Ordinary Council Meeting
Agenda
21 July 2020
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that an Ordinary meeting of ORANGE CITY COUNCIL will be held in the via Online Conferencing Platform Zoom on Tuesday, 21 July 2020 commencing at 7.00pm.
David Waddell
Chief Executive Officer
For apologies please contact Administration on 6393 8218.
Council Meeting 21 July 2020
EVACUATION PROCEDURE
In the event of an emergency, the building may be evacuated. You will be required to vacate the building by the rear entrance and gather at the breezeway between the Library and Art Gallery buildings. This is Council's designated emergency muster point.
Under no circumstances is anyone permitted to re-enter the building until the all clear has been given and the area deemed safe by authorised personnel.
In the event of an evacuation, a member of Council staff will assist any member of the public with a disability to vacate the building.
1.1 Apologies and Leave of Absence
1.2 Livestreaming and Recording
1.4 Acknowledgement of Country
3 Confirmation of Minutes of Previous Meeting
3.1 Minutes of the Ordinary Meeting of Orange City Council held on 07 July 2020
4 Notices of Motion/Notices of Rescission
4.1 Notice of Motion - Plastics
5.1 Recommendations and Resolutions from Policy Committees
5.2 Statement of Investments - June 2020
5.3 Grant Funding and Project Priorities
5.4 Blayney Cabonne Orange (BCO) Alliance
5.5 LED lighting in Council buildings
5.6 COVID 19 Orange 360 response
5.7 Request for Financial Assistance - Australian National Field Days 2020 - 22 to 24 October 2020
5.8 Local Strategic Planning Statement 2020
1 Introduction
1.1 Apologies and Leave of Absence
1.2 LIVESTREAMING AND RECORDING
This Council Meeting is being livestreamed and recorded. By speaking at the Council Meeting you agree to be livestreamed and recorded. Please ensure that if and when you speak at this Council Meeting that you ensure you are respectful to others and use appropriate language at all times. Orange City Council accepts no liability for any defamatory or offensive remarks or gestures made during the course of this Council Meeting. A recording will be made for administrative purposes and will be available to Councillors.
1.3 Opening Prayer
1.4 Acknowledgement of Country
1.5 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
Recommendation It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting.
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3 Confirmation of Minutes of Previous Meeting
RECOMMENDATION That the Minutes of the Ordinary Meeting of Orange City Council held on 7 July 2020 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate records of the proceedings of the Council meeting held on 7 July 2020. |
Attachments
1 Minutes of the Ordinary Meeting of Orange City Council held on 7 July 2020
ORANGE CITY COUNCIL
MINUTES OF THE
Ordinary Council Meeting
HELD Via Online Conferencing Platform Zoom
ON 7 July 2020
COMMENCING AT 7.00pm
1 Introduction
Attendance
Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton
Chief Executive Officer, Acting Director Corporate and Commercial Services (Redmond), Director Development Services, Acting Director Community, Recreation and Cultural Services (Richards), Director Technical Services, Acting Manager Corporate Governance (Constantine), Manager Financial Services, Executive Support Manager, Administration Officer Governance.
1.1 APOLOGIES
Nil
The Mayor advised that the meeting was being livestreamed and recorded.
1.4 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Cr R Kidd declared a significant pecuniary interest in item 5.1 of the Council Meeting (Councillor and Mayoral Remuneration) as he is the Mayor.
Cr S Romano declared a less than significant non-pecuniary interest in item 6.2 of the Council Meeting (Tender for Depot/Administration Building) as he quoted electrical works.
Cr J McRae declared a less than significant non-pecuniary interest in the matter arising from item 2.1 of the Infrastructure Policy Committee (Minutes of the City of Orange Traffic Committee Extraordinary Meeting 5 February 2020) as the owner of a medical practice in the vicinity of Dalton Street near the new DPI site.
2 Mayoral Minutes
TRIM Reference: 2020/1013 |
RESOLVED - 20/188 Cr S Nugent/Cr S Munro That the information contained in this Mayoral Minute be acknowledged.
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For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.06PM
OPEN FORUM
PDC 2.2 – DA 234/2018(1) – 129-133 Sale Street (Caldwell House)
The Chief Executive Officer read out a statement from Health Infrastructure.
Director Development Services read out a statement from James Nicholson – Adaptive Architects.
Director Development Services read out a statement from Euan Greer.
Alex Ferguson (FPC – 2.1 – Request for Financial Assistance – Quarter 1 of 2020/2021 – Small Donations Program)
Mr Ferguson addressed Council about Lifeline Central West, the impact of COVID-19 on the community and the programs Lifeline is conducting to assist the community.
PDC 2.3 – DA 120/2020(1) - 52-54 Bathurst Road and 25 & 27 Eyles Street (Taco Bell)
Hector Abbott, McDuck Properties Pty Ltd spoke in favour of the development.
Matthew Wales, Wales & Associates (on behalf of applicant) spoke in favour of the development.
Jessica Tom raised concerns about the driveway location in Eyles Street.
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 7.32PM
GOOD NEWS FOLDER
1 Email from John Gilmore who is a member of the Boer War Study group based in Victoria. He thanked Council for streaming the Boer War Day ceremony for descendants in the Orange community. It was very well done and appreciated by all who attended or watched it.
2 Email from David Hunter thanking Council for re-opening the Orange Aquatic Centre. He said everything was well laid out, clearly marked and he was met at the door by the Manager, Iain Jones, who clearly explained how it the restrictions would work and the always friendly staff inside who also greeted the swimmers with a smile.
3 Email from John Tuxworth thanking Council for re-opening the pool. The team at the pool have been amazing in organising lanes and making all welcome. As a regular swimmer, it was very much appreciated.
3 Confirmation of Minutes of Previous Meeting
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 7.35PM
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 8.51PM
4 Notices of Motion/Notices of Rescission
TRIM Reference: 2020/998 |
TRIM Reference: 2020/1096 |
RESOLVED - 20/204 Cr R Kidd/Cr J Hamling That the Notice of Motion – Invitations to Local Member for Orange be noted.
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For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
5 General Reports
For: Cr Duffy, Cr Hamling, Cr Munro, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Cr McRae, Cr Mileto, Cr Nugent
Absent: Cr Kidd
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
That the Chief Executive Officer arrange a suitable time for the Councillor Policy Review Committee to meet. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
Cr Nugent asked a question in regard to an easement line across the site and whether a grove of gum trees was still on the site. The meeting was advised that staff would investigate. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
Cr Mileto advised that he and Cr Nugent inspected the site and complimented staff for the information contained in the report.
6 Closed Meeting
In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
In response to a question from the Mayor, the Chief Executive Officer advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.
The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 9.20pm.
The Mayor declared the Ordinary Meeting of Council resumed at 9.26pm.
7 Resolutions from Closed Meeting
The Chief Executive Officer read out the following resolutions made in the Closed Meeting of Council.
TRIM Reference: 2020/1065 |
RESOLVED - 20/210 Cr K Duffy/Cr S Munro That Council finalise the agreement to expand services at the Orange Airport as per the conclusion of this report.
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For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
**Cr Hamling left the meeting with the time being 9.25pm**
The Meeting Closed at 9.27pm
This is Page Number 12 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 7 July 2020.
4 Notices of Motion/Notices of Rescission
RECORD NUMBER: 2020/1130
We, CR Stephen Nugent and CR MARIO PREVITERA wish to move the following Notice of Motion at the Council Meeting of 21 July 2020:
That Council prepare a report outlining: 1 Current use of single use plastic across all Council operations; 2 Available alternatives to single use plastic items currently in use in Council operations and Council run or sponsored events; 3 Achievable timeframes to phase out single use plastic in Council operations and Council run or sponsored events where alternatives are available; and 4 Achievable timeframes for developing a Single Use Plastics Policy that addresses the reduction of single use plastics in Council operations and events, supports the 2025 National Packaging targets, and identifies suitable alternatives, including timeframes for implementation. |
Background
Council’s Environmental Sustainability Council Committee (ESCC) adopted the following plastics-related recommendations at its meeting of 13th December 2019:
· That Council research the NZ and ACT models for single-use plastic bag bans, as well as one at a council level, and report back to an ESCC meeting in the first half of 2020.
· That Council establish an inter-disciplinary team to plan for an expanded involvement in the 2020 Plastic Free July.
These recommendations were subsequently adopted by the Environmental Sustainability Policy Committee at its meeting on 12 May 2020 and by Council on 19 May 2020.
This motion builds on the first of these and is consistent with Council’s commitment to Plastic Free July in the second.
It aims to reinforce Council’s commitment to waste and litter reduction and the diversion of waste from landfill, through the development of a policy that would reduce and ultimately eliminate the impact of single use plastics in Council’s operations. This would have the flow-on effect of encouraging local businesses and the community to follow suit.
Single use plastics are disposable plastic and polystyrene items designed to be used once and then discarded, including, but not limited to, cleaning items, balloons, cutlery and food and drink packaging.
Signed Cr Stephen Nugent Signed Cr Mario Previtera
TRIM REFERENCE: 2020/1158
AUTHOR: Nick Redmond, Acting Director Corporate and Commercial Services
EXECUTIVE SUMMARY
Council’s Policy Committees (Planning and Development Committee, Employment and Economic Development Policy Committee, Infrastructure Policy Committee, Sport and Recreation Policy Committee, Environmental Sustainability Policy Committee, Finance Policy Committee and Services Policy Committee) have delegation to determine matters before those Committees, with the exception of items that impact on Council’s Delivery Operational Plan.
This report provides minutes of the Policy Committees held since the last meeting. Resolutions made by the Committees are for noting, and Recommendations are presented for adoption or amendment by Council.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.
Financial Implications
Nil
Policy and Governance Implications
Nil
1 That the resolutions made by the Planning and Development Committee at its meeting held on 7 July 2020 be noted. 2 That the resolutions made by the Employment and Economic Development Policy Committee at its meeting held on 7 July 2020 be noted. 3 That the resolutions made by the Infrastructure Policy Committee at its meeting held on 7 July 2020 be noted. 4 That the resolutions made by the Environmental Sustainability Policy Committee at its meeting held on 7 July 2020 be noted. 5 That the resolutions made by the Finance Policy Committee at its meeting held on 7 July 2020 be noted. 6 That the resolutions made by the Services Policy Committee at its meeting held on 7 July 2020 be noted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Planning and Development Committee
At the Planning and Development Committee meeting held on 7 July 2020, all resolutions were made under delegation, and the minutes are presented for noting.
Employment and Economic Development Committee
At the Employment and Economic Development Committee meeting held on 7 July 2020, all resolutions were made under delegation, and the minutes are presented for noting.
Infrastructure Policy Committee
At the Infrastructure Policy Committee meeting held on 7 July 2020, all resolutions were made under delegation, and the minutes are presented for noting.
Environmental Sustainability Policy Committee
At the Environmental Sustainability Policy Committee meeting held on 7 July 2020, all resolutions were made under delegation, and the minutes are presented for noting.
Finance Policy Committee
At the Finance Policy Committee meeting held on 7 July 2020, all resolutions were made under delegation, and the minutes are presented for noting.
Services Policy Committee
At the Services Policy Committee meeting held on 7 July 2020, all resolutions were made under delegation, and the minutes are presented for noting.
1 PDC 7 July 2020 Minutes, 2020/1134⇩
2 EEDPC 7 July 2020 Minutes, 2020/1135⇩
3 IPC 7 July 2020 Minutes, 2020/1136⇩
4 ESPC 7 July 2020 Minutes, 2020/1138⇩
5 FPC 7 July 2020 Minutes, 2020/1137⇩
6 SPC 7 July 2020 Minutes, 2020/1139⇩
Attachment 1 PDC 7 July 2020 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Planning and Development Committee
HELD VIA ONLINE VIDEO CONFERENCING PLATFORM ZOOM
ON 7 July 2020
COMMENCING AT 7.35PM
Attendance
Cr R Turner (Chairperson), Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr J Whitton
Chief Executive Officer, Acting Director Corporate and Commercial Services (Redmond), Director Development Services, Acting Director Community, Recreation and Cultural Services (Richards), Director Technical Services, Acting Manager Corporate Governance (Constantine), Manager Financial Services, Executive Support Manager, Administration Officer Governance.
APOLOGIES AND LEAVE OF ABSENCE
Nil
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Nil
2 General Reports
2.1 Items Approved Under the Delegated Authority of Council TRIM Reference: 2020/866 |
RESOLVED - 20/191 Cr J Whitton/Cr R Kidd That Council resolves to acknowledge the information provided in the report by the Manager Development Assessments on Items Approved Under the Delegated Authority of Council.
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For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
2.2 Development Application DA 234/2018(1) - 129-133 Sale Street (Caldwell House) TRIM Reference: 2020/294 |
RESOLVED - 20/192 Cr S Nugent/Cr T Mileto With respect to development application DA 234/2018(1) for Demolition of a Heritage Item (all buildings, structures and vegetation to be removed) and Category 1 Remediation (asbestos removal) at Lot 2 DP 1230592 - 129-133 Sale Street, Orange it is recommended that Council: 1 Note the contents of the planning report and the recommendations therein. 2 Accept the terms of the draft notice of determination. 3 Direct Council staff to obtain the concurrence of either the applicant or the Minister as required by Section 4.33 of the Environmental Planning and Assessment Act. 4 That Council delegate the authority to determine Development Application DA 234/208(1) to the Chief Executive Officer subject to the receipt of concurrence from the Crown. |
Division of Voting |
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Voted For |
Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton |
Voted Against |
Nil |
Absent |
Nil |
2.3 Development Application DA 120/2020(1) - 52-54 Bathurst Road, and 25 and 27 Eyles Street (Taco Bell) TRIM Reference: 2020/1005 |
RESOLVED - 20/193 Cr J Whitton/Cr S Munro That Council consents to Development Application DA 120/2020(1) for Takeaway Food and Drink Premises and Signage at Lot 507 DP 712206, and Lots 3 and 4 DP 37362 – 52‑54 Bathurst Road, Orange, and 25 and 27 Eyles Street, Orange pursuant to the conditions of consent in the attached Notice of Approval with the additional condition of no parking line marking on the driveway to the property south of the development in Eyles Street. |
Division of Voting |
|
Voted For |
Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton |
Voted Against |
Nil |
Absent |
Nil |
MATTER ARISING
Cr Taylor asked that in relation to item 2.3, Council and the proponent continue to liaise with the neighbour to the south of the development in Eyles Street to limit impacts where possible.
The Meeting Closed at 7.56PM.
Attachment 2 EEDPC 7 July 2020 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Employment and Economic Development Policy Committee
HELD Via Online Conferencing Platform Zoom
ON 7 July 2020
COMMENCING AT 7.56pm
1 Introduction
Attendance
Cr T Mileto (Chairperson), Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton
Chief Executive Officer, Acting Director Corporate and Commercial Services (Redmond), Director Development Services, Acting Director Community, Recreation and Cultural Services (Richards), Director Technical Services, Acting Manager Corporate Governance (Constantine), Manager Financial Services, Executive Support Manager, Administration Officer Governance.
APOLOGIES AND LEAVE OF ABSENCE
Nil
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Nil
2 Committee Minutes
2.1 Minutes of the Economic Development Community Committee held 10 June 2020 TRIM Reference: 2020/1035 |
RESOLVED - 20/194 Cr S Nugent/Cr K Duffy 1 That Council acknowledge the reports presented to the Economic Development Community Committee at its meeting held on 10 June 2020. 2 That the minutes of the Economic Development Community Committee be adopted with the inclusion of Amanda Spalding as being in attendance at the meeting.
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For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
MATTER ARISING Cr Duffy asked for detail around empty shops in the CBD. The Acting Director Corporate and Commercial Services advised that an audit had been undertaken and of the 530 business premises in the CBD 79 were currently vacant. Cr Duffy asked if comments from CBD businesses would be considered in relation to a rezoning in South Orange and what impact it might have on the CBD. The Director of Development Services advised that the exhibition period had ended but a briefing session would be provided to Councillors ahead of the matter being formally considered by Council. |
The Meeting Closed at 8.10pm.
Attachment 3 IPC 7 July 2020 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Infrastructure Policy Committee
HELD VIA ONLINE VIDEO CONFERENCING PLATFORM ZOOM
ON 7 July 2020
COMMENCING AT 8.10pm
1 Introduction
Attendance
Cr J Whitton (Chairperson) (Deputy Mayor), Cr R Kidd (Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr G Taylor, Cr R Turner
Chief Executive Officer, Acting Director Corporate and Commercial Services (Redmond), Director Development Services, Acting Director Community, Recreation and Cultural Services (Richards), Director Technical Services, Acting Manager Corporate Governance (Constantine), Manager Financial Services, Executive Support Manager, Administration Officer Governance.
APOLOGIES AND LEAVE OF ABSENCE
Nil
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Cr J McRae declared a less than significant non-pecuniary
interest in the matter arising from item 2.1 as the owner of a medical practice
in the vicinity of Dalton Street near the new DPI site.
2 Committee Minutes
2.1 Minutes of the City of Orange Traffic Committee Extraordinary Meeting - 5 February 2020 TRIM Reference: 2020/1014 |
Cr J McRae declared a less than significant non-pecuniary interest for the matter arising from this item as the owner of a medical practice in the vicinity of Dalton Street near the new DPI site and removed herself from the meeting during this part of the discussion. |
RESOLVED - 20/195 Cr J Hamling/Cr S Munro That Council resolves to acknowledge the report presented to the City of Orange Traffic Committee at its meeting of 5 February 2020.
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For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
MATTERS ARISING Cr Taylor raised the issue of parking and signage in middle of Dalton Street near the new DPI site. The matter will be referred to the City of Orange Traffic Committee to best determine how the centre street parking can be managed. Cr Romano raised the issue of missing street signs on Peisley Street between Casey Street and Matthews Avenue. The matter will be investigated by staff. Cr Mileto raised the issue of dangerous driving near the intersection of Gardiner Road and Hill Street and requested that traffic counting devices be installed. The Director Technical Services advised that the devices could be installed. Cr Previtera raised the issue of congestion in south Lords Place near the Essential Energy depot during drop off at the Anson Street Public School. The Director of Technical Services advised that the matter would be referred to the City of Orange Traffic Committee. |
2.2 Minutes of the City of Orange Traffic Committee Extraordinary Meeting - 12 March 2020 TRIM Reference: 2020/1077 |
RESOLVED - 20/196 Cr R Kidd/Cr S Munro 1 That Council resolves to acknowledge the report presented to the City of Orange Traffic Committee at its meeting of 12 March 2020. 2 Recommendation 2.1 from the minutes of the City of Orange Traffic Committee meeting of 12 March 2020 being ‘That Council approves the 2020 – 2021 Orange Cycle Club races subject to the attached conditions of consent’.
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For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
2.3 Minutes of the City of Orange Traffic Committee Meeting - 18 June 2020 TRIM Reference: 2020/1015 |
RESOLVED - 20/197 Cr J Hamling/Cr R Kidd That Council resolves: 1 To acknowledge the reports presented to the City of Orange Traffic Committee at its meeting of 18 June 2020. 2 Recommendations 3.1, 3.2, 3.4 and 3.6 to 3.8 from the minutes of the City of Orange Traffic Committee meeting of 18 June 2020 being: 3.1 That Council approves the 2020 NAIDOC march subject to the attached Conditions of Consent; 3.2 That Council installs “No Stopping” signs at the corner of Breen Street and Wentworth Lane as per Figure 1 of this report; 3.4 That Council extends the existing one hour parking 11m south as shown in Annexure A of this report; 3.6 That Council adopts the lines and signs within Annexure A of this report; 3.7 That Council adopts the lines and signs shown within Annexure A of this report; 3.8 That Council notes the body of this report and staff continues to monitor the crash history at the intersection.
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For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
3 General Reports
3.1 Current Works TRIM Reference: 2020/1032 |
RESOLVED - 20/198 Cr R Kidd/Cr S Munro That Council resolves to note the report on Current Works.
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For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
MATTERS ARISING
Cr Nugent asked that the Summer Street festoon lighting be left on during the school holidays rather than just on weekends. The CEO advised that the initiative was being tested.
Cr Nugent asked what works the Ploughmans Lane funding announced by Member for Calare Andrew Gee covered. The Director of Technical Services advised that the announcement by Mr Gee only covered a third of the project costs and when it proceeded the work would relate to road pavement reinstatement.
The Meeting Closed at 8.27PM
Attachment 4 ESPC 7 July 2020 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Environmental Sustainability Policy Committee
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 7 July 2020
COMMENCING AT 8.27pm
1 Introduction
Attendance
Cr M Previtera (Chairperson), Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton
Chief Executive Officer, Acting Director Corporate and Commercial Services (Redmond), Director Development Services, Acting Director Community, Recreation and Cultural Services (Richards), Director Technical Services, Acting Manager Corporate Governance (Constantine), Manager Financial Services, Executive Support Manager, Administration Officer Governance.
APOLOGIES AND LEAVE OF ABSENCE
Nil
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Nil
2 Committee Minutes
2.1 Minutes of the Companion Animals Community Committee of 10 February 2020 TRIM Reference: 2020/945 |
RESOLVED - 20/199 Cr S Nugent/Cr S Munro 1 That Council acknowledge the reports presented to the Companion Animals Community Committee at its meeting held on 10 February 2020. 2 That the minutes of the Companion Animals Community Committee at its meeting held on 10 February 2020 be adopted.
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For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
The Meeting Closed at 8.28PM
Attachment 5 FPC 7 July 2020 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Finance Policy Committee
HELD VIA ONLINE VIDEO CONFERENCING PLATFORM ZOOM
ON 7 July 2020
COMMENCING AT 8.28pm
1 Introduction
Attendance
Cr J Whitton (Chairperson), Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J McRae
Chief Executive Officer, Acting Director Corporate and Commercial Services (Redmond), Director Development Services, Acting Director Community, Recreation and Cultural Services (Richards), Director Technical Services, Acting Manager Corporate Governance (Constantine), Manager Financial Services, Executive Support Manager, Administration Officer Governance.
APOLOGIES AND LEAVE OF ABSENCE
Nil
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Nil
2 General Reports
2.1 Requests for Financial Assistance - Quarter 1 of 2020/2021 - Small Donations Program TRIM Reference: 2020/989 |
RESOLVED - 20/200 Cr R Turner/Cr S Nugent The Council resolves: 1 That a donation of $2,000.00 be made from the Small Donations Program to The Shepherd Centre (Talk Together Connection). 2 That a donation of $2,000.00 be made from the Small Donations Program to Fusion Central West NSW (Fusion Community Centre (Youth and Community Activities and Programs)). 3 That the intention to donate an extra $2,250.00 from the Small Donations Program to Fusion Central West NSW (Fusion Community Centre (Youth and Community Activities and Programs)) be placed on exhibition for 28 days. 4 That a donation of $2,000.00 be made from the Small Donations Program to Lifeline Central West (Support for Lifeline Services). 5 That the intention to donate an extra $2,250.00 from the Small Donations Program to Lifeline Central West (Support for Lifeline Services) be placed on exhibition for 28 days. 6 That a donation of $2,000.00 be made from the Small Donations Program to Spring Hill Activities Group (Spring Hill Honour Wall). 7 That a donation of $2,000.00 be made from the Small Donations Program to Cerebral Palsy Alliance (Purchase of Equipment (therapeutic, physiotherapy and occupational therapy)). 8 That a donation of $2,000.00 be made from the Small Donations Program to Teach Learn Grow (Rural Program (extra assistance for school students in Glenroi community)). 9 That a donation of $1,500.00 be made from the Small Donations Program to Canobolas Highland Pipe Band (Community Service (public band performances)). 10 That a donation of $2,000.00 be made from the Small Donations Program to City of Orange Brass Band (Community Service (public band performances - offset impact of recent renovations and restricted fund-raising opportunities)).
|
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
2.2 Request for Financial Assistance - Sustainable Living Expo - 25 October 2020 TRIM Reference: 2020/1008 |
RESOLVED - 20/201 Cr S Nugent/Cr S Munro That Council resolves: That funding of $7,000 be made from the Event Sponsorship Funding Program to Rotary Club of Orange Inc. (Sustainable Living Expo 2020).
|
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
Matter Arising Cr Kidd requested that the original resolution when the expo first went to Council be reviewed in relation to the intention for seed funding rather than ongoing support. |
2.3 Request for Financial Assistance - Post Exhibition - Orange Uniting Church TRIM Reference: 2020/1078 |
RESOLVED - 20/202 Cr S Munro/Cr K Duffy That Council allocate funding of $27,000 to Orange Uniting Church for the purpose of lighting the church spire.
|
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Cr Mileto
Absent: Nil
MATTER ARISING Cr Taylor advised that a number of churches had been undertaking renovation work including the retaining wall renovation at St Josephs and the new roof at Holy Trinity. Cr Kidd advised he would write to the churches on behalf of Council congratulating them on the work undertaken. |
The Meeting Closed at 8.48PM.
Attachment 6 SPC 7 July 2020 Minutes
ORANGE CITY COUNCIL
MINUTES OF THE
Services Policy Committee
HELD VIA ONLINE VIDEO CONFERENCING PLATFORM ZOOM
ON 7 July 2020
COMMENCING AT 8.49pm
1 Introduction
Attendance
Cr S Munro (Chairperson), Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton
Chief Executive Officer, Acting Director Corporate and Commercial Services (Redmond), Director Development Services, Acting Director Community, Recreation and Cultural Services (Richards), Director Technical Services, Acting Manager Corporate Governance (Constantine), Manager Financial Services, Executive Support Manager, Administration Officer Governance.
APOLOGIES AND LEAVE OF ABSENCE
Nil
1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS
Nil
2 Committee Minutes
2.1 Minutes of the NAIDOC committee meeting held on 5 March 2020 TRIM Reference: 2020/1084 |
RESOLVED - 20/203 Cr J Hamling/Cr S Romano 1 That Council acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting held on 5 March 2020. 2 That the remainder of the minutes of the NAIDOC Week Community Committee at its meeting held on 5 March 2020 be adopted.
|
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
MATTER ARISING
Cr Nugent advised that due to COVID-19 the National NAIDOC Week has been moved to November 2020 which will align more closely with the Orange event timetable.
The Meeting Closed at 8.51PM.
TRIM REFERENCE: 2020/1127
AUTHOR: Julie Murray, Financial Accountant
EXECUTIVE SUMMARY
The purpose of this report is to provide a statement of Council’s investments held as at 30 June 2020.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “17.2 Collaborate - Ensure financial stability and support efficient ongoing operation”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That Council resolves: 1 To note the Statement of Investments as at 30 June 2020. 2 To adopt the certification of the Responsible Accounting Officer. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Section 212(1) of the Local Government (General) Regulation 2005 requires that a written report be presented each month at an Ordinary Meeting of the Council detailing all money that Council has invested under Section 625 of the Local Government Act 1993.
As at 30 June 2020, the investments held by Council in each fund is shown below:
|
30/06/2020 |
31/05/2020 |
General Fund |
69,249,826.66 |
62,453,251.54 |
Water Fund |
60,892,280.89 |
59,165,456.69 |
Sewer Fund |
52,948,375.58 |
51,290,880.32 |
|
|
|
Total Funds |
183,090,483.13 |
172,909,588.55 |
A reconciliation of Council’s investment portfolio provides a summary of the purposes for which Council’s investments are being held. The summary is as follows:
The unrestricted cash position movements during the month are normal as projects commence and income is received. Movements may also arise following processing of income received between funds or into restricted assets to appropriately allocate for the purposes Council has determined. The increase in the general fund in the current month is due mainly to the drawdown of a $6.5 million external loan together with the collection of water billing that was due on 26 June 2020. Council’s cash flow is monitored on a daily basis and some investments have been redeemed rather than rolled over to support requirements.
Portfolio Advice
Council utilises the services of an independent investment advisor in maintaining its portfolio of investments. Council’s current investment advisor is Imperium Markets, an independent asset consultant that works with wholesale investors to develop, implement and manage their investment portfolio. Imperium Markets is a leading provider of independent investment consulting services to a broad range of institutional investors including government agencies, superannuation funds and not-for-profit organisations.
Imperium Markets major services provided to Council include:
· Quarterly portfolio summary reports
· Advice on investment opportunities, in particular Floating Rate Note products
· Advice on policy construction
· Year-end market values for Floating Note Rate products held by Council.
Portfolio Performance
Council’s current Long Term Financial Plan establishes the benchmark for Council’s interest on investments at “75 basis points above the current cash rate”. The cash rate as at 30 June 2020 remained at 0.25 per cent. The weighted average interest rate of Council’s investment portfolio at the same reporting date was 1.43 per cent which continues to exceed Council’s benchmark i.e. the cash rate of 0.25 per cent plus 0.75 per cent (or 75 basis points).
Council has also utilised the AusBond Bank Bill Index to provide a further benchmark focused towards long term investments. As at 30 June 2020, the AusBond rate was 0.98 per cent. The weighted average interest rate of Council’s investment portfolio at the same reporting date was 1.43 per cent.
Council’s Investment Policy establishes limits in relation to the maturity terms of Council’s investments as well as the credit ratings of the institutions with whom Council can invest.
The following tables provide a dissection of Council’s investment portfolio as required by the Policy. The Policy identifies the maximum amount that can be held in a variety of investment products or with institutions based on their respective credit ratings.
Table 1 shows the percentage held by Council (holdings) and the additional amount that Council could hold (capacity) for each term to maturity allocation in accordance with limits established by Council’s Policy.
Table 1: Maturity – Term Limits
Term to Maturity Allocation |
Maximum |
Holding |
Remaining Capacity |
0 - 3 Months |
100.00% |
22.63% |
77.37% |
3 - 12 Months |
100.00% |
46.00% |
54.00% |
1 - 2 Years |
70.00% |
17.90% |
52.10% |
2 - 5 Years |
50.00% |
13.47% |
36.53% |
5+ Years |
25.00% |
0.00% |
25.00% |
Table 2 shows the total amount held, and the weighted average interest rate (or return on investment), by credit rating. The credit rating is an independent opinion of the capability and willingness of a financial institution to repay its debts, or in other words, the providers’ financial strength or creditworthiness. The rating is typically calculated as the likelihood of a failure occurring over a given period, with the higher rating (AAA) being superior due to having a lower chance of default. However, it is generally accepted that this lower risk will be accompanied by a lower return on investment.
Table 2 demonstrates that Council receives a lower return for it’s A rated and above investments than for those with ratings of B or less. The level of money held in the bank accounts has been added to the table to illustrate the ability of Council to cover the operational liabilities that typically occur (for example payroll, materials and contracts, utilities).
Table 2: Credit Rating Limits
Credit Rating |
Maximum |
Holding |
Remaining Capacity |
Value |
Return on Investment |
Bank Accounts |
100.00% |
9.22% |
90.78% |
$16,881,752.81 |
0.25% |
AAA |
100.00% |
0.00% |
100.00% |
N/A |
N/A |
AA |
100.00% |
31.54% |
68.46% |
$57,751,240.00 |
1.48% |
A |
60.00% |
30.26% |
29.74% |
$55,404,920.00 |
1.31% |
BBB & NR |
40.00% |
28.98% |
11.02% |
$53,052,570.32 |
1.52% |
Below BBB |
0.00% |
0.00% |
0.00% |
N/A |
N/A |
Certification by Responsible Accounting Officer
I, Jason Cooke, hereby certify that all investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.
RECORD NUMBER: 2020/928
AUTHOR: Nick Redmond, Acting Director Corporate and Commercial Services
EXECUTIVE Summary
This report is to outline Orange City Council’s project priorities for the upcoming period as well as identify potential funding areas and inform Council of grant submissions that have been put forward to the State and Federal Governments. The last report that went before Council on results of State and Federal funding applications was March 2018, therefore this report covers applications since March 2018 to the current period.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “16.2 Collaborate - Advocate for the community to attract external funding to deliver services, facilities and programs”.
Financial Implications
The successful funding applications listed in this report include a mix of funding models. This would also be the case for the go forward projects listed at the end of this report.
Policy and Governance Implications
Nil
That Council note this report and note the grant submissions recently put forward to the State and Federal Governments and endorse the suggested project priority list. |
further considerations
The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:
|
|
Service Delivery |
Success in these grant funding applications would require a resourcing assessment in delivering the projects. |
Political |
Success in these applications requires a consistent message to illustrate the importance of these projects to the Orange community. |
SUPPORTING INFORMATION
Over recent years some broad grant project priorities were established, particularly through the Community Strategic Plan/budgeting processes, specifically the 10 year Long Term Financial Plan (LTFP) with several key projects in the LTFP contingent on co-funding; through Council resolutions as issues have arisen, for example the proposed re-alignment of Hill Street and the roundabout on the Northern Distributor Road /William Maker Drive (NDR/WMD) intersection and in response to funding programs and criteria as they have arisen and changed.
Council has also had input into regional priorities through the Central NSW Joint Organisation.
All of the above has seen significant funding achieved for projects including:
· Water security projects, such as the Cowra to Orange pipeline, Stormwater harvesting, regional pipelines
· Transport projects such as Southern Feeder Road and Escort Way Roundabout
· Community/cultural projects such as the Museum
· A number of sporting facilities projects including the Orange Cricket Centre of Excellence
· Orange Airport security and passenger enhancements
· See tabulated list in this document for comprehensive details of projects
The projects put forward for potential funding have become more dynamic in recent times with a wide variety and ever increasing number of specific programs with targeted criteria. For example recently the Federal Government has just released a new Regional Growth Fund.
Similarly State Government consultation in the lead up to the sale of the poles and wires has focussed largely on jobs. Arising from the sale of the poles and wires has been a multi-tranche funding program covering inter alia:
· Connecting Country Communities
· Regional Sports Infrastructure
· Growing Local Communities
· Resources for the Regions
· Regional Cultural Fund
· Fixing Local Roads
Most recently the Critical Drought Initiative have been announced for projects such as:
· Cowra to Orange pipeline connection
· Spring Creek Dam to Icely Road Water Treatment Plant pipeline
· Blackman’s Swamp Creek stormwater Harvesting Stage 2
To respond to the grant funding environment, Council has kept a list of key projects and a long list of other projects to draw upon as opportunities arise, as well as developing specific projects as programs and criteria emerge.
The list of key projects most recently has been:
· Southern Link Road (South Orange Economic Development Corridor). Partial funding has been achieved
· Mountain Bike Centre Mount Canobolas
· Regional Pipeline projects. Funding achieved
· Gallery Extension
· Jack Brabham Amenities upgrade
· Robertson Park Toilets. Funding achieved
· Scout Camp Upgrade. Partial funding achieved
· Planetarium/Conservatorium
Other key projects put forward have included:
· Southern Feeder Road Stage 4
· FutureCity CBD upgrade
· Ploughman’s Lane upgrade
· Sporting precinct in general terms during consultation with Government and when lobbying opportunities arise
STATE GOVERNMENT FUNDING HISTORY
By way of providing a brief history of successful and unsuccessful funding from the State Government, please see here a table which details that history since March 2018 when the last report was put to Council:
Successful State Funding
Registered Date |
Council Project |
Funding Organisation |
Funding Name |
Rnd |
$ Requested |
$ Awarded |
$ from Cl |
2019 |
EPA Recycling Assistance Package (temporary relief increased costs - China's National Sword Policy) |
NSW Environment Protection Authority |
Recycling Relief Fund |
94,636 |
94,636 |
|
|
2019 |
Northern Distributor, Hill Street and William Maker Drive roundabout |
NSW Premier & Cabinet |
Restart NSW - Resources for Regions |
6 |
2,350,000 |
2,350,000 |
2,350,000 |
Registered Date |
Council Project |
Funding Organisation |
Funding Name |
Rnd |
$ Requested |
$ Awarded |
$ From Cl |
||||||
2018 |
Forest Road, Spring Hill - shoulder widening |
Roads & Maritime Services |
Saving Lives on Country Roads |
|
300,000 |
0 |
|||||||
2018 |
New bus shelters - Leeds Parade and Allenby Road |
Transport NSW |
Country Passenger Transport Infrastructure |
|
20,000 |
|
|||||||
2018 |
Southern Feeder Road Stage 3 (Elsham Avenue to Bathurst Road) |
NSW Premier & Cabinet |
Growing Local Economies |
3,000,000 |
3,000,000 |
1,500,000 |
|||||||
2018 |
Southern Feeder Road Stage 4 (Anson Street to Pinnacle Road) |
NSW Premier & Cabinet |
Restart NSW - Resources for Regions |
5 |
4,556,000 |
4,556,000 |
|
||||||
2019 |
Orange Airport Security and Passenger Enhancements |
Infrastructure NSW |
Restart NSW - Resources for Regions |
6 |
2,280,000 |
1,554,545 |
518,182 |
||||||
2018 |
|
NSW Department of State and Regional Development |
National Stronger Regions Fund |
2 |
|
195,000 |
|
||||||
2018 |
Orange Cricket Centre of Excellence |
Sport & Recreation |
ClubGRANTS - Large-scale Infrastructure |
1 |
|
1,000,000 |
|
||||||
2019 |
|
Arts NSW |
Arts & Cultural Development-Annual |
1 |
80,000 |
80,000 |
|
||||||
2018 |
Forest Road - Ginns Road 500m towards Evergreen Road |
Transport for NSW |
Drought Relief Heavy Vehicle Access Program |
297,600 |
297,601 |
|
|||||||
2019 |
Hill Street and Matthews Avenue roundabout |
Transport for NSW |
Safer Roads Funding Program |
|
600,000 |
|
|||||||
2019 |
McLachlan Street and March Street roundabout |
Transport for NSW |
Safer Roads Funding Program |
|
650,000 |
|
|||||||
Registered Date |
Council Project |
Funding Organisation |
Funding Name |
Rnd |
$ Requested |
$ Awarded |
$ From Cl |
||||||
2019 |
Lords Place and Franklin Road intersection |
Transport for NSW |
Safer Roads Funding Program |
|
|
190,000 |
|
||||||
2019 |
Cowra to Orange Connection |
Department of Planning Industry & Environment |
Critical Drought Initiative (NSW Govt) |
1 |
|
5,500,000 |
0 |
||||||
2020 |
Blackmans Swamp Creek Stormwater Harvesting St 2 |
Department of Planning Industry & Environment |
Critical Drought Initiative (NSW Govt) |
|
2,500,000 |
|
|||||||
2020 |
Pipeline from Spring Creek Dam to Icely Road Water Treatment Plant |
Department of Planning Industry & Environment |
Critical Drought Initiative (NSW Govt) |
|
2,500,000 |
|
|||||||
2020 |
Intersection Byng & McLachlan Streets - RRPPMs & audio tactile transverse line-marking |
Roads & Maritime Services |
Safer Roads Funding Program (NSW) |
20,000 |
20,000 |
|
|||||||
2020 |
Phoenix Mine Road - widening |
Roads & Maritime Services |
Safer Roads Funding Program (NSW) |
335,000 |
335,000 |
|
|||||||
2020 |
Ophir Road from Bridge 1 to Bridge 2 near Banjo Paterson Way - barrier and shoulder widening |
Roads & Maritime Services |
Safer Roads Funding Program (NSW) |
510,000 |
510,000 |
|
|||||||
2020 |
Intersection Kearneys Drive and Matthews Avenue - medians and lighting upgrade |
Roads & Maritime Services |
Safer Roads Funding Program (NSW) |
110,000 |
110,000 |
|
|||||||
2020 |
Intersection Anson Street and Margaret Street - kerb blisters and pedestrian refuge islands |
Roads & Maritime Services |
Safer Roads Funding Program (NSW) |
130,000 |
130,000 |
|
|||||||
Registered Date |
Council Project |
Funding Organisation |
Funding Name |
Rnd |
$ Requested |
$ Awarded |
$ From Cl |
2020 |
Intersection Hill and Casey streets - kerb blisters and pedestrian refuge islands |
Roads & Maritime Services |
Safer Roads Funding Program (NSW) |
|
150,000 |
150,000 |
|
2020 |
Orange Showground - Arena Fence |
Department of Industry & Investment |
|
1 |
79,950 |
79,950 |
|
2020 |
Orange Regional Showground - Perimeter Fencing |
Department of Industry & Investment |
|
1 |
69,300 |
69,300 |
|
2020 |
Continuing the Orange Blayney Cabonne Sustainable Collections Program |
Arts NSW |
Arts & Cultural Development-Annual |
1 |
140,000 |
80,000 |
|
2020 |
COVID Emergency Food Services |
Health Administration Corporation |
|
1 |
77,492 |
77,492 |
|
2020 |
Combatting Social Isolation for Seniors |
Dept of Family & Community Services |
Department of Justice |
1 |
19,595 |
19,595 |
|
2020 |
Children's Services in lieu of Jobkeeper |
Education Department |
|
1 |
|
692,592 |
|
2020 |
Sir Jack Brabham Park - Amenities Upgrade |
NSW Department of State and Regional Development |
Regional Growth Fund |
2 |
|
550,000 |
241,000 |
2020 |
Community Recycling Centre - signage installation (reimbursement) |
NSW Environment Protection Authority |
|
|
12,232 |
15,000 |
|
The following are grants that were funded with a variation: |
|||||||
Registered Date |
Council Project |
Funding Organisation |
Funding Name |
Rnd |
$ Requested |
$ Awarded |
$ From Cl |
2018 |
Orange Health and Innovation Precinct (upgrade Forest Road) Premier & Cabinet |
Department of Premier and Cabinet |
Growing Local Economies |
|
1,000,000 |
954,000 |
1,000,000 |
2018 |
Airport Security and Passenger Enhancements |
NSW Premier & Cabinet |
Restart NSW - Resources for Regions |
|
1,710,000 |
1,554,545 |
570,000 |
2018 |
LED Lighting and CCTV |
Department of Industry, Innovation and Science |
Safer Communities Fund |
3 |
1,000,000 |
200,000 |
|
2018 |
South Orange Economic Development Corridor Stage 1 (Edward Street extension) |
NSW Premier & Cabinet |
Growing Local Economies |
|
1,502,108 |
|
0 |
2017 |
Forest Road Bridge Duplication |
Department of Infrastructure & Regional Development |
Bridges Renewal Program |
2 |
1,250,000 |
1,250,000 |
|
The above tables include $32 million in NSW Government funding.
CURRENT STATE FUNDING OPPORTUNITIES
Resources for Regions (Restart NSW)
Round 7 of this program has now been released which will deliver an additional $50 million worth of new infrastructure projects and community programs across NSW. Applications close 2nd September 2020 and with both Road and Community Infrastructure proposed a separate report will be prepared for Council to determine priorities.
Connecting Country Communities
Council is awaiting announcement that this fund is open for submissions and further guidelines.
Regional Sports Infrastructure
Fund remains open year-round. Application has been submitted for the following project:
· Mountain Bike Trail project ($10M)
Regional Cultural Fund
Two applications have been submitted for the following projects:
· Conservatorium/Planetarium (“ConPlan”) project ($10M) – Council has been notified that this submission was unsuccessful
· Orange Regional Gallery Extension ($4M)
Stronger Country Communities Fund
Nine projects were submitted under this tranche, they include:
· Re-surface Hockey Field ($374K) - Unsuccessful
· Enhance Rotary & Somerset Park ($400K) - Unsuccessful
· Child safe landscaping & parking ($290K) - Unsuccessful
· Robertson Park Toilets ($220K) – Granted
· Jack Brabham new amenities ($550K) - Unsuccessful
· Wade Park field lighting upgrade ($100K) - Unsuccessful
· CBD Lighting upgrade ($700K) – Granted
· Footpath Program/Active Travel Plan ($320K) – Granted
· Domestic Violence Centre ($670K) – Unsuccessful
FEDERAL GOVERNMENT FUNDING
By way of providing a brief history of funding from the Federal Government, please see here a table which details that history since March 2018:
Successful Federal Funding
Registered Date |
Council Project |
Funding Organisation |
Funding Name |
Rnd |
$ Requested |
$ Awarded |
$ From Cl |
2018 |
SFR stg 2Dairy Creek and Blowes Road - railway overpass and dual carriageway construction |
Department of Infrastructure & Regional Development |
Heavy Vehicle Safety and Productivity Program |
6 |
3,454,000 |
3,454,000 |
3,454,000 |
2018 |
SFR stg 3 Dairy Creek and Blowes Roads - realign, widen and strengthen |
Department of Infrastructure & Regional Development |
Heavy Vehicle Safety and Productivity Program |
6 |
3,000,000 |
3,000,000 |
1,500,000 |
2018 |
Way Out West (LGBTQI+ Festival 2020) |
Department of Industry, Innovation and Science |
Building Better Regions Fund |
3 |
20,000 |
20,000 |
0 |
Registered Date |
Council Project |
Funding Organisation |
Funding Name |
Rnd |
$ Requested |
$ Awarded |
$ From Cl |
2019 |
Hill and March Street - Improve Existing Roundabout |
Department of Infrastructure, Transport, Regional Development and Communications |
Black Spot Funding Program (National) |
|
110,000 |
110,000 |
0 |
2019 |
Orange Planetarium/ Conservatorium Project |
Department of Infrastructure, Transport, Regional |
|
|
|
10,000,000 |
|
2020 |
Ophir Road from Northern Distributor Road to ORRRC entrance - install RRRPMs & flexible crash barrier |
Department of Infrastructure, Transport, Regional Development and Communications |
Black Spot Funding Program (National) |
|
75,000 |
75,000 |
0 |
2020 |
Intersection Churchill Avenue and Edward Street - install RRRPMs, transverse line-marking |
Department of Infrastructure, Transport, Regional Development and Communications |
Black Spot Funding Program (National) |
|
20,000 |
20,000 |
0 |
2020 |
Cadia Road from Forest Road to Ballykeane Lane - widen shoulders & relocate signage |
Department of Infrastructure, Transport, Regional Development and Communications |
Black Spot Funding Program (National) |
|
450,000 |
450,000 |
0 |
2020 |
Coronation Drive - pedestrian crossing - install kerb blisters & pedestrian crossing lighting |
Department of Infrastructure, Transport, Regional Development and Communications |
Black Spot Funding Program (National) |
|
70,000 |
70,000 |
0 |
Registered Date |
Council Project |
Funding Organisation |
Funding Name |
Rnd |
$ Requested |
$ Awarded |
$ From Cl |
2020 |
Intersection Byng Street and William Street - install transverse line-marking and RRRPMs |
Department of Infrastructure, Transport, Regional Development and Communications |
Black Spot Funding Program (National) |
10,000 |
10,000 |
0 |
|
2020 |
Continuity of Support (Disability Services for >65 years) |
Health Administration Corporation |
Department of Justice |
1 |
31,240 |
31,240 |
|
2020 |
Wade Park Grandstand Seating Upgrade |
Health Administration Corporation |
|
1 |
100,000 |
100,000 |
|
2018 |
LED Lighting and CCTV |
Department of Industry, Innovation and Science |
Safer Communities Fund |
3 |
1,000,000 |
200,000 |
|
2017 |
Forest Road Bridge Duplication |
Department of Infrastructure & Regional Development |
Bridges Renewal Program |
2 |
1,250,000 |
1,250,000 Returned due to tender price exceeding funds 2:1 |
|
The above tables include $18.8 million in Federal Government funding.
In addition very recent Federal funding announcements have been received on the following projects:
· Ploughman’s Lane (Escort to Cargo)
· Prince St and Anson Street near the new DPIE
· Leewood Drive
· Lone Pine Ave
Staff are waiting the final confirmation from the State on their funding commitments on these projects.
CURRENT FEDERAL FUNDING OPPORTUNITIES
The following grant funding opportunities have been identified:
· Seed Investment to Reactivate Productions and Tours – $75 million in competitive grant funding in 2020-21 through the Restart Investment to Sustain and Expand (RISE) Fund. This program will provide capital to help production and event businesses to put on new festivals, concerts, tours and events as social distancing restrictions ease, including through innovative operating and digital delivery models. Grants of varying sizes will be available, from $75,000 through to $2 million.
· Show Starter Loans – $90 million in concessional loans to assist creative economy businesses to fund new productions and events that stimulate job creation and economic activity. The loans program will complement the RISE Fund and will be delivered through commercial banks, backed by a 100 per cent Commonwealth guarantee.
· Kick-starting Local Screen Production – $50 million for a Temporary Interruption Fund, to be administered by Screen Australia, that will support local film and television producers to secure finance and start filming again, supporting thousands of jobs in the sector. Filming of new productions has largely been halted as insurers are not providing coverage for COVID-19.
· Supporting Sustainability of Sector-Significant Organisations – $35 million to provide direct financial assistance to support significant Commonwealth-funded arts and culture organisations facing threats to their viability due to COVID-19, which may include organisations in fields including theatre, dance, circus, music and other fields. The Government will partner with the Australia Council to deliver this funding.
· Creative Economy Taskforce – establishment of a ministerial taskforce to partner with the Government and the Australia Council to implement the JobMaker plan for the creative economy
· Building Better Regions Fund - The Infrastructure Projects Stream: Supports projects that involve construction of new infrastructure, or the upgrade or extension of existing infrastructure. The Community Investments Stream: Funds community development activities including, but not limited to, new or expanded local events, strategic regional plans, leadership and capability building activities
· Safer Communities Fund future rounds - The Safer Communities Fund Infrastructure grants provide schools and pre-schools, places of religious worship, community organisations and local councils with grants of up to $1 million for crime prevention initiatives
GOING FORWARD
It is suggested that Council continue with a succinct range of key priorities projects as well as retaining flexibility to morph existing projects or develop new projects in response to new or changing programs and criteria.
On this basis it is suggested that the key project priority list include:
· CBD renewal and upgrade
· Southern Feeder Road (South Orange Economic Development Corridor)
· Mount Canobolas Mountain Bike, Recreation and Accommodation Precinct
· Specific criteria projects such as Cultural projects such as the Gallery extension and Conservatorium
· Sports projects such as the sporting precinct
· Covid 19 recovery projects
As can be seen for the tables above the grant funding that Council seeks to secure goes beyond the key priority projects and that will be the case going forward.
RECORD NUMBER: 2020/1122
AUTHOR: David Waddell, Chief Executive Officer
EXECUTIVE Summary
This report seeks to endorse the establishment of a formal Strategic Alliance with Blayney Shire Council and Cabonne Council.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “16.1 Collaborate - Work in partnership with other Councils, regional organisations and State and Federal Governments”.
Financial Implications
There is no request for any financial contribution for the BCO Alliance. Any costs which at this stage is limited to staff time, Councillor Travel and meeting expenses is considered within the current budget allowances.
Policy and Governance Implications
The Local Government Act (1993) provides the framework that enables Councils work together to share knowledge, resources and services.
A guidance paper ‘Collaboration and Partnerships between Council’s (2007)’ outlines the legislative considerations, provides case studies and offers practical advice in regards to strategic planning, identifying opportunities for collaborative partnerships and developing a business plan.
This paper is accessible on the Office of Local Government (OLG) website
There are several governance models Councils use to share services which includes;
· An arrangement supported by a formal agreement or MOU,
· A committee of council under the Local Government Act (1993),
· A Joint Organisation as legislated by the Local Government Act (1993),
· An incorporated association under the Associations Incorporation Act (2009); or
· A Council-owned company under the Corporations Act (2001)
JO’s are a Local Government entity with legal powers to support Councils to work together to improve regional and rural outcomes and may support member councils through sharing staff, expertise and resources. The BCO Alliance will not diminish the membership or engagement from Blayney, Cabonne and Orange with the Central NSW JO.
The BCO Alliance will operate under a formal agreement and MOU.
The NSW Auditor General Performance Audit focussed on Shared Service in Local Government and the subsequent report published in 2018, recommend the following:
1. Councils should base their decision to engage in shared services on a sound needs analysis, a review of service delivery models and a strong business case, which clearly identifies the expected costs and benefits. This should align with councils’ Delivery Program and Community Strategic Plan.
2. Councils should collect baseline information, monitor and evaluate services that will be shared. They should also ensure that services perform to expectations.
3. Councils should ensure that the governance models they select to deliver shared services are fit for purpose. They should ensure clear roles, responsibilities, accountability and transparency of decisions.
4. Councils should build the capability of councillors and council staff in the areas of assessing and managing shared services, leading to better understanding of opportunities and management of risk.
The report may be found on the NSW Audit website https://www.audit.nsw.gov.au/our-work/reports/shared-services-in-local-government
It is envisaged the first Strategic Plan of the BCO Alliance will address each of the recommendations from the NSW Audit Office report.
That Council approve the Mayor and Chief Executive Officer to sign the BCO Alliance Memorandum of Understanding at a formal event to be held in September 2020 at a date to be organised. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Strategic Alliances of Councils, whereby the delivery of services and resources are shared or works contracted by one Council for another, is not new to Local Government.
A meeting was held in late June with the Mayors and General Managers of Blayney, Cabonne and Orange City to discuss the proposed strategic alliance of the 3 Councils.
Blayney, Cabonne and Orange City have worked collaboratively on a number of strategic documents over the past few years including the Regional Economic Development Strategy and the BCO Sub-Regional Rural and Industrial Land Strategy. Pooling tourism and destination marketing resources to establish Orange360 is an example of what Councils working together can achieve.
The organisational scale, size and geographical fit are considered a positive for this new strategic alliance between Blayney Shire, Cabonne and Orange City Councils.
A draft Memorandum of Understanding has been prepared and is attached following this report for Council information. The purpose of the MOU is to seek formal agreement and endorsement from each Council to principles of working in collaboration and sharing resources. When each Council has had the opportunity to consider and approve this MOU, Mayors and General Managers will sign at a combined Council event on a date to be organised.
All Councillors will be invited to attend the BCO Alliance MOU signing event with an information and networking session planned for August.
1 Draft Memorandum of Understanding - BCO Alliance, D20/38870⇩
Council Meeting 21 July 2020
Attachment 1 Draft Memorandum of Understanding - BCO Alliance
To create a formal voluntary strategic alliance between the 3 Councils; Blayney Shire, Cabonne and Orange City that delivers operational efficiencies, progress on strategic regional matters, benchmarking best practice and improved financial performance for each member Council.
Objectives
We will deliver better value services to our communities by retaining each Council as its own entity.
Working collaboratively and sharing resources will achieve economies of scale, build capacity and increase workplace productivity and ensure the long term financial sustainability of each individual Council.
Services
This Alliance will provide cooperation and goodwill to undertake the following:
· Joint tenders and purchasing arrangements
· Open exchange and sharing of technical expertise and information
· Workforce and staff secondment, professional development opportunities
· Cross border works / roads construction and/or maintenance
· Councillor and staff training/networking
· Review and coordination of Strategic Documents and Instruments
· Sharing of Services and Plant
· Regional Economic Development Strategy
· Regional Tourism Marketing via Orange360
· Integrated Planning and Reporting
· Internal Audit
· Waste Collection and Disposal
· Natural Resource Management
· Disability, Cultural and Social Planning
· Crown Lands and Aboriginal Heritage
· GIS
This list is not exhaustive nor limited.
Principles
· The cost of any service provided will be on the basis of the real cost which includes all legislated overheads (Workers Compensation, Superannuation etc) however will not have a profit margin or administrative charge.
· Any expenses incurred to undertake a regional activity will be shared on an equitable basis subject to the scale and scope of the contract relative to each member Council.
· Any costs to undertake a procurement or tendering activity will be shared on an equal basis.
· Any staff time or Council resources allocated to supporting the Alliance activities and objectives whilst recorded, are provided on in kind basis.
Governance
A governing body, the Board comprising of the Mayor and General Manager from each Council will provide Political, Community and Organisational leadership oversight to the Alliance.
The Board will meet every 6 months in September and March, or as required.
The Alliance Chair, will alternate every 2 years between the 3 Mayors in Council alphabetical order, commencing with the Mayor of Orange City Council.
The Directors and Managers from each Council, with the General Managers will identify focus areas and issues to implement and develop a Strategic Plan for implementation in 2021/22.
This inaugural Strategic Plan will be presented to the Board, in December 2020.
Review Period
The Alliance shall carry out a formal review of the Strategic Plan on a 12 monthly basis to ensure it is meeting its aims and objectives and savings and benefits to the ratepayers and residents of the member Councils are being achieved.
Agreement
A formal agreement will be prepared, endorsed by each Council and signed by the Mayors and General Managers by September 2020.
Secretariat
Secretariat Services shall be provided by the General Manager whose Mayor is the Chair of the Board. This arrangement reduces Administrative Overheads, ensures direct links with decision makers and provides for focused Secretarial Services.
Union Support
It is proposed that the Alliance be referred to the relevant Unions for their support and endorsement.
RECORD NUMBER: 2020/1132
AUTHOR: Jason Theakstone, Manager Engineering Services
EXECUTIVE Summary
Council resolved to provide $500,000 on renewable energy in the 2020/21 budget. This report serves to outline part of the budget spend for Council’s information.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “17.2 Collaborate - Ensure financial stability and support efficient ongoing operation”.
Financial Implications
$182,220 from the renewable energy budget.
Policy and Governance Implications
Nil
That Council notes the report on LED Lighting in Council Buildings. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Council has undertaken an assessment of its power usages within Council buildings and has formulated plans to reduce the annual operating cost for electricity usage.
There are 2117 lights within Council’s buildings that currently use $169,739 of electricity on an annual basis. Modelling shows the aged lights have a substantial maintenance cost due to the life of the old globes.
Council can swap these lights out with approved energy efficient LED lights at a total cost of $182,220 and realise a lucrative payback period of only 1.2 years by:
1. Purchasing the lights at $159,000
2. Installing using local labour at $154,390
3. Receiving Energy Savings Certificates payback of $131,260.
The Local Government Procurement Energy Services panel has companies that can swap these lights out and satisfy Section 55 of the Local Government Act along with Council’s procurement policy i.e. no tender process is required. Staff will specify that local installers must be used.
RECORD NUMBER: 2020/1151
AUTHOR: Nick Redmond, Acting Director Corporate and Commercial Services
EXECUTIVE Summary
The contract with TDO Limited trading as Orange 360 was due to end on June 30 this year.
Earlier this year Orange 360 briefed Council on a proposal for a new contract. There was a strong focus on destination marketing, training and development and in-region event support.
The proposal included an increase in funding of $150,000 to $550,000 in year one rising to $592,290 in year 4. As the Orange 360 program covers Blayney and Cabonne, funding increases were also sought from those councils.
The Orange 360 proposal also put forward a four year contract period to align with the council elections schedule, which has since been postponed a year.
The COVID-19 predicament necessitated a re-think on the way forward and the above request was withdrawn.
Orange 360 has already developed a COVID-19 strategy focussed on the short term and recovery.
As part of the Delivery/Operational Plan (recent budget) an 18 month extension of the current contract to December 2021 was included under the existing terms and payments and $400,000 was included in the 20/21 year.
This extension allows for the development of a more substantial recovery plan, ensure the continuing viability of Orange 360 and allow a new contract to be established to align with the new council election schedule and the post COVID-19 climate.
Post COVID 19 or in a period of relaxed travel restrictions there will be an opportunity to promote regional destinations ahead of international travel. However Orange will not be the only voice in the market place promoting a destination of choice. A strong recovery plan through Orange 360 is critical.
A robust COVID 19 rebound plan has now been presented to Council and is attached with a covering letter and an amendment to request document. Staff support this initiative and the funding request.
Under the proposal put forward by Orange 360, Orange City Council will contribute a 1-off contribution of $100,000 to support the Destination Marketing: Road to Recovery Project as a direct COVID19 stimulus to drive visitation and jobs. In total is it a $200,000 campaign. With the contract extension this will take Orange City Council’s contribution in 20/21 to $500,000.
While the impacts of COVID 19 have been far reaching, the hospitality and accommodation sectors have been at the frontline of the disruptions.
In late March Orange 360 surveyed its members and found that 78 per cent projected a 50 per cent decrease in revenue, 4 per cent a permanent closure and 24 per cent a temporary closure.
While there were job losses across a number of sectors, between 14 March and 30 May, payroll jobs decreased by 29 per cent in accommodation and food services and by 26 per cent in Arts and recreation services. (Australian Bureau of Statistics). These were the two sectors most affected.
Research released from the NSW Business Chamber on 30 April 2020 states that 5,622 jobs have been lost across the broader Central West and Orana regions of NSW as a direct impact of COVID19 with the majority of these positions from the tourism, hospitality and retail industry.
The Orange 360 region visitor economy is worth more $300 million annually and employs more than 6000 local residents.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “12.4 Prosper - Partner with key stakeholders to enhance opportunities for local business to grow and prosper”.
Financial Implications
If the recommendation of this report is supported and adopted post exhibition it is proposed that the COVID 19 Orange 360 rebound will be funded through a mix of the existing advertising, promotion and jobs creation budgets to a maximum of the $100,000.
The $100,000 will be in addition to the contract extension of $400,000 for the 2020/21 year.
Policy and Governance Implications
Extenuating circumstances exist to extend the contract period and funding for regional tourism services given the ability of the industry led tourism entity to deliver the involvement of tourism operators in the region in order to achieve the regional tourism marketing tasks in Council’s Tourism Strategy and the Road to Recovery project.
That council exhibit for 28 days the intention to increase funding by $100,000 to TDO Ltd trading as Orange 360 for the purposes of COVID rebound initiatives and marketing. |
further considerations
The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:
|
|
|
Service Delivery |
The extended contract element management can be covered under existing resources. |
|
Image and Reputation |
The tourism services sector is a significant employer in the region. Working with Orange 360 to assist in the recovery of this sector will reach a significant number of residents. |
Stakeholders |
While this report focusses on tourism and hospitality it is noted that other measures targeting other sectors are under way such as the Shop Orange $50,000 giveaway and expanded capital works program. The OC Future City projects will also focus on the retail sector in both hard infrastructure (street and footpath enhancements etc.) and soft infrastructure (business support programs to transition to digital). Orange360 has close to 260 business members across the LGAs of Blayney, Cabonne and Orange who represent a broad spectrum of industry sectors including accommodation, hospitality, cellar doors, museums and galleries, as well as retail and supporting business services. |
SUPPORTING INFORMATION
Under the proposal put forward by Orange 360, Orange City Council will contribute a 1-off contribution of $100,000 to support the Destination Marketing: Road to Recovery Project as a direct COVID19 stimulus to drive visitation and jobs. In total is it a $200,000 campaign. With the contract extension this will take Orange City Council’s contribution in 20/21 to $500,000.
Blayney and Cabonne councils have resolved to each provide $50,000 extra funding to the campaign taking their 20/21 investment to Orange 360 to $110,000 and $130,000 respectively.
It is understood that the additional Blayney and Cabonne contributions were funded through the Australian Government’s Drought Communities Extension Programme Extension to which Orange did not qualify.
Prior to COVID 19 and nearing the end of the contract period there was significant buoyancy in tourism and reason for optimism around continuing growth.
During the 3 year contract period Orange has benefited from annual visitation growth of over 33 per cent and close to a 60 per cent increase in visitor spend to represent $300 million. Such strong visitor economy growth has been achieved through the collaboration of the 3 Local Government Areas and well executed destination marketing services coordinated by Orange 360.
The recent long weekend provided an insight into what a COVID 19 recovery could look like. There was strong visitor activity and significant Visitor Information Centre enquiries. Such positive activity could tempt a conservative approach however there are risks with that approach that is dealt with in the attachments.
The additional $100,000 and the adjustment to the contract extension will bring a stronger focus to destination marketing.
Orange 360 actively supports events in Orange, particularly those large signature events. However within the $400,000 budget only $20,000 annually was allocated for those purposes. Out of region events are allocated $80,000 within the $400,000. With the uncertainty around events both in and out of region this funding will be repurposed to marketing.
While there are some risks in supporting a funding extension in uncertain times relating to travel and events, it is focussed on the hardest hit sector and Orange City Council and Orange 360 have a strong track record of working together to drive visitation and spending.
1 Road to Recovery, D20/39626⇩
2 Letter from Orange 360, D20/39625⇩
3 Amendment to request, D20/40590⇩
Attachment 3 Amendment to request
Amendment to $550k request for Orange City Council Funding
Why the change in request?
In February 2020, Orange360 presented to Orange City Council a request for $550k annual funding which represented a significant increase in the existing Service Level Agreement funding. This level of funding has a direct correlation in the delivery of the Orange360 Strategic Plan: 2020 -2024.
The presentation outlined 4 x key activities where these additional funds would be invested:
− Destination Marketing including the development and marketing of bookable tourism experiences
− Public Relations specifically hosting media famils
− Member Training and Development including
− In-region Event Support
The Impact of COVID-19
By April 2020 the impact of COVID19 had already decimated our accommodation, events and hospitality sector. Orange360 immediately reviewed the environment to ensure we were delivering to the needs of all of key stakeholders, that being our members and our 3 x Council partners.
What became evident was the events landscape had changed and there was uncertainty as to when our region would be able to welcome visitors back into our region.
Our organisation has benefited from the support and goodwill fostered from our relationship with Orange City Council and out of respect for our longstanding relationship it was decided that that we would amend our request.
Instead we requested the extension of our existing funding agreement for 12 months with a caveat that once there was certainty in our region’s ability to service and support the local tourism industry that we could then reinstate our initial funding request.
Service Delivery on the 2019/20
It should be noted that all but the following commitment against the allocation of Orange City Council funds for 2019/2020 had been acquitted.
F.O.O.D Week cancelled 2 weeks out with 98% of our work for 2019/220 delivered with only the Night Market event support. Instead, Orange360 developed a virtual event in support the hospitality sector and ensure F.O.O.D Week was top of mind across our visitor base. This online/virtual event was seen far and wide and brought additional kudos for the region in how quickly we had pivoted our thinking as a direct result of COVID19.
Through the pandemic Orange360 continued to work hard for our members. We maintained our ‘below the line’, targeted destination marketing via our social media platforms and consumer newsletters.
We canvassed our members to understand what and how we could better assist them the result of which was the successful application to the Newcrest Community Support Fund which resulted in a $150,000 local campaign to support our local tourism, hospitality and retail businesses.
We worked closely with our accommodation members to prepare a comprehensive list of accommodation providers ready to assist our regional health network with medical isolation accommodation.
We supported the Joint Organisation of Central West Councils to develop the “We Want You Back” campaign that was shared across a multitude of regional Council, Central NSW Tourism and Orange360 social media platforms.
The direct result and outcomes of this work is that we still have an engaged membership, a tourism and accommodation industry that has rebounded with the current influx of visitors.
The landscape has changed.
Right now Orange is benefiting from borders being closed and we are welcoming the 55+ who can travel mid-week and who would normally have travelled overseas. Many of them are now coming to Orange for the first time and like what they see. With the Queensland border open this will now change.
To achieve this we are seeking $100,000 to drive the value of our visitor economy by increasing visitor numbers and the level of activity they enjoy during their stay.
Now is the time to invest in our region’s recovery and to ensure our businesses continue to benefit from this current opportunity through a dedicated destination marketing campaign which we have labelled our “Road to Recovery”.
What will the $100k be invested in?
Together with the additional $50k from both Cabonne and Blayney, the request for $100k from Orange City Council will develop a dedicated mid-week campaign to secure and grow the mid-week 55+ market.
A dedicated campaign including the production of visual assets including both still photography and a video content that will complement the Extend the Weekend campaign. These will remain as evergreen assets for us to use into the future.
Detail of this marketing investment is outlined in a separate document.
Key risks in not investing in effective destination marketing.
1. Other regional destinations have greater ability to grow their market share of visitors. All of Australia will be increasing the destination marketing budgets.
2. Failure to capitalise on the work and achievement to date.
3. Diminished reputation.
4. Lost opportunity for further growth.
5. Our visitor economy contracts.
Extension of current Orange City Council Funds
Deliverable |
2019/20 |
2020/21 |
Destination Marketing including digital and general marketing |
$112,173 |
$108,000 |
Media and journalist famils – we will invite media to come and experience in lieu of regional showcases out of region. |
$5,253 |
$30,000 |
VIC famils |
$8,615 |
$10,000 |
Member development and forums |
$10,506 |
$15,000 |
Tourism Managers support |
- |
$20,000 |
Maintain accommodation register and on line booking system as required to preserve Level 1 VIC accreditation |
$20,000 |
$10,000 |
Maintain the Data Warehouse system information as required to preserve Level 1 VIC accreditation |
$20,000 |
$10,000 |
Survey data collation and annual visitor profile review and update. New investment across 3 x LGAs to capture visitor sentiment data for future marketing. |
$15,000 |
$30,000 |
Allocation for Out of region events run by TBC for events sponsorship (acknowledging Council and using art an words as supplied) |
$80,000 |
- |
Allocation for staff time for in region events support |
$20,000 |
- |
Allocation of staff time on marketing, product development (cycling) and promotions |
$104,538.63 |
$167,000 |
TOTAL |
$395,985.63 |
$400,000 |
RECORD NUMBER: 2020/1156
AUTHOR: Merran Byers, Events Officer
EXECUTIVE Summary
Council can only assist other organisations financially (in cash or in kind) in accordance with section 356 of the Local Government Act 1993.
Council's strategic policy ST144 Event Sponsorship Program and its related Event Sponsorship Program Guidelines are used to assess applications for Event Sponsorship.
Australian National Field Days have requested an early assessment of funding approval prior to formal application dates due to the proximity of event dates to release of funds. Event Sponsorship of $10,000 has been requested in exchange for opportunities outlined by Australian National Field Days in their application. Orange City Council to undertake suggested sponsorship opportunities at their discretion.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “11.2 Prosper - Develop and attract a variety of events, festivals, venues and activities for locals and visitors, ensuring accessibility for all”.
Financial Implications
Council's budget for the Event Sponsorship Program for the 2020/21 financial year is $200,000.00.
To date, $7,000 has been approved; the remaining total is $193,000
Events Sponsorship Program Adopted Budget - $200,000.00 |
Actual or Committed |
7 July 2020 - Finance Policy Committee meeting (see Note 1) |
$7,000 |
TOTAL |
$7,000 |
Events Sponsorship Program Remaining Balance - $193,000 |
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Note 1 – Sustainable Living Expo – Rotary Club of Orange Inc. |
Policy and Governance Implications
A Council resolution is required to allocate funds to any external entity.
Applications are considered against the criteria outlined in the event sponsorship program policy. There is an application form that is submitted to commence the process of making a submission. The form contains details to inform Council that the funding request aligns with the intentions the Council has established in the Community Strategic Plan.
That Council resolves: 1 That funding of $10,000 be made from the Event Sponsorship Funding Program to Orange Field Days Co-op Ltd. (Australian National Field Days 2020).
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further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
In the Events Sponsorship Program strategic policy and guidelines, the following categories exist to support assessment of applications received:
Category |
Description |
Incubator Event Fund |
Provides seed funding to events in their first or second year of activity. Funding range is $1,000 to $5,000. |
Flagship Event Fund |
Identifies and assists the development of events that contribute to the unique character and culture of the Orange360 tourism region and can demonstrate that they attract overnight visitation. Funding range is $1,000 to $10,000. |
Event Development Fund |
Supports events that have already received funding from Council in previous years and can present a comprehensive strategy for future growth that includes the continued development of its tourism potential to drive overnight visitation to the event. Funding range is $1,000 to $10,000. |
Quick Response Event Fund |
Provides seed funding and/or support to events that occur as new and unplanned opportunity for Orange and have not met the funding rounds as outlined below. Funding range is $1,000 to $20,000. |
Application ESP20/03 |
Australian National Field Days |
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Not for Profit |
Yes |
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Event Name |
Australian National Field Days |
|
Event Date/s |
24-24 October 2020 at the Australian National Field Day site. |
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Level of Participation |
Up to 20,000 people and 600 exhibitors |
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Ticketed Event |
Yes – Prices not listed in the application |
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Amount Requested |
$10,000 |
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Category & Category Range |
Event Development Fund - $1,000 - $10,000 |
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Alignment with Councils Community Strategic Plan |
Yes |
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Comment and Recommendation In line with the policy, $10,000 is recommended. The sponsorship opportunities in exchange for funding allow Orange City Council naming rights to the Best Agricultural Orange LGA exhibition, promotion of OCC logo on prominent advertising materials and consent to host a welcome event which will be at an additional cost to Council. All are available to Orange City Council to accept at their discretion. |
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1 Event Sponsorship Application - Australian National Fields Day - 22 to 24 October 2020 - Application ESP20/03, D20/39981⇩
Council Meeting 21 July 2020
Attachment 1 Event Sponsorship Application - Australian National Fields Day - 22 to 24 October 2020 - Application ESP20/03
RECORD NUMBER: 2020/1200
AUTHOR: Mark Hodges, Director Development Services
EXECUTIVE Summary
The Environmental Planning and Assessment Act 1979 has been amended to introduce a new component to the planning system to be known as Local Strategic Planning Statements, or LSPS.
The LSPS mechanism seeks to link State and regional policies with local implementation found in Local Environmental Plans (LEP) and Development Control Plans (DCP) while also ensuring consistency with Community Strategic Plans (CSP).
Broadly an LSPS is expected to set out the 20 year vision for land-use in the local area, the special character and values that are to be preserved and how change will be managed into the future. Once implemented performance of the LSPS is to be monitored over time with regular reviews required no less than once every 7 years as a minimum, although it is recommended these reviews coincide with reviews of the CSP every 4 years.
The level of detail within an LSPS varies from council to council reflecting the different internal processes for strategic land use planning. Additionally, while primarily a land use planning document given the connection to the CSP, an LSPS will typically discuss and outline intended actions beyond the traditional land use planning sphere. The benefit of this interaction is to ensure that planning decisions are aligned with other council and community initiatives as well as seeking to ensure that land use planning implications are identified in those other processes.
Staff have prepared a draft LSPS as required, which is attached to this report for consideration and advertising for community feedback.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “7.1 Preserve - Engage with the community to develop plans for growth and development that value the local environment”.
Financial Implications
Nil
Policy and Governance Implications
Council is legally required to prepare and adopt an LSPS.
That Council acknowledge the attached draft Local Strategic Planning Statement (LSPS) and resolve to place the LSPS on public exhibition for a period of 28 days. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
In the Orange context this initial draft LSPS has been designed to outline the broad land use planning framework and identify a range of supporting studies and strategies that each focus in on specific areas of land use planning and related council activities.
Other councils have adopted a more spatially oriented document that maps out specific parts of their respective LGAs for investigation as residential, industrial or other activities. That approach would provide significant clarity but would also constrain the ability to contemplate other lands or options.
By contrast Orange has several themed supporting strategies that can investigate the entire LGA in relation to their topic.
For example, rezoning land for residential purposes is currently considered via the Orange Sustainable Settlement Strategy (OSSS) 2004 with a new local housing strategy being worked on at the present time that is expected to supersede the OSSS. Similarly, industrial land is considered in partnership with neighbouring Councils of Blayney and Cabonne shires through the Blayney Cabonne Orange Rural and Industrial Sub-Regional Strategy (BCO) 2008. Again the BCO is currently in the process of being reviewed and updated.
In each case the strategies are able to consider their objectives without being constrained to areas identified in a higher level, but more abstracted document. It is important to note that whenever a land use planning document formally identifies an area for investigation, which may or may not result in actual rezoning, it has the potential to inflate landowner expectations and result in pressure to rezone.
Accordingly, it is the preference of staff that the LSPS should not explicitly map different parts of the LGA for any particular change. Such mapping could be seen to bias the supporting strategies (unless they were the result of detailed investigation in their own right). It is possible that future updates of the LSPS could seek to be more spatial in nature once the current work-in-progress strategies have been finalised and adopted.
Instead the LSPS should provide the narrative of land use planning decisions and assist the community to understand how the various components of the strategic framework are connected.
The structure of the LSPS is broadly as follows
· Introduction – sets out the legislated requirements for an LSPS
· Policy context – sets out the relationship between the various parts of the NSW planning system
· Community Profile – provides a contextual overview of Orange, our community, people, places, values, challenges and so forth
· A Vision Statement – that seeks to encapsulate the overall direction and goal of Orange, particularly in terms of land use management
· Shared Values – broken down by theme an intended to support the vision statements
· Action Plan – contains an overview of the various documents that make up the Orange strategic framework, what each document is, how often it should be reviewed and the anticipated next review date.
· Policy Line of Sight – this is a table that by colour coding illustrates how various policy objectives relate from the State level through to the local, beginning with the Premiers Priorities, the Central West and Orana Regional Plan, the Orange CSP, this draft LSPS and finally which supporting local strategies, policies and plans are applicable.
· Planning Priorities – a list of 19 priorities, a rationale for each with actions and suggested monitoring and reporting.
Monitoring and reporting on the LSPS are an important and legislated component of this initiative. There are two proposed components of the monitoring and reporting. Firstly is the regular review and update of documents listed in the Action Plan strategic framework, and secondly the specific reporting measures indicated in each of the 19 planning priorities at the end.
The draft LSPS is now reported to Council for the purposes of obtaining a resolution to advertise the document, seeking community feedback. At the conclusion of this advertising period, the document will be reported back to Council for review and adoption prior to its referral to the Department of Planning Infrastructure and Environment.
1 Local Strategic Planning Statement 2020, D20/41349⇩