Ordinary Council Meeting
Agenda
3 May 2022
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that an Ordinary meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 3 May 2022 commencing at 6.30pm.
David Waddell
Chief Executive Officer
For apologies please contact Administration on 6393 8106.
Council Meeting 3 May 2022
EVACUATION PROCEDURE
In the event of an emergency, the building may be evacuated. You will be required to vacate the building by the rear entrance and gather at the breezeway between the Library and Art Gallery buildings. This is Council's designated emergency muster point.
Under no circumstances is anyone permitted to re-enter the building until the all clear has been given and the area deemed safe by authorised personnel.
In the event of an evacuation, a member of Council staff will assist any member of the public with a disability to vacate the building.
1.1......... Apologies and Leave of Absence
1.2......... Livestreaming and Recording
1.3......... Acknowledgement of Country
COUNCIL MEETING ADJOURNS FOR THE CONDUCT OF THE OPEN FORUM
3 Confirmation of Minutes of Previous Meeting
3.1......... Minutes of the Ordinary Meeting of Orange City Council held on 19 April 2022
COUNCIL MEETING ADJOURNS FOR THE CONDUCT OF THE POLICY COMMITTEES
Planning and Development - Chaired by Cr Jeff Whitton – NO ITEMS
Employment and Economic Development – Chaired By Cr Tony Mileto – NO ITEMS
Infrastructure - Chaired by Cr Jack Evans
Sport and Recreation - Chaired by Cr Tammy Greenhalgh – NO ITEMS
Environmental Sustainability - Chaired by Cr David Mallard – NO ITEMS
Finance - Chaired by Cr Kevin Duffy
Services - Chaired by Cr Melanie McDonell
4 Notices of Motion/Notices of Rescission
4.1......... Notice of Motion - Community Committee Information
4.2......... Notice of Motion - Road Namings
4.3......... Notice of Motion - Community Consultation on the Orange Function Centre
5.1......... NSW Local Roads Congress
5.2......... Funerals at Botanic Gardens - Post Exhibition
5.3......... Temporary Indoor Winter Playground Update
5.4......... Project Activities May 2022
6 Closed Meeting - See Closed Agenda
6.1......... Tender - Water Meter Readings 2022-2025
7 Resolutions from closed meeting
1 Introduction
1.1 Apologies and Leave of Absence
1.2 Livestreaming and Recording
This Council Meeting is being livestreamed and recorded. By speaking at the Council Meeting you agree to being livestreamed and recorded. Please ensure that if and when you speak at this Council Meeting that you ensure you are respectful to others and use appropriate language at all times. Orange City Council accepts no liability for any defamatory or offensive remarks or gestures made during the course of this Council Meeting. A recording will be made for administrative purposes and will be available to Councillors.
1.3 Acknowledgement of Country
1.4 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
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Recommendation It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting.
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1.5 Opening Prayer
COUNCIL MEETING ADJOURNS FOR THE CONDUCT OF THE OPEN FORUM
3 Confirmation of Minutes of Previous Meeting
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RECOMMENDATION That the Minutes of the Ordinary Meeting of Orange City Council held on 19 April 2022 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate records of the proceedings of the Council meeting held on 19 April 2022. |
Attachments
1 Minutes of the Ordinary Meeting of Orange City Council held on 19 April 2022
ORANGE CITY COUNCIL
MINUTES OF THE
Ordinary Council Meeting
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 19 April 2022
COMMENCING AT 6:30pm
Attendance
Cr J Hamling (Mayor), Cr K Duffy (7pm), Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne, Cr D Mallard, Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power (Deputy Mayor), Cr J Whitton
Chief Executive Officer, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Chief Financial Officer, Administration Officer Governance
*It was noted Cr Duffy will arrive at the meeting late.
1.2 LIVESTREAMING AND RECORDING
The Mayor advised that the meeting was being livestreamed and recorded.
The Mayor conducted an Acknowledgement of Country.
1.4 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Cr Mileto declared a Non-Significant Non-Pecuniary interest in item 4.1 – Notice of Motion – NSW Rugby League – High Profile Games in Orange as he is the President of Orange Football Club.
Cr Mileto declared a Significant Pecuniary Interest in item 5.4 – Payment of Councillor Superannuation as a Councillor voting on remuneration of Councillors.
Cr Kinghorne declared a Significant Pecuniary Interest in Item 6.2 as her husband undertakes work for one of the applicants.
Cr Kinghorne declared a Non-Significant Non-Pecuniary Interest in item 5.3 – Update on Outstanding and Completed Resolutions of Council as her address is mentioned in the attachment.
Cr Greenhalgh declared a Non-Significant Non-Pecuniary Interest in item 4.1 – Notice of Motion – NSW Rugby League – High Profile Games in Orange as the secretary of Bloomfield Junior Rugby League Club.
Cr Greenhalgh declared a Significant Pecuniary Interest in item 5.7 – Fees and Charges – Carl Sharpe Cricket Centre as she is a Delegate of Orange District Junior Cricket Association.
Cr Evans declared a Significant Non-Pecuniary Interest in the Motion raised from the floor on Financial Assistance – Event Sponsorship as he has a relationship with the applicant through the Orange Business Chamber.
Cr Peterson declared a Significant Non-Pecuniary Interest in the Motion raised from the floor on Financial Assistance – Event Sponsorship as the applicant is known to him in a private capacity.
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 6:34PM
Nicholaas Drage – Item 5.3 – requested a review of his application for Financial Assistance – Event Sponsorship be redetermined.
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 6:40PM
*Cr Evans and Cr Peterson left the meeting with the time being 6:41pm*
For: Cr J Hamling, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne,
Cr D Mallard, Cr M McDonell, Cr T Mileto, Cr G Power , Cr J Whitton
Against: Nil
Absent: Cr K Duffy, Cr J Evans, Cr S Peterson
*Cr Evans and Cr Peterson returned to the meeting with the time being 6:42pm*
2 Mayoral Minutes
Nil
3 Confirmation of Minutes of Previous Meeting
For: Cr J Hamling, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne,
Cr D Mallard, Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Cr K Duffy
4 Notices of Motion/Notices of Rescission
For: Cr J Hamling, Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne,
Cr D Mallard, Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Cr K Duffy
Cr McDonell asked if staff are already in discussion with other codes to bring events to Orange.
The Director Community Recreation and Cultural Services stated that yes, staff had identified approximately 50 events and other activities that formed part of the business case for the project.
5 General Reports
For: Cr J Hamling, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne,
Cr D Mallard, Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Cr K Duffy
*Cr Duffy arrived at the meeting with the time being 7:00pm*
For: Cr J Hamling, Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne,
Cr D Mallard, Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Nil
Cr Peterson asked if it was possible to be provided with statistics on how many people view or open the documents on exhibition.
The Chief Executive Officer stated that yes it is possible to provide this information.
Cr Peterson asked for information on the reasons for the reduction of borrowing costs.
The Chief Financial Officer stated that the difference was due to a number of loans being finalised which reduces costs and interest.
Cr Peterson asked why the roads and footpath budget was reduced considerably.
The Chief Executive Officer stated that it was at the request of the previous Council to increase the amount. The standard amount is $300,000 and the Mayor requested this to be increased to $900,000 for this budget. During the September review, Council will be provided with options to address these issues.
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QUESTION TAKEN ON NOTICE Cr S Peterson Cr Peterson requested information on the capacity for the long stay options for the caravan park and the capacity to expand the long stay availability. |
Cr Kinghorne asked if there was a reason why we didn’t borrow at lower interest rates and if we could borrow from ourselves when we have funds available.
The Chief Executive Officer stated that most of the loans are fixed rates and terms and that there is a lot of rules around borrowing and using of funds for other purposes with the Minister keeps track of these.
The Chief Financial Officer stated that as with most loans there are pay out clauses that attract a penalty for changing or finalising loans however specific information can be provided to Councillors.
Cr Mallard asked what $1.5mil would deliver in relation to the Mt Canobolas Mountain Bike Track and as this work is planned for 2023/24 was there any planned work for 2022/23?
The Director Community, Recreation and Cultural Services stated that Council has committed funds matched by the Grant funding and the $1.5mil in the initial year was commence works on the Mountain Bike Rail and Infrastructure. If the project proceeds there will be a lot of work to do including consultation with specific groups with the project estimated to cost $10mil over multiple years.
Cr McDonell asked what the $6mil allocated to the Theatre Expansion included.
The Director Community, Recreation and Cultural Services stated that the amount is reflective of Grant Funding and as the theatre is now at a point where shows are too big to operative in our Theatre it is included to rectify some operational difficulties and on our projects list to enhance the city.
Cr Greenhalgh asked what the plan was for the Orange Function Centre.
The Director Community, Recreation and Cultural Services stated that at present it is allocated for maintenance in the capital works program to maintain its standard however there is no inclusion of any major refurbishment.
Cr Evans asked if there was a master plan for an upgrade for the Orange Function Centre to inform people of what is coming.
The Director Community, Recreation and Cultural Services stated that as Council has not resolved to undertake any works there is no plan available. Council can look at different options available.
Cr Kinghorne stated that there is a perception that Orange rates are highest in the state when in fact we are ranked 15 out of 131 Councils, however are the highest out of our comparable Councils and our costs are lower and asked what benchmarking is done or can be done to ensure it is adequately managed.
The Chief Executive Officer stated that our approach is tailored to the Community Strategic Plan and what the community wants and is driven by those processes rather than comparing to other councils and that we don’t do benchmarking as such but note it would be a good idea to look at.
The Chief Executive Officer noted it was the Chief Financial Officer’s last meeting with Council and thanked him for his work with Council.
For: Cr J Hamling, Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne,
Cr D Mallard, Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Nil
* Cr Mileto left the meeting with the time being 7:36pm*
For: Cr J Hamling, Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr D Mallard,
Cr M McDonell, Cr G Power , Cr J Whitton
Against: Cr F Kinghorne, Cr S Peterson
Absent: Cr T Mileto
* Cr Mileto returned to the meeting with the time being 7:48pm*
For: Cr J Hamling, Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne,
Cr D Mallard, Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Nil
For: Cr J Hamling, Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne,
Cr D Mallard, Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Nil
Cr Mileto asked if pensioners will receive the 2.5% increase and what dispensation they will receive if they are subject to this and in what areas will they receive relief.
The Chief Financial Officer stated that the all rate payers would receive the increase and all still receive any rebates they are entitled to which have been left at the same rates as last year.
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QUESTION TAKEN ON NOTICE Cr T Mileto Cr Mileto asked for information to be provided to Council on how many pensioners take advantage of the rebates. |
*Cr Greenhalgh left the meeting with the time being 7:53pm*
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TRIM Reference: 2022/520 |
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Cr Greenhalgh declared a Significant Pecuniary Interest in this item as she is a Delegate of Orange Junior Cricket Association left the Chamber and did not participate in discussion or voting on this item. |
For: Cr J Hamling, Cr K Duffy, Cr J Evans, Cr G Floyd, Cr F Kinghorne, Cr D Mallard,
Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Cr T Greenhalgh
*Cr Greenhalgh returned to the meeting with the time being 7:55pm*
For: Cr J Hamling, Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne,
Cr D Mallard, Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Nil
Cr Peterson asked for information on specific impacts if the rate pegging variation was not approved.
The Director Technical Services stated a number of services could be impacted. If we were to have a 1.1% cap of domestic waste management charges the financial implications would equate to a $52mil turn around over the life of the 30 year financial plan.
Cr Mileto asked how long our current contract with JR Richards is for and when it will be up for renewal.
The Director Technical Services stated the current contract commenced in 2016 and is a 10 year term making renewal during 2026.
Cr Mileto asked if all residents are charged the same for household bins and what this cost is per year. He also asked whether there was any rebate or discount if bins where used or not.
The Director Technical Services stated that changes are per the annual adopted fees of $454/pa per residence. There is no concession or rebate for not using the bin.
CLOSED ITEM REPRESENTATIONS
The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.
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RESOLVED - 22/123 Cr J Hamling/Cr J Whitton That Council hear a request for item 6.1 Northern Distributor Road Naming to Glenn Taylor Way to be moved to and heard in Open Council. |
For: Cr J Hamling, Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne,
Cr D Mallard, Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Nil
Mr Colin Young made representations to Council to hear item 6.1 Northern Distributor Road Naming to Glenn Taylor Way.
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RESOLVED - 22/124 Cr J Whitton/Cr J Hamling That item 6.1 Northern Distributor Road Naming to Glenn Taylor Way to be moved to and heard in Open Council. |
For: Cr J Hamling, Cr K Duffy, Cr J Evans, Cr G Floyd, Cr F Kinghorne, Cr D Mallard, Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Cr T Greenhalgh
Absent: Nil
Cr Kinghorne asked if it could be called Glenn Taylor way with Northern Distributor Road in brackets.
The Director Technical Services stated that the Geographical Naming Board prefers 1 name.
For: Cr J Hamling, Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr F Kinghorne,
Cr D Mallard, Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Nil
In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
In response to a question from the Mayor, the Chief Executive Officer advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.
The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.
The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 8:15pm.
*Cr Kinghorne left the chamber with the time being 8.16pm and returned at 8:20pm*
The Mayor declared the Ordinary Meeting of Council resumed at 8:25pm.
7 Resolutions from Closed Meeting
The Chief Executive Officer read out the following resolutions made in the Closed Meeting of Council.
For: Cr J Hamling, Cr K Duffy, Cr J Evans, Cr G Floyd, Cr T Greenhalgh, Cr D Mallard,
Cr M McDonell, Cr T Mileto, Cr S Peterson, Cr G Power , Cr J Whitton
Against: Nil
Absent: Cr F Kinghorne
The Meeting Closed at 8:27pm
This is Page Number 18 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 19 April 2022.
COUNCIL MEETING ADJOURNS FOR THE CONDUCT OF THE POLICY COMMITTEES
Planning and Development - Chaired by Cr Jeff Whitton – NO ITEMS
Employment and Economic Development – Chaired By Cr Tony Mileto – NO ITEMS
Infrastructure - Chaired by Cr Jack Evans
Sport and Recreation - Chaired by Cr Tammy Greenhalgh – NO ITEMS
Environmental Sustainability - Chaired by Cr David Mallard – NO ITEMS
Finance - Chaired by Cr Kevin Duffy
Services - Chaired by Cr Melanie McDonell
4 Notices of Motion/Notices of Rescission
RECORD NUMBER: 2022/637
I, CR Steven Peterson wish to move the following Notice of Motion at the Council Meeting of 3 May 2022:
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That Council resolves: 1 That Council’s website and social media keep a publicly available updated diary of community committee meeting dates, times and locations. 2 That periodically information is sent out via social media to encourage community attendance. |
Background
I recently enquired as to the upcoming times of community committee meetings. I am aware of the details of the three that I chair but no others. The information isn’t available now. Appreciating it is early days, but it would allow for improved community engagement if this information was easily accessible and regularly reminded through social media with the ultimate goal being to have a situation where Councillors and residents might decide to attend meetings outside of committee responsibilities relatively spontaneously if they have free time. Attendance is not so much to speak and influence but to learn and understand more about the various issues important to different groups in Orange.
Signed Cr Steven Peterson
STAFF COMMENT
Community Committee Meetings are open to the media and the public, so anyone can attend as an observer. Non-Members are observers only and are not permitted to take part in business of the meeting, moving and seconding motions or voting. With the permission of the Chairperson, Non-Members can address the committee in the style of an open forum as per the Code of Meeting Practice.
Staff have commenced working on changes to the website to allow information to be included as part of Council’s Community Committee information at https://www.orange.nsw.gov.au/community-committees/
POLICY AND GOVERNANCE IMPLICATIONS
Attendees at Community Committee Meetings must comply with the requirements of as set out in Councils adopted Code of Meeting Practice.
RECORD NUMBER: 2022/638
I, CR Steven Peterson wish to move the following Notice of Motion at the Council Meeting of 3 May 2022:
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That Council seek community suggestions for names of common historical people with strong links to Orange whose names could be considered for the names of new roads. |
Background
There has been discussion recently about the renaming of the Northern Distributor Road. It may be that there are other historical Orange residents who through their achievements or service could be considered as appropriate to recognise by naming a street after them. A list of potential names may make that possibility easier to realise.
Signed Cr Steven Peterson
STAFF COMMENT
One of the rules from the Geographic Names Board for naming a street after someone is that they have passed on over 12 months ago.
Financial Implications
There are no financial implications in seeking community suggestions via Council’s online means and the “Your Say” site.
POLICY AND GOVERNANCE IMPLICATIONS
Nothing further than the rules of the Geographic Names Board.
RECORD NUMBER: 2022/679
I, CR Tammy Greenhalgh wish to move the following Notice of Motion at the Council Meeting of 3 May 2022:
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That Council resolves: 1 To engage with the Orange Community through online and face to face consultations on the Future use of the Orange Function Centre. 2 That after community feedback is received from consultation, Council draft a Master Plan for the Orange Function Centre to be placed on public exhibition for 28 days. 3 That Council be updated on the history of notable works and upgrades of the Orange Function Centre to date. 4 That Council be provided with information about any proposed upgrades and costings. |
Background
The Orange Function Centre has served the community well for decades as a place to host gala balls, concerts, charity events and live performances. While the bones of the building are good, the main fixtures and wings are dated and have served their purpose. Concern has been raised by community members who attend events and businesses who facilitate events, that the Orange Function Centre is not up to modern standards.
With the right funding and master plan, the Orange Function Centre can once again be a modern facility for community events, as well as an asset for corporate tourism with the correct conference facilities.
It was disappointing to see that in the draft Budget & Capital Program no money at all was allocated to Function Centre Improvements until after 2026. I understand that this can change but as a new Council I think it would be irresponsible of us to just leave it as it is and not start to put plans in place so that should applicable grant funding become available, we will have all the information ready to apply and put our best foot forward to secure that funding for our community.
Signed Cr Tammy Greenhalgh
RECORD NUMBER: 2022/431
AUTHOR: Catherine Davis, Executive Support Manager
Executive Summary
This report outlines detail around the upcoming NSW Local Roads Congress to be held on Monday 6th June 2022 at NSW Parliament House in Sydney and seeks nominations from Councillors to attend the Conference. It should be noted that this report will indicate registration costs per delegate. Travel and accommodation will need to be added onto each registration cost.
Link To Delivery/Operational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “14.3 Collaborate - Provide opportunities for widespread and quality engagement, and where appropriate, shared decision-making.”
Financial Implications
The budget as set down in the Councillors – Payment of Expenses and Provision of Facilities Policy is $60,000 per annum in total for all Councillors to attend Conferences with funds currently available for attendance at this conference.
Policy and Governance Implications
Nil
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That Council resolves which Councillors will attend the NSW Local Roads Congress to be held on Monday 6 June, 2022. |
Further Considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Supporting Information
NSW Local Roads Congress
Monday 6 June 2022
8.45am – 5.00pm
NSW Parliament House Sydney
Registration Cost per delegate $495.00 (plus accommodation cost if necessary)
Conditions of Attendance
The Annual Local Roads Congress will be delivered as a hybrid event.
Face to face/on location – The focus of the event at NSW Parliament House is for Local Government Council executives/management, and elected members only. The Congress is limited to three (3) event attendees per Council and subject to the capacity of the venue.
Virtual – Council staff and the wider public works community will be able to attend online only, with limited active interaction.
The four key topics of this year’s Congress are:
1. The capacity for regional councils to deliver an effective and safe local road network is based on grant funding and a skilled workforce with modern equipment. Changes to road reclassification in NSW will directly impact the Council’s ability to deliver the local road network in these difficult times.
2. What evidence from the transport industry tells us that fixing roads reduces the cost of goods to the freight industry and can impact businesses in many small communities across NSW?
3. The Fixing Country Bridges Program has been a great initiative but are we there yet with having sustainable and resilient local bridges?
4. What are the challenges and solutions to addressing the skills shortage in local government, especially in rural areas where jobs are held vacant? Are the right policies being created to close the gap?
Attending the congress will allow you to raise your local concerns in the topic areas and participate in the panel sessions.
A copy of the Congress Program is attached for information.
1 NSW Local Roads Congress 2022 - Program, D22/23577⇩
RECORD NUMBER: 2022/418
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
At the Meeting of 15 March 2022, Council resolved:
The proposal was placed on public exhibition from 16 March 2022 – 19 April 2022 on YourSay Orange.
Overwhelmingly the responses were for the provision of funerals to be allowed at the Botanic gardens. This report provides consolidated information on the exhibition outcomes for the review and determination of Council.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “14.3 Collaborate - Provide opportunities for widespread and quality engagement, and where appropriate, shared decision-making.”.
Financial Implications
Nil
Policy and Governance Implications
An amendment to the Operational Policy to reflect the changes.
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That Council resolves: 1 That Council permit funerals, including the presence of a coffin, to be conducted at the Orange Botanic Gardens within the Lawn Area of the Native Garden Display or within the Clover Hill Function Centre with appropriate signage in place; and 2 That Council limits the days on which funerals can be held at the Orange Botanic Gardens to weekdays only and only one funeral per day; and 3 That the fee for the conduct of funeral services at the Orange Botanic Gardens be confirmed at $300 excluding GST. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Due to the increasing demand to conduct funeral services in outdoor settings it was recommended that Council should have an option available to the public for this purpose within a controlled area and with appropriate signage.
It was suggested that funeral services be permitted via booking and subject to availability within the Lawn Area of the Native Garden Display of the Botanic Gardens (this is the same location as the funeral for Cr Glenn Taylor).
As additional maintenance is required in preparation for a funeral service and the administration cost involved to manage and control bookings it was recommended that a fee of $300 excluding GST be levied.
An exhibition period of the proposal was conducted from 16 March 2022 – 19 April 2022 on Council’s YourSay Orange site.
YourSay Orange received a total of 825 visits to the page during the exhibition period.
Of these 825 visits, 651 people responded to the survey with 703 responses in total.
It is clear from the feedback that there is support for the change in policy to allow funerals and coffins at the Botanic Gardens with 75.1% of respondents in favour. Similarly 75% of respondents were in support of weekday funerals.
In response to more than 1 funeral being held per day, this was more of a 50/50 response with 44.2% of respondents against only 1 funeral per day as opposed to 55.8% of people in support of only 1 funeral per day.
Respondent 39: ‘I believe multiple funerals can be performed on one day but obviously it would have to be highly organised as not to overwhelm the gardens with funerals’.
Respondent 86: ‘I think one per day is reasonable but I answered No because I am not opposed to more than one funeral a day’.
Respondent 369: ‘Perhaps 2 would be better, allowing for one in the morning and one in the afternoon’.
Respondent 626: ‘Is it thought there might be many many funerals? In that case yes limited numbers would be appropriate, it is a garden after all’.
An overwhelming 79.6% of respondents are in support of signage being erected to tell visitors there is a funeral with a coffin. Noting below that a number of responses conveyed concern at coffins in the gardens.
Respondent 16: ‘I don't want to be going for a walk around the gardens to stumble upon a funeral with a coffin. It can be very confronting to some people and can cause distress. It is not appropriate in my opinion.’
Respondent 19 : ‘I think there are many many sites already for this kind of service. I think a coffin could be a distressing sight for small children utilising the park.’
Respondent 24: ‘I also take my kids walking through there and could think of nothing worse than having to explain to young children what is going on.’
While these comments should not change the weight given to the overwhelming support for funerals and coffins at the botanic gardens, they should be taken into consideration when such facilities are made available in a public setting.
Finally, 75.8% of respondents supported the use of the Native Display Garden and Functions Centre as locations to hold funerals.
Based on the community feedback received, it is recommended that Council approve the use of the Botanic Gardens Clover Hill Function Centre and Native Display Garden lawn area for the use of funerals with coffins, displaying appropriate signage, limited to 1 per day on weekdays with a fee of $300 (excl gst).
A consolidated report has been attached summarising the survey results.
1 Your Say Orange - Funerals At Orange Botanic Gardens Pie Chart Report, D22/23188⇩
Council Meeting 3 May 2022
Attachment 1 Your Say Orange - Funerals At Orange Botanic Gardens Pie Chart Report
RECORD NUMBER: 2022/630
AUTHOR: David Waddell, Chief Executive Officer
EXECUTIVE SUMMARY
This report provides Council with updated information on the creation of a temporary Indoor Playground for Winter 2022 and seeks their imprimatur to proceed with such a playground at the Indoor Tennis centre for the winter period. The Indoor Tennis centre is preferred subject to finalisation of discussions with the Club. The Wade Park Indoor Cricket Centre stands ready as a fallback option.
In essence, a site and equipment could be available for the upcoming Winter months in Orange in 2022. No interest has been gained for a short-term playground operator yet although discussions have been held with persons seeking to establish a permanent centre. It should be noted again that if a permanent playground commences in this time period Council will close the temporary facility.
Should Council approve the concept then Staff will work toward a June 1 opening with a September 1 close.
LINK TO DELIVERY/OPERATIONAL PLAN
The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Live - Maintain and renew recreational spaces and infrastructure to encourage an active and healthy lifestyle”.
FINANCIAL IMPLICATIONS
Any setup costs associated with the operation of the temporary Indoor Playground can be absorbed in standard operating budgets. Lease of equipment can be paid for via unused 2021/22 budget.
POLICY AND GOVERNANCE IMPLICATIONS
Identified in the Community Strategic Plan engagement, the need for more recreational facilities for young people.
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That Council resolves: 1 That the report by the Chief Executive Officer be noted; 2 that Council endorse the use of the Indoor Tennis centre as a temporary indoor playground for Winter 2022, subject to final negotiations with the Club; 3 That Council endorses the use of the Carl Sharpe Cricket Centre in the event that the Tennis Centre option is not acceptable to the Club. |
FURTHER CONSIDERATIONS
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Council staff have been requested to provide information to Council on the establishment of an indoor play centre for 2022 Winter period aiming for young children as opposed to teenagers.
Council initially held discussions with Orange Ex Services Club to secure short-term access to the former Pee-Wees site which operated out of their premises at 99 Byng Street, Orange; however, following detailed inspections by Council and Ex-Services staff it was realised that a significant switchboard upgrade would be required to reinstate the building to safe use. Accordingly, this option has had to be rejected.
Several other options were subsequently investigated including the Orange Indoor Tennis Centre, the Redmond Place Hangar, the Carl Sharpe Cricket Centre (Wade Park), the Orange Function Centre and the Orange PCYC itself. In addition, local real estate agents were contacted for usable space.
Following a detailed review of all potential sites, the Orange Indoor Tennis Centre and Carl Sharpe Cricket Centre have been identified as the most suitable options to accommodate the temporary indoor play centre.
Option 1 - Orange Indoor Tennis Centre
Located behind the Orange Function Centre in Palmer St, the Orange Indoor Tennis Centre contains 5 high quality indoor tennis courts, a large, heated foyer area with seating, pro shop and canteen, modern male and female toilets and a large accessible car park.
Following discussions with Council staff, the lessee of the Indoor Tennis Centre has expressed a strong interest in making one of the five tennis courts available for the 2022 winter for the purpose of accommodating and operating an indoor play centre.
The points listed below provide an overview of Council’s proposal to date which could provide the parameters for a formal agreement should both parties decide to proceed.
Orange Indoor Tennis obligations
· Allocate one tennis court within the Orange Indoor Tennis Centre for the purpose of housing an indoor play centre.
· Operate the play centre for a 3-month period from the beginning of June to mid-September 2022 – option to extend the operating period should both parties agree.
· Operating hours to be a minimum 9.00am to 3.00pm, 7 days a week. Orange Indoor Tennis reserves the right to extend operating hours if deemed appropriate.
· Responsible for all costs associated with the operation of the play centre, including staff, cleaning and electricity charges.
· Take out appropriate public liability insurance cover for the duration of the operating period.
· Liaise with Council regarding entry fees to ensure that fees are reasonably priced for broad community access whilst remaining financially viable for the operator.
Council obligations
· Provision of suitable play equipment at no cost to Orange Indoor Tennis for the duration of the operating period.
· Assistance with promotion of play centre for the duration of the agreement.
· Assistance with any development approvals (if required)
· All revenue raised from entry fees and café sales will be retained by the Orange Indoor Tennis Centre.
The main advantages of the Tennis Centre option are as follows:
· Council would have no going costs associated with the operation of the indoor play centre including rent, cleaning and staff costs.
· Greater utilisation of an existing facility that is Council owned and leased
· Accessible location with good parking.
· Large, heated foyer area where carers can socialise in comfort whilst maintaining some supervision of children.
· Increase the profile of the Orange Indoor Tennis Centre.
It should be noted that the tennis court area is unheated however given the children utilising the equipment will be quite active, the temperature of the play area is of reduced importance.
It is estimated that weekly operational costs based on 7 days a week activity would be approximately $5,000, principally as play equipment hire fees.
Option 2 - Carl Sharpe Cricket Centre – Wade Park
The Wade Park Cricket Centre has been selected as a fallback option for the following reasons:
· It is Council owned and thus is available for zero rent;
· It is well controlled in a physical sense;
· It is available with minimal bookings through winter;
· A playground can be operated without closing all nets thus allowing cricket practice to continue;
· It has modern toilet facilities for both sexes and for baby change.
Points of note around the Wade Park site include:
· It is unheated – this can be overcome with portable heaters;
· The Cricket Clubs will be impacted though minimally;
· A playground operation would clash Rugby League games – it is envisaged that under such clashes the playground would not operate.
Other operational costs and considerations that need to be considered include:
- Staffing for operational days
- Cleaning
- Security – covered already
- Utilities
- Promotion / advertising
- Fees
- Establishing operating hours
- Setting entrance fees
- Equipment Hire fees
It is envisaged that the operation will require coffee and minimal food for parents and children. Preliminary discussions with hospitality providers show positive interest which would result in nil cost to Council.
It is estimated that weekly operational costs based on 7 days a week activity would be approximately $10,000 inclusive of play equipment hire fees.
Common to both Options - Play Equipment
Council staff have identified that suitable play equipment would be available for short term via lease or available for purchase.
Given the Indoor Tennis Centre and Cricket Centre both have high standard sports specific surfaces, it is not expected that Council will be in a position to install large fixed play equipment, so the likely option will be to provide a variety of age appropriate inflatables that will have a negligible impact on the surface.
Smaller play equipment that does not require anchors or direct fixing to the floor will also be investigated to ensure a stimulating play experience can be provided for a range of abilities for the target age group of 2 to 6 year olds.
Options include:
- Hire a 6m x 5m jumping castle with internal slide from an Orange based business.
- Hire a large playground from a NSW Supplier – something like below
- Hire an Extra-large playground from a NSW Supplier – something like below
Without publishing exact costs in a public setting, the hire costs would range from low thousands to several thousand dollars per month.
Other longer term options include
- Partner with supplier to share purchase price of equipment
- Council purchase its own equipment
Summary
In essence a site and its equipment could be available for the upcoming Winter months in Orange in 2022. No interest has been gained for a short-term playground operator yet although discussions have been held with persons seeking to establish a permanent centre. It should be noted again that if a permanent playground commences in this time period, Council will close the temporary facility.
Should Council approve the concept then Staff will work toward a June 1 opening.
RECORD NUMBER: 2022/631
AUTHOR: David Waddell, Chief Executive Officer
EXECUTIVE Summary
This report provides information, updated monthly, on the numerous projects that staff are working on. This includes major projects and works projects.
The Executive has brought together the total project list for the 2021-2023 financial years in a consolidated form to assist with resourcing and to understand the sequence required to deliver our ambitious capital budget for the year.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.
Financial Implications
Nil
Policy and Governance Implications
Nil
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That the information in the report on Projects be acknowledged. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
The attached tables show the overall project database of current, complete and planned projects.
The tables will be progressively updated to inform Council and the Community.
1 Works Project Overview - May 2022, D22/23372⇩
2 Major Projects Overview - May 2022, D22/23398⇩
6 Closed Meeting - See Closed Agenda
The Chief Executive Officer will advise the Council if any written submissions have been received relating to any item advertised for consideration by a closed meeting of Orange City Council.
The Mayor will extend an invitation to any member of the public present at the meeting to make a representation to Council as to whether the meeting should be closed for a particular item. In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
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Recommendation That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions: 6.1 Tender - Water Meter Readings 2022-2025 This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (d)i commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. |
RECORD NUMBER: 2022/602
AUTHOR: Matt Dean, Clerical Assistant - Water Billing
Reason for Confidentiality
This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (d)i commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.
