Recommendation

It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting.

Recommendation

That Council create a Policy Committee structure as follows:

·        Employment and Industry Policy Committee

·        Environment and Economic Development Policy Committee

·        Finance Policy Committee

·        Infrastructure Policy Committee

·        Services Policy Committee

·        Sport and Recreation Policy Committee

·        Sustainable Development Committee 

RECOMMENDATION

That the Minutes of the Ordinary Meeting of Orange City Council held on 4 August 2015 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 4 August 2015.

RESOLVED - 15/303                                                                                Cr C Gryllis/Cr K Duffy

That the apology be accepted from Cr J Whitton for the Council Meeting of Orange City Council on 4 August 2015.

RESOLVED - 15/304                                                                                Cr R Kidd/Cr S Munro

That the Minutes of the Ordinary Meeting of Orange City Council held on 21 July 2015 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 21 July 2015.

TRIM Reference:        2015/1918

Cr A Brown declared a pecuniary interest in Item 4.1 as he deals with religious organisations as a Real Estate Agent, left the Chamber, and did not participate in the voting or debate on this item.

Cr C Gryllis declared a pecuniary interest in Item 4.1 as Real Estate Agent negotiating boundary adjustments with adjoining property owners, left the Chamber, and did not participate in the voting or debate on this item.

RESOLVED - 15/321                                                                           Cr R Turner/Cr J Hamling

1        That Council acknowledges that under the Local Government Act 1993 properties owned by churches which meet the Act definition of exempt are non-rateable.

2        That Council acknowledges that under the current definition in the Act that more than 60 church properties in the Orange Local Government Area have rate exemptions forgoing close to $400,000 annually in revenue.

3        That 181-183 Lords Place, Orange be rateable effective 1 July 2015.

4        That Council make a submission to the NSW Government to ensure exemptions for multiple church properties owned by a single church are investigated as part of the IPART review.

RESOLVED - 15/322                                                                                  Cr K Duffy/Cr R Kidd

That Council submit a motion to the Local Government NSW Conference seeking a review of non-rateable properties.

TRIM Reference:        2015/1890

RESOLVED - 15/323                                                                           Cr R Gander/Cr S Munro

That Council fund the request from Electrolux for $10,000 for a commemorative book from the advertising budget.

TRIM Reference:        2015/1859

RESOLVED - 15/324                                                                            Cr R Turner/Cr S Munro

That the funding allocated to the 2015 Ryde River Festival be re-allocated to promotional activity at the Ryde Granny Smith Festival.

QUESTION TAKEN ON NOTICE                                                                                                    

Cr Kidd requested information on Council’s support of the Orange Apple company. A memo to be circulated to Councillors.

TRIM Reference:        2015/1915

RESOLVED - 15/325                                                                              Cr N Jones/Cr S Munro

That Council submit the following motion relating to rail infrastructure:

That Local Government NSW lobby the NSW Government to;

(a)           Implement the planning and procurement of the replacement XPT fleet to service Regional NSW, within the current electoral parliamentary term, and

(b)          Plan and implement improvements to rail infrastructure and alignment to ensure the new XPT fleet can perform to its maximum capability.

RESOLVED - 15/326                                                                                  Cr N Jones/Cr R Kidd

That Council submit the following motion relating to the container deposit scheme:

1        That Local Government NSW request its representative on the NSW Container Deposit Scheme (CDS) Advisory Committee to support a CDS that includes a monetary deposit and reward system through both Reverse Vending Machines (RVMs), and Community and Council Recycling Centres, and that the CDS covers plastic, aluminium and glass drink containers.

2        That Local Government NSW seek an assurance that a CDS will recognise the right of local councils to receive payment for containers collected via kerbside waste collection.

RESOLVED - 15/327                                                                           Cr R Gander/Cr R Turner

That Council submit a motion in relation to the role and performance of private certifiers.

RESOLVED - 15/328                                                                                Cr K Duffy/Cr C Gryllis

That Council submit a motion in relation to seeking support for the Federal Government to reinstate the indexation of the Federal Assistance Grants.

TRIM Reference:        2015/1943

RESOLVED - 15/329                                                                                Cr K Duffy/Cr C Gryllis

That the report on the National General Assembly of Local Government by Cr Kevin Duffy be acknowledged.

TRIM Reference:        2015/1821

RESOLVED - 15/330                                                                            Cr R Turner/Cr S Munro

1        That Lot 157 DP 1207987 be classified as Operational Land pursuant to Chapter 6, Part 2 of the Local Government Act 1993.

2        That authority be granted to affix the Council Seal to any documentation necessary to allow the classification.

RESOLVED - 15/331                                                                             Cr S Munro/Cr C Gryllis

That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:

6.1     Land Sale - Trappit Place

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.2     Waste Services Contract

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.3     Extension of Senior Staff Contracts

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (a) personnel matters concerning particular individuals (other than councillors).

TRIM Reference:        2015/1809

RESOLVED - 15/332                                                                                Cr R Kidd/Cr S Munro

That Item 6.1 be withdrawn at the request of the proposed purchaser.

TRIM Reference:        2015/1940

RESOLVED - 15/333                                                                              Cr C Gryllis/Cr G Taylor

That the report by the Manager of Corporate and Community Relations on the Waste Services contract be acknowledged, and that a Councillor briefing be scheduled to discuss the waste services contract.

TRIM Reference:        2015/1888

RESOLVED - 15/334                                                                            Cr C Gryllis/Cr R Gander

That Council note the report and the consultation process.

Recommendation

1        That Council receives the Statement of Investments as at 31 July 2015.

2        That Council receives and adopts the certification of the Responsible Accounting Officer.

31/07/2015

30/06/2015

General Fund

48,114,048.29

48,769,505.93

Sewer Local Fund

32,242,344.58

40,643,794.00

Water Supply Local Fund

34,752,421.48

26,752,604.22

Orange CBD Special Rate

2,113,126.73

2,161,933.98

117,221,941.08

118,327,838.13

Externally Restricted

31/07/2015

30/06/2015

General Fund

22,965,190.72

22,965,190.72

Water Fund

34,752,421.48

26,752,604.22

Sewer Fund

32,242,344.58

40,643,794.00

CBD Fund

2,113,126.73

2,161,933.98

Auspiced

1,409,738.30

1,409,738.30

Internally Restricted

14,930,187.44

14,930,187.44

Unrestricted

8,808,931.83

9,464,389.47

117,221,941.08

118,327,838.13

Term to Maturity Allocation

Maximum

Holdings

Capacity

0 - 3 Months

100.00%

6.25%

93.75%

3 - 12 Months

100.00%

62.71%

37.29%

1 - 2 Years

70.00%

9.26%

60.74%

2 - 5 Years

50.00%

21.77%

28.23%

5+ Years

25.00%

0.00%

25.00%

Maximum

Holding

Capacity

AAA

100.00%

0.00%

100.00%

AA

100.00%

30.45%

69.55%

A

60.00%

39.00%

21.00%

BBB & NR

40.00%

30.55%

9.45%

Below BBB

0.00%

0.00%

0.00%

Recommendation

1        That the resolutions made by the Sustainable Development Committee at its meeting held on 4 August 2015 be noted.

2        That the resolutions made by the Infrastructure Policy Committee at its meeting held on 4 August 2015 be noted.

3        That the resolutions made by the Services Policy Committee at its meeting held on 4 August 2015 be noted.

4        That the following recommendations made by the Services Policy Committee at its meeting held on 4 August 2015 be adopted.

          a        That the recommendations made by the Central West Libraries at its meeting held on 26 June 2015 be adopted.

          b       That Council approve the adjustment of $2,558.92 to be transferred from another budget element in the existing Orange Library budget.

5        That the resolutions made by the Environment and Economic Development Committee at its meeting held on 4 August 2015 be noted.

6        That the resolutions made by the Finance Policy Committee at its meeting held on 4 August 2015 be noted.

2.1     MINUTES OF THE CENTRAL WEST LIBRARIES - 26 JUNE 2015

TRIM REFERENCE:        2015/1951

Recommendation                                                                                Cr C Gryllis/Cr R Kidd

1        That the recommendations made by the Central West Libraries at its meeting held on   26 June 2015 be adopted.

2        That Council approve the adjustment of $2,558.92 to be transferred from another budget element in the existing Orange Library budget.

Recommendation

That the information provided in the report by the Manager Administration and Governance on Questions Taken on Notice be acknowledged.

4 August 2015

Cr Duffy requested information on the current operational status of the RSPCA in Orange.

Manager Building and Environment

Information to be circulated to Councillors.

Cr Duffy requested information on investments held by Central West Libraries.

Manager Financial Services

A memo to be circulated to Councillors.

Cr Kidd requested information on Council’s support of the Orange Apple company.

Manager Financial Services

A memo to be circulated to Councillors.

21 July 2015

Cr Gryllis requested an inspection of Anzac Park Skate Facility and BMX Track and other key sites be organised.

Manager Administration and Governance

Inspection to be organised.

Cr Turner requested information in relation to wether this approval creates additional waste/water charges to this land (Lot 74 DP 245220 – 3 Old Regret Road, Clifton Grove), and whether the approval extends to any future owner of this property.

Manager Financial Services

A memo to be circulated to Councillors.

16 June 2015

Cr Kidd requested an update on plans for landscaping the triangle section of land between the Northern Distributor Road and the Mitchell Highway

Director Technical Services

Information to be circulated to Councillors.

Cr Hamling requested consideration be given to establishing a Facebook page for former Electrolux workers or an Electrolux Apprenticeship.

Manager Corporate and Community Relations

A request has been made to Electrolux on these matters.

12 May 2015

Cr Whitton requested information on the cost of Council’s membership of CENTROC.

Manager Financial Services

Information emailed to Councillors 12 August 2015.

7 April 2015

Cr Brown requested the City of Orange Traffic Committee review parallel parking line marking in the Central Business District to ensure motorists can identify parking spaces designated as parallel parking.

Commercial and Emergency Services Manager

Several carparks have been identified and will be painted in the near future.

17 Mar 2015

Cr Taylor requested a review of Council’s process for determining requests to waive hire fees for the Orange Function Centre, and include a review of costs for making the Centre available.

Director Community, Recreation and Cultural Services

Information is currently being collated for consideration by Council.

7 Oct

2014

Cr Gryllis requested guidance in relation to determining any interest when dealing with company names only and not owners of that company.

General Manager

Further clarification is being sought by the Office of Local Government following the training with Councillors held on 23 February 2015.

2 Sept 2014

Cr Hamling requested a briefing to consider options for private cars for sale being parked on Council land, particularly on the Northern Distributor Rd and the Escort Way, and Jack Brabham Park.

Director Development Services

This item will be included on the Councillor Briefing Schedule.

15 April 2014

Cr Taylor requested consideration be given to further noise abatement issues at the residential properties in Anson Street adjacent to the Northern Distributor Road.

Director Technical Services

A detailed noise abatement plan involving consideration of earth bunds and associated landscaping is being investigated. On completion, a report will be prepared for Council.

Recommendation

That the Performance Indicators – April to June 2015 be acknowledged.

Service Delivery

The Performance Indicators highlight progress in achieving the strategies and actions set by Council’s Delivery/Operational Plan. The “traffic light” indicators show the status of progress. Those actions with green lights are completed. Amber lights indicate a measure of progress, without the task being fully completed. Red lights indicate that progress has not been made, or is limited. Progress may be limited for a range of reasons, and comments are provided on each task.

Despite some amber and red lights, Council has continued to provide a very high level of service to the Orange Community.

1.1.1

Develop Delegations and Sub-Delegations Register

Review Delegations and Sub-Delegations Register for legislative compliance quarterly

Sub-Delegations finalised for staff during the quarter.

1.1.2

Provide information to Councillors on training and development opportunities

Information provided to Councillors on training opportunities

Councillors advised of training opportunities as they arise. Council was represented at the National General Assembly of Local Government during the quarter.

1.1.3

Ensure Council maintains an internet and social media presence

Comprehensive review of Council’s website by June 2015

Information on Council’s website and social media is reviewed and updated regularly, with current news and events listed on a daily basis.

New features added to Council’s website and social media pages

Quarterly review of information provided on Council’s website

1.1.4

Complete implementation of the Enterprise Risk Management Program (by April 2015)

Action Plans being completed as per schedule of ERM Risk Assessments

Monitoring of Action Plans continued during the quarter. New Risk Assessments commenced in relation to safety, Fit for the Future and waste. Upgrades to the software system have continued, with improved reporting and notification functionality introduced.

At least three new risk assessments conducted during the quarter

Monitoring framework established by December 2014

1.2.1

Manage Council’s electronic document management system

Incoming correspondence processed daily

All incoming mail is processed daily. Records are destroyed within the parameters set by the NSW Government (and set out in General Authority 39 - State Records).

Records retained/destroyed in accordance with GA39

1.2.2

Provide financial reporting with reference to the Long Term Financial Plan and Delivery/Operational Plan requirements

Annual financial statements finalised by November

March Quarterly Report presented to Council in accordance with established timeframes

Quarterly reports presented to Council within two months of the end of each quarter

1.2.3

Establish and manage Council's Community Committee Network

Conduct general training for Committee Clerks in November annually

All performance measures have been achieved. During the quarter, Community Committees continued to meet in accordance with Council’s adopted meeting schedule.

Establish annual Committee Meeting schedule in November annually

Report on establishment of Committees in September annually

Review of Committees terms of reference/charters undertaken in October annually

1.3.1

Provide a framework for development in the city through the Orange Local Environmental Plan (OLEP) 2011, plans of management and the Development Control Plan

Develop and have adopted Development Control Plan (DCP) 2012 by June 2015

Development Control Plan deferred to December 2015.

Shiralee (South Orange) and Phillip Street master plans adopted.

Daydawn Place rezoning cancelled by Council.

South Orange land use masterplanning completed by June 2015

1.3.2

Review and report on the five key areas of our environment (water, air, biodiversity, soil, salinity) through preparation of the State of Environment Report (SOE)

Publish the annual SOE by November

The State of the Environment Report was completed during the previous quarter.

1.3.3

Support Local Emergency Management Committee (LEMC)

Organise and attend quarterly meetings of the (LEMC)

The first draft of the new Emplan has been completed. Progress has been made on completing the Consequence Management Guide for hazards identified.

1.3.4

Support the Rural Fire Service

Attend pre and post season Bush Fire Management Committee Meetings

Council was represented at the Zone liaison Committee and the Bush Fire Management committee held during the quarter.

Attend quarterly Bush Fire Liaison Meetings

1.3.5

Develop and implement the suite of Integrated Planning and Reporting documents

Comprehensive review of the Community Strategic Plan by March 2016

All Integrated Planning and Reporting documents completed and adopted by Council on 12 May 2015, well ahead of 30 June 2015 deadline.

Minor review of the Community Strategic Plan by February annually

Preparation of the Annual Report by October annually

Review of the Asset Management Policy and Plans by February annually

Review of the Community Engagement Strategy by June 2015

Review of the Long Term Financial Plan by February annually

Review of the Workforce Management Plan by February annually

1.4.1

Strategic and Operational Policy Review Schedule developed and adopted.

Policies reviewed in accordance with the Review Schedule, including the Code of Conduct by March annually, the Code of Meeting Practice by April annually, the Councillor Payment of Expenses and Provision of Facilities in September annually

A number of operational policies have been reviewed during the quarter. The Code of Conduct and Library Management Strategic Policy have also been reviewed and exhibited during the quarter.

1.4.2

Ensure Councillors are aware of key Policy requirements

Training for Councillors in the Code of Conduct and Code of Meeting Practice annually in December (except in election years, then October

Training for Councillors in Code of Conduct and Meeting Procedures was undertaken during the quarter.

2.1.1

Promote Council's activities through media releases, media briefings and host community information sessions when appropriate

Issue media releases at a minimum of one weekly

Media releases and briefings issued at least one per week. This information also provides the basis of postings on the website and social media. Promotion of the E News service continued.

Provide at least one media briefing per week

2.2.1

Provide a one-stop customer response service

Provide an after-hours response service

Council continues to provide an after-hours phone service. Customers can log requests through the Council's website and all requests have been assigned to relevant staff through Council's Customer Request System.

Respond to issues reported through Council's internet site within 14 days

2.2.2

Annually review the Customer Service Obligation Policy and ensure all staff comply with the requirements of the policy

Customer Service Obligation Policy reviewed annually in April and distributed to staff

The Customer Service Obligation Policy has been updated and provided to staff via Council's intranet.

2.3.1

Establish Committees with community members to assist Council in developing and managing projects

Meeting schedule developed for all planned meetings

Council's Community Committee network continued to meet over the quarter, with 28 meetings held in accordance with Council's adopted meeting schedule.

Number of scheduled meetings held

Recruit Committee members as required

2.3.2

Maintain membership of key lobby groups to advance regional priorities

Build on relationships with key lobby groups including but not limited to CENTROC, NetWaste, Regional Development Australia, Central NSW Tourism, Regional Cities, Central West Libraries, Bathurst, Orange, Dubbo Alliance, and Association of Mining Related Councils

Council maintained relationships with key lobby groups in the region.

3.1.1

Conduct candidate information sessions in conjunction with the NSW Electoral Commission and Electoral Funding Authority

Information sessions conducted

This action are not scheduled to commence until 2016.

3.2.1

Implement the Workforce Management Plan

Develop and implement a Safety Plan by December 2014

The Equal Employment Opportunity Plan was reviewed
The implementation of Council's new online performance system process was completed.
Succession Planning - critical position action plans undertaken for a number of positions.

All changes from the recruitment process have been fully implemented.

Human Resources continued to implement the e-learning program, with all new staff completing core modules.

Develop and implement review of Employee Performance Review process by June 2015

Implement changes from the Recruitment Review process by December 2014

Implement e-learning solution by October 2014

Review Equal Employment Opportunity Management Plan by December 2014

Succession planning review complete by June 2015

3.3.1

Apply Council's adopted Donations and Grants Policy to support community excellence

Report requests for support to Council quarterly

Quarterly reports presented to Council in accordance with Policy. During the quarter, Council supported Orange High School’s Literature Competition and Hayden Dillon for sporting achievements.

4.1.1

Engage with State and Federal Governments on funding and policy matters

Demonstrated advocacy on emerging strategic matters important to the City and region

Submitted funding applications to State and Federal governments for additional stages of the airport terminal project.  Submissions on the NSW Government Fit for Future reform processes and to IPART on its proposed methodology to assess the sustainability of councils. Continued to work with NSW Health and other partners on health related issues including palliative care services.

Demonstrated advocacy on key community issues

4.2.1

Maintain strong cultural linkages

Maintain Sister Cities relationships with Timaru, New Zealand; Ushiku, Japan; Orange, California; Mt Hagen, Papua New Guinea

Cultural ties with Sister Cities continued through the quarter.

The Sister Cities Community Committee met regularly with members maintaining ties with other cities.

Strategy 5.1 - Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities

5.1.1

In conjunction with the community, develop strategies for public open space

Bicycle Plan reviewed by July 2015

Orange Botanic Gardens Precinct Master Plan exhibition period finalised and comments under review for consideration.

The review of the Bicycle Plan was completed.

Botanic Gardens Master Plan reviewed by July 2015

Cook Park Master Plan reviewed by July 2016

Playground Strategy reviewed by July 2016

5.1.2

Review and implement the Pedestrian Access Mobility Plan

Actions implemented in accordance with the Plan

This has been deferred until the next year.

Pedestrian Access Mobility Plan reviewed by July 2015

5.1.3

Increase and improve public open space accessibility and facilities for a broad range of members of the community.

Design and construct the Moulder Park Youth Precinct by June 2015

Moulder Park youth precinct enhancements, including play apparatus, seating and shared pathway connectivity and bridge over Rifle Range Creek installed.
Moulder Park - the replacement of the pedestrian bridge linking National Avenue to the Aquatic Centre has been completed.
ANZAC Park skate facility constructed.
Ploughmans Wetland boardwalk constructed with the support of the Federal Government's Green Army program. Installation of seating and shelters to wetlands completed in the quarter.

Pathway at Sir Jack Brabham Park delayed. Pathway to be re-aligned following stormwater retention basin upgrades.

Installation of seating and shelters to Wetlands by June 2015

Sir Jack Brabham Park shared path network sealing of gravel sections for improved accessibility by June 2015

Undertake Ploughmans Wetland State 2 pathway (boardwalk) by June 2015

Strategy 5.1 - Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities

5.1.4

Showground utilisation and servicing plans developed

Develop detailed costed Capital Works program

Tender for Orange Showground released.
Exhibitions for future years secured - Story of Anzacs
Continued programming of annual events including Annual Show, Rodeo and camp drafting. Farmers markets conducted in Summer months.
Detailed capital works program developed and reviewed annually.

Identify potential users of facilities and promote availability

Strategy 5. 2 -  Maintain and renew recreational spaces and infrastructure assets as specified within the Asset Management Plan at agreed levels of service to optimise community use

5.2.1

Implement maintenance activities for parks infrastructure (seats, signs, fences, pathways playgrounds) to ensure items are maintained appropriately

Engage Playground Consultant to undertake playground safety inspections on a three year interval

Sir Jack Brabham Park irrigation design completed and renovation works to ground commenced, due to climatic conditions machinery access to site has been hindered and project will continue into the first quarter of the 2015/16 year.
Playgrounds across the City are inspected monthly with each inspection recorded.

Repainting and re-oiling completed during the quarter.

Re-oil the Orange Adventure Playground by June bi-annually

Repaint/oil seats in Cook Park and the Orange Botanic Gardens by June annually

Sir Jack Brabham Park irrigation extension and drainage completed by June 2015

Undertake recorded playground inspections on a monthly basis

5.2.2

Implement renewal and expansion of recreational assets

Botanic Gardens – Development of Rosacea Garden by December 2014

Cook Park - Dalton Fountain restoration: Conservation Services International undertook the dismantling of the fountain and transportation of the cast iron section to their workshop for conservation treatment.
Botanic Gardens stormwater filtration ponds - earth works have been completed to form the filtration ponds and assist with improving stormwater management impacts upon the Billabongs contained within the Gardens.

Shade cloth installed at the Spring Hill Park Playground.

Cricket nets at Cutcliffe Park renewed during the quarter.

Botanic Gardens – Redevelopment of stormwater filtration ponds by June 2015

Cook Park – Restoration of James Dalton Fountain by June 2015

Cutcliffe Park renewal of cricket nets by June 2015

Installation of shade cloth at Spring Hill Park playground by June 2015

Wade Park flood lighting by June 2016

Wade Park picket fence by October 2014

6.1.1

Support the implementation of the Council on the Ageing Plan for Orange

Council on the Ageing Plan reviewed at quarterly meetings of the Ageing Community Committee and actions completed

Council is sourcing a consultant and getting quotes for the facilitation of a needs assessment and the development of a reviewed plan.

6.2.1

Work with existing and emergent groups for the development of Sir Jack Brabham Park

Design, planning and construction of Sir Jack Brabham Sports Centre complete by June 2015

Preparation of tender document for the Sir Jack Brabham Sports Centre is being finalised.

6.2.2

Rectangular playing field development finalised

Planning of rectangular playing field by June 2015

Planning proposal for rezoning of the site submitted.

6.3.1

Support and work with sporting organisations to secure events for the Orange region

Support at least three major events annually

Council was directly responsible for securing the following sporting events during the quarter:

·      2015 Round of Motorcycling NSW State Junior Motocross Series

·      Basketball NSW Western Junior League Finals Weekend

·      2015 NSW Rugby U/14 State Championships

·      2015 Basketball NSW Country Premier League

Support was also provided to the following sporting events:

·      Women’s State League Football - Western Mariners

·      Men’s State League Football - Western Mariners V North Shore

6.3.2

Operate the Orange Aquatic Centre

Centre complies with Royal Life Saving Society and NSW Health guidelines

Maintenance items have been completed at the centre. Regular water testing has occurred and no significant issues have been identified.

6.4.1

Provide healthy and active living recreational activities for older people, people with a disability and younger people

Provide recreational activities including after school and school holiday activities for identified young people

Teen Time provided after school and vacation care programs for up to 9 high school aged students with disability.

The April Merge Holiday Activity program was conducted with 58 attending.

Social Support delivered 4,028 hours of service to 115 clients including older people and people with disability, during the reporting period. Activities included bus trips, community restaurant, men's group and craft sessions.

6.4.2

Engage the community in the Parks Alive program and environmental activities

Engage four schools per annum in the Parks Alive program

In the quarter 14 community events were held with 12 of those events being hands on with tree planting and/or mulching activities being undertaken and 2 being community information events. The main areas targeted were Nelson Park, Hill Park, Gosling Creek Reserve and Coogal Park. There were 2 Bill's Bush Tours also held.

Four community events held per annum (eg promotion at Australian National Field Days in October annually)

Four educational activities per annum (eg wetlands walks)

Four tree playing days per annum

6.4.3

Work with community organisations and agencies to develop and operate programs which have a positive impact on community health

Provide support and encouragement for community activities that raise awareness and promote healthy lifestyles, eg Relay for Life, Eight Day Games etc

Council supported the Dye Hard Colour Run event during the quarter.

7.1.1

Engage the community in addressing crime

Participate in Crime Prevention Partnership (CCP)

Council is represented on the Orange Liquor Accord and the Crime Prevention Partnership.
Reviewed Crime Prevention Partnership Action Plan, Community Safety Audits report and results of the Community Safety and Crime Prevention Research considered to identify priorities in addressing crime.
Submission for ClubGrants funding for Operation Never Again promotion successful.

Participate in the implementation of the CCP Action Plan

Participate in the Orange Liquor Accord

Promote the Operation Never Again program

7.1.2

Evaluate the implementation of the Children (Protection and Parental Responsibility) Act 1997 using collected data and community perception surveys (operational area only approved until 2014-15)

Compile and submit six monthly reports on the implementation of the Act

Report on implementation of the Operational Area of the Children (Protection and Parental Responsibility) Act 1997 for the period 1 January to 30 June 2015 being finalised (due July 2015).

7.2.1

Conduct the Orange and Cabonne Road Safety Program

Implementation of the Road Safety Officer Action Plan

Attendance at City of Orange Traffic Committee and Cabonne Shire Traffic Committee meetings. Presented two PCYC Traffic Offenders Intervention programs. Liaised with App developer re the planned drives for Orange and Cabonne leaners drivers' App. Collated Free Cuppa for the Driver results and surveys from participating businesses. Continued the support of the Free Cuppa for the Driver FaceBook page. Maintained social media through the Orange and Cabonne Road Safety page. Provided crash data analysis to Orange and Cabonne councils.

7.2.2

Review, maintain and renew CCTV in public places as required

CCTV system operating in compliance with Orange CBD CCTV Memorandum of Understanding between Orange City Council and the Canobolas Local Area Command

CCTV system maintained and operating as specified in the MOU for its operation.

7.2.3

Manage Companion Animals

Facilitate bi-monthly meetings of the Companion Animals Community Committee

60 Dogs were desexed, microchipped and registered under a special program subsidised by Council and the Office of Local Government's Responsible Pet Ownership Fund. This is additional to ongoing desexing programs Council conducted throughout the year.

Companion Animals Community Committee met during the quarter.

Impounding service provided

Review of Companion Animals Management Plan annually in August

8.1.1

Implement the Central West Libraries Strategic Plan

Actions implemented in accordance with the Strategic Plan

Item deferred for next meeting of the Central West Libraries Committee on 29 October 2015 due to time constraints.

8.1.2

Implement the Strategic Plan for the Orange Civic Theatre and Orange Function Centre

Actions implemented in accordance with the Strategic Plan

Document complete and implementation commenced.

8.1.3

Implement the Strategic Plan for the Orange Regional Gallery

Actions implemented in accordance with the Strategic Plan

Exhibition and program initiatives for the Gallery continue to be implemented. The Exhibitions Advisory Group met in June to consider exhibition proposals for possible inclusion in the upcoming schedule of exhibitions. A new content management system 'Vernon' has been adopted to manage the Gallery's collection of approximately 1500 artworks, and the first professional review and valuation of the collection is nearing completion.

8.1.4

Progress the development of the Orange Regional Museum

Construction of the Orange Regional Museum by December 2015

Development of Orange Regional Museum and programs progressing.

Continue to explore funding sources

8.1.5

Deliver annual performing arts program

Assist local schools and the Orange Eisteddfod Society to present well managed programs annually

The 2015 subscription season comprises of 21 productions which has a varied selection of genres and artistic disciplines including drama, vocal and instrumental, modern and classical dance, comedy, locally produced productions, Australian themes, indigenous, literary and curriculum (children’s) based works. 

Develop a subscription season with no less than 15 productions by December annually

Ensure no less than three dedicated children's productions are programmed by December annually

Through the "Road Works" consortium, present two works which provide audience engagement opportunities

8.1.6

Deliver the Orange Regional Gallery program

Mount 25 exhibitions at the Gallery annually

The Gallery installed 5 exhibitions during this quarter, 4 of these were accompanied by official openings. Programs included: 3 artist floor talks, 1 curator talk and 1 workshop for adults; 2 artist talks for secondary students and 2 workshops for children.

Conduct a range of public programs including floor talks, art tours, workshops, children's art classes, special events and lectures

8.2.1

Deliver the Orange Library Service

Deliver on-line programs (e-smart libraries, Tech Savvy Seniors) in accordance with funding agreements

Conditions of Joint Agreement and other strategic documents met.
Programs delivered across key service points.
Calendar for 2015 developed.
Collections made accessible through indexing and on-line media.
Planning to implement 10 Minutes a Day early childhood literacy program continued with launch set for September 2015
Planning for refurbishment progressing

Deliver the Library Service in accordance with the Central West Libraries Strategic Plan and Central West Libraries Joint Agreement

Provide a calendar of events and activities by February

Provide early childhood literacy programs that meet National Public Library Standards and Guidelines

Provide heritage collections and services (Local Studies, Family History)

Refurbish the Library to "People Places" Guidelines by December 2015

8.2.2

Make the Library's heritage collections available on-line

Digitise oral history stories (from cassettes) by December 2014

All oral history stories now digitised.

8.2.3

Link visual arts with other organisations via partnerships and other innovative shared events

Explore further funding sources from environmental organisations and other partnerships by December 2014

The Gallery partnered with the Friends of Orange Regional Gallery to present a talk by Tess Baldessin in association with the exhibition 'Creative Power: the art of George Baldessin'; and with Orange Regional Conservatorium to present a performance by internationally acclaimed pianist Avan Yu at the Gallery.

Mount at least four events with Friends of the Gallery annually

Partner with the Orange Arts Festival 2015 and include local schools

8.2.4

Partner with the Orange Health Service (OHS) in providing innovative events

Conduct art in health program

A substantial changeover of artworks occurred and the installation of the Gallery's first 'sequel' exhibition was completed (a smaller version of the 'Milk & Honey' exhibition displayed at the Gallery April - May 2015).

8.3.1

Provide for the management and operation of Central West Libraries on behalf of the Member Councils

Requirements of the Library Act 1939 and the Central West Libraries Joint Agreement are met

Requirements of the Library Act 1939 and the Central West Libraries Joint Agreement were met during the quarter.

8.3.2

Continue to support the Orange and District Historical Society to document and evaluate their collection

Rationalisation of storage finalised by December 2014

The Orange and District Historical Society has been implementing a large program to deaccession and document the collection over the past 2 years.

8.3.3

Implement programs and manage Council's heritage assets through community leadership

Complete audit of all Council-owned heritage buildings by December 2014

The Heritage Strategy is developed and implemented annually as per the conditions of the Heritage Branch funding. The Local Heritage Assistance Fund attracted 8 submissions. The Heritage Adviser continues to engage with the community with 52 heritage visits requiring heritage advice.

Implementation of Heritage Strategic Plan

Interpretative signs program developed by June 2015

8.3.4

Implement the Spring Hill Masterplan and the Lucknow Masterplan

Implement actions in accordance with each Masterplan

Outcomes from the Spring Hill Master Plan have been implemented with the installation of a BBQ in Spring Hill Park.  At scoping study and master plan has been developed for Lucknow.

8.3.5

Continue to implement Regional Sustainable Collections Projects

Program of strategies developed in partnership with regional museums, cultural groups and Council's cultural facilities

The documentation of the Orange Health Service continues with a dedicated group of volunteers meeting on Mondays. Over 1000 items have been catalogued.

The Emmaville Exhibition has been recently installed and tells the story of the Narrambla Estate, construction techniques for prefabricated cottages, the simple life and the Farrell family at Emmaville.

The Sustainable Collections Project continues to work with the Regional Museums, regular meetings are held every 2 months, training on E-Hive  - a collection management system was held with 10 museums attending.  The Villages of the Heart program continues with a museum open day held throughout the region on 8-9 May 2015.

8.3.6

Manage the Orange Regional Museum

Ensure the Museum meets Museum Australia National Standards

A consultant was engaged to develop a concept plan for the Orange Regional Museum. The concept document includes special allocation of front of house and the Visitor Information Centre, themed exhibitions spaces and the back of house.

8.4.1

Deliver a program to commemorate the Centenary of World War I 2014-2018

Facilitate bi-monthly Working Party meetings

Bi-monthly working party meetings held. Items added to blog and linked social media daily. Regular media stories

Publish Centenary of World War I in Orange blog from July 2014

8.4.2

Support heritage conservation in the City

Implementation of the 2014/2017 Heritage Strategic Plan in relation to urban design management

Heritage Adviser attends 1 day per month. Nineteen requests for pre-lodgement development application advice was undertaken with 5-6 consultations held each visit.

NSW Heritage branch three year funding agreement obligations met

8.4.3

Deliver a range of programs to promote cultural diversity

Continue the development of the Wentworth Mine Site to 2019

Emmaville Cottage exhibition was completed in June 2015, with 5 interpretation panels installed. 

Wentworth Mine has continued to be developed with stabilisation of the poppet head undertaken to allow visitors to view the shaft, the blacksmith operates each open day.  A film maker has been engaged to assist students to film stories of the villages of the region.  A historian has been engaged to develop a Chinese thematic History of the Region.  NTSCORP have been engaged to undertake an Aboriginal Study in Cabonne and Blayney Councils, to incorporate the Orange Aboriginal Heritage Study undertaken in 2012.

Deliver a program to interpret the Aboriginal history of the Orange region by June 2015

Deliver the "Villages of the Heart" project by June 2016

Develop a thematic history of the Chinese to Orange and district by June 2016

Develop the Emmaville Cottage by June 2016

9.1.1

Evaluate existing, plan new and determine funding and operational needs for programs for young people

Implement programs as identified by the Youth Forum by June 2015

Family and Community Services have approved the provision of $10,000 to conduct a winter Merge program for targeted young people. The Department of Prime Minister and Cabinet has approved funding for the Designing Futures program commencing 1 January 2016. This is an Aboriginal specific program for targeted young people including after school activities, linking young people with mainstream services and providing positive engagement through recreation and cultural activities. April 2015 program was delivered to 58 targeted young people.

9.1.2

Prepare for the implementation of "consumer directed service delivery"

Consult with key stakeholders to determine impacts by June 2015

Third Party Verification process complete and accreditation achieved for provision of services under the NDIS. Aboriginal Engagement Officer recruited to support the access of Aboriginal older people to the service sector and to support the implementation of the Aboriginal Social Development Plan.
Council's Community Services is conducting an Ask Orange exercise to gather narrative and provide information for analysis of local need and support the development of strategies to comply with the requirements of Council's integrated planning process.

Continue to provide a high quality, sustainable service that meets the needs of the client group

Identify service delivery changes required by June 2015

9.1.3

Provide support to Home and Community Care Services in the Central West

Compliance with HACC Development Officer Plan

In preparation for transition to new funding arrangements: disseminated information, draft documents and fact sheets across the region through emails, at site visits, responding to individual queries and giving presentations to forums, staff and Board meetings.

Co-ordinated 3 workshops by external training providers, facilitated strategic planning and HACC orientation.

All activities in line with HACC Development Officer and Aboriginal HACC Development Officer work plans.

Meetings of interagencies attended

Prepare for transition to new funding arrangements in July 2015 through training and strategic planning

9.1.4

Liaise with the Community Working Party to determine culturally appropriate responses to the needs of the Aboriginal community

Development and implementation of programs as identified as Council priorities by the OCAWP

Council continues to liaise with the Orange Aboriginal Community Working Party concerning the implementation of the strategies of the Social Development Plan.
The Aboriginal Engagement Officer works with key stakeholders to support the implementation of strategies.

Liaison with relevant community bodies

9.1.5

Engage with the local culturally and linguistically diverse community to identify needs and opportunities

Funding opportunities identified and sourced by December 2014

Information sessions conducted on Employment Law (by Legal Aid) and a facilitated visit by migration agent to Forbes and Orange.

New contacts made with migrants and refugees in Orange.

Community education for Refugee Week offered through a photographic exhibition in partnership with Orange Social Justice Group. Conducted social event including November Shorn bush band and guest speakers from Sudan and South Sudan, approximately 100 participants. A drama and puppetry workshop featuring Horizon Theatre was offered to approximately 30 young people from the Aboriginal and Sudanese communities, some of whom participated in a brief interpretive drama presentation in the afternoon.

ClubGrants funding has been approved - $2,000 for Adult Learn to Swim program; $1,000 for Information Workshops; $2,000 for Harmony Day Soccer (2016).

Implement programs in accordance with funding provided by the Community Relations Commission and Department of Social Services

9.1.6

In line with Council's Statement of Commitment to the Aboriginal Community, work with the Community Working Party to achieve the outcomes of the Orange Aboriginal Social Plan

Support the implementation of the Orange Aboriginal Social Plan by June 2015

The Aboriginal Engagement Officer was been appointed and her responsibilities include to work with the Community Working Party to support the implementation of identified strategies of the Orange Aboriginal Social Plan.
Council has been successful in attracting funding under the Aboriginal Advancement Strategy for the Supported Playgroup and the Designing Futures programs.

9.2.1

Deliver quality children's services

Services comply with National Standards and achieve successful assessment in accordance with the National Quality Framework

Utilisation rates for the quarter were:

·      Courallie Park Children's Development Centre - 95.85%

·      Spring Street Children's Centre - 68.5%

·      Yarrawong Children's Centre - 83.72%

All services that are required to meet the National Quality Standards have been successfully assessed and rated against the Standards. All services regularly review and implement a Quality Improvement Plan to ensure continuous improvement and as part of working towards their next assessment.

Utilisation rates of Council's Children's Services

Strategy 9.3 - Ensure the precincts, buildings, programs and activities provided by the Council’s ageing and disability services are professionally managed, integrated and meet demonstrated needs.

9.3.1

Utilise available government funding to support the delivery of accessible and affordable services for older people and people with a disability

Funding options identified and grant applications submitted

All reporting submitted within timeframe and acknowledged by the funding bodies as appropriate.
In the reporting period 4,028 hours of social support were delivered to 115 clients; 320 hours of home maintenance to 40 clients; 1,070 transport trips to 67 clients; and 5,175 meals provided to 176 clients.

Relevant reporting requirements met

9.3.2

Provide supported accommodation services to adults with an intellectual disability

Compliance with Ageing, Disability and Home Care funding agreement

Council provided supported accommodation to eleven residents across three homes within Residential Services. Services are provided in line with NSW Disability Service Standards and NSW Disability Inclusion Act 2014.

In May 2015 the service achieved third party verification against the NSW Disability Service Standards in preparation for the introduction of the NDIS. A new funding agreement has now been approved for 1 July 2015 to 30 June 2018.

Compliance with NSW Disability Service Standards, NSW Services Act 1993 and the Children and Young Persons (Care and Protection) Act 1998

Number of residents supported

10.1.1

Develop Branding Strategy for Orange

Implement and monitor branding strategy

New tourism branding strategy developed for Orange Region with support of Cabonne and Blayney Councils. New brand has been applied to regional guides for both city and villages, events, promotion and marketing, website, mobile website and mobile App.

10.1.2

Deliver Visitor Information Services

Planning of new facility undertaken

Visitor Information services have continued via temporary premises in Orange Regional Art Gallery.  The distribution network has expanded to include surrounding villages of Blayney and Cabonne Councils, business operators, transport services and other outlets with over 100 operators included in familiarisation program. In addition online and digital outreach service has seen an increase in engagement with website sessions up from 6,500 for July 2014 to 13,000 in April 2015.

Visit Orange facebook likes over 2,700, Orange is Open facebook likes over 3,100.
Construction of new Visitor Information Centre is continuing.

Relocation to temporary service pending finalisation of the Museum

10.1.3

Implement the Orange Tourism Strategy

Actions from the Orange Tourism Strategy delivered in accordance with the Strategy

Delivery of Tourism Strategy continues with development of operational plan for new Museum/Visitor Information/Café to provide Regional Showcase Centre, Mobile App completed, draft master plan for Botanic Garden precinct includes conference facilities and accommodation.

10.2.1

Provide a range of quality accommodation and services and maintenance of all infrastructure to the Colour City Caravan Park

Implement of Capital Works Program including upgrading the cottage and cabins by June 2015

Refurbishment of 4 standard cabins completed.  

The three star rating was maintained during the quarter.

·      Occupancy rates were:

·      Cabin/cottage average – 69%

·      Cottage only (2 night min) - 43%

·      Powered van sites - 55%

·      Camping - 25%

Maintain current three star rating

Occupancy Rate

10.2.2

Include in planning processes the assessment of long term cultural infrastructure projects

Long term strategic plan for cultural infrastructure complete by June 2015

Assessment of long term Cultural facilities has been completed with future need identified.
Includes plans for current and future refurbishment and expansion of Orange Regional gallery, future need of Civic theatre, refurbishment and programs for Orange City Library and development of the Museum programs and facilities.

11.1.1

Explore avenues to assist business development in the City in conjunction with the Orange Business Chamber

Number of businesses provided with support in each quarter

Working with Chamber of Commerce to develop a Shop Local campaign. 41 businesses were provided with support over the quarter.

11.1.2

Develop, maintain and provide information resources appropriate for business development and/or relocation, including web-based and mobile application platforms

Number of businesses listed on Council's on-line Business Directory

Work commenced to make Orange Business website mobile responsive. There are 353 businesses listed in Council’s on-line business directory.

11.2.1

Participate in the Evocities Program

Attendance at quarterly Strategy Meetings

The program has been operating for 4 years, having launched in September 2010. Key outcomes include:

• 267,957 visits to Evocities.com.au

• Over 1.07 million visits to Evojobs.com.au

• Over 16,000 jobs promoted

• 2,533 enquires lodged

• 2,208 media placements reaching a potential audience of more than 51 million people across both traditional and online media.

Since launching in September 2010, the Evocities have collectively welcomed 1,832 new households (as at end September 2014).

Orange City undertakes surveys of new arrivals to Orange. Just under 8% of people relocating get in touch with Council. The Evocities brand was recalled by at least 30% of the people who were in touch with Council.

Council has re-signed for one year of Evocities agreement with further assessment of results before consideration is given to additional years

Provision of information to relocatees

11.2.2

Advocate for critical infrastructure and services using regional relationships

Actions from advocacy relationships with CENTROC, RDA – Central West, State and Federal governments to further the establishment of regional infrastructure and services

Continued involvement supporting the Centroc pilot as a joint organisation within the NSW Government's Fit for the Future reform process. After considering options,  Council submitted a response to the NSW Government recommendation for a merger with Cabonne and Blayney Councils as part of the Fit for the Future reform process with a preferred position  to stand alone albeit offering to be cooperative should the State determine a merger be determined at the conclusion of their consideration of submissions in October 2015. Launched the Grow Local and Shop Local campaigns which are part of Council's Jobs creation Strategy.  Grow Local campaign is jointly funded by NSW Trade and Investment and Council to provide up to $60,000 to businesses seeking to grown jobs locally.

11.2.3

In collaboration with the Health industry, work to create maximum service, employment and lifestyle opportunities whilst minimising negative impacts on the city, eg housing

Maintain membership in CENTROC health committee

Council works with Health to maximise opportunities for provision of health services through Council's Health Committee and Centroc Health Committee and successful advocacy for Centre for Rural and Remote Mental Health to retain service in Central West.

11.2.4

Facilitate industry cluster engagement with Council

Six monthly meetings held in November and May annually with: Education Cluster Group; Tourism Cluster Group; Manufacturing/Engineering Cluster Group; Mining Cluster Group; Health Cluster Group; Agribusiness Cluster Group

Some members of the cluster groups have joined the newly created Economic Development Community Committee.  Cluster groups will continue to be used to provide specific industry feedback from the key sectors of the economy to assist with future strategic planning in the Delivery/Operational Plan for 2016/17.

11.3.1

Work with industry, business and training organisations to identify current or developing skills shortages and implement strategies to address them

Develop programs to assist business sectors management of skills shortages

The biggest skill shortage evident in industry at the moment relates to use of digital technology, media and communications. A workshop with Google was held to start the process of bringing the industry skills up to standard prior to the roll-out of the NBN.

227 jobs were added to the Evocities site in the quarter.

Number of jobs on Evocities jobs site from local businesses

Skills shortage issues identified as a component of cluster group consultation on a six monthly basis

11.4.1

Maintain accurate and up-to-date register of all Council properties

Register maintained and reviewed twice yearly in December and June

A review of all leased properties has been finalised and details noted in Council's land register. All Council properties are identified on the land register, which is updated on a regular basis.

11.4.2

Ensure Airport meets all requirements of Civil Aviation Safety Authority (CASA)

Arrange for annual technical inspections

The annual technical inspections and Obstacle Limitation Surface survey have been successfully completed. The expansion works have now been completed.

11.4.3

Work with CENTROC to develop and implement an effective regional water security plan

Attendance at meetings of the CENTROC Water Utilities Alliance to review the Regional Water Security Study

Restart NSW Water Security for Regions Program:
$21.2m funding granted for Orange to Blayney and Carcoar Pipeline Project
$16.7m funding granted for Orange to Molong Dam and then Molong to Cumnock and Yeoval Project
Further work required on Regional Water Security Strategy
Attended bi-monthly Centroc Water Utilities Alliance Meetings

11.4.4

Manage the issues arising from telecommunications opportunities

Report on key milestones established as part of the review of the Regional Water Security Study

Council has been working with NBN Co to where possible assist with the scoping works prior to the rollout, scheduled to commence in 2016.

Infrastructure inspections are proceeding ahead of the roll-out.

NBN fixed service is now available in two suburbs and work has commenced on several fixed wireless towers.

Monitor Federal Government program in ICT technology provision

Seek advocacy opportunities to progress the NBN rollout

12.1.1

Monitor and implement awareness events and campaigns for noxious and environmental weeds

Undertake 400 annual private property inspections to ensure noxious weeds are managed in accordance with legislative requirements

Over the quarter a total of 175 inspections were undertaken with 39 private properties inspected, 23 high risk path ways and 41 inspections carried out on Council managed lands. Another 72 roadside inspections were also undertaken. Two Facebook entries also targeted blackberry and cacti species.

12.2.1

Implement the Orange Heritage Study

Development within heritage conservation areas and of heritage items carried out in accordance with the Orange LEP 2011 and Development Control Plan 2004

Conservation areas are identified in the Orange Heritage Study.

Heritage areas and items identified in the Orange Heritage Study included in the Orange Local Environmental Plan 2011

12.2.2

Provide a Heritage Advisory Service to achieve urban design improvements

Number of heritage advisory services delivered

A total of 65 services have been delivered by the Heritage Advisor to the community.

12.2.3

Encourage development that follows sound urban design principles

Adoption of the Infill Policy for incorporation into the Development Control Plan by June 2015

Applications are assessed against Development Control Plan provisions.
Infill policy to be incorporated into the DCP which is currently under preparation.
A total of 7 urban design advisory services were provided during the period.

Ensure compliance with the Development Control Plan

Number of urban design advisory services delivered

12.2.4

Maintain the Orange Cemetery

Allocation of allotments for burial within 24 hours of receipt of Application for Burial

The Cemetery has continued to be maintained at a high standard.

Records of burials have been maintained in accordance with requirements.

New legislation which commenced last year continue to be monitored for impacts on operations at the Cemetery.  Impacts of the legislation at this stage, beyond registration and annual reporting remain generally with metropolitan cemeteries.

Cemetery maintained in a neat and tidy condition

Records kept in accordance with legislative requirements

13.1.1

Implementation of the North Orange Precinct Plan

Actions implemented in accordance with the Plan

Positive discussions held with a number of parties to progress this matter. Detailed design and costing underway on options to inform the ongoing processes.

13.2.1

Conduct four yearly reviews of Council’s Water and Sewer Strategic Business Plan (including financial plan) that include level of service determination

Conduct four yearly reviews of Council's Water and Sewer Strategic Business Plan (including financial plan) that include level of service determination

Financial modelling complete.

Preliminary internal review of Business Plan Financial Model to build internal capacity by September 2014

Water and Sewer Strategic Business Plan mid-term review in accordance with State Government best practice criteria by June 2018

13.2.2

Conduct six yearly reviews of Council’s Integrated Water Cycle Management Evaluation Study that includes community aspirations concerning water security

Conduct next bi-annual community survey by June 2016

IWCM Evaluation Study and Financial Plan (including Water Conservation) completed.

Integrated Water Cycle Management Evaluation Study mid-term review in accordance with State Government best practice criteria by June 2018

13.2.3

Conduct four yearly review of Water Demand and Conservation Management Plan

Implement water conservation strategies during 2014/2015 Summer period

Water Conservation Measures to be included in new Integrated Water Cycle Management Strategy to be undertaken in 2015/16

Water conservation strategies (eg education programs) reviewed and incorporated into the mid-term review of the Water Demand and Conservation Management Plan by June 2018

13.3.1

Deliver waste and recycling services

Education Strategy implemented in accordance with the Netwaste Plan

Contractor performing to Waste, Recycling and Organics key performance requirements within the respective contracts. Education strategies implemented. Waste bin audit report finalised in April 2015.
Council resolved in May 2015 to engage with the community to undertake a voluntary trial of fortnightly waste collection servicing and report results to Council in February 2016.

Quarterly meetings convened with contractor to review contract key performance indicators

13.3.2

Promote food and garden waste collection service

Quarterly meetings convened with contractor to review contract key performance indicators

Contractor performing to contract conditions and meeting key performance indicators. Sub-contracted education contractor providing Council with monthly updated reports on the performance of the education strategy which has an allocation of $50000 per annum to go toward educational initiatives. Public place displays with surveys and gift hampers promoted during the quarter. Website updated regularly.

13.3.3

Participate in the Tidy Towns Program

Participate in Clean Up Australia activities

The awards judging criteria has been altered for 2015. Council submitted 7 Expressions of Interest for the various categories for the 2015 Blue Star Sustainability Awards and were successful in being invited to prepare and submit 5 comprehensive submissions. Submissions were finalised in June, with assessment in August.

Participate in the Tidy Towns competition by coordinating and compiling the annual Tidy Towns Sustainable Communities Award submissions

Raise awareness of Tidy Towns through four local media events and engaging with local schools

13.4.1

Conduct Retail Food Premises inspections

All complaints of unclean or unhealthy retail food premises investigated and action taken if required

All inspections were carried out as required.

Annual Retail Food Premises Compliance Reporting prepared and submitted to the NSW Food Authority by August annually

Inspection of all retail food premises completed

13.4.2

Manage pollution complaints

All pollution complaints investigated and action taken if required

All pollution complaints were investigated and appropriate action taken within the last quarter.

13.4.3

Provide a timely, efficient and effective development assessment and compliance service

Number of development applications processed in median net processing time of 35 days

During the relevant period out of a total of 445 development applications determined by Council 357 or 80% were determined within the target period of 35 days.

13.4.4

Provide prompt property and development information

Information provided within the Customer Response Obligation Policy

Council issued 1265 section 149 Planning Certificates during the period in question, which were issued within the median target time of three working days.

14.1.1

Continue the development of the Southern Feeder Road

Further grant funding opportunities explored and submissions made

Works on Stage 1 of the Southern Feeder Road between Huntley Road and Anson Street were undertaken during the quarter. This work included pavement sealing and asphalt surfacing, formation of traffic islands and installation of infrastructure for street lights and traffic signals.

Stage 1 - Anson Street to Forest Road, complete by March 2015

Tenders for construction let by August 2014

14.1.2

Continue the development of the Macquarie to Orange Pipeline

Commission complete by December 2014

All works associated with the construction of the project have been completed. The Macquarie to Orange Pipeline was officially opened on 2 July 2015.

14.1.3

Continue the Suma Park Dam upgrade works

Construction undertaken on time and on budget, in accordance with the Project Plan by June 2015

Main Concrete Arch Dam
All pre-cast concrete parapet panels have been manufactured with most delivered to site. All panels have been installed and grouted on the left and right abutments
Post tensioned rock anchors have been drilled and installed at the left abutment. Concrete works are underway to blend the parapet walls in with the existing ground at the left and right abutment. The reinforced concrete anchored toe block has been constructed in the stilling basin at the base of the dam.
Auxiliary Spillway
Final designs of the alternate auxiliary spillway Fusegate system have been received and are being reviewed. The discovery of Naturally Occurring Asbestos (NOA) has led to some delays in the project programme and additional costs in the required WHS control measures. To date costs associated with the NOA are within the project contingency funds.

14.1.4

Develop and implement southern suburb water and sewer infrastructure strategy

Design complete by June 2015

Design complete. Development of tenders for various aspects being undertaken.

14.1.5

Develop and implement Leeds Parade water supply infrastructure strategy

Design complete by June 2015

Leeds Parade Infrastructure requirements not needed in the short term. Project rescheduled according to Water and Sewer Infrastructure Strategy.

14.1.6

Deliver water mains renewal program

Renewal program delivered by June 2015

Water mains renewal program delivered.

14.1.7

Deliver sewer mains relining program

Relining program delivered by June 2015

Sewer mains relining program delivered.

14.1.8

Develop and implement Ploughmans Valley sewer servicing infrastructure strategy

Design complete by June 2015

Dean Drive Sewer Pump Station (SPS) components, manholes and pipework are in place and compaction is finished. The concrete slab around the SPS driveway is complete. The project has recently been audited as part of Council's Federal Accreditation requirements and AS4801 requirements. Remaining work includes vent construction, pump installation, electrical work, construction of the shelter over the switchboard cabinet and site reinstatement/groundwork.
Construction of the rising main is yet to be commenced.

14.1.9

Upgrade of the Dissolved Air Flotation system at the Sewer Treatment Plant

Upgrade works complete by June 2015

All electrical work and the pipework installation is complete. Council is now in the commissioning phase putting sludge through the unit and fine tuning air and sludge flows. Council is yet to construct the roof over the pumps.
Council is now looking at upgrading the instrument air compressors at the plant as the existing ones are struggling to keep up with the extra air demand being put on the system by the Dissolved Air Flotation (DAF).

15.1.1

Deliver works program for road rehabilitation and re-seals as identified in the Transport Asset Management Plan

Monthly reports to Council on works program progress

Works program delivered with the exception of final sealing of Huntley Road at the Bloomfield Road intersection that was tied to the Huntley/Hospital intersection project. This seal will be carried out in 15/16.

Works delivered on time and on budget

15.1.2

Construct ongoing stated widening and lining of the East Orange Drainage Channel

Stage 2 complete by March 2015

Untimely rain events have delayed the project. As at 30 June only a 30m section of the base remains to be poured.

15.1.3

Deliver footpath and cycleway construction program as identified in the Transport Asset Management Plan

Monthly reports to Council on works program progress

All shared path works completed in
- Glenroi Avenue
- Moulder Park
- International Gardens
A new path was constructed on Icely Road from James Sheehan Drive to Park Street
Work on a path on the Molong Road between Burrendong Way and Monett Place did not proceed due primarily to adverse weather conditions impacting resource allocation.

Works delivered on time and on budget

15.1.4

Maintain Council's fleet of plant and equipment to ensure availability

Ensure 95% availability of Council plant at all times

Maintained Council's fleet of plant and equipment above the 95% target level through out the year.

15.1.5

Provide and manage public car parking in the Orange Central Business District which supports the business function and meets the needs of the community

Implement Parking Study deliverables

Parking Study completed and scheduled to be submitted for the consideration of Council in 2015.
Parking patrols carried out in accordance with established schedules.

15.2.1

Provide drinking and re-use water quality in accordance with statutory obligations and best practice

Conduct annual monitoring and reporting for water and sewage quality to the State Government in accordance with regulatory requirements by September annually

Drinking and re-use water was provided to customers in accordance with quality standards, including monitoring and reporting. The Drinking Water Management System is being implemented and the review of treated effluent re-use quality requirements has progressed through completion of verification monitoring at the Orange Sewage Treatment Plant.

15.2.2

Conduct routine operation and maintenance of water and sewerage infrastructure in accordance with statutory requirements and levels of service identified in Water Asset Management Plan and Sewer Asset Management Plan

Conduct annual monitoring and reporting according to the State Government  requirements for inclusion in NSW Water Supply and Sewerage Performance Monitoring Report by September annually

Operation and Maintenance of water and sewerage infrastructure undertaken in accordance with statutory requirements and Levels of Service identified in Water Asset management Plan and Sewer Asset Management Plan.

Report to Council on results in February 2015

15.3.1

Manage Ophir Road and Euchareena Road Resource Recovery Centres in accordance with Landfill Environmental Management Plans and Licenses

All Landfill Emergency Management Plans and License conditions complied with

Both Ophir Road and Euchareena Road Resource Recovery Centres operating in accordance with Landfill Environmental Management Plans and Licences. Independent Environmental Audit conducted during the last quarter of 2014 and final report issued to the Department of Planning & Environment for their review and endorsement as a requirement of a condition of consent for the Orange Waste Project by the end of the first quarter of 2015. EPA reviewed ORRRC Groundwater investigation report and determined additional parameters to be monitored with the associated amendment of the ORRRC licence.
Operational environmental Management Plans and Standard Operating Procedures reviewed in the quarter for endorsement by the EPA.

Reporting to the Office of Environment and Heritage and Environmental Protection Authority undertaken

Recommendation

That the report on Development Services 2014/15 recap be acknowledged.

Recommendation

That the report on Complaints under Council’s Code of Conduct be acknowledged.

4.1     RECENT CODE OF CONDUCT ARTICLE IN SYDNEY MORNING HERALD BY CR TAYLOR

TRIM Reference:        2015/1824

RESOLVED - 15/285                                                                            Cr G Taylor/Cr J Whitton

That Council be provided an update report on Code of Conduct issues and costs over this term.

RESOLVED - 15/286                                                                              Cr K Duffy/Cr R Gander

That a report be provided on Councillor training opportunities available through Local Government Learning Solutions.

Recommendation

That the information on training opportunities for Councillors be acknowledged.

Recommendation

That Council place on public exhibition a donation to Mission Australia’s Benjamin Short Grove Aged Facility of $30,000 to be funded from the Jobs Creation Budget.

Recommendation

1        That Council acquire by compulsory acquisition under sections 177 and 178 of the Roads Act 1993 Lot 211 DP 1209495 (the Land) for the purpose of constructing a connection road from Telopea Way to William Maker Drive.

2        That Council make an application to the Minister for Local Government for the issue of a Proposed Acquisition Notice under the Land Acquisition (Just Terms Compensation) Act 1991 (NSW) with respect of the Land.

3        That Council make an application to the Governor for the publication of an Acquisition Notice in the NSW Government Gazette under the Land Acquisition (Just Terms Compensation) Act 1991 (NSW) with respect to the Land.

4        That the Common Seal of Council be affixed to any documents required.

5        That the General Manager be delegated authority to execute on behalf of Council any document associated with the compulsory acquisition process for the land that does not require the Common Seal of Council.

6        That the Land, once acquired, be classified as Operational Land pursuant to Chapter 6, Part 2 of the Local Government Act 1993.

7        That Council dedicate the land as a public road under Section 10 of the Roads Act 1993 once the acquisition has been completed.

8        That Council seek ministerial approval for the creation of an internal loan to fund the acquisition.

Recommendation

1        That Lot 135 DP 1207360 be classified as Operational Land pursuant to Chapter 6, Part 2 of the Local Government Act 1993.

2        That authority be granted to affix the Council Seal to any documentation necessary to allow the classification.

Recommendation

That Council adopt the Orange Botanic Gardens Precinct Master Plan and consider the allocation of funds in future budget discussions.

Service Delivery

Future development opportunities of the Orange Botanic Gardens car park, works compound and surrounding lands have tourism and economic development appeal.

Image and Reputation

The development of the surrounding vacant land and car park has the potential to generate tourism appeal, publicity and community activity.

Stakeholders

Ensuring that stakeholders have been consulted and value added to the master plan principles is a primary objective of the planning process.