport, education etc
Ø A temporary exhibition on Electrolux
Ø A community exhibition about ‘What does Orange Collect?’
Ø A Villages of the Heart profiling the region’s villages with photos and stories
Ø Big Toys – sourcing some big machinery and cars to fill the space with minimal interpretation
Ø Other touring exhibitions subject to availability and funding
Each of these options would require design, research and curatorial resources. Even with out-sourcing to contractors a temporary exhibition will make considerable demands on the museum and heritage co-ordinator. The next nine months work program already entails heavy demands to complete and acquit existing programs and grants.
Any of the temporary exhibition options will need a realistic schedule and further consideration about issues such as lighting and showcases. Previous museum exhibition projects in Orange Regional Gallery had a two year development timeframe. It may be that with a two year development timeframe for the permanent exhibitions we should consider a rough ‘dressing’ of the spaces, as in a quickie ‘museum in the making’ child friendly set dressing, followed by a more content-rich temporary exhibition such as the photography show.
Services Policy Committee 1 September 2015
2.6 Minutes of the Orange Regional Museum Committee - 7 August 2015
Attachment 3 Orange Regional Museum Concept Report - Design & Content - Freeman Ryan - 28 July 2015
Services Policy Committee 1 September 2015
2.6 Minutes of the Orange Regional Museum Committee - 7 August 2015
Attachment 4 2014-2019 Museum Development Plan
GOAL 1 DEVELOPING A REGIONAL MUSEUM FOR ORANGE
Key Strategies/ Actions |
Tasks |
Who |
Timeframe |
|
1.1 |
Update and revise museum plans and policies
|
§ Rewrite museum development plan for 2014-19 § Consult with Museum Working Party § Develop exhibition policy, see Goal 3 § Review loans policy for museum § Annual review on museum development plan § Formalise heritage collection policy for approval by Council 2.1 |
MA MHC Council staff Consultant |
2014-16 |
1.2
|
Content development strategy for Orange Regional Museum exhibitions
Links with SCP and Villages program |
§ Work with Museum Working Party § Review Gaanhabula audience research § Review council’s social, cultural and tourism plans to identify opportunities for the museum to achieve strategic objectives for council and the community § Liaise with architects and designer on the layout and use of the spaces, and balance between semi-permanent, temporary and travelling exhibitions § Draft exhibition concept paper to summarise museum themes, content, audiences and programs § Draft brief for consultant for content development § Develop exhibition development schedule § Review thematic research and collate histories, object lists and image folders for use by content developer § Identify gaps and commission additional research: Cornish stage 2, Aboriginal heritage, Chinese thematic history: links to 3 § Develop image file, search and copy relevant images from SLNSW and other image libraries § Develop object lists for exhibition § Hold workshops/ meetings to connect with potential lenders § Source additional grants for exhibition design § Consult museums on collaborative programs under the ORM to map out regional program
|
Council staff MA MHC Consultants Architects and exhibition designer
Brief advertised
|
2014-16
complete
Quotation complete
Casting calls underway
|
1.3
|
Virtual museum website development as a gateway to the region
Links to goals 2, 3 and 4 |
§ Review content of current website and upload additional content from projects, exhibitions and SCP § Liaise with museums about putting statements of significance online and key images § Develop education resources and fact sheets § Build email alert list for notification of new stories and material on the web |
|
|
|
1.4
|
Assist fundraising strategy and develop community support for the ORM
Regional Museum promotional brochure to communicate vision and mission of the museum
Links to 1.3 virtual museum |
§ Consult with fundraiser on content of fundraising materials § Develop museum concept brochure for use in fund raising outlining vision and rationale for the museum § Consult with ORMF, ORMAA and Museum Working Party § Design and print promotional brochure § Promote the ORM to the community through media, website, and speaking to schools and community groups § Develop sponsorship policy, consult with fundraiser and Museum Working Party § Discuss how major donors will be acknowledged § Design donor acknowledgement board for location near museum entry? § § Community conversations around museum futures, program of talks by museum leaders
|
MHC MA
Draft developed
Included in concept plan Plan 3 events |
2014-6 |
|
1.5 |
Continue development of the Wentworth Mine as a heritage destination and satellite of the regional museum, and as an integral part of the heritage interpretation of Lucknow, links to Goal 3, esp. 3.2
|
§ Consult with the Lucknow community § Commission mine management safety plan § Develop education resources and liaise with schools § Develop volunteer base to assist with interpreting the site § Investigate options for a working blacksmith on site § Develop public programs and regular open days § Commission landscape plan for the site § Chase up St Stanislaw’s/ Newman geology collection |
MA, MHC Council staff |
2014-9
Completed 2014
|
|
1.6
|
Interpret other heritage sites as destinations from the museum: Emmaville Cottage Lucknow village Lake Canobolas Pump House The Springs – links to Aboriginal history program 3.
|
§ Work with Aboriginal community about interpreting The Springs – links to VOH public art § Interpretation strategy and flyer for Emmaville Cottage § Banjo Paterson Park archaeological investigation § Develop education resources? § Public program around recording community memories of Templar’s Mill § Commission oral histories § Interpretation strategy for Lake Canobolas Pump House
|
|
Complete |
|
1.7 |
Develop operational / business plan for the regional museum
Develop a program of innovative, collaborative exhibitions to raise awareness of significant local collections, promote cultural tourism, and build community support for museum development, see Goal 3 |
§ Identify staffing and budget requirements § Identify role for volunteers and recruit volunteers § Develop induction and training programs § Develop temporary and travelling exhibition program, schedule and budget § Scope potential travelling exhibitions § Consult museums in the region on satellite programs/ exhibitions § Refine funding and resource requirements for the exhibition program and public programs § Consult Gallery Director and City Librarian about exhibition program § Develop marketing plan and branding § Input into merchandise for museum shop?
|
MA MHC Council staff Consultant? |
2014-19 |
|
1.8
|
Establish governance structure for the Orange Regional Museum
|
§ Consult with Council and Museum Working Party § Review options to ensure community input into programs, policies and governance
|
MHC and MA |
2015 |
|
1.9 |
Establish a Friends of Orange Regional Museum program in conjunction with community groups with an annual program of events including visiting lectures, tours, volunteer program and training workshops in aspects of museum conservation and management
|
§ Review Friends models used by other museums and galleries and review constitutions § Draft and adopt constitution § Membership drive § Consider facilities in museum § Program of activities post opening § Recruit volunteers for ORM
|
MA MHC |
2016-19 |
|
1.10
|
Review long term collection storage needs in consultation with the Gallery and Library
|
§ Understand OCC collection size and future demands § Identify distributed heritage objects, eg at Depot, Library § Identify environmentally sensitive items § Investigate storage options § Consider best practice facilities developed by other regional museums and galleries
|
MHC |
2016-19 |
|
GOAL 2 DEVELOPING SUSTAINABLE COLLECTIONS AND PROMOTING AWARENESS OF SIGNIFICANT OBJECTS
SHORT TERM 3-5 Years
Key Strategies/ Actions
|
Tasks |
Who |
Timeframe |
|
2.1 |
Develop Orange City Council’s heritage collection
Links to 1.2 |
§ Council to approve collection policy following appropriate consultation § Catalogue Council’s heritage collections on eHive § Put statements of significance on museum website § In accordance with the collection policy, acquire significant objects to interpret the people, history and character of Orange, and support the exhibition program and interpretative program at Lucknow § Identify strategic future acquisitions linked to exhibition program § Scope options for an acquisition fund § Provide appropriate collection storage, links to 1.10
|
MHC |
2014 and ongoing |
2.2 |
Continue program of collaborative thematic studies on important themes in the region’s history and collections
Themes linked to regional museum exhibition program goal 1, and interpretation and education programs in goal 3
|
§ Work with museums to identify priority themes § Scope projects and link to exhibitions, interpretive programs and audience development § Collection themes may include gold and mining; culinary history, food and produce; objects associated with villages and localities; sporting history; migration history § Identify related photos and papers and key industry people to assist with research § Commission thematic history § Upload history, oral histories and objects to website § Plan collaborative exhibitions
|
|
2014-19 |
2.3 |
Work with Orange and District Historical Society to develop a sustainable and significant collection: assess the collection, deaccession items of low significance and enhance community access to the collection |
§ O&DHS draft new strategic plan § O&DHS to review and approve revised deaccessioning policy and procedures § Review and document collection held at Cool Stores § Identify items of low significance for deaccessioning § Develop statements of significance for important objects § De-accession items of low significance § Assess the significance of the CWD collection and develop digitisation plan § Publish and promote awareness of significant objects in the collection § Consider entry for MGNSW collection management award
|
MA, O&DHS SCP consultant |
2014-17 |
2.4 |
Work with community partners and the Library to interpret the stories of WWI and its impact on the home front |
§ Workshop to share research on WWI with museum partners § Discuss work in progress with museum network and identify gaps and opportunities § Assess the significance of major items and collections § List significant items on museums website § Document the Orange RSL collection § Work with Molong RSL to draft a statement of significance of the Anne Marie Ingham portraits? § Up load material to website § Hold public program on caring for war related items
|
MA, MHC WWI Working Party |
2014 - 2018 |
2.5 |
Document hospital related collections in Orange and the region
|
§ Continue program of documenting hospital related collections § Consult former staff and patients to document the history and provenance of the collections § Develop interpretive material for display in public spaces § Develop education resources for use with medical collections |
MHC |
2014- |
2.6 |
Identify and document significant objects in family and community collections, links to 3 and 4 |
§ Develop programs to encourage families and community museums to document significant objects § Work with community museums to assess the significance of their collections § Develop strategic and co-operative collecting projects with community museums § Work with post war migrants to document objects, photos and stories § Provide advice on how to care for local and family collections § Develop a series of fact sheets about caring for heritage collections |
MA Council staff Museums Network MHC |
|
2.7 |
Draft strategic ‘Sustainable Collections’ Plan for Orange Blayney and Cabonne; including a networked data base, which documents significant historical items held across the region in museums, historical societies, libraries and in private collections
Links to goals 3 and 4 |
§ Continue work on the Sustainable Collections Project in consultation with participating museums and councils § Consult museums on strategic projects and develop a regional plan for sustainable museum development § Work with community museums to have up-to-date and compatible collection policies § Implement a networked database to enhance access to collections and improve collections management § Work with museums on deaccessioning programs to improve the sustainability of collections § Seek funding to appoint a regional collections officer to document collections held in the community and museums § Develop web site and education resources about local collections
|
|
|
GOAL 3 INTERPRETING PEOPLE, PLACES, CULTURES AND IDENTITY
Exhibitions, education, audience development, community engagement
SHORT TERM 3-5 YEARS
Key Strategies/ Actions
|
Tasks |
Who |
Timeframe |
|
3.1 |
Villages of the Heart Project
Major element of the Sustainable Collections Program Links to goals 1, 2 and 4 |
§ Acquit outstanding grant and review next stages of work § Complete Stage 1 thematic history, digest of villages and oral histories § Review Regional Partnerships grant, develop project plan and timelines § Consult with partner museums and community groups § Research an illustrated thematic history around food and produce, survey and document museum collections § Upload Villages research and oral histories to the website § Source and copy historic photos of villages, upload selection to website § Draft consultant briefs for Stage 2 § Liaise with SLM on gastronomy program § Plan public programs and workshops § Hold community events to document culinary traditions and objects § Develop regional partnerships § Develop digital storytelling program with schools § Develop public art options for discussion with councils § Draft public art policies for councils? § Engage artists and film makers § Research, write, design and publish a catalogue § Plan and design museum exhibitions on food themes in museums across the region § Develop education programs § Link programs to local festivals and calendar § Email newsletter to participants |
MA MHC Council Staff Consultants SLM
|
2014-19
|
3.2 |
Interpret the Wentworth Mine in its Lucknow context
Links to 1.5 |
§ Develop an education program for Wentworth and Lucknow § Interpret the mine manager’s cottage § Commission biography of William Henry Newman § Commission landscape plan for Wentworth § Contribute to master plan for Lucknow § Develop strategies and programs to animate the site, eg working blacksmith and other demonstrations § Develop public programs and temporary public art events, in consultation with gallery § Develop plan for evening access including lighting § Commission soundscape for poppet head § Oral histories of Lucknow people § Marketing and visitor research
|
As above |
Ongoing |
3.3
|
Develop a program of exhibitions in partnership with museums in the region, the Gallery, Library and Theatre and cultural and tourism groups
Links to 2.2, 3.8 below
|
§ Develop five year program of temporary and community exhibitions § Consult museums on options for intra-regional small scale travelling displays § Work with community museums to enhance their capacity to host small scale travelling displays and temporary exhibitions |
MHC MA
|
2016-19
|
3.4 |
Develop museums and their collections as centres of life-long learning
Commission education materials on themes aligned to the curriculum which can be used by all the museums including WWI, migration history, Aboriginal history, family stories, places and local heritage
|
§ Engage museum education consultant to scope options for education programs § Gold and mining a priority theme, links to 3.2 § Consult teachers § Trial kit and resources, test with local teachers § Training for volunteers in working with young people § Identify robust surplus objects for hands on use § Develop museum in a box concept for use outside museums targeted at different groups § Develop memory boxes for use in aged care facilities § Work with tertiary partners on museum learning and research initiatives § Develop an education kit based on Fairbridge Farm School photos and collections (possibly adapted from ANMM Child Migrant Exhibition Kit) |
MHC |
2014-19 |
3.5 |
Develop program around historic photos of Orange and district, copying historic photos for use in exhibitions and online, and developing extended captions
Links to Villages project 3.1 |
§ Consult with Orange & District Historical Society, on digitisation of the CWD collection § Liaise with the Library § Build image research file for use in exhibitions § Work with museums in the region to digitise and research significant images § Upload material to website § Develop small scale displays that can be used in villages and community events § Hold workshop on documenting and caring for family photos § Work with writers groups on oral history/ photo stories program
|
MHC
|
2015-19 |
3.6 |
Work with Aboriginal groups to interpret significant stories and places, building on the commissioned Wiradjuri history of Orange
Develop an Aboriginal Heritage Strategy to guide work on priority projects identified by Orange Local Aboriginal Lands Council (OLAC) and Aboriginal groups
Links to 1.2 content development for Orange Regional Museum and Villages of the Heart 3. |
§ Work with OLALC on an Aboriginal heritage trail and brochure for the region § Document Aboriginal collections held by OLALC § Oral history of The Springs § Investigate options for public art to mark significant places and stories, such as The Springs § Participate in development and delivery of relevant parts of the Orange Aboriginal Social Development Plan § Work with the Elders group to record and present their stories § Develop Aboriginal content for Orange Regional Museum and its programs around the museum becoming a keeping place and centre of education about Aboriginal history and culture § Commission education programs for use by schools in the region exploring Aboriginal sites and visiting the ORM § Work with museums and the Aboriginal community to improve the documentation and interpretation of Aboriginal collections and displays
|
OLAC representatives and members of the Aboriginal community, MHC MA, consultant historians |
2014-9 |
3.7
|
Museums on the Street, links to 3.1
Explore options to place museum stories, robust objects, and images in the public domain |
§ Investigate options to design banners and robust displays for vacant shops in main streets § Explore ways to reuse Fruitful Landscapes exhibition at venues around Orange |
|
2015-9 |
3.8
|
Interpret significant places, themes and events in the migration history of the region, in collaboration with museums, community groups and the NSW Migration Heritage Centre
Links to Villages of the Heart and Orange Regional Museum exhibitions Cornish Chinese Refugees and recent migrants to Orange
|
§ Review Stage 1 of Cornish history § Upload thematic history to website § Commission mapping of significance hawthorn hedges related to Cornish settlement § Consult descendants of Cornish settlers to identify and document significant objects and traditions § Acquit MHC grant § Identify options for next stage of the work and discuss with MHC § Commission a thematic history of the Chinese in the region, identify significant objects, liaise with museums, § Scope project on recent migrants and refugees in Orange to document and interpret their stories of migration and settlement in Orange § Consult migrant support services § Develop exhibitions
|
MA, MHC, Consultant historians
MA MHC
|
2014-19
2014-2015 |
3.9 |
Work with museums to participate in the calendar of community events, history and heritage weeks, NAIDOC Week, and events in tourism calendar
Identify community stories, events and anniversaries as potential ideas for community exhibitions
|
§ Consult with museums to develop annual program of talks and activities around History and Heritage Weeks and other key community events § Identify speakers, public program opportunities § Promote events on museum website § As resources permit, give talks to clubs and community organisations on heritage and history themes § |
MHC SCP museums |
|
|
Electrolux |
|
|
|
GOAL 4 DEVELOPING SUSTAINABLE MUSEUMS
Museum networks, collaborative programs, partnerships and museum skills
SHORT TERM 3-5 YEARS
Key Strategies/ Actions
|
Tasks |
Who |
Timeframe |
|
4.1 |
Maintain and develop museums network with representatives from museums, historical societies, councils and community groups |
§ Consult with museums on meeting dates and annual program of activities § Promote network meetings on website § Develop email circular linked to website § Link network meetings to projects and training § Promote access to training and professional development § Publicise grant opportunities § Liaise with MA chapter on opportunities for joint programs promotion § Evaluate network performance
|
MHC MA |
Ongoing |
4.2 |
Undertake new audit/ survey of museums and collections, building on 2007 audit |
§ Review audit questions and develop new questionnaire § Send out survey and assist museums to complete § Analyse data and prepare digest of responses § Update sustainable collections plan and museum development plan to reflect issues and needs identified in the audit/ survey § Communicate results to museums and councils and funding partners
|
MHC MA Consultant |
2014-5? |
4.3
|
Develop best practice sustainable museums in the Central West |
§ Working with the museums network, identify training needs and opportunities § Assist community museums to meet national benchmarks § Assist museums to develop strategic plans and have up-to-date museum policies § Work with museums to develop strategies on volunteer recruitment § Work with museums to track visitor numbers and undertake audience research § Seek funding for further stages of SCP § Promote SCP as a national model of museum/ council planning and cooperation § Workshop strategies for what makes a successful HS
|
MA MHC
|
Ongoing
|
4.4
|
Regional strategic plan for the museums of central NSW
Links to goal 1 |
§ Review museum buildings and identify future needs to meet national benchmarks § Review information from museum audit § Analyse regional tourism strategies and target visitors, reviewing implications for museum operations, exhibitions and programs § Review cultural and tourism infrastructure and plans § Consulting with librarians, heritage planners, tourism and economic development officers § Identify priority work and programs for each museum § Develop strategic plan and consult with councils and museums |
MA HA MHC NSW Heritage Office
|
2015-19 |
4.5 |
Maintain an active partnership between Cabonne, Blayney and Orange councils
|
§ Regular reports to councils on progress with SCP § Monitor budget and resource allocations |
MA MHC |
Ongoing
|
NOTE:
MA Museum Adviser MHC Museum and Heritage Coordinator
MGNSW Museums & Galleries NSW HA Heritage Adviser
OLALC Orange Local Aboriginal Lands Council SLM Sydney Living Museums
MHC NSW Migration Heritage Centre
ORM Orange Regional Museum
O&DHS Orange and District Historical Society
TRIM REFERENCE: 2015/2182
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
This report provides a summary of the initial study conducted by GHD on behalf of Council of Mt Canobolas that identifies the constraints and opportunities for a Mountain Bike (MTB) Trail Centre and the next steps that would be required.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “6.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities”.
Financial Implications
Council has $25,000 remaining from external funding for this project. If the next stage is approved, the balance of the cost will be estimated and funding source detailed in the quarterly review for the September quarter.
Policy and Governance Implications
Nil
1 That Council note the report by GHD and its recommendations. 2 That Council approve the conduct of a Trail Design together with an environmental assessment with funding to be identified in the September 2015 quarterly review. |
further considerations
The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:
Image and Reputation |
There is a risk that the resolution if adopted would generate negative publicity, however positive publicity is also likely. |
Environmental |
There is no environmental impact by adopting the recommendation. |
Stakeholders |
Council will continue to work with all stakeholder groups during the next phase if the recommendation is adopted. |
SUPPORTING INFORMATION
At its meeting of 16 December 2014 Council resolved:
RESOLVED - 14/1093 Cr A Brown/Cr J Whitton That Council contribute seed funding of up to $50,000 to the Mountain Bike Trail Centre concept at Mt Canobolas subject to matching funding being obtained, and if funding is not obtained within 3 months, a report be brought back to Council.
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On 28 January 2015 Council was advised that it was successful in sourcing a grant of $50,000 for the purposes of conducting a study to develop the concept of a MTB Trail Centre on Mt Canobolas.
Council appointed GHD for the conduct of the first phase of the project, being constraints and opportunities assessment and those subsequent steps that will follow, should Council determine that the project should be taken to the next stage of assessment.
An important component of the project was to conduct stakeholder consultation. This was conducted with:
1 Orange City and Cabonne Councils
2 National Parks and Wildlife Service
3 Central West Off Road Bicycle Club
4 Orange Field Naturalist and Conservation Society
5 Environmentally Concerned Citizens of Orange
6 Central West Environment Council
GHD have completed the initial phase of the project where an analysis of the possibility of a MTB trail centre has been conducted. A restraints and opportunities paper was developed and has been circulated to Councillors, the stakeholders and associated groups.
The paper considered four main areas. These being:
· Legislative and policy factors including Government policy
· Environmental factors including mapping of ecological communities, the identification of noxious species, consideration of aboriginal and heritage factors, and environmental approvals
· Operational factors including cycling experience, trail standards, management and maintenance of trails, location and cost
· Stakeholder Consultation
The summary finding of the paper was:
“There are a range of steps which could occur to further progress a proposal to construct a network of mountain bike tracks within Mount Canobolas SCA, and potentially provide significantly enhanced tourism and recreation opportunities for the Central Tablelands.
There are parts of the Canobolas SCA which may be suitable for the construction of a range of mountain bike trails, subject to environmental assessment and Ministerial approval, which appeal to a range of end users, potentially creating significant tourism opportunities for broader region.
It may be possible to carefully complete the design of a mountain bike trail network within the SCA which:
· Is consistent with NPWS strategy, policy and trail design standards;
· Can reduce the potential for conflicts with other SCA users but links to existing recreation facilities. Routes may be planned to avoid, where possible, areas which have a higher density of established walking trails (such as within the vicinity of Mount Canobolas, Young Man Canobolas, The Walls Picnic Area), are less constrained by slope (such as west of Towac Way) and areas containing Endangered Ecological Communities; and
· Incorporates mitigation measures, identified through environmental assessment and survey, to mitigate potential environmental impacts in accordance with statutory requirements.
It is recommended if Council wishes to further explore the potential for the construction of a mountain bike trail network within Mount Canobolas SCA that the next stage of this project is progressed, and a mountain bike trail designer is engaged to design a trail network, giving consideration to the constraints and opportunities identified within this report.”
The broad feedback from the environmental groups was that Council should NOT proceed with the next stage of the project. The basis for the majority of the comments was centred on the following:
· that without a trail design and associated environmental impact it was impossible to determine the extent of the track and its impact
· without knowing what can be constructed it is difficult to determine the economic benefit that could be derived from the project
· if a track was developed there is no clear plan for its management or maintenance;
· the construction of a MTB trail centre is not permitted within the current conservation management plan for the Mt Canobolas SCA
· An MTB trail centre should not be built in the SCA and should be built somewhere else – eg a disused quarry
· Both the construction and its maintenance would require significant funding that is not currently available.
DIRECTOR COMMUITY, RECREATION AND CULTURAL SERVICES COMMENT
It is recommended to Council that the project proceed to the next stage of the project of engaging a trail designer together with an environmental assessment. The conduct of this work will enable Council to form a view on the possibilities of a MTB trail centre, its environmental impact, both positive and negative and the assessment of economic and health benefits.
The development of MTB trail centres is supported by the NSW Government as demonstrated by:
· The Office of Environment and Heritage (OEH) Cycling Policy identifies the objectives for managing access by cyclists to NPWS managed land (which includes State Conservation Areas) and recognises it as a legitimate recreational activity.
· The OEH Sustainable Mountain Bike Strategy provides guidelines for track planning and operational management, facilitating visitor access and staging events. These together with international standards provide the basis for trail design and management.
· MTB trails developed in SCA areas is permitted and supported by the NSW Government as demonstrated by the MTB Trail Centre at Glenrock State Conservation Area. This has 14km of purpose-built bike trails and 20km of linked management trails in the northern section of the park.
· A process for the review and amendment of Conservation Management Plans and if approved by the Minister its adoption has be implemented by the NSW Government.
The presence of rare ecological communities and a broader sensitive fauna and flora environment does not preclude the existence of a MTB trail centre which is demonstrated by the development of MTB trail centres in environmentally sensitive areas in Tasmania, Queensland and Victoria.
It is recommended that Council proceed to the next stage of the project.
1 Mt Canobolas and Environs Mountain Bike (MTB) Trail – Constraints and Opportunities Analysis – GHD Report, D15, 30741 (Under Separate Cover)