ORANGE CITY COUNCIL

Services Policy Committee

 

Agenda

 

2 June 2015

 

 

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Services Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 2 June 2015.

 

 

Garry Styles

General Manager

 

For apologies please contact Michelle Catlin on 6393 8246.

    

 


Services Policy Committee                                                                                2 June 2015

Agenda

  

1                Introduction.. 3

1.1            Apologies and Leave of Absence. 3

1.2            Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests. 3

2                Committee Minutes. 4

2.1            Minutes of the Parks, Trees and Waterways Community Committee - 27 April 2015  4

2.2            Minutes of the Bicycling Community Committee - 4 May 2015. 9

2.3            Minutes of the NAIDOC Week Community Committee - 8 May 2015. 16

2.4            Minutes of the Orange Regional Museum Committee - 8 May 2015. 21

2.5            Minutes of the Ageing and Access Community Committee - 14 May 2015. 38

2.6            Minutes of the Community Safety and Crime Prevention Committee - 18 May 2015  44

3                General Reports. 48

3.1            Youth Week Celebrations 2015. 48

 


Services Policy Committee                                                                                2 June 2015

 

 

 

1       Introduction

1.1     Apologies and Leave of Absence

1.2     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting.

 


Services Policy Committee                                                                                2 June 2015

 

 

2       Committee Minutes

2.1     Minutes of the Parks, Trees and Waterways Community Committee - 27 April 2015

TRIM REFERENCE:        2015/1349

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

 

 

EXECUTIVE Summary

The Parks, Trees and Waterways Committee met on 27 April 2015 and the recommendations from the meeting are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “5.1 Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

That the recommendations made by the Parks, Trees and Waterways Community Committee at its meeting held on 27 April 2015 be adopted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

A planning workshop is to be scheduled to for committee members to consider input and development of the Action Plan.

 

Attachments

1        Minutes of the Meeting of the Parks,Trees and Waterways Community Committee held on 27 April 2015

 



ORANGE CITY COUNCIL

 

MINUTES OF THE

Parks, Trees and Waterways Community Committee

HELD IN Councillor's Workroom, Civic Centre, Byng Street, Orange

ON 27 April 2015

COMMENCING AT 5.30pm


 1      Introduction

Attendance

Cr Neil Jones, Cr Reg Kidd, Dr Raman Anantanarayanan, Mr Nicholas King,  Ms K Summers, Mr Peter West, Ms Kathie Mills, Mr Dennis Croucher, Mr John Austin, Director Community, Recreation and Cultural Services, Manager City Presentation, Water Treatment Manager (5.40pm), Recreation Planner   

 

1.1     Apologies and Leave of Absence

 

RESOLVED                                                                                            Mr P West/Dr A Raman

That the apologies be accepted from Dr Murray Fletcher and Ms Denise Serbutt for the Parks, Trees and Waterways Community Committee meeting on 27 April 2015.

1.2     Acknowledgement of Country

 

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

3       Presentations

3.1     Election of Chairperson

TRIM Reference:        2015/672

RECOMMENDATION                                                                               Mr N King/Cr N Jones

That Cr Kidd be elected as Chairperson of the Parks, Trees and Waterways Community Committee.

 

3.2     Update on Outdoor Play Spaces and Open Spaces

TRIM Reference:        2015/1097

The Recreation Planner outlined community consultation undertaken to date, and the current status of project/document.

RECOMMENDATION                                                                              Mr N King/Mr P West

That the update on Outdoor Play Spaces and Open Spaces be acknowledged.                       

 

 

3.3     Street Trees

TRIM Reference:        2015/1098

Policy on Eucalypts as street trees.

RECOMMENDATION                                                                            Dr A Raman/Mr N King

That the verbal report on Street Trees be acknowledged.

 

 

3.4     Advice on Current Status of Major Parks and Gardens and Street Trees

TRIM Reference:        2015/1099

Tree removal/planting programming.

RECOMMENDATION                                                                           Dr A Raman/Mr P West

That the verbal report on advice on current status of major parks and gardens and street trees be acknowledged.

 

 

3.5     Update on the Implementation of the Cook Park Master Plan

TRIM Reference:        2015/1100

Cook Park summary of works curently being undertaken provided:

·                Dalton Fountain Restoration – International Conservation Services 6/7 May dismantling of fountain centrepiece.

·                Steel edging to granitic sand pathways to be installed during winter 2015.

·                Signage - New park entrance signs install to Cook Park entrances (Clinton/Summer, Clinton/Kite and Summer Centre).

RECOMMENDATION                                                                            Mr N King/Dr A Raman

That the update on the Implementation of the Cook Park Master Plan be acknowledged.

 

 

3.6     Update on Waterways and Wetlands

TRIM Reference:        2015/1101

·                Documents available: Quality of water – Floodplain Management Plan on website.

·                Stormwater Management Plan and Wetland Management Plan.

·                The Committee to undertake a tour in Spring of sites and parks.

·                Ploughmans wetland boardwalk – steel framework installed. Green Army fabricating gabions and ready to install baordwalk decking once material arrives.

RECOMMENDATION                                                                              Mr P West/Mr N King

That the update on Waterways and Wetlands be acknowledged.

 

 

4       General Reports

4.1     Parks, Trees and Waterways Community Committee Charter

TRIM Reference:        2015/670

Recommendation                                                                              Mr P West/Mr N King

That the Charter for the Parks, Trees & Waterways Community Committee be adopted.

 

 

4.2     Parks, Trees and Waterways Community Committee Action Plan

TRIM Reference:        2015/671

Template to be distributed as a Word document.

Recommendation                                                                    Ms K Summers/Dr A Raman

That the Parks, Trees and Waterways Community Committee commence the development of the Parks, Trees and Waterways Community Committee Action Plan, to be reviewed and updated at each meeting.

 

 

4.3     Code of Conduct

TRIM Reference:        2015/668

Recommendation                                                                              Mr P West/Mr N King

That the Parks, Trees and Waterways Community Committee acknowledge the requirements set by the Code of Conduct.

 

 


 

4.4     Strategic Policy ST050 - Code of Meeting Practice

TRIM Reference:        2015/669

Recommendation                                                                    Dr A Raman/Ms K Summers

That the Parks, Trees and Waterways Community Committee note the requirements set by the Code of Meeting Practice as amended by Council on 20 May 2014.

 

 

The Meeting Closed at 7.23pm.

 


Services Policy Committee                                                                                2 June 2015

 

 

2.2     Minutes of the Bicycling Community Committee - 4 May 2015

TRIM REFERENCE:        2015/1332

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

 

 

EXECUTIVE Summary

The Bicycling Community Committee met on 4 May 2015 and the recommendations from that meeting are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “5.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

That the recommendations made by the Bicycling Community Committee at its meeting held on 4 May 2015 be adopted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

Attachments

1        Minutes of the Meeting of the Bicycling Community Committee held on 4 May 2015

2        BCC - Action List - 4 May 2015, D15/14367

 



ORANGE CITY COUNCIL

 

MINUTES OF THE

Bicycling Community Committee

HELD IN Committee Room 3, Civic Centre, Byng Street, Orange

ON 4 May 2015

COMMENCING AT 5.00pm


 1      Introduction

Attendance

Cr A Brown, Mr Gavin Hillier, Mr Stephen Nugent, Ms Gina Browne, Ms Sue Bonar, Mrs Jane Arnott, Director Development Services, Director Community, Recreation and Cultural Services, Sport and Recreation Coordinator, Recreation Planner

In the absence of the Chairperson, Mr S Martin, Cr A Brown chaired the meeting.

1.1     Apologies and Leave of Absence

 

RESOLVED                                                                                         Cr A Brown/Mr S Nugent

That the apologies be accepted from Mr S Martin (Chairperson), Mr R Farrell, Mr A Everett and Mrs A Rodgers for the Bicycling Community Committee meeting on 4 May 2015.

1.2     Acknowledgement of Country

 

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2       Previous Minutes

Nil


 

 

3       General Reports

3.1     Amended Charter - Bicycling Community Committee Charter

TRIM Reference:        2015/311

Recommendation                                                                        Mr S Nugent/Cr A Brown

That the Charter for the Bicycling Community Committee be adopted.

 

 

3.2     Action List - Bicycling Community Committee

TRIM Reference:        2015/1041

Recommendation                                                                         Mrs J Arnott/Cr A Brown

That the Action List for the Bicycling Community Committee be reviewed and updated.

 

 

 The Meeting Closed at 6.00pm.

 


Services Policy Committee                                                                                                          2 June 2015

2.2                       Minutes of the Bicycling Community Committee - 4 May 2015

Attachment 2      BCC - Action List - 4 May 2015

 

BICYCLING COMMUNITY COMMITTEE

ACTION LIST FROM MEETING OF 4 MAY 2015

INTRODUCTION

 

Attendees

Apologies

Other

Cr A Brown, Ms S Bonar,  Mr G Hillier, Mr S Nugent, Mrs J Arnott, Ms G Browne, Director Community, Recreation & Cultural Services, Recreation Planner, Sport and Recreation Coordinator

Mr S Martin, Mrs A Rodgers, Mr R Farrell, Mr A Everett

 

 

ACTIONS

COMMUNICATION, EDUCATION & PROMOTION

 

Item

Description

Who/Action

When?

Website/ Facebook

www.facebook.com/CycleOrange 

 

Shah Alford advised that an events tab had been added to the Cycle Orange Facebook page and encouraged cycle groups to add upcoming events where appropriate.

Scott Maunder to investigate other social media platforms such as Twitter & Instagram as well as the potential for a new Orange Cycling website that centralises information from other local cycle group websites.

 

3 August 2015

Cycle Awareness

The Committee discussed ongoing concerns over the Community’s general lack of knowledge of road rules relating to cyclists and felt that cycle awareness needed to be improved.

 

Cadia Valley Operations employees were identified as a good starting point due its high staff numbers and previous issues along Cadia Road.

Scott Maunder to speak with relevant Cadia Valley Operations representatives about opportunities for raising awareness of cyclist to employees.

 

3 August 2015

 


 

EVENTS

Item

Description

Who/Action

When?

2015 Bike Week

The Committee met on 30 March 2015 to begin planning for Bike Week 2015.

 

Copies of the notes from this meeting were distributed to all Committee members via email.

 

A Bike Week Sub Committee has been subsequently established (Stephen Nugent, Jane Arnott & Allison Rodgers) to assist with the coordination of a Bike Expo to be conducted on the first Sunday of Bike Week – 13 September 2015.

 

Stephen Nugent tabled a brief outline of suggested activities for the Bike Expo.

Ben Keegan to arrange a follow up planning meeting for mid June 2015 to confirm Bike Week activities and events.

3 August 2015

Bicycle NSW Discovery Weekend

Further discussion required with Bicycling NSW to ascertain interest in conducting the Discovery Weekend in Orange.

 

Consideration could be given to hosting the event on the last weekend of the 2015 Wine Festival on 31 October & 1 November if Bicycling NSW decides to conduct the Discovery Weekend in 2015.

Awaiting further advice from Bicycling NSW on staging of event.

3 August 2015

Major Cycling Events

The Orange BMX Club in partnership with Council have submitted an EOI to host a round of the 2016 BMX Australia National Series. Announcement is expected in May.

 

Council and the Orange Cycle Club are still in discussions with Cycling NSW with regard to hosting the NSW Masters Road Championships in Orange. Cycling NSW officials advised that the event could be staged using courses outside the LGA with participants encouraged to stay in Orange however Council’s view is that a large proportion of the event must be conducted in Orange before agreement can be reached.

 

Council and the Orange Cycle Club will be meeting with the Bicycle Network in May to discuss the potential for the Ronde van de nob to be coordinated by Bicycle Network which would provide the opportunity to grow the event significantly in a short space of time.

 

The Orange Cycle Club has secured a grant through the Orange Credit Union to conduct a Criterium Festival in the later part of 2015.

 

Organisers of the Orange Triathlon Festival, 100% Events are looking to continue this event at Lake Canobolas in 2016.

Update to be provided at next meeting

3 August 2015

 

FACILITIES

 

Item

Description

Who/Action

When?

BMX Track

The Committee was advised that construction of the track commenced on 4 May 2015 with works being conducted by local contractor Spicer Constructions under direction from track designer, Brett Barnes (Dirtz Tracks & Trails).

 

Earthworks are expected to take approx. 6 weeks to complete (subject to weather).

Update to be provided at next meeting

3 August 2015

Velodrome

The Velodrome car park was recently resealed.

 

No further action required.

 

Lake Canobolas Mountain Bike Park

Rod Farrell provided an update via email which included the following points:

 

·      Pump track has been built and whilst there is still some work to do, it rides well and is a great asset to the Park.

·      Plans have been made for the skills section of the park which should be completed shortly (subject to weather).

·      Once the skills section is completed, the gates (internal) will be removed, the styles (removable vehicle bollards) fitted and the Park opened to the public.

·      Work will begin on the more technical track (Stage 3) in winter which should allow the Club to host bigger or longer events when complete.

 

Update to be provided at next meeting

3 August 2015

Mt Canobolas Mountain Bike Proposal

GHD has been engaged by Council to compile  an Environmental Impact Statement for the proposed Mt Canobolas Mountain Bike Trail. The inception meeting between GHD, Council and National Parks was conducted recently with GHD expected to consult with relevant parties including, CWORBC, environmental groups and National Parks in coming months.

 

Update to be provided at next meeting.

3 August 2015

 


 

 

INFRASTRUCTURE

 

Item

Description

Who/Action

When?

Road Repairs

No discussion

 

 

 

Cycleways

Shah Alford advised that the Glenroi Oval cycleway link (Garema Road to Glenroi Oval skate park) will commence in May.

 

Once completed all scheduled cycleway works for 2014/2015 will have been finalised.

 

Update to be provided at next meeting

3 August 2015

Lake Canobolas

Steve Martin asked if consideration cold be given to completing the a section of gravel walking track on eastern side of Lake Canobolas so that it links up to the dam wall .

 

It was also suggested that a BBQ on the western side of the Lake near the grassed area south of the beach would be a useful.

Ben Keegan to discuss these matters with Council’s Director Development Services

3 August 2015

 

 

Next meeting is scheduled for Monday, 3 August 2015


Services Policy Committee                                                                                2 June 2015

 

 

2.3     Minutes of the NAIDOC Week Community Committee - 8 May 2015

TRIM REFERENCE:        2015/1333

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

 

 

EXECUTIVE Summary

The NAIDOC Week Community Committee met on 8 May 2015 and the recommendations from the Committee are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “9.1 Our Community – Undertake community engagement, identify changing community aspirations, undertaken planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

That the recommendations made by the NAIDOC Week Community Committee at its meeting held on 8 May 2015 be adopted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

 

Attachments

1        Minutes of the Meeting of the NAIDOC Week Community Committee held on 8 May 2015

 



ORANGE CITY COUNCIL

 

MINUTES OF THE

NAIDOC Week Community Committee

HELD IN HACC Centre Conference Room, 286 Lords Place Orange

ON 8 May 2015

COMMENCING AT 10.00am


 1      Introduction

Attendance

Mr Gerald Power (Chairperson), Cr N Jones, Ms Annette Uata, Mr Jason French, Mr Cory McLean, Mr Adam Goolagong, Mr Ronnie Leonard, Youth Development Officer, Community Development and Support Coordinator.

 

1.1     Apology and Leave of Absence

 

RESOLVED                                                                                          Ms A Uata/Mr C McLean

That the apology be accepted from Mr Glen Sutherland for the NAIDOC Week Community Committee meeting on 8 May 2015.

1.2     Acknowledgement of Country

Gerald Power provided an Acknowledgement of Country.

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2       Previous Minutes

RESOLVED                                                                                            Cr N Jones/Mr G Power

That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 10 April 2015 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 10 April 2015.

 

 


 

 

3       Presentations

3.1     NAIDOC Week School Initiatives Determination

TRIM Reference:        2015/1049

Gerald Power is to meet with the Department of Education before the next meeting to determine if local schools are funded for NAIDOC week activities, so that the Committee can make a decision on whether or not to provide financial support the NAIDOC Week School Initiative.

RECOMMENDATION

That Gerald Power meet with the Department of Education.

 

 

3.2     Budget Discussion - 2015

TRIM Reference:        2015/1075

·                The Orange Aboriginal Medical Service is holding $6,476. This amount is to be transferred from the Orange Credit Union account OAMS NAIDOC account to the NAIDOC Sub Committee Account. The OAMS NAIDOC account will then be closed.

·                The 2015 budget will be fine tuned and limited cash will be distributed.

·                An application has been made to the Indigenous Advancement Strategy for $6,000 for the Awards Night.

·                An application to the Department of Aboriginal Affairs for $3,000 has been submitted

·                Cadia Valley Operations have agreed to support the Awards Night with $2,000

·                Local non-government organisations will be approached to support the NAIDOC Week celebrations 2015.

RECOMMENDATION                                                                              Cr N Jones/Ms A Uata

1        That Gerald Power action the banking arrangements for NAIDOC

2        That the Budget Discussion – 2015 be noted

 

 


 

3.3     NAIDOC Week Celebrations Planning 2015

TRIM Reference:        2015/1076

·                The theme for NAIDOC Week 2015 is We all Stand on Sacred Ground: Learn, Respect and Celebrate. Jason French has agreed to lead the Awards Night subcommittee in the planning and conduct of the event.

·                Ronnie Leonard tabled the Orange City Council Event Management Kit and raised concerns regarding the complexity of the document. Council staff will support the NAIDOC Committee to complete the requirements of Council particularly in preparing and complying with risk assessments for each event.

·                Annette Uata raised the commitment to supporting NAIDOC Celebrations 9 July in Molong.  An event will be held from 10am to 2pm in week two of the school holidays.

·                The Orange Regional Gallery will exhibit the works of Christian Thomas during the NAIDOC Week Celebrations 2015.

·                Waratahs sporting facility is being explored as a suitable venue for an outdoors Disco for young people for 2015.

·                A significant upcoming event for the Aboriginal community is Reconciliation Day. This will be held 27 May 2015. A calendar of events is to be compiled at the next meeting so that sufficient planning can be made in the acknowledgement of significant cultural events throughout the year.

RECOMMENDATION

That the NAIDOC Week Celebrations Planning 2015 be noted.

 

 


 

 

4       General Reports

4.1     Amended Charter - NAIDOC Week Community Committee

TRIM Reference:        2015/1050

Recommendation                                                                              Cr N Jones/Ms A Uata

That the Charter for the NAIDOC Week Community Committee be adopted with the following amendments:

PURPOSE

To advise Council through recommendation, via the Services Policy Committee, on the planning resourcing, management and conduct of the National Aborigines & Torres Strait Islanders Celebration week and observe other significant occasions throughout the year in Orange.

MEMBERSHIP

Up to 3 Councillors

Community representatives as determined by the Committee

General Manager (or nominee)

Community Support and Development Coordinator (non-voting Committee Clerk)

Council staff as required (non-voting)

Chairperson to be elected by the Committee

QUORUM

Minimum of 6 voting members

 

The Meeting Closed at 11:00AM

 


Services Policy Committee                                                                                2 June 2015

 

 

2.4     Minutes of the Orange Regional Museum Committee - 8 May 2015

TRIM REFERENCE:        2015/1350

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

 

 

EXECUTIVE Summary

The Orange Regional Museum Committee met on 8 May 2015 and the recommendations from the meeting are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “8.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services, that reflect the interests and aspirations of the broader and culturally diverse community”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

That the recommendations made by the Orange Regional Museum Committee at its meeting held on 8 May 2015 be adopted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

Attachments

1        Minutes of the Meeting of the Orange Regional Museum Committee held on 8 May 2015

2        2014-2019 Museum Development Plan, D14/12469

 



ORANGE CITY COUNCIL

 

MINUTES OF THE

Orange Regional Museum Committee

HELD IN Councillor's Workroom, Civic Centre, Byng Street, Orange

ON 8 May 2015

COMMENCING AT 11.00am


 1      Introduction

Attendance

Cr N Jones (Chairperson), Cr R Gander, Mr Phil Stevenson, Ms Liz Edwards, Mrs M Hammond, Mr Peter Bilenkij, Mr Russell Tym, Director Community, Recreation and Cultural Services, Museum and Heritage Coordinator, Museum and Heritage Support Officer, Manager Central West Libraries, Manager Tourism, Museum Adviser, Elizabeth Griffin – Observer.

1.1     Apologies and Leave of Absence

 

RESOLVED                                                                                   Cr R Gander/Mr P Stevenson

That the apologies be accepted from Cr R Kidd, Mr Duncan Stuart, Mr Courtney Hawke and Mr Andrew Baulch for the Orange Regional Museum Committee meeting on 8 May 2015.

1.2     Acknowledgement of Country

 

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2       Previous Minutes

RESOLVED                                                                                       Cr R Gander/Ms L Edwards

That the Minutes of the Meeting of the Orange Regional Museum Committee held on 8 December 2014 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Orange Regional Museum Committee meeting held on 8 December 2014.

 

 


 

 

MATTER ARISING

RECOMMENDATION                                                                     Mr P Bilenkij/Ms L Edwards

That Council consider installing information signage at the front construction fence of the Orange Regional Museum.

 

 

 

3       Presentations

3.1     Museum Concept Design

TRIM Reference:        2015/1139

The Committee expressed its appreciation to the Consultants, Freeman Ryan and were impressed by the detail as presented to date.

RECOMMENDATION                                                                     Mr P Bilenkij/Ms L Edwards

That the update on Museum Concept Design be acknowledged.

 

**Cr R Gander left the meeting with the time being 11.30am**

3.2     Timeframe for Completion and Launching of the First Exhibition

TRIM Reference:        2015/1141

RECOMMENDATION                                                                Mr P Stevenson/Ms L Edwards

That the update on Timeframe for Completion and Launching of the First Exhibition be acknowledged.

 

 

3.3     Collection Policy and Storage Requirements for the Museum

TRIM Reference:        2015/1142

RECOMMENDATION                                                                 Mr P Stevenson/Mr P Bilenkij

That the update on Collection Policy and Storage Requirements for the Museum be acknowledged.

 

**Cr R Gander returned to the meeting with the time being 12.00pm**


 

3.4     Update on Fundraising - Verbal Report by the Orange Regional Museum Fund Ltd

TRIM Reference:        2015/1143

RECOMMENDATION                                                                  Cr R Gander/Mr P Stevenson

That the Update on Fundraising – Verbal Report by the Orange Regional Museum Fund Ltd be acknowledged.

 

 

 

4       General Reports

4.1     Amended Charter - Orange Regional Museum Committee

TRIM Reference:        2015/1169

RECOMMENDATION                                                                 Mr P Bilenkij/Mr P Stevenson

That the Charter for the Orange Regional Museum Committee be adopted with the addition of two new members not represented by existing organisations already listed.  

 

**Mr R Tym left the meeting with the time being 12.30pm**

4.2     Orange Regional Museum Committee Action Plan

TRIM Reference:        2015/1144

RESOLVED - 15/203                                                                    Cr R Gander/Mr P Stevenson

That the Orange Regional Museum Committee Action Plan be reviewed and updated at each meeting.

 

   

The Meeting Closed at 12.45pm.

 


Services Policy Committee                                                                                                          2 June 2015

2.4                       Minutes of the Orange Regional Museum Committee - 8 May 2015

Attachment 2      2014-2019 Museum Development Plan

 

GOAL 1    DEVELOPING A REGIONAL MUSEUM FOR ORANGE

 

 

Key Strategies/ Actions

 

 

Tasks

 

Who

 

Timeframe

 

1.1

 

Update and revise museum plans and policies

 

 

 

§  Rewrite museum development plan for 2014-19

§ Consult with Museum Working Party

§ Develop exhibition policy, see Goal 3

§  Review loans policy for museum

§  Annual review on museum development plan

§  Formalise heritage collection policy for approval by Council 2.1

 

MA

MHC

Council staff

Consultant

 

2014-16

 

1.2

 

 

 

Content development strategy for Orange Regional Museum exhibitions

 

Links with SCP and Villages program

 

§ Work with Museum Working Party

§ Review Gaanhabula audience research

§ Review council’s social, cultural and tourism plans to identify opportunities for the museum to achieve strategic objectives for council and the community 

§ Liaise with architects and designer on the layout and use of the spaces, and balance between semi-permanent, temporary and travelling exhibitions

§ Draft exhibition concept paper to summarise museum themes, content, audiences and programs

§ Draft brief for consultant for content development

§ Develop exhibition development schedule 

§ Review thematic research and collate histories, object lists and image folders for use by content developer

§ Identify gaps and commission additional research: Cornish stage 2, Aboriginal heritage, Chinese thematic history: links to 3

§ Develop image file, search and copy relevant images from SLNSW and other image libraries

§ Develop object lists for exhibition

§ Hold workshops/ meetings to connect with potential lenders

§ Source additional grants for exhibition design

§ Consult museums on collaborative programs under the ORM to map out regional program 

 

 

Council staff

MA

MHC

Consultants

Architects and exhibition designer

 

 

2014-16

 

 

 

 

 

 

 

 

Quotation complete

 

 

 

 

 

 

 

 

 

Casting calls underway

 

 

 

1.3

 

 

Virtual museum website development as a gateway to the region

 

Links to goals 2, 3 and 4

 

§  Review content of current website and upload additional content from projects, exhibitions and SCP

§  Liaise with museums about putting statements of significance online and key images

§  Develop education resources and fact sheets

§  Build email alert list for notification of new stories and material on the web

 

 

 

1.4

 

 

Assist fundraising strategy and develop community support for the ORM

 

Regional Museum promotional brochure to communicate vision and mission of the museum

 

Links to 1.3 virtual museum

 

§  Consult with fundraiser on content of fundraising materials

§  Develop museum concept brochure for use in fund raising outlining vision and rationale for the museum

§  Consult with ORMF, ORMAA and Museum Working Party

§  Design and print promotional brochure

§  Promote the ORM to the community through media, website, and speaking to schools and community groups

§  Develop sponsorship policy, consult with fundraiser and Museum Working Party

§  Discuss how major donors will be acknowledged

§  Design donor acknowledgement board for location near museum entry?

§  Community conversations around museum futures, program of talks by museum leaders

 

 

 

MHC

MA

 

2014-6

 

1.5

 

Continue development of the Wentworth Mine as a heritage destination and satellite of the regional museum, and as an integral part of the heritage interpretation of Lucknow, links to Goal 3, esp. 3.2

 

 

 

§  Consult with the Lucknow community

§  Commission mine management safety plan

§  Develop education resources and liaise with schools

§  Develop volunteer base to assist with interpreting the site

§  Investigate options for a working blacksmith on site

§  Develop public programs and regular open days

§  Commission landscape plan for the site

§  Chase up St Stanislaw’s/ Newman geology collection

 

MA,

MHC

Council staff

 

2014-9

 

 

 

 

Completed 2014

 

 

1.6

 

 

Interpret other heritage sites as destinations from the museum:

Emmaville Cottage

Lucknow village

Lake Canobolas Pump House

The Springs – links to Aboriginal history program 3.

 

 

§  Work with Aboriginal community about interpreting The Springs – links to VOH public art

§  Interpretation strategy and flyer for Emmaville Cottage

§  Banjo Paterson Park archaeological investigation

§  Develop education resources?

§  Public program around recording community memories of Templar’s Mill

§  Commission oral histories

§  Interpretation strategy for Lake Canobolas Pump House

 

 

 

 

1.7

 

Develop operational / business plan for the regional museum

 

Develop a program of innovative, collaborative exhibitions to raise awareness of significant local collections, promote cultural tourism, and build community support for museum development, see Goal 3

 

§  Identify staffing and budget requirements

§  Identify role for volunteers and recruit volunteers

§  Develop induction and training programs

§  Develop temporary and travelling exhibition program, schedule and budget

§  Scope potential travelling exhibitions

§  Consult museums in the region on satellite programs/ exhibitions

§  Refine funding and resource requirements for the  exhibition program and public programs

§  Consult Gallery Director and City Librarian about  exhibition program

§  Develop marketing plan and branding

§  Input into merchandise for museum shop?

 

 

MA

MHC

Council staff

Consultant?

 

2014-19

 

1.8

 

 

Establish governance structure for the Orange Regional Museum

 

 

§ Consult with Council and Museum Working Party

§ Review options to ensure community input into programs, policies and governance

 

 

MHC and MA

 

2015

 

1.9

 

Establish a Friends of Orange Regional Museum program in conjunction with the Orange and District Historical Society, and other groups with an annual program of events including visiting lectures, tours, volunteer program and training workshops in aspects of museum conservation and management

 

 

§ Review Friends models used by other museums and galleries and review constitutions 

§ Draft and adopt constitution

§ Membership drive

§ Consider facilities in museum

§ Program of activities post opening

§ Recruit volunteers for ORM

 

 

MA

MHC

 

2016-19

 

1.10

 

 

Review long term collection storage needs in consultation with the Gallery and Library

 

 

§ Understand OCC collection size and future demands

§ Identify distributed heritage objects, eg at Depot, Library

§ Identify environmentally sensitive items

§ Investigate storage options

§ Consider best practice facilities developed by other regional museums and galleries

 

 

MHC

 

2016-19

 

 

GOAL 2     DEVELOPING SUSTAINABLE COLLECTIONS AND PROMOTING AWARENESS OF SIGNIFICANT OBJECTS    

 

SHORT TERM 3-5 Years

 

Key Strategies/ Actions

 

 

Tasks

 

Who

 

Timeframe

 

2.1

 

Develop Orange City Council’s heritage collection

 

Links to 1.2

 

§ Council to approve collection policy following appropriate consultation

§ Catalogue Council’s heritage collections on eHive

§ Put statements of significance on museum website 

§ In accordance with the collection policy, acquire significant objects to interpret the people, history and character of Orange, and support the exhibition program and interpretative program at Lucknow

§ Identify strategic future acquisitions linked to exhibition program

§ Scope options for an acquisition fund

§ Provide appropriate collection storage, links to 1.10

 

 

MHC

 

2014 and ongoing

 

2.2

 

Continue program of collaborative thematic studies on important themes in the region’s history and collections

 

Themes linked to regional museum exhibition program goal 1, and interpretation and education programs in goal 3

 

 

§ Work with museums to identify priority themes

§ Scope projects and link to exhibitions, interpretive programs and audience development

§ Collection themes may include gold and mining; culinary history, food and produce; objects associated with villages and localities; sporting history; migration history 

§ Identify related photos and papers and key industry people to assist with research

§ Commission thematic history

§ Upload history, oral histories and objects to website

§ Plan collaborative exhibitions

 

 

 

2014-19

 

2.3

 

Work with Orange and District Historical Society to develop a sustainable and significant collection:

assess the collection, deaccession items of low significance and enhance community access to the collection

 

§ O&DHS draft new strategic plan

§ O&DHS to review and approve revised deaccessioning policy and procedures

§ Review and document collection held at Cool Stores

§ Identify items of low significance for deaccessioning

§ Develop statements of significance for important objects

§ De-accession items of low significance

§ Assess the significance of the CWD collection and develop digitisation plan

§ Publish and promote awareness of significant objects in the collection

§ Consider entry for MGNSW collection management award

 

 

MA,

O&DHS

SCP consultant

 

2014-17

 

2.4

 

Work with community partners and the Library to interpret the stories of WWI and its impact on the home front

 

§  Workshop to share research on WWI with museum partners

§  Discuss work in progress with museum network and identify gaps and opportunities

§  Assess the significance of major items and collections

§  List significant items on museums website

§  Document the Orange RSL collection

§  Work with Molong RSL to draft a statement of significance of the Anne Marie Ingham portraits?

§  Up load material to website 

§  Hold public program on caring for war related items

 

 

MA, MHC

WWI Working Party

 

2014 - 2018

 

2.5

 

Document hospital related collections in Orange and the region

 

 

§  Continue program of documenting hospital related collections

§  Consult former staff and patients to document the history and provenance of the collections

§  Develop interpretive material for display in public spaces  

§  Develop education resources for use with medical collections

 

MHC

 

2014-

 

2.6

 

Identify and document significant objects in family and community collections, links to 3 and 4

 

§  Develop programs to encourage families and community museums to document significant objects

§  Work with community museums to assess the significance of their collections

§  Develop strategic and co-operative collecting projects with community museums

§  Work with post war migrants to document objects, photos and stories

§  Provide advice on how to care for local and family collections

§  Develop a series of fact sheets about caring for heritage collections

 

MA

Council staff

Museums Network MHC

 

 

 

2.7

 

Draft strategic ‘Sustainable Collections’ Plan for Orange Blayney and Cabonne; including a networked data base, which documents significant historical items held across the region in museums, historical societies, libraries and in private collections

 

Links to goals 3 and  4

 

§ Continue work on the Sustainable Collections Project in consultation with participating museums and councils

§ Consult museums on strategic projects and develop a regional plan for sustainable museum development

§ Work with community museums to have up-to-date and compatible collection policies

§ Implement a networked database to enhance access to collections and improve collections management

§ Work with museums on deaccessioning programs to improve the sustainability of collections

§ Seek funding to appoint a regional collections officer to document collections held in the community and museums

§ Develop web site and education resources about local collections

 

 

 

 

 


GOAL 3     INTERPRETING PEOPLE, PLACES, CULTURES AND IDENTITY

Exhibitions, education, audience development, community engagement

 

SHORT TERM 3-5 YEARS

 

Key Strategies/ Actions

 

 

Tasks

 

Who

 

Timeframe

 

3.1

 

Villages of the Heart Project

 

Major element of the Sustainable Collections Program

Links to goals 1, 2 and 4

 

§  Acquit outstanding grant and review next stages of work

§  Complete Stage 1 thematic history, digest of villages and oral histories

§  Review Regional Partnerships grant, develop project plan and timelines

§  Consult with partner museums and community groups

§  Research an illustrated thematic history around food and produce, survey and document museum collections

§  Upload Villages research and oral histories to the website

§  Source and copy historic photos of villages, upload selection to website

§  Draft consultant briefs for Stage 2

§  Liaise with SLM on gastronomy program

§  Plan public programs and workshops

§  Hold community events to document culinary traditions and objects

§  Develop regional partnerships 

§  Develop digital storytelling program with schools

§  Develop public art options for discussion with councils

§  Draft public art policies for councils?

§  Engage artists and film makers

§  Research, write, design and publish a catalogue

§  Plan and design museum exhibitions on food themes in museums across the region

§  Develop education programs

§  Link programs to local festivals and calendar

§  Email newsletter to participants

 

MA

MHC

Council Staff

Consultants

SLM

 

 

 

 

2014-19

 

 

 

 

 

 

3.2

 

Interpret the Wentworth Mine in its Lucknow context

 

Links to 1.5

 

§  Develop an education program for Wentworth and Lucknow

§  Interpret the mine manager’s cottage

§  Commission biography of William Henry Newman

§  Commission landscape plan for Wentworth

§  Contribute to master plan for Lucknow

§  Develop strategies and programs to animate the site, eg working blacksmith and other demonstrations

§  Develop public programs and temporary public art events, in consultation with gallery

§  Develop plan for evening access including lighting

§  Commission soundscape for poppet head

§  Oral histories of Lucknow people

§  Marketing and visitor research

 

 

As above

 

Ongoing

 

3.3

 

 

Develop a program of exhibitions in partnership with  museums in the region, the Gallery, Library and Theatre and cultural and tourism groups

 

Links to 2.2, 3.8 below 

 

 

 

 

 

§  Develop five year program of temporary and community exhibitions

§  Consult museums on options for intra-regional small scale travelling displays

§  Work with community museums to enhance their capacity to host small scale travelling displays and temporary exhibitions

 

MHC

MA

 

 

2016-19

 

 

3.4

 

Develop museums and their collections as centres of life-long learning

 

Commission education materials on themes aligned to the curriculum which can be used by all the museums including WWI, migration history, Aboriginal history, family stories, places and local heritage

 

 

 

§  Engage museum education consultant to scope options for education programs 

§  Gold and mining a priority theme, links to 3.2 

§  Consult teachers

§  Trial kit and resources, test with local teachers

§  Training for volunteers in working with young people

§  Identify robust surplus objects for hands on use

§  Develop museum in a box concept for use outside museums targeted at different groups

§  Develop memory boxes for use in aged care facilities

§  Work with tertiary partners on museum learning and  research initiatives

§  Develop an education kit based on Fairbridge Farm School photos and collections (possibly adapted from ANMM Child Migrant Exhibition Kit)

 

 

MHC

 

2014-19

 

3.5

 

Develop program around historic photos of Orange and district, copying  historic photos for use in exhibitions and online, and developing extended captions

 

Links to Villages project 3.1 

 

§  Consult with Orange & District Historical Society, on digitisation of the CWD collection

§  Liaise with the Library

§  Build image research file for use in exhibitions

§  Work with museums in the region to digitise and research significant images

§  Upload material to website

§  Develop small scale displays that can be used in villages and community events

§  Hold workshop on documenting and caring for family photos

§  Work with writers groups on oral history/ photo stories program

 

 

MHC

 

 

2015-19

 

3.6

 

Work with Aboriginal groups to interpret significant stories and places, building on the commissioned Wiradjuri history of Orange

 

Develop an Aboriginal Heritage Strategy to guide work on priority projects identified by Orange Local Aboriginal Lands Council (OLAC) and Aboriginal groups

 

Links to 1.2 content development for Orange Regional Museum and Villages of the Heart 3.

 

§  Work with OLALC on an Aboriginal heritage trail and brochure for the region

§  Document Aboriginal collections held by OLALC

§  Oral history of The Springs

§  Investigate options for public art to mark significant places and stories, such as The Springs

§  Participate in development and delivery of relevant parts of the Orange Aboriginal Social Development Plan

§  Work with the Elders group to record and present their stories

§  Develop Aboriginal content for Orange Regional Museum and its programs around the museum becoming a keeping place and centre of education about Aboriginal history and culture

§  Commission education programs for use by schools in the region exploring Aboriginal sites and visiting the ORM 

§  Work with museums and the Aboriginal community to improve the documentation and interpretation of Aboriginal collections and displays

 

 

OLAC representatives and members of the Aboriginal community, MHC

MA, consultant historians

 

2014-9

 

3.7

 

 

Museums on the Street, links to 3.1 

 

Explore options to place museum stories, robust objects, and images in the public domain

 

 

§  Investigate options to design banners and robust displays for vacant shops in main streets

§  Explore ways to reuse Fruitful Landscapes exhibition at venues around Orange

 

 

 

2015-9

 

3.8

 

 

Interpret significant places, themes and events in the migration history of the region, in collaboration with museums, community groups and the NSW Migration Heritage Centre

 

Links to Villages of the Heart and Orange Regional Museum exhibitions

Cornish

Chinese

Refugees and recent migrants to Orange

 

 

 

§  Review Stage 1 of Cornish history

§  Upload thematic history to website

§  Commission mapping of significance hawthorn hedges related to Cornish settlement

§  Consult descendants of Cornish settlers to identify and document significant objects and traditions

§  Acquit MHC grant

§  Identify options for next stage of the work and discuss with MHC

§  Commission a thematic history of the Chinese in the region, identify significant objects, liaise with museums,

§  Scope project on recent migrants and refugees in Orange to document and interpret their stories of migration and settlement in Orange

§  Consult migrant support services

§  Develop exhibitions

 

 

MA, MHC,

Consultant historians

 

 

 

 

 

MA

MHC

 

 

2014-19

 

 

 

 

 

 

 

 

 

2014-2015

 

3.9

 

Work with museums to participate in the calendar of community events, history and heritage weeks, NAIDOC Week, and events in tourism calendar

 

Identify community stories, events and anniversaries as potential ideas for community exhibitions 

 

 

§  Consult with museums to develop annual program of talks and activities around History and Heritage Weeks and other key community events

§  Identify speakers, public program opportunities

§  Promote events on museum website

§  As resources permit, give talks to clubs and community organisations on heritage and history themes

 

MHC

SCP museums

 

 

 

  Electrolux

 

 

 

 

 

 


GOAL 4    DEVELOPING SUSTAINABLE MUSEUMS

Museum networks, collaborative programs, partnerships and museum skills

 

SHORT TERM 3-5 YEARS

 

Key Strategies/ Actions

 

 

Tasks

 

Who

 

Timeframe

 

4.1

 

Maintain and develop museums network with representatives from museums, historical societies, councils and community groups

 

§  Consult with museums on meeting dates and annual program of activities

§  Promote network meetings on website

§  Develop email circular linked to website

§  Link network meetings to projects and training

§  Promote access to training and professional development

§  Publicise grant opportunities

§  Liaise with MA chapter on opportunities for joint programs  promotion

§   Evaluate network performance

 

 

MHC

MA

 

Ongoing

 

4.2

 

Undertake new audit/ survey of museums and collections, building on 2007 audit

 

§  Review audit questions and develop new questionnaire

§  Send out survey and assist museums to complete

§  Analyse data and prepare digest of responses

§  Update sustainable collections plan and museum development plan to reflect issues and needs identified in the audit/ survey

§  Communicate results to museums and councils and funding partners

 

 

MHC

MA

Consultant

 

2014-5?

 

4.3

 

 

Develop best practice sustainable museums in the Central West

 

§  Working with the museums network, identify training needs and opportunities

§  Assist community museums to meet national benchmarks

§  Assist museums to develop strategic plans and have up-to-date museum policies

§  Work with museums to develop strategies on volunteer recruitment

§  Work with museums to track visitor numbers and undertake audience research

§  Seek funding for further stages of SCP

§  Promote SCP as a national model of museum/ council planning and cooperation

§  Workshop strategies for what makes a successful HS

 

 

MA

MHC

 

 

Ongoing

 

 

4.4

 

 

Regional strategic plan for the museums of central NSW

 

Links to goal 1 

 

§  Review museum buildings and identify future needs to meet national benchmarks

§  Review information from museum audit

§  Analyse regional tourism strategies and target visitors, reviewing implications for museum operations, exhibitions and programs

§  Review cultural and tourism infrastructure and plans

§  Consulting with librarians, heritage planners, tourism and economic development officers

§  Identify priority work and programs for each museum

§  Develop strategic plan and consult with councils and museums  

 

MA

HA

MHC

NSW Heritage Office

 

 

 

 

 

2015-19

 

4.5

 

Maintain an active partnership between Cabonne, Blayney and Orange councils

 

 

 

§  Regular reports to councils on progress with SCP

§  Monitor budget and resource allocations

 

MA

MHC

 

Ongoing

 

 

NOTE:

MA              Museum Adviser                                          MHC            Museum and Heritage Coordinator

MGNSW      Museums & Galleries NSW                          HA              Heritage Adviser

OLALC        Orange Local Aboriginal Lands Council

MHC            NSW Migration Heritage Centre

ORM            Orange Regional Museum

O&DHS        Orange and District Historical Society


Services Policy Committee                                                                                2 June 2015

 

 

2.5     Minutes of the Ageing and Access Community Committee - 14 May 2015

TRIM REFERENCE:        2015/1331

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

 

 

EXECUTIVE Summary

The minutes of the Ageing and Access Community Committee meeting held on 14 May 2015 are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “5.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

1        That the recommendations made by the Ageing and Access Community Committee at its meeting held on 14 May 2015 be adopted, with exception to recommendation 3.3 – Access to One Nineteen Café.

2        That recommendation 3.3, relating to Access to One Nineteen Café, be noted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

STAFF COMMENT

In relation to recommendation 3.3 of the minutes, relating to access to One Nineteen Café, Development Services have reviewed access concerns raised, and have confirmed that the Café complies with requirements. No further action is required.

Attachments

1        Minutes of the Meeting of the Ageing and Access Community Committee held on 14 May 2015

2        Ageing and Access Committee - Action Plan, D15/1965

 



ORANGE CITY COUNCIL

 

MINUTES OF THE

Ageing and Access Community Committee

HELD IN Committee Room 3, Civic Centre, Byng Street, Orange

ON 14 May 2015

COMMENCING AT 3:00 pm


 1      Introduction

Attendance

Cr Neil Jones, Cr Ron Gander, Mrs Nanette Fogarty, Mrs Kerrel Moor, Mr Russell Moor, Mrs Maureen Morgan, Ms B Romanow, Mrs Jennifer Smith, Ms Jenny Stephens, Community Services Manager, Community Support and Resource Officer, Central West HACC Development Officer, Central West Aboriginal HACC Development Officer.

1.1     Apologies and Leave of Absence

 

RESOLVED                                                                                       Mr R Moor/Ms J Stephens

That the apologies be accepted from Cr R Kidd, Ms Robyn Bryce, Mrs Cecily Butcher,
Mr Tony Gosper, Ms Donna Holland, Mr Don Hume, Ms Lauren Watson, Community Development and Support Coordinator for the Ageing and Access Community Committee meeting on 14 May 2015.

1.2     Acknowledgement of Country

Cr Jones delivered the Acknowledgement of Country.

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil 

2       Previous Minutes

RESOLVED                                                                                          Mrs J Smith/Mrs K Moor

That the Minutes of the Meeting of the Ageing and Access Community Committee held on
5 February 2015 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Ageing and Access Community Committee meeting held on 5 February 2015.

 

 

 

3       Presentations

3.1     Election of Chairperson

TRIM Reference:        2015/999

RECOMMENDATION                                                                             Cr N Jones/Mr R Moor

That Cr Ron Gander be elected as the Chairperson for the Ageing and Access Community Committee.

 

 

3.2     Guest Speaker - Mr Peter Neville, Village Coordinator
Oak Tree Retirement Village

TRIM Reference:        2015/997

·                Oak Tree Retirement Village is currently under construction in Ploughmans Lane.

·                Oak Tree is a self care retirement village which enables residents to care for themselves and when the time comes to introduce sevices to enble them to remain living independently.

·                To date 8 units have been completed and 14 are under construction. 14 units have already sold and upon completion there will be 98 units in the complex.

·                The village will feature a mixture of two and three bedroom units, community centre, bowling green, bus and a room for family gatherings.

·                Costs to enter the village are $295,000 for a two bedroom unit plus a weekly fee. Each individual is required to pay utilities and contents insurance as well.

·                Pets are allowed.

RECOMMENDATION                                                                    Mrs K Moor/Mrs M Morgan

That the information provided by Mr Peter Neville on Oak Tree Retirement Village be noted.

 

 

3.3     Access Planning

TRIM Reference:        2015/1043

The Committee noted that the review of access facilities in residential areas relies on community members to report issues to Council.

A Committee member raised a concern regarding the access to Kate Jones at One Nineteen Café and Restaurant.

RECOMMENDATION                                                                         Mrs J Smith/Mrs K Moor

That Council writes to Kate Jones conveying a concern raised about access to her café and restaurant.

 

 

4       General Reports

4.1     Code of Conduct

TRIM Reference:        2015/794

Recommendation                                                                       Cr N Jones/Ms J Stephens

That the Ageing and Access Community Committee acknowledge the requirements set by the Code of Conduct.

 

 

4.2     Strategic Policy ST050 - Code of Meeting Practice

TRIM Reference:        2015/796

Recommendation                                                                        Cr N Jones/Mrs N Fogarty

That the Ageing and Access Community Committee note the requirements set by the Code of Meeting Practice as amended by Council on 20 May 2014.

 

 

4.3     Ageing and Access Committee Action Plan 2015

TRIM Reference:        2015/1079

Recommendation                                                                           Cr N Jones/Cr R Gander

That the Ageing and Access Community Committee develop an Action Plan to be reviewed and updated at each meeting.

 

 

 The Meeting Closed at 4:20 pm.

 


Services Policy Committee                                                                                                          2 June 2015

2.5                       Minutes of the Ageing and Access Community Committee - 14 May 2015

Attachment 2      Ageing and Access Committee - Action Plan

Ageing and Access Community Committee

Action Plan

 

Date

Action

Who

Community Strategic Plan reference

Budget status

Start

End

Update/Completed

14/05/2015

Conduct an Age-friendly Community consultation

 

 

 

 

 

 

14/05/2015

Investigate strategies required to improve safety opportunities for pedestrians

§ Installation of footpaths on at least one side of the road in new developments

§ Lack of footpath along Ploughmans Lane in the vicinity of the new Oak Tree development

§ Byng Street footpath, southern side between Autumn and Spring Streets is very uneven

§ Moulder Street and McNamara Street intersection – high gutters and no lay

§ Street furniture – Outdoor Dining Policy backs

 

Community Strategic Plan 5.1 Identify changing community aspirations and undertaken community engagement and

planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Outdoor Dining Policy currently on public exhibition and a report will go to Council on 2 June 2015

 

14/05/2015

Reassessment of street lighting

 

 

 

 

 

Considered during Community Safety audit. Report to go to the Community Safety and Crime Prevention meeting on 10 August 2015

 


Services Policy Committee                                                                                2 June 2015

 

 

2.6     Minutes of the Community Safety and Crime Prevention Committee - 18 May 2015

TRIM REFERENCE:        2015/1324

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

 

 

EXECUTIVE Summary

The Community Safety and Crime Prevention Committee met on 18 May 2015 and the minutes of that meeting are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “7.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

That the recommendations made by the Community Safety & Crime Prevention Committee at its meeting held on 18 May 2015 be adopted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

 

Attachments

1        Minutes of the Meeting of the Community Safety & Crime Prevention Committee held on 18 May 2015

 



ORANGE CITY COUNCIL

 

MINUTES OF THE

Community Safety & Crime Prevention Committee

HELD IN CoMMITTEE ROOM 3, Civic Centre, Byng Street, Orange

ON 18 May 2015

COMMENCING AT 5.30pm


 1      Introduction

Attendance

Cr J Hamling (Chairperson), Cr R Gander, Mr Gavin Hillier, Acting Insp Yonneka Hill, Superintendent Shane Cribb, Mr Derek Johns, Mr Bill Kelly, Mr Phillip Kirkwood, Director Community, Recreation and Cultural Services, Community Services Manager, Community Development Officer

 

1.1     Apologies and Leave of Absence

Nil

1.2     Acknowledgement of Country

An acknowledgement of Country was conducted.

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

 Nil

2       Previous Minutes

RESOLVED                                                                                             Cr R Gander/Mr B Kelly

That the Minutes of the Meeting of the Community Safety & Crime Prevention Committee held on 9 February 2015 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Community Safety & Crime Prevention Committee meeting held on 9 February 2015.

 

 


 

 

3       General Reports

3.1     Parental Responsibility Act Report - July to December 2014

TRIM Reference:        2015/688

·                Children at risk are assessd by the Department of Family and Community Services.

·                Repeat involvement is identified in the report.

RECOMMENDATION                                                                          Cr R Gander/Mr D Johns

That the Parental Responsibility Act Report - July to December 2014, provided by the Community Services Manager be acknowledged.

 

 

3.2     Crime Prevention Strategy

TRIM Reference:        2015/1094

The Community Services Manager spoke to the report and the committee members proposed the following:

·           A multi-focus approach

·           Focus on alcohol and other drugs

·           Link with property crime

·           Operation Never Again – break and enters into residences and vehicles

·           Informed by local crime statistics

RECOMMENDATION                                                                          Cr R Gander/Mr D Johns

That Council liaise with local key stakeholders to identify a crime prevention strategy in response to an identified crime priority.

 

 

3.3     Community Safety and Crime Prevention Committee Action Plan

TRIM Reference:        2015/1116

The development of the draft plan will be informed by the Community Safety Audit and the Community Safety and Crime Prevention Research Report.

RECOMMENDATION                                                                     Mr P Kirkwood/Mr D Johns

That the Community Safety and Crime Prevention Committee commence the development of the Community Safety and Crime Prevention Committee Action Plan, to be reviewed and updated at each meeting.

 

 

 

 

3.4     REPORT BY CANOBOLAS LOCAL AREA COMMAND (POLICE)

·                Random drug testing has been successful with regard to positive/negative results and the level of influence.

·                The launch site for the Domestic Violence program has been very successful. It has an interagency approach. Visiting commands are to observe how it is being implemented.

·                Mobile devices are identifying licence status and outstanding warrants.

·                Speeding in the Bowen areas is an ongoing problem.

RECOMMENDATION                                                                          Mr D Johns/Cr J Hamling

That the verbal report from the Canobolas Local Area Command be noted.

 

 

3.5     LIQUOR ACCORD UPDATE

The Liquor Accord provided comment on the Development Application for a small bar licence trading till 2am, to be located in Summer Street next to the Royal Hotel. The applicant has agreed to close at midnight.

RECOMMENDATION                                                                         Cr J Hamling/Mr G Hillier

That the Liquor Accord Update be noted.

 

 

The Meeting Closed at 6.08PM.

  


Services Policy Committee                                                                                2 June 2015

 

 

3       General Reports

3.1     Youth Week Celebrations 2015

TRIM REFERENCE:        2015/1267

AUTHOR:                       Karen Boyde, Community Development and Support Coordinator    

 

 

EXECUTIVE Summary

National Youth Week was held 12 April 2015, with a week long program of events being conducted across the City to celebrate and recognise the positive contribution of young people in our community. The theme for 2015 was ‘It Starts with Us!’

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “7.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

That the outcomes of the Orange Youth Week celebrations 2015 be noted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Youth Week 2015 was launched with a Colour Fun Run held on 12 April at Gosling Creek with over eight hundred people participating and spectators enjoying a variety of activities and food stalls. This event catered for all ages and fitness abilities across the broader community.

Council sponsored Totum Skate School who hosted a free skate board workshop at John Lomas Skate Park. One hundred young people attended the event with thirty young people participating in the workshop. Parents in attendance commented that they “liked the interactive workshop for those kids who were not confident skaters”.


 

The Glenroi Wall Mural was held on Tuesday 14 April. 18 young people from Merge participated along with 60 other young people from the community. Participants worked with local artist Josh Bennett to spray paint the graffiti wall at Glenroi Oval. There were other activities offered on the day with a BBQ lunch provided by Family and Community Services.

Tuesday night saw the launch of ‘Underground Sound’ and an open mic night for young people held at the Victoria Hotel with support from the licensee. There were five walk-in singers, one from Bathurst, and three pre-organised bands. All minors had a responsible adult accompany them and the night proved a success. Neil Gill from Star FM attended and was impressed with the young people’s organisational skills and offered to assist with the promotion of future events. The program is ongoing, and will be held every third Tuesday of the month. The ‘Underground Sound’ committee requested to be a subcommittee of the soon to be formed Youth Action Council (Youth Council).

Spray art and drumming workshops were organised by Carewest and conducted at Fusion Hall, Anson Street Orange. Approximately 40 young people were in attendance and offered positive feedback.

Two events were held on Friday 17 April – Waste To Art and a PCYC open day. The Merge group attended the Waste to Art event held at the Environmental Learning Facility (ELF). Twelve sculptures were completed and entered into the Waste to Art competition. 100 people attended the PCYC open day and participated in the activities offered, including free membership for a period of 12 months.

Saturday 18 April was the Youth Week Pop/Rock Concert organised by The Exodus Bar and supported by Council. Luke Dowler was the featured artist from the United States, and was supported by local artists Jacob and Ataliah Sutherland. Due to the wet weather the venue changed and attendance was not as expected.

The finale was a Youth Week dinner hosted by Fusion with guest speaker, Reverend Julian Hamiliton, Student Chaplin of Trinity College in Dublin. 45 people attended the dinner. The Reverend shared his experiences and inspired both young people and youth workers alike.

Overall, the success of ‘It’s Starts With Us!’- 2015 Orange Youth Week was due to a collaboration of many services hosting nine events catering for young people and their families, including music, sport, art and guest speakers. Events catered for diverse interests and were all drug and alcohol free.  The committee was a partnership between Orange City Council, Fusion, Carewest – Ability Links, Family and Community Services, and PCYC Orange. Supporting organisations and businesses included The Exodus Bar, Underground Sound, The Victoria Hotel, Totum Skate School, Dye Hard Fun Run and the Central Western Daily.