Agenda of Services Policy Committee

Services Policy Committee 3 March 2015

2.1 Record of the World War I Centenary Community Committee Meeting - 27 January 2015

TRIM REFERENCE: 2015/384

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The World War I Centenary Community Committee met on 27 January 2015 and the recommendations from the Committee are provided to the Services Policy Committee for information. Unfortunately, as there was no quorum, the recommendations will need to be endorsed by the World War I Centenary Community Committee at its next meeting.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “8.4 Our Community – Acknowledge our diverse cultural heritage by encouraging and implementing programs and events that tell the stories of the urban, village and rural community and their people”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

That as there was not a quorum, Council note the recommendations made by the World War I Centenary Community Committee at its meeting held on 27 January 2015.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

Attachments

1 Minutes of the Meeting of the World War I Centenary Community Committee held on 27 January 2015

1 WW1CC - 27 January 2015 - Action Plan, D15/3706 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

World War I Centenary Community Committee

HELD IN Committee Room 3, Civic Centre, Byng Street, Orange

ON 27 January 2015

COMMENCING AT 4.10pm

1 Introduction

Attendance

Cr R Kidd (Chairperson), Mr L McGaw, Manager Central West Libraries, Director Community Recreation and Cultural Services, Centenary of World War I Project Officer.

1.1 Apologies and Leave of Absence

RECOMMENDATION Cr R Kidd/Mr L McGaw

That the apologies be accepted from Miss E Griffin, Mrs J Sykes, Ms S Hesse, Mr T Gosper, Senior Library Officer and Museum and Heritage Coordinator for the World War I Centenary Community Committee meeting on 27 January 2015.

As there was not a quorum the members present decided to discuss the agenda items for approval at the next meeting of the World War I Centenary Community Committee

1.2 Acknowledgement of Country

1.3 Declarations of Interest

Nil

2 Previous Minutes

RECOMMENDATION Cr R Kidd/Mr L McGaw

That the Minutes of the Meeting of the World War I Centenary Community Committee held on 14 October 2014 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the World War I Centenary Community Committee meeting held on 14 October 2014.

3 Presentations

3.1 Camp Gallipoli

TRIM Reference: 2014/2402

Council’s Director Community Recreation and Cultural Services, Scott Maunder, provided the Committee with an outline of the Camp Gallipoli event that will be held at Wade Park on 24 April 2015. The focus of the event will be commemorative. A working party will be established to develop and deliver this project and will work closely with appropriate agencies.

Mr Maunder also advised that construction to renew the Orange Cenotaph has also commenced and that a time lapse camera is in place to record the work.

RECOMMENDATION Cr R Kidd/Mr L McGaw

That the presentation made by the Director Community Recreation and Cultural Services on Camp Gallipoli be noted.

3.2 Centenary of World War I Blog and Wiki Update

TRIM Reference: 2014/2403

The Centenary of World War I Project Officer, Trudi Mayfield reported that research into service men and women continues to be undertaken and stories added to the Blog and Wiki.

She also advised that there had been an overwhelming response to the call to make poppies to commemorate service men and women from Orange and District. To date 80 Poppy Packs have been distributed and 441 poppies received. These will be incorporated into an installation at a later date.

RECOMMENDATION Cr R Kidd/Mr L McGaw

That the update made by Centenary of World War I Project Officer, Trudi Mayfield be noted.

3.3 Date for next meeting of World War I Centenary Committee

TRIM Reference: 2014/2405

RECOMMENDATION Mr L McGaw/Cr R Kidd

That the date for the next meeting of World War I Centenary Community Committee be held on Tuesday 31 March 2015 at 4.00pm.

4 General Reports

4.1 Work Plan - World War I Centenary Community Committee

TRIM Reference: 2014/2404

Recommendation Mr L McGaw/Cr R Kidd

That the Work Plan for the World War I Centenary Community Committee be reviewed and updated.

The Meeting Closed at 5.00PM.

Services Policy Committee 3 March 2015

2.1 Record of the World War I Centenary Community Committee Meeting - 27 January 2015

Attachment 1 WW1CC - 27 January 2015 - Action Plan

D15/3706

Centenary of World War I Community Committee

Action Plan

Date	Action	Who	Community Strategic Plan reference	Budget status	Start	End	Update/Completed
27/1/2015	Regular media stories including monthly article in Central Western Daily	Library	8.4.1	Current/Next		11/11/2018
27/1/2015	Blog and Wiki	Orange City Library	8.4.1	Current/Next		11/11/2018
27/1/2015	Tree Planting Project	Museum and Heritage Coordinator	8.4.1	Next (Dependent on grant funds)
27/1/2015	Memorial Avenue App	Orange City Library	8.4.1	Next	2014/2015	2018/2019
27/1/2015	Coo-ee March re-enactment	Working Party	8.4.1	Next	2014/2015	27-28/10/15
27/1/2015	Orange Regional Museum Exhibition	Museum and Heritage Coordinator	8.4.1	Next	2015/2016	2018/2019	Workshop conservation WWI objects July 2015
27/1/2015	State Library WWI Diaries Exhibition	Orange City Library	8.4.1	Next		27-28/10/15
27/1/2015	Orange Health Service Entrance Hallway Display	Museum and Heritage Coordinator	8.4.1	Current	March 2015	2018/2019

Date	Action	Who	Community Strategic Plan reference	Budget status	Start	End	Update/Completed
27/1/2015	Postcards for Peace	Orange City Library/Parks Supervisor	8.4.1	Next
27/1/2015	Poppy Project	Orange City Library	8.4.1	Current		April 2015
27/1/2015	Playwright in residence/Theatre development Project	Manager CWL/Performing Arts and venues Manager/Orange Regional Conservatorium	8.4.1	2016/2017 Dependent on Grant Funding	2016/2017	2017/2018

ORANGE CITY COUNCIL

MINUTES OF THE

Central West Libraries

HELD IN Councillor's Workroom, Orange Civic Centre, Byng Street, Orange

ON 6 February 2015

COMMENCING AT 10.06am

1 Introduction

Attendance

Cr J Culverson (Chairperson)(Cabonne), Mr S Harding (Cabonne), Mr A Franze (Blayney) 10.15am, Cr R Walsh (Cowra), Mr G Apthorpe (Cowra), Ms A Howe (Forbes), Ms K Woolley (Orange), Mr S Maunder (Orange), Ms J Richards (Central West Libraries), Ms J Murray (Orange), Mr A Jones (Orange).

1.1 Apologies and Leave of Absence

RESOLVED Ms K Woolley/Mr S Harding

That the apologies be accepted from Cr G Braddon (Blayney), Cr R Fagan (Cowra), Cr R Penny (Forbes), and Cr J Davis OAM (Orange) for the Central West Libraries meeting on 6 February 2015.

1.2 Acknowledgement of Country

1.3 Declarations of Interest

Nil

2 Previous Minutes

RESOLVED Cr R Walsh/Mr S Harding

1 That the Notes of the Meeting of the Central West Libraries held on 24 October 2014 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Central West Libraries meeting held on 24 October 2014.

2 That the Minutes of the Meeting of the Central West Libraries held on 28 March 2014 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Central West Libraries meeting held on 28 March 2014.

3 Presentations

3.1 Election of Chairperson and Deputy Chairperson

TRIM Reference: 2015/248

Kathy Woolley took the chair.

Cr John Davis OAM was absent during his election as Deputy Chairperson. Scott Maunder will liaise with Cr Davis regarding his election to this position and report back to the next Committee Meeting to be held in June.

RESOLVED Cr R Walsh/Mr S Harding

That

1 Cr Janelle Culverson (Cabonne) be re-elected as Chairperson of the Central West Libraries Committee for 2015.

2 Cr John Davis OAM (Orange) be elected as Deputy Chairperson of the Central West Libraries Committee 2015.

3.2 Next Meeting of the Central West Libraries Committee

TRIM Reference: 2015/249

It was decided to hold three meetings per year for the Central West Libraries Committee for a trial period. These would be held in February, July and October. The Committee will review this decision in 2016.

RESOLVED Cr J Culverson/Mr G Apthorpe

The next meeting of the Central West Libraries Committee will be held in Orange on Friday 26 June 2015.

3.3 Central West Libraries Draft Operational Plan Presentation

TRIM Reference: 2015/250

Anton Franze expressed his appreciation for the presentation provided by Orange City Counil Manager Financial Services and the work of the Orange City Council staff in preparing the meeting documentation. He asked that this be noted. He also requested that informative details such as these be made available to member councils on a regular basis.

RESOLVED Mr A Franze/Mr S Harding

That copies of the Operational Plan Presentation made by Manager Financial Services (Orange) be emailed to all Central West Libraries Councils and Committee members.

4 General Reports

4.1 Service Level Report October to December 2014

TRIM Reference: 2015/163

RESOLVED Ms K Woolley/Ms A Howe

That

1 The information provided in the report by the Manager Central West Libraries on Central West Libraries Service Level Report October to December 2014 be acknowledged.

2 Any outstanding matters be settled prior to the next meeting of the Central West Libraries Committee meeting in June.

4.2 December 2014 Budget Review

TRIM Reference: 2015/228

RESOLVED Ms A Howe/Mr S Harding

That

1 The increase in income of $2,880, an increase in expenditure of $10,300 and a draw down on the restricted asset held for the Tech Savvy Seniors project of $10,000, resulting in a net saving of $2,580 be adopted in the Operational plan review 30 September 2014.

2 The net reduction of expenditure totalling $4,910 be adopted in the Operational plan review 31 December 2014.

4.3 Central West Libraries Draft Operational Plan 2015/2025

TRIM Reference: 2015/235

RESOLVED Ms K Woolley/Mr S Harding

That

1 The draft 10 Year Central West Libraries Long Term Financial Plan be adopted by all Members Councils.

2 All Member Councils report their Council position prior to the next meeting of the Committee on 26 June 2015.

4.4 Review of Central West Libraries Strategic and Operational Policies

TRIM Reference: 2015/209

Discussions took place regarding the adoption process for the draft Central West Libraries Strategic and Operational Policies.

· Each Member Council is asked to place the draft Central West Libraries Strategic and Operational Policies on exhibition.

· Fees and charges are to be advertised.

· Copies of these policies, as well as details of fees and charges are to made available from the customer service desk at each Member Council.

· Links to these documents should be made on each relevant Council’s website.

RESOLVED Mr S Maunder/Mr A Franze

That the Central West Libraries Committee recommend the Central West Libraries Strategic and Operational Policies be adopted by Member Councils.

4.5 NSW Public Library Funding

TRIM Reference: 2015/233

RESOLVED Cr R Walsh/Cr J Culverson

That each Member Council review correspondence sent to them regarding the New South Wales Public Library Funding.

4.6 The Lyon Declaration

TRIM Reference: 2015/208

RESOLVED Cr J Culverson/Mr A Franze

That Central West Libraries Committee endorse Central West Libraries to be a signatory to the Lyon Declaration.

The Meeting Closed at 11.30AM.

Central West Libraries 3 March 2015

2.2 Minutes of the Central West Libraries Committee - 6 February 2015

Attachment 2 CWLC - 24 October 2014 - Minutes

ORANGE CITY COUNCIL

RECORD OF THE

Central West Libraries

HELD IN THE BLAYNEY SHIRE COMMUNITY CENTRE

ON 24 October 2014

COMMENCING AT 10:00am

1 Introduction

Attendance

Cr J Culverson (Chairperson)(Cabonne), Mr A Franze (Blayney), Mr S Harding (Cabonne), Ms K Woolley, Mr S Maunder (Orange), Ms J Richards (Central West Libraries).

1.1 Apologies and Leave of Absence

RECOMMENDATION Cr J Culverson/Mr A Franze

That the apologies be accepted from Cr J Davis OAM (Orange), Mr I Prior (Forbes), Cr R Penny (Forbes), Mr G Apthorpe (Cowra) and Ms J Murray (Orange) for the Central West Libraries meeting on 24 October 2014.

As there was not a quorum, the members present decided to discuss the agenda items and refer the following record of the meeting for recommendation at the next Central West Libraries Committee Meeting to be held on 6 February 2015.

1.2 Acknowledgement of Country

1.3 Declarations of Interest

Nil

2 Previous Minutes

RECOMMENDATION Ms K Woolley/Mr S Maunder

That the Minutes of the Meeting of the Central West Libraries held on 28 March 2014 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Central West Libraries meeting held on 28 March 2014.

3 Presentations

3.1 Election of Chairperson and Deputy Chairperson

TRIM Reference: 2014/1965

Elections of Chairperson and Deputy Chairperson did not take place as a quorum was not in attendance.

RECOMMENDATION Ms K Woolley/Mr S Harding

That the election take place at the next meeting of the Central West Libraries Committee.

3.2 Next meeting of the Central West Libraries Committee

TRIM Reference: 2014/1968

This had been discussed at the March 2014 meeting.

RECOMMENDATION Mr S Maunder/Mr A Franze

That the next meeting of the Central West Libraries Committee will be held on Friday 6 February 2015 in Orange.

3.3 Central West Libraries Strategic Plan

TRIM Reference: 2014/1953

RECOMMENDATION Mr A Franze/Mr S Harding

That the presentation by the Manager Central West Libraries on Central West Libraries Strategic Plan be noted.

4 General Reports

4.1 Central West Libraries Annual Report 2013-2014

TRIM Reference: 2014/1929

RECOMMENDATION Ms K Woolley/Mr S Harding

That the information provided in the report by the Manager Central West Libraries on the Central West Libraries Annual report July 2013-June 2014 be acknowledged.

4.2 2015 Operational Plan - September Review

TRIM Reference: 2014/1928

RECOMMENDATION Ms K Woolley/Mr A Franze

That the increase in income of $2,880, an increase in expenditure of $10,300 and a draw down on the restricted asset held for the Tech Savvy Seniors project of $10,000, resulting in a net saving of $2,580 be adopted in the Operational Plan review 30 September 2014.

4.3 Service Level Report July to September 2014

TRIM Reference: 2014/1946

RECOMMENDATION Ms K Woolley/Mr A Franze

1 The Manager Central West Libraries send correspondence to Member Councils to remind them to deposit local studies items that meet the Library’s Collection Development Policy (as per Service Level Agreement 4.3.).

2 That the information provided in the report by the Manager Central West Libraries on Central West Libraries Service Level Report July-September 2014 be acknowledged.

4.4 NSW Public Libraries Association

TRIM Reference: 2014/1944

RECOMMENDATION Mr A Franze/Mr S Harding

1 That Member Councils be encouraged to send a representative to the NSW Public Libraries Conference to be held in Mudgee 11 to 14 November 2014. The Manager Central West Libraries will send correspondence with details of the Conference.

2 That the information provided in the report by the Manager Central West Libraries on NSW Public Libraries Association be acknowledged.

4.5 75th Anniversary of the Library Act 1939

TRIM Reference: 2014/1924

RECOMMENDATION Ms K Woolley/Mr A Franze

1 That the Manager Central West Libraries send invitations to all Member Councils to attend the 75^th Anniversary of the Library Act celebrations

2 That the information provided in the report by the Manager Central West Libraries on 75^th Anniversary of the Library Act be acknowledged.

4.6 NSW Public Library Funding

TRIM Reference: 2014/1951

RECOMMENDATION Ms K Woolley/Mr A Franze

1 That each Member Council write to the Minister for the Arts, Hon. Troy Grant MP in response to his letter.

2 That CENTROC be approached to write in response to this letter.

3 That the information provided in the report by the Manager Central West Libraries on NSW Public Libraries funding be acknowledged.

4.7 The Lyon Declaration

TRIM Reference: 2014/1954

RECOMMENDATION Cr J Culverson/Mr A Franze

That the Central West Libraries Committee endorses Central West Libraries to be a signatory to The Lyon Declaration.

4.8 Review of Central West Libraries Strategic and Operational Policies

TRIM Reference: 2014/1955

RECOMMENDATION Ms K Woolley/Mr S Harding

1 That Member Councils review and confirm that there is no conflict of interest between the Central West Libraries Strategic and Operation Policies and their own Council’s policies.

2 That the Central West Libraries Committee recommend the Central West Libraries Strategic and Operational Policies for adoption by Member Councils.

The Meeting Closed at 11.45am.

ORANGE CITY COUNCIL

MINUTES OF THE

Ageing and Access Community Committee

HELD IN HACC Centre, 286 Lords Place, Orange

ON 5 February 2015

COMMENCING AT 3.00pm

1 Introduction

Attendance

Cr Neil Jones, Mrs Nanette Fogarty, Mr Tony Gosper, Ms Donna Holland, Mr Don Hume,
Mrs Kerrel Moor, Mr Russell Moor, Mrs Jennifer Smith, Ms Jenny Stephens,
Ms Lauren Watson, Mrs Elma Woolfe, Director Community Recreation and Cultural Services, Works Manager, Community Development and Support Coordinator, Community Support and Resource Officer, Central West HACC Development Officer, Central West Aboriginal HACC Development Officer

1.1 Apologies and Leave of Absence

RECOMMENDATION Mr T Gosper/Mrs J Smith

That the apologies be accepted from Cr Reg Kidd, Cr Jeff Whitton, Mrs Cecily Butcher,
Mrs Maureen Morgan, Ms Sophie Hogan and Community Services Manager for the Ageing and Access Community Committee meeting on 5 February 2015.

1.2 Acknowledgement of Country

Cr Neil Jones delivered the Acknowledgement of Country

1.3 Declarations of Interest

Nil

2 Committee Minutes

2.1 Minutes of Previous Committee Meetings

TRIM Reference: 2015/206

Recommendation Mr T Gosper/Mrs J Smith

That the recommendations made by the Ageing Community Committee at its meeting held on 6 November 2014 and the Orange Access Advisory Community Committee at its meeting held on 20 August 2014 be noted.

3 Presentations

3.1 Election of Chairperson

TRIM Reference: 2015/205

RECOMMENDATION Cr N Jones/Mr R Moor

That the Election of the Chairperson be deferred to the next meeting of the Ageing and Access Community Committee to be held on Thursday 7 May 2015.

3.2 Outdoor Dining Areas - Strategic Policy - Currently on Exhibition

TRIM Reference: 2015/300

The Committee was informed that the Outdoor Dining Areas Strategic Policy is on exhibition until 5:00 pm on Friday 6 Febraury 2015. The following points were identified by the Ageing and Access Community Committee members:

• Whilst recognising that sandwich boards may assist businesses they had a negative impact on users of the footpaths. The current moratorium has seen an increase in the number of boards on Summer Street and the increasing propensity to place them in the middle of the footpaths. The Committee requested the policy be adopted on this matter and the moratorium end.

• The location of outdoor dining should only be at the kerb edge. The placement next to the shop front inhibits visually impaired people who use the shop front as a guide. Street furniture adjacent to the shop front also pushes pedestrian traffic out onto the outer verges of the footpath and into the rain when it is raining. This will also ensure adequate space for pedestrians, people in wheelchairs, scooters and those with mobility aids such as walking sticks to safely pass on the footpath

• Need to enforce adequate room for cars if dining furniture is placed at the kerb as enunciated in the policy.

Committee members were invited to provide additional feedback on the policy to the Community Support and Resource Officer for submission to Council.

RECOMMENDATION Mrs J Smith/Mrs E Woolfe

That the points regarding the Outdoor Dining Areas Strategic Policy which were identified by the members of the Ageing and Access Community Committee be submitted to Council.

4 General Reports

4.1 Ageing and Access Community Committee Charter

TRIM Reference: 2015/193

Recommendation Mrs N Fogarty/Mrs K Moor

That the Charter for the Ageing and Access Community Committee be adopted.

4.2 Ageing and Access Committee - Development of an Action Plan

TRIM Reference: 2015/194

Recommendation Mr T Gosper/Mr D Hume

That the Ageing and Access Community Committee develop an Action Plan using the attached template, to be reviewed and updated at each meeting.

4.3 Request for Installation of Child Proof Fencing

TRIM Reference: 2015/293

Recommendation Mr R Moor/Mrs E Woolfe

1 That the Committee note the letter from the Orange and District Early Education Program (ODEEP) and consider the request for installation of child proof fencing.

2 That the Ageing and Access Community Committee support the proposal for the installation of child proof fencing at a designated Council park.

The Meeting Closed at 4:30 PM.

Services Policy Committee 3 March 2015

2.4 Action List from the Bicycling Community Committee - 2 February 2015

Attachment 1 Action list from Bicycling Community Committee - 2 February 2015

D15/4684

BICYCLING COMMUNITY WORKING PARTY

ACTION LIST FROM MEETING OF 2 FEBRUARY 2015

INTRODUCTION

Attendees	Apologies	Other
Mr S Martin (Chairperson), Cr A Brown , Mr J Stewart, Ms S Bonar, Mr G Hillier, Ms G Browne, Mrs J Arnott, Mrs A Rodgers, Mr S Nugent, Ms M Butcher, Mr R Farrell, Director Community, Recreation & Cultural Services, Recreation Planner, Sport and Recreation Coordinator	Ms G Browne, Mrs J Arnott, Mr D Webb, Road Safety Officer

ACTIONS

COMMUNICATION, EDUCATION & PROMOTION

Item	Description	Who/Action	When?
Website/ Facebook	www.facebook.com/CycleOrange The Committee discussed the valuable role that facebook is playing in raising awareness for cycling projects and agreed that consideration should be given to expanding social media to include Twitter and/or Instagram. Mel Butcher also suggested that the Cycle Clubs consider developing a new website that collects information from the respective Clubs own websites (and social media posts) and centralises information at one point.	Scott Maunder to investigate other social media platforms such as Twitter & Instagram as well as the potential for a new Orange Cycling website that centralises information from other local cycle group websites.	4 May 2015

Item

Description

Who/Action

When?

Website/ Facebook

www.facebook.com/CycleOrange

The Committee discussed the valuable role that facebook is playing in raising awareness for cycling projects and agreed that consideration should be given to expanding social media to include Twitter and/or Instagram.

Mel Butcher also suggested that the Cycle Clubs consider developing a new website that collects information from the respective Clubs own websites (and social media posts) and centralises information at one point.

Scott Maunder to investigate other social media platforms such as Twitter & Instagram as well as the potential for a new Orange Cycling website that centralises information from other local cycle group websites.

4 May 2015

EVENTS

Item	Description	Who/Action	When?
2015 Bike Week	It was agreed that the Committee shall meet on 30 March to commence planning for Bike Week 2015.	Ben Keegan to arrange a meeting for Monday, 30 March 2015 for the specific purpose of planning Bike Week activities and events.	30 March 2015
Bicycle NSW Discovery Weekend	Although it had been identified that the event would be held on the weekend of 25 & 26 April 2015, Bicycling NSW has advised that they have had to postpone plans to conduct the event until further notice. Consideration could be given to hosting the event on the last weekend of the 2015 Wine Festival on 31 October & 1 November if Bicycling NSW decides to conduct the Discovery Weekend in 2015.	Awaiting further advice from Bicycling NSW on staging of event.	Deferred to second half 2015
Major Cycling Events	The Orange BMX Club in partnership with Council have recently submitted an EOI to host a round of the 2016 BMX Australia National Series. Announcement is expected in April. Council and the Orange Cycle Club are still in discussions with Cycling NSW with regard to hosting the NSW Masters Road Championships in Orange. Cycling NSW officials are expected to visit Orange in the near future to inspect course options for the event. Organisers of the Orange Triathlon Festival, 100% Events are looking to continue this event at Lake Canobolas in 2016 and are investigating options with Triathlon NSW to include a State Championships as part of the Festival.	Update to be provided at next meeting	4 May 2015
Evocities Mountain Bike Series	Orange will host the opening round of the Evocities Mountain Bike Series with the Ginja Ninja on 15 February 2015 at Kinross Forest It is anticipated that the event will attract 300+ participants.	Outcome of event to be provided at next meeting	4 May 2015

FACILITIES

Item	Description	Who/Action	When?
BMX Track	The Committee was advised that Council and the BMX Club are waiting on the availability of the track builder (expected to be March) so that final track formation, drainage and trimming can be undertaken. The track still needs an additional 2,000m3 of fill to make up the volume of material required however this material is not expected to be delivered to site until the track builder forms the first half of the track. PYBAR has agreed to provide machinery required to construct the track free of charge.	Update to be provided at next meeting	4 May 2015
Velodrome	The Velodrome continues to be well utilised for training and competition. Concern over ongoing anti-social behaviour in the toilets.	Club to monitor behaviour and report any issues to Police.	4 May 2015
Lake Canobolas Mountain Bike Park	The track is attracting good numbers for weekly Thursday night events. Work on the track is bedding in well and will continue to improve over time with more use.	Farrell to advise when track is likely to be opened for full public access.	4 May 2015
Mt Canobolas Mountain Bike Proposal	Scott Maunder advised that Council has allocated $50,000 toward an Environmental Impact Statement for the proposed Mt Canobolas Mountain Bike Trail however a further $50,000 will be required to be sourced externally to fully fund the study.	Update to be provided at next meeting.	4 May 2015

INFRASTRUCTURE

Item	Description	Who/Action	When?
Road Repairs	The Committee raised a number of concerns regarding the quality of roads and cycleways throughout the City. Stephen Nugent also requested information be provided as to why on-road cycleways were not included as part of upgrades when road resurfacing is being undertaken (eg Kite St).	That the following recommendation be made to Council’s Infrastructure Policy Committee. That Council include nominated on road Cycleways as part of resurfacing works whenever road rehabilitation/ resurfacing is undertaken across the City. The Committee and Cycle Clubs to provide Council a list of current cycling inhibitors, including poor connections to existing cycleways and road surface concerns.	4 May 2015
Cycleway	Shah Alford advised that cycleway projects were progressing well with the following sections completed or nearing completion: - International Gardens – Warrendine St to Franklin Road - Moulder Park – installation of bridge and connections across Rifle Range Creek to link skate park area to the aphalt netball courts, oval and velodrome.	Update to be provided at next meeting	4 May 2015
Active Travel Plan	Shah Alford advised the Committee that Council was awaiting the outcome of the a funding application through the RMS Cycling Towns Program which, if successful, would provide significant funding for cycling infrastructure projects over the next 4-5 year period.	Update to be provided at next meeting	4 May 2015
Sir Jack Brabham Park	Sue Boner requested that consideration be given to installing a bubbler near the Huntley Road amenities block at Sir Jack Brabham Park as it is often used by cyclist as a start and finish point and there is currently no access to water when the toilets are closed. As Council is finalising plans to construct additional facilities at Sir Jack Brabham Park (administration, amenities and canteen), the inclusion of bubbler will be considered as part of this project.	Ben Keegan to include bubbler installation as part of works for the Sir Jack Brabham Park Sports Centre	4 May 2015
Lake Canobolas	Steve Martin asked if consideration cold be given to completing the a section of gravel walking track on eastern side of Lake Canobolas so that it links up to the dam wall . It was also suggested that a BBQ on the western side of the Lake near the grassed area south of the beach would be a useful.	Ben Keegan to discuss these matters with Council’s Director Development Services	4 May 2015

Next meeting is scheduled for Monday, 4 May 2015

Services Policy Committee 3 March 2015

2.5 Record of the NAIDOC Week Community Committee Meeting - 13 February 2015

TRIM REFERENCE: 2015/472

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The NAIDOC Week Community Committee met on 13 February 2015 and the recommendations from the Committee are provided to the Services Policy Committee for information only. Unfortunately, as there was no quorum, the recommendations will need to be endorsed by the NAIDOC Week Community Committee at its next meeting.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “9.1 Our Community – Undertake community engagement, identify changing community aspirations, undertaken planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

That, as there was not a quorum, Council note the recommendations made by the NAIDOC Week Community Committee at its meeting held on 13 February 2015.

further considerations

Attachments

1 Minutes of the Meeting of the NAIDOC Week Community Committee held on 13 February 2015

ORANGE CITY COUNCIL

MINUTES OF THE

NAIDOC Week Community Committee

HELD IN HACC Centre Conference Room, 286 Lords Place Orange

ON 13 February 2015

COMMENCING AT 10.30am

1 Introduction

Attendance

Mr Gerald Power (Chairperson), Community Development and Support Coordinator, and Youth Development Officer

1.1 Apologies and Leave of Absence

RECOMMENDATION Mr G Power/Ms K Boyde

That the apologies be accepted from Cr Neil Jones, Ronald Leonard and Annette Uata for the NAIDOC Week Community Committee meeting on 13 February 2015.

As there was not a quorum the members present decided to discuss the agenda items for approval at the next meeting of the NAIDOC Week Community Committee

1.2 Acknowledgement of Country

Gerald Power gave an Acknowledgement of Country.

1.3 Declarations of Interest

Nil

2 Previous Minutes

RECOMMENDATION Mr G Power/Ms K Boyde

That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 21 November 2014 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 21 November 2014.

3 Presentations

3.1 Further Debriefing 2014 Events

TRIM Reference: 2015/241

RECOMMENDATION Mr G Power/Ms K Boyde

That further debriefing discussion be held over until the next meeting.

3.2 Budget Discussion 2015

TRIM Reference: 2015/240

RECOMMENDATION Mr G Power/Ms K Boyde

That Budget Discussion be held over until the next meeting.

3.3 NAIDOC Week Celebrations Planning 2015

TRIM Reference: 2015/239

RECOMMENDATION Mr G Power/Ms K Boyde

That the dates for the NAIDOC Week Celebration for 2015 will commence on Sunday 25 October 2015 and conclude with the Award Night on Saturday 31 October 2015.

4 General Reports

4.1 Amended Charter - NAIDOC Week Community Committee

TRIM Reference: 2015/310

Recommendation Mr G Power/Ms K Boyde

That the Charter for the NAIDOC Week Community Committee be referred to the next meeting of the NAIDOC Week Community Committee for consideration.

The Meeting Closed at 11:30am