ORANGE CITY COUNCIL

Ordinary Council Meeting

 

Agenda

 

18 August 2015

 

 

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Ordinary meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 18 August 2015 commencing at 7.00pm.

 

 

Garry Styles

General Manager

 

For apologies please contact Michelle Catlin on 6393 8246.

    

 


Council Meeting                                                                                           18 August 2015

 

 

Agenda

EVACUATION PROCEDURE

In the event of an emergency, the building may be evacuated. You will be required to vacate the building by the rear entrance and gather at the entrance to the car park. This is Council's designated emergency muster point.

Under no circumstances is anyone permitted to re-enter the building until the all clear has been given and the area deemed safe by authorised personnel.

In the event of an evacuation, a member of Council staff will assist any member of the public with a disability to vacate the building

  

1                Introduction.. 4

1.1            Apologies and Leave of Absence. 4

1.2            Opening Prayer. 4

1.3            Acknowledgement of Country. 4

1.4            Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests. 4

2                Mayoral Minutes. 5

2.1            Committee Structure. 5

3                Confirmation of Minutes of Previous Meeting.. 6

3.1            Minutes of the Ordinary Meeting of Orange City Council held on 04 August 2015  7

4                Notices of Motion/Notices of Rescission.. 14

Nil

5                General Reports. 15

5.1            Statement of Investments - July 2015. 15

5.2            Recommendations and Resolutions from Policy Committees. 20

5.3            Outstanding Questions Taken on Notice. 32

5.4            Performance Indicators - April to June 2015. 35

5.5            Development Recap 2015. 88

5.6            Complaints Under Council's Code of Conduct 90

5.7            Training Opportunities for Councillors. 92

5.8            Mission Australia. 97

5.9            Acquisition of Land for Road Construction - Lot 211 DP 1209495. 101

5.10         Classification of Lot 135 DP 1207360 McCormick Place - Drainage Reserve. 104

5.11         Orange Botanic Gardens Precinct Master Plan. 106

5.12         Spot Rezonings Leewood Drive. 132

5.13         Development Application DA 4/2015(1) - Lot 18 Emerald Street 175

6                Closed Meeting - See Closed Agenda.. 370

6.1            Land Sale. 371

6.2            Narrambla Land Sale. 372

6.3            Voluntary Planning Agreement - Employment Generating Development 373

7                Resolutions from closed meeting.. 374

 


Council Meeting                                                                                           18 August 2015

1       Introduction

1.1     Apologies and Leave of Absence

1.2     Opening Prayer

1.3     Acknowledgement of Country

I would like to show my respect and acknowledge the Traditional Custodians of the Land, of Elders past and present, on which this meeting takes place.

1.4     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting.

 

 


Council Meeting                                                                                           18 August 2015

 

 

2       Mayoral Minutes

2.1     Committee Structure

TRIM REFERENCE:        2015/2108

 

 

Mayoral Minute

Given the importance Council has placed on employment and recreation related facilities and services, I propose that Council consider a revised Policy Committee structure.

 

Recommendation

That Council create a Policy Committee structure as follows:

·        Employment and Industry Policy Committee

·        Environment and Economic Development Policy Committee

·        Finance Policy Committee

·        Infrastructure Policy Committee

·        Services Policy Committee

·        Sport and Recreation Policy Committee

·        Sustainable Development Committee 

 

 

John Davis
Mayor

SUPPORTING INFORMATION

The Mayoral/Deputy Mayoral election and election of Policy Committee chairs will be contemplated at the 1 September 2015 Extraordinary meeting. I have prepared this Mayoral Minute so the report to that meeting shows the two new Policy Committees proposed in this report if the new structure is adopted by Council.

Council has identified a commitment to creating jobs through the Jobs Creation Strategy allocating $110,000 for 10 years through the jobs creation program. 2015/16 is the third year of the program.

Additionally, Council is currently planning facilities and services in the sporting and recreation areas including possible development at Wade Park, Waratahs support, human powered vehicles facilities, possible Cricket Centre of Excellence, rectangular playing field options, BMX facilities, mountain bike and general cycling facilities, strategic planning and the large project to install bike path infrastructure that Council recently received grant funds to complete. 

With the importance of the employment and sport/recreation issues, and the allocation of significant funds to these two areas, the creation of the two Policy Committees will provide the opportunity for the Council to discuss the strategic and policy issues in the proposed new Policy Committees to provide future direction in these areas.


Council Meeting                                                                                           18 August 2015

 

 

3       Confirmation of Minutes of Previous Meeting

RECOMMENDATION

That the Minutes of the Ordinary Meeting of Orange City Council held on 4 August 2015 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 4 August 2015.

 

Attachments

1        Minutes of the Ordinary Meeting of Orange City Council held on 4 August 2015



ORANGE CITY COUNCIL

MINUTES OF THE

Ordinary Council Meeting

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 4 August 2015

COMMENCING AT 7.00pm


 1      Introduction

Attendance

Cr J Davis OAM (Mayor), Cr C Gryllis (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr R Gander, Cr J Hamling, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services,  Manager Administration and Governance, Manager Corporate and Community Relations, Manager Financial Services, Operations Manager, Works Manager, Manager Building and Environment, Manager Waste Services and Technical Support

1.1     APOLOGY

 

RESOLVED - 15/303                                                                                Cr C Gryllis/Cr K Duffy

That the apology be accepted from Cr J Whitton for the Council Meeting of Orange City Council on 4 August 2015.

1.2     ACKNOWLEDGEMENT OF COUNTRY

 

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

CCL Item 4.1 Rate Exemptions for Church Properties by Cr Turner

Cr A Brown declared a pecuniary interest in Item 4.1 as he deals with religious organisations as a Real Estate Agent.

Cr C Gryllis declared a pecuniary interest in Item 4.1 as a Real Estate Agent negotiating boundary adjustments with adjoining property owners.

SDC Item 2.2 Development Application DA 125/2015(1) – 30 Stirling Avenue

Cr N Jones declared a less than significant non-pecuniary interest in Item 2.2 as a resident of the area and will participate in the debate and voting on this item.

IPC Item 2.1 Minutes of the City of Orange Traffic Committee – 14 July 2015

Cr K Duffy declared a non-pecuniary interest in Item 2.1 relating to Bus Zone Times – Summer Street as he is employed by Orange Buslines.

 

 

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.02PM

SDC Item 2.2 Development Application DA 125/2015(1) – 30 Stirling Avenue

Wayne Petrie

Mr Petrie sought Council’s approval of the application.

THE OPEN FORUM CONCLUDED AT 7.12PM

2       Mayoral Minutes

Nil

3       Confirmation of Minutes of Previous Meeting

RESOLVED - 15/304                                                                                Cr R Kidd/Cr S Munro

That the Minutes of the Ordinary Meeting of Orange City Council held on 21 July 2015 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 21 July 2015.

 

 

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 7.14PM

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 7.31PM


 

 

4       Notices of Motion/Notices of Rescission

4.1     Rate exemptions for church properties by Cr Turner

TRIM Reference:        2015/1918

Cr A Brown declared a pecuniary interest in Item 4.1 as he deals with religious organisations as a Real Estate Agent, left the Chamber, and did not participate in the voting or debate on this item.

Cr C Gryllis declared a pecuniary interest in Item 4.1 as Real Estate Agent negotiating boundary adjustments with adjoining property owners, left the Chamber, and did not participate in the voting or debate on this item.

RESOLVED - 15/321                                                                           Cr R Turner/Cr J Hamling

1        That Council acknowledges that under the Local Government Act 1993 properties owned by churches which meet the Act definition of exempt are non-rateable.

2        That Council acknowledges that under the current definition in the Act that more than 60 church properties in the Orange Local Government Area have rate exemptions forgoing close to $400,000 annually in revenue.

3        That 181-183 Lords Place, Orange be rateable effective 1 July 2015.

4        That Council make a submission to the NSW Government to ensure exemptions for multiple church properties owned by a single church are investigated as part of the IPART review.

 

 

MATTER ARISING

RESOLVED - 15/322                                                                                  Cr K Duffy/Cr R Kidd

That Council submit a motion to the Local Government NSW Conference seeking a review of non-rateable properties.

 

 

5       General Reports

5.1     Electrolux Commemorative Book

TRIM Reference:        2015/1890

RESOLVED - 15/323                                                                           Cr R Gander/Cr S Munro

That Council fund the request from Electrolux for $10,000 for a commemorative book from the advertising budget.

 

 


 

5.2     Orange City Council Participation in Ryde Council's 2015 Granny Smith Festival

TRIM Reference:        2015/1859

RESOLVED - 15/324                                                                            Cr R Turner/Cr S Munro

That the funding allocated to the 2015 Ryde River Festival be re-allocated to promotional activity at the Ryde Granny Smith Festival.

 

 

QUESTION TAKEN ON NOTICE                                                                                                    

Cr Kidd requested information on Council’s support of the Orange Apple company. A memo to be circulated to Councillors.

 

5.3     Local Government NSW Annual Conference

TRIM Reference:        2015/1915

RESOLVED - 15/325                                                                              Cr N Jones/Cr S Munro

That Council submit the following motion relating to rail infrastructure:

That Local Government NSW lobby the NSW Government to;

(a)           Implement the planning and procurement of the replacement XPT fleet to service Regional NSW, within the current electoral parliamentary term, and

(b)          Plan and implement improvements to rail infrastructure and alignment to ensure the new XPT fleet can perform to its maximum capability.

 

 

RESOLVED - 15/326                                                                                  Cr N Jones/Cr R Kidd

That Council submit the following motion relating to the container deposit scheme:

1        That Local Government NSW request its representative on the NSW Container Deposit Scheme (CDS) Advisory Committee to support a CDS that includes a monetary deposit and reward system through both Reverse Vending Machines (RVMs), and Community and Council Recycling Centres, and that the CDS covers plastic, aluminium and glass drink containers.

2        That Local Government NSW seek an assurance that a CDS will recognise the right of local councils to receive payment for containers collected via kerbside waste collection.

 

 

RESOLVED - 15/327                                                                           Cr R Gander/Cr R Turner

That Council submit a motion in relation to the role and performance of private certifiers.

 

 

RESOLVED - 15/328                                                                                Cr K Duffy/Cr C Gryllis

That Council submit a motion in relation to seeking support for the Federal Government to reinstate the indexation of the Federal Assistance Grants.

 

 

5.4     National General Assembly of Local Government

TRIM Reference:        2015/1943

RESOLVED - 15/329                                                                                Cr K Duffy/Cr C Gryllis

That the report on the National General Assembly of Local Government by Cr Kevin Duffy be acknowledged.

 

 

5.5     Classification of Lot 157 DP 1207987 Tilston Way - Drainage Reserve

TRIM Reference:        2015/1821

RESOLVED - 15/330                                                                            Cr R Turner/Cr S Munro

1        That Lot 157 DP 1207987 be classified as Operational Land pursuant to Chapter 6, Part 2 of the Local Government Act 1993.

2        That authority be granted to affix the Council Seal to any documentation necessary to allow the classification.

 


 

 

6       Closed Meeting

In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.

In response to a question from the Mayor, the General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.

The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.

RESOLVED - 15/331                                                                             Cr S Munro/Cr C Gryllis

That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:

6.1     Land Sale - Trappit Place

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.2     Waste Services Contract

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.3     Extension of Senior Staff Contracts

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (a) personnel matters concerning particular individuals (other than councillors).

 

     

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE CLOSED MEETING AT 8.11PM

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 8.34PM


 

 

7       Resolutions from Closed Meeting

The General Manager read out the following resolutions made in the Closed Meeting of Council.

6.1     Land Sale - Trappit Place

TRIM Reference:        2015/1809

RESOLVED - 15/332                                                                                Cr R Kidd/Cr S Munro

That Item 6.1 be withdrawn at the request of the proposed purchaser.

 

 

6.2     Waste Services Contract

TRIM Reference:        2015/1940

RESOLVED - 15/333                                                                              Cr C Gryllis/Cr G Taylor

That the report by the Manager of Corporate and Community Relations on the Waste Services contract be acknowledged, and that a Councillor briefing be scheduled to discuss the waste services contract.

 

 

6.3     Extension of Senior Staff Contracts

TRIM Reference:        2015/1888

RESOLVED - 15/334                                                                            Cr C Gryllis/Cr R Gander

That Council note the report and the consultation process.

 

 

The Meeting Closed at 8.35pm

 

This is Page Number 7 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 4 August 2015.

  


Council Meeting                                                                                           18 August 2015

 

 

4       Notices of Motion/Notices of Rescission

Nil


Council Meeting                                                                                           18 August 2015

 

 

5       General Reports

5.1     Statement of Investments - July 2015

TRIM REFERENCE:        2015/2020

AUTHOR:                       Brock Gannon, Financial Accounting Officer    

 

 

EXECUTIVE Summary

The purpose of this report is to provide a statement of Council’s investments held as at 31 July 2015.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.

Financial Implications

Nil

Policy and Governance Implications

Council’s investment policy has been developed to minimise risks arising from Council’s investment activity by establishing value and credit rating limits with whom investments may be placed. This diversification of Council’s investment practices essentially provides a safeguard of Council’s investment portfolio. As disclosed in the certification by the Responsible Accounting Officer, all of Council’s investment activity has been conducted in accordance with Council’s adopted investment policy and applicable legislation.

 

Recommendation

1        That Council receives the Statement of Investments as at 31 July 2015.

2        That Council receives and adopts the certification of the Responsible Accounting Officer.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Regulation 212(1) of the Local Government (General) Regulation 2005 requires that a written report be presented each month at an Ordinary Meeting of the Council detailing all money that Council has invested under Section 625 of the Local Government Act 1993.


 

As at 31 July 2015, the investments held by Council totalled $117,221,941.08 and is attributed to the following funds.

 

 

31/07/2015

30/06/2015

General Fund

48,114,048.29

48,769,505.93

Sewer Local Fund

32,242,344.58

40,643,794.00

Water Supply Local Fund

34,752,421.48

26,752,604.22

Orange CBD Special Rate

2,113,126.73

2,161,933.98

117,221,941.08

118,327,838.13

 

A reconciliation of Council’s investment portfolio provides a summary of the purposes for which Council’s investments are being held.

 

Externally Restricted

31/07/2015

30/06/2015

General Fund

22,965,190.72

22,965,190.72

Water Fund

34,752,421.48

26,752,604.22

Sewer Fund

32,242,344.58

40,643,794.00

CBD Fund

2,113,126.73

2,161,933.98

Auspiced

1,409,738.30

1,409,738.30

Internally Restricted

14,930,187.44

14,930,187.44

Unrestricted

8,808,931.83

9,464,389.47

117,221,941.08

118,327,838.13

 


 

Portfolio Performance

Council’s current Long Term Financial Plan establishes the benchmark for Council’s interest on investments at “75 basis points above the current cash rate”. The cash rate as at 31 July 2015 remained at 2.00%. The annualised average interest rate of Council’s investment portfolio at the same reporting date was 3.60% (weighted average 3.51%) which continues to exceed Council’s benchmark i.e. the cash rate of 2.00% plus 0.75% (or 75 basis points).

 

 


 

Council has also utilised the AusBond Bank Bill Index to provide a further benchmark focused towards long term investments. As at 31 July 2015, the AusBond rate was 2.14%. The annualised average interest rate of Council’s investment portfolio at the same reporting date was 3.60%.

Council’s adopted Investment Policy establishes limits in relation to the maturity terms of Council’s investments as well as the credit ratings of the institutions with whom Council can invest.

The following tables provide a dissection of Council’s investment portfolio as required by Council’s Investment Policy. The Policy identifies the maximum amount that can be held in a variety of investment products or with institutions based on their respective credit ratings.

Table 1 and Table 2 shows the percentage held by Council (holdings) and the additional amount that Council could hold (capacity) for each respective category in accordance with limits as established by Council’s Policy.

Table 1: Maturity – Term Limits

Term to Maturity Allocation

Maximum

Holdings

Capacity

0 - 3 Months

100.00%

6.25%

93.75%

3 - 12 Months

100.00%

62.71%

37.29%

1 - 2 Years

70.00%

9.26%

60.74%

2 - 5 Years

50.00%

21.77%

28.23%

5+ Years

25.00%

0.00%

25.00%

 

Table 2: Credit Rating Limits

 

Maximum

Holding

Capacity

AAA

100.00%

0.00%

100.00%

AA

100.00%

30.45%

69.55%

A

60.00%

39.00%

21.00%

BBB & NR

40.00%

30.55%

9.45%

Below BBB

0.00%

0.00%

0.00%

 

It should be noted that the amounts presented in this report will be audited as part of the preparation of Council’s General Purpose Financial Statements for the 2014/15 year and may be subject to change.

Certification by Responsible Accounting Officer

I, Aaron Jones, hereby certify that all investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.

 

  


Council Meeting                                                                                           18 August 2015

 

 

5.2     Recommendations and Resolutions from Policy Committees

TRIM REFERENCE:        2015/2039

AUTHOR:                       Michelle Catlin, Manager Administration and Governance    

 

 

EXECUTIVE Summary

Council’s Policy Committees (Sustainable Development Committee, Infrastructure Policy Committee, Services Policy Committee, Environment and Economic Development Policy Committee and Finance Policy Committee) have delegation to determine matters before those Committees, with the exception of items that impact on Council’s Delivery/Operational Plan. This report provides minutes of the Policy Committees held since the last meeting. Resolutions made by the Committees are for noting, and Recommendations are presented for adoption or amendment by Council.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

1        That the resolutions made by the Sustainable Development Committee at its meeting held on 4 August 2015 be noted.

2        That the resolutions made by the Infrastructure Policy Committee at its meeting held on 4 August 2015 be noted.

3        That the resolutions made by the Services Policy Committee at its meeting held on 4 August 2015 be noted.

4        That the following recommendations made by the Services Policy Committee at its meeting held on 4 August 2015 be adopted.

          a        That the recommendations made by the Central West Libraries at its meeting held on 26 June 2015 be adopted.

          b       That Council approve the adjustment of $2,558.92 to be transferred from another budget element in the existing Orange Library budget.

5        That the resolutions made by the Environment and Economic Development Committee at its meeting held on 4 August 2015 be noted.

6        That the resolutions made by the Finance Policy Committee at its meeting held on 4 August 2015 be noted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Sustainable Development Committee

At the Sustainable Development Committee meeting held on 4 August 2015, all resolutions were made under delegation, and the minutes are presented for noting.

Infrastructure Policy Committee

At the Infrastructure Policy Committee meeting held on 4 August 2015, all resolutions were made under delegation, and the minutes are presented for noting.

Services Policy Committee

At the Services Policy Committee meeting held on 4 August 2015 all resolutions were made under delegation, and the minutes are presented for noting, with exception to the following recommendations which are presented to Council for adoption.

2.1     MINUTES OF THE CENTRAL WEST LIBRARIES - 26 JUNE 2015

TRIM REFERENCE:        2015/1951

Recommendation                                                                                Cr C Gryllis/Cr R Kidd

1        That the recommendations made by the Central West Libraries at its meeting held on   26 June 2015 be adopted.

2        That Council approve the adjustment of $2,558.92 to be transferred from another budget element in the existing Orange Library budget.

 

Environment and Economic Development Policy Committee

At the Environment and Economic Development Policy Committee meeting held on 4 August 2015, all resolutions were made under delegation, and the minutes are presented for noting.

Finance Policy Committee

At the Finance Policy Committee meeting held on 4 August 2015 several resolutions were made under delegation, and those resolutions are presented for noting.

Attachments

1          SDC 4 August 2015 Minutes, 2015/2044

2          IPC 4 August 2015 Minutes, 2015/2045

3          SPC 4 August 2015 Minutes, 2015/2046

4          EEDPC 4 August 2015 Minutes, 2015/2047

5          FPC 4 August 2015 Minutes, 2015/2048

 


Council Meeting                                                                                               18 August 2015

5.2                       Recommendations and Resolutions from Policy Committees

Attachment 1      SDC 4 August 2015 Minutes


 


Council Meeting                                                                                               18 August 2015

5.2                       Recommendations and Resolutions from Policy Committees

Attachment 2      IPC 4 August 2015 Minutes


 


Council Meeting                                                                                               18 August 2015

5.2                       Recommendations and Resolutions from Policy Committees

Attachment 3      SPC 4 August 2015 Minutes


 


Council Meeting                                                                                               18 August 2015

5.2                       Recommendations and Resolutions from Policy Committees

Attachment 4      EEDPC 4 August 2015 Minutes


 


Council Meeting                                                                                               18 August 2015

5.2                       Recommendations and Resolutions from Policy Committees

Attachment 5      FPC 4 August 2015 Minutes


 


Council Meeting                                                                                           18 August 2015

 

 

5.3     Outstanding Questions Taken on Notice

TRIM REFERENCE:        2015/2040

AUTHOR:                       Michelle Catlin, Manager Administration and Governance    

 

 

EXECUTIVE Summary

Councillors have the opportunity to ask questions of the General Manager throughout Council and Committee meetings. While many questions asked can be answered at the meeting, or via a memo circulated to Councillors after the meeting, some questions require further action.

To ensure these questions are recorded and monitored, the attached table is updated, and is provided to Council for information.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

That the information provided in the report by the Manager Administration and Governance on Questions Taken on Notice be acknowledged.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Attached is a table of outstanding questions taken on notice from the Council Meetings held from 15 April 2014 to present. Where action has been taken on a particular question, this is noted in the “action” column. A new section has been added to the report where a matter arising has been progressed as a works request so Councillors are provided with an update on those items that require works to be scheduled.

 

Attachments

1          Outstanding Questions Taken on Notice, 2014/745

 


Council Meeting                                                                                                                     18 August 2015

5.3                       Outstanding Questions Taken on Notice

Attachment 1      Outstanding Questions Taken on Notice

                                                                                                                            

 

OUTSTANDING QUESTIONS TAKEN ON NOTICE

COUNCIL MEETINGS

 

Date of Meeting

Question

Responsible Staff Member

Action

4 August 2015

Cr Duffy requested information on the current operational status of the RSPCA in Orange.

Manager Building and Environment

Information to be circulated to Councillors.

Cr Duffy requested information on investments held by Central West Libraries.

Manager Financial Services

A memo to be circulated to Councillors.

Cr Kidd requested information on Council’s support of the Orange Apple company.

Manager Financial Services

A memo to be circulated to Councillors.

21 July 2015

Cr Gryllis requested an inspection of Anzac Park Skate Facility and BMX Track and other key sites be organised.

Manager Administration and Governance

Inspection to be organised.

Cr Turner requested information in relation to wether this approval creates additional waste/water charges to this land (Lot 74 DP 245220 – 3 Old Regret Road, Clifton Grove), and whether the approval extends to any future owner of this property.

Manager Financial Services

A memo to be circulated to Councillors.

16 June 2015

Cr Kidd requested an update on plans for landscaping the triangle section of land between the Northern Distributor Road and the Mitchell Highway

Director Technical Services

Information to be circulated to Councillors.

Cr Hamling requested consideration be given to establishing a Facebook page for former Electrolux workers or an Electrolux Apprenticeship.

Manager Corporate and Community Relations

A request has been made to Electrolux on these matters.

12 May 2015

Cr Whitton requested information on the cost of Council’s membership of CENTROC.

Manager Financial Services

Information emailed to Councillors 12 August 2015.

 

7 April 2015

Cr Brown requested the City of Orange Traffic Committee review parallel parking line marking in the Central Business District to ensure motorists can identify parking spaces designated as parallel parking.

Commercial and Emergency Services Manager

Several carparks have been identified and will be painted in the near future.

17 Mar 2015

Cr Taylor requested a review of Council’s process for determining requests to waive hire fees for the Orange Function Centre, and include a review of costs for making the Centre available.

Director Community, Recreation and Cultural Services

Information is currently being collated for consideration by Council.

7 Oct

2014

Cr Gryllis requested guidance in relation to determining any interest when dealing with company names only and not owners of that company.

General Manager

Further clarification is being sought by the Office of Local Government following the training with Councillors held on 23 February 2015.

2 Sept 2014

 

Cr Hamling requested a briefing to consider options for private cars for sale being parked on Council land, particularly on the Northern Distributor Rd and the Escort Way, and Jack Brabham Park.

Director Development Services

This item will be included on the Councillor Briefing Schedule.

15 April 2014

Cr Taylor requested consideration be given to further noise abatement issues at the residential properties in Anson Street adjacent to the Northern Distributor Road.

Director Technical Services

A detailed noise abatement plan involving consideration of earth bunds and associated landscaping is being investigated. On completion, a report will be prepared for Council.

 

 

 


Council Meeting                                                                                           18 August 2015

 

 

5.4     Performance Indicators - April to June 2015

TRIM REFERENCE:        2015/1966

AUTHOR:                       Michelle Catlin, Manager Administration and Governance    

 

 

EXECUTIVE Summary

This report provides the final quarter review of the 2014/18 Delivery/Operational Plan. The performance indicators illustrate the progress Council has made on the strategies identified in its strategic planning documents.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.3 Our City - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions”.

Financial Implications

Nil

Policy and Governance Implications

This report provides the consolidated progress made in implementing Council’s Delivery/Operational Plan 2014/18, as required by the integrated planning and reporting obligations.

 

Recommendation

That the Performance Indicators – April to June 2015 be acknowledged.

 

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

Service Delivery

The Performance Indicators highlight progress in achieving the strategies and actions set by Council’s Delivery/Operational Plan. The “traffic light” indicators show the status of progress. Those actions with green lights are completed. Amber lights indicate a measure of progress, without the task being fully completed. Red lights indicate that progress has not been made, or is limited. Progress may be limited for a range of reasons, and comments are provided on each task.

Despite some amber and red lights, Council has continued to provide a very high level of service to the Orange Community.

 


 

SUPPORTING INFORMATION

The performance indicators for the April to June 2015 quarter are provided. A number of tasks have an amber light, indicating some, but not all, of the performance indicators have been met during the quarter. There are also a number of red lights, which indicate the performance indicator has not been met. An explanation is provided for all red lights.

The financial reports relating to Council’s year-end budget performance will be the subject of a separate report to Council in September 2015.

As the last report for the 2014/15 year, the following are some of the highlights and achievements in the June 2015 quarter noted in the attached:

 

Direction

Item number

Project/achievement

Our City

1.14

Significant progress on implementation and use of the Enterprise Risk Management system. Now using on major projects and across operational areas to assess risks to Council. A key process improvement tool.

Our City

1.2.1

Completion of implementation of new business paper production system with a monitoring tool.

Our City

1.2.2

All quarterly reports on performance of the Delivery/Operational Plan progress complied with the reporting timeframes. In the first 10 councils to submit 2013/14 annual financial statements to Office of Local Government.

Our City

1.3.1

The South Orange “Shiralee” development plan was completed which will see the creation of close to 1,800 residential lots.

Our City

3.2.1

The Equal Employment Opportunity Plan was updated. Council reviewed its processes and implemented an online performance system and online recruitment process. Succession Planning for critical positions has been completed with action plans developed for a number of positions.

Our City

4.4.1

Council lodged its Fit for the Future response to the NSW Government’s reform agenda for local government in June 2015 opting for a stand alone position after a joint investigation with Cabonne Council for a merger resulted in Cabonne determining it would stand alone.

Our Community

5.1.1

Council prepared the Orange Botanic Gardens Master Plan and sought public comment on the Plan. A review of the Bicycle Plan was also completed.

Our Community

5.1.3

Moulder Park youth precinct enhancements, including play apparatus, seating and shared pathway connectivity and bridge over Rifle Range Creek, and replacement of the pedestrian bridge linking National Avenue to the Aquatic Centre has been completed.
ANZAC Park skate facility constructed.

Ploughmans Wetland boardwalk constructed with the support of the Federal Government's Green Army program.


 

Direction

Item number

Project/achievement

Our Community

7.1.1

Council secured funding through ClubGrants for the Operation Never Again promotion as a component of the Crime Prevention Partnership.

Our Community

7.1.2

Implementation of the Operational Area of the Children (Protection and Parental Responsibility) Act 1997 for the period 1 January to 30 June 2015 was finalised in the year and reported to Council in first quarter of 2015/16

Our Community

8.1.4

Construction on the Orange Regional Museum commenced with completion expected in the 2nd quarter of 2015/16.

Our Community

8.2.2

All oral history stories in the Library’s heritage collections were digitised.

Our Community

9.1.1

The Department of Prime Minister and Cabinet has approved funding for the Designing Futures program commencing 1 January 2016. This is an Aboriginal specific program for targeted young people including after school activities, linking young people with mainstream services and providing positive engagement through recreation and cultural activities

Our Community

9.1.5

ClubGrants funding has been approved $2,000 for Adult Learn to Swim program; $1,000 for Information Workshops; $2,000 for Harmony Day Soccer (2016).

Our Economy

10.1.1

New tourism branding strategy developed for Orange Region with support of Cabonne and Blayney Councils. New brand has been applied to regional guides for both city and villages, events, promotion and marketing, website, mobile website and mobile App.

Our Economy

10.1.2

Visitor Information services have continued via temporary premises in Orange Regional Art Gallery. The distribution network has expanded to include surrounding villages of Blayney and Cabonne Councils, business operators, transport services and other outlets with over 100 operators included in familiarisation program. In addition online and digital outreach service has seen an increase in engagement with website sessions up from 6,500 for July 2014 to 13,000 in April 2015.Visit Orange Facebook likes over 2,700, Orange is Open Facebook likes over 3,100. Construction of new Visitor Information Centre in the Regional Museum commenced.


 

Direction

Item number

Project/achievement

Our Economy

10.1.2

Visitor Information services have continued via temporary premises in Orange Regional Art Gallery. The distribution network has expanded to include surrounding villages of Blayney and Cabonne Councils, business operators, transport services and other outlets with over 100 operators included in familiarisation program. In addition online and digital outreach service has seen an increase in engagement with website sessions up from 6,500 for July 2014 to 13,000 in April 2015.Visit Orange facebook likes over 2,700, Orange is Open facebook likes over 3,100. Construction of new Visitor Information Centre in the Regional Museum commenced.

Our Economy

11.1.1

Working with Chamber of Commerce to develop a Shop Local campaign. 41 businesses have been provided with support.

Our Economy

11.2.1

The program has been operating for 4 years, having launched in September 2010. Key outcomes include:

·    267,957 visits to Evocities.com.au

·    Over 1.07 million visits to Evojobs.com.au

·    Over 16,000 jobs promoted

·    2,533 enquires lodged

·    2,208 media placements reaching a potential audience of more than 51 million people across both traditional and online media.

Orange City undertakes surveys of new arrivals to Orange. Just under 8% of people relocating get in touch with Council. The Evocities brand was recalled by at least 30% of the people who were in touch with Council. Council has re-signed for one year of Evocities agreement with further assessment of results before consideration is given to additional years.

Our Economy

11.2.2

Grow Local campaign from the Jobs Creation Strategy was launched and is co-funded by Council and NSW Government ($30,000 each). It is designed to assist businesses to grow their businesses and create new jobs.

Our Environment

14.1.2

Macquarie Pipeline officially opened 2 July 2015

Our Environment

14.1.3

Upgrade Suma Park Dam commenced.

 

Attachments

1          Performance indicators - Quarter 4 - April to June - 2014 2018 Delivery Operational Plan, D15/26760

 


Council Meeting                                                                                                                     18 August 2015

5.4                       Performance Indicators - April to June 2015

Attachment 1      Performance indicators - Quarter 4 - April to June - 2014 2018 Delivery Operational Plan

                                                                                                                                                                                                                                                            http://intranet/formstemplates/Content/L.html/1244412641/OrangeCityCouncilNEWLEAFLOGO493309.jpg/_10411_D7_/OrangeCityCouncilNEWLEAFLOGO493309.jpg

Quarterly Performance Indicators

2014/18 Delivery/Operational Plan

Quarter 4 – April to June 2015

D15/26760


 

OUR CITY

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

Strategy 1.1 – Provide easily obtainable information on the legal responsibilities of Councillors, Council staff and the community

Ref

Task

Performance Indicator

Status

Progress Report

1.1.1

Develop Delegations and Sub-Delegations Register

Review Delegations and Sub-Delegations Register for legislative compliance quarterly

Sub-Delegations finalised for staff during the quarter.

1.1.2

Provide information to Councillors on training and development opportunities

Information provided to Councillors on training opportunities

Councillors advised of training opportunities as they arise. Council was represented at the National General Assembly of Local Government during the quarter.

1.1.3

Ensure Council maintains an internet and social media presence

Comprehensive review of Council’s website by June 2015

Information on Council’s website and social media is reviewed and updated regularly, with current news and events listed on a daily basis.

 

New features added to Council’s website and social media pages

Quarterly review of information provided on Council’s website

1.1.4

Complete implementation of the Enterprise Risk Management Program (by April 2015)

Action Plans being completed as per schedule of ERM Risk Assessments

Monitoring of Action Plans continued during the quarter. New Risk Assessments commenced in relation to safety, Fit for the Future and waste. Upgrades to the software system have continued, with improved reporting and notification functionality introduced.

At least three new risk assessments conducted during the quarter

Monitoring framework established by December 2014


 

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

Strategy 1.2 - Information and advice provided for the decision-making process will succinct, reasoned, accurate, timely and balanced

Ref

Task

Performance Indicator

Status

Progress Report

1.2.1

Manage Council’s electronic document management system

Incoming correspondence processed daily

All incoming mail is processed daily. Records are destroyed within the parameters set by the NSW Government (and set out in General Authority 39 - State Records).

Records retained/destroyed in accordance with GA39

1.2.2

Provide financial reporting with reference to the Long Term Financial Plan and Delivery/Operational Plan requirements

Annual financial statements finalised by November

March Quarterly Report presented to Council in accordance with established timeframes

Quarterly reports presented to Council within two months of the end of each quarter

1.2.3

Establish and manage Council's Community Committee Network

Conduct general training for Committee Clerks in November annually

All performance measures have been achieved. During the quarter, Community Committees continued to meet in accordance with Council’s adopted meeting schedule.

Establish annual Committee Meeting schedule in November annually

Report on establishment of Committees in September annually

Review of Committees terms of reference/charters undertaken in October annually


 

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

Strategy 1. 3 - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions.

Ref

Task

Performance Indicator

Status

Progress Report

1.3.1

Provide a framework for development in the city through the Orange Local Environmental Plan (OLEP) 2011, plans of management and the Development Control Plan

Develop and have adopted Development Control Plan (DCP) 2012 by June 2015

Development Control Plan deferred to December 2015.

Shiralee (South Orange) and Phillip Street master plans adopted.

Daydawn Place rezoning cancelled by Council.

South Orange land use masterplanning completed by June 2015

1.3.2

Review and report on the five key areas of our environment (water, air, biodiversity, soil, salinity) through preparation of the State of Environment Report (SOE)

Publish the annual SOE by November

The State of the Environment Report was completed during the previous quarter.

1.3.3

Support Local Emergency Management Committee (LEMC)

Organise and attend quarterly meetings of the (LEMC)

The first draft of the new Emplan has been completed. Progress has been made on completing the Consequence Management Guide for hazards identified.

1.3.4

Support the Rural Fire Service

Attend pre and post season Bush Fire Management Committee Meetings

Council was represented at the Zone liaison Committee and the Bush Fire Management committee held during the quarter.

Attend quarterly Bush Fire Liaison Meetings


 

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

Strategy 1. 3 - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions.

Ref

Task

Performance Indicator

Status

Progress Report

1.3.5

Develop and implement the suite of Integrated Planning and Reporting documents

Comprehensive review of the Community Strategic Plan by March 2016

All Integrated Planning and Reporting documents completed and adopted by Council on 12 May 2015, well ahead of 30 June 2015 deadline.

Minor review of the Community Strategic Plan by February annually

Preparation of the Annual Report by October annually

Review of the Asset Management Policy and Plans by February annually

Review of the Community Engagement Strategy by June 2015

Review of the Long Term Financial Plan by February annually

Review of the Workforce Management Plan by February annually


 

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

Strategy 1.4 – Ensure a framework that Council’s policies, procedures and programs relate to the vision and directions of the Community Strategic Plan, including a disability action plan.

Ref

Task

Performance Indicator

Status

Progress Report

1.4.1

Strategic and Operational Policy Review Schedule developed and adopted.

Policies reviewed in accordance with the Review Schedule, including the Code of Conduct by March annually, the Code of Meeting Practice by April annually, the Councillor Payment of Expenses and Provision of Facilities in September annually

A number of operational policies have been reviewed during the quarter. The Code of Conduct and Library Management Strategic Policy have also been reviewed and exhibited during the quarter.

1.4.2

Ensure Councillors are aware of key Policy requirements

Training for Councillors in the Code of Conduct and Code of Meeting Practice annually in December (except in election years, then October

Training for Councillors in Code of Conduct and Meeting Procedures was undertaken during the quarter.

 

Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange

Strategy 2.1 - Provide a flexible and adaptable community engagement process for gathering and disseminating information, ideas and responses. Engage with the community through a variety of formats including traditional media, emerging technologies, Committees and forums.

Ref

Task

Performance Indicator

Status

Progress Report

2.1.1

Promote Council's activities through media releases, media briefings and host community information sessions when appropriate

Issue media releases at a minimum of one weekly

Media releases and briefings issued at least one per week. This information also provides the basis of postings on the website and social media. Promotion of the E News service continued.

 

Provide at least one media briefing per week

Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange

 

Strategy 2.2 - Provide Council Customer Service that is easy to access and use, interactive and responsive

 

Ref

Task

Performance Indicator

Status

Progress Report

 

2.2.1

Provide a one-stop customer response service

Provide an after-hours response service

Council continues to provide an after-hours phone service. Customers can log requests through the Council's website and all requests have been assigned to relevant staff through Council's Customer Request System.

 

Respond to issues reported through Council's internet site within 14 days

 

2.2.2

Annually review the Customer Service Obligation Policy and ensure all staff comply with the requirements of the policy

Customer Service Obligation Policy reviewed annually in April and distributed to staff

The Customer Service Obligation Policy has been updated and provided to staff via Council's intranet.

 

 

Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange

Strategy 2.3 - Facilitate community input into local and regional strategic lobbying and advocacy initiatives for the needs and aspirations of the people of the City of Orange to external stakeholders.

Ref

Task

Performance Indicator

Status

Progress Report

2.3.1

Establish Committees with community members to assist Council in developing and managing projects

Meeting schedule developed for all planned meetings

Council's Community Committee network continued to meet over the quarter, with 28 meetings held in accordance with Council's adopted meeting schedule.

Number of scheduled meetings held

Recruit Committee members as required

2.3.2

Maintain membership of key lobby groups to advance regional priorities

Build on relationships with key lobby groups including but not limited to CENTROC, NetWaste, Regional Development Australia, Central NSW Tourism, Regional Cities, Central West Libraries, Bathurst, Orange, Dubbo Alliance, and Association of Mining Related Councils

Council maintained relationships with key lobby groups in the region.

Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders, recognising the special needs of older residents and people from culturally diverse/non-English speaking backgrounds

Strategy 3.1 - Provide opportunities for potential candidates who wish  to stand for Local Government elections to become  familiar with Council processes, activities and services

Ref

Task

Performance Indicator

Status

Progress Report

3.1.1

Conduct candidate information sessions in conjunction with the NSW Electoral Commission and Electoral Funding Authority

Information sessions conducted

This action are not scheduled to commence until 2016.

 

 

Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders, recognising the special needs of older residents and people from culturally diverse/non-English speaking backgrounds

Strategy 3.2 - Provide a framework for staff to exercise the opportunity to build on and develop their leadership potential, as well as recognising the value of older workers

Ref

Task

Performance Indicator

Status

Progress Report

3.2.1

Implement the Workforce Management Plan

Develop and implement a Safety Plan by December 2014

The Equal Employment Opportunity Plan was reviewed
The implementation of Council's new online performance system process was completed.
Succession Planning - critical position action plans undertaken for a number of positions.

All changes from the recruitment process have been fully implemented.

Human Resources continued to implement the e-learning program, with all new staff completing core modules.

Develop and implement review of Employee Performance Review process by June 2015

Implement changes from the Recruitment Review process by December 2014

Implement e-learning solution by October 2014

Review Equal Employment Opportunity Management Plan by December 2014

Succession planning review complete by June 2015


 

Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders, recognising the special needs of older residents and people from culturally diverse/non-English speaking backgrounds

Strategy 3.3 - Recognise that members of the community will take different leadership pathways, the Council will support this growth and development through appropriate activities, initiatives and assistance

Ref

Task

Performance Indicator

Status

Progress Report

3.3.1

Apply Council's adopted Donations and Grants Policy to support community excellence

Report requests for support to Council quarterly

Quarterly reports presented to Council in accordance with Policy. During the quarter, Council supported Orange High School’s Literature Competition and Hayden Dillon for sporting achievements.

 

Objective 4 - Build on the capacity of the City as a leader by participating in local, regional, national and global organisations, networks and initiatives

Strategy 4.1 - Continue to deliver a leadership role as a major entity in the region and actively contribute to the future direction of local, regional and national initiatives to support and facilitate improved outcomes for the community

Ref

Task

Performance Indicator

Status

Progress Report

4.1.1

Engage with State and Federal Governments on funding and policy matters

Demonstrated advocacy on emerging strategic matters important to the City and region

Submitted funding applications to State and Federal governments for additional stages of the airport terminal project.  Submissions on the NSW Government Fit for Future reform processes and to IPART on its proposed methodology to assess the sustainability of councils. Continued to work with NSW Health and other partners on health related issues including palliative care services.

Demonstrated advocacy on key community issues

 


 

 

Objective 4 - Build on the capacity of the City as a leader by participating in local, regional, national and global organisations, networks and initiatives

Strategy 4.2 - Actively contribute to the future direction of international strategic initiatives to build capacity and cross-cultural understanding

Ref

Task

Performance Indicator

Status

Progress Report

4.2.1

Maintain strong cultural linkages

Maintain Sister Cities relationships with Timaru, New Zealand; Ushiku, Japan; Orange, California; Mt Hagen, Papua New Guinea

Cultural ties with Sister Cities continued through the quarter.

The Sister Cities Community Committee met regularly with members maintaining ties with other cities.


 

OUR COMMUNITY

Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle

Strategy 5.1 - Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities

Ref

Task

Performance Indicator

Status

Progress Report

5.1.1

In conjunction with the community, develop strategies for public open space

Bicycle Plan reviewed by July 2015

Orange Botanic Gardens Precinct Master Plan exhibition period finalised and comments under review for consideration.

The review of the Bicycle Plan was completed.

Botanic Gardens Master Plan reviewed by July 2015

Cook Park Master Plan reviewed by July 2016

Playground Strategy reviewed by July 2016

5.1.2

Review and implement the Pedestrian Access Mobility Plan

Actions implemented in accordance with the Plan

This has been deferred until the next year.

Pedestrian Access Mobility Plan reviewed by July 2015

5.1.3

Increase and improve public open space accessibility and facilities for a broad range of members of the community.

Design and construct the Moulder Park Youth Precinct by June 2015

Moulder Park youth precinct enhancements, including play apparatus, seating and shared pathway connectivity and bridge over Rifle Range Creek installed.
Moulder Park - the replacement of the pedestrian bridge linking National Avenue to the Aquatic Centre has been completed.
ANZAC Park skate facility constructed.
Ploughmans Wetland boardwalk constructed with the support of the Federal Government's Green Army program. Installation of seating and shelters to wetlands completed in the quarter.

Pathway at Sir Jack Brabham Park delayed. Pathway to be re-aligned following stormwater retention basin upgrades.

Installation of seating and shelters to Wetlands by June 2015

Sir Jack Brabham Park shared path network sealing of gravel sections for improved accessibility by June 2015

Undertake Ploughmans Wetland State 2 pathway (boardwalk) by June 2015

 

Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle

Strategy 5.1 - Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities

Ref

Task

Performance Indicator

Status

Progress Report

5.1.4

Showground utilisation and servicing plans developed

Develop detailed costed Capital Works program

Tender for Orange Showground released.
Exhibitions for future years secured - Story of Anzacs
Continued programming of annual events including Annual Show, Rodeo and camp drafting. Farmers markets conducted in Summer months.
Detailed capital works program developed and reviewed annually.

Identify potential users of facilities and promote availability


 

Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle

Strategy 5. 2 -  Maintain and renew recreational spaces and infrastructure assets as specified within the Asset Management Plan at agreed levels of service to optimise community use

Ref

Task

Performance Indicator

Status

Progress Report

5.2.1

Implement maintenance activities for parks infrastructure (seats, signs, fences, pathways playgrounds) to ensure items are maintained appropriately

Engage Playground Consultant to undertake playground safety inspections on a three year interval

Sir Jack Brabham Park irrigation design completed and renovation works to ground commenced, due to climatic conditions machinery access to site has been hindered and project will continue into the first quarter of the 2015/16 year.
Playgrounds across the City are inspected monthly with each inspection recorded.

Repainting and re-oiling completed during the quarter.

Re-oil the Orange Adventure Playground by June bi-annually

Repaint/oil seats in Cook Park and the Orange Botanic Gardens by June annually

Sir Jack Brabham Park irrigation extension and drainage completed by June 2015

Undertake recorded playground inspections on a monthly basis

5.2.2

Implement renewal and expansion of recreational assets

Botanic Gardens – Development of Rosacea Garden by December 2014

Cook Park - Dalton Fountain restoration: Conservation Services International undertook the dismantling of the fountain and transportation of the cast iron section to their workshop for conservation treatment.
Botanic Gardens stormwater filtration ponds - earth works have been completed to form the filtration ponds and assist with improving stormwater management impacts upon the Billabongs contained within the Gardens.

Shade cloth installed at the Spring Hill Park Playground.

Cricket nets at Cutcliffe Park renewed during the quarter.

Botanic Gardens – Redevelopment of stormwater filtration ponds by June 2015

Cook Park – Restoration of James Dalton Fountain by June 2015

Cutcliffe Park renewal of cricket nets by June 2015

Installation of shade cloth at Spring Hill Park playground by June 2015

Wade Park flood lighting by June 2016

Wade Park picket fence by October 2014


 

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community

Strategy 6.1 -  Identify changing community aspirations and undertake community engagement and planning for the development and support of sporting and recreational services

Ref

Task

Performance Indicator

Status

Progress Report

6.1.1

Support the implementation of the Council on the Ageing Plan for Orange

Council on the Ageing Plan reviewed at quarterly meetings of the Ageing Community Committee and actions completed

Council is sourcing a consultant and getting quotes for the facilitation of a needs assessment and the development of a reviewed plan.

 

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community

Strategy 6. 2 - Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities.

Ref

Task

Performance Indicator

Status

Progress Report

6.2.1

Work with existing and emergent groups for the development of Sir Jack Brabham Park

Design, planning and construction of Sir Jack Brabham Sports Centre complete by June 2015

Preparation of tender document for the Sir Jack Brabham Sports Centre is being finalised.

6.2.2

Rectangular playing field development finalised

Planning of rectangular playing field by June 2015

Planning proposal for rezoning of the site submitted.

 


 

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community

Strategy 6.3 - Ensure the sporting and recreational facilities, programs, activities and health programs provided by Council are effectively and efficiently managed, affordable and support healthy lifestyle choices.

Ref

Task

Performance Indicator

Status

Progress Report

6.3.1

Support and work with sporting organisations to secure events for the Orange region

Support at least three major events annually

Council was directly responsible for securing the following sporting events during the quarter:

·      2015 Round of Motorcycling NSW State Junior Motocross Series

·      Basketball NSW Western Junior League Finals Weekend

·      2015 NSW Rugby U/14 State Championships

·      2015 Basketball NSW Country Premier League

 

Support was also provided to the following sporting events:

·      Women’s State League Football - Western Mariners

·      Men’s State League Football - Western Mariners V North Shore

6.3.2

Operate the Orange Aquatic Centre

Centre complies with Royal Life Saving Society and NSW Health guidelines

Maintenance items have been completed at the centre. Regular water testing has occurred and no significant issues have been identified.


 

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community

Strategy 6. 4 - Encourage partnerships with community groups, government agencies and the business sector for the achievement of improved healthy lifestyle choices for the community

Ref

Task

Performance Indicator

Status

Progress Report

6.4.1

Provide healthy and active living recreational activities for older people, people with a disability and younger people

Provide recreational activities including after school and school holiday activities for identified young people

Teen Time provided after school and vacation care programs for up to 9 high school aged students with disability.

The April Merge Holiday Activity program was conducted with 58 attending.

Social Support delivered 4,028 hours of service to 115 clients including older people and people with disability, during the reporting period. Activities included bus trips, community restaurant, men's group and craft sessions.

6.4.2

Engage the community in the Parks Alive program and environmental activities

Engage four schools per annum in the Parks Alive program

In the quarter 14 community events were held with 12 of those events being hands on with tree planting and/or mulching activities being undertaken and 2 being community information events. The main areas targeted were Nelson Park, Hill Park, Gosling Creek Reserve and Coogal Park. There were 2 Bill's Bush Tours also held.

Four community events held per annum (eg promotion at Australian National Field Days in October annually)

Four educational activities per annum (eg wetlands walks)

Four tree playing days per annum

6.4.3

Work with community organisations and agencies to develop and operate programs which have a positive impact on community health

Provide support and encouragement for community activities that raise awareness and promote healthy lifestyles, eg Relay for Life, Eight Day Games etc

Council supported the Dye Hard Colour Run event during the quarter.


 

Objective 7 - Encourage resident and Government involvement to ensure a supportive and safe City

Strategy 7.1 - Feel safe in our homes and wider community by undertaking community engagement to keep plans and policies current for crime prevention, emergency service response, community safety and amenity, and promoting healthy and accessible links for older people and youth.

Ref

Task

Performance Indicator

Status

Progress Report

7.1.1

Engage the community in addressing crime

Participate in Crime Prevention Partnership (CCP)

Council is represented on the Orange Liquor Accord and the Crime Prevention Partnership.
Reviewed Crime Prevention Partnership Action Plan, Community Safety Audits report and results of the Community Safety and Crime Prevention Research considered to identify priorities in addressing crime.
Submission for ClubGrants funding for Operation Never Again promotion successful.

Participate in the implementation of the CCP Action Plan

Participate in the Orange Liquor Accord

Promote the Operation Never Again program

7.1.2

Evaluate the implementation of the Children (Protection and Parental Responsibility) Act 1997 using collected data and community perception surveys (operational area only approved until 2014-15)

Compile and submit six monthly reports on the implementation of the Act

Report on implementation of the Operational Area of the Children (Protection and Parental Responsibility) Act 1997 for the period 1 January to 30 June 2015 being finalised (due July 2015).


 

Objective 7 - Encourage resident and Government involvement to ensure a supportive and safe City

Strategy 7.2 - Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people

Ref

Task

Performance Indicator

Status

Progress Report

7.2.1

Conduct the Orange and Cabonne Road Safety Program

Implementation of the Road Safety Officer Action Plan

Attendance at City of Orange Traffic Committee and Cabonne Shire Traffic Committee meetings. Presented two PCYC Traffic Offenders Intervention programs. Liaised with App developer re the planned drives for Orange and Cabonne leaners drivers' App. Collated Free Cuppa for the Driver results and surveys from participating businesses. Continued the support of the Free Cuppa for the Driver FaceBook page. Maintained social media through the Orange and Cabonne Road Safety page. Provided crash data analysis to Orange and Cabonne councils.

7.2.2

Review, maintain and renew CCTV in public places as required

CCTV system operating in compliance with Orange CBD CCTV Memorandum of Understanding between Orange City Council and the Canobolas Local Area Command

CCTV system maintained and operating as specified in the MOU for its operation.

7.2.3

Manage Companion Animals

Facilitate bi-monthly meetings of the Companion Animals Community Committee

60 Dogs were desexed, microchipped and registered under a special program subsidised by Council and the Office of Local Government's Responsible Pet Ownership Fund. This is additional to ongoing desexing programs Council conducted throughout the year.

Companion Animals Community Committee met during the quarter.

Impounding service provided

Review of Companion Animals Management Plan annually in August


 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services, that reflect the interests and aspirations of the broader and culturally diverse community

Ref

Task

Performance Indicator

Status

Progress Report

8.1.1

Implement the Central West Libraries Strategic Plan

Actions implemented in accordance with the Strategic Plan

Item deferred for next meeting of the Central West Libraries Committee on 29 October 2015 due to time constraints.

8.1.2

Implement the Strategic Plan for the Orange Civic Theatre and Orange Function Centre

Actions implemented in accordance with the Strategic Plan

Document complete and implementation commenced.

8.1.3

Implement the Strategic Plan for the Orange Regional Gallery

Actions implemented in accordance with the Strategic Plan

Exhibition and program initiatives for the Gallery continue to be implemented. The Exhibitions Advisory Group met in June to consider exhibition proposals for possible inclusion in the upcoming schedule of exhibitions. A new content management system 'Vernon' has been adopted to manage the Gallery's collection of approximately 1500 artworks, and the first professional review and valuation of the collection is nearing completion.

8.1.4

Progress the development of the Orange Regional Museum

Construction of the Orange Regional Museum by December 2015

Development of Orange Regional Museum and programs progressing.

Continue to explore funding sources


 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services, that reflect the interests and aspirations of the broader and culturally diverse community

Ref

Task

Performance Indicator

Status

Progress Report

8.1.5

Deliver annual performing arts program

Assist local schools and the Orange Eisteddfod Society to present well managed programs annually

The 2015 subscription season comprises of 21 productions which has a varied selection of genres and artistic disciplines including drama, vocal and instrumental, modern and classical dance, comedy, locally produced productions, Australian themes, indigenous, literary and curriculum (children’s) based works. 

Develop a subscription season with no less than 15 productions by December annually

Ensure no less than three dedicated children's productions are programmed by December annually

Through the "Road Works" consortium, present two works which provide audience engagement opportunities

8.1.6

Deliver the Orange Regional Gallery program

Mount 25 exhibitions at the Gallery annually

The Gallery installed 5 exhibitions during this quarter, 4 of these were accompanied by official openings. Programs included: 3 artist floor talks, 1 curator talk and 1 workshop for adults; 2 artist talks for secondary students and 2 workshops for children.

Conduct a range of public programs including floor talks, art tours, workshops, children's art classes, special events and lectures


 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.2 - Seek innovative and creative solutions in partnerships with key stakeholders that convert the demonstrated community need for cultural services/facilities to infrastructure and activities.

Ref

Task

Performance Indicator

Status

Progress Report

8.2.1

Deliver the Orange Library Service

Deliver on-line programs (e-smart libraries, Tech Savvy Seniors) in accordance with funding agreements

Conditions of Joint Agreement and other strategic documents met.
Programs delivered across key service points.
Calendar for 2015 developed.
Collections made accessible through indexing and on-line media.
Planning to implement 10 Minutes a Day early childhood literacy program continued with launch set for September 2015
Planning for refurbishment progressing

Deliver the Library Service in accordance with the Central West Libraries Strategic Plan and Central West Libraries Joint Agreement

Provide a calendar of events and activities by February

Provide early childhood literacy programs that meet National Public Library Standards and Guidelines

Provide heritage collections and services (Local Studies, Family History)

Refurbish the Library to "People Places" Guidelines by December 2015

8.2.2

Make the Library's heritage collections available on-line

Digitise oral history stories (from cassettes) by December 2014

All oral history stories now digitised.

8.2.3

Link visual arts with other organisations via partnerships and other innovative shared events

Explore further funding sources from environmental organisations and other partnerships by December 2014

The Gallery partnered with the Friends of Orange Regional Gallery to present a talk by Tess Baldessin in association with the exhibition 'Creative Power: the art of George Baldessin'; and with Orange Regional Conservatorium to present a performance by internationally acclaimed pianist Avan Yu at the Gallery.

Mount at least four events with Friends of the Gallery annually

Partner with the Orange Arts Festival 2015 and include local schools

8.2.4

Partner with the Orange Health Service (OHS) in providing innovative events

Conduct art in health program

A substantial changeover of artworks occurred and the installation of the Gallery's first 'sequel' exhibition was completed (a smaller version of the 'Milk & Honey' exhibition displayed at the Gallery April - May 2015).

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.3 - Ensure the precincts, buildings, programs and activities provided by the Council’s Cultural Services are professionally managed

Ref

Task

Performance Indicator

Status

Progress Report

8.3.1

Provide for the management and operation of Central West Libraries on behalf of the Member Councils

Requirements of the Library Act 1939 and the Central West Libraries Joint Agreement are met

Requirements of the Library Act 1939 and the Central West Libraries Joint Agreement were met during the quarter.

8.3.2

Continue to support the Orange and District Historical Society to document and evaluate their collection

Rationalisation of storage finalised by December 2014

The Orange and District Historical Society has been implementing a large program to deaccession and document the collection over the past 2 years.

8.3.3

Implement programs and manage Council's heritage assets through community leadership

Complete audit of all Council-owned heritage buildings by December 2014

The Heritage Strategy is developed and implemented annually as per the conditions of the Heritage Branch funding. The Local Heritage Assistance Fund attracted 8 submissions. The Heritage Adviser continues to engage with the community with 52 heritage visits requiring heritage advice.

Implementation of Heritage Strategic Plan

Interpretative signs program developed by June 2015

8.3.4

Implement the Spring Hill Masterplan and the Lucknow Masterplan

Implement actions in accordance with each Masterplan

Outcomes from the Spring Hill Master Plan have been implemented with the installation of a BBQ in Spring Hill Park.  At scoping study and master plan has been developed for Lucknow.

8.3.5

Continue to implement Regional Sustainable Collections Projects

Program of strategies developed in partnership with regional museums, cultural groups and Council's cultural facilities

The documentation of the Orange Health Service continues with a dedicated group of volunteers meeting on Mondays. Over 1000 items have been catalogued.

The Emmaville Exhibition has been recently installed and tells the story of the Narrambla Estate, construction techniques for prefabricated cottages, the simple life and the Farrell family at Emmaville.

The Sustainable Collections Project continues to work with the Regional Museums, regular meetings are held every 2 months, training on E-Hive  - a collection management system was held with 10 museums attending.  The Villages of the Heart program continues with a museum open day held throughout the region on 8-9 May 2015.

8.3.6

Manage the Orange Regional Museum

Ensure the Museum meets Museum Australia National Standards

A consultant was engaged to develop a concept plan for the Orange Regional Museum. The concept document includes special allocation of front of house and the Visitor Information Centre, themed exhibitions spaces and the back of house.


 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.4 - Acknowledge our diverse cultural heritage by encouraging and implementing programs and events that tell the stories of the urban, village and rural communities and their people

Ref

Task

Performance Indicator

Status

Progress Report

8.4.1

Deliver a program to commemorate the Centenary of World War I 2014-2018

Facilitate bi-monthly Working Party meetings

Bi-monthly working party meetings held. Items added to blog and linked social media daily. Regular media stories

Publish Centenary of World War I in Orange blog from July 2014

8.4.2

Support heritage conservation in the City

Implementation of the 2014/2017 Heritage Strategic Plan in relation to urban design management

Heritage Adviser attends 1 day per month. Nineteen requests for pre-lodgement development application advice was undertaken with 5-6 consultations held each visit.

NSW Heritage branch three year funding agreement obligations met

8.4.3

Deliver a range of programs to promote cultural diversity

Continue the development of the Wentworth Mine Site to 2019

Emmaville Cottage exhibition was completed in June 2015, with 5 interpretation panels installed. 

Wentworth Mine has continued to be developed with stabilisation of the poppet head undertaken to allow visitors to view the shaft, the blacksmith operates each open day.  A film maker has been engaged to assist students to film stories of the villages of the region.  A historian has been engaged to develop a Chinese thematic History of the Region.  NTSCORP have been engaged to undertake an Aboriginal Study in Cabonne and Blayney Councils, to incorporate the Orange Aboriginal Heritage Study undertaken in 2012.

Deliver a program to interpret the Aboriginal history of the Orange region by June 2015

Deliver the "Villages of the Heart" project by June 2016

Develop a thematic history of the Chinese to Orange and district by June 2016

Develop the Emmaville Cottage by June 2016


 

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community

Strategy 9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with  a disability.

Ref

Task

Performance Indicator

Status

Progress Report

9.1.1

Evaluate existing, plan new and determine funding and operational needs for programs for young people

Implement programs as identified by the Youth Forum by June 2015

Family and Community Services have approved the provision of $10,000 to conduct a winter Merge program for targeted young people. The Department of Prime Minister and Cabinet has approved funding for the Designing Futures program commencing 1 January 2016. This is an Aboriginal specific program for targeted young people including after school activities, linking young people with mainstream services and providing positive engagement through recreation and cultural activities. April 2015 program was delivered to 58 targeted young people.

9.1.2

Prepare for the implementation of "consumer directed service delivery"

Consult with key stakeholders to determine impacts by June 2015

Third Party Verification process complete and accreditation achieved for provision of services under the NDIS. Aboriginal Engagement Officer recruited to support the access of Aboriginal older people to the service sector and to support the implementation of the Aboriginal Social Development Plan.
Council's Community Services is conducting an Ask Orange exercise to gather narrative and provide information for analysis of local need and support the development of strategies to comply with the requirements of Council's integrated planning process.

Continue to provide a high quality, sustainable service that meets the needs of the client group

Identify service delivery changes required by June 2015


 

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community

Strategy 9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with  a disability.

Ref

Task

Performance Indicator

Status

Progress Report

9.1.3

Provide support to Home and Community Care Services in the Central West

Compliance with HACC Development Officer Plan

In preparation for transition to new funding arrangements: disseminated information, draft documents and fact sheets across the region through emails, at site visits, responding to individual queries and giving presentations to forums, staff and Board meetings.

Co-ordinated 3 workshops by external training providers, facilitated strategic planning and HACC orientation.

All activities in line with HACC Development Officer and Aboriginal HACC Development Officer work plans.

Meetings of interagencies attended

Prepare for transition to new funding arrangements in July 2015 through training and strategic planning


 

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community

Strategy 9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with  a disability.

Ref

Task

Performance Indicator

Status

Progress Report

9.1.4

Liaise with the Community Working Party to determine culturally appropriate responses to the needs of the Aboriginal community

Development and implementation of programs as identified as Council priorities by the OCAWP

Council continues to liaise with the Orange Aboriginal Community Working Party concerning the implementation of the strategies of the Social Development Plan.
The Aboriginal Engagement Officer works with key stakeholders to support the implementation of strategies.

Liaison with relevant community bodies

9.1.5

Engage with the local culturally and linguistically diverse community to identify needs and opportunities

Funding opportunities identified and sourced by December 2014

Information sessions conducted on Employment Law (by Legal Aid) and a facilitated visit by migration agent to Forbes and Orange.

New contacts made with migrants and refugees in Orange.

Community education for Refugee Week offered through a photographic exhibition in partnership with Orange Social Justice Group. Conducted social event including November Shorn bush band and guest speakers from Sudan and South Sudan, approximately 100 participants. A drama and puppetry workshop featuring Horizon Theatre was offered to approximately 30 young people from the Aboriginal and Sudanese communities, some of whom participated in a brief interpretive drama presentation in the afternoon.

ClubGrants funding has been approved - $2,000 for Adult Learn to Swim program; $1,000 for Information Workshops; $2,000 for Harmony Day Soccer (2016).

Implement programs in accordance with funding provided by the Community Relations Commission and Department of Social Services


 

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community

Strategy 9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with  a disability.

Ref

Task

Performance Indicator

Status

Progress Report

9.1.6

In line with Council's Statement of Commitment to the Aboriginal Community, work with the Community Working Party to achieve the outcomes of the Orange Aboriginal Social Plan

Support the implementation of the Orange Aboriginal Social Plan by June 2015

The Aboriginal Engagement Officer was been appointed and her responsibilities include to work with the Community Working Party to support the implementation of identified strategies of the Orange Aboriginal Social Plan.
Council has been successful in attracting funding under the Aboriginal Advancement Strategy for the Supported Playgroup and the Designing Futures programs.


 

 

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community

Strategy 9.2 - Ensure the precincts, buildings, programs and activities provided by Council’s children’s services are professionally managed

Ref

Task

Performance Indicator

Status

Progress Report

9.2.1

Deliver quality children's services

Services comply with National Standards and achieve successful assessment in accordance with the National Quality Framework

Utilisation rates for the quarter were:

·      Courallie Park Children's Development Centre - 95.85%

·      Spring Street Children's Centre - 68.5%

·      Yarrawong Children's Centre - 83.72%

All services that are required to meet the National Quality Standards have been successfully assessed and rated against the Standards. All services regularly review and implement a Quality Improvement Plan to ensure continuous improvement and as part of working towards their next assessment.

Utilisation rates of Council's Children's Services


 

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community

Strategy 9.3 - Ensure the precincts, buildings, programs and activities provided by the Council’s ageing and disability services are professionally managed, integrated and meet demonstrated needs.

Ref

Task

Performance Indicator

Status

Progress Report

9.3.1

Utilise available government funding to support the delivery of accessible and affordable services for older people and people with a disability

Funding options identified and grant applications submitted

All reporting submitted within timeframe and acknowledged by the funding bodies as appropriate.
In the reporting period 4,028 hours of social support were delivered to 115 clients; 320 hours of home maintenance to 40 clients; 1,070 transport trips to 67 clients; and 5,175 meals provided to 176 clients.

Relevant reporting requirements met

9.3.2

Provide supported accommodation services to adults with an intellectual disability

Compliance with Ageing, Disability and Home Care funding agreement

Council provided supported accommodation to eleven residents across three homes within Residential Services. Services are provided in line with NSW Disability Service Standards and NSW Disability Inclusion Act 2014.

In May 2015 the service achieved third party verification against the NSW Disability Service Standards in preparation for the introduction of the NDIS. A new funding agreement has now been approved for 1 July 2015 to 30 June 2018.

Compliance with NSW Disability Service Standards, NSW Services Act 1993 and the Children and Young Persons (Care and Protection) Act 1998

Number of residents supported


 

OUR ECONOMY

Objective 10 - Build on the economy, lifestyle and character of Orange to position the City as a destination of choice

Strategy 10.1 - Capitalise on the character and lifestyle of Orange to enhance tourism

Ref

Task

Performance Indicator

Status

Progress Report

10.1.1

Develop Branding Strategy for Orange

Implement and monitor branding strategy

New tourism branding strategy developed for Orange Region with support of Cabonne and Blayney Councils. New brand has been applied to regional guides for both city and villages, events, promotion and marketing, website, mobile website and mobile App.

10.1.2

Deliver Visitor Information Services

Planning of new facility undertaken

Visitor Information services have continued via temporary premises in Orange Regional Art Gallery.  The distribution network has expanded to include surrounding villages of Blayney and Cabonne Councils, business operators, transport services and other outlets with over 100 operators included in familiarisation program. In addition online and digital outreach service has seen an increase in engagement with website sessions up from 6,500 for July 2014 to 13,000 in April 2015.

Visit Orange facebook likes over 2,700, Orange is Open facebook likes over 3,100.
Construction of new Visitor Information Centre is continuing.

Relocation to temporary service pending finalisation of the Museum

10.1.3

Implement the Orange Tourism Strategy

Actions from the Orange Tourism Strategy delivered in accordance with the Strategy

Delivery of Tourism Strategy continues with development of operational plan for new Museum/Visitor Information/Café to provide Regional Showcase Centre, Mobile App completed, draft master plan for Botanic Garden precinct includes conference facilities and accommodation.


 

Objective 10 - Build on the economy, lifestyle and character of Orange to position the City as a destination of choice

Strategy 10.2 - Facilitate and support the attraction and development of events, festivals, venues and activities for residents and visitors, ensuring access and participation for older people.

Ref

Task

Performance Indicator

Status

Progress Report

10.2.1

Provide a range of quality accommodation and services and maintenance of all infrastructure to the Colour City Caravan Park

Implement of Capital Works Program including upgrading the cottage and cabins by June 2015

Refurbishment of 4 standard cabins completed.  

The three star rating was maintained during the quarter.

·      Occupancy rates were:

·      Cabin/cottage average – 69%

·      Cottage only (2 night min) - 43%

·      Powered van sites - 55%

·      Camping - 25%

Maintain current three star rating

Occupancy Rate

10.2.2

Include in planning processes the assessment of long term cultural infrastructure projects

Long term strategic plan for cultural infrastructure complete by June 2015

Assessment of long term Cultural facilities has been completed with future need identified.
Includes plans for current and future refurbishment and expansion of Orange Regional gallery, future need of Civic theatre, refurbishment and programs for Orange City Library and development of the Museum programs and facilities.


 

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council

Strategy 11.1 - Encourage the growth of local business, support emerging industry sectors and attract new investment to Orange

Ref

Task

Performance Indicator

Status

Progress Report

11.1.1

Explore avenues to assist business development in the City in conjunction with the Orange Business Chamber

Number of businesses provided with support in each quarter

Working with Chamber of Commerce to develop a Shop Local campaign. 41 businesses were provided with support over the quarter.

11.1.2

Develop, maintain and provide information resources appropriate for business development and/or relocation, including web-based and mobile application platforms

Number of businesses listed on Council's on-line Business Directory

Work commenced to make Orange Business website mobile responsive. There are 353 businesses listed in Council’s on-line business directory.


 

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council

Strategy 11.2 - Foster partnerships and encourage development across a range of industry clusters.

Ref

Task

Performance Indicator

Status

Progress Report

11.2.1

Participate in the Evocities Program

Attendance at quarterly Strategy Meetings

The program has been operating for 4 years, having launched in September 2010. Key outcomes include:

• 267,957 visits to Evocities.com.au

• Over 1.07 million visits to Evojobs.com.au

• Over 16,000 jobs promoted

• 2,533 enquires lodged

• 2,208 media placements reaching a potential audience of more than 51 million people across both traditional and online media.

Since launching in September 2010, the Evocities have collectively welcomed 1,832 new households (as at end September 2014).

Orange City undertakes surveys of new arrivals to Orange. Just under 8% of people relocating get in touch with Council. The Evocities brand was recalled by at least 30% of the people who were in touch with Council.

Council has re-signed for one year of Evocities agreement with further assessment of results before consideration is given to additional years

Provision of information to relocatees

11.2.2

Advocate for critical infrastructure and services using regional relationships

Actions from advocacy relationships with CENTROC, RDA – Central West, State and Federal governments to further the establishment of regional infrastructure and services

Continued involvement supporting the Centroc pilot as a joint organisation within the NSW Government's Fit for the Future reform process. After considering options,  Council submitted a response to the NSW Government recommendation for a merger with Cabonne and Blayney Councils as part of the Fit for the Future reform process with a preferred position  to stand alone albeit offering to be cooperative should the State determine a merger be determined at the conclusion of their consideration of submissions in October 2015. Launched the Grow Local and Shop Local campaigns which are part of Council's Jobs creation Strategy.  Grow Local campaign is jointly funded by NSW Trade and Investment and Council to provide up to $60,000 to businesses seeking to grown jobs locally.

11.2.3

In collaboration with the Health industry, work to create maximum service, employment and lifestyle opportunities whilst minimising negative impacts on the city, eg housing

Maintain membership in CENTROC health committee

Council works with Health to maximise opportunities for provision of health services through Council's Health Committee and Centroc Health Committee and successful advocacy for Centre for Rural and Remote Mental Health to retain service in Central West.

11.2.4

Facilitate industry cluster engagement with Council

Six monthly meetings held in November and May annually with: Education Cluster Group; Tourism Cluster Group; Manufacturing/Engineering Cluster Group; Mining Cluster Group; Health Cluster Group; Agribusiness Cluster Group

Some members of the cluster groups have joined the newly created Economic Development Community Committee.  Cluster groups will continue to be used to provide specific industry feedback from the key sectors of the economy to assist with future strategic planning in the Delivery/Operational Plan for 2016/17.


 

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council

Strategy 11.3 - Encourage training and skills development for a diverse and sustainable labour market

Ref

Task

Performance Indicator

Status

Progress Report

11.3.1

Work with industry, business and training organisations to identify current or developing skills shortages and implement strategies to address them

Develop programs to assist business sectors management of skills shortages

The biggest skill shortage evident in industry at the moment relates to use of digital technology, media and communications. A workshop with Google was held to start the process of bringing the industry skills up to standard prior to the roll-out of the NBN.

227 jobs were added to the Evocities site in the quarter.

Number of jobs on Evocities jobs site from local businesses

Skills shortage issues identified as a component of cluster group consultation on a six monthly basis


 

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council

Strategy 11.4 - Ensure the commercial facilities, programs and activities provided by Council enhance the economic base of the City and are effectively and efficiently managed

Ref

Task

Performance Indicator

Status

Progress Report

11.4.1

Maintain accurate and up-to-date register of all Council properties

Register maintained and reviewed twice yearly in December and June

A review of all leased properties has been finalised and details noted in Council's land register. All Council properties are identified on the land register, which is updated on a regular basis.

11.4.2

Ensure Airport meets all requirements of Civil Aviation Safety Authority (CASA)

Arrange for annual technical inspections

The annual technical inspections and Obstacle Limitation Surface survey have been successfully completed. The expansion works have now been completed.

11.4.3

Work with CENTROC to develop and implement an effective regional water security plan

Attendance at meetings of the CENTROC Water Utilities Alliance to review the Regional Water Security Study

Restart NSW Water Security for Regions Program:
$21.2m funding granted for Orange to Blayney and Carcoar Pipeline Project
$16.7m funding granted for Orange to Molong Dam and then Molong to Cumnock and Yeoval Project
Further work required on Regional Water Security Strategy
Attended bi-monthly Centroc Water Utilities Alliance Meetings

11.4.4

Manage the issues arising from telecommunications opportunities

Report on key milestones established as part of the review of the Regional Water Security Study

Council has been working with NBN Co to where possible assist with the scoping works prior to the rollout, scheduled to commence in 2016.

Infrastructure inspections are proceeding ahead of the roll-out.

NBN fixed service is now available in two suburbs and work has commenced on several fixed wireless towers.

Monitor Federal Government program in ICT technology provision

Seek advocacy opportunities to progress the NBN rollout


 

OUR ENVIRONMENT

Objective 12 - Manage the appropriate and sensitive use of the City’s natural resource assets and heritage

Strategy 12.1 - Ensure the Plans of Management for the City’s natural resource assets are current and reviewed

Ref

Task

Performance Indicator

Status

Progress Report

12.1.1

Monitor and implement awareness events and campaigns for noxious and environmental weeds

Undertake 400 annual private property inspections to ensure noxious weeds are managed in accordance with legislative requirements

Over the quarter a total of 175 inspections were undertaken with 39 private properties inspected, 23 high risk path ways and 41 inspections carried out on Council managed lands. Another 72 roadside inspections were also undertaken. Two Facebook entries also targeted blackberry and cacti species.


 

Objective 12 - Manage the appropriate and sensitive use of the City’s natural resource assets and heritage

Strategy 12.2 - Recognise the importance of heritage within the City by ensuring the currency of policies and procedures and seek compliance with regulations

Ref

Task

Performance Indicator

Status

Progress Report

12.2.1

Implement the Orange Heritage Study

Development within heritage conservation areas and of heritage items carried out in accordance with the Orange LEP 2011 and Development Control Plan 2004

 

Conservation areas are identified in the Orange Heritage Study.

Heritage areas and items identified in the Orange Heritage Study included in the Orange Local Environmental Plan 2011

12.2.2

Provide a Heritage Advisory Service to achieve urban design improvements

Number of heritage advisory services delivered

A total of 65 services have been delivered by the Heritage Advisor to the community.

12.2.3

Encourage development that follows sound urban design principles

Adoption of the Infill Policy for incorporation into the Development Control Plan by June 2015

Applications are assessed against Development Control Plan provisions.
Infill policy to be incorporated into the DCP which is currently under preparation.
A total of 7 urban design advisory services were provided during the period.

Ensure compliance with the Development Control Plan

Number of urban design advisory services delivered

12.2.4

Maintain the Orange Cemetery

Allocation of allotments for burial within 24 hours of receipt of Application for Burial

The Cemetery has continued to be maintained at a high standard.

Records of burials have been maintained in accordance with requirements.

New legislation which commenced last year continue to be monitored for impacts on operations at the Cemetery.  Impacts of the legislation at this stage, beyond registration and annual reporting remain generally with metropolitan cemeteries.

Cemetery maintained in a neat and tidy condition

Records kept in accordance with legislative requirements


 

Objective 13 – Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development

Strategy 13.1 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and polices for traffic, transport and communications infrastructure

Ref

Task

Performance Indicator

Status

Progress Report

13.1.1

Implementation of the North Orange Precinct Plan

Actions implemented in accordance with the Plan

Positive discussions held with a number of parties to progress this matter. Detailed design and costing underway on options to inform the ongoing processes.


 

Objective 13 – Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development

Strategy 13.2 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and policies for integrated water management and energy utilities

Ref

Task

Performance Indicator

Status

Progress Report

13.2.1

Conduct four yearly reviews of Council’s Water and Sewer Strategic Business Plan (including financial plan) that include level of service determination

Conduct four yearly reviews of Council's Water and Sewer Strategic Business Plan (including financial plan) that include level of service determination

Financial modelling complete.

Preliminary internal review of Business Plan Financial Model to build internal capacity by September 2014

Water and Sewer Strategic Business Plan mid-term review in accordance with State Government best practice criteria by June 2018

13.2.2

Conduct six yearly reviews of Council’s Integrated Water Cycle Management Evaluation Study that includes community aspirations concerning water security

Conduct next bi-annual community survey by June 2016

IWCM Evaluation Study and Financial Plan (including Water Conservation) completed.

Integrated Water Cycle Management Evaluation Study mid-term review in accordance with State Government best practice criteria by June 2018

13.2.3

Conduct four yearly review of Water Demand and Conservation Management Plan

Implement water conservation strategies during 2014/2015 Summer period

Water Conservation Measures to be included in new Integrated Water Cycle Management Strategy to be undertaken in 2015/16

Water conservation strategies (eg education programs) reviewed and incorporated into the mid-term review of the Water Demand and Conservation Management Plan by June 2018


 

Objective 13 – Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development

Strategy 13.3 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and policies for waste management and resource recovery

Ref

Task

Performance Indicator

Status

Progress Report

13.3.1

Deliver waste and recycling services

Education Strategy implemented in accordance with the Netwaste Plan

Contractor performing to Waste, Recycling and Organics key performance requirements within the respective contracts. Education strategies implemented. Waste bin audit report finalised in April 2015.
Council resolved in May 2015 to engage with the community to undertake a voluntary trial of fortnightly waste collection servicing and report results to Council in February 2016.

Quarterly meetings convened with contractor to review contract key performance indicators

13.3.2

Promote food and garden waste collection service

Quarterly meetings convened with contractor to review contract key performance indicators

Contractor performing to contract conditions and meeting key performance indicators. Sub-contracted education contractor providing Council with monthly updated reports on the performance of the education strategy which has an allocation of $50000 per annum to go toward educational initiatives. Public place displays with surveys and gift hampers promoted during the quarter. Website updated regularly.

13.3.3

Participate in the Tidy Towns Program

Participate in Clean Up Australia activities

The awards judging criteria has been altered for 2015. Council submitted 7 Expressions of Interest for the various categories for the 2015 Blue Star Sustainability Awards and were successful in being invited to prepare and submit 5 comprehensive submissions. Submissions were finalised in June, with assessment in August.

Participate in the Tidy Towns competition by coordinating and compiling the annual Tidy Towns Sustainable Communities Award submissions

Raise awareness of Tidy Towns through four local media events and engaging with local schools


 

Objective 13 – Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development

Strategy 13.4 - Monitor and enforce regulations relating to city amenity

Ref

Task

Performance Indicator

Status

Progress Report

13.4.1

Conduct Retail Food Premises inspections

All complaints of unclean or unhealthy retail food premises investigated and action taken if required

All inspections were carried out as required.

Annual Retail Food Premises Compliance Reporting prepared and submitted to the NSW Food Authority by August annually

Inspection of all retail food premises completed

13.4.2

Manage pollution complaints

All pollution complaints investigated and action taken if required

All pollution complaints were investigated and appropriate action taken within the last quarter.

13.4.3

Provide a timely, efficient and effective development assessment and compliance service

Number of development applications processed in median net processing time of 35 days

During the relevant period out of a total of 445 development applications determined by Council 357 or 80% were determined within the target period of 35 days.

13.4.4

Provide prompt property and development information

Information provided within the Customer Response Obligation Policy

Council issued 1265 section 149 Planning Certificates during the period in question, which were issued within the median target time of three working days.


 

Objective 14 – Foster ideas and opportunities and encourage innovative solutions for the delivery of infrastructure

Strategy 14.1 - Design and construct new infrastructure assets as specified within the relevant Asset Management Plan to agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

14.1.1

Continue the development of the Southern Feeder Road

Further grant funding opportunities explored and submissions made

Works on Stage 1 of the Southern Feeder Road between Huntley Road and Anson Street were undertaken during the quarter. This work included pavement sealing and asphalt surfacing, formation of traffic islands and installation of infrastructure for street lights and traffic signals.

Stage 1 - Anson Street to Forest Road, complete by March 2015

Tenders for construction let by August 2014

14.1.2

Continue the development of the Macquarie to Orange Pipeline

Commission complete by December 2014

All works associated with the construction of the project have been completed. The Macquarie to Orange Pipeline was officially opened on 2 July 2015.

14.1.3

Continue the Suma Park Dam upgrade works

Construction undertaken on time and on budget, in accordance with the Project Plan by June 2015

Main Concrete Arch Dam
All pre-cast concrete parapet panels have been manufactured with most delivered to site. All panels have been installed and grouted on the left and right abutments
Post tensioned rock anchors have been drilled and installed at the left abutment. Concrete works are underway to blend the parapet walls in with the existing ground at the left and right abutment. The reinforced concrete anchored toe block has been constructed in the stilling basin at the base of the dam.
Auxiliary Spillway
Final designs of the alternate auxiliary spillway Fusegate system have been received and are being reviewed. The discovery of Naturally Occurring Asbestos (NOA) has led to some delays in the project programme and additional costs in the required WHS control measures. To date costs associated with the NOA are within the project contingency funds.

14.1.4

Develop and implement southern suburb water and sewer infrastructure strategy

Design complete by June 2015

Design complete. Development of tenders for various aspects being undertaken.

 

Objective 14 – Foster ideas and opportunities and encourage innovative solutions for the delivery of infrastructure

Strategy 14.1 - Design and construct new infrastructure assets as specified within the relevant Asset Management Plan to agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

14.1.5

Develop and implement Leeds Parade water supply infrastructure strategy

Design complete by June 2015

Leeds Parade Infrastructure requirements not needed in the short term. Project rescheduled according to Water and Sewer Infrastructure Strategy.

14.1.6

Deliver water mains renewal program

Renewal program delivered by June 2015

Water mains renewal program delivered.

14.1.7

Deliver sewer mains relining program

Relining program delivered by June 2015

Sewer mains relining program delivered.

14.1.8

Develop and implement Ploughmans Valley sewer servicing infrastructure strategy

Design complete by June 2015

Dean Drive Sewer Pump Station (SPS) components, manholes and pipework are in place and compaction is finished. The concrete slab around the SPS driveway is complete. The project has recently been audited as part of Council's Federal Accreditation requirements and AS4801 requirements. Remaining work includes vent construction, pump installation, electrical work, construction of the shelter over the switchboard cabinet and site reinstatement/groundwork.
Construction of the rising main is yet to be commenced.

14.1.9

Upgrade of the Dissolved Air Flotation system at the Sewer Treatment Plant

Upgrade works complete by June 2015

All electrical work and the pipework installation is complete. Council is now in the commissioning phase putting sludge through the unit and fine tuning air and sludge flows. Council is yet to construct the roof over the pumps.
Council is now looking at upgrading the instrument air compressors at the plant as the existing ones are struggling to keep up with the extra air demand being put on the system by the Dissolved Air Flotation (DAF).

 

Objective 15 - Effectively and efficiently maintain and operate current infrastructure to agreed levels of service including any consideration of impacts of climate change

Strategy 15.1 - Maintain and renew traffic and transport infrastructure assets and services as specified within the Asset Management Plan at agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

15.1.1

Deliver works program for road rehabilitation and re-seals as identified in the Transport Asset Management Plan

Monthly reports to Council on works program progress

Works program delivered with the exception of final sealing of Huntley Road at the Bloomfield Road intersection that was tied to the Huntley/Hospital intersection project. This seal will be carried out in 15/16.

Works delivered on time and on budget

15.1.2

Construct ongoing stated widening and lining of the East Orange Drainage Channel

Stage 2 complete by March 2015

Untimely rain events have delayed the project. As at 30 June only a 30m section of the base remains to be poured.

15.1.3

Deliver footpath and cycleway construction program as identified in the Transport Asset Management Plan

Monthly reports to Council on works program progress

All shared path works completed in
- Glenroi Avenue
- Moulder Park
- International Gardens
A new path was constructed on Icely Road from James Sheehan Drive to Park Street
Work on a path on the Molong Road between Burrendong Way and Monett Place did not proceed due primarily to adverse weather conditions impacting resource allocation.

Works delivered on time and on budget

15.1.4

Maintain Council's fleet of plant and equipment to ensure availability

Ensure 95% availability of Council plant at all times

Maintained Council's fleet of plant and equipment above the 95% target level through out the year.

15.1.5

Provide and manage public car parking in the Orange Central Business District which supports the business function and meets the needs of the community

Implement Parking Study deliverables

Parking Study completed and scheduled to be submitted for the consideration of Council in 2015.
Parking patrols carried out in accordance with established schedules.


 

Objective 15 - Effectively and efficiently maintain and operate current infrastructure to agreed levels of service including any consideration of impacts of climate change

Strategy 15.2 - Operate, maintain, renew and upgrade water, sewer and stormwater infrastructure assets and services as specified within the Asset Management Plans at agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

15.2.1

Provide drinking and re-use water quality in accordance with statutory obligations and best practice

Conduct annual monitoring and reporting for water and sewage quality to the State Government in accordance with regulatory requirements by September annually

Drinking and re-use water was provided to customers in accordance with quality standards, including monitoring and reporting. The Drinking Water Management System is being implemented and the review of treated effluent re-use quality requirements has progressed through completion of verification monitoring at the Orange Sewage Treatment Plant.

15.2.2

Conduct routine operation and maintenance of water and sewerage infrastructure in accordance with statutory requirements and levels of service identified in Water Asset Management Plan and Sewer Asset Management Plan

Conduct annual monitoring and reporting according to the State Government  requirements for inclusion in NSW Water Supply and Sewerage Performance Monitoring Report by September annually

Operation and Maintenance of water and sewerage infrastructure undertaken in accordance with statutory requirements and Levels of Service identified in Water Asset management Plan and Sewer Asset Management Plan.

Report to Council on results in February 2015


 

Objective 15 - Effectively and efficiently maintain and operate current infrastructure to agreed levels of service including any consideration of impacts of climate change

Strategy 15.3 - Maintain and renew waste recovery infrastructure assets and services as specified within the Asset Management Plan at agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

15.3.1

Manage Ophir Road and Euchareena Road Resource Recovery Centres in accordance with Landfill Environmental Management Plans and Licenses

All Landfill Emergency Management Plans and License conditions complied with

Both Ophir Road and Euchareena Road Resource Recovery Centres operating in accordance with Landfill Environmental Management Plans and Licences. Independent Environmental Audit conducted during the last quarter of 2014 and final report issued to the Department of Planning & Environment for their review and endorsement as a requirement of a condition of consent for the Orange Waste Project by the end of the first quarter of 2015. EPA reviewed ORRRC Groundwater investigation report and determined additional parameters to be monitored with the associated amendment of the ORRRC licence.
Operational environmental Management Plans and Standard Operating Procedures reviewed in the quarter for endorsement by the EPA.

Reporting to the Office of Environment and Heritage and Environmental Protection Authority undertaken

 


Council Meeting                                                                                           18 August 2015

 

 

5.5     Development Recap 2015

TRIM REFERENCE:        2015/1858

AUTHOR:                       David Waddell, Director Development Services    

 

 

EXECUTIVE Summary

Council is provided with the development statistics for the year 2014/15 which shows an active economy in Orange. In total the development approved was in the order of $188,159,000 in the City. Rezonings created over 1,800 housing lots.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “11.1 Our Economy – Encourage the growth of local business, support emerging industry sectors and attract new investment to Orange”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

That the report on Development Services 2014/15 recap be acknowledged.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

The following statistics are provided to inform Councillors of one aspect of economic activity for the Orange Local Government Area.

Development Approvals

The total number of Construction Certificates approved was 376.

The total number of Occupation Certificates issued was 481.

The total number of Subdivision Certificates issued by Council was 65.

16 Complying Development Certificates were issued by Council staff to a value of $2,065,367 (mainly houses).

198 Complying Development Certificates were issued by Private certifiers to a value of $43,137,575 (mainly houses).

31 Development applications were approved by Councillors to a value of $77,801,100.

356 Development applications were approved by Council staff to a value of $58,155,686.

The JRPP approved a single development valued at $7,000,000.

In total the development approved was in the order of $188,159,000 in the City.

Strategic Planning

Council has also initiated the following strategic planning initiatives:

·        Lucknow Village Masterplan.

·        Amendment 3 Reclassification of two Council owned sites (Phillip Street and Lone Pine Ave) – gazetted (25 July 2014).

·        Amendment 5 Rezoning of Council land at Leeds Parade from recreation to industrial to permit the sale and development of the site – Gazetted (12 December 2014).

·        Amendment 7 Daydawn Place – investigated and designed masterplan for infill development - was terminated by resolution of Council.

·        Phillip Street DCP Masterplan – to guide infill subdivision and development of land bounded by Phillip Street, NDR and Ophir Road - adopted by Council.

·        Amendment 4 Shiralee – amending the LEP to be consistent with the adopted Masterplan. This will enable development over the next couple of decades of 1,765 new residential lots as well as a village centre.

·        Amendment 6 West Orange Motors (WOM)– to rezone several properties adjoining the existing WOM and catering for the continued operation and expansion of an existing business.

·        Amendment 8 Telopea Way (SCA Property) – to rezone remainder of 9 Telopea Way for potential expansion of North Orange shopping centre. Currently in abeyance at request of proponent while discussions are held with staff in terms of the scale of the proposal.

·        Amendment 9 Airport – to rezone lands surrounding the Orange Aerodrome to enable a mixed industrial/business park. Project anticipated providing a major source of employment lands in the short to medium term and a critical mass of economic activity to help ensure the airport remains viable into the future.  Staff will also look at the Village of Springhill.

·        Amendment 10 Leewood Drive – to rezone a small park in Leewood industrial estate and additional lot (subject to Council’s determination of a report to 18 August 2015 meeting).

·        Amendment 11 Newstead Bowling Club – a rezoning request has been received to provide additional infill housing opportunities and maintain the commercial functions of the clubhouse which is an important heritage item.

·        Amendment 12 Sports field on Northern Distributor Road – a rezoning proposal has been received of large block on Northern Distributor Road to facilitate a major sports field/stadium complex enabling Council and the community to host regionally significant sporting events/carnivals.

 

  


Council Meeting                                                                                           18 August 2015

 

 

5.6     Complaints Under Council's Code of Conduct

TRIM REFERENCE:        2015/1931

AUTHOR:                       Garry Styles, General Manager    

 

 

EXECUTIVE Summary

As resolved by Council on 21 July 2015, this report provides a summary of the nature of complaints under Council’s Code of Conduct, the outcome and costs of these complaints.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.1 Our City - Provide easily obtainable information on the legal responsibilities of Councillors, Council staff and the community”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

That the report on Complaints under Council’s Code of Conduct be acknowledged.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Council, at its meeting held on 21 July 2015, resolved:

4.1     RECENT CODE OF CONDUCT ARTICLE IN SYDNEY MORNING HERALD BY CR TAYLOR

TRIM Reference:        2015/1824

RESOLVED - 15/285                                                                            Cr G Taylor/Cr J Whitton

That Council be provided an update report on Code of Conduct issues and costs over this term.

 

 

Section 440 of the Local Government Act 1993 requires Council to adopt the model Code of Conduct, as published by the Office of Local Government. Following a comprehensive review which included industry consultation, a new model Code of Conduct was introduced in March 2013.

The previous Code of Conduct required all reports of complaints to be dealt with in open Council, and Council was required to report on the nature of the complaint, and the outcome. This reporting did not include the cost of complaints, however a summary is provided in this report where this is able to be identified.

With the introduction of the new model Code, Council is required to report annually on the nature and outcome of complaints, as well as costs of investigating and managing complaints (including staff time).

The following is a summary of complaints against Councillors for the current term of Council. Costs include panel costs and staff time (Complaints Coordinator only).

 

Nature of Complaint

Outcome

Cost

Alleged failure to follow meeting procedure

Referred to Conduct Reviewer. Breach found and resolved the matter by alternate means (seeking explanation from Councillor). Finalised March 2014

$6,080

Alleged breach of key principles.

Referred to Conduct Review Panel. Panel found breaches and resolved the matter by counselling the Councillor. Finalised June 2014

$19,590

Alleged breach of key principles

Referred to Conduct Review Panel. Panel found breaches. Reported to Council in February 2015 and finalised in April 2015. The matter was resolved by public apologies.

$59,990

Alleged breaches by several Councillors and staff

A complaint containing 24 allegations referred to a Conduct Reviewer. Reviewer determined to take no action on all but one matter which has been resolved by the General Manager and which had been acted upon prior to complaint. Finalised July 2015

$26,460

 

 

  


Council Meeting                                                                                           18 August 2015

 

 

5.7     Training Opportunities for Councillors

TRIM REFERENCE:        2015/1967

AUTHOR:                       Michelle Catlin, Manager Administration and Governance    

 

 

EXECUTIVE Summary

Council, at its meeting held on 21 July 2015, resolved:

 

RESOLVED - 15/286                                                                              Cr K Duffy/Cr R Gander

That a report be provided on Councillor training opportunities available through Local Government Learning Solutions.

 

 

This report provides an update on training available through Local Government NSW to December 2015.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.4 Our City - Ensure a framework that Council’s policies, procedures and programs relate to the vision and directions of the Community Strategic Plan, including a disability action plan”.

Financial Implications

The Delivery/Operational Plan includes a provision for Councillor training and development.

Policy and Governance Implications

Nil

 

Recommendation

That the information on training opportunities for Councillors be acknowledged.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Attached are details of the Councillor Development Programs available through Local Government NSW for the period August to December 2015.

 

Attachments

1          Councillor Development Programs - August - December 2015, IC15/11253

 


Council Meeting                                                                                               18 August 2015

5.7                       Training Opportunities for Councillors

Attachment 1      Councillor Development Programs - August - December 2015


 


 


 


Council Meeting                                                                                           18 August 2015

 

 

5.8     Mission Australia

TRIM REFERENCE:        2015/1796

AUTHOR:                       Kathy Woolley, Director Corporate and Commercial Services    

 

 

EXECUTIVE Summary

Council has been advised that the Federal Government has awarded $14 million to Mission Australia to construct a purpose built, high quality aged-care facility for aged people in the Orange and Cabonne area. The facility, to be known as Benjamin Short Grove, will provide 24-hour residential aged care and support for up to 60 vulnerable men and women who are homeless, at risk of homelessness or are financially or socially disadvantaged.

This report identifies a role for Council to offer support for this project based on the jobs it will create.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability.”

Financial Implications

A donation of $30,000 from the Jobs Creation Strategy budget is proposed.

Discussions with Mission Australia have also been held regrading options for deferral of developer contributions at an estimated cost of $120,000. At this stage, Mission Australia has determined it will not pursue a deferral of contributions.

Policy and Governance Implications

Nil

 

Recommendation

That Council place on public exhibition a donation to Mission Australia’s Benjamin Short Grove Aged Facility of $30,000 to be funded from the Jobs Creation Budget.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Council approved the development application for this project on 17 March 2015. 

The facility will provide 60 single bedrooms for persons who are homeless or at the risk of becoming homeless who require care. New jobs for seventeen (17) full time and thirteen (13) part time staff have been identified.

The Mayor and General Manager met with Mission Australia representatives in March 2015. A shortfall in funding for the project was identified along with a fundraising process Mission Australia was pursuing. The Mayor subsequently wrote to a number of local people who have provided lead roles in fundraising for other community projects, seeking assistance on ways Mission Australia could fund the short fall.

Councillors received a briefing on the Mission Australia project on 9 June 2015.

An update on the funding shortfall has been provided to Council and is attached.  Mission Australia is still seeking $640,000. The attached letter updates on the progress to raise the gap in funding.

Council’s Jobs Creation Strategy provides an opportunity to financially assist businesses creating new positions. The creation of 17 full time and 13 part time jobs is significant. Additionally, Mission Australia estimate 50 construction jobs over the ten month build plus a further 60 engaged for fit out over a 10 week period. 

The recommendation to assist Mission Australia with a $30,000 donation is based upon the significance of the development socially by offering support for homeless people plus the economic benefits that flow on from the creation of 30 jobs.

The only mechanism to offer financial assistance to another organisation is under s356 of the Local Government Act 1993 and it is recommended that the donation be advertised with a report to come back to Council with any submissions received attached.

 

Attachments

1          Letter to Mayor - Mission Australia - Benjamin Grove Project Funding Update, D15/23418

 


Council Meeting                                                                                               18 August 2015

5.8                       Mission Australia

Attachment 1      Letter to Mayor - Mission Australia - Benjamin Grove Project Funding Update


 


Council Meeting                                                                                           18 August 2015

 

 

5.9     Acquisition of Land for Road Construction - Lot 211 DP 1209495

TRIM REFERENCE:        2015/1441

AUTHOR:                       Shirley Hyde, Legal and Property Officer    

 

 

EXECUTIVE Summary

Development to the north of the City has increased traffic congestion requiring the construction of a connection road north of the North Orange Bypass. This report seeks Council’s consent to proceed with the acquisition of Crown Land for part of the connection road.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “15.1 Our Environment – Maintain and renew traffic and transport infrastructure assets and services as specified within the Asset Management Plan at agreed levels of service”.

Financial Implications

It is proposed that the cost to acquire this land will be funded via an internal loan. 

Under s410 of the Local Government Act, Council is required to obtain ministerial approval for internal loans.  The approval will include details of the loan terms.

Policy and Governance Implications

Nil

 

Recommendation

1        That Council acquire by compulsory acquisition under sections 177 and 178 of the Roads Act 1993 Lot 211 DP 1209495 (the Land) for the purpose of constructing a connection road from Telopea Way to William Maker Drive.

2        That Council make an application to the Minister for Local Government for the issue of a Proposed Acquisition Notice under the Land Acquisition (Just Terms Compensation) Act 1991 (NSW) with respect of the Land.

3        That Council make an application to the Governor for the publication of an Acquisition Notice in the NSW Government Gazette under the Land Acquisition (Just Terms Compensation) Act 1991 (NSW) with respect to the Land.

4        That the Common Seal of Council be affixed to any documents required.

5        That the General Manager be delegated authority to execute on behalf of Council any document associated with the compulsory acquisition process for the land that does not require the Common Seal of Council.

6        That the Land, once acquired, be classified as Operational Land pursuant to Chapter 6, Part 2 of the Local Government Act 1993.

7        That Council dedicate the land as a public road under Section 10 of the Roads Act 1993 once the acquisition has been completed.

8        That Council seek ministerial approval for the creation of an internal loan to fund the acquisition.

 

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Traffic to the north of the City has increased significantly with the large amount of subdivisions over the past years.

The two access roads to these developments from the North Orange Bypass are from William Maker Drive to the west and Clergate Road to the east. The proposed road construction will allow access from Telopea Way. This will not only provide a third access road but will also alleviate traffic congestion which can be experienced at the intersection of Telopea Way and the North Orange Bypass as residents to the north will have direct access from the north to the Waratahs Sports Centre and commercial enterprises such as McDonald’s Restaurant and the North Orange Woolworths complex.

To enable the acquisition of Crown Land a plan of acquisition is required to be registered to depict the exact land to be acquired. The allotted title is now Lot 211 DP 1209495 and is depicted on the plan below.

 

 

  


Council Meeting                                                                                           18 August 2015

 

 

5.10   Classification of Lot 135 DP 1207360 McCormick Place - Drainage Reserve

TRIM REFERENCE:        2015/2011

AUTHOR:                       Shirley Hyde, Legal and Property Officer    

 

 

EXECUTIVE Summary

This report seeks Council’s consent to classify land situated at Lot 135 DP 1207360 McCormick Place, Orange, acquired for the purposes of drainage reserve, as Operational Land.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.3 Our City - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

1        That Lot 135 DP 1207360 be classified as Operational Land pursuant to Chapter 6, Part 2 of the Local Government Act 1993.

2        That authority be granted to affix the Council Seal to any documentation necessary to allow the classification.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

As part of the subdivision development of Lot 99 DP 756869, the developer was required in accordance with Council’s development consent and the Orange Development Control Plan 2004, to construct a drainage reserve. Council acquired such land through funding from Section 94 contributions and it was dedicated as drainage reserve under Section 49(1) of the Local Government Act 1993. The parcel has an area of 2,881 m2. This report seeks to classify Lot 135 DP 1207360, used for drainage purposes, as Operational Land. The subject land is shaded on the following map.

 

Attachments

1          Plan, D15/27910

 


Council Meeting                                                                                               18 August 2015

5.10                     Classification of Lot 135 DP 1207360 McCormick Place - Drainage Reserve

Attachment 1      Plan


Council Meeting                                                                                           18 August 2015

 

 

5.11   Orange Botanic Gardens Precinct Master Plan

TRIM REFERENCE:        2015/1907

AUTHOR:                       Nigel Hobden, Manager City Presentation    

 

 

EXECUTIVE Summary

This report recommends that Council adopts the Orange Botanic Gardens Precinct Master Plan following the community consultation process.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “5.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities”.

Financial Implications

The works identified in the master plan will be assessed in future budgets as there is no allocation for any works in the 2015/16 budget approved by Council.  There is an opportunity to engage with external and/or private investment to progress some elements in the plan.

Policy and Governance Implications

Nil

 

Recommendation

That Council adopt the Orange Botanic Gardens Precinct Master Plan and consider the allocation of funds in future budget discussions.

 

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

 

 

Service Delivery

Future development opportunities of the Orange Botanic Gardens car park, works compound and surrounding lands have tourism and economic development appeal.

Image and Reputation

The development of the surrounding vacant land and car park has the potential to generate tourism appeal, publicity and community activity.

Stakeholders

Ensuring that stakeholders have been consulted and value added to the master plan principles is a primary objective of the planning process.

 


 

SUPPORTING INFORMATION

The Orange Botanic Gardens Precinct contains a significant number of facilities and is one of the key focus areas for passive recreation, horticultural display and interpretation, events and activities in the local community. These facilities include:

·        Orange Botanic Gardens (OBG)

·        Clover Hill Function Centre – leased and operated as ‘Botanic’ Function Centre

·        Works Compound – OBG and Central Business District horticultural staff amenities, materials storage and equipment area. Incorporating volunteer group the ‘Friends of OBG’ propagation and nursery facilities.

·        Orange Adventure Playground

·        Emmaville Cottage

·        Patmos Café – Council owned facility leased by local restaurateur

·        Car parking – approximately 200 car spaces and several bus parking spaces 

·        ‘Triangular’ parcel of land fronting the Northern Distributor Road and Hill Street currently used for overflow car parking during major events

The study area (outlined in the image below) experiences a number of constraints and challenges that limit its ability to be used to its full potential. These challenges include:

·        Access to and circulation within the existing car park

·        Significance (or lack thereof) of Yellow Box Way as an entry point to the precinct

·        Limited visual appeal

·        Conflicting use demands

·        Integration of facilities

 


 

The objectives in developing the master plan were:

1        To identify the role of the OBG precinct in meeting the broader needs of the community

2        To identify opportunities for how the OBG precinct can be most effectively utilised and developed spatially, given its broader context in close proximity to North Orange and the Northern Distributor Road

3        To design a development and circulation pattern that better integrates existing and proposed built elements, takes advantage of the natural attributes of the site and provides a sense of place for the area to become a destination in itself

4        To identify circulation routes to the site for vehicles, pedestrians and cyclists

5        To provide a strategic framework for the enhancement and/or development of the study area, including:

a        Building massing opportunities and staging.

b        Key adjustments to circulation routes, roads and car parks for maximum future benefit.

c        Future use of existing spaces and proposed changes to achieve optimal results for the community.

Following community consultation the draft Orange Botanic Gardens Precinct Master Plan was resolved by Council to be placed on public exhibition with submissions closing in May 2015. Council received 10 submission

·    4 submissions from community groups

·    6 submissions from individuals.

Submissions generally commented on how the individuals or groups interpreted and perceived the design principles as relating to the Gardens precinct. The submissions are attached.

The Master Plan identified 14 design principles:

1        Ensure surrounding development and landscapes enhance the precinct’s landscape character and future vision

2        Transform the Northern Distributor Road into a beautiful “greenway” with indigenous tree planting and safe pedestrian  and bicycle pathways and crossings

3        Ensure clean stormwater discharge from the site and use water as a positive landscape element

4        Protect, reveal and enhance significant views into and out of the precinct

5        Respect Emmaville Cottage’s landscape setting and retain views beyond the site

6        Make walking and cycling easy and safe by planning a connected network of off-street pathways

7        Ensure the Gardens remain the dominant feature of the precinct by reinforcing the Gardens’ landscape character and promoting horticultural activity and research

8        Improve the Gardens arrival experience and create a simple, easy to navigate circulation system

9        Improve “first appearances” by reducing the visual mass of car parking and refocussing views to positive features within the precinct

10      Improve accessibility between the Gardens and the Adventure Playground by creating a new link, whilst maintaining safe controls over children’s movement

11      Open up new opportunities for visitors, the Friends of the Botanic Gardens and horticultural research and education by relocating existing depot uses

12      Create a series of anchor points that give the precinct clear structure and legibility

13      Create a bold, site-inspired composition of precinct buildings and activities that leverage Orange’s existing tourism appeal

14      Include business opportunities and commercial activities, such as event facilities and boutique accommodation, that are complimentary to the Gardens character, function and appeal

A summary of key comments has been tabulated and is attached to this report for ease of reference.

Of the key groups, those that currently utilise the Gardens and assist Council with maintenance aspects, the Friends of the Botanic Gardens and Heritage Roses In Australia Inc. Orange/Central Tablelands Branch, both are supportive of the overall concept precinct Master Plan but have also expressed some reservations.

The Heritage Roses In Australia Inc. state that ‘we anticipate a beneficial outcome for the Gardens generally, resulting in increased public awareness….

The Friends of the Orange Botanic Gardens Inc. state ‘while we support much of the OBG Precinct Master Plan, particularly where it improves the areas of the precinct surrounding the Gardens, we are strenuously opposed to the expansion of commercial activity within the boundaries of the Orange Botanic gardens themselves.’

The draft Master Plan caters for an increase in the size of the Clover Hill Function Centre (CHFC) to a facility with a capacity of catering for 250 persons, not an increase in the expansion of commercial opportunities within the Gardens. The FOBG provide three recommendations:

·     That the CHFC not be expanded beyond its current size to the proposed 250 seat facility

·     That activities undertaken in the CHFC be restricted to functions within the confines of the current building

·     That the room currently used by the FOBG be renamed the Friends Room and be maintained as a space for FOBG to hold talks, meeting, exhibitions and other activities.


 

Attachments

1          Submission summary - Orange Botanic Gardens Precinct Master Plan, D15/27628

2          Submission - OBGPMP - Freinds of Orange Botanic Gardens Inc, ic15/5842

3          Submission - OBGPMP - Len Banks, ic15/6307

4          Submission - OBGPMP - Harry L'Estrange, ic15/6685

5          Submission - OBGPMP - Christine Howie, ic15/6694

6          Submission - OBGPMP - Charles Everett, ic15/6701

7          Submission - OBGPMP - Roslyn Chapman, ic15/6703

8          Submission - OBGPMP - Orange Waratah Sports Club, ic15/6760

9          Submission - OBGPMP - Heritage Roses in Australia Inc, ic15/6844

10        Submission - OBGPMP - Nick King ECCO, ic15/6876

11        Submission - OBGPMP - Jane Paul, ic15/6896

  


Council Meeting                                                                                                                     18 August 2015

5.11                     Orange Botanic Gardens Precinct Master Plan

Attachment 1      Submission summary - Orange Botanic Gardens Precinct Master Plan

 

Reference

Land Zoning / Use

 

Traffic and Circulation

Commercial Opportunities

Landscape character and future vision

IC15/6896

Over commercialisation of site / community land (referencing the triangular land bounded by the NDR and Hill Street)

 

 

 

IC15/6685

 

Objection to concept of traffic lights at William Maker and Hill Street intersections with NDR

 

 

IC15/6760*

 

The addition of more traffic lights and access points will hinder traffic flow through the area

Competition with existing facilities in North Orange. Commercial and community based.

 

IC15/6701

 

Traffic management concerns along NDR with William Maker Drive and Hill Street

Support for conference centre and associated facilities, however it should be closer to the CBD

 

IC15/6844*

 

Adequate parking a concern

 

Anticipate an overall beneficial outcome for the Botanic Gardens, resulting in increased public awareness

IC15/5842*

 

 

Strenuously opposed to the expansion of commercial activities within the Gardens.

Need for community meeting space for FOBG

IC15/6307

Over commercialisation

Improved directional signage is required

Boutique accommodation is not complimentary to the Precinct;

Vague and should build more strongly on Orange’s appeal – ‘Colour City’ reputation

 


 

 

IC15/6876*

Over commercialisation and creating competition with existing centres; more appropriate to create an extension to the Gardens that entices visitors to linger and explore.

Triangle parcel ‘community’ land should be retained for public events 

Design components encouraging cycling and pedestrian activity applauded; access from North Orange via overpass, pathway to existing lights encouraged not two more traffic lights on NDR

Over commercialisation and creating competition with existing centres.

Plan will divert attention from the Gardens to the commercial hub.

Buildings significantly detract from scenic views inc. rural landscape below Mt Canobolas.

Vineyard on site is inappropriate

IC15/6694

Commercialisation and creating business opportunities not in keeping with a Botanic garden.

Improving the approach to the entrance is essential

 

Supports all design principles apart from #14.

IC15/6703

 

 

Boutique hotel and conference centre not necessary; retail outlets taking trade away from the north Orange centre

Entrance signifying the Precinct should be where Yellow Box Way meets Hill Street.

There should be no entry to the Gardens from the Playground.

 

 

* Submission from a community group


Council Meeting                                                                                               18 August 2015

5.11                     Orange Botanic Gardens Precinct Master Plan

Attachment 2      Submission - OBGPMP - Freinds of Orange Botanic Gardens Inc


 


Council Meeting                                                                                               18 August 2015

5.11                     Orange Botanic Gardens Precinct Master Plan

Attachment 3      Submission - OBGPMP - Len Banks


 


 


Council Meeting                                                                                               18 August 2015

5.11                     Orange Botanic Gardens Precinct Master Plan

Attachment 4      Submission - OBGPMP - Harry L'Estrange

 

From:Sharon L'Estrange

To:Council

Received-Date:7/5/2015

Received-Time:6:12 AM

Sent-Date:7/5/2015

Sent-Time:6:12 AM

Subject:Orange botanic gardens master plan comment

 

I think that two sets of traffic lights close together on the northern distributor (Hill street and William Maker drive) is inefficient and will unnecessarily disrupt northern distributor traffic flow. 

 

I would suggest a number of alternatives:

 

1. Two roundabouts and a pedestrian underpass.  This would minimise disruption to traffic flow and maximise ease of pedestrian and bicycle travel.  A round about and pedestrian underpass is what should have been installed at the Farrell road intersection on the northern distributor.

2. One set of traffic lights and one roundabout.

3. One set of traffic lights at the busier intersection, probably Hill street, and leave the other intersection as a T intersection.  This arrangement seems to work at the Anson street access to the northern distributor.

 

I urge Council to take a long term view to the traffic management on the northern distributor and not accept the cheapest or easiest option.

 

Regards,

 

Harry L'Estrange

 

 

  _____  

 

The content of this e-mail message has been scanned by: McAfee Email Gateway

 


Council Meeting                                                                                               18 August 2015

5.11                     Orange Botanic Gardens Precinct Master Plan

Attachment 5      Submission - OBGPMP - Christine Howie

 

From:

To:Council

Received-Date:7/5/2015

Received-Time:10:31 AM

Sent-Date:7/5/2015

Sent-Time:10:31 AM

Subject:Orange Botanic Gardens Precinct Masterplan

 

The General  Manager

Orange City Council

 

Dear Sir,

 

I have studied the Masterplan and cannot argue with the design principles other than number 14 which advocates business opportunities and commercial activities complimentary to the Garden's character.  A Botanic Garden should not be an opportunity for commercial development!  Show me one in Australia with more than a restaurant and small shop.  Quite a lot don't even have that.  The Sydney Botanic Gardens have a restaurant and cafe, the Friends selling plants at weekends.  Mt Tomah has a restaurant/cafe and small shop and Mt Annan the same.

 

A restaurant or cafe at Botanic would be lovely but a 250 seat function centre would impinge on the character of the gardens very much.  A Function Centre  or Conference Centre on the vacant land outside the Gardens would be much more appropriate with accommodation nearby. 

 

A Botanic Garden has never been a revenue-raising venture;  it is a community facility just as the library and art gallery are.

 

We, the residents of Orange are extremely lucky to have such wonderful facilities in our city with our excellent theatre and library and art gallery and soon to be museum and our beautiful Botanic Gardens should be kept as just that;  a place of beauty, in which to walk in peace, a place promoting horticultural activity and research (if only we had some labels on the plants). 

 

Improving the approach to the entrance is essential but please keep our Gardens free of commercial development.

 

Christine Howie,

100 Murphy's Lane

Orange.

 

 

 

 


Council Meeting                                                                                               18 August 2015

5.11                     Orange Botanic Gardens Precinct Master Plan

Attachment 6      Submission - OBGPMP - Charles Everett


Council Meeting                                                                                               18 August 2015

5.11                     Orange Botanic Gardens Precinct Master Plan

Attachment 7      Submission - OBGPMP - Roslyn Chapman


 


 


 


Council Meeting                                                                                               18 August 2015

5.11                     Orange Botanic Gardens Precinct Master Plan

Attachment 8      Submission - OBGPMP - Orange Waratah Sports Club


Council Meeting                                                                                               18 August 2015

5.11                     Orange Botanic Gardens Precinct Master Plan

Attachment 9      Submission - OBGPMP - Heritage Roses in Australia Inc


 


Council Meeting                                                                                                18 August 2015

5.11                     Orange Botanic Gardens Precinct Master Plan

Attachment 10    Submission - OBGPMP - Nick King ECCO

Mr Gary Styles

General Manager

Orange City Council

Byng St. Orange, 2800

May 11, 2015

 

Re: Orange Botanic Gardens precinct Masterplan

 

Dear Mr. Styles,

                         Environmentally Concerned Citizens of Orange (ECCO) wish to lodge the following objections to the proposed Orange Botanic Gardens Masterplan, with particular reference to the triangle of land which is currently greenspace, albeit zoned residential, owned by the Orange community and upon which the majority of changes will take place. Our objections mainly are concerned with what we believe to be the over commercialisation of the site and the threat such over commercialisation will have on its visual, environmental, social and economic aspects.

 

The “front door” to Orange's Botanic Gardens:  The land upon which most of the proposed development is to take place is highly visible to the passing motorist on the Northern Distributor, and as such provides the opportunity of not only the “front door” of the Orange Botanic Gardens but also a gateway to the city of Orange. The purpose of a front door or gateway should contain features that motivate the visitor to enter and explore further.

 

The current plan with its emphasis on onsite commercial activity tends to encourage the visitor to take advantage of the facilities provided at the site without providing further information or incentive to explore either the delights of the gardens or the City of Orange. Rather than developing the precinct in question with a focus on on site commercial activities, it would be more appropriate to create an extension of the gardens that entices the visitor to linger and explore, plus an installation which could provide information about what the city of Orange has to offer.

 

Compromise rather than compliment:   Design Principle 14 states that the plan will”include business opportunities and commercial activities, such as events and boutique accommodation that are complimentary to the gardens' character, function and appeal.” ECCO suggests that the commercial features included in the masterplan for the area have a limited capacity to contribute to the character, function and appeal of the Orange Botanic Gardens. The design of the suggested commercial centres does not appear to suggest any special connection to the gardens. The buildings could be anywhere.


 

 

A convention centre, multiple coffee shops and an hotel clash significantly with a venue which is devoted to the creation of a tranquil natural environment to be enjoyed by all regardless of the amount of money they wish to spend. The plan as it stands will divert the focus from the gardens to that of a commercial hub, dedicated to commerce rather than horticulture

 

Design principle 4 states that the plan will “ensure the gardens remain the dominant feature of the precinct by reinforcing the gardens' landscape character.” Commercialisation of the area to the suggested extent would have the opposite effect. If allowed to proceed, the result of the current proposal would be the changing of the character of the gardens from a botanic refuge to a shopping centre.

 

Compete rather than Compliment: The proposed commercial facilities contained in the master plan places the Botanic Gardens Precinct in competition with facilities that already exist nearby or within the city of Orange. The Botanic Gardens already has a coffee shop and restaurant. We don't need another one, let alone several. There is ample access to bars, shopping facilities etc. at nearby North Orange Woolworths, Waratahs Social Club and in the central business district of Orange. The precinct would be better served to direct businesses to these services rather than compete with them.

 

A Stranded Asset: Design Principle 13 states that the Masterplan aims to “create a bold, site inspired composition of precinct buildings and activities that leverage Orange's existing tourism appeal.” The site inspired buildings suggested in the plan are those that cater for food, beverages, accommodation, conferences etc.

 

Far from “leveraging” Orange's existing tourism appeal, the buildings proposed for the precinct will compete directly with convention facilities that are established or are in the planning stages, hotels, motels, coffee shops that also are already established and are geographically much better located. The ambitious scale and isolated location and competition from already established businesses make the proposed Botanic Gardens developments vulnerable.

 

It would not be attractive for visitors to Orange to see a “front door” consisting of poorly utilised or vacant buildings. Orange City Council would be better advised to encourage the development or upgrade of existing facilities rather than support risky proposals.

 

Problems with control and vulnerability to further expansion of commercialisation: There arises a concern as to how much control the Orange community will retain over a commercial activity such as that in question once it is either sold or leased to a private developer. How is Council to respond if there is a request for expansion? Especially if a”get bigger or go broke” scenario is suggested. Could it be that if faced with this situation, Council could be compelled to allow greater commercialisation, resulting in the character of the gardens being further compromised.

 

The “Triangle” is community land: The land in question belongs to the Orange community and as such should be used for optimal benefits for all, allowing meaningful community access. Commercialisation of the area to the extent suggested favours those who seek to benefit commercially as well as those able  to pay for the services offered and not the community.


 

 

ECCO is firmly opposed to the sale or lease of public land for private profit. The triangle should be retained for public events, overflow parking, activities and structures available to residents and visitors and are appropriate to the botanic gardens environment. Once developed in the manner suggested, this land will be closed to alternative use and be lost to future generations.

 

Location of important facilities: ECCO acknowledges that certain facilities are desirable in the precinct, such as an information centre, a gift shop, a place for meetings, educational opportunities and events.

 

In most botanic gardens, such facilities are situated within the grounds of the gardens themselves. ECCO would like to suggest that the existing Clover Hill Centre could be expanded to fulfil this role. Rather than have a scattering of “anchor points”a more effective strategy would be to have the above facilities located centrally through the development and enhancement of an already existing building, accessed by means of the already existing path which guides visitors into the gardens.

 

Interference with existing landscape vistas:  Design principle 4 states that the plan will “protect, reveal and enhance significant views in and out of the precinct.” The Botanic Gardens Precinct currently offers iconic views of Mount Canobolas. The inclusion of a boutique hotel in its current suggested position significantly detracts from the scenic views of the rural landscape below Mount Canobolas. The inclusion of such intrusive design features has the potential to interfere with and negatively manipulate the landscape rather that building on its existing attributes.

 

Unacceptable addition of traffic lights:  Whereas much of the masterplan's design encouraging cycling and pedestrian activity is to be applauded, the movement of pedestrians and cyclists approaching the precinct from North orange would be better managed by an overpass or a track up to the existing lights rather than two more sets of traffic lights, which are not acceptable on a bypass.

 

A vineyard is inappropriate for the site: The proposed vineyard would not be suitable for the site, as vineyards are labour intensive and would place a burden on the already stretched staff responsible for the precinct. The space could be used for more interactive installations or plantings, such as a children's garden, herb garden, peace garden etc.

 

Thank you for the opportunity to provide feedback for this plan.

 

Yours sincerely

 

 

Nick King

President Environmentally Concerned Citizens of Orange


Council Meeting                                                                                               18 August 2015

5.11                     Orange Botanic Gardens Precinct Master Plan

Attachment 11    Submission - OBGPMP - Jane Paul


Council Meeting                                                                                           18 August 2015

 

 

5.12   Spot Rezonings Leewood Drive

TRIM REFERENCE:        2015/2002

AUTHOR:                       Craig Mortell, Senior Planner    

 

 

EXECUTIVE Summary

The purpose of this report is to consider including in the rezoning package an additional site at 17 Leewood Drive, which is an unnamed public reserve situated behind four industrial lots (see map provided below for its location).

At the 3 March 2015 Sustainable Development Policy Committee meeting, Council resolved to rezone and reclassify a small park, known as “Catto Park”, in the Leewood Industrial estate from RE1 Public Recreation to IN1 General Industrial, principally to allow for additional parking in association with nearby industrial developments.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “11.1 Our Economy – Encourage the growth of local business, support emerging industry sectors and attract new investment to Orange”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

1        That Council prepare and submit to the NSW Department of Planning and Environment a formal planning proposal for a Gateway Determination to enable the rezoning of Lot 43 DP 255071 and Lot 16 DP 255071 from RE1 Public Recreation to IN1 General Industrial and that the land be re-classified as Operational.

2        That the necessary materials be prepared as determined by the Gateway Determination process and exhibition of materials be undertaken.

3        That a public hearing be conducted in accordance with the legislative requirements.

4        That permission be granted for the use of the Council Seal on any documentation required for the re-classification.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

As previously reported an inquiry has been received seeking Council’s consideration of converting the open space of Catto Park to a car park to alleviate on street parking congestion. At the 3 March 2015 Sustainable Development Committee meeting Council resolved as follows:

 

RESOLVED – 15/066                                                                             Cr J Whitton / Cr K Duffy

1        That Council prepare and submit to the NSW Department of Planning and Environment a formal planning proposal for a Gateway Determination to enable the rezoning of Lot 43 DP 255071 from RE1 Public Recreation to IN1 General Industrial and that the land be reclassified as Operational and that the Public Reserve status be removed from each parcel;

2        That the necessary materials be prepared as determined by the Gateway Determination process and exhibition of materials be undertaken.

3        That a public hearing be conducted in accordance with legislative requirements.

 

Council has also received interest in the potential to expand industrial activity onto 17 Leewood Drive. Both properties are situated within the Leewood Industrial Estate and adjoin industrial developments. Due to their respective location, context and small size they are both considered to have negligible recreational, ecological or social value.

 

There are no State Environmental Planning Policies of direct relevance to the proposals. Section 117 Ministerial Directions under the Environmental Planning and Assessment Act 1979 includes Direction 1.1 Business and Industrial Zones. This direction has the following objectives, to:

(a) encourage employment growth in suitable locations,

(b) protect employment land in business and industrial zones, and

(c) support the viability of identified strategic centres.

The direction requires that relevant planning proposals must:

(a) give effect to the objectives of this direction,

(b) retain the areas and locations of existing business and industrial zones,

(c) not reduce the total potential floor space area for employment uses and related public services in business zones,

(d) not reduce the total potential floor space area for industrial uses in industrial zones,  

and

(e) ensure that proposed new employment areas are in accordance with a strategy that is approved by the Director-General of the Department of Planning.

The proposals are considered to be entirely consistent with both the objectives and requirements of the Direction.

 

Attachments

1          Proposed Reclassification Site - Lot 16 DP 255071 - 17 Leewood  Drive , D15/28679

2          Proposed Reclassification Site - Lot 43 DP 255071 - 30 Leewood  Drive Orange, D15/4930

 


Council Meeting                                                                                               18 August 2015

5.12                     Spot Rezonings Leewood Drive

Attachment 1      Proposed Reclassification Site - Lot 16 DP 255071 - 17 Leewood  Drive


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Council Meeting                                                                                               18 August 2015

5.12                     Spot Rezonings Leewood Drive

Attachment 2      Proposed Reclassification Site - Lot 43 DP 255071 - 30 Leewood  Drive Orange


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Council Meeting                                                                                           18 August 2015

 

 

5.13   Development Application DA 4/2015(1) - Lot 18 Emerald Street

TRIM REFERENCE:        2015/2012

AUTHOR:                       Andrew Crump, Senior Planner    

 

 

EXECUTIVE Summary

Application lodged

7 January 2015

Applicant/s

Orange North Pty Ltd

Owner/s

Garfield Road Holdings Pty Ltd

Land description

Lot 18 DP 1210246 - Emerald Street, Orange (formally Lot 111 DP 1194964)

Proposed land use

Demolition (existing dwelling and ancillary structures); Subdivision (Torrens - 11 lots and public road); Subdivision (Community - 16 lots); and Dwelling Houses (24)

Value of proposed development

$7,980,000

DIRECTOR DEVELOPMENT SERVICES’ COMMENTS

This application has seen a protracted process caused by an inability of the unit designer to get close enough to the Planning Outcomes in DCP 2004 for an alternative approach to be considered. Council staff have put significant effort into working with the Applicant’s Town Planner in moving the initial development design closer to a design that would not result in inappropriate design for the Orange climate, nor grossly breach planning instruments and that also addressed the bulk of the concerns of objectors. Council’s planner responsible for the application is to be commended for his perseverance and the quality of the report. The cooperation of the applicant is also acknowledged.

This development is an appropriate one for the site and presents a reasonable transition from the residential zone to the east and the growing commercial precinct to the west. The key issue centres on solar access arising from excessive bulk and scale.  In the Orange climate it would not be fair to future purchasers to allow inappropriate design and this is the essence of the job of planning staff. I also believe the emphasis on the colder periods of the year in Orange needs to be balanced with a growing need to cater for all  year round climate conditions.

The DCP guidelines do however offer to an applicant the ability to address the DCP Planning Outcomes in an alternate way as follows (see DCP 2004 7.7-8):

PO 7.7-8 Planning Outcomes - Daylight And Sunlight

1    Buildings are sited and designed to ensure:

-     daylight to habitable rooms in adjacent dwellings is not significantly reduced;

-     overshadowing of neighbouring secluded open spaces or main living-area windows is not significantly increased;

“These guidelines indicate ways of achieving the planning outcomes. It Is recognised that there may also be other solutions. All design solutions will be considered on merit.  Applications should clearly demonstrate how the planning outcomes are being met where alternative design solutions are proposed.”

To this end, it is important to consider the Objectives of the DCP in relation to Bulk and Scale as these further assist in providing clarification to the assessment of the proposed development by identifying the intent of the DCP.


 

BULK AND SCALE

Objectives

1    To allow flexibility in siting buildings and to ensure that the bulk and scale of new development reasonably protects the amenity of neighbouring properties and maintains appropriate neighbourhood character.

2    To allow adequate daylight, sunlight and ventilation to living areas and private open spaces of new and neighbouring developments.

3    To encourage the sharing of views, while considering the reasonable development of the site.

The lots involved are minimal in size and I believe that with high density comes a lower expectation that the same levels of solar access will be achieved than with lower density development. This interpretation also reflects the direction set by the Land and Environment Court’s Planning Principle arising from the case The Benevolent Society v Waverly Council [2010] NSWLEC 1082, which identifies the difficulties in protecting sunlight and therefore suggests that expectations and therefore claims to sunlight as part of higher density development is not as strong as with low density development.

The DCP 2004 does not contain explicit guidance on solar access in the case of very small lot sizes and staff will be working on amending the DCP in the future to include a standard that relates to low density development. The latest set of amendments made by the applicant go a long way to satisfying the solar access Planning Outcomes in the DCP.

Council has the ability to approve this application in these circumstances. Historical numerical departures in this area are not uncommon and I believe the overall intent of the Planning Outcomes are met.

In the absence of absolute clarity in the DCP, I am encouraged by the words of Doolan where the commissioner noted that:

On the question of solar access, I agree with the conclusions of Ms Levy, that while not optimal, the proposed development is acceptable in terms of solar access. I accept that strict compliance with the DCP requirements is difficult given the orientation of the site and the shadows cast by the internal courtyard walls. Ms Gordon's suggestion that the development be reorientated may potentially achieve a higher number of compliant townhouses however any theoretical design may also raise other issues. There are always alternate designs available but the question that needs to be answered is whether the proposed development is acceptable and not whether there is another suitable design for the site. While not strictly applicable, the Rule of Thumb in the RFDC, highlights that strict compliance is often difficult to achieve and consequently provides a sensible level of flexibility in the provision of solar access. The DCP adopts a similar flexible approach (but without quantifying any variation) in cl 2.4.2.2, where it states that the "following guidelines indicate the preferred levels of solar access for new developments, and any departures from these standards will require justification that resulting energy efficiency and solar access is acceptable". I am satisfied that sufficient justification has been provided by Ms Levy to support the variation to the DCP requirement

Although not strictly the same situation as Doolan refers to the Residential Flat Development Code, Orange DCP 2004 is also performance based and allows similar avenues to an applicant where a non-compliance within development arises.

Council's consent is sought for the subdivision of land to create 11 Torrens Title lots comprising 10 residential lots and 1 residue lot to be further subdivided under a Community Title scheme. The Community Title subdivision will involve 15 individual lots and one Community lot comprising roads, visitor parking and garbage collection. The applicant is then seeking to erect 24 dwelling houses on the resultant lots as required in a staged arrangement. The dwellings will be arranged in various configurations, some detached whilst others will be semi-detached. The subject land is described as Lot 18 DP 1210246 – Emerald Street, Orange.

All the dwellings are proposed to be two storey construction of various configurations and layouts, whilst maintaining a consistent theme of architectural detailing and finishes.


 

The development does not create any significant impacts to adjoining property owners.

The detailed assessment of the development demonstrates that the development is inconsistent with solar access, visual bulk and setback requirements, the prominence of garages and presentation of some of the dwellings within lots 101 to 110 not addressing the street when considered against the relevant provisions of the DCP.

As can be seen, the form of the proposed development, particularly that section comprising dwellings 101-110 is almost of terrace type design. There are suggestions in the application that this form of development justifies the application of different standards as outlined in the planning outcomes of DCP 2004, particularly in relation to solar access into the dwellings and private open spaces.

The planning outcomes in the DCP and there are other standards referred to in this report, including Planning Principles of the Land and Environment Court, are provided so as to ensure that appropriate development does occur that provides for sustainable living opportunities for the occupants of those dwelling and on adjoining land. The provision of solar access into dwellings and associated open space is of critical importance, particularly in the Orange climate. There have been no reasons given in the application as to why different standards should apply to this development only that the design is different to that which typically occurs in the City.

Whilst consideration has been given to the solar access provisions that relate to the subdivision of residential land in this report it is considered that the principle impacts that arise with respect to this development arise mostly due to the design of the proposed buildings especially the height, shape, design and spatial relationship of each building to its neighbour. Planning staff raise no objection to the form of the proposed development. However, the issues that arise relate to the failure of parts of the development to be designed in consideration to the characteristic or constraints of the site. This is evident  by the section of the development to the north of the site that is to form the community title subdivision, which except for the overshadowing that was created by the 2 storey construction of dwellings 8 and 9 (which have recently been deleted from the proposal by the applicant), is mostly compliant and can be supported.

Buildings 101 to 110 are to be located on that section of the site that is rectangular and is orientated north/south. It is considered that these buildings have not been designed to suit the characteristics of the land, particularly the orientation of the dwellings, the limited distance between those buildings and other design criteria mentioned above do not recognise the characteristics of the site. The resultant subdivision is based on these design characteristics and results in lots of only around 10.35m in widths being created.

As can be seen in this report this section of the proposed development does not fully comply with the provisions of the DCP on a number of significant aspects particularly solar access and visual bulk, setback amongst others. These are interrelated. Due to the number of matters of non- compliance and to the significance of those aspects of non- compliance and to the fact that the issues of non- compliance applies to, generally all of those dwellings, Council staff are still of the view that the design of the development is still far from ideal, but in view of the most recent changes made by the deletion of 2 dwellings that solar access has been improved into those buildings to a level that is considered to be reasonable and thus the application can now be supported.


 

The applicant stated that the proposed development can be likened to development that is likely to occur in the yet to be developed Shiralee subdivision and there is a need to allow a variation to the relevant development standards. It is considered that this development is different to the Shiralee area in that the lots have been designed under a master plan that gives greater consideration to the spatial interrelationship between each lot and provides specific housing typology. Whilst it may be desirable to review development standards so as to facilitate development of the likely form in this precinct, any development should be designed so as to provide high levels of residential amenity, especially solar access. The standards that currently apply within the DCP are considered to be sound and it is important for Council to point out that approval of this development should not be the setting of a precedent in relation to the typical form of development that occurs within the City, rather a response to this precinct.

It is noted that Council staff have endured significant difficulties in interpreting and assessing the submitted plans throughout the entire assessment process due to extensive anomalies, inaccuracies and omissions with the plans which has added significant time to the assessment of the development.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “13.4 Our Environment – Monitor and enforce regulations relating to City amenity”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

That Council consents to development application DA 4/2015(1) for Demolition (existing dwelling and ancillary structures); Subdivision (Torrens - 11 lots and public road); Subdivision (Community - 16 lots); and Dwelling Houses (24) at Lot 18 DP 1210246 –Emerald Street, Orange pursuant to the reasons outlined in the attached Notice of Approval.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.


 

SUPPORTING INFORMATION

THE APPLICATION

Council's consent is sought for the demolition of an existing dwelling and ancillary structures, an 11 lot Torrens title subdivision, a 16 Lot Community title subdivision and the erection of 24 two storey dwellings on land described as Lot 18 DP 1210246 - Emerald Street, Orange.

BACKGROUND

Council originally received application for the subdivision of 17 Torrens Title lots, 23 Community Title lots and the erection of 38 semi-detached dwellings to be constructed on the resultant lots on 7 January 2015. Council staff advised the applicant of an array of concerns relating to the development, most notably inter alia, solar access, private open space, visitor parking arrangements and waste management.

As a result of extensive negotiations with the applicant; a request was made by the applicant pursuant to Clause 55 of the Regulations to amend the application, which Council staff agreed to accept.

The applicant responded to Council’s initial concerns with the proposal by redesigning the entire development in the following fashion:

·    The Torrens Title lots were made wider and the number of dwellings proposed on those aforementioned lots reduced by four. 

This amendment was primarily in response to Council’s concerns that:

-    there was limited solar access to the north orientated semi-detached dwellings and no north facing windows associated with the south orientated dwelling and;

-    due to the width of the previously proposed lots, most of subject dwellings were deficient in private open space.

·    The originally proposed dwellings/lots along the northern boundary have been reduced by two

This amendment was primarily in response to Council’s concerns that:

-    There was a visual bulk impact on the adjoining lots, primarily to the east. The effect of the amended design results in an increase in the separation distance of the proposed dwelling on Lot 17 from the previously proposed 1.57m to now being proposed at approximately 3.5m from subject boundary.

·    Land immediately adjoining Lot 237 Emerald Street (9 Emerald Street) has been reconfigured such that the original proposal presented six dwelling in this location as compared to the current proposal of 2 dwellings.

This amendment was primarily in response to Council’s concerns that:

-    there was limited solar access received to these dwellings,

-    the dwellings were deficient in private open space, and

-    visual bulk impacts to the adjoining parcel to the east.


 

The effect of the amended design results in lower density at the interface of the development site and the adjoining Lot 237; and improved solar access and open space to those dwellings.

Development assessment staff completed assessment of the application as it is described above and were intending to recommend refusal of the application. Further negotiations with the applicant transpired and the applicant has subsequently further amended the proposal on 11 August 2015 by removing two of the Torrens title lots which has allowed the Lots now known as 102 to 109 to be increased in width, approximately 8.5m to 10.35m. This results in improved solar access to these dwellings and an overall diminution, but not elimination, of the other interrelated cumulative impacts through this portion of the site, namely reduction in the visual dominance of each building to the north by providing greater separation distance, provision of additional private open space and provision of more area of private open space in sunlight.

In addition to the above, the applicant also deleted two dwellings that were located on the northern side of Lots 2 to 5, which will now be a vacant lot which can be developed at a later date as well as deleting the balconies from the “E type” dwellings on Lots 6 and 7 and relocating the dwelling on lot 6 further to the south to provide additional separation distance and thus improved solar access. There are no objections to the relocation of dwelling on Lot 6.