ORANGE CITY COUNCIL
Ordinary Council Meeting
Agenda
17 February 2015
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Ordinary meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 17 February 2015 commencing at 7.00pm.
Garry Styles
General Manager
For apologies please contact Michelle Catlin on 6393 8246.
Council Meeting 17 February 2015
In the event of an emergency, the building may be evacuated. You will be required to vacate the building by the rear entrance and gather at the entrance to the car park. This is Council's designated emergency muster point.
Under no circumstances is anyone permitted to re-enter the building until the all clear has been given and the area deemed safe by authorised personnel.
In the event of an evacuation, a member of Council staff will assist any member of the public with a disability to vacate the building
1.1 Apologies and Leave of Absence
1.3 Acknowledgement of Country
3 Confirmation of Minutes of Previous Meeting
3.1 Minutes of the Ordinary Meeting of Orange City Council held on 03 February 2015
4 Notices of Motion/Notices of Rescission
5.2 Statement of Investments - January 2015
5.3 Recommendations and Resolutions from Policy Committees.
5.4 Outstanding Questions Taken on Notice
5.5 Quarterly Budget Review and Performance Indicators - October to December 2014
5.6 Conduct of the 2016 Local Government Election.
5.7 Request to Enter into a Parking Agreement at the Summer Centre
5.8 Carparking Contributions DA 249/2014(1)
5.9 Planning Proposal - Orange Airport Industrial Estate - UNDER SEPARATE COVER
6 Closed Meeting - See Closed Agenda
6.1 Acqusition of Land - Shiralee Urban Release
6.2 Telecommunications Tender Evaluation and Recommendations.
RESTRICTED ITEM
6.4 Complaint Under Orange City Council Code of Conduct
7 Resolutions from closed meeting
1.1 Apologies and Leave of Absence
1.3 Acknowledgement of Country
I would like to show my respect and acknowledge the Traditional Custodians of the Land, of Elders past and present, on which this meeting takes place.
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
Recommendation It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting.
|
3 Confirmation of Minutes of Previous Meeting
RECOMMENDATION That the Minutes of the Ordinary Meeting of Orange City Council held on 3 February 2015 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 3 February 2015. |
Attachments
1 Minutes of the Ordinary Meeting of Orange City Council held on 3 February 2015
ORANGE CITY COUNCIL
MINUTES OF THE
Ordinary Council Meeting
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 3 February 2015
COMMENCING AT 7:03pm
1 Introduction
Attendance
Cr J Davis (Mayor), Cr C Gryllis (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr R Gander, Cr J Hamling, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton
General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Acting Director Technical Services (Boyd), Manager Administration and Governance, Manager Corporate and Community Relations, Manager Financial Services, Works Manager, Manager Development Assessments, Manager Waste Services and Technical Support, Transport Asset Engineer, Project and Research Officer
1.1 APOLOGIES
Nil
1.2 ACKNOWLEDGEMENT OF COUNTRY
1.3 DECLARATIONS OF INTEREST
SDC Item 2.2 Development Application DA 181/2014(1) – 454 The Escort Way
Cr R Kidd declared an interest in Item 2.2 as Cr Kidd resides in the area of the proposed development.
Cr J Whitton declared an interest in Item 2.2 as a company owned by Cr Whitton has commercial contracts with Telstra.
SDC Item 2.3 Development Application DA 353/2014(1) – 1635 Forest Road
Cr J Whitton declared an interest in Item 2.3 as a company owned by Cr Whitton has commercial contracts with Telstra.
SDC Item 2.4 Development Application DA 355/2014(2) – 72 Hill Street
Cr C Gryllis declared an interest in Item 2.4 as a partner in this development application is a client.
SDC Item 2.5 Development Application DA 368/2014(2) – Duntryleague – Lot 16 Woodward Street
Cr A Brown declared an interest in Item 2.5 as a family friend of a resident in Rowan Street.
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.08 PM
FPC Item 2.4 Request for Financial Assistance
Amanda Spalding
Ms Spalding spoke in favour of the request for funding for Womensport and Recreation NSW Inc.
SDC Item 2.4 Development Application DA 355/2014(2) – 72 Hill Street
David Player
Mr Player sought approval of the development application modification.
SDC Item 2.3 Development Application DA 353/2014(1) – 1635 Forest Road
Chris Hayes
Mr Hayes sought Council’s approval of the development application.
SDC Item 2.2 Development Application DA 181/2014(1) – 454 The Escort Way
Mark Hansen
Mr Hanson outlined his objection to the development application.
Lyn Hansen
Mrs Hanson outlined her objection to the development application.
Chris Hayes
Mr Hayes sought Council’s approval of the development application.
SDC Item 2.5 Development Application DA 368/2014(2) – Duntryleague – Lot 16 Woodward Street
Marcia Thorp
Ms Thorp outlined her objection to the development application.
Rob Williamson
Mr Williamson outlined his objection to the development application.
THE OPEN FORUM CONCLUDED AT 7.35PM
PRESENTATION BY BRUCE BUCHANAN – CENTRAL NSW BUSINESS ENTERPRISE CENTRE
2 Mayoral Minutes
Nil
3 Confirmation of Minutes of Previous Meeting
RESOLVED - 15/001 Cr K Duffy/Cr R Gander That the Minutes of the Ordinary Meeting of Orange City Council held on 16 December 2014 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 16 December 2014.
|
RESOLVED - 15/002 Cr R Kidd/Cr S Munro That the Minutes of the Extraordinary Meeting of Orange City Council held on 23 December 2014 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 23 December 2014.
|
MATTERS TO BE CONSIDERED AS LATE ITEMS FOR THE COUNCIL MEETING HELD ON 3 FEBRUARY 2015
RESOLVED - 15/003 Cr K Duffy/Cr J Hamling That Late Item 5.5 Airport Conference be dealt with at the meeting of Orange City Council held on 3 February 2015.
|
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 7.37PM
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 8.55PM
4 Notices of Motion/Notices of Rescission
4.1 Container Deposit Scheme for Beverage Containers by Cr Kidd TRIM Reference: 2014/2507 |
RESOLVED - 15/027 Cr R Kidd/Cr J Whitton 1 That Orange City Council write to Members Troy Grant, Andrew Gee, Paul Toole, Andrew Fraser, Premier Mike Baird, Katrina Hodgkinson and Don Page to seek their support in writing for the introduction of a State and National Container Deposit Scheme for beverage containers. 2 That Council ask fellow CENTROC councils to write in support of a Container Deposit Scheme.
|
5 General Reports
5.1 Statement of Investments - December 2014 TRIM Reference: 2015/8 |
RESOLVED - 15/028 Cr K Duffy/Cr C Gryllis That Council: 1 Receives the Statement of Investments as at 31 December 2014. 2 Receives and adopts the certification of the Responsible Accounting Officer.
|
5.2 Fit for Future - Submission Options TRIM Reference: 2015/180 |
RESOLVED - 15/029 Cr K Duffy/Cr J Davis 1 That Council resolves to lodge a merger business case with Cabonne Council and Blayney Shire Council subject to: a. Confirmation of the resolved position of Cabonne Council and Blayney Shire Council to specifically agree to lodge a merger proposal to the NSW Government in June 2015; and b. Confirmation of the resolved position of Cabonne Council and Blayney Shire Council specifically agreeing to sharing of costs to prepare a proposal to merge that has 50% of costs paid by Orange City Council, and remaining costs paid in equal share by Cabonne Council and Blayney Shire Council. c. If Cabonne Council and Blayney Shire Council agree to the cost distribution, prepare a request to the NSW Government for funding for the use of a panel member from the appointed list established by the NSW Government, to prepare a merger business case. 2 If only one of either Cabonne Council or Blayney Shire Council provides their resolutions to submit a merger proposal to the NSW Government along with agreed contribution level, that Council resolves to submit the merger proposal with that Council with a funding split of 60% paid by Orange City Council and 40% by the partnering Council, and seek the available funding from the NSW Government to prepare the business case. 3 If neither Cabonne Council nor Blayney provides a resolution to agree to a merger proposal, that Orange City Council prepares a submission using the template for standing alone and consider as a further option selective boundary adjustments. 4 That Council not support any shared services or similar model.
|
5.3 Disposal of Land Lot 6 DP1065578, Acquisition of Land Lot 2 DP10655778 Northern Distributor Road TRIM Reference: 2014/2457 |
RESOLVED - 15/030 Cr C Gryllis/Cr J Hamling 1 That Council purchase Lot 2 DP1065578 for nil monetary consideration (the contract for the purchase of Lot 2 to be interdependent with the sale of Lot 6 DP1065578). 2 That Council sell Lot 6 DP1065578 for nil monetary consideration (the contract for the sale of Lot 6 DP1065578 to be interdependent with the purchase of Lot 2 DP1065578). 3 That the boundary of the sewage pump station be amended to include all structures, and easements for sewerage be created about all sewer mains. 4 That the General Manager be authorised to sign all documentation associated with the legal formalisation of the easement for pump station over Lot 81 DP1202584. 5 That authority be granted to affix the Council Seal on all relevant documents. 6 That upon transfer of Lot 2 DP1065578 to Council, the land be classified as Operational Land pursuant to Chapter 6, Part 2 of the Local Government Act 1993.
|
5.4 Suma Park Dam Land Swap TRIM Reference: 2015/184 |
RESOLVED - 15/031 Cr R Gander/Cr R Turner 1 That Council endorse the land swap, being part Lot 991 DP1196320 for part Lot 10 DP 771560. 2 That the subject land, being part Lot 991 DP1196320, be classified as operational. 3 That authority be granted to affix the Seal of Council to all documentation necessary with this matter.
|
5.5 Airport Conference TRIM Reference: 2015/247 |
RESOLVED - 15/032 Cr J Hamling/Cr S Munro That Council endorse the attendance of Cr Gryllis and Cr Gander at the Regional Airport Development 2015 Conference.
|
5.6 COUNCIL FOLDER |
TRIM Reference: F977 |
1 Letter from Orange Region Vignerons Association thanking Council for its support of the 2014 Orange Wine Show and Orange Wine Festival and the General Manager for attending the Black Tie Dinner as the evenings Master of Ceremonies. 2 Letter from Golden West Wonderers thanking Council for maintaining the grounds and facilities at Lake Canobolas. 3 Letter from Orange and District Softball Association thanking Council for its support of the Under 15 State Championships held in November 2014 and staff for their hardwork and commitment during the event.
|
RESOLVED - 15/033 Cr J Davis/Cr J Hamling That the contents of the Council Folder be noted.
|
6 Closed Meeting
In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
In response to a question from the Mayor, the General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.
The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.
RESOLVED - 15/034 Cr C Gryllis/Cr R Kidd That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions: 6.1 NetWaste Waste Services Tender This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (d)i commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. 6.2 Entering into a Regional Contract for the Supply and Delivery of Bitumen Emulsion to Central NSW Councils This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.3 Sale of Land - Narrambla This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.4 Extension of Contract - Senior Staff This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (a) personnel matters concerning particular individuals (other than councillors). 6.5 Renewal of Contract - Senior Staff This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (a) personnel matters concerning particular individuals (other than councillors). |
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE CLOSED MEETING AT 9.06PM
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 9.24PM
7 Resolutions from Closed Meeting
The Mayor read out the following resolutions made in the Closed Meeting of Council.
6.1 NetWaste Waste Services Tender TRIM Reference: 2014/1783 |
RESOLVED - 15/035 Cr R Kidd/Cr C Gryllis 1 That authority be given to the General Manager to conclude the discussions and clarifications required for a contract for Waste Services in accordance with the details outlined in the NetWaste Waste Services Tender report by the Manager Waste Services and Technical Support, to include an option for Council to change to a weekly waste collection service within the first 12 months. 2 That approval be granted for the Council seal to be affixed to relevant documents.
|
Division of Voting |
|
Voted For |
Cr J Davis (Mayor), Cr C Gryllis (Deputy Mayor), Cr K Duffy, Cr R Gander, Cr J Hamling, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton, Cr A Brown |
Voted Against |
Nil |
Absent |
Nil |
6.2 Entering into a Regional Contract for the Supply and Delivery of Bitumen Emulsion to Central NSW Councils TRIM Reference: 2014/2455 |
RESOLVED - 15/036 Cr R Kidd/Cr S Munro That: 1 Council enter into a 2 year contract with Boral Asphalt for the supply and delivery of bitumen emulsion. 2 Authority be granted for the use of the Council Seal on any necessary documentation.
|
Division of Voting |
|
Voted For |
Cr J Davis (Mayor), Cr C Gryllis (Deputy Mayor), Cr K Duffy, Cr R Gander, Cr J Hamling, Cr N Jones, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton, Cr A Brown |
Voted Against |
Nil |
Absent |
Nil |
6.3 Sale of Land - Narrambla TRIM Reference: 2015/195 |
RESOLVED - 15/037 Cr K Duffy/Cr J Hamling That Council: 1 Sell part lot 24 DP1035913 and part Lot 5 DP844802 for 25m2 (Ex GST). 2 Dedicate the required road identified between the two lots and investigate naming it Townsend Road. 3 Allocate the proceeds of the sale of land to the Land Development Reserve. 4 Approve the use of the Council Seal on any documents.
|
* All staff except for the General Manager left the meeting at 9.11pm**
6.4 Extension of Contract - Senior Staff TRIM Reference: 2015/147 |
RESOLVED - 15/038 Cr J Whitton/Cr G Taylor That Council note the report and the consultation processes.
|
6.5 Renewal of Contract - Senior Staff TRIM Reference: 2015/3 |
RESOLVED - 15/039 Cr R Turner/Cr S Munro That 1 The General Manger’s contract be renewed for a 5 year term commencing 1 November 2015 using the standard contract as issued by the Office of Local Government. 2 The standard of car to be provided to the General Manager continue at a similar level to currently provided. 3 Council authorise the affixing of the Seal of Council on the contract.
|
The Meeting Closed at 9.26pm
This is Page Number 9 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 3 February 2015.
5.1 Minutes of the Extraordinary Sustainable Development Committee Meetings - 16 December 2014 and 23 December 2014
TRIM REFERENCE: 2015/345
AUTHOR: Michelle Catlin, Manager Administration and Governance
EXECUTIVE Summary
An extraordinary meeting of the Sustainable Development Committee was held on 16 December 2014 and 23 December 2014.
The Sustainable Development Committee has delegation to determine matters before the Committee, with the exception of items that impact on Council’s Delivery/Operational Plan. Resolutions made by the Committee are for noting and Recommendations are presented for adoption or amendment by Council.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That the resolutions made by the Sustainable Development Committee at its extraordinary meetings held on 16 December 2014 and 23 December 2014 be noted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
At the Extraordinary Sustainable Development Committee meetings held on 16 December 2014 and 23 December 2014, all resolutions were made under delegation, and the minutes are presented for noting.
1 SDC 16 December 2014 Minutes Extraordinary, 2015/348⇩
2 SDC 23 December 2014 Minutes Extraordinary, 2015/341⇩
Council Meeting 17 February 2015
5.1 Minutes of the Extraordinary Sustainable Development Committee Meetings - 16 December 2014 and 23 December 2014
Attachment 1 SDC 16 December 2014 Minutes Extraordinary
5.1 Minutes of the Extraordinary Sustainable Development Committee Meetings - 16 December 2014 and 23 December 2014
Attachment 2 SDC 23 December 2014 Minutes Extraordinary
TRIM REFERENCE: 2015/268
AUTHOR: Brock Gannon, Financial Accounting Officer
EXECUTIVE Summary
The purpose of this report is to provide a statement of Council’s investments held as at 31 January 2015.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.
Financial Implications
Nil
Policy and Governance Implications
Council’s investment policy has been developed to minimise risks arising from Council’s investment activity by establishing value and credit rating limits with whom investments may be placed. This diversification of Council’s investment practices essentially provides a safeguard of Council’s investment portfolio. As disclosed in the certification by the Responsible Accounting Officer, all of Council’s investment activity has been conducted in accordance with Council’s adopted investment policy and applicable legislation.
That Council 1 Receives the Statement of Investments as at 31 January 2015. 2 Receives and adopts the certification of the Responsible Accounting Officer. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Regulation 212(1) of the Local Government (General) Regulation 2005 requires that a written report be presented each month at an Ordinary Meeting of the Council detailing all money that Council has invested under Section 625 of the Local Government Act 1993.
As at 31 January 2015, the investments held by Council totalled $104,237,555.96 and is attributed to the following funds:
General Fund |
44,178,437.88 |
Sewer Local Fund |
36,252,431.01 |
Water Supply Local Fund |
21,815,606.91 |
Orange CBD Special Rate |
1,991,080.16 |
104,237,555.96 |
A reconciliation of Council’s investment portfolio provides a summary of the purposes for which Council’s investments are being held.
Externally Restricted |
|
General Fund |
22,858,921.12 |
Water Fund |
21,815,606.91 |
Sewer Fund |
36,252,431.01 |
CBD Fund |
1,991,080.16 |
Auspiced |
1,245,067.98 |
Internally Restricted |
13,208,422.28 |
Unrestricted |
7,366,026.50 |
104,237,555.96 |
Portfolio Performance
Council’s current Long Term Financial Plan establishes the benchmark for Council’s interest on investments at “75 basis points above the current cash rate”. The cash rate as at 31 January 2015 remained at 2.50%. The annualised average interest rate of Council’s investment portfolio at the same reporting date was 4.05% (weighted average 3.97%) which continues to exceed Council’s benchmark i.e. the cash rate of 2.50% plus 0.75% (or 75 basis points).
Council’s adopted Investment Policy establishes limits in relation to the maturity terms of Council’s investments as well as the credit ratings of the institutions with whom Council can invest.
The following tables provide a dissection of Council’s investment portfolio as required by Council’s Investment Policy. The Policy identifies the maximum amount that can be held in a variety of investment products or with institutions based on their respective credit ratings.
Table 1 and Table 2 shows the percentage held by Council (holdings) and the additional amount that Council could hold (capacity) for each respective category in accordance with limits as established by Council’s Policy.
Table 1: Maturity – Term Limits
Term to Maturity Allocation |
Maximum |
Holdings |
Capacity |
0 - 3 Months |
100.00% |
4.01% |
95.99% |
3 - 12 Months |
100.00% |
58.19% |
41.81% |
1 - 2 Years |
70.00% |
17.53% |
52.47% |
2 - 5 Years |
50.00% |
20.28% |
29.72% |
5+ Years |
25.00% |
0.00% |
25.00% |
Table 2: Credit Rating Limits
|
Maximum |
Holding |
Capacity |
AAA |
100.00% |
0.00% |
100.00% |
AA |
100.00% |
27.63% |
72.37% |
A |
60.00% |
44.89% |
15.11% |
BBB & NR |
40.00% |
26.00% |
14.00% |
Below BBB |
0.00% |
0.00% |
0.00% |
Certification by Responsible Accounting Officer
I, Kathryn Woolley, hereby certify that all investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.
TRIM REFERENCE: 2015/292
AUTHOR: Michelle Catlin, Manager Administration and Governance
EXECUTIVE Summary
Council’s Policy Committees (Sustainable Development Committee, Infrastructure Policy Committee, Services Policy Committee, Environment and Economic Development Policy Committee and Finance Policy Committee) have delegation to determine matters before those Committees, with the exception of items that impact on Council’s Delivery/Operational Plan.
This report provides minutes of the Policy Committees held since the last meeting. Resolutions made by the Committees are for noting, and Recommendations are presented for adoption or amendment by Council.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.
Financial Implications
Nil
Policy and Governance Implications
Nil
1 That the resolutions made by the Sustainable Development Committee at its meeting held on 3 February 2015 be noted. 2 That the resolutions made by the Infrastructure Policy Committee at its meeting held on 3 February 2015 be noted. 3 That the resolutions made by the Services Policy Committee at its meeting held on 3 February 2015 be noted. 4 That the resolutions made by the Environment and Economic Development Committee at its meeting held on 3 February 2015 be noted. 5 That the resolutions made by the Finance Policy Committee at its meeting held on 3 February 2015 be noted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Sustainable Development Committee
At the Sustainable Development Committee meeting held on 3 February 2015, all resolutions were made under delegation, and the minutes are presented for noting.
Infrastructure Policy Committee
At the Infrastructure Policy Committee meeting held on 3 February 2015, all resolutions were made under delegation, and the minutes are presented for noting.
Services Policy Committee
At the Services Policy Committee meeting held on 3 February 2015 all resolutions were made under delegation, and the minutes are presented for noting.
Environment and Economic Development Policy Committee
At the Environment and Economic Development Policy Committee meeting held on 3 February 2015, all resolutions were made under delegation, and the minutes are presented for noting.
Finance Policy Committee
At the Finance Policy Committee meeting held on 3 February 2015 all resolutions were made under delegation, and the minutes are presented for noting
1 SDC 3 February 2015 Minutes, 2015/324⇩
2 IPC 3 February 2015 Minutes, 2015/325⇩
3 SPC 3 February 2015 Minutes, 2015/326⇩
4 EEDPC 3 February 2015 Minutes, 2015/327⇩
5 FPC 3 February 2015 Minutes, 2015/328⇩
Council Meeting 17 February 2015
5.3 Recommendations and Resolutions from Policy Committees
Attachment 1 SDC 3 February 2015 Minutes
5.3 Recommendations and Resolutions from Policy Committees
Attachment 2 IPC 3 February 2015 Minutes
5.3 Recommendations and Resolutions from Policy Committees
Attachment 3 SPC 3 February 2015 Minutes
5.3 Recommendations and Resolutions from Policy Committees
Attachment 4 EEDPC 3 February 2015 Minutes
5.3 Recommendations and Resolutions from Policy Committees
Attachment 5 FPC 3 February 2015 Minutes
TRIM REFERENCE: 2015/290
AUTHOR: Michelle Catlin, Manager Administration and Governance
EXECUTIVE Summary
Councillors have the opportunity to ask questions of the General Manager throughout Council and Committee meetings. While many questions asked can be answered at the meeting, or via a memo circulated to Councillors after the meeting, some questions require further action.
To ensure these questions are recorded and monitored, the attached table is updated, and is provided to Council for information.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That the information provided in the report by the Manager Administration and Governance on Questions Taken on Notice be acknowledged. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Attached is a table of outstanding questions taken on notice from the Council Meetings held from 15 April 2015 to present. Where action has been taken on a particular question, this is noted in the “action” column. A new section has been added to the report where a matter arising has been progressed as a works request so Councillors are provided with an update on those items that require works to be scheduled.
1 Outstanding Questions Taken on Notice, 2014/745⇩
Council Meeting 17 February 2015
5.4 Outstanding Questions Taken on Notice
Attachment 1 Outstanding Questions Taken on Notice
2014/745 OUTSTANDING QUESTIONS TAKEN ON NOTICE
COUNCIL MEETINGS
Date of Meeting |
Question |
Responsible Staff Member |
Action |
3 Feb 2015 |
It was requested that the following items be added to the Councillor Briefing Schedule: 1 Heavy vehicle/truck stop - Northern Distributor Rd. 2 Traffic lights - intersection of Prince/Anson Streets. 3 Traffic facilities - Sale St adjacent to the old Hospital. 4 Traffic lights in Peisley St adjacent to Gardiner Rd. |
Director Corporate and Commercial Services |
These items will be included on the Councillor Briefing Schedule. |
Cr Kidd requested an update on the stormwater harvesting operations and licensing issues. |
Director Technical Services |
Information to be circulated to Councillors. |
|
2 Dec 2014 |
Cr Kidd requested an update on whether land used by the Rifle Range of Sporting Shooters Association of Australia is used by the Defence Force. |
Manager Administration and Governance |
Advice currently being sought and will be circulated to Councillors when confirmed. |
6 Nov 2014 |
A request was made for the City of Orange Traffic Committee to review the operation of the bus stop in Summer Street adjacent to Orange Central (given concerns that two buses cannot easily fit in this space). |
Commercial and Emergency Services Manager |
Staff are currently investigating options. There are issues due to the existing garden beds and loosing car park spaces.
|
7 Oct 2014 |
Cr Gryllis requested guidance in relation to determining any interest when dealing with company names only and not owners of that company. |
General Manager |
Further advice is being sought and will be provided to Councillors. |
2 Sept 2014
|
Cr Hamling requested a briefing to consider options for private cars for sale being parked on Council land, particularly on the Northern Distributor Rd and the Escort Way, and Jack Brabham Park. |
Director Development Services |
This item will be included on the Councillor Briefing Schedule. |
15 April 2014 |
Cr Taylor requested consideration be given to further noise abatement issues at the residential properties in Anson Street adjacent to the Northern Distributor Road. |
Director Technical Services |
A detailed noise abatement plan involving consideration of earth bunds and associated landscaping is being investigated. On completion, a report will be prepared for Council. |
TRIM REFERENCE: 2015/280
AUTHOR: Kathy Woolley, Director Corporate and Commercial Services
EXECUTIVE Summary
This report provides the second quarter review of the 2014/18 Delivery/Operational Plan, as required under Section 403 of the Local Government Act 1993. The report illustrates the progress Council is making on the strategies and tasks identified in its strategic planning documents.
This report also provides a summary of Council’s financial performance over the quarter. The Directions (Our City, Our Community, Our Economy and Our Environment) financial summary tables within the attached performance indicators and quarterly review documents have been reviewed and updated and include projects across all four funds (General, Water, Sewer and Central Business District).
As required under the Integrated Planning and Reporting Guidelines, the attached Performance Indicators also provide the required six monthly review of progress on the key activities set out in the Delivery/Operational Plan.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “1.3 Our City - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions”.
Financial Implications
The December Quarterly Review process has identified variations totalling $331,658 to Council’s adopted budget. The effect of these variations improves Council’s projected year-end position to $2,182,523.
Direction |
Adopted Budget At Sept Review |
Proposed Variations |
Revised Budget |
Our City |
(25,645,390) |
(110,342) |
(25,755,732) |
Our Community |
13,494,814 |
72,225 |
13,567,039 |
Our Economy |
1,656,396 |
218,490 |
1,874,886 |
Our Environment |
8,643,315 |
(512,031) |
8,131,284 |
Total |
(1,850,865) |
(331,658) |
(2,182,523) |
Projected year-end result, by fund, cost to Council:
Fund |
Adopted Budget At Sept Review |
Proposed Variations |
Revised Budget |
General |
(1,014,078) |
(189,547) |
(1,203,625) |
Water |
(294,830) |
(4,483) |
(299,313) |
Sewer |
(536,601) |
(123,764) |
(660,365) |
CBD |
(5,356) |
(13,864) |
(19,220) |
Total |
(1,850,865) |
(331,658) |
(2,182,523) |
The following table presents Council’s projected year-end Operating Result, by Fund:
Fund |
Adopted Budget At Sept Review |
Proposed Variations |
Revised Budget |
General |
141,219 |
(75,857) |
65,362 |
Water |
(166,889) |
(4,483) |
(171,372) |
Sewer |
353,518 |
36,236 |
389,754 |
CBD |
14,644 |
46,136 |
60,780 |
Total |
342,492 |
2,032 |
344,524 |
Further information on the individual variations proposed as part of this review, which have a material effect on this outcome have been detailed in the following schedules.
In reviewing the following schedules, proposed variation amounts in brackets represent either an increase income or a reduction in expenditure and therefore offer a favourable result.
Our City |
Adopted Budget |
Proposed Variation |
Revised Budget |
|
|
|
|
User Charges and Fees |
|
|
|
Reduction in Section 603 Income |
(61,800) |
15,000 |
(46,800) |
Increase in Vehicle Lease income |
(61,280) |
(54,732) |
(116,012) |
Additional income from LEP Application |
0 |
(23,173) |
(23,173) |
|
|
|
|
Interest and Investment Revenues |
|
|
|
Interest to fund Byrnes Family Trust |
(1,957,000) |
(29,000) |
(1,986,000) |
|
|
|
|
Other Revenues |
|
|
|
Insurance Incentive Bonus omitted from original budget |
0 |
(123,719) |
(123,719) |
|
|
|
|
Operational Grants and Contributions |
|
|
|
Reduction – Financial Assistance Grant |
(3,753,320) |
256,851 |
(3,496,469) |
|
|
|
|
Employee Costs |
|
|
|
Salary Savings arising from vacant positions |
|
(151,154) |
(151,154) |
|
|
|
|
Materials and Contracts |
|
|
|
Interest Expense Byrnes Family Trust |
1,000 |
29,000 |
30,000 |
|
|
|
|
Internal Transfers |
|
|
|
Reassignment of Lease charges to Materials and Contracts |
(39,861) |
(15,000) |
(54,861) |
|
|
|
|
Other Expenses |
|
|
|
Increase in General Donations to fund the Ronald McDonald House donation. |
80,000 |
91,070 |
171,070 |
|
|
|
|
Capital Items |
|
|
|
Reduction in Capital Income for Fleet and Plant Replacement resale due to vehicles not required for purchase. |
(711,000) |
86,000 |
(625,000)
|
Upgrade Security System – Civic Centre |
0 |
7,000 |
7,000 |
Upgrade Microphones in Council Chamber |
3,000 |
35,000 |
38,000 |
Overall reduction in Capital Expenditure for Fleet and Plant Replacement due to vehicles not required this financial year. |
1,869,370 |
(129,920) |
1,739,450 |
Design for duplication of East Fork Bridge |
0 |
130,000 |
130,000 |
|
|
|
|
Restricted Asset |
|
|
|
Funding for Security system |
0 |
(7,000) |
(7,000) |
Funding for Microphones in Council Chamber |
0 |
(35,000) |
(35,000) |
Funding for East Fork bridge |
0 |
(130,000) |
(130,000) |
Funding for vehicle |
0 |
(44,000) |
(44,000) |
Our Community |
Adopted Budget |
Proposed Variation |
Revised Budget |
|
|
|
|
User Charges and Fees |
|
|
|
Increase in income for companion animals |
(54,600) |
(85,000) |
(139.600) |
Increase to vehicle lease income |
(38,870) |
(39,456) |
(78,326) |
|
|
|
|
Other Revenues |
|
|
|
Vehicle private use contributions now incorporated in lease income |
(20,980) |
20,980 |
0 |
|
|
|
|
Grants and Contributions – Operating Purposes |
|
|
|
Central Tablelands Landcare Biodiversity Fund |
0 |
(13,473) |
(13,473) |
Supported Aboriginal Playgroup |
0 |
(80,814) |
(80,814) |
|
|
|
|
Grants and Contributions – Capital Purposes |
|
|
|
Glenroi and International Gardens (RMS) |
(19,250) |
(78,000) |
(97,250) |
|
|
|
|
Employee Costs |
|
|
|
Horticultural Assistant Position funded from materials and contracts. |
166,840 |
47,164 |
214,004 |
Supported Aboriginal Playgroup |
0 |
73,280 |
73,280 |
Community Care Coordinator funded from R/A |
0 |
35,000 |
35,000 |
Migrant services funded from Restricted Asset |
0 |
21,000 |
21,000 |
|
|
|
|
Borrowing Costs |
|
|
|
Interest for Anzac Park Recreation Centre |
68,750 |
(17,380) |
51,370 |
|
|
|
|
Materials and Contracts |
|
|
|
Central Tablelands Landcare Biodiversity Fund |
0 |
13,473 |
13,473 |
Reduction to fund Horticultural Assistant Position |
83,610 |
(47,164) |
36,446 |
“Log Book Run” funded from Restricted Asset |
10,000 |
7,683 |
17,683 |
Donation for driveway at Emus Rugby Club |
50,000 |
5,000 |
55,000 |
Gordon Darling exhibition costs |
0 |
6,136 |
6,136 |
Supported Aboriginal Playgroup |
0 |
3,400 |
3,400 |
Crime Prevention Plan funded from Restricted Asset |
0 |
20,000 |
20,000 |
Community Care Coordinator funded from Restricted Asset |
1,710 |
11,127 |
12,837 |
Migrant services funded from Restricted Asset |
0 |
9,600 |
9,600 |
|
|
|
|
Internal Transfers |
|
|
|
Contribution to Robertson Park Stormwater Channel Renewals |
0 |
60,000 |
60,000 |
|
|
|
|
Capital Items |
|
|
|
Purchase of food services vehicle funded from Restricted Asset |
0 |
30,000 |
30,000 |
Art Gallery Fire Panel funded from Restricted Asset |
0 |
44,200 |
44,200 |
Moulder Park Cricket Nets funded from Restricted Asset |
0 |
9,250 |
9,250 |
Purchase of Bus – Food Services funded from R/A |
0 |
53,530 |
53,530 |
Cootes Access Centre Funded from Restricted Asset |
0 |
117,000 |
117,000 |
Orange Cultural Centre – Emergency works funded from Restricted Asset |
0 |
59,400 |
59,400 |
Cenotaph – Statues |
0 |
160,000 |
160,000 |
Moulder Park Bridge and Abutments funded from RMS grant and Restricted Asset |
0 |
85,000 |
85,000 |
|
|
|
|
Loan Repayments |
|
|
|
Anzac Park Recreation Centre Loan |
172,820 |
37,710 |
210,530 |
|
|
|
|
Restricted Asset |
|
|
|
Community Care Coordinator |
0 |
(43,775) |
(43,775) |
Migrant services |
0 |
(35,422) |
(35,422) |
Crime Prevention Plan |
0 |
(20,000) |
(20,000) |
Food services vehicle |
0 |
(30,000) |
(30,000) |
Art Gallery Fire Panel |
0 |
(44,200) |
(44,200) |
Moulder Park Cricket Nets |
0 |
(9,250) |
(9,250) |
Purchase of Bus – Food Services |
0 |
(53,530) |
(53,530) |
Cootes Access Centre |
0 |
(117,000) |
(117,000) |
Orange Cultural Centre – Emergency works |
0 |
(59,400) |
(59,400) |
Moulder Park Bridge and Abutments |
0 |
(7,000) |
(7,000) |
Log Book Run |
0 |
(14,983) |
(14,983) |
Channel Works |
0 |
(60,000) |
(60,000) |
Our Economy |
Adopted Budget |
Proposed Variation |
Revised Budget |
|
|
|
|
Materials and Contracts |
|
|
|
Bloomfield Internal Road Stage 2 (50% Funded from Ex-Services Club) |
0 |
140,000 |
140,000 |
Bloomfield Internal Road Stage 3 (50% Funded from Ex-Services Club) |
0 |
80,000 |
80,000 |
Land settlement for NDR (Funded from Sec 94) |
0 |
95,000 |
95,000 |
Reduction in Souvenir purchases for Visitors Centre |
143,220 |
(38,000) |
105,220 |
|
|
|
|
Income from Sale of Assets |
|
|
|
Sale of land at Astill Drive |
0 |
(235,500) |
(235,000) |
|
|
|
|
Capital Replacement |
|
|
|
Purchase of Onsite vans at Caravan Park |
0 |
38,000 |
38,000 |
Demolition of 1 Summer Street |
0 |
65,000 |
65,000 |
Purchase of Land at Airport Precinct (deposit) |
0 |
270,000 |
270,000 |
|
|
|
|
Restricted Asset |
|
|
|
Land settlement for NDR (Funded from Sec 94) |
0 |
(95,000) |
(95,000) |
Sale of land at Astill Drive transferred to Restricted Asset |
0 |
235,500 |
235,500 |
Funding of demolition at 1 Summer St |
0 |
(65,000) |
(65,000) |
Funding of Airport Precinct Land purchase |
0 |
(270,000) |
(270,000) |
|
|
|
|
Our Environment |
Adopted Budget |
Proposed Variation |
Revised Budget |
|
|
|
|
User Charges and Fees |
|
|
|
Increase to vehicle lease income |
(85,620) |
(39,880) |
(125,500) |
Reclassification of rental income |
(19,570) |
19,570 |
0 |
Adjustment Bond Fee income |
(49,180) |
(20,000) |
(69,180) |
|
|
|
|
Other Revenues |
|
|
|
Reclassification of rental income |
0 |
(19,570) |
(19,570) |
Vehicle private use contributions now incorporated in lease income |
(26,100) |
26,100 |
0 |
Orange Central Car Park - patrols |
0 |
(12,500) |
(12,500) |
|
|
|
|
Grants and Contributions – Operating Purposes |
|
|
|
Moulder Park Shared Path 100% funded (RMS) |
0 |
(100,000) |
(100,000) |
Central Tablelands Local Land Services – ERRRC Vegetation Enhancement Project |
0 |
(14,800) |
(14,800) |
Ex-Services 50% Contribution – Bloomfield Internal Roads Stage 2 |
0 |
(70,000) |
(70,000) |
Ex-Services 50% Contribution – Bloomfield Internal Roads Stage 3 |
0 |
(40,000) |
(40,000) |
|
|
|
|
Grants and Contributions – Capital Purposes |
|
|
|
Suma Park Dam Upgrade |
(2,025,000) |
(1,374,727) |
(3,399,727) |
S93F Planning agreements |
(350,000) |
(1,320,000) |
(1,670,000) |
|
|
|
|
Employee Costs |
|
|
|
Salary savings from vacant positions |
3,345,173 |
(84,429) |
3,260,744 |
|
|
|
|
Borrowing Costs |
|
|
|
Interest reduction for Distributor Road |
171,880 |
(43,450) |
128,430 |
|
|
|
|
Materials and Contracts |
|
|
|
Central Tablelands Local Land Services – ERRRC Vegetation Enhancement Project |
0 |
14,800 |
14,800 |
Settlement in lieu of works re: NDR funded from Restricted Asset |
0 |
45,000 |
45,000 |
Operating lease costs reclassified from Materials and Contracts |
15,000 |
(15,000) |
0 |
Reduction in Orange WWTP Polymer to fund increase in water charges |
964,380 |
(80,000) |
884,380 |
Sewer Modelling – funded from S64 |
0 |
30,000 |
30,000 |
ORRRC Groundwater investigation – funded from Restricted Asset |
0 |
55,000 |
55,000 |
Vegetation Conservation Management |
0 |
14,800 |
14,800 |
Increase in Legal fees – Stormwater Harvesting and Other Water Projects |
15,450 |
53,200 |
68,650 |
Reduction in water mains maintenance to fund increase in legal fees |
99,120 |
(50,000) |
49,120 |
|
|
|
|
Internal Transfers |
|
|
|
Robertson Park Stormwater Channel Contribution |
0 |
(60,000) |
(60,000) |
Operating lease costs reclassified from Materials and Contracts |
0 |
15,000 |
15,000 |
|
|
|
|
Water Availability - Internal |
|
|
|
Increase in sewer treatment water charges – funded by reduction in Polymer |
152,470 |
80,000 |
232,470 |
|
|
|
|
Capital Items |
|
|
|
Moulder Park Shared Path 100% funded (RMS) |
0 |
100,000 |
100,000 |
Reduction for Dechlorination |
1,238,000 |
(130,000) |
1,108,000 |
Filter Media upgrade Re drinking Water |
151,250 |
20,000 |
171,250 |
Reduction in Cathodic protection to fund Filter Media Upgrade |
50,000 |
(5,000) |
45,000 |
Lighting for NDR/ Mitchel Hwy intersection funded from Restricted Asset |
0 |
233,000 |
233,000 |
Leeds Parade / NDR Bunnings entrance |
957,777 |
(137,777) |
820,000 |
Jobs rescheduled to 15/16 – Forest Road / Private Hospital Intersection |
1,591,256 |
(1,524,000) |
67,256 |
Huntley Rd / Bloomfield Intersection |
450,000 |
57,000 |
507,000 |
Forest Road Allity Intersection |
0 |
83,000 |
83,000 |
Farrell / Telopea Intersection |
0 |
83,000 |
83,000 |
Link Road William Maker Drive – Funded from Restricted Asset |
0 |
395,951 |
395,951 |
Cadia Road Upgrade |
0 |
500,000 |
500,000 |
Cycleway Hill Street (RMS) |
200,000 |
(160,000) |
40,000 |
Cycleway Glenroi to Garema Rd (RMS) |
0 |
42,000 |
42,000 |
Cycleway Stirling to Ploughmans (RMS) |
0 |
80,000 |
80,000 |
Cycleway International Gardens to Franklin (RMS) |
0 |
38,000 |
38,000 |
Moulder Park Shared Path (RMS) |
0 |
100,000 |
100,000 |
Robertson park Stormwater Channel |
0 |
60,000 |
60,000 |
Detention Basin (LIRS) |
0 |
660,000 |
660,000 |
Upstream of Shiralee (LIRS) |
0 |
2,680,000 |
2,680,000 |
Dam Warning System to fund Filter Media upgrade |
10,000 |
(10,000) |
0 |
Leeds Parade – Water Main Augmentation funded from Restricted Asset |
500,000 |
(500,000) |
0 |
Southern Suburb Augmentation (LIRS) |
1,600,000 |
(580,000) |
(1,020,000) |
Robinson court – Non Potable Water |
60,000 |
(5,000) |
55,000 |
South Orange Area (LIRS) |
0 |
2,000,000 |
2,000,000 |
Southern Suburb Augmentation –Sewer (LIRS) |
2,950,000 |
(1,410,000) |
1,540,000 |
Ploughmans Valley Augmentation |
420,000 |
230,000 |
650,000 |
Orchard Hills Estate Stage 3 Funded from Restricted Asset |
0 |
16,784 |
16,784 |
|
|
|
|
Loan Repayments |
|
|
|
Distributor Road Loan Adjustment |
432,060 |
94,280 |
526,340 |
|
|
|
|
Restricted Asset |
|
|
|
Settlement in lieu of works re: NDR funded from Restricted Asset |
0 |
(45,000) |
(45,000) |
Sewer Modelling – funded from S64 |
0 |
(30,000) |
(30,000) |
Lighting for NDR/ Mitchel Hwy intersection funded from Restricted Asset |
0 |
(233,000) |
(233,000) |
Jobs rescheduled to 2015/16 – Forest Road / Private Hospital Intersection |
(1,200,000) |
1,200,000 |
0 |
Link Road William Maker Drive – Funded from R/A |
0 |
(395,951) |
(395,951) |
Leeds Parade / NDR Bunnings entrance |
(766,088) |
766,088 |
0 |
ORRRC Groundwater investigation |
0 |
(55,000) |
(55,000) |
Leeds Parade – Water Main Augmentation |
(500,000) |
500,000 |
0 |
Southern Suburb Augmentation (LIRS) |
(1,600,000) |
1,600,000 |
0 |
Suma Park Dam Upgrade |
(11,818,000) |
1,374,727 |
(10,443,273)
|
Southern Suburb Augmentation – Sewer (LIRS) |
(2,950,000) |
2,950,000 |
0 |
Ploughmans Valley Augmentation |
(420,000) |
(230,000) |
(650,000) |
Orchard Hills Estate Stage 3 Funded from Restricted Asset |
0 |
(16,784) |
(16,784) |
Policy and Governance Implications
This report is prepared in accordance with the Integrated Planning and Reporting Guidelines issued by the Office of Local Government.
1 That the information provided in the report by the Director Corporate and Commercial Services on Quarterly Budget Review and Performance Indicators – October to December 2014, be acknowledged. 2 That variations proposed as part of the December Quarterly Budget Review amount to $331,658 be adopted. 3 That Council accept the information provided in the report as satisfying the six monthly progress report on the Delivery/Operational Plan as required by the Office of Local Government. |
further considerations
The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:
Service Delivery |
The Performance Indicators highlight progress in achieving the strategies and actions set by Council’s Delivery/Operational Plan. The “traffic light” indicators show the status of progress. A green light indicates the task is on track, an amber light suggests some delay and a red light is provided to those tasks that are unable to be achieved. All tasks have a comment that indicates progress. |
SUPPORTING INFORMATION
Highlights of the last six months
Key achievements of Council over the first six months of the Delivery/Operational Plan 2014/18 include:
· Pre-Commissioning of the Macquarie River to Orange Pipeline
· Finalisation of the Bio-banking Agreement associated with the Macquarie Pipeline Project
· Significant work on the Fit For Future program of the State Government to demonstrate Orange City Council’s sustainability
· Successful Local Infrastructure Renewal Scheme program application for the provision of Water, Sewer and Drainage infrastructure for the Southern Suburb. Value of works $7M
· Successful $3.4M grant application for the Suma Park Dam Upgrade
· Upgrade of Airport terminal completed
· Successful in obtaining $275,000 grant for the construction of a new pavilion at the Orange Showground
· Completion of the boundary fence upgrade at Wade Park
· Tender awarded for the construction of the Orange Regional Museum, and the demolition of the Orange Visitor Information Centre commenced
· New Equal Employment Opportunity Management Plan developed
· Comprehensive review of Council’s Community Committee network
· Tender awarded for the design and construction of water and sewer infrastructure for the Shiralee Urban Release Area
Quarterly Budget Review
Schedules for major variations proposed for each of the four Directions are shown in the financial implications section of this report.
Additional details of Council’s “Other Expenses” identified in the attached financial schedules at the end of this report are provided in the following table:
Report by Responsible Accounting Officer
The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulation 2005.
As the Responsible Accounting Officer, it is my opinion that the Quarterly Budget Review Statement for Orange City Council for the quarter ended 31 December 2014 indicates that Council’s projected financial position at 30 June 2015 will be satisfactory having regard to the project estimates of income and expenditure, and variations contained therein.
Major Capital Projects
The following tables provide an update on the progress on the major capital projects identified in Council’s adopted budget. The percentage completed column compares the expenditure up to the end of December 2014, to Council’s Adopted Budget. The percentage completed calculation does not include any adjustments proposed as part of the December Review. These adjustments are presented in the Dec Review Adjust column.
1 Financial Summaries December 2014 Budget Review, D15/3011⇩
2 Performance Indicators - Quarter 2 - 2014 2018 Delivery Operational Plan , D15/3128⇩
Council Meeting 17 February 2015
5.5 Quarterly Budget Review and Performance Indicators - October to December 2014
Attachment 1 Financial Summaries December 2014 Budget Review
5.5 Quarterly Budget Review and Performance Indicators - October to December 2014
Attachment 2 Performance Indicators - Quarter 2 - 2014 2018 Delivery Operational Plan
Quarterly Performance Indicators
2014/2018 Delivery/Operational Plan
Quarter 2 – October to December 2014
D15/3128
OUR CITY
Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent |
||||
Strategy 1.1 – Provide easily obtainable information on the legal responsibilities of Councillors, Council staff and the community |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
1.1.1 |
Develop Delegations and Sub-Delegations Register |
Review Delegations and Sub-Delegations Register for legislative compliance quarterly |
|
The amended delegations to the General Manager were adopted by Council in November 2014. Work commenced on sub-delegating functions to staff. |
1.1.2 |
Provide information to Councillors on training and development opportunities |
Information provided to Councillors on training opportunities |
|
Information is provided to Councillors on training opportunities. Several Councillors attended the Local Government NSW Conference during the quarter. |
1.1.3 |
Ensure Council maintains an internet and social media presence |
Comprehensive review of Council’s website by June 2015 |
|
Information
on Council's website and social media is reviewed and updated regularly, with
current news and events listed on a daily basis. |
New features added to Council’s website and social media pages |
||||
Quarterly review of information provided on Council’s website |
||||
1.1.4 |
Complete implementation of the Enterprise Risk Management Program (by April 2015) |
Action Plans being completed as per schedule of ERM Risk Assessments |
|
Program implementation progressing, with the plan being reviewed during the quarter and three new risk assessments commenced. The Monitoring Framework has been determined through the internal Enterprise Risk Management Committee, and the ERM Officer working with staff on reviewing and updating action plans, ratings, and undertaking new assessments. |
At least three new risk assessments conducted during the quarter |
||||
Monitoring framework established by December 2014 |
Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent |
||||
Strategy 1.2 - Information and advice provided for the decision-making process will succinct, reasoned, accurate, timely and balanced |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
1.2.1 |
Manage Council’s electronic document management system |
Incoming correspondence processed daily |
|
Records have been retained/destroyed in accordance with relevant provisions of GA39 (legislative outline of record keeping requirements). Incoming correspondence continues to be processed daily. For the period to January to December 2014, the Records Section processed 17,727 incoming letters. |
Records retained/destroyed in accordance with GA39 |
||||
1.2.2 |
Provide financial reporting with reference to the Long Term Financial Plan and Delivery/Operational Plan requirements |
Annual financial statements finalised by November |
|
Annual
financial statements finalised during the quarter. September quarter reports
presented to Council in November. |
Quarterly reports presented to Council within two months of the end of each quarter |
||||
1.2.3 |
Establish and manage Council's Community Committee Network |
Conduct general training for Committee Clerks in November annually |
|
Council considered its Committee structure in September and requested a comprehensive review be undertaken. This review was completed in the quarter, and Council determined the Community Committee framework in December 2014. This included setting the annual meeting schedule for all Committees, which has now been advised to all members. All Committee Charters have been reviewed and will be presented to the first meeting of each Committee. |
Establish annual Committee Meeting schedule in November annually |
||||
Report on establishment of Committees in September annually |
||||
Review of Committees terms of reference/charters undertaken in October annually |
Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent |
||||
Strategy 1. 3 - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions. |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
1.3.1 |
Provide a framework for development in the city through the Orange Local Environmental Plan (OLEP) 2011, plans of management and the Development Control Plan |
Develop and have adopted Development Control Plan (DCP) 2012 by June 2015 |
|
Orange Local Environmental Plan gazetted and Amendments 1 – 3 have been adopted. Amendment 1 has commenced and covers the South Orange “Shiralee” amendments. The South Orange Masterplan was completed and adopted by Council on 2 September 2014. |
South Orange land use masterplanning completed by June 2015 |
||||
1.3.2 |
Review and report on the five key areas of our environment (water, air, biodiversity, soil, salinity) through preparation of the State of Environment Report (SOE) |
Publish the annual SOE by November |
|
The State of the Environment Report was completed during the quarter. |
1.3.3 |
Support Local Emergency Management Committee (LEMC) |
Organise and attend quarterly meetings of the (LEMC) |
|
A meeting of the LEMC was held during the quarter, with key items endorsed including Local Emergency Operations Centre Standard Operating Procedures and the Emergency Risk Management Report |
1.3.4 |
Support the Rural Fire Service |
Attend pre and post season Bush Fire Management Committee Meetings |
|
Meetings of the Bush Fire Management Committee and the Bush Fire Liaison Committee were attended during the quarter |
Attend quarterly Bush Fire Liaison Meetings |
Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent |
||||
Strategy 1. 3 - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions. |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
1.3.5 |
Develop and implement the suite of Integrated Planning and Reporting documents |
Comprehensive review of the Community Strategic Plan by March 2016 |
|
Work has commenced on the new versions of the Delivery/Operation Plan and the Resourcing documents (Workforce Management Plan, Assets Management Strategy and Plans and Long Term Financial Plan). Initial planning of the two year consultation approach to create the revised version of the Community Strategic Plan (when new Council elected) has commenced. Annual report 2013/14 completed and lodged in November 2014. |
Minor review of the Community Strategic Plan by February annually |
||||
Preparation of the Annual Report by October annually |
||||
Review of the Asset Management Policy and Plans by February annually |
||||
Review of the Community Engagement Strategy by June 2015 |
||||
Review of the Long Term Financial Plan by February annually |
||||
Review of the Workforce Management Plan by February annually |
Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent |
||||
Strategy 1.4 – Ensure a framework that Council’s policies, procedures and programs relate to the vision and directions of the Community Strategic Plan, including a disability action plan. |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
1.4.1 |
Strategic and Operational Policy Review Schedule developed and adopted. |
Policies reviewed in accordance with the Review Schedule, including the Code of Conduct by March annually, the Code of Meeting Practice by April annually, the Councillor Payment of Expenses and Provision of Facilities in September annually |
|
Work continued during the quarter on reviewing Strategic and Operational policies. The schedule for the review of policies is delayed in some areas, however, key Strategic Policies have been reviewed and updated in accordance with the adopted schedule. |
1.4.2 |
Ensure Councillors are aware of key Policy requirements |
Training for Councillors in the Code of Conduct and Code of Meeting Practice annually in December (except in election years, then October |
|
Training for Councillors in Code of Conduct and Code of Meeting Practice was organised during the quarter, and will be conducted in the next quarter. |
Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange |
||||
Strategy 2.1 - Provide a flexible and adaptable community engagement process for gathering and disseminating information, ideas and responses. Engage with the community through a variety of formats including traditional media, emerging technologies, Committees and forums. |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
2.1.1 |
Promote Council's activities through media releases, media briefings and host community information sessions when appropriate |
Issue media releases at a minimum of one weekly |
|
Media releases and briefings issued at least one per week. This information also provides the basis of postings on the website and social media. Council has undertaken a launch of an E news service. |
Provide at least one media briefing per week |
Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange |
||||
Strategy 2.2 - Provide Council Customer Service that is easy to access and use, interactive and responsive |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
2.2.1 |
Provide a one-stop customer response service |
Provide an after-hours response service |
|
Council continues to provide an after-hours phone service. Customers can log requests through the Council's website and all requests have been assigned to relevant staff through Council's Customer Request System. |
Respond to issues reported through Council's internet site within 14 days |
||||
2.2.2 |
Annually review the Customer Service Obligation Policy and ensure all staff comply with the requirements of the policy |
Customer Service Obligation Policy reviewed annually in April and distributed to staff |
|
The Customer Service Obligation Policy will be reviewed in the next quarter. |
Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange |
||||
Strategy 2.3 - Facilitate community input into local and regional strategic lobbying and advocacy initiatives for the needs and aspirations of the people of the City of Orange to external stakeholders. |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
2.3.1 |
Establish Committees with community members to assist Council in developing and managing projects |
Meeting schedule developed for all planned meetings |
|
With Council's determination of the Committee Structure in December 2014, a recruitment process has commenced. The Schedule of meetings has been set and communicated to all members. |
Number of scheduled meetings held |
||||
Recruit Committee members as required |
||||
2.3.2 |
Maintain membership of key lobby groups to advance regional priorities |
Build on relationships with key lobby groups including but not limited to CENTROC, NetWaste, Regional Development Australia, Central NSW Tourism, Regional Cities, Central West Libraries, Bathurst, Orange, Dubbo Alliance, and Association of Mining Related Councils |
|
Council maintained relationships with key lobby groups in the region. |
Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders, recognising the special needs of older residents and people from culturally diverse/non-English speaking backgrounds |
|||||||||
Strategy 3.1 - Provide opportunities for potential candidates who wish to stand for Local Government elections to become familiar with Council processes, activities and services |
|||||||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|||||
3.1.1 |
Conduct candidate information sessions in conjunction with the NSW Electoral Commission and Electoral Funding Authority |
Information sessions conducted |
|
This action will commence in 2016. |
|||||
Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders, recognising the special needs of older residents and people from culturally diverse/non-English speaking backgrounds |
|||||||||
Strategy 3.2 - Provide a framework for staff to exercise the opportunity to build on and develop their leadership potential, as well as recognising the value of older workers |
|||||||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|||||
3.2.1 |
Implement the Workforce Management Plan |
Develop and implement a Safety Plan by December 2014 |
|
A new EEO Management Plan was approved during the quarter. The majority of employees have been trained in the new online performance review system. Succession Planning Guiding Principle approved. |
|||||
Develop and implement review of Employee Performance Review process by June 2015 |
|||||||||
Implement changes from the Recruitment Review process by December 2014 |
|||||||||
Implement e-learning solution by October 2014 |
|||||||||
Review Equal Employment Opportunity Management Plan by December 2014 |
|||||||||
Succession planning review complete by June 2015 |
|||||||||
Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders, recognising the special needs of older residents and people from culturally diverse/non-English speaking backgrounds |
|||||||||
Strategy 3.3 - Recognise that members of the community will take different leadership pathways, the Council will support this growth and development through appropriate activities, initiatives and assistance |
|||||||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|||||
3.3.1 |
Apply Council's adopted Donations and Grants Policy to support community excellence |
Report requests for support to Council quarterly |
|
Quarterly reports presented to Council in accordance with Policy. |
|||||
|
Objective 4 - Build on the capacity of the City as a leader by participating in local, regional, national and global organisations, networks and initiatives |
|||||
Strategy 4.1 - Continue to deliver a leadership role as a major entity in the region and actively contribute to the future direction of local, regional and national initiatives to support and facilitate improved outcomes for the community |
|||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
4.1.1 |
Engage with State and Federal Governments on funding and policy matters |
Demonstrated advocacy on emerging strategic matters important to the City and region |
|
Applications for water and airport projects submitted under restart NSW Water Security for regions and the National Stronger Regions Infrastructure Fund. Secured Local Infrastructure Renewal Scheme secured for Suma Park Dam upgrade project. |
|
Demonstrated advocacy on key community issues |
Objective 4 - Build on the capacity of the City as a leader by participating in local, regional, national and global organisations, networks and initiatives |
||||
Strategy 4.2 - Actively contribute to the future direction of international strategic initiatives to build capacity and cross-cultural understanding |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
4.2.1 |
Maintain strong cultural linkages |
Maintain Sister Cities relationships with Timaru, New Zealand; Ushiku, Japan; Orange, California; Mt Hagen, Papua New Guinea |
|
Cultural linkages with our Sister Cities continued to be supported over the quarter. The celebration of 30 year relationship with Mt Hagen in 2015 is on hold until there is more certainty around the elected Council in Mt Hagen. |
OUR COMMUNITY
Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle |
||||
Strategy 5.1 - Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
5.1.1 |
In conjunction with the community, develop strategies for public open space |
Bicycle Plan reviewed by July 2015 |
|
Draft Orange
Botanic Gardens Precinct Master Plan developed. |
Botanic Gardens Master Plan reviewed by July 2015 |
||||
Cook Park Master Plan reviewed by July 2016 |
||||
Playground Strategy reviewed by July 2016 |
||||
5.1.2 |
Review and implement the Pedestrian Access Mobility Plan |
Actions implemented in accordance with the Plan |
|
Action scheduled for July 2015. |
Pedestrian Access Mobility Plan reviewed by July 2015 |
||||
5.1.3 |
Increase and improve public open space accessibility and facilities for a broad range of members of the community. |
Design and construct the Moulder Park Youth Precinct by June 2015 |
|
Moulder Park Youth Precinct Concept design completed |
Installation of seating and shelters to Wetlands by June 2015 |
||||
Sir Jack Brabham Park shared path network sealing of gravel sections for improved accessibility by June 2015 |
||||
Undertake Ploughmans Wetland State 2 pathway (boardwalk) by June 2015 |
Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle |
||||
Strategy 5.1 - Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
5.1.4 |
Showground utilisation and servicing plans developed |
Develop detailed costed Capital Works program |
|
Development application for the new pavilion approved by Council during the quarter. Council was successful in its grant application for $275,000 to assist in the cost of construction. |
Identify potential users of facilities and promote availability |
Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle |
||||
Strategy 5. 2 - Maintain and renew recreational spaces and infrastructure assets as specified within the Asset Management Plan at agreed levels of service to optimise community use |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
5.2.1 |
Implement maintenance activities for parks infrastructure (seats, signs, fences, pathways playgrounds) to ensure items are maintained appropriately |
Engage Playground Consultant to undertake playground safety inspections on a three year interval |
|
Playgrounds across the City are inspected monthly with each inspection recorded |
Re-oil the Orange Adventure Playground by June bi-annually |
||||
Repaint/oil seats in Cook Park and the Orange Botanic Gardens by June annually |
||||
Sir Jack Brabham Park irrigation extension and drainage completed by June 2015 |
||||
Undertake recorded playground inspections on a monthly basis |
||||
5.2.2 |
Implement renewal and expansion of recreational assets |
Botanic Gardens – Development of Rosacea Garden by December 2014 |
|
Development of the Rosaceae Garden within the Botanic Gardens continues to be implemented Contact with suitable fountain restoration consultants has been undertaken and quotations requested for the restoration of the James Dalton Fountain in Cook Park. Construction of the Cutcliffe Park cricket nets completed for summer season usage. Upgrading of the Wade Park playing field boundary
fence commenced following consultation with user groups. |
Botanic Gardens – Redevelopment of stormwater filtration ponds by June 2015 |
||||
Cook Park – Restoration of James Dalton Fountain by June 2015 |
||||
Cutcliffe Park renewal of cricket nets by June 2015 |
||||
Installation of shade cloth at Spring Hill Park playground by June 2015 |
||||
Wade Park flood lighting by June 2016 |
||||
Wade Park picket fence by October 2014 |
Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community |
|||||
Strategy 6.1 - Identify changing community aspirations and undertake community engagement and planning for the development and support of sporting and recreational services |
|||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
6.1.1 |
Support the implementation of the Council on the Ageing Plan for Orange |
Council on the Ageing Plan reviewed at quarterly meetings of the Ageing Community Committee and actions completed |
|
November meeting of the Ageing Community Committee did not have a quorum but did discuss the application for approval of Orange as an Age Friendly Community. This will be progressed at the Committee's next meeting. |
Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community |
|||||
Strategy 6. 2 - Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities. |
|||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
6.2.1 |
Work with existing and emergent groups for the development of Sir Jack Brabham Park |
Design, planning and construction of Sir Jack Brabham Sports Centre complete by June 2015 |
|
Conceptual designs for the Sir Jack Brabham Park Sports Centre are being developed into detailed design and construction drawings for tendering purposes. Development consent approved by Council in December 2014 |
|
6.2.2 |
Rectangular playing field development finalised |
Planning of rectangular playing field by June 2015 |
|
Council continues to investigate options for the location, scope and costing for the construction of the rectangular sporting fields. Council is also discussing the project with potential project partners. It is expected that an options paper will be considered by Council prior to 30 June 2015. |
Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community |
||||
Strategy 6.3 - Ensure the sporting and recreational facilities, programs, activities and health programs provided by Council are effectively and efficiently managed, affordable and support healthy lifestyle choices. |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
6.3.1 |
Support and work with sporting organisations to secure events for the Orange region |
Support at least three major events annually |
|
Council supported the conduct of the following
sporting events during the quarter: |
6.3.2 |
Operate the Orange Aquatic Centre |
Centre complies with Royal Life Saving Society and NSW Health guidelines |
|
Regular water testing has been completed to ensure compliance with relevant guidelines. There have been 48,684 patrons use the Centre and 587 children enrolled in learn to swim during the quarter. |
Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community |
||||
Strategy 6. 4 - Encourage partnerships with community groups, government agencies and the business sector for the achievement of improved healthy lifestyle choices for the community |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
6.4.1 |
Provide healthy and active living recreational activities for older people, people with a disability and younger people |
Provide recreational activities including after school and school holiday activities for identified young people |
|
Teen Time provided after school and
vacation care programs for up to 9 high school aged students with disability. |
6.4.2 |
Engage the community in the Parks Alive program and environmental activities |
Engage four schools per annum in the Parks Alive program |
|
Throughout the last quarter Council conducted four environmental Bill's Bush Tours, three community tree planting events, engaged three local schools with four one day events and combined with the Local Land Services to run one plant identification day in Black Sallee Reserve. |
Four community events held per annum (eg promotion at Australian National Field Days in October annually) |
||||
Four educational activities per annum (eg wetlands walks) |
||||
Four tree playing days per annum |
||||
6.4.3 |
Work with community organisations and agencies to develop and operate programs which have a positive impact on community health |
Provide support and encouragement for community activities that raise awareness and promote healthy lifestyles, eg Relay for Life, Eight Day Games etc |
|
Council provided support to the
following activities during the quarter: |
Objective 7 - Encourage resident and Government involvement to ensure a supportive and safe City |
||||
Strategy 7.1 - Feel safe in our homes and wider community by undertaking community engagement to keep plans and policies current for crime prevention, emergency service response, community safety and amenity, and promoting healthy and accessible links for older people and youth. |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
7.1.1 |
Engage the community in addressing crime |
Participate in Crime Prevention Partnership (CCP) |
|
Research
conducted providing data on crime in Orange. Survey conducted providing
information about community perceptions of crime and comparisons made against
data collected in previous years. |
Participate in the implementation of the CCP Action Plan |
||||
Participate in the Orange Liquor Accord |
||||
Promote the Operation Never Again program |
||||
7.1.2 |
Evaluate the implementation of the Children (Protection and Parental Responsibility) Act 1997 using collected data and community perception surveys (operational area only approved until 2014-15) |
Compile and submit six monthly reports on the implementation of the Act |
|
Community
survey conducted included questions on community perception of safety in the
City and the Children (Protection and Parental Responsibility) Act 1997. |
Objective 7 - Encourage resident and Government involvement to ensure a supportive and safe City |
||||
Strategy 7.2 - Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
7.2.1 |
Conduct the Orange and Cabonne Road Safety Program |
Implementation of the Road Safety Officer Action Plan |
|
Activities completed in the quarter included: attendance at City of Orange Traffic Committee and Cabonne Shire Traffic Committee meetings. Developed and implemented a drink drive campaign - Leave the Car at Home Make a Taxi Your Plan B - included working with Orange Taxis. Developed and updated planned drives for Orange and Cabonne leaners drivers' App. Engaged and invited cafes and eateries to participate in the driver fatigue campaign Free Cuppa for the Driver. Maintained social media through the Orange and Cabonne Road Safety page. Maintained road safety messages on the Free Cuppa for the Driver Facebook page. Maintained road safety information through twitter. Provided crash data analysis to Orange and Cabonne councils for the development of black spot funding applications. |
7.2.2 |
Review, maintain and renew CCTV in public places as required |
CCTV system operating in compliance with Orange CBD CCTV Memorandum of Understanding between Orange City Council and the Canobolas Local Area Command |
|
Council continues to operate the CCTV system in accordance with the MOU. Additional cameras have been added as funding and need permits. |
7.2.3 |
Manage Companion Animals |
Facilitate bi-monthly meetings of the Companion Animals Community Committee |
|
Patrols and impounding services continued to be
provided. |
Impounding service provided |
||||
Review of Companion Animals Management Plan annually in August |
Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population |
||||
Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services, that reflect the interests and aspirations of the broader and culturally diverse community |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
8.1.1 |
Implement the Central West Libraries Strategic Plan |
Actions implemented in accordance with the Strategic Plan |
|
Draft Strategic Plan presentation given at Central West Libraries Committee Meeting on 24 October 2014. Due to lack of quorum any discussion was postponed until February 2015. Major actions will be included in CWL Operational Plan 2015/16. |
8.1.2 |
Implement the Strategic Plan for the Orange Civic Theatre and Orange Function Centre |
Actions implemented in accordance with the Strategic Plan |
|
During the quarter, the draft Strategic Plan has been completed and is now being reviewed internally prior to being presented to Services Policy Committee. |
8.1.3 |
Implement the Strategic Plan for the Orange Regional Gallery |
Actions implemented in accordance with the Strategic Plan |
|
Public programs and education programs have been developed in association with the exhibitions scheduled for 2015 and details have been published in brochures. |
8.1.4 |
Progress the development of the Orange Regional Museum |
Construction of the Orange Regional Museum by December 2015 |
|
Tender
awarded by Council for the construction of the Museum. Visitor Information
Centre demolished in accordance with the tender document (including where
possible the recycling of materials). Waste materials removed from site. |
Continue to explore funding sources |
Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population |
||||
Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services, that reflect the interests and aspirations of the broader and culturally diverse community |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
8.1.5 |
Deliver annual performing arts program |
Assist local schools and the Orange Eisteddfod Society to present well managed programs annually |
|
This quarter
the 2015 Subscription season was delivered on Wednesday 4 December to
audience of 300 theatre patrons. The response has been very positive with
over 120 Subscribers engaging with the program in the first 10 days. |
Develop a subscription season with no less than 15 productions by December annually |
||||
Ensure no less than three dedicated children's productions are programmed by December annually |
||||
Through the "Road Works" consortium, present two works which provide audience engagement opportunities |
||||
8.1.6 |
Deliver the Orange Regional Gallery program |
Mount 25 exhibitions at the Gallery annually |
|
Six
exhibitions have been installed in the quarter. |
Conduct a range of public programs including floor talks, art tours, workshops, children's art classes, special events and lectures |
Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population |
||||
Strategy 8.2 - Seek innovative and creative solutions in partnerships with key stakeholders that convert the demonstrated community need for cultural services/facilities to infrastructure and activities. |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
8.2.1 |
Deliver the Orange Library Service |
Deliver on-line programs (e-smart libraries, Tech Savvy Seniors) in accordance with funding agreements |
|
Conditions
of Central West Libraries Joint Agreement and other strategic documents met. |
Deliver the Library Service in accordance with the Central West Libraries Strategic Plan and Central West Libraries Joint Agreement |
||||
Provide a calendar of events and activities by February |
||||
Provide early childhood literacy programs that meet National Public Library Standards and Guidelines |
||||
Provide heritage collections and services (Local Studies, Family History) |
||||
Refurbish the Library to "People Places" Guidelines by December 2015 |
||||
8.2.2 |
Make the Library's heritage collections available on-line |
Digitise oral history stories (from cassettes) by December 2014 |
|
Digital copies of Oral History cassettes made. To be made available on-line through Library Management System (Spydus) in next quarter |
8.2.3 |
Link visual arts with other organisations via partnerships and other innovative shared events |
Explore further funding sources from environmental organisations and other partnerships by December 2014 |
|
Planning of the Alan Sisley Memorial Lecture, in partnership with the Friends of the Gallery, has progressed and a date has been selected. The Gallery is working with the Friends of the Gallery to present a fund-raising film event. |
Mount at least four events with Friends of the Gallery annually |
||||
Participate in the Taste Orange Festival |
||||
Partner with the Orange Arts Festival 2015 and include local schools |
||||
8.2.4 |
Partner with the Orange Health Service (OHS) in providing innovative events |
Conduct art in health program |
|
A new suite of art works was installed in November. |
Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population |
||||
Strategy 8.3 - Ensure the precincts, buildings, programs and activities provided by the Council’s Cultural Services are professionally managed |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
8.3.1 |
Provide for the management and operation of Central West Libraries on behalf of the Member Councils |
Requirements of the Library Act 1939 and the Central West Libraries Joint Agreement are met |
|
Requirements of the Library Act 1939 and the Central West Libraries Joint Agreement were met during the quarter. |
8.3.2 |
Continue to support the Orange and District Historical Society to document and evaluate their collection |
Rationalisation of storage finalised by December 2014 |
|
The Society continue to deaccession the collection with some items being useful for Wentworth Mine and Emmaville Cottage |
8.3.3 |
Implement programs and manage Council's heritage assets through community leadership |
Complete audit of all Council-owned heritage buildings by December 2014 |
|
Audit of Council owned properties progressing in conjunction with Council's Heritage Adviser |
Implementation of Heritage Strategic Plan |
||||
Interpretative signs program developed by June 2015 |
||||
8.3.4 |
Implement the Spring Hill Masterplan and the Lucknow Masterplan |
Implement actions in accordance with each Masterplan |
|
A Memorial Avenue of Trees have been planted in Alf Read Park |
8.3.5 |
Continue to implement Regional Sustainable Collections Projects |
Program of strategies developed in partnership with regional museums, cultural groups and Council's cultural facilities |
|
Orange Health Service documentation continuing with over 700 items catalogued. The RSL Museum has approached the Museum for assistance with documentation of its collections. A program will commence in the New Year. The Orange Regional Museum has also provided advice to Electrolux on documentation of its collection prior to shutting down in 2016. Villages of the Heart held a Gastronomy workshop in October with 25 people from around the region attending. |
8.3.6 |
Manage the Orange Regional Museum |
Ensure the Museum meets Museum Australia National Standards |
|
The Orange Regional Museum Collection Policy has developed and adopted in the quarter. |
Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population |
||||
Strategy 8.4 - Acknowledge our diverse cultural heritage by encouraging and implementing programs and events that tell the stories of the urban, village and rural communities and their people |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
8.4.1 |
Deliver a program to commemorate the Centenary of World War I 2014-2018 |
Facilitate bi-monthly Working Party meetings |
|
Bi-monthly working party meetings held. Items added to blog and linked social media daily. |
Publish Centenary of World War I in Orange blog from July 2014 |
||||
8.4.2 |
Support heritage conservation in the City |
Implementation of the 2014/2017 Heritage Strategic Plan in relation to urban design management |
|
Council's Heritage Strategy continues to be implemented with the Sir Neville Howse and Isabel and Stuart Douglass Awards Program being provided to schools in Orange on an annual basis. |
NSW Heritage branch three year funding agreement obligations met |
||||
8.4.3 |
Deliver a range of programs to promote cultural diversity |
Continue the development of the Wentworth Mine Site to 2019 |
|
Wentworth Mine continues to be open on the first weekend of each month. A blacksmith is available during these times. An interpretation strategy for Emmaville Cottage has been developed with an exhibition on the cottage to be installed by February 2015. A brief is currently being developed for a thematic history of the Chinese in the region and for an Aboriginal Study of Cabonne and Blayney Council areas. Discussions with the Aboriginal community to implement the Aboriginal History of Orange continue to be undertaken. |
Deliver a program to interpret the Aboriginal history of the Orange region by June 2015 |
||||
Deliver the "Villages of the Heart" project by June 2016 |
||||
Develop a thematic history of the Chinese to Orange and district by June 2016 |
||||
Develop the Emmaville Cottage by June 2016 |
Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community |
|||||
Strategy 9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability. |
|||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
9.1.1 |
Evaluate existing, plan new and determine funding and operational needs for programs for young people |
Implement programs as identified by the Youth Forum by June 2015 |
|
Recruitment has been finalised for the appointment of the Youth Development Officer. Casual staff have assisted in the conduct of after school activities and Christmas celebration events in both Bowen and Glenroi. |
|
9.1.2 |
Prepare for the implementation of "consumer directed service delivery" |
Consult with key stakeholders to determine impacts by June 2015 |
|
Tenders called and a provider organised to undertake Third Party Verification of Council's Ageing and Disability services in preparation for new funding model to be implemented on 1 July 2015. |
|
Continue to provide a high quality, sustainable service that meets the needs of the client group |
|||||
Identify service delivery changes required by June 2015 |
|||||
9.1.3 |
Provide support to Home and Community Care Services in the Central West |
Compliance with HACC Development Officer Plan |
|
Plan complied with over the quarter, activities including: •
Presentations and reports at HACC Forums |
|
Meetings of interagencies attended |
|||||
Prepare for transition to new funding arrangements in July 2015 through training and strategic planning |
Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community |
||||
Strategy 9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability. |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
9.1.4 |
Liaise with the Community Working Party to determine culturally appropriate responses to the needs of the Aboriginal community |
Development and implementation of programs as identified as Council priorities by the OCAWP |
|
Council
continues to liaise with the Orange Aboriginal Community Working Party
concerning the implementation of the strategies of the Social Development
Plan. Aboriginal Affairs NSW will formally launch the Plan in 2015. |
Liaison with relevant community bodies |
||||
9.1.5 |
Engage with the local culturally and linguistically diverse community to identify needs and opportunities |
Funding opportunities identified and sourced by December 2014 |
|
Council has
been notified that the application to the Department of Social Services to
extend the Migrant Support Service for a further three years was successful. |
Implement programs in accordance with funding provided by the Community Relations Commission and Department of Social Services |
Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community |
||||
Strategy 9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability. |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
9.1.6 |
In line with Council's Statement of Commitment to the Aboriginal Community, work with the Community Working Party to achieve the outcomes of the Orange Aboriginal Social Plan |
Support the implementation of the Orange Aboriginal Social Plan by June 2015 |
|
Supported
Playgroup application submitted and current funding extended to 30 June 2015. |
Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community |
||||
Strategy 9.2 - Ensure the precincts, buildings, programs and activities provided by Council’s children’s services are professionally managed |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
9.2.1 |
Deliver quality children's services |
Services comply with National Standards and achieve successful assessment in accordance with the National Quality Framework |
|
All services
that are required to meet the National Quality Standards have been
successfully assessed and rated against the Standards. All services regularly
review and implement a Quality Improvement Plan to ensure continuous
improvement and as part of working towards their next assessment. |
Utilisation rates of Council's Children's Services |
Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community |
||||
Strategy 9.3 - Ensure the precincts, buildings, programs and activities provided by the Council’s ageing and disability services are professionally managed, integrated and meet demonstrated needs. |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
9.3.1 |
Utilise available government funding to support the delivery of accessible and affordable services for older people and people with a disability |
Funding options identified and grant applications submitted |
|
Funding
application to the Department of Social Services for an information hub to be
located at the HACC Centre was not successful. |
Relevant reporting requirements met |
||||
9.3.2 |
Provide supported accommodation services to adults with an intellectual disability |
Compliance with Ageing, Disability and Home Care funding agreement |
|
Council
provided supported accommodation to eleven residents across three homes
within Residential Services. Services are provided in line with NSW
Disability Service Standards and NSW Disability Inclusion Act 2014. |
Compliance with NSW Disability Service Standards, NSW Services Act 1993 and the Children and Young Persons (Care and Protection) Act 1998 |
||||
Number of residents supported |
OUR ECONOMY
Objective 10 - Build on the economy, lifestyle and character of Orange to position the City as a destination of choice |
||||
Strategy 10.1 - Capitalise on the character and lifestyle of Orange to enhance tourism |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
10.1.1 |
Develop Branding Strategy for Orange |
Implement and monitor branding strategy |
|
Visit Orange
brand style guide has been completed. |
10.1.2 |
Deliver Visitor Information Services |
Planning of new facility undertaken |
|
Construction of new Visitor Information Centre (VIC)/Museum is underway. Online VIC services have been expanded. |
Relocation to temporary service pending finalisation of the Museum |
||||
10.1.3 |
Implement the Orange Tourism Strategy |
Actions from the Orange Tourism Strategy delivered in accordance with the Strategy |
|
A range of actions in the tourism strategy have been completed or are being completed. These include the new airport, enhanced civic precinct for the VIC, jobs creation strategy, increase use of technology in VIC services, accommodation audit, regular famils for VIC staff, development of a mobile app, development of walking and cycling trails, development of social media strategy. |
Objective 10 - Build on the economy, lifestyle and character of Orange to position the City as a destination of choice |
||||
Strategy 10.2 - Facilitate and support the attraction and development of events, festivals, venues and activities for residents and visitors, ensuring access and participation for older people. |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
10.2.1 |
Provide a range of quality accommodation and services and maintenance of all infrastructure to the Colour City Caravan Park |
Implement of Capital Works Program including upgrading the cottage and cabins by June 2015 |
|
Cabin upgrades have been completed, works have commenced on upgrades of 4 standard cabins and electrical works. |
Maintain current three star rating |
||||
Occupancy Rate |
||||
10.2.2 |
Include in planning processes the assessment of long term cultural infrastructure projects |
Long term strategic plan for cultural infrastructure complete by June 2015 |
|
Council is continuing its analysis of the Function Centre, Orange Civic Theatre, Conservatorium of Music, Orange City Library and Art Gallery to determine the future strategic direction for Cultural Facilities including the consideration of new projects. |
Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council |
|||||
Strategy 11.1 - Encourage the growth of local business, support emerging industry sectors and attract new investment to Orange |
|||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
11.1.1 |
Explore avenues to assist business development in the City in conjunction with the Orange Business Chamber |
Number of businesses provided with support in each quarter |
|
28 businesses were supported during the quarter. |
|
11.1.2 |
Develop, maintain and provide information resources appropriate for business development and/or relocation, including web-based and mobile application platforms |
Number of businesses listed on Council's on-line Business Directory |
|
347 businesses listed in the directory with another two added during the quarter. |
Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council |
||||
Strategy 11.2 - Foster partnerships and encourage development across a range of industry clusters. |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
11.2.1 |
Participate in the Evocities Program |
Attendance at quarterly Strategy Meetings |
|
Review of strategic issues for EvoCities commenced. The Memorandum of Understanding ends in June 2015. Strategy meeting attended in the quarter. Assistance offered to those making enquiries. |
Provision of information to relocatees |
||||
11.2.2 |
Advocate for critical infrastructure and services using regional relationships |
Actions from advocacy relationships with CENTROC, RDA – Central West, State and Federal governments to further the establishment of regional infrastructure and services |
|
Involvement in advisory panel at invitation of NSW Government on Joint Organisations as part of the Fit For Future reform of Local Government project. Ongoing role of three positions on Committee of Regional Development Australia Central West (RDACW). Championing the creation of a shared infrastructure matrix across Central West being developed by RDACW and Centroc collaboratively which will be used to inform the NSW and Federal governments when assessing funding applications. Active involvement with NSW Planning on the creation of the Regional Growth Plan. Active involvement with Centroc on the need for a Food and Fibre Plan. Adoption of the Jobs Creation Strategy which identifies three tiers of government proactively working together to generate jobs growth in Orange. |
11.2.3 |
In collaboration with the Health industry, work to create maximum service, employment and lifestyle opportunities whilst minimising negative impacts on the city, eg housing |
Maintain membership in CENTROC health committee |
|
Council maintains an active membership in the Centroc Health Committee. |
11.2.4 |
Facilitate industry cluster engagement with Council |
Six monthly meetings held in November and May annually with: Education Cluster Group; Tourism Cluster Group; Manufacturing/Engineering Cluster Group; Mining Cluster Group; Health Cluster Group; Agribusiness Cluster Group |
|
Regular meetings held with tourism, manufacturing/mining and business chamber. Education and construction to be held in the next quarter. |
Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council |
||||
Strategy 11.3 - Encourage training and skills development for a diverse and sustainable labour market |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
11.3.1 |
Work with industry, business and training organisations to identify current or developing skills shortages and implement strategies to address them |
Develop programs to assist business sectors management of skills shortages |
|
The number of jobs on the EvoCities site was around 80 during the quarter. Over 450 candidates have used the site and nearly 8000 applications have been lodged since the EvoJobs website began. |
Number of jobs on Evocities jobs site from local businesses |
||||
Skills shortage issues identified as a component of cluster group consultation on a six monthly basis |
Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council |
||||
Strategy 11.4 - Ensure the commercial facilities, programs and activities provided by Council enhance the economic base of the City and are effectively and efficiently managed |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
11.4.1 |
Maintain accurate and up-to-date register of all Council properties |
Register maintained and reviewed twice yearly in December and June |
|
A comprehensive review of the property register has been undertaken during the quarter. This review has focussed on properties that are leased to other parties, to ensure all lease obligations are being met by both Council and the lessee. |
11.4.2 |
Ensure Airport meets all requirements of Civil Aviation Safety Authority (CASA) |
Arrange for annual technical inspections |
|
The civil
works at the airport are continuing. There have been 60 Notices to Airman
issued during the quarter |
11.4.3 |
Work with CENTROC to develop and implement an effective regional water security plan |
Attendance at meetings of the CENTROC Water Utilities Alliance to review the Regional Water Security Study |
|
Regional Water Security Study to be undertaken in 2015/2016 |
11.4.4 |
Manage the issues arising from telecommunications opportunities |
Report on key milestones established as part of the review of the Regional Water Security Study |
|
In December NBN Co announced the roll out time frame for Orange, with fixed line construction to commence prior to June 2016. Council has been in discussion with NBN Co on this matter. The fixed wireless network in Orange is now available to 1100 premises. |
Monitor Federal Government program in ICT technology provision |
||||
Seek advocacy opportunities to progress the NBN rollout |
OUR ENVIRONMENT
Objective 12 - Manage the appropriate and sensitive use of the City’s natural resource assets and heritage |
|||||
Strategy 12.1 - Ensure the Plans of Management for the City’s natural resource assets are current and reviewed |
|||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
12.1.1 |
Monitor and implement awareness events and campaigns for noxious and environmental weeds |
Undertake 400 annual private property inspections to ensure noxious weeds are managed in accordance with legislative requirements |
|
Weed
Management Officers undertook 300 weed inspections over the quarter. These
included 65 private property inspections, 84 high risk pathways, 62 Council-managed
sites and 89 roadside inspections. |
Objective 12 - Manage the appropriate and sensitive use of the City’s natural resource assets and heritage |
||||
Strategy 12.2 - Recognise the importance of heritage within the City by ensuring the currency of policies and procedures and seek compliance with regulations |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
12.2.1 |
Implement the Orange Heritage Study |
Development within heritage conservation areas and of heritage items carried out in accordance with the Orange LEP 2011 and Development Control Plan 2004 |
|
Conservation areas are identified in the Orange Heritage Study. |
Heritage areas and items identified in the Orange Heritage Study included in the Orange Local Environmental Plan 2011 |
||||
12.2.2 |
Provide a Heritage Advisory Service to achieve urban design improvements |
Number of heritage advisory services delivered |
|
A total of 35 services have been delivered to the community by the Heritage Advisor during the quarter. |
12.2.3 |
Encourage development that follows sound urban design principles |
Adoption of the Infill Policy for incorporation into the Development Control Plan by June 2015 |
|
Applications
are assessed against Development Control Plan provisions. |
Ensure compliance with the Development Control Plan |
||||
Number of urban design advisory services delivered |
||||
12.2.4 |
Maintain the Orange Cemetery |
Allocation of allotments for burial within 24 hours of receipt of Application for Burial |
|
The Cemetery
has continued to be maintained at a high standard. |
Cemetery maintained in a neat and tidy condition |
||||
Records kept in accordance with legislative requirements |
Objective 13 – Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development |
|||||
Strategy 13.1 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and polices for traffic, transport and communications infrastructure |
|||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
13.1.1 |
Implementation of the North Orange Precinct Plan |
Actions implemented in accordance with the Plan |
|
Positive discussions held with a number of parties to progress this matter. Detailed design and costing underway on options to inform the ongoing processes. |
Objective 13 – Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development |
||||
Strategy 13.2 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and policies for integrated water management and energy utilities |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
13.2.1 |
Conduct four yearly reviews of Council’s Water and Sewer Strategic Business Plan (including financial plan) that include level of service determination |
Conduct four yearly reviews of Council's Water and Sewer Strategic Business Plan (including financial plan) that include level of service determination |
|
Financial modelling to be completed end January 2015 in preparation for 2015/19 Delivery/Operational Plan. Once completed, Strategic Business Plan and Financial Plan to go to Council and NSW Office of Water for Approval. |
Preliminary internal review of Business Plan Financial Model to build internal capacity by September 2014 |
||||
Water and Sewer Strategic Business Plan mid-term review in accordance with State Government best practice criteria by June 2018 |
||||
13.2.2 |
Conduct six yearly reviews of Council’s Integrated Water Cycle Management Evaluation Study that includes community aspirations concerning water security |
Conduct next bi-annual community survey by June 2016 |
|
IWCM
Evaluation Study and Financial Plan (including Water Conservation) completed. |
Integrated Water Cycle Management Evaluation Study mid-term review in accordance with State Government best practice criteria by June 2018 |
||||
13.2.3 |
Conduct four yearly review of Water Demand and Conservation Management Plan |
Implement water conservation strategies during 2014/2015 Summer period |
|
New Drought Management Plan required by May 2017 (with new Strategic Business Plan and Financial Plan) |
Water conservation strategies (eg education programs) reviewed and incorporated into the mid-term review of the Water Demand and Conservation Management Plan by June 2018 |
Objective 13 – Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development |
||||
Strategy 13.3 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and policies for waste management and resource recovery |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
13.3.1 |
Deliver waste and recycling services |
Education Strategy implemented in accordance with the Netwaste Plan |
|
Contractor performing to contract conditions and meeting key performance indicators and meeting with Council staff on a monthly basis. Sub-contracted education contractor providing Council with monthly updated reports on the performance of the education strategy which has an allocation of $50,000 per annum to go toward educational initiatives. Public place displays with surveys and gift hampers promoted during the quarter. Website updated regularly. |
Quarterly meetings convened with contractor to review contract key performance indicators |
||||
13.3.2 |
Promote food and garden waste collection service |
Quarterly meetings convened with contractor to review contract key performance indicators |
|
Domestic waste, recycling and food and garden organics collection and processing services continuing to be provided in accordance with contracts and contractor performing to key performance indicators and reporting progress on service delivery on a quarterly and monthly basis with Council staff. New domestic waste and recycling contract tender closed and tender evaluated during the quarter. |
13.3.3 |
Participate in the Tidy Towns Program |
Participate in Clean Up Australia activities |
|
The Tidy Towns Community Committee attended the Annual Awards in Nundle in November 2014. The committee was successful with the following categories. Waste Management – First; Young Legends - First, (Nicole Sugden); Conservation Partnerships - Highly Commended, (nesting box installation program); Energy Efficiency Award - Highly Commended, (OCC Depot Solar Power); Community Actions and Partnerships - Highly Commended, (Emmaville Cottage Homestead Relocation); Overall Award - second in population size 25.001. |
Participate in the Tidy Towns competition by coordinating and compiling the annual Tidy Towns Sustainable Communities Award submissions |
||||
Raise awareness of Tidy Towns through four local media events and engaging with local schools |
Objective 13 – Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development |
||||
Strategy 13.4 - Monitor and enforce regulations relating to city amenity |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
13.4.1 |
Conduct Retail Food Premises inspections |
All complaints of unclean or unhealthy retail food premises investigated and action taken if required |
|
Food
Inspection Program commenced in the last quarter. Inspections are on
track to be completed. All food complaints were investigated. Two food
handling training/information sessions have been provided by staff to
community groups. |
Annual Retail Food Premises Compliance Reporting prepared and submitted to the NSW Food Authority by August annually |
||||
Inspection of all retail food premises completed |
||||
13.4.2 |
Manage pollution complaints |
All pollution complaints investigated and action taken if required |
|
All pollution complaints were investigated. |
13.4.3 |
Provide a timely, efficient and effective development assessment and compliance service |
Number of development applications processed in median net processing time of 35 days |
|
During the relevant period out of a total of 217 development applications determined by Council 167 or 77% were determined within the target period of 35 days. |
13.4.4 |
Provide prompt property and development information |
Information provided within the Customer Response Obligation Policy |
|
Council issued 627 S149 Planning Certificates during the period in question, which were issued within the target time of three working days. |
Objective 14 – Foster ideas and opportunities and encourage innovative solutions for the delivery of infrastructure |
||||
Strategy 14.1 - Design and construct new infrastructure assets as specified within the relevant Asset Management Plan to agreed levels of service |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
14.1.1 |
Continue the development of the Southern Feeder Road |
Further grant funding opportunities explored and submissions made |
|
Contract for construction works awarded during the quarter, with construction commencing in January 2015. |
Stage 1 - Anson Street to Forest Road, complete by March 2015 |
||||
Tenders for construction let by August 2014 |
||||
14.1.2 |
Continue the development of the Macquarie to Orange Pipeline |
Commission complete by December 2014 |
|
Contract and pre-commissioning completed in December 2014. |
14.1.3 |
Continue the Suma Park Dam upgrade works |
Construction undertaken on time and on budget, in accordance with the Project Plan by June 2015 |
|
Preliminary works including access tracks to the left
and right hand abutments now completed. The existing saddle dam has been
removed and a temporary coffer dam constructed in its place. Excavation
is underway on the left hand abutment of the wall for a concrete thrust
block. |
14.1.4 |
Develop and implement southern suburb water and sewer infrastructure strategy |
Design complete by June 2015 |
|
The contract for Design and Construction of Water and Sewer Infrastructure for Shiralee Urban Release Area was awarded during the quarter. |
Objective 14 – Foster ideas and opportunities and encourage innovative solutions for the delivery of infrastructure |
||||
Strategy 14.1 - Design and construct new infrastructure assets as specified within the relevant Asset Management Plan to agreed levels of service |
||||
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
14.1.5 |
Develop and implement Leeds Parade water supply infrastructure strategy |
Design complete by June 2015 |
|
Leeds Parade Infrastructure requirements not needed in the short term. Project rescheduled according to Water and Sewer Infrastructure Strategy |
14.1.6 |
Deliver water mains renewal program |
Renewal program delivered by June 2015 |
|
Council's water main renewal main program is 50% complete. Icely Road water main renewal has been completed. |
14.1.7 |
Deliver sewer mains relining program |
Relining program delivered by June 2015 |
|
Council's sewer main renewal program contract was awarded during the quarter. This work involves the relining of sewer mains across the City of Orange. |
14.1.8 |
Develop and implement Ploughmans Valley sewer servicing infrastructure strategy |
Design complete by June 2015 |
|
Design completed. |
14.1.9 |
Upgrade of the Dissolved Air Flotation system at the Sewer Treatment Plant |
Upgrade works complete by June 2015 |
|
All equipment and materials are on order. Works anticipated for completion within timeframe. |
Objective 15 - Effectively and efficiently maintain and operate current infrastructure to agreed levels of service including any consideration of impacts of climate change |