Agenda of Council Meeting - 17 February 2015

ORANGE CITY COUNCIL

MINUTES OF THE

Ordinary Council Meeting

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 3 February 2015

COMMENCING AT 7:03pm

1 Introduction

Attendance

Cr J Davis (Mayor), Cr C Gryllis (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr R Gander, Cr J Hamling, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Acting Director Technical Services (Boyd), Manager Administration and Governance, Manager Corporate and Community Relations, Manager Financial Services, Works Manager, Manager Development Assessments, Manager Waste Services and Technical Support, Transport Asset Engineer, Project and Research Officer

1.1 APOLOGIES

Nil

1.2 ACKNOWLEDGEMENT OF COUNTRY

1.3 DECLARATIONS OF INTEREST

SDC Item 2.2 Development Application DA 181/2014(1) – 454 The Escort Way

Cr R Kidd declared an interest in Item 2.2 as Cr Kidd resides in the area of the proposed development.

Cr J Whitton declared an interest in Item 2.2 as a company owned by Cr Whitton has commercial contracts with Telstra.

SDC Item 2.3 Development Application DA 353/2014(1) – 1635 Forest Road

Cr J Whitton declared an interest in Item 2.3 as a company owned by Cr Whitton has commercial contracts with Telstra.

SDC Item 2.4 Development Application DA 355/2014(2) – 72 Hill Street

Cr C Gryllis declared an interest in Item 2.4 as a partner in this development application is a client.

SDC Item 2.5 Development Application DA 368/2014(2) – Duntryleague – Lot 16 Woodward Street

Cr A Brown declared an interest in Item 2.5 as a family friend of a resident in Rowan Street.

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.08 PM

FPC Item 2.4 Request for Financial Assistance

Amanda Spalding

Ms Spalding spoke in favour of the request for funding for Womensport and Recreation NSW Inc.

SDC Item 2.4 Development Application DA 355/2014(2) – 72 Hill Street

David Player

Mr Player sought approval of the development application modification.

SDC Item 2.3 Development Application DA 353/2014(1) – 1635 Forest Road

Chris Hayes

Mr Hayes sought Council’s approval of the development application.

SDC Item 2.2 Development Application DA 181/2014(1) – 454 The Escort Way

Mark Hansen

Mr Hanson outlined his objection to the development application.

Lyn Hansen

Mrs Hanson outlined her objection to the development application.

Chris Hayes

Mr Hayes sought Council’s approval of the development application.

SDC Item 2.5 Development Application DA 368/2014(2) – Duntryleague – Lot 16 Woodward Street

Marcia Thorp

Ms Thorp outlined her objection to the development application.

Rob Williamson

Mr Williamson outlined his objection to the development application.

THE OPEN FORUM CONCLUDED AT 7.35PM

PRESENTATION BY BRUCE BUCHANAN – CENTRAL NSW BUSINESS ENTERPRISE CENTRE

2 Mayoral Minutes

Nil

3 Confirmation of Minutes of Previous Meeting

RESOLVED - 15/001 Cr K Duffy/Cr R Gander

That the Minutes of the Ordinary Meeting of Orange City Council held on 16 December 2014 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 16 December 2014.

RESOLVED - 15/002 Cr R Kidd/Cr S Munro

That the Minutes of the Extraordinary Meeting of Orange City Council held on 23 December 2014 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 23 December 2014.

MATTERS TO BE CONSIDERED AS LATE ITEMS FOR THE COUNCIL MEETING HELD ON 3 FEBRUARY 2015

RESOLVED - 15/003 Cr K Duffy/Cr J Hamling

That Late Item 5.5 Airport Conference be dealt with at the meeting of Orange City Council held on 3 February 2015.

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 7.37PM

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 8.55PM

4 Notices of Motion/Notices of Rescission

4.1 Container Deposit Scheme for Beverage Containers by Cr Kidd

TRIM Reference: 2014/2507

RESOLVED - 15/027 Cr R Kidd/Cr J Whitton

1 That Orange City Council write to Members Troy Grant, Andrew Gee, Paul Toole, Andrew Fraser, Premier Mike Baird, Katrina Hodgkinson and Don Page to seek their support in writing for the introduction of a State and National Container Deposit Scheme for beverage containers.

2 That Council ask fellow CENTROC councils to write in support of a Container Deposit Scheme.

5 General Reports

5.1 Statement of Investments - December 2014

TRIM Reference: 2015/8

RESOLVED - 15/028 Cr K Duffy/Cr C Gryllis

That Council:

1 Receives the Statement of Investments as at 31 December 2014.

2 Receives and adopts the certification of the Responsible Accounting Officer.

5.2 Fit for Future - Submission Options

TRIM Reference: 2015/180

RESOLVED - 15/029 Cr K Duffy/Cr J Davis

1 That Council resolves to lodge a merger business case with Cabonne Council and Blayney Shire Council subject to:

a. Confirmation of the resolved position of Cabonne Council and Blayney Shire Council to specifically agree to lodge a merger proposal to the NSW Government in June 2015; and

b. Confirmation of the resolved position of Cabonne Council and Blayney Shire Council specifically agreeing to sharing of costs to prepare a proposal to merge that has 50% of costs paid by Orange City Council, and remaining costs paid in equal share by Cabonne Council and Blayney Shire Council.

c. If Cabonne Council and Blayney Shire Council agree to the cost distribution, prepare a request to the NSW Government for funding for the use of a panel member from the appointed list established by the NSW Government, to prepare a merger business case.

2 If only one of either Cabonne Council or Blayney Shire Council provides their resolutions to submit a merger proposal to the NSW Government along with agreed contribution level, that Council resolves to submit the merger proposal with that Council with a funding split of 60% paid by Orange City Council and 40% by the partnering Council, and seek the available funding from the NSW Government to prepare the business case.

3 If neither Cabonne Council nor Blayney provides a resolution to agree to a merger proposal, that Orange City Council prepares a submission using the template for standing alone and consider as a further option selective boundary adjustments.

4 That Council not support any shared services or similar model.

5.3 Disposal of Land Lot 6 DP1065578, Acquisition of Land Lot 2 DP10655778 Northern Distributor Road

TRIM Reference: 2014/2457

RESOLVED - 15/030 Cr C Gryllis/Cr J Hamling

1 That Council purchase Lot 2 DP1065578 for nil monetary consideration (the contract for the purchase of Lot 2 to be interdependent with the sale of Lot 6 DP1065578).

2 That Council sell Lot 6 DP1065578 for nil monetary consideration (the contract for the sale of Lot 6 DP1065578 to be interdependent with the purchase of Lot 2 DP1065578).

3 That the boundary of the sewage pump station be amended to include all structures, and easements for sewerage be created about all sewer mains.

4 That the General Manager be authorised to sign all documentation associated with the legal formalisation of the easement for pump station over Lot 81 DP1202584.

5 That authority be granted to affix the Council Seal on all relevant documents.

6 That upon transfer of Lot 2 DP1065578 to Council, the land be classified as Operational Land pursuant to Chapter 6, Part 2 of the Local Government Act 1993.

5.4 Suma Park Dam Land Swap

TRIM Reference: 2015/184

RESOLVED - 15/031 Cr R Gander/Cr R Turner

1 That Council endorse the land swap, being part Lot 991 DP1196320 for part Lot 10 DP 771560.

2 That the subject land, being part Lot 991 DP1196320, be classified as operational.

3 That authority be granted to affix the Seal of Council to all documentation necessary with this matter.

5.5 Airport Conference

TRIM Reference: 2015/247

RESOLVED - 15/032 Cr J Hamling/Cr S Munro

That Council endorse the attendance of Cr Gryllis and Cr Gander at the Regional Airport Development 2015 Conference.

5.6 COUNCIL FOLDER

TRIM Reference: F977

1 Letter from Orange Region Vignerons Association thanking Council for its support of the 2014 Orange Wine Show and Orange Wine Festival and the General Manager for attending the Black Tie Dinner as the evenings Master of Ceremonies.

2 Letter from Golden West Wonderers thanking Council for maintaining the grounds and facilities at Lake Canobolas.

3 Letter from Orange and District Softball Association thanking Council for its support of the Under 15 State Championships held in November 2014 and staff for their hardwork and commitment during the event.

RESOLVED - 15/033 Cr J Davis/Cr J Hamling

That the contents of the Council Folder be noted.

6 Closed Meeting

In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.

In response to a question from the Mayor, the General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.

The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.

RESOLVED - 15/034 Cr C Gryllis/Cr R Kidd

That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:

6.1 NetWaste Waste Services Tender

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (d)i commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

6.2 Entering into a Regional Contract for the Supply and Delivery of Bitumen Emulsion to Central NSW Councils

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.3 Sale of Land - Narrambla

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.4 Extension of Contract - Senior Staff

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (a) personnel matters concerning particular individuals (other than councillors).

6.5 Renewal of Contract - Senior Staff

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (a) personnel matters concerning particular individuals (other than councillors).

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE CLOSED MEETING AT 9.06PM

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 9.24PM

7 Resolutions from Closed Meeting

The Mayor read out the following resolutions made in the Closed Meeting of Council.

6.1 NetWaste Waste Services Tender

TRIM Reference: 2014/1783

RESOLVED - 15/035 Cr R Kidd/Cr C Gryllis

1 That authority be given to the General Manager to conclude the discussions and clarifications required for a contract for Waste Services in accordance with the details outlined in the NetWaste Waste Services Tender report by the Manager Waste Services and Technical Support, to include an option for Council to change to a weekly waste collection service within the first 12 months.

2 That approval be granted for the Council seal to be affixed to relevant documents.

Division of Voting
Voted For	Cr J Davis (Mayor), Cr C Gryllis (Deputy Mayor), Cr K Duffy, Cr R Gander, Cr J Hamling, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton, Cr A Brown
Voted Against	Nil
Absent	Nil

6.2 Entering into a Regional Contract for the Supply and Delivery of Bitumen Emulsion to Central NSW Councils

TRIM Reference: 2014/2455

RESOLVED - 15/036 Cr R Kidd/Cr S Munro

That:

1 Council enter into a 2 year contract with Boral Asphalt for the supply and delivery of bitumen emulsion.

2 Authority be granted for the use of the Council Seal on any necessary documentation.

Division of Voting
Voted For	Cr J Davis (Mayor), Cr C Gryllis (Deputy Mayor), Cr K Duffy, Cr R Gander, Cr J Hamling, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton, Cr A Brown
Voted Against	Nil
Absent	Nil

6.3 Sale of Land - Narrambla

TRIM Reference: 2015/195

RESOLVED - 15/037 Cr K Duffy/Cr J Hamling

That Council:

1 Sell part lot 24 DP1035913 and part Lot 5 DP844802 for 25m² (Ex GST).

2 Dedicate the required road identified between the two lots and investigate naming it Townsend Road.

3 Allocate the proceeds of the sale of land to the Land Development Reserve.

4 Approve the use of the Council Seal on any documents.

* All staff except for the General Manager left the meeting at 9.11pm**

6.4 Extension of Contract - Senior Staff

TRIM Reference: 2015/147

RESOLVED - 15/038 Cr J Whitton/Cr G Taylor

That Council note the report and the consultation processes.

6.5 Renewal of Contract - Senior Staff

TRIM Reference: 2015/3

RESOLVED - 15/039 Cr R Turner/Cr S Munro

That

1 The General Manger’s contract be renewed for a 5 year term commencing 1 November 2015 using the standard contract as issued by the Office of Local Government.

2 The standard of car to be provided to the General Manager continue at a similar level to currently provided.

3 Council authorise the affixing of the Seal of Council on the contract.

The Meeting Closed at 9.26pm

This is Page Number 9 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 3 February 2015.

Date of Meeting	Question	Responsible Staff Member	Action
3 Feb 2015	It was requested that the following items be added to the Councillor Briefing Schedule: 1 Heavy vehicle/truck stop - Northern Distributor Rd. 2 Traffic lights - intersection of Prince/Anson Streets. 3 Traffic facilities - Sale St adjacent to the old Hospital. 4 Traffic lights in Peisley St adjacent to Gardiner Rd.	Director Corporate and Commercial Services	These items will be included on the Councillor Briefing Schedule.
Cr Kidd requested an update on the stormwater harvesting operations and licensing issues.	Director Technical Services	Information to be circulated to Councillors.
2 Dec 2014	Cr Kidd requested an update on whether land used by the Rifle Range of Sporting Shooters Association of Australia is used by the Defence Force.	Manager Administration and Governance	Advice currently being sought and will be circulated to Councillors when confirmed.
6 Nov 2014	A request was made for the City of Orange Traffic Committee to review the operation of the bus stop in Summer Street adjacent to Orange Central (given concerns that two buses cannot easily fit in this space).	Commercial and Emergency Services Manager	Staff are currently investigating options. There are issues due to the existing garden beds and loosing car park spaces.
7 Oct 2014	Cr Gryllis requested guidance in relation to determining any interest when dealing with company names only and not owners of that company.	General Manager	Further advice is being sought and will be provided to Councillors.
2 Sept 2014	Cr Hamling requested a briefing to consider options for private cars for sale being parked on Council land, particularly on the Northern Distributor Rd and the Escort Way, and Jack Brabham Park.	Director Development Services	This item will be included on the Councillor Briefing Schedule.
15 April 2014	Cr Taylor requested consideration be given to further noise abatement issues at the residential properties in Anson Street adjacent to the Northern Distributor Road.	Director Technical Services	A detailed noise abatement plan involving consideration of earth bunds and associated landscaping is being investigated. On completion, a report will be prepared for Council.

Council Meeting 17 February 2015

5.5 Quarterly Budget Review and Performance Indicators - October to December 2014

TRIM REFERENCE: 2015/280

AUTHOR: Kathy Woolley, Director Corporate and Commercial Services

EXECUTIVE Summary

This report provides the second quarter review of the 2014/18 Delivery/Operational Plan, as required under Section 403 of the Local Government Act 1993. The report illustrates the progress Council is making on the strategies and tasks identified in its strategic planning documents.

This report also provides a summary of Council’s financial performance over the quarter. The Directions (Our City, Our Community, Our Economy and Our Environment) financial summary tables within the attached performance indicators and quarterly review documents have been reviewed and updated and include projects across all four funds (General, Water, Sewer and Central Business District).

As required under the Integrated Planning and Reporting Guidelines, the attached Performance Indicators also provide the required six monthly review of progress on the key activities set out in the Delivery/Operational Plan.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.3 Our City - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions”.

Financial Implications

The December Quarterly Review process has identified variations totalling $331,658 to Council’s adopted budget. The effect of these variations improves Council’s projected year-end position to $2,182,523.

Direction	Adopted Budget At Sept Review	Proposed Variations	Revised Budget
Our City	(25,645,390)	(110,342)	(25,755,732)
Our Community	13,494,814	72,225	13,567,039
Our Economy	1,656,396	218,490	1,874,886
Our Environment	8,643,315	(512,031)	8,131,284
Total	(1,850,865)	(331,658)	(2,182,523)

Projected year-end result, by fund, cost to Council:

Fund	Adopted Budget At Sept Review	Proposed Variations	Revised Budget
General	(1,014,078)	(189,547)	(1,203,625)
Water	(294,830)	(4,483)	(299,313)
Sewer	(536,601)	(123,764)	(660,365)
CBD	(5,356)	(13,864)	(19,220)
Total	(1,850,865)	(331,658)	(2,182,523)

The following table presents Council’s projected year-end Operating Result, by Fund:

Fund	Adopted Budget At Sept Review	Proposed Variations	Revised Budget
General	141,219	(75,857)	65,362
Water	(166,889)	(4,483)	(171,372)
Sewer	353,518	36,236	389,754
CBD	14,644	46,136	60,780
Total	342,492	2,032	344,524

Further information on the individual variations proposed as part of this review, which have a material effect on this outcome have been detailed in the following schedules.

In reviewing the following schedules, proposed variation amounts in brackets represent either an increase income or a reduction in expenditure and therefore offer a favourable result.

Our City	Adopted Budget	Proposed Variation	Revised Budget

*User Charges and Fees*
Reduction in Section 603 Income	(61,800)	15,000	(46,800)
Increase in Vehicle Lease income	(61,280)	(54,732)	(116,012)
Additional income from LEP Application	0	(23,173)	(23,173)

*Interest and Investment Revenues*
Interest to fund Byrnes Family Trust	(1,957,000)	(29,000)	(1,986,000)

*Other Revenues*
Insurance Incentive Bonus omitted from original budget	0	(123,719)	(123,719)

*Operational Grants and Contributions*
Reduction – Financial Assistance Grant	(3,753,320)	256,851	(3,496,469)

*Employee Costs*
Salary Savings arising from vacant positions		(151,154)	(151,154)

*Materials and Contracts*
Interest Expense Byrnes Family Trust	1,000	29,000	30,000

*Internal Transfers*
Reassignment of Lease charges to Materials and Contracts	(39,861)	(15,000)	(54,861)

*Other Expenses*
Increase in General Donations to fund the Ronald McDonald House donation.	80,000	91,070	171,070

*Capital Items*
Reduction in Capital Income for Fleet and Plant Replacement resale due to vehicles not required for purchase.	(711,000)	86,000	(625,000)
Upgrade Security System – Civic Centre	0	7,000	7,000
Upgrade Microphones in Council Chamber	3,000	35,000	38,000
Overall reduction in Capital Expenditure for Fleet and Plant Replacement due to vehicles not required this financial year.	1,869,370	(129,920)	1,739,450
Design for duplication of East Fork Bridge	0	130,000	130,000

*Restricted Asset*
Funding for Security system	0	(7,000)	(7,000)
Funding for Microphones in Council Chamber	0	(35,000)	(35,000)
Funding for East Fork bridge	0	(130,000)	(130,000)
Funding for vehicle	0	(44,000)	(44,000)

Our Community	Adopted Budget	Proposed Variation	Revised Budget

*User Charges and Fees*
Increase in income for companion animals	(54,600)	(85,000)	(139.600)
Increase to vehicle lease income	(38,870)	(39,456)	(78,326)

*Other Revenues*
Vehicle private use contributions now incorporated in lease income	(20,980)	20,980	0

*Grants and Contributions – Operating Purposes*
Central Tablelands Landcare Biodiversity Fund	0	(13,473)	(13,473)
Supported Aboriginal Playgroup	0	(80,814)	(80,814)

*Grants and Contributions – Capital Purposes*
Glenroi and International Gardens (RMS)	(19,250)	(78,000)	(97,250)

*Employee Costs*
Horticultural Assistant Position funded from materials and contracts.	166,840	47,164	214,004
Supported Aboriginal Playgroup	0	73,280	73,280
Community Care Coordinator funded from R/A	0	35,000	35,000
Migrant services funded from Restricted Asset	0	21,000	21,000

*Borrowing Costs*
Interest for Anzac Park Recreation Centre	68,750	(17,380)	51,370

*Materials and Contracts*
Central Tablelands Landcare Biodiversity Fund	0	13,473	13,473
Reduction to fund Horticultural Assistant Position	83,610	(47,164)	36,446
“Log Book Run” funded from Restricted Asset	10,000	7,683	17,683
Donation for driveway at Emus Rugby Club	50,000	5,000	55,000
Gordon Darling exhibition costs	0	6,136	6,136
Supported Aboriginal Playgroup	0	3,400	3,400
Crime Prevention Plan funded from Restricted Asset	0	20,000	20,000
Community Care Coordinator funded from Restricted Asset	1,710	11,127	12,837
Migrant services funded from Restricted Asset	0	9,600	9,600

*Internal Transfers*
Contribution to Robertson Park Stormwater Channel Renewals	0	60,000	60,000

*Capital Items*
Purchase of food services vehicle funded from Restricted Asset	0	30,000	30,000
Art Gallery Fire Panel funded from Restricted Asset	0	44,200	44,200
Moulder Park Cricket Nets funded from Restricted Asset	0	9,250	9,250
Purchase of Bus – Food Services funded from R/A	0	53,530	53,530
Cootes Access Centre Funded from Restricted Asset	0	117,000	117,000
Orange Cultural Centre – Emergency works funded from Restricted Asset	0	59,400	59,400
Cenotaph – Statues	0	160,000	160,000
Moulder Park Bridge and Abutments funded from RMS grant and Restricted Asset	0	85,000	85,000

*Loan Repayments*
Anzac Park Recreation Centre Loan	172,820	37,710	210,530

*Restricted Asset*
Community Care Coordinator	0	(43,775)	(43,775)
Migrant services	0	(35,422)	(35,422)
Crime Prevention Plan	0	(20,000)	(20,000)
Food services vehicle	0	(30,000)	(30,000)
Art Gallery Fire Panel	0	(44,200)	(44,200)
Moulder Park Cricket Nets	0	(9,250)	(9,250)
Purchase of Bus – Food Services	0	(53,530)	(53,530)
Cootes Access Centre	0	(117,000)	(117,000)
Orange Cultural Centre – Emergency works	0	(59,400)	(59,400)
Moulder Park Bridge and Abutments	0	(7,000)	(7,000)
Log Book Run	0	(14,983)	(14,983)
Channel Works	0	(60,000)	(60,000)

Our Economy	Adopted Budget	Proposed Variation	Revised Budget

*Materials and Contracts*
Bloomfield Internal Road Stage 2 (50% Funded from Ex-Services Club)	0	140,000	140,000
Bloomfield Internal Road Stage 3 (50% Funded from Ex-Services Club)	0	80,000	80,000
Land settlement for NDR (Funded from Sec 94)	0	95,000	95,000
Reduction in Souvenir purchases for Visitors Centre	143,220	(38,000)	105,220

*Income from Sale of Assets*
Sale of land at Astill Drive	0	(235,500)	(235,000)

*Capital Replacement*
Purchase of Onsite vans at Caravan Park	0	38,000	38,000
Demolition of 1 Summer Street	0	65,000	65,000
Purchase of Land at Airport Precinct (deposit)	0	270,000	270,000

*Restricted Asset*
Land settlement for NDR (Funded from Sec 94)	0	(95,000)	(95,000)
Sale of land at Astill Drive transferred to Restricted Asset	0	235,500	235,500
Funding of demolition at 1 Summer St	0	(65,000)	(65,000)
Funding of Airport Precinct Land purchase	0	(270,000)	(270,000)

Our Environment	Adopted Budget	Proposed Variation	Revised Budget

*User Charges and Fees*
Increase to vehicle lease income	(85,620)	(39,880)	(125,500)
Reclassification of rental income	(19,570)	19,570	0
Adjustment Bond Fee income	(49,180)	(20,000)	(69,180)

*Other Revenues*
Reclassification of rental income	0	(19,570)	(19,570)
Vehicle private use contributions now incorporated in lease income	(26,100)	26,100	0
Orange Central Car Park - patrols	0	(12,500)	(12,500)

*Grants and Contributions – Operating Purposes*
Moulder Park Shared Path 100% funded (RMS)	0	(100,000)	(100,000)
Central Tablelands Local Land Services – ERRRC Vegetation Enhancement Project	0	(14,800)	(14,800)
Ex-Services 50% Contribution – Bloomfield Internal Roads Stage 2	0	(70,000)	(70,000)
Ex-Services 50% Contribution – Bloomfield Internal Roads Stage 3	0	(40,000)	(40,000)

*Grants and Contributions – Capital Purposes*
Suma Park Dam Upgrade	(2,025,000)	(1,374,727)	(3,399,727)
S93F Planning agreements	(350,000)	(1,320,000)	(1,670,000)

*Employee Costs*
Salary savings from vacant positions	3,345,173	(84,429)	3,260,744

*Borrowing Costs*
Interest reduction for Distributor Road	171,880	(43,450)	128,430

*Materials and Contracts*
Central Tablelands Local Land Services – ERRRC Vegetation Enhancement Project	0	14,800	14,800
Settlement in lieu of works re: NDR funded from Restricted Asset	0	45,000	45,000
Operating lease costs reclassified from Materials and Contracts	15,000	(15,000)	0
Reduction in Orange WWTP Polymer to fund increase in water charges	964,380	(80,000)	884,380
Sewer Modelling – funded from S64	0	30,000	30,000
ORRRC Groundwater investigation – funded from Restricted Asset	0	55,000	55,000
Vegetation Conservation Management	0	14,800	14,800
Increase in Legal fees – Stormwater Harvesting and Other Water Projects	15,450	53,200	68,650
Reduction in water mains maintenance to fund increase in legal fees	99,120	(50,000)	49,120

*Internal Transfers*
Robertson Park Stormwater Channel Contribution	0	(60,000)	(60,000)
Operating lease costs reclassified from Materials and Contracts	0	15,000	15,000

*Water Availability - Internal*
Increase in sewer treatment water charges – funded by reduction in Polymer	152,470	80,000	232,470

*Capital Items*
Moulder Park Shared Path 100% funded (RMS)	0	100,000	100,000
Reduction for Dechlorination	1,238,000	(130,000)	1,108,000
Filter Media upgrade Re drinking Water	151,250	20,000	171,250
Reduction in Cathodic protection to fund Filter Media Upgrade	50,000	(5,000)	45,000
Lighting for NDR/ Mitchel Hwy intersection funded from Restricted Asset	0	233,000	233,000
Leeds Parade / NDR Bunnings entrance	957,777	(137,777)	820,000
Jobs rescheduled to 15/16 – Forest Road / Private Hospital Intersection	1,591,256	(1,524,000)	67,256
Huntley Rd / Bloomfield Intersection	450,000	57,000	507,000
Forest Road Allity Intersection	0	83,000	83,000
Farrell / Telopea Intersection	0	83,000	83,000
Link Road William Maker Drive – Funded from Restricted Asset	0	395,951	395,951
Cadia Road Upgrade	0	500,000	500,000
Cycleway Hill Street (RMS)	200,000	(160,000)	40,000
Cycleway Glenroi to Garema Rd (RMS)	0	42,000	42,000
Cycleway Stirling to Ploughmans (RMS)	0	80,000	80,000
Cycleway International Gardens to Franklin (RMS)	0	38,000	38,000
Moulder Park Shared Path (RMS)	0	100,000	100,000
Robertson park Stormwater Channel	0	60,000	60,000
Detention Basin (LIRS)	0	660,000	660,000
Upstream of Shiralee (LIRS)	0	2,680,000	2,680,000
Dam Warning System to fund Filter Media upgrade	10,000	(10,000)	0
Leeds Parade – Water Main Augmentation funded from Restricted Asset	500,000	(500,000)	0
Southern Suburb Augmentation (LIRS)	1,600,000	(580,000)	(1,020,000)
Robinson court – Non Potable Water	60,000	(5,000)	55,000
South Orange Area (LIRS)	0	2,000,000	2,000,000
Southern Suburb Augmentation –Sewer (LIRS)	2,950,000	(1,410,000)	1,540,000
Ploughmans Valley Augmentation	420,000	230,000	650,000
Orchard Hills Estate Stage 3 Funded from Restricted Asset	0	16,784	16,784

*Loan Repayments*
Distributor Road Loan Adjustment	432,060	94,280	526,340

*Restricted Asset*
Settlement in lieu of works re: NDR funded from Restricted Asset	0	(45,000)	(45,000)
Sewer Modelling – funded from S64	0	(30,000)	(30,000)
Lighting for NDR/ Mitchel Hwy intersection funded from Restricted Asset	0	(233,000)	(233,000)
Jobs rescheduled to 2015/16 – Forest Road / Private Hospital Intersection	(1,200,000)	1,200,000	0
Link Road William Maker Drive – Funded from R/A	0	(395,951)	(395,951)
Leeds Parade / NDR Bunnings entrance	(766,088)	766,088	0
ORRRC Groundwater investigation	0	(55,000)	(55,000)
Leeds Parade – Water Main Augmentation	(500,000)	500,000	0
Southern Suburb Augmentation (LIRS)	(1,600,000)	1,600,000	0
Suma Park Dam Upgrade	(11,818,000)	1,374,727	(10,443,273)
Southern Suburb Augmentation – Sewer (LIRS)	(2,950,000)	2,950,000	0
Ploughmans Valley Augmentation	(420,000)	(230,000)	(650,000)
Orchard Hills Estate Stage 3 Funded from Restricted Asset	0	(16,784)	(16,784)

Policy and Governance Implications

This report is prepared in accordance with the Integrated Planning and Reporting Guidelines issued by the Office of Local Government.

Recommendation

1 That the information provided in the report by the Director Corporate and Commercial Services on Quarterly Budget Review and Performance Indicators – October to December 2014, be acknowledged.

2 That variations proposed as part of the December Quarterly Budget Review amount to $331,658 be adopted.

3 That Council accept the information provided in the report as satisfying the six monthly progress report on the Delivery/Operational Plan as required by the Office of Local Government.

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

Service Delivery

The Performance Indicators highlight progress in achieving the strategies and actions set by Council’s Delivery/Operational Plan. The “traffic light” indicators show the status of progress. A green light indicates the task is on track, an amber light suggests some delay and a red light is provided to those tasks that are unable to be achieved. All tasks have a comment that indicates progress.

SUPPORTING INFORMATION

Highlights of the last six months

Key achievements of Council over the first six months of the Delivery/Operational Plan 2014/18 include:

· Pre-Commissioning of the Macquarie River to Orange Pipeline

· Finalisation of the Bio-banking Agreement associated with the Macquarie Pipeline Project

· Significant work on the Fit For Future program of the State Government to demonstrate Orange City Council’s sustainability

· Successful Local Infrastructure Renewal Scheme program application for the provision of Water, Sewer and Drainage infrastructure for the Southern Suburb. Value of works $7M

· Successful $3.4M grant application for the Suma Park Dam Upgrade

· Upgrade of Airport terminal completed

· Successful in obtaining $275,000 grant for the construction of a new pavilion at the Orange Showground

· Completion of the boundary fence upgrade at Wade Park

· Tender awarded for the construction of the Orange Regional Museum, and the demolition of the Orange Visitor Information Centre commenced

· New Equal Employment Opportunity Management Plan developed

· Comprehensive review of Council’s Community Committee network

· Tender awarded for the design and construction of water and sewer infrastructure for the Shiralee Urban Release Area

Quarterly Budget Review

Schedules for major variations proposed for each of the four Directions are shown in the financial implications section of this report.

Additional details of Council’s “Other Expenses” identified in the attached financial schedules at the end of this report are provided in the following table:

Report by Responsible Accounting Officer

The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulation 2005.

As the Responsible Accounting Officer, it is my opinion that the Quarterly Budget Review Statement for Orange City Council for the quarter ended 31 December 2014 indicates that Council’s projected financial position at 30 June 2015 will be satisfactory having regard to the project estimates of income and expenditure, and variations contained therein.

Major Capital Projects

The following tables provide an update on the progress on the major capital projects identified in Council’s adopted budget. The percentage completed column compares the expenditure up to the end of December 2014, to Council’s Adopted Budget. The percentage completed calculation does not include any adjustments proposed as part of the December Review. These adjustments are presented in the Dec Review Adjust column.

Attachments

1 Financial Summaries December 2014 Budget Review, D15/3011 ⇩

2 Performance Indicators - Quarter 2 - 2014 2018 Delivery Operational Plan , D15/3128 ⇩

Council Meeting 17 February 2015

5.5 Quarterly Budget Review and Performance Indicators - October to December 2014

Attachment 2 Performance Indicators - Quarter 2 - 2014 2018 Delivery Operational Plan

Quarterly Performance Indicators

2014/2018 Delivery/Operational Plan

Quarter 2 – October to December 2014

D15/3128

OUR CITY

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent
Strategy 1.1 – Provide easily obtainable information on the legal responsibilities of Councillors, Council staff and the community
Ref	Task	Performance Indicator	Status	Progress Report
1.1.1	Develop Delegations and Sub-Delegations Register	Review Delegations and Sub-Delegations Register for legislative compliance quarterly		The amended delegations to the General Manager were adopted by Council in November 2014. Work commenced on sub-delegating functions to staff.
1.1.2	Provide information to Councillors on training and development opportunities	Information provided to Councillors on training opportunities		Information is provided to Councillors on training opportunities. Several Councillors attended the Local Government NSW Conference during the quarter.
1.1.3	Ensure Council maintains an internet and social media presence	Comprehensive review of Council’s website by June 2015		Information on Council's website and social media is reviewed and updated regularly, with current news and events listed on a daily basis. In the quarter "likes" across Council’s 32 pages has risen from 10,298 to 13,126.
		New features added to Council’s website and social media pages
		Quarterly review of information provided on Council’s website
1.1.4	Complete implementation of the Enterprise Risk Management Program (by April 2015)	Action Plans being completed as per schedule of ERM Risk Assessments		Program implementation progressing, with the plan being reviewed during the quarter and three new risk assessments commenced. The Monitoring Framework has been determined through the internal Enterprise Risk Management Committee, and the ERM Officer working with staff on reviewing and updating action plans, ratings, and undertaking new assessments.
		At least three new risk assessments conducted during the quarter
		Monitoring framework established by December 2014

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent
Strategy 1.2 - Information and advice provided for the decision-making process will succinct, reasoned, accurate, timely and balanced
Ref	Task	Performance Indicator	Status	Progress Report
1.2.1	Manage Council’s electronic document management system	Incoming correspondence processed daily		Records have been retained/destroyed in accordance with relevant provisions of GA39 (legislative outline of record keeping requirements). Incoming correspondence continues to be processed daily. For the period to January to December 2014, the Records Section processed 17,727 incoming letters.
1.2.1	Manage Council’s electronic document management system	Records retained/destroyed in accordance with GA39
1.2.2	Provide financial reporting with reference to the Long Term Financial Plan and Delivery/Operational Plan requirements	Annual financial statements finalised by November		Annual financial statements finalised during the quarter. September quarter reports presented to Council in November. December Quarter reports to be presented to February meeting.
1.2.2		Quarterly reports presented to Council within two months of the end of each quarter
1.2.3	Establish and manage Council's Community Committee Network	Conduct general training for Committee Clerks in November annually		Council considered its Committee structure in September and requested a comprehensive review be undertaken. This review was completed in the quarter, and Council determined the Community Committee framework in December 2014. This included setting the annual meeting schedule for all Committees, which has now been advised to all members. All Committee Charters have been reviewed and will be presented to the first meeting of each Committee.
		Establish annual Committee Meeting schedule in November annually
		Report on establishment of Committees in September annually
		Review of Committees terms of reference/charters undertaken in October annually

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent
Strategy 1. 3 - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions.
Ref	Task	Performance Indicator	Status	Progress Report
1.3.1	Provide a framework for development in the city through the Orange Local Environmental Plan (OLEP) 2011, plans of management and the Development Control Plan	Develop and have adopted Development Control Plan (DCP) 2012 by June 2015		Orange Local Environmental Plan gazetted and Amendments 1 – 3 have been adopted. Amendment 1 has commenced and covers the South Orange “Shiralee” amendments. The South Orange Masterplan was completed and adopted by Council on 2 September 2014.
1.3.1		South Orange land use masterplanning completed by June 2015
1.3.2	Review and report on the five key areas of our environment (water, air, biodiversity, soil, salinity) through preparation of the State of Environment Report (SOE)	Publish the annual SOE by November		The State of the Environment Report was completed during the quarter.
1.3.3	Support Local Emergency Management Committee (LEMC)	Organise and attend quarterly meetings of the (LEMC)		A meeting of the LEMC was held during the quarter, with key items endorsed including Local Emergency Operations Centre Standard Operating Procedures and the Emergency Risk Management Report
1.3.4	Support the Rural Fire Service	Attend pre and post season Bush Fire Management Committee Meetings		Meetings of the Bush Fire Management Committee and the Bush Fire Liaison Committee were attended during the quarter
1.3.4	Support the Rural Fire Service	Attend quarterly Bush Fire Liaison Meetings

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent
Strategy 1. 3 - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions.
Ref	Task	Performance Indicator	Status	Progress Report
1.3.5	Develop and implement the suite of Integrated Planning and Reporting documents	Comprehensive review of the Community Strategic Plan by March 2016		Work has commenced on the new versions of the Delivery/Operation Plan and the Resourcing documents (Workforce Management Plan, Assets Management Strategy and Plans and Long Term Financial Plan). Initial planning of the two year consultation approach to create the revised version of the Community Strategic Plan (when new Council elected) has commenced. Annual report 2013/14 completed and lodged in November 2014.
		Minor review of the Community Strategic Plan by February annually
		Preparation of the Annual Report by October annually
		Review of the Asset Management Policy and Plans by February annually
		Review of the Community Engagement Strategy by June 2015
		Review of the Long Term Financial Plan by February annually
		Review of the Workforce Management Plan by February annually

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent
Strategy 1.4 – Ensure a framework that Council’s policies, procedures and programs relate to the vision and directions of the Community Strategic Plan, including a disability action plan.
Ref	Task	Performance Indicator	Status	Progress Report
1.4.1	Strategic and Operational Policy Review Schedule developed and adopted.	Policies reviewed in accordance with the Review Schedule, including the Code of Conduct by March annually, the Code of Meeting Practice by April annually, the Councillor Payment of Expenses and Provision of Facilities in September annually		Work continued during the quarter on reviewing Strategic and Operational policies. The schedule for the review of policies is delayed in some areas, however, key Strategic Policies have been reviewed and updated in accordance with the adopted schedule.
1.4.2	Ensure Councillors are aware of key Policy requirements	Training for Councillors in the Code of Conduct and Code of Meeting Practice annually in December (except in election years, then October		Training for Councillors in Code of Conduct and Code of Meeting Practice was organised during the quarter, and will be conducted in the next quarter.

Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange
Strategy 2.1 - Provide a flexible and adaptable community engagement process for gathering and disseminating information, ideas and responses. Engage with the community through a variety of formats including traditional media, emerging technologies, Committees and forums.
Ref	Task	Performance Indicator	Status	Progress Report
2.1.1	Promote Council's activities through media releases, media briefings and host community information sessions when appropriate	Issue media releases at a minimum of one weekly		Media releases and briefings issued at least one per week. This information also provides the basis of postings on the website and social media. Council has undertaken a launch of an E news service.
2.1.1		Provide at least one media briefing per week

Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange
Strategy 2.2 - Provide Council Customer Service that is easy to access and use, interactive and responsive
Ref	Task	Performance Indicator	Status	Progress Report
2.2.1	Provide a one-stop customer response service	Provide an after-hours response service		Council continues to provide an after-hours phone service. Customers can log requests through the Council's website and all requests have been assigned to relevant staff through Council's Customer Request System.
2.2.1	Provide a one-stop customer response service	Respond to issues reported through Council's internet site within 14 days
2.2.2	Annually review the Customer Service Obligation Policy and ensure all staff comply with the requirements of the policy	Customer Service Obligation Policy reviewed annually in April and distributed to staff		The Customer Service Obligation Policy will be reviewed in the next quarter.

Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange
Strategy 2.3 - Facilitate community input into local and regional strategic lobbying and advocacy initiatives for the needs and aspirations of the people of the City of Orange to external stakeholders.
Ref	Task	Performance Indicator	Status	Progress Report
2.3.1	Establish Committees with community members to assist Council in developing and managing projects	Meeting schedule developed for all planned meetings		With Council's determination of the Committee Structure in December 2014, a recruitment process has commenced. The Schedule of meetings has been set and communicated to all members.
		Number of scheduled meetings held
		Recruit Committee members as required
2.3.2	Maintain membership of key lobby groups to advance regional priorities	Build on relationships with key lobby groups including but not limited to CENTROC, NetWaste, Regional Development Australia, Central NSW Tourism, Regional Cities, Central West Libraries, Bathurst, Orange, Dubbo Alliance, and Association of Mining Related Councils		Council maintained relationships with key lobby groups in the region.

Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders, recognising the special needs of older residents and people from culturally diverse/non-English speaking backgrounds
Strategy 3.1 - Provide opportunities for potential candidates who wish to stand for Local Government elections to become familiar with Council processes, activities and services
Ref		Task		Performance Indicator		Status	Progress Report
3.1.1		Conduct candidate information sessions in conjunction with the NSW Electoral Commission and Electoral Funding Authority		Information sessions conducted			This action will commence in 2016.
Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders, recognising the special needs of older residents and people from culturally diverse/non-English speaking backgrounds
Strategy 3.2 - Provide a framework for staff to exercise the opportunity to build on and develop their leadership potential, as well as recognising the value of older workers
Ref	Task		Performance Indicator		Status			Progress Report
3.2.1	Implement the Workforce Management Plan		Develop and implement a Safety Plan by December 2014					A new EEO Management Plan was approved during the quarter. The majority of employees have been trained in the new online performance review system. Succession Planning Guiding Principle approved.
			Develop and implement review of Employee Performance Review process by June 2015
			Implement changes from the Recruitment Review process by December 2014
			Implement e-learning solution by October 2014
			Review Equal Employment Opportunity Management Plan by December 2014
			Succession planning review complete by June 2015
Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders, recognising the special needs of older residents and people from culturally diverse/non-English speaking backgrounds
Strategy 3.3 - Recognise that members of the community will take different leadership pathways, the Council will support this growth and development through appropriate activities, initiatives and assistance
Ref	Task		Performance Indicator		Status			Progress Report
3.3.1	Apply Council's adopted Donations and Grants Policy to support community excellence		Report requests for support to Council quarterly					Quarterly reports presented to Council in accordance with Policy.

Objective 4 - Build on the capacity of the City as a leader by participating in local, regional, national and global organisations, networks and initiatives
Strategy 4.1 - Continue to deliver a leadership role as a major entity in the region and actively contribute to the future direction of local, regional and national initiatives to support and facilitate improved outcomes for the community
Ref	Task	Performance Indicator	Status	Progress Report
4.1.1	Engage with State and Federal Governments on funding and policy matters	Demonstrated advocacy on emerging strategic matters important to the City and region		Applications for water and airport projects submitted under restart NSW Water Security for regions and the National Stronger Regions Infrastructure Fund. Secured Local Infrastructure Renewal Scheme secured for Suma Park Dam upgrade project.
4.1.1		Demonstrated advocacy on key community issues

Objective 4 - Build on the capacity of the City as a leader by participating in local, regional, national and global organisations, networks and initiatives
Strategy 4.2 - Actively contribute to the future direction of international strategic initiatives to build capacity and cross-cultural understanding
Ref	Task	Performance Indicator	Status	Progress Report
4.2.1	Maintain strong cultural linkages	Maintain Sister Cities relationships with Timaru, New Zealand; Ushiku, Japan; Orange, California; Mt Hagen, Papua New Guinea		Cultural linkages with our Sister Cities continued to be supported over the quarter. The celebration of 30 year relationship with Mt Hagen in 2015 is on hold until there is more certainty around the elected Council in Mt Hagen.

OUR COMMUNITY

Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle
Strategy 5.1 - Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities
Ref	Task	Performance Indicator	Status	Progress Report
5.1.1	In conjunction with the community, develop strategies for public open space	Bicycle Plan reviewed by July 2015		Draft Orange Botanic Gardens Precinct Master Plan developed. Development of the Orange Outdoors (open space strategy) continued, community consultation workshop facilitated by consultant undertaken, mapping and data base work continues to assist in formulation of strategy. Strategy will be presented to Council in the next quarter.
		Botanic Gardens Master Plan reviewed by July 2015
		Cook Park Master Plan reviewed by July 2016
		Playground Strategy reviewed by July 2016
5.1.2	Review and implement the Pedestrian Access Mobility Plan	Actions implemented in accordance with the Plan		Action scheduled for July 2015.
5.1.2	Review and implement the Pedestrian Access Mobility Plan	Pedestrian Access Mobility Plan reviewed by July 2015		Action scheduled for July 2015.
5.1.3	Increase and improve public open space accessibility and facilities for a broad range of members of the community.	Design and construct the Moulder Park Youth Precinct by June 2015		Moulder Park Youth Precinct Concept design completed
		Installation of seating and shelters to Wetlands by June 2015
		Sir Jack Brabham Park shared path network sealing of gravel sections for improved accessibility by June 2015
		Undertake Ploughmans Wetland State 2 pathway (boardwalk) by June 2015

Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle
Strategy 5.1 - Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities
Ref	Task	Performance Indicator	Status	Progress Report
5.1.4	Showground utilisation and servicing plans developed	Develop detailed costed Capital Works program		Development application for the new pavilion approved by Council during the quarter. Council was successful in its grant application for $275,000 to assist in the cost of construction.
5.1.4	Showground utilisation and servicing plans developed	Identify potential users of facilities and promote availability

Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle
Strategy 5. 2 - Maintain and renew recreational spaces and infrastructure assets as specified within the Asset Management Plan at agreed levels of service to optimise community use
Ref	Task	Performance Indicator	Status	Progress Report
5.2.1	Implement maintenance activities for parks infrastructure (seats, signs, fences, pathways playgrounds) to ensure items are maintained appropriately	Engage Playground Consultant to undertake playground safety inspections on a three year interval		Playgrounds across the City are inspected monthly with each inspection recorded
		Re-oil the Orange Adventure Playground by June bi-annually
		Repaint/oil seats in Cook Park and the Orange Botanic Gardens by June annually
		Sir Jack Brabham Park irrigation extension and drainage completed by June 2015
		Undertake recorded playground inspections on a monthly basis
5.2.2	Implement renewal and expansion of recreational assets	Botanic Gardens – Development of Rosacea Garden by December 2014		Development of the Rosaceae Garden within the Botanic Gardens continues to be implemented Contact with suitable fountain restoration consultants has been undertaken and quotations requested for the restoration of the James Dalton Fountain in Cook Park. Construction of the Cutcliffe Park cricket nets completed for summer season usage. Upgrading of the Wade Park playing field boundary fence commenced following consultation with user groups.
		Botanic Gardens – Redevelopment of stormwater filtration ponds by June 2015
		Cook Park – Restoration of James Dalton Fountain by June 2015
		Cutcliffe Park renewal of cricket nets by June 2015
		Installation of shade cloth at Spring Hill Park playground by June 2015
		Wade Park flood lighting by June 2016
		Wade Park picket fence by October 2014

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community
Strategy 6.1 - Identify changing community aspirations and undertake community engagement and planning for the development and support of sporting and recreational services
Ref	Task	Performance Indicator	Status	Progress Report
6.1.1	Support the implementation of the Council on the Ageing Plan for Orange	Council on the Ageing Plan reviewed at quarterly meetings of the Ageing Community Committee and actions completed		November meeting of the Ageing Community Committee did not have a quorum but did discuss the application for approval of Orange as an Age Friendly Community. This will be progressed at the Committee's next meeting.

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community
Strategy 6. 2 - Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities.
Ref	Task	Performance Indicator	Status	Progress Report
6.2.1	Work with existing and emergent groups for the development of Sir Jack Brabham Park	Design, planning and construction of Sir Jack Brabham Sports Centre complete by June 2015		Conceptual designs for the Sir Jack Brabham Park Sports Centre are being developed into detailed design and construction drawings for tendering purposes. Development consent approved by Council in December 2014
6.2.2	Rectangular playing field development finalised	Planning of rectangular playing field by June 2015		Council continues to investigate options for the location, scope and costing for the construction of the rectangular sporting fields. Council is also discussing the project with potential project partners. It is expected that an options paper will be considered by Council prior to 30 June 2015.

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community
Strategy 6.3 - Ensure the sporting and recreational facilities, programs, activities and health programs provided by Council are effectively and efficiently managed, affordable and support healthy lifestyle choices.
Ref	Task	Performance Indicator	Status	Progress Report
6.3.1	Support and work with sporting organisations to secure events for the Orange region	Support at least three major events annually		Council supported the conduct of the following sporting events during the quarter: - 2014 Orange Rodeo - 2014 Orange Campdraft - 2014 Championship Dog Show - NSW U/15 Softball Championships - 2014 Dragon Boat Challenge
6.3.2	Operate the Orange Aquatic Centre	Centre complies with Royal Life Saving Society and NSW Health guidelines		Regular water testing has been completed to ensure compliance with relevant guidelines. There have been 48,684 patrons use the Centre and 587 children enrolled in learn to swim during the quarter.

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community
Strategy 6. 4 - Encourage partnerships with community groups, government agencies and the business sector for the achievement of improved healthy lifestyle choices for the community
Ref	Task	Performance Indicator	Status	Progress Report
6.4.1	Provide healthy and active living recreational activities for older people, people with a disability and younger people	Provide recreational activities including after school and school holiday activities for identified young people		Teen Time provided after school and vacation care programs for up to 9 high school aged students with disability. Social Support delivered 2,166 hours of service to 90 clients including older people and people with disability, during the reporting period. Activities included bus trips, community restaurant, men's group and craft sessions. Planning was undertaken for the Summer Merge Holiday Activity program.
6.4.2	Engage the community in the Parks Alive program and environmental activities	Engage four schools per annum in the Parks Alive program		Throughout the last quarter Council conducted four environmental Bill's Bush Tours, three community tree planting events, engaged three local schools with four one day events and combined with the Local Land Services to run one plant identification day in Black Sallee Reserve.
		Four community events held per annum (eg promotion at Australian National Field Days in October annually)
		Four educational activities per annum (eg wetlands walks)
		Four tree playing days per annum
6.4.3	Work with community organisations and agencies to develop and operate programs which have a positive impact on community health	Provide support and encouragement for community activities that raise awareness and promote healthy lifestyles, eg Relay for Life, Eight Day Games etc		Council provided support to the following activities during the quarter: - Dream Cricket event at Wade Park on – Cricket program that provides activities for children with a disability. - “She Rides” Cycling Program – The aim of the program is to improve women’s skills, confidence, fitness and knowledge to enable them to ride socially, commute to work, and ride regularly. - The Happiness Cycle – Program designed to increase the physical activity levels of teenagers (15-17 years old) through the provision of bicycles and bike skills training.

Objective 7 - Encourage resident and Government involvement to ensure a supportive and safe City
Strategy 7.1 - Feel safe in our homes and wider community by undertaking community engagement to keep plans and policies current for crime prevention, emergency service response, community safety and amenity, and promoting healthy and accessible links for older people and youth.
Ref	Task	Performance Indicator	Status	Progress Report
7.1.1	Engage the community in addressing crime	Participate in Crime Prevention Partnership (CCP)		Research conducted providing data on crime in Orange. Survey conducted providing information about community perceptions of crime and comparisons made against data collected in previous years. Operation Never Again promoted in local media particularly during the Christmas and holiday period. Council participates in the Orange Liquor Accord, provides representation at the monthly Crime Prevention Partnership meetings and conducts the bi monthly Community Safety and Crime Prevention Committee meetings. A representative of the Canobolas Local Area Command and the Orange Liquor Accord provide reports to the Community Safety and Crime Prevention Committee meetings.
		Participate in the implementation of the CCP Action Plan
		Participate in the Orange Liquor Accord
		Promote the Operation Never Again program
7.1.2	Evaluate the implementation of the Children (Protection and Parental Responsibility) Act 1997 using collected data and community perception surveys (operational area only approved until 2014-15)	Compile and submit six monthly reports on the implementation of the Act		Community survey conducted included questions on community perception of safety in the City and the Children (Protection and Parental Responsibility) Act 1997. Feedback from local stakeholders supported an application to the NSW Attorney General to reinstate the Operational Area of the Children (Protection and Parental Responsibility) Act 1997, after is expiry on 30 June 2015. Council approved the submission of an application, which has been completed and submitted.

Objective 7 - Encourage resident and Government involvement to ensure a supportive and safe City
Strategy 7.2 - Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people
Ref	Task	Performance Indicator	Status	Progress Report
7.2.1	Conduct the Orange and Cabonne Road Safety Program	Implementation of the Road Safety Officer Action Plan		Activities completed in the quarter included: attendance at City of Orange Traffic Committee and Cabonne Shire Traffic Committee meetings. Developed and implemented a drink drive campaign - Leave the Car at Home Make a Taxi Your Plan B - included working with Orange Taxis. Developed and updated planned drives for Orange and Cabonne leaners drivers' App. Engaged and invited cafes and eateries to participate in the driver fatigue campaign Free Cuppa for the Driver. Maintained social media through the Orange and Cabonne Road Safety page. Maintained road safety messages on the Free Cuppa for the Driver Facebook page. Maintained road safety information through twitter. Provided crash data analysis to Orange and Cabonne councils for the development of black spot funding applications.
7.2.2	Review, maintain and renew CCTV in public places as required	CCTV system operating in compliance with Orange CBD CCTV Memorandum of Understanding between Orange City Council and the Canobolas Local Area Command		Council continues to operate the CCTV system in accordance with the MOU. Additional cameras have been added as funding and need permits.
7.2.3	Manage Companion Animals	Facilitate bi-monthly meetings of the Companion Animals Community Committee		Patrols and impounding services continued to be provided. A meeting of the Companion Animals Community Committee was held during the quarter. The Committee commenced a review of the Companion Animals Management Plan and is programmed for completion in the next quarter. Council's subsidised de-sexing program of dogs continued
		Impounding service provided
		Review of Companion Animals Management Plan annually in August

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population
Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services, that reflect the interests and aspirations of the broader and culturally diverse community
Ref	Task	Performance Indicator	Status	Progress Report
8.1.1	Implement the Central West Libraries Strategic Plan	Actions implemented in accordance with the Strategic Plan		Draft Strategic Plan presentation given at Central West Libraries Committee Meeting on 24 October 2014. Due to lack of quorum any discussion was postponed until February 2015. Major actions will be included in CWL Operational Plan 2015/16.
8.1.2	Implement the Strategic Plan for the Orange Civic Theatre and Orange Function Centre	Actions implemented in accordance with the Strategic Plan		During the quarter, the draft Strategic Plan has been completed and is now being reviewed internally prior to being presented to Services Policy Committee.
8.1.3	Implement the Strategic Plan for the Orange Regional Gallery	Actions implemented in accordance with the Strategic Plan		Public programs and education programs have been developed in association with the exhibitions scheduled for 2015 and details have been published in brochures.
8.1.4	Progress the development of the Orange Regional Museum	Construction of the Orange Regional Museum by December 2015		Tender awarded by Council for the construction of the Museum. Visitor Information Centre demolished in accordance with the tender document (including where possible the recycling of materials). Waste materials removed from site. Construction due to be completed by December 2015
8.1.4	Progress the development of the Orange Regional Museum	Continue to explore funding sources

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population
Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services, that reflect the interests and aspirations of the broader and culturally diverse community
Ref	Task	Performance Indicator	Status	Progress Report
8.1.5	Deliver annual performing arts program	Assist local schools and the Orange Eisteddfod Society to present well managed programs annually		This quarter the 2015 Subscription season was delivered on Wednesday 4 December to audience of 300 theatre patrons. The response has been very positive with over 120 Subscribers engaging with the program in the first 10 days. Programming and negotiations continue with available dates in 2015 with hirer's and local community groups ensuring capacity is met. 2014 Subscription Season saw 23 productions presented by the theatre. 2014 Season presented 5 dedicated children/schools 2014 Season included 7 school productions and 17 days of Eisteddfod at the Theatre and 16 days at the Function Centre. 2014 Season included 2 productions presented as part of the Road Works consort.
		Develop a subscription season with no less than 15 productions by December annually
		Ensure no less than three dedicated children's productions are programmed by December annually
		Through the "Road Works" consortium, present two works which provide audience engagement opportunities
8.1.6	Deliver the Orange Regional Gallery program	Mount 25 exhibitions at the Gallery annually		Six exhibitions have been installed in the quarter. Associated public programs have included three floor walks by artists or curators. In addition to this, two adult workshops were held and 12 workshops for children.
8.1.6	Deliver the Orange Regional Gallery program	Conduct a range of public programs including floor talks, art tours, workshops, children's art classes, special events and lectures

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population
Strategy 8.2 - Seek innovative and creative solutions in partnerships with key stakeholders that convert the demonstrated community need for cultural services/facilities to infrastructure and activities.
Ref	Task	Performance Indicator	Status	Progress Report
8.2.1	Deliver the Orange Library Service	Deliver on-line programs (e-smart libraries, Tech Savvy Seniors) in accordance with funding agreements		Conditions of Central West Libraries Joint Agreement and other strategic documents met. Programs delivered across key service points. Calendar for 2015 developed. Collections made accessible through indexing and on-line media. Notification of successful funding application to implement 10 Minutes a Day early childhood literacy program. Planning for refurbishment progressing
		Deliver the Library Service in accordance with the Central West Libraries Strategic Plan and Central West Libraries Joint Agreement
		Provide a calendar of events and activities by February
		Provide early childhood literacy programs that meet National Public Library Standards and Guidelines
		Provide heritage collections and services (Local Studies, Family History)
		Refurbish the Library to "People Places" Guidelines by December 2015
8.2.2	Make the Library's heritage collections available on-line	Digitise oral history stories (from cassettes) by December 2014		Digital copies of Oral History cassettes made. To be made available on-line through Library Management System (Spydus) in next quarter
8.2.3	Link visual arts with other organisations via partnerships and other innovative shared events	Explore further funding sources from environmental organisations and other partnerships by December 2014		Planning of the Alan Sisley Memorial Lecture, in partnership with the Friends of the Gallery, has progressed and a date has been selected. The Gallery is working with the Friends of the Gallery to present a fund-raising film event.
		Mount at least four events with Friends of the Gallery annually
		Participate in the Taste Orange Festival
		Partner with the Orange Arts Festival 2015 and include local schools
8.2.4	Partner with the Orange Health Service (OHS) in providing innovative events	Conduct art in health program		A new suite of art works was installed in November.
Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population
Strategy 8.3 - Ensure the precincts, buildings, programs and activities provided by the Council’s Cultural Services are professionally managed
Ref	Task	Performance Indicator	Status	Progress Report
8.3.1	Provide for the management and operation of Central West Libraries on behalf of the Member Councils	Requirements of the Library Act 1939 and the Central West Libraries Joint Agreement are met		Requirements of the Library Act 1939 and the Central West Libraries Joint Agreement were met during the quarter.
8.3.2	Continue to support the Orange and District Historical Society to document and evaluate their collection	Rationalisation of storage finalised by December 2014		The Society continue to deaccession the collection with some items being useful for Wentworth Mine and Emmaville Cottage
8.3.3	Implement programs and manage Council's heritage assets through community leadership	Complete audit of all Council-owned heritage buildings by December 2014		Audit of Council owned properties progressing in conjunction with Council's Heritage Adviser
		Implementation of Heritage Strategic Plan
		Interpretative signs program developed by June 2015
8.3.4	Implement the Spring Hill Masterplan and the Lucknow Masterplan	Implement actions in accordance with each Masterplan		A Memorial Avenue of Trees have been planted in Alf Read Park
8.3.5	Continue to implement Regional Sustainable Collections Projects	Program of strategies developed in partnership with regional museums, cultural groups and Council's cultural facilities		Orange Health Service documentation continuing with over 700 items catalogued. The RSL Museum has approached the Museum for assistance with documentation of its collections. A program will commence in the New Year. The Orange Regional Museum has also provided advice to Electrolux on documentation of its collection prior to shutting down in 2016. Villages of the Heart held a Gastronomy workshop in October with 25 people from around the region attending.
8.3.6	Manage the Orange Regional Museum	Ensure the Museum meets Museum Australia National Standards		The Orange Regional Museum Collection Policy has developed and adopted in the quarter.

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population
Strategy 8.4 - Acknowledge our diverse cultural heritage by encouraging and implementing programs and events that tell the stories of the urban, village and rural communities and their people
Ref	Task	Performance Indicator	Status	Progress Report
8.4.1	Deliver a program to commemorate the Centenary of World War I 2014-2018	Facilitate bi-monthly Working Party meetings		Bi-monthly working party meetings held. Items added to blog and linked social media daily.
8.4.1		Publish Centenary of World War I in Orange blog from July 2014
8.4.2	Support heritage conservation in the City	Implementation of the 2014/2017 Heritage Strategic Plan in relation to urban design management		Council's Heritage Strategy continues to be implemented with the Sir Neville Howse and Isabel and Stuart Douglass Awards Program being provided to schools in Orange on an annual basis.
8.4.2	Support heritage conservation in the City	NSW Heritage branch three year funding agreement obligations met
8.4.3	Deliver a range of programs to promote cultural diversity	Continue the development of the Wentworth Mine Site to 2019		Wentworth Mine continues to be open on the first weekend of each month. A blacksmith is available during these times. An interpretation strategy for Emmaville Cottage has been developed with an exhibition on the cottage to be installed by February 2015. A brief is currently being developed for a thematic history of the Chinese in the region and for an Aboriginal Study of Cabonne and Blayney Council areas. Discussions with the Aboriginal community to implement the Aboriginal History of Orange continue to be undertaken.
		Deliver a program to interpret the Aboriginal history of the Orange region by June 2015
		Deliver the "Villages of the Heart" project by June 2016
		Develop a thematic history of the Chinese to Orange and district by June 2016
		Develop the Emmaville Cottage by June 2016

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community
Strategy 9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability.
Ref	Task	Performance Indicator	Status	Progress Report
9.1.1	Evaluate existing, plan new and determine funding and operational needs for programs for young people	Implement programs as identified by the Youth Forum by June 2015		Recruitment has been finalised for the appointment of the Youth Development Officer. Casual staff have assisted in the conduct of after school activities and Christmas celebration events in both Bowen and Glenroi.
9.1.2	Prepare for the implementation of "consumer directed service delivery"	Consult with key stakeholders to determine impacts by June 2015		Tenders called and a provider organised to undertake Third Party Verification of Council's Ageing and Disability services in preparation for new funding model to be implemented on 1 July 2015.
		Continue to provide a high quality, sustainable service that meets the needs of the client group
		Identify service delivery changes required by June 2015
9.1.3	Provide support to Home and Community Care Services in the Central West	Compliance with HACC Development Officer Plan		Plan complied with over the quarter, activities including: • Presentations and reports at HACC Forums • Presentation to Central West Community Care Forum • 19 site visits, interagencies included Central West Community Care Forum, Food Forum, Neighbour Aid/Social Support Forum, Home Modifications and Maintenance Forum, HACC Development Officers Network, Community Care Issues Forum and local interagencies.
		Meetings of interagencies attended
		Prepare for transition to new funding arrangements in July 2015 through training and strategic planning

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community
Strategy 9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability.
Ref	Task	Performance Indicator	Status	Progress Report
9.1.4	Liaise with the Community Working Party to determine culturally appropriate responses to the needs of the Aboriginal community	Development and implementation of programs as identified as Council priorities by the OCAWP		Council continues to liaise with the Orange Aboriginal Community Working Party concerning the implementation of the strategies of the Social Development Plan. Aboriginal Affairs NSW will formally launch the Plan in 2015. A copy of the draft Plan has been made available to Council for consideration in decision making.
9.1.4		Liaison with relevant community bodies
9.1.5	Engage with the local culturally and linguistically diverse community to identify needs and opportunities	Funding opportunities identified and sourced by December 2014		Council has been notified that the application to the Department of Social Services to extend the Migrant Support Service for a further three years was successful. Application submitted to the Community Relations Commission in November 2014 for funding for the Mentor Connections program, awaiting a response. A range of programs have been offered under the Diversity and Social Cohesion funding provided by the Department of Social Services including after school sport, Circle of Understanding and support for Orange Culture Hub. Settlement Grants Program activities included Women's Sewing Circle, Information Sessions and facilitation of Orange Multicultural Network, in additional to outreach activities in Parkes and Forbes.
9.1.5		Implement programs in accordance with funding provided by the Community Relations Commission and Department of Social Services

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community
Strategy 9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability.
Ref	Task	Performance Indicator	Status	Progress Report
9.1.6	In line with Council's Statement of Commitment to the Aboriginal Community, work with the Community Working Party to achieve the outcomes of the Orange Aboriginal Social Plan	Support the implementation of the Orange Aboriginal Social Plan by June 2015		Supported Playgroup application submitted and current funding extended to 30 June 2015. The Orange Aboriginal Social Development Plan 2014-2024 will be launched by Aboriginal Affairs NSW in 2015. A draft copy has been made available to inform Council's decision making.

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community
Strategy 9.2 - Ensure the precincts, buildings, programs and activities provided by Council’s children’s services are professionally managed
Ref	Task	Performance Indicator	Status	Progress Report
9.2.1	Deliver quality children's services	Services comply with National Standards and achieve successful assessment in accordance with the National Quality Framework		All services that are required to meet the National Quality Standards have been successfully assessed and rated against the Standards. All services regularly review and implement a Quality Improvement Plan to ensure continuous improvement and as part of working towards their next assessment. Utilisation rates for the quarter were: Courallie Park Children's Development Centre - 97.24% Spring Street Children's Centre - 60.19% Yarrawong Children's Centre - 86.13%
9.2.1	Deliver quality children's services	Utilisation rates of Council's Children's Services

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community
Strategy 9.3 - Ensure the precincts, buildings, programs and activities provided by the Council’s ageing and disability services are professionally managed, integrated and meet demonstrated needs.
Ref	Task	Performance Indicator	Status	Progress Report
9.3.1	Utilise available government funding to support the delivery of accessible and affordable services for older people and people with a disability	Funding options identified and grant applications submitted		Funding application to the Department of Social Services for an information hub to be located at the HACC Centre was not successful. All reporting submitted within timeframe and acknowledged by the funding bodies as appropriate.
9.3.1		Relevant reporting requirements met
9.3.2	Provide supported accommodation services to adults with an intellectual disability	Compliance with Ageing, Disability and Home Care funding agreement		Council provided supported accommodation to eleven residents across three homes within Residential Services. Services are provided in line with NSW Disability Service Standards and NSW Disability Inclusion Act 2014. All residents are supported within a person centred environment and within Council's policy and procedures, which comply with the Ageing, Disability and Home Care service schedule.
		Compliance with NSW Disability Service Standards, NSW Services Act 1993 and the Children and Young Persons (Care and Protection) Act 1998
		Number of residents supported

OUR ECONOMY

Objective 10 - Build on the economy, lifestyle and character of Orange to position the City as a destination of choice
Strategy 10.1 - Capitalise on the character and lifestyle of Orange to enhance tourism
Ref	Task	Performance Indicator	Status	Progress Report
10.1.1	Develop Branding Strategy for Orange	Implement and monitor branding strategy		Visit Orange brand style guide has been completed. New website is operational including a booking platform. 14 accommodation providers are using this booking platform. New visit orange app is being developed and other Orange region marketing initiatives are in place.
10.1.2	Deliver Visitor Information Services	Planning of new facility undertaken		Construction of new Visitor Information Centre (VIC)/Museum is underway. Online VIC services have been expanded.
10.1.2	Deliver Visitor Information Services	Relocation to temporary service pending finalisation of the Museum
10.1.3	Implement the Orange Tourism Strategy	Actions from the Orange Tourism Strategy delivered in accordance with the Strategy		A range of actions in the tourism strategy have been completed or are being completed. These include the new airport, enhanced civic precinct for the VIC, jobs creation strategy, increase use of technology in VIC services, accommodation audit, regular famils for VIC staff, development of a mobile app, development of walking and cycling trails, development of social media strategy.

Objective 10 - Build on the economy, lifestyle and character of Orange to position the City as a destination of choice
Strategy 10.2 - Facilitate and support the attraction and development of events, festivals, venues and activities for residents and visitors, ensuring access and participation for older people.
Ref	Task	Performance Indicator	Status	Progress Report
10.2.1	Provide a range of quality accommodation and services and maintenance of all infrastructure to the Colour City Caravan Park	Implement of Capital Works Program including upgrading the cottage and cabins by June 2015		Cabin upgrades have been completed, works have commenced on upgrades of 4 standard cabins and electrical works.
		Maintain current three star rating
		Occupancy Rate
10.2.2	Include in planning processes the assessment of long term cultural infrastructure projects	Long term strategic plan for cultural infrastructure complete by June 2015		Council is continuing its analysis of the Function Centre, Orange Civic Theatre, Conservatorium of Music, Orange City Library and Art Gallery to determine the future strategic direction for Cultural Facilities including the consideration of new projects.

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council
Strategy 11.1 - Encourage the growth of local business, support emerging industry sectors and attract new investment to Orange
Ref	Task	Performance Indicator	Status	Progress Report
11.1.1	Explore avenues to assist business development in the City in conjunction with the Orange Business Chamber	Number of businesses provided with support in each quarter		28 businesses were supported during the quarter.
11.1.2	Develop, maintain and provide information resources appropriate for business development and/or relocation, including web-based and mobile application platforms	Number of businesses listed on Council's on-line Business Directory		347 businesses listed in the directory with another two added during the quarter.

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council
Strategy 11.2 - Foster partnerships and encourage development across a range of industry clusters.
Ref	Task	Performance Indicator	Status	Progress Report
11.2.1	Participate in the Evocities Program	Attendance at quarterly Strategy Meetings		Review of strategic issues for EvoCities commenced. The Memorandum of Understanding ends in June 2015. Strategy meeting attended in the quarter. Assistance offered to those making enquiries.
11.2.1	Participate in the Evocities Program	Provision of information to relocatees
11.2.2	Advocate for critical infrastructure and services using regional relationships	Actions from advocacy relationships with CENTROC, RDA – Central West, State and Federal governments to further the establishment of regional infrastructure and services		Involvement in advisory panel at invitation of NSW Government on Joint Organisations as part of the Fit For Future reform of Local Government project. Ongoing role of three positions on Committee of Regional Development Australia Central West (RDACW). Championing the creation of a shared infrastructure matrix across Central West being developed by RDACW and Centroc collaboratively which will be used to inform the NSW and Federal governments when assessing funding applications. Active involvement with NSW Planning on the creation of the Regional Growth Plan. Active involvement with Centroc on the need for a Food and Fibre Plan. Adoption of the Jobs Creation Strategy which identifies three tiers of government proactively working together to generate jobs growth in Orange.
11.2.3	In collaboration with the Health industry, work to create maximum service, employment and lifestyle opportunities whilst minimising negative impacts on the city, eg housing	Maintain membership in CENTROC health committee		Council maintains an active membership in the Centroc Health Committee.
11.2.4	Facilitate industry cluster engagement with Council	Six monthly meetings held in November and May annually with: Education Cluster Group; Tourism Cluster Group; Manufacturing/Engineering Cluster Group; Mining Cluster Group; Health Cluster Group; Agribusiness Cluster Group		Regular meetings held with tourism, manufacturing/mining and business chamber. Education and construction to be held in the next quarter.

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council
Strategy 11.3 - Encourage training and skills development for a diverse and sustainable labour market
Ref	Task	Performance Indicator	Status	Progress Report
11.3.1	Work with industry, business and training organisations to identify current or developing skills shortages and implement strategies to address them	Develop programs to assist business sectors management of skills shortages		The number of jobs on the EvoCities site was around 80 during the quarter. Over 450 candidates have used the site and nearly 8000 applications have been lodged since the EvoJobs website began.
		Number of jobs on Evocities jobs site from local businesses
		Skills shortage issues identified as a component of cluster group consultation on a six monthly basis

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council
Strategy 11.4 - Ensure the commercial facilities, programs and activities provided by Council enhance the economic base of the City and are effectively and efficiently managed
Ref	Task	Performance Indicator	Status	Progress Report
11.4.1	Maintain accurate and up-to-date register of all Council properties	Register maintained and reviewed twice yearly in December and June		A comprehensive review of the property register has been undertaken during the quarter. This review has focussed on properties that are leased to other parties, to ensure all lease obligations are being met by both Council and the lessee.
11.4.2	Ensure Airport meets all requirements of Civil Aviation Safety Authority (CASA)	Arrange for annual technical inspections		The civil works at the airport are continuing. There have been 60 Notices to Airman issued during the quarter The annual Technical Inspection has been completed. The Obstacle Limitation Surface Survey has been completed.
11.4.3	Work with CENTROC to develop and implement an effective regional water security plan	Attendance at meetings of the CENTROC Water Utilities Alliance to review the Regional Water Security Study		Regional Water Security Study to be undertaken in 2015/2016
11.4.4	Manage the issues arising from telecommunications opportunities	Report on key milestones established as part of the review of the Regional Water Security Study		In December NBN Co announced the roll out time frame for Orange, with fixed line construction to commence prior to June 2016. Council has been in discussion with NBN Co on this matter. The fixed wireless network in Orange is now available to 1100 premises.
		Monitor Federal Government program in ICT technology provision
		Seek advocacy opportunities to progress the NBN rollout

OUR ENVIRONMENT

Objective 12 - Manage the appropriate and sensitive use of the City’s natural resource assets and heritage
Strategy 12.1 - Ensure the Plans of Management for the City’s natural resource assets are current and reviewed
Ref	Task	Performance Indicator	Status	Progress Report
12.1.1	Monitor and implement awareness events and campaigns for noxious and environmental weeds	Undertake 400 annual private property inspections to ensure noxious weeds are managed in accordance with legislative requirements		Weed Management Officers undertook 300 weed inspections over the quarter. These included 65 private property inspections, 84 high risk pathways, 62 Council-managed sites and 89 roadside inspections. A weed information display was established at the Australian National Field Days site with 564 enquiries over the three days

Objective 12 - Manage the appropriate and sensitive use of the City’s natural resource assets and heritage
Strategy 12.2 - Recognise the importance of heritage within the City by ensuring the currency of policies and procedures and seek compliance with regulations
Ref	Task	Performance Indicator	Status	Progress Report
12.2.1	Implement the Orange Heritage Study	Development within heritage conservation areas and of heritage items carried out in accordance with the Orange LEP 2011 and Development Control Plan 2004		Conservation areas are identified in the Orange Heritage Study.
12.2.1	Implement the Orange Heritage Study	Heritage areas and items identified in the Orange Heritage Study included in the Orange Local Environmental Plan 2011
12.2.2	Provide a Heritage Advisory Service to achieve urban design improvements	Number of heritage advisory services delivered		A total of 35 services have been delivered to the community by the Heritage Advisor during the quarter.
12.2.3	Encourage development that follows sound urban design principles	Adoption of the Infill Policy for incorporation into the Development Control Plan by June 2015		Applications are assessed against Development Control Plan provisions. Infill policy to be incorporated into the DCP which is currently under preparation. A total of 2 urban design advisory services were provided during the period.
		Ensure compliance with the Development Control Plan
		Number of urban design advisory services delivered
12.2.4	Maintain the Orange Cemetery	Allocation of allotments for burial within 24 hours of receipt of Application for Burial		The Cemetery has continued to be maintained at a high standard. Records of burials have been maintained in accordance with requirements. New legislation has commenced relating to the operation of Cemeteries. Whilst the legislation was written more so for metropolitan cemeteries, given part of the old section of the Cemetery is Crown land, this legislation may have implications for Council into the future, in terms of reporting to the State Government. Representations have been made to the Department of Primary Industries on this.
		Cemetery maintained in a neat and tidy condition
		Records kept in accordance with legislative requirements

Objective 13 – Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development
Strategy 13.1 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and polices for traffic, transport and communications infrastructure
Ref	Task	Performance Indicator	Status	Progress Report
13.1.1	Implementation of the North Orange Precinct Plan	Actions implemented in accordance with the Plan		Positive discussions held with a number of parties to progress this matter. Detailed design and costing underway on options to inform the ongoing processes.

Objective 13 – Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development
Strategy 13.2 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and policies for integrated water management and energy utilities
Ref	Task	Performance Indicator	Status	Progress Report
13.2.1	Conduct four yearly reviews of Council’s Water and Sewer Strategic Business Plan (including financial plan) that include level of service determination	Conduct four yearly reviews of Council's Water and Sewer Strategic Business Plan (including financial plan) that include level of service determination		Financial modelling to be completed end January 2015 in preparation for 2015/19 Delivery/Operational Plan. Once completed, Strategic Business Plan and Financial Plan to go to Council and NSW Office of Water for Approval.
		Preliminary internal review of Business Plan Financial Model to build internal capacity by September 2014
		Water and Sewer Strategic Business Plan mid-term review in accordance with State Government best practice criteria by June 2018
13.2.2	Conduct six yearly reviews of Council’s Integrated Water Cycle Management Evaluation Study that includes community aspirations concerning water security	Conduct next bi-annual community survey by June 2016		IWCM Evaluation Study and Financial Plan (including Water Conservation) completed. Mid-term review by May 2017
13.2.2		Integrated Water Cycle Management Evaluation Study mid-term review in accordance with State Government best practice criteria by June 2018
13.2.3	Conduct four yearly review of Water Demand and Conservation Management Plan	Implement water conservation strategies during 2014/2015 Summer period		New Drought Management Plan required by May 2017 (with new Strategic Business Plan and Financial Plan)
13.2.3		Water conservation strategies (eg education programs) reviewed and incorporated into the mid-term review of the Water Demand and Conservation Management Plan by June 2018

Objective 13 – Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development
Strategy 13.3 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and policies for waste management and resource recovery
Ref	Task	Performance Indicator	Status	Progress Report
13.3.1	Deliver waste and recycling services	Education Strategy implemented in accordance with the Netwaste Plan		Contractor performing to contract conditions and meeting key performance indicators and meeting with Council staff on a monthly basis. Sub-contracted education contractor providing Council with monthly updated reports on the performance of the education strategy which has an allocation of $50,000 per annum to go toward educational initiatives. Public place displays with surveys and gift hampers promoted during the quarter. Website updated regularly.
13.3.1	Deliver waste and recycling services	Quarterly meetings convened with contractor to review contract key performance indicators
13.3.2	Promote food and garden waste collection service	Quarterly meetings convened with contractor to review contract key performance indicators		Domestic waste, recycling and food and garden organics collection and processing services continuing to be provided in accordance with contracts and contractor performing to key performance indicators and reporting progress on service delivery on a quarterly and monthly basis with Council staff. New domestic waste and recycling contract tender closed and tender evaluated during the quarter.
13.3.3	Participate in the Tidy Towns Program	Participate in Clean Up Australia activities		The Tidy Towns Community Committee attended the Annual Awards in Nundle in November 2014. The committee was successful with the following categories. Waste Management – First; Young Legends - First, (Nicole Sugden); Conservation Partnerships - Highly Commended, (nesting box installation program); Energy Efficiency Award - Highly Commended, (OCC Depot Solar Power); Community Actions and Partnerships - Highly Commended, (Emmaville Cottage Homestead Relocation); Overall Award - second in population size 25.001.
		Participate in the Tidy Towns competition by coordinating and compiling the annual Tidy Towns Sustainable Communities Award submissions
		Raise awareness of Tidy Towns through four local media events and engaging with local schools

Objective 13 – Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development
Strategy 13.4 - Monitor and enforce regulations relating to city amenity
Ref	Task	Performance Indicator	Status	Progress Report
13.4.1	Conduct Retail Food Premises inspections	All complaints of unclean or unhealthy retail food premises investigated and action taken if required		Food Inspection Program commenced in the last quarter. Inspections are on track to be completed. All food complaints were investigated. Two food handling training/information sessions have been provided by staff to community groups. Preparations have commenced on a information session for local food handling businesses. Preparations have also commenced to implement the State Government's mandated 'Scores on Doors' program of rating food businesses for public review. This program will be rolled out into the future and promoted during inspections.
		Annual Retail Food Premises Compliance Reporting prepared and submitted to the NSW Food Authority by August annually
		Inspection of all retail food premises completed
13.4.2	Manage pollution complaints	All pollution complaints investigated and action taken if required		All pollution complaints were investigated.
13.4.3	Provide a timely, efficient and effective development assessment and compliance service	Number of development applications processed in median net processing time of 35 days		During the relevant period out of a total of 217 development applications determined by Council 167 or 77% were determined within the target period of 35 days.
13.4.4	Provide prompt property and development information	Information provided within the Customer Response Obligation Policy		Council issued 627 S149 Planning Certificates during the period in question, which were issued within the target time of three working days.

Objective 14 – Foster ideas and opportunities and encourage innovative solutions for the delivery of infrastructure
Strategy 14.1 - Design and construct new infrastructure assets as specified within the relevant Asset Management Plan to agreed levels of service
Ref	Task	Performance Indicator	Status	Progress Report
14.1.1	Continue the development of the Southern Feeder Road	Further grant funding opportunities explored and submissions made		Contract for construction works awarded during the quarter, with construction commencing in January 2015.
		Stage 1 - Anson Street to Forest Road, complete by March 2015
		Tenders for construction let by August 2014
14.1.2	Continue the development of the Macquarie to Orange Pipeline	Commission complete by December 2014		Contract and pre-commissioning completed in December 2014.
14.1.3	Continue the Suma Park Dam upgrade works	Construction undertaken on time and on budget, in accordance with the Project Plan by June 2015		Preliminary works including access tracks to the left and right hand abutments now completed. The existing saddle dam has been removed and a temporary coffer dam constructed in its place. Excavation is underway on the left hand abutment of the wall for a concrete thrust block. A decision has been made to proceed with the fusegate system for the auxiliary spillway which will increase the reliability in the event of their activation and minimise impacts. The auxiliary spillway has been excavated to foundation level in preparation for a concrete base slab. Drilling of the dam wall using a remote drill rig has begun; this is to provide anchor points for the precast panels when installed.
14.1.4	Develop and implement southern suburb water and sewer infrastructure strategy	Design complete by June 2015		The contract for Design and Construction of Water and Sewer Infrastructure for Shiralee Urban Release Area was awarded during the quarter.

Objective 14 – Foster ideas and opportunities and encourage innovative solutions for the delivery of infrastructure
Strategy 14.1 - Design and construct new infrastructure assets as specified within the relevant Asset Management Plan to agreed levels of service
Ref	Task	Performance Indicator	Status	Progress Report
14.1.5	Develop and implement Leeds Parade water supply infrastructure strategy	Design complete by June 2015		Leeds Parade Infrastructure requirements not needed in the short term. Project rescheduled according to Water and Sewer Infrastructure Strategy
14.1.6	Deliver water mains renewal program	Renewal program delivered by June 2015		Council's water main renewal main program is 50% complete. Icely Road water main renewal has been completed.
14.1.7	Deliver sewer mains relining program	Relining program delivered by June 2015		Council's sewer main renewal program contract was awarded during the quarter. This work involves the relining of sewer mains across the City of Orange.
14.1.8	Develop and implement Ploughmans Valley sewer servicing infrastructure strategy	Design complete by June 2015		Design completed.
14.1.9	Upgrade of the Dissolved Air Flotation system at the Sewer Treatment Plant	Upgrade works complete by June 2015		All equipment and materials are on order. Works anticipated for completion within timeframe.

Objective 15 - Effectively and efficiently maintain and operate current infrastructure to agreed levels of service including any consideration of impacts of climate change
Strategy 15.1 - Maintain and renew traffic and transport infrastructure assets and services as specified within the Asset Management Plan at agreed levels of service
Ref	Task	Performance Indicator	Status	Progress Report
15.1.1	Deliver works program for road rehabilitation and re-seals as identified in the Transport Asset Management Plan	Monthly reports to Council on works program progress		Monthly reports submitted. Rehabilitation works completed on; - Forest Road - Ophir Road - Yarawini Drive - Pinnacle Road
15.1.1		Works delivered on time and on budget
15.1.2	Construct ongoing stated widening and lining of the East Orange Drainage Channel	Stage 2 complete by March 2015		Progress on work in channel has slowed with difficult site conditions caused by intermittent rainfall events. The new completion is May 2015.
15.1.3	Deliver footpath and cycleway construction program as identified in the Transport Asset Management Plan	Monthly reports to Council on works program progress		Shared cycleway path substantially completed in International Gardens. Work has also commenced on a new project to the programme in Moulder Park with a concrete bridge being placed over the creek.
15.1.3		Works delivered on time and on budget
15.1.4	Maintain Council's fleet of plant and equipment to ensure availability	Ensure 95% availability of Council plant at all times		Continuing to maintain Council's Fleet of plant and equipment above the agreed level of service. A new patching truck has been ordered.
15.1.5	Provide and manage public car parking in the Orange Central Business District which supports the business function and meets the needs of the community	Implement Parking Study deliverables		Parking Study complete and scheduled to be submitted for the consideration of Council in 2015. Parking patrols carried out in accordance with schedules established by the Senior Parking Attendant

Objective 15 - Effectively and efficiently maintain and operate current infrastructure to agreed levels of service including any consideration of impacts of climate change
Strategy 15.2 - Operate, maintain, renew and upgrade water, sewer and stormwater infrastructure assets and services as specified within the Asset Management Plans at agreed levels of service
Ref	Task	Performance Indicator	Status	Progress Report
15.2.1	Provide drinking and re-use water quality in accordance with statutory obligations and best practice	Conduct annual monitoring and reporting for water and sewage quality to the State Government in accordance with regulatory requirements by September annually		Drinking and re-use water was provided to customers in accordance with required quality standards. Monitoring and reporting was also conducted in accordance with obligations. The Drinking Water Management System is being implemented and the review of treated effluent re-use quality requirements is progressing with verification monitoring at the Orange Sewage Treatment Plant underway.
15.2.2	Conduct routine operation and maintenance of water and sewerage infrastructure in accordance with statutory requirements and levels of service identified in Water Asset Management Plan and Sewer Asset Management Plan	Conduct annual monitoring and reporting according to the State Government requirements for inclusion in NSW Water Supply and Sewerage Performance Monitoring Report by September annually		Draft Water and Sewer Servicing Infrastructure Strategy completed. Operation and Maintenance of water and sewerage infrastructure undertaken in accordance with statutory requirements and Levels of Service identified in Water Asset management Plan and Sewer Asset Management Plan.
15.2.2		Report to Council on results in February 2015

Objective 15 - Effectively and efficiently maintain and operate current infrastructure to agreed levels of service including any consideration of impacts of climate change
Strategy 15.3 - Maintain and renew waste recovery infrastructure assets and services as specified within the Asset Management Plan at agreed levels of service
Ref	Task	Performance Indicator	Status	Progress Report
15.3.1	Manage Ophir Road and Euchareena Road Resource Recovery Centres in accordance with Landfill Environmental Management Plans and Licenses	All Landfill Emergency Management Plans and License conditions complied with		Both Ophir Road and Euchareena Road Resource Recovery Centres operating in accordance with Landfill Environmental Management Plans and Licences. Independent Environmental Audit conducted by Molino Stewart consultants during the previous quarter and final report to be issued to the Department of Planning & Environment for their review and endorsement as a requirement of a condition of consent for the Orange Waste Project by the end of the next quarter.
15.3.1		Reporting to the Office of Environment and Heritage and Environmental Protection Authority undertaken

General Fund	44,178,437.88
Sewer Local Fund	36,252,431.01
Water Supply Local Fund	21,815,606.91
Orange CBD Special Rate	1,991,080.16
	104,237,555.96

Externally Restricted
General Fund	22,858,921.12
Water Fund	21,815,606.91
Sewer Fund	36,252,431.01
CBD Fund	1,991,080.16
Auspiced	1,245,067.98
Internally Restricted	13,208,422.28
Unrestricted	7,366,026.50
	104,237,555.96

Term to Maturity Allocation	Maximum	Holdings	Capacity
0 - 3 Months	100.00%	4.01%	95.99%
3 - 12 Months	100.00%	58.19%	41.81%
1 - 2 Years	70.00%	17.53%	52.47%
2 - 5 Years	50.00%	20.28%	29.72%
5+ Years	25.00%	0.00%	25.00%

	Maximum	Holding	Capacity
AAA	100.00%	0.00%	100.00%
AA	100.00%	27.63%	72.37%
A	60.00%	44.89%	15.11%
BBB & NR	40.00%	26.00%	14.00%
Below BBB	0.00%	0.00%	0.00%

Service Delivery	The NSW Electoral Commission has conducted Local Government elections in Orange for many years and can provide a high level of service. Council did resolve to participate in a tender process through Centroc and Hunter Region of Councils, and one tender was submitted. This tender could not demonstrate sufficient experience in service delivery to satisfy concerns of staff.
Image and Reputation	The importance of ensuring the 2016 Local Government election is conducted efficiently and effectively is critical. This will be the first election where the community elects the Mayor for the term of Council. It is considered that the experience of the NSW Electoral Commissioner offers the highest level of comfort for Council and the community that the process will be undertaken appropriately.