Ordinary Council Meeting
Agenda
7 July 2020
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that an Ordinary meeting of ORANGE CITY COUNCIL will be held in the Via Online Conferencing Platform Zoom on Tuesday, 7 July 2020 commencing at 7.00pm.
David Waddell
Chief Executive Officer
For apologies please contact Administration on 6393 8218.
Council Meeting 7 July 2020
Agenda
1.1 Apologies and Leave of Absence
1.2 Livestreaming and Recording
1.3 Acknowledgement of Country
2.1 Mayoral Report - Centroc and CNSW Joint Organisation Board Report
COUNCIL MEETING ADJOURNS FOR THE CONDUCT OF THE OPEN FORUM
3 Confirmation of Minutes of Previous Meeting
3.1 Minutes of the Ordinary Meeting of Orange City Council held on 16 June 2020
3.2 Minutes of the Extraordinary Meeting of Orange City Council held on 23 June 2020
COUNCIL MEETING ADJOURNS FOR THE CONDUCT OF THE POLICY COMMITTEES
Planning and Development - Chaired by Cr Russell Turner
Employment and Economic Development - Chaired by Cr Tony Mileto
Infrastructure - Chaired by Cr Jeff Whitton
NO ITEMS - Sport and Recreation
Environmental Sustainability - Chaired by Cr Mario Previtera
Finance - Chaired by Cr Jeff Whitton
Services - Chaired by Cr Scott Munro
4 Notices of Motion/Notices of Rescission
4.1 Notice of Motion - Part of 313 Ploughmans Lane, Orange
4.2 Notice of Motion - Invitations to Local Member for Orange
5.1 Councillor and Mayoral Remuneration
5.3 Classification of Land - Drainage Reserve Connemara Drive
6 Closed Meeting - See Closed Agenda
6.1 Airport Services Expansion
6.2 Tender for Depot Administration Building
7 Resolutions from closed meeting
1 Introduction
1.1 Apologies and Leave of Absence
1.2 LIVESTREAMING AND RECORDING
This Council Meeting is being livestreamed and recorded. By speaking at the Council Meeting you agree to being livestreamed and recorded. Please ensure that if and when you speak at this Council Meeting that you ensure you are respectful to others and use appropriate language at all times. Orange City Council accepts no liability for any defamatory or offensive remarks or gestures made during the course of this Council Meeting. A recording will be made for administrative purposes and will be available to Councillors.
1.3 Acknowledgement of Country
1.4 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
Recommendation It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting.
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RECORD NUMBER: 2020/1013
Mayoral Minute
I attended the Board meetings of Centroc and the Central NSW Joint Organisation (JO) on Thursday 4 June 2020 via Zoom. This Mayoral Minute provides a summary of that meeting and attaches minutes for your information.
That the information contained in this Mayoral Minute be acknowledged.
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Cr
Reg Kidd
Mayor
SUPPORTING INFORMATION
I attended the Board meetings of Centroc and the Central NSW Joint Organisation (JO) on Thursday 4 June 2020 via zoom due to the current CODIV-19 restrictions. Please see both sets of draft Minutes attached and if Councillors are interested, the full agenda to the Board meeting can be found at https://www.centraljo.nsw.gov.au/content/uploads/200604_JO-BOARD_Final.pdf
The first item of the day was the Election of Chairperson and Deputy Chairperson, Cr J Medcalf, Mayor of Lachlan Shire Council was elected unopposed as Chair and Cr S Ferguson, Mayor of Blayney Shire Council, was elected unopposed.
It was noted that the Board meeting had intended to take place at Penrith on Wednesday 3 June, due to the current pandemic, plans were cancelled. A future meeting is to be co-ordinated by Penrith City Council.
Penrith City Council
The Board had the pleasure of hearing from Penrith City Councils Mayor, Cr Ross Fowler OAM, General Manager, Mr Warwick Winn, and the Director Development and Regulatory Services Mr Wayne Mitchell
Lachlan Shire Council and Penrith City Council have an active Friendship Agreement, both Councils see the benefit.
Penrith is a staunch supporter of all Councils in Central NSW in their efforts for a safer swifter transport link between the two regions and connectivity to the Aerotropolis and the associated economic opportunities emerging.
Both regions have begun to strategize the most logical and safe pathways to encourage visitation to each LGA, promotion of a Visiting Family and Relatives (VFR) campaign, of which Western Sydney is a strong component. “It’s time to reconnect with friends and family in Central NSW”.
The JO is to approach Western Parkland Councils for it to be raised at the City Deals GMs group (this is the 8 Councils of the Western Sydney City Deal Alliance and comprises: Liverpool, Campbelltown, Penrith, Camden, Wollondilly, Blue Mountains, Hawkesbury and Fairfield) with a view to collaboration on the safe swift link between Sydney and Central NSW.
Minister for Local Government the Hon Shelley Hancock.
In lieu of a face to face meeting with Ministers at Parliament House Sydney, and with support from Ms Steph Cooke, Member for Cootamundra, the Board were able to speak with the Hon Shelley Hancock, Minister for Local Government who was provided briefing material including is the sustainability of the Joint Organisations and the Emergency Service Levy.
As follow up, the JO will write to the Minister seeking to have JOs provide input of Terms of Reference for the JO Review and write separately regarding the Emergency Services Levy to respective Ministers and LGNSW.
Ms Steph Cooke MP, Member for Cootamundra
Ms Cooke, Member for Cootamundra, the State member coordinating this year’s State, provided an update on various matters of interest. CNSWJO Staff will follow up with Ms Cooke’s Electorate Office to seek a suitable date to meet at Parliament House in the near future.
Reports from Centroc
The Centroc Board met for the last time 4 June 2020. The Centroc Board will not need to meet again as there is no activity been undertaken as the Joint Organisation now does all the heavy lifting.
It is still anticipated that the Centroc accounts will be combined with the JO accounts at 30 June 2020 and the audited accounts will then reflect this one new combined entity.
A report to Forbes on windup of Centroc as a Section 355 Committee will occur subsequent to the Audit.
The region thanks Forbes Shire Council for its administrative support over the decades.
Reports from the CNSW Joint Organisation
Portfolio Mayors and representation to other entities
That the Board resolved the Portfolio Mayors and representation as follows:
Priority One |
Inter-council cooperation |
Portfolio Mayor |
Cr John Medcalf |
Priority Two |
Regional Prosperity |
Portfolio Mayor |
Cr Bill West |
Priority Three |
Regional Transport and Infrastructure |
Portfolio Mayor |
Cr Ken Keith |
Priority Four |
Regional Water |
Portfolio Mayor/Chair |
Cr David Somervaille |
Western Region Academy of Sport |
Cr S Ferguson |
NSW Council Safe Advisory Network |
Natalie Terrazzino from Orange City Council and Matthew Bailey, Cabonne Council |
Regional Strategic Roads Group |
Cr B West, Cr K Keith, Cr P Miller |
Regional Integrated Transport Group |
Mr B Howard and Ms J Bennett |
Lachlan Water Sharing and Water Resource Plan Stakeholder Advisory Panel |
Cr D Somervaille |
Financial
The Board were presented with the financial accounts at 20 May 2020. The Board anticipates a full year profit of $72,251 at 30 June 2020 against a budgeted loss of $52,128.
The improvement in the financial position of the Joint Organisation is due to the recent receipt of the $150,000 Capacity Building funding from OLG. The Southern Lights Project expense of $9,874 is the first claim on this funding. Please see the full agenda for all reported financial figures
Draft Statement of Revenue and Budget
The Board were asked to approve the Draft Statement of Revenue and Budget (the Draft Statement). This is now open for feedback, please go to https://www.centraljo.nsw.gov.au/publications/
An amendment to the fees was made to adopt Option 3 instead of Option 1 and to include the Medical Scholarship with CSU. Option 3 fees are increased by the IPART rate cap of 2.6% leaving a loss of $234k which includes both the ongoing legacy loss of the $92k added to the $127k restricted reserve from the Office of Local Government being carried over. Please see the full agenda for more details.
Please note a Special meeting will be held Friday 3 July to adopt the Statement of Revenue and Budget subsequent to it being on exhibition.
Regional Procurement and Contract Management Report
The Board approved the procurement and extension of a series of contracts delivering value to member Councils through cheaper pricing and lower Council overheads including:
· road signs
· a Learning Management System
· pre-employment screening
· printing and mailing of rates notices
· procurement support for water main condition assessment
· Electric Vehicle toolkit
Southern Lights
The roll-out of LEDs is well under way in the region, with lights having been installed in Bathurst, Cabonne and Orange. The following table shows the number of LEDs that have been installed to date:
Council |
Total number of LEDs installed (as at 18/5/20) |
Total number of lights in LGA |
Bathurst |
3,439 |
5,601 |
Cabonne |
180 |
738 |
Orange |
3,382 |
4,937 |
Essential Energy has developed maps for each LGA to show the installations and is updated weekly. Links to the maps are:
• Bathurst - https://engage.essentialenergy.com.au/led-upgrade/maps/bathurst-led-upgrade
• Cabonne - https://engage.essentialenergy.com.au/led-upgrade/maps/cabonne-led-upgrade
• Orange - https://engage.essentialenergy.com.au/led-upgrade/maps/orange-led-upgrade
Formation of a Training, Learning and Development Working Group Proposal
As there is considerable interest from the majority of members of the HR Manager Group, the Board approved the formation of the Training, Learning and Development (TLD) Working Group for an initial term of 18 months. This will deliver value to member Councils through:
Tourism Matters
1. Review for Regional Tourism
The Board were advised that the Review for Regional Tourism is completed.
The recommended next steps are to refresh the strategy progressed through a Steering Committee with the same membership as the Tourism Strategic Review Subcommittee. Concurrently the minor structural changes recommended are to enable the tourism managers to provide more tactical support to Public Relations and Social Media.
2. “We Want you Back Campaign”
The Board was updated on the post Covid19 “We Want you Back” tourism campaign. The campaign will feature local “leaders/ambassadors” to encourage locals to host visiting friends and relatives (VFR) to support local economy. Visiting friends and relatives are a vital part of the local tourism economy. Domestic VFR visitation accounts for 37% of NSW domestic overnight visitors and spent over $3.3 billion.
The campaign includes a social media campaign and a focus on local tourism characters. The Board thanks all Mayors and Tourism Managers in the region who have been providing media support to the program which launched 5 June. Please go to the Central NSW Tourism website at
https://www.visitcentralnsw.com.au/
All CNSWJO Councils have been involved in this project and the videography work is complete with content going up onto websites and through social media from 5 June.
Please see images from across the region on the Central NSW tourism website, they feature local tourism personalities sharing their stories on what they love about their region with tips on things to see, do and taste.
See some of the story links below, that have already been released on YouTube and Facebook there is still some editing to be done on more stories to be released soon. There has been great traction to date.
Bathurst - https://www.youtube.com/watch?v=F11TBLjkUFU
Blayney - https://www.facebook.com/CentralNswTourism/videos/2328376030791412/
Cabonne - https://www.youtube.com/watch?v=ZP0MB0LZzw0
Cowra - https://www.youtube.com/watch?v=9g-pMXen9gs
Forbes - https://www.youtube.com/watch?v=cw5x21ltXnI
Lachlan - https://www.youtube.com/watch?v=KWBLxEnEqmI
Oberon - https://www.youtube.com/watch?v=89sxOm6IT-U
Orange - https://www.youtube.com/watch?v=1bddeBsVBls
Parkes - https://www.youtube.com/watch?v=bX5YbzP__iY
Weddin - https://www.youtube.com/watch?v=fzc5oYd0kjQ
Please see some images used in the LET’S LOVE LOCAL media releases Mayors across the region are promoting.
3. Seeking support from LGNSW for a Regional Tourism Award
Tourism Managers returning from the LGNSW Tourism Conference have provided feedback that there may be an opportunity to seek sponsorships for a regional tourism award through LGNSW.
It is suggested that support for an approach to LGNSW be requested from Destination Network Country and Outback as they have more experience in understanding the costs and sponsorship structures.
Charles Sturt Medical Scholarship Report
Charles Sturt University gave a proposal for a Scholarship be established to support “growing our own” medical students from within the Joint Organisation geographic footprint. This Scholarship would represent the realisation and continued support of Central NSW Councils’ long-term advocacy for a regional medical school.
It is Board policy to support “growing our own” health workforce and members make contributions to various programs to bring medical workforce into the region.
The Board approved Option 1:
• A joint commitment of $15,000 per year over a period of five years ($75,000) to the Charles Sturt University Foundation would provide three full scholarships of $25,000 ($5000 a year) to students from your region studying a five year undergraduate medicine degree full time on campus
• Three scholarships could be awarded in 2021 as the program begins or staggered to provide one scholarship a year for the first three years
• Alternatively, this commitment could provide three one-off $5000 scholarships per year for five years.
MoU with RDA Central West Report
RDA Central West and Central NSW JO have enjoyed the benefits of a Memorandum of Understanding for over a decade. This is the only one of its kind in the nation and maximises the resource of both entities. Communication between the two Executive Officers is constant. An update of the intended program of activities was reported to the Board and it will also include scoping advice on progressing better telecommunications outcomes for the region to be included in the actions going forward.
COVID-19 response in region.
The Board gave consideration to the Board calendar as a result of Covid19.
It resolved to:
• Adopt the date for the meeting with Federal representatives is 27 August through the Hon Michael McCormack’s Office
• Note that the August Board meeting will be held the day before 26 August at a venue to be advised
• A special meeting with State Parliamentarians supported by Steph Cooke MP later this calendar year
• Meetings using online platforms from time to time to progress Board discussions with key influencers
• These to include meetings online with State and Federal members
• Note that scoping work on lessons learned from this region’s response to Covid 19 has commenced through the RLE
• Through
the Chair monitor Covid19 and alter programming as needs
Report to the Central NSW JO Strategic Plan and Statement of Regional Strategic Priority 2019/2020
The Strategic Plan (the Plan) and Statement of Regional Strategic Priority identifies four priorities for action. This report provides advice on progress on the Plan.
Please note there is a change of timing for a review of the Strategic Plan. This is as a result of Local Government elections and the associated Integrated Planning and Reporting framework informing the Plan have been pushed out by twelve months.
Contract Spend and Cost Savings for this current financial year
The following table reflects the spend by each member council under the various JO contracts for the current financial year. This will be updated after June 30 to show the end of year numbers.
Savings
The following table shows the savings achieved by member councils through aggregated procurement and programming. An explanation of the meaning of each column is available on request. The table reflects savings in the current financial year.
More detailed advice on the value of the JO to Council can be found at https://www.centraljo.nsw.gov.au/content/uploads/200604_JO-BOARD_Final.pdf pages 80-83.
Updates were provided by key stakeholders
• Department of Premier and Cabinet, Ashley Albury
• Regional Development Australia Central West, Sam Harma
• Office of Local Government, Peter Evans
1 Minutes of the Centroc Board Meeting and Central NSW Joint Organisation Meeting of 4 June 2020, D20/35497⇩
Attachment 1 Minutes of the Centroc Board Meeting and Central NSW Joint Organisation Meeting of 4 June 2020
Minutes of the Centroc Board meeting 4 June 2020 held via zoom
Board Delegates in bold
Cr B Bourke |
Bathurst Regional Council |
Cr K Sajowitz |
Oberon Council |
Mr D Sherley |
Bathurst Regional Council |
Mr G Wallace |
Oberon Council |
Cr A Ewin |
Blayney Shire Council |
Cr R Kidd |
Orange City Council |
Ms R Ryan |
Blayney Shire Council |
Mr D Waddell |
Orange City Council |
Cr K Beatty |
Cabonne Council |
Cr K Keith |
Parkes Shire Council |
Mr B Byrnes |
Cabonne Council |
Mr K Boyd |
Parkes Shire Council |
Cr D Somervaille |
Central Tablelands Water |
Mr G Carroll |
Weddin Shire Council |
Mr G Rhodes |
Central Tablelands Water |
Ms C Weston |
RDA CW |
Cr B West |
Cowra Shire Council |
Mr S Harma |
RDA CW |
Mr P Devery |
Cowra Shire Council |
Mr A Albury |
DPC |
Cr P Miller |
Forbes Shire Council |
Mr P Evans |
OLG |
Mr S Loane |
Forbes Shire Council |
Ms J Bennett |
Centroc |
Cr J Medcalf |
Lachlan Shire Council |
Ms M Macpherson |
Centroc |
Mr G Tory |
Lachlan Shire Council |
Ms K Barker |
Centroc |
|
|
Ms V Page |
Centroc |
Chaired by Cr John Medcalf the meeting opened at 10.10am
1. Apologies
Resolved Cr R Kidd/Cr B Bourke |
That the apologies for the Centroc Board meeting 4 June 2020 listed above be accepted. |
2. Minutes
2a Confirmation of the Minutes of the Board Meeting 27 February 2020 at Grenfell
Resolved Cr K Keith/Cr K Sajowitz |
That the Minutes of the Centroc Board Meeting 27 February 2020 held at Grenfell be confirmed. |
3 Wind up of Centroc
Resolved Cr B Bourke/Cr R Kidd |
That the Central NSW Councils (Centroc) Board note the report regarding the windup of Centroc as a Section 355 Committee of Forbes Shire Council. |
4 Financial report
The General Meeting of the Centroc Board closed at 10.13am
Page 1 is the last page of the Centroc Board Minutes 4 June 2020
Minutes of the Central NSW Joint Organisation meeting 4 June 2020 held via zoom
Cr B Bourke |
Bathurst Regional Council |
Cr J Medcalf |
Lachlan Shire Council |
Cr A Ewin |
Blayney Shire Council |
Cr K Sajowitz |
Oberon Council |
Cr K Beatty |
Cabonne Council |
Cr R Kidd |
Orange City Council |
Cr B West |
Cowra Shire Council |
Cr K Keith |
Parkes Shire Council |
Cr P Miller |
Forbes Shire Council |
|
|
Attendees, voting members in bold.
Mr D Sherley |
Bathurst Regional Council |
Cr D Somervaille |
Central Tablelands Water |
Ms R Ryan |
Blayney Shire Council |
Mr G Rhodes |
Central Tablelands Water |
Mr B Byrnes |
Cabonne Council |
Ms C Weston |
RDA CW |
Mr P Devery |
Cowra Shire Council |
Mr S Harma |
RDA CW |
Mr S Loane |
Forbes Shire Council |
Mr P Evans |
OLG |
Mr G Tory |
Lachlan Shire Council |
Mr A Albury |
Regional NSW |
Mr G Wallace |
Oberon Council |
Ms J Bennett |
Central NSW JO |
Mr D Waddell |
Orange City Council |
Ms K Barker |
Central NSW JO |
Mr K Boyd |
Parkes Shire Council |
Ms M Macpherson |
Central NSW JO |
Mr G Carroll |
Weddin Shire Council |
Ms V Page |
Central NSW JO |
1. Opening meeting 10.05am
2. Acknowledgement to Country by Chair
3. Apologies applications for a leave of absence by Joint Voting representatives
Cr M Liebisch and Cr S Ferguson
Resolved Cr P Miller/Cr K Keith |
That the apologies for the Central NSW Joint Organisation Board meeting 4 June 2020 listed above be accepted. |
4. Election of Chairperson and Deputy Chairperson
· The Chair, Cr Medcalf, stepped down
· Mr D Sherley became the Returning Officer
· Cr J Medcalf was elected unopposed as Chair
· Cr S Ferguson was elected unopposed
· Cr J Medcalf assumed the Chair
5. Speakers
· Penrith City Council - 10.15am
o Cr Ross Fowler OAM, Mayor and Mr Warwick Winn, General Manager
Action – To follow up for a future meeting at Penrith and approach the Parkland Councils Group
· The Hon Shelley Hancock, Minister for Local Government
· Ms Steph Cooke MP, Member for Cootamundra
6. Confirmation of the Minutes of the Central NSW Joint Organisation meeting 27 February 2020 in Grenfell
Resolved Cr P Miller/Cr B West |
That the Central NSW Joint Organisation Board confirm the Minutes of the meeting 27 February 2020 held in Grenfell |
7. Business Arising from the Minutes – Matters in Progress
Resolved Cr K Keith/Cr B West |
That the Central NSW Joint Organisation Board note the Matters in Progress, making deletions as suggested, remove the suggested deletion of the Blayney to Demondrille so it remains on the action list. |
8. Reports to Statement of Regional Strategic Priority
Priority One
Report on Portfolio Mayors and representation to other entities
Resolved Cr B Bourke/Cr K Beatty |
That the Board note the Report on Portfolio Mayors and representation to other entities and from the floor determine delegates to external bodies and portfolio Mayors. |
Resolved Cr R Kidd/Cr P Miller |
||||||||||||||||||||||||||
That Portfolio Mayors for the Joint Organisation be:
That the External Bodies for the Joint Organisation be:
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9. Financial Report
Resolved Cr K Keith/Cr B West |
That the Board note the Financial Report |
10. Draft Statement of Revenue and Budget
Resolved Cr B West/Cr P Miller |
That the Board note the report on the Draft Statement of Revenue and Budget and 1. Approve the Draft Statement of Revenue and Budget (the Draft Statement) with the amendment to the fees to adopt Option 3 instead of Option 1; 2. Given the election period and associated Integrated Planning and Reporting timeframes have been extended by 12 months, note that the review of strategy for the JO will not occur until the end of 2021; 3. Accordingly, provide a report to the next meeting on programming until November 2021 that extends the life of CNSWJO Strategic Plan; and 4. Note a Special meeting will be held Friday 3 July to adopt the Statement of Revenue and Budget Subsequent to it being on exhibition |
JO Sustainability report deferred until after the conversation with the Minister for Local Government, the Hon Shelley Hancock.
11. Regional Procurement and Contract Management Report
Resolved Cr B Bourke/Cr R Kidd |
That the Board note the Regional Procurement and Contract Management Report and 1. approve a procurement process for the supply and delivery of road signs be conducted on behalf of member councils, noting the inclusion of a 2% contract management fee payable to CNSWJO; 2. approve the contract extension of the Learning Management System contract with ELMO for a period of 3 years from 1 September 2020 for the Learning module and course content for participating councils; 3. approve the extension of the pre-employment screening contract with Recovre until 30 June 2021 with CNSWJO staff to provide the necessary documentation to councils to execute the extension; 4. approve the extension of the printing and mailing of rates notices contract with Forms Express until 30 June 2021 with CNSWJO staff to provide the necessary documentation to councils to execute the extension; 5. endorse the approval for the extension of the procurement support for water main condition assessment contract with Common Thread Consulting until 30 June 2020, including a variation to include a more detailed evaluation of responses; 6. approve the extension of the EV toolkit contract with Evenergi until 31 August 2020; and 7. note the status of the BPAP Program and encourage council staff to provide information to inform the program if and when required. |
12. Southern Lights Report
Resolved Cr B Bourke/Cr P Miller |
That the Board note the Southern Lights Report. |
13. Formation of a Training, Learning and Development Working Group Proposal
Resolved Cr R Kidd/Cr B West |
That the Board 1. note the formation of a Training, Learning and Development Working Group Proposal report; 2. approve the formation of the Training, Learning and Development (TLD) Working Group where participation is optional; and 3. approve the TLD Working Group resourcing to be funded out of existing CNSWJO reserves for 2020/2021 FY and recommend that fee options be included in the 2021/2022 FY budget for consideration and it be reported to the Board accordingly. |
Priority Two: Regional Prosperity
14. Tourism Matters
Resolved Cr B West/Cr K Keith |
Note the Tourism Matters report and 1. Note the advice from a survey conducted across the region on the role of the Joint Organisation in tourism encouraged continuing activity on tourism at the regional level; 2. Use surplus funds in the JO tourism budget to procure external support to refresh strategy for regional tourism leveraging the JO model; 3. Include in the heads of consideration for the strategic refresh; a. The current framework for tourism in regional NSW from the LTO through to Federal support for tourism. This to include funding, strategic and structural arrangements; b. Opportunities and challenges for tourism in regional NSW; and c. The value to member Councils and through them to their communities of the JO taking a role in tourism; and 4. Note that this advice will inform future activity and its resourcing; 5. Continue with the existing fee structure to focus on the highly successful Public Relations and Social Media activity; 6. Commends to the Central NSW Regional Tourism Group it undertake minor structural change to enable a more nimble tactical response from the region while the broader strategic refresh is being undertaken; 7. Direct that the Tourism Review Subcommittee becomes the Steering Committee for the refresh of strategy for tourism in the region; 8. Note that the Tourism Review for the Central NSW JO is complete and thank the members of the Tourism Review Subcommittee for their ongoing support for tourism in the region; 9. Advocate to LGNSW to coordinate a Regional Tourism Awards seeking support from Destination Network Country and Outback; and 10. Note the progression of the “We Want You Back Campaign.” |
11.02am The Hon Shelley Hancock joined the meeting
11.21am Minister Hancock left the meeting
15. JO Sustainability Report
Resolved Cr K Keith/ Cr R Kidd |
That the Board note the JO Sustainability Report and 1. note that there is good support for the JO model from State agencies this region is engaged with; 2. remain alert to the challenges for sustainability of the broader network; 3. continue to support the broader JO network in its activities in sustainability; 4. monitor differing approaches to models for intergovernmental collaboration being considered by other regions; 5. note the briefing advice to the Minister for Local Government attending the Board meeting; 6. Welcome the Minister’s positivity with regard to JOs; 7. write to the Minister seeking to have JOs provide input of Terms of Reference for the JO Review 8. Write separately regarding the Emergency Services Levy to respective Ministers and LGNSW; and 9. continue to provide feedback to the Minister with regard to the above. |
16. Charles Sturt Medical Scholarship Report
Resolved Cr B West/Cr P Miller |
That the Board note the Regional Medical Student Scholarships Report and 1. Note the report provides 2 options for a commitment to the Charles Sturt University Foundation for students from your region studying a five year undergraduate medicine degree full time on campus; a. Option 1 - $15k commitment per year for 5 years for a total of $75k or b. Option 2 - $25k for 5 years for a total of $125k to the Charles Sturt University Foundation for students from your region studying a five year undergraduate medicine degree full time on campus; 2. Adopt Option 1 to be funded from Joint Organisation reserves; and 3. Amend the budget for 2020/2021 accordingly. |
11.29am Steph Cooke, Member for Cootamundra joined the meeting
11.30am Cr A Ewin left meeting
11.38am Steph Cooke, Member for Cootamundra left the meeting for Division in her role as Whip
17. Update to the MoU with RDA Central West
Resolved Cr B West/Cr R Kidd |
That the Board note the Update to the MoU with RDA Central West Report and provide scoping advice on progressing better telecommunications outcomes for the region to be included in the actions going forward. |
12.01pm Cr A Ewin joined the meeting
Emergent
18. COVID-19 Response in region
Resolved Cr P Miller/Cr B West |
That the Board note the COVID-19 Response in the Region Report and support ongoing changes to the Board calendar including but not limited to: · Adopting the date for the meeting with Federal representatives is 27 August through the Hon Michael McCormack’s Office; · Noting that the August Board meeting will be held the day before 26 August at a venue to be advised; · A special meeting with State Parliamentarians supported by Steph Cooke MP later this calendar year; · Meetings using online platforms from time to time to progress Board discussions with key influencers; · These to include meetings online with State and Federal members; · Note that scoping work on lessons learned from this region’s response to Covid 19 has commenced through the Regional Leadership EExecutive; and · Through the Chair monitor Covid19 and alter programming as needs. |
19. Report to the Central NSW JO Strategic Plan and Statement of Regional Strategic Priority 2019/2020
Resolved Cr B Bourke/Cr R Kidd |
the Board note the Report to the Central NSW JO Strategic Plan and Statement of Regional Strategic Priority. |
20. Updates provided by Mr A Albury, Mr S Harma and Mr P Evans
21. Matters raised by members
Review of business paper format – Ms J Bennett to work with Cr P Miller offline
12.30pm Cabonne representatives Cr K Beatty and Mr B Byrnes left meeting
22. Late reports – Nil
23. Speakers to the next meeting -
As the meeting will be in Canberra speakers will be determined through the Chair. Please note that based on positive feedback from the Board there may be meetings coordinated via Zoom for both General Managers and Board members with various State and Federal members, Ministers, agencies and other influencers.
24. The next meeting dates are
Board –3 July 2020 – Via Zoom - Adoption of the Statement of Revenue and Budget.
GMAC – 23 July 2020
Board – 26 August in Canberra
27 August 2020 – Parliament House Canberra
Meeting closed at 12:34pm
Page 6 is the last page of the Central NSW Joint Organisation meeting 4 June 2020
3 Confirmation of Minutes of Previous Meeting
RECOMMENDATION That the Minutes of the Ordinary Meeting of Orange City Council held on 16 June 2020 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate records of the proceedings of the Council meeting held on 16 June 2020. |
RECOMMENDATION That the Minutes of the Extraordinary Meeting of Orange City Council held on 23 June 2020 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate records of the proceedings of the Council meeting held on 23 June 2020. |
Attachments
1 Minutes of the Ordinary Meeting of Orange City Council held on 16 June 2020
2 Minutes of the Extraordinary Meeting of Orange City Council held on 23 June 2020
ORANGE CITY COUNCIL
MINUTES OF THE
Ordinary Council Meeting
HELD IN Via online video conferencing platform Zoom
ON 16 June 2020
COMMENCING AT 7.00pm
Attendance
Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton
Chief Executive Officer, Acting Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Financial Services, Governance Coordinator, Administration Assistant Governance
Nil
The Mayor advised that the meeting was being livestreamed and recorded.
ROB MCKEAN OF THE ORANGE PRESBYTERIAN CHURCH LED THE COUNCIL IN PRAYER
1.5 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Cr R Turner declared a less than significant non-pecuniary interest in item 6.4 – Initiatives to Support CBD Businesses, as he owns property in the CBD.
Cr T Mileto declared a less than significant non-pecuniary interest in item 6.4 – Initiatives to Support CBD Businesses, as he owns property with family members in the CBD.
Cr J McRae declared a less than significant non-pecuniary interest in item 4.2 – Notice of Motion – Rowing on Spring Creek Reservoir – Orange Community Rowing Club as family work at Kinross Wolaroi School.
2 Mayoral Minutes
Nil
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.05PM
OPEN FORUM
Mr Neil Jones (Item 4.1 – Rescission Motion – Removal of No-Fishing Sign, Ploughmans Creek Wetlands)
Mr Jones spoke in favour of the Rescission Motion.
Mr John Da Rin (Item 4.1 – Rescission Motion – Removal of No-Fishing Sign, Ploughmans Creek Wetlands and Item 4.3 – Notice of Motion – Orange Showground Toilet and Canteen Facilities Meeting)
A statement was read out by Mr Da Rin in favour of the Rescission Motion and regarding the Showground.
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 7.15PM
3 Confirmation of Minutes of Previous Meeting
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
4 Notices of Motion/Notices of Rescission
For: Cr McRae, Cr Mileto, Cr Nugent
Against: Cr Kidd, Cr Duffy, Cr Hamling, Cr Munro, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Absent: Nil
Cr Nugent request a report be presented on how Council best implement access to the wetlands while protecting the ecological value and water quality issues at the wetland. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr Mileto, Cr Munro, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Cr Nugent, Cr McRae
Absent: Nil
Cr Nugent requested that water bird monitoring data from Spring Creek Reservoir be included in report. |
TRIM Reference: 2020/877 |
RESOLVED - 20/173 Cr R Turner/Cr S Munro That the report on Orange Showground Toilet and Canteen Facilities meeting be noted.
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For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
5 General Reports
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
MATTERS ARISING
Cr Duffy asked when could the Policy Review Committee meet. The CEO advised that a response would be forthcoming. |
Cr Duffy asked when a section of Icely Road would be repaired. The Director of Technical Services advised it would be considered under the repair budget but was not in the plans for a renewal. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Cr Mileto
Absent: Nil
TRIM Reference: 2020/933 |
RESOLVED - 20/178 Cr S Nugent/Cr J Hamling That Council adopt the Fundraising Strategy as detailed in this report.
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For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
6 Closed Meeting
In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
In response to a question from the Mayor, the Chief Executive Officer advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.
The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 8.16pm.
The Mayor declared the Ordinary Meeting of Council resumed at 8.40pm.
7 Resolutions from Closed Meeting
The Chief Executive Officer read out the following resolutions made in the Closed Meeting of Council.
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Turner, Cr Whitton
Against: Nil
Absent: Nil
Cr Turner requested that congratulations be passed on to Wayne Davis, Manager Waste Services and Technical Support, regarding the Resource Recovery Centre and how tidy it is looking. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Whitton
Against: Nil
Absent: Cr Mileto, Cr Turner
MATTERS ARISING
Cr Duffy requested a cost estimate of a CBD mall in Anson Street from Summer Street to Kite Street. |
The Meeting Closed at 8.43PM
This is Page Number 31 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 16 June 2020.
ORANGE CITY COUNCIL
MINUTES OF THE
Extraordinary Council Meeting
HELD IN via Online Conferencing Platform Zoom
ON 23 June 2020
COMMENCING AT 7.00pm
1 Introduction
Attendance
Cr J Whitton, Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor
Chief Executive Officer, Acting Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Governance Coordinator, Manager Corporate and Community Relations
** As Chairperson of the Finance Policy Committee, Cr Whitton chaired the meeting. **
1.1 APOLOGIES
RESOLVED - 20/184 Cr R Kidd/Cr S Munro That the apology be accepted from Cr R Turner for the Extraordinary Council Meeting of Orange City Council on 23 June 2020. |
1.2 LIVESTREAMING AND RECORDING
Cr Whitton advised that the meeting was being livestreamed and recorded.
1.4 ACKNOWLEDGEMENT OF COUNTRY
1.5 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Cr S Nugent declared a less than significant non-pecuniary interest in item 2.1 as he is a Committee member of ECCO Orange and they had lodged three submissions.
Cr T Mileto declared a less than significant non-pecuniary interest in item 2.1 as he is the President of the Orange District Football Association.
Cr R Kidd declared a significant pecuniary interest in item 2.1
(Recommendation 5 that was later withdrawn) as he is the Mayor.
CR WHITTON DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.02PM
OPEN FORUM
Mr Nick King spoke against an allocation of the $500,000 towards the Mount Canobolas Bike Trail.
Dr Cilla Kinross spoke against the proposed Stage 2 Blackmans Swamp Creek Stormwater Harvesting Project and funding.
CR WHITTON DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 7.14PM
2 General Reports
The CEO advised the meeting that a memo had been circulated suggesting that part 5 of the recommendation be removed as follows:
That the Councillor allowance be set at $21,888 and the Mayoral Allowance be set at $54,072 for 2020/21, being 10% below the maximum allowance for Regional Centre councils as determined by the Local Government Remuneration Tribunal on 10 June 2020.
AMENDMENT Cr K Duffy/Cr S Munro
That Part 5 remain in the recommendation and that allowances be set at the top amount for regional centres.
THE AMENDMENT WAS WITHDRAWN
Cr Taylor moved that a new part 5 be added to the motion allocating $50,000 for a Perry Oval upgrade. It was accepted by the mover of the motion Cr Hamling.
** Cr Kidd returned to the meeting prior to the vote being taken. **
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Whitton
Against: Nil
Absent: Cr Turner
Cr Nugent asked would water data be made available to the public in relation to the proposed Stage 2 Blackmans Swamp Stormwater Harvesting project. The Director of Technical Services advised that the final modelling was being developed and the data would be made available at the appropriate time. |
Cr Nugent asked would the Mountain Bike Park Project on Mt Canobolas be able to achieve approval following the $500,000 funding. The CEO advised that the Plan of Management of the site had changed to allow mountain biking and work would now be carried out as part of that funding to establish that a series of trails could be built undertaken without serious environmental impacts. |
Cr Munro asked could Fees and Charges be suspended 12 months for building activity and road access charges. The CEO advised that the fees had been adopted as part of the budget and the matter would need to come to a later meeting of Council as a notice of motion. |
3 Closed Meeting
In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
In response to a question from Cr Whitton, the Chief Executive Officer advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.
RESOLVED - 20/186 Cr J Hamling/Cr R Kidd That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions: 3.1 Support for Local Businesses and Sporting Groups This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. |
Cr Whitton declared the Extraordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 8.03pm.
Cr Whitton declared the Extraordinary Meeting of Council resumed at 8.05pm.
4 Resolutions from Closed Meeting
The Chief Executive Officer read out the following resolutions made in the Closed Meeting of Council.
TRIM Reference: 2020/1034 |
RESOLVED - 20/187 Cr S Nugent/Cr R Kidd 1 That Council purchase Shop Orange vouchers to a value of $50,000 to be distributed through a giveaway program to residents within Orange City Council boundaries. 2 That $50,000 be allocated to volunteer sporting clubs (non-school) that are recommencing winter sports activities with the funding to be distributed on a pro-rata basis based on player membership. |
For: Cr Kidd, Cr Duffy, Cr Hamling, Cr McRae, Cr Mileto, Cr Munro, Cr Nugent, Cr Previtera, Cr Romano, Cr Taylor, Cr Whitton
Against: Nil
Absent: Cr Turner
The Meeting Closed at 8.06PM
This is Page Number 6 and the Final Page of the Minutes of the Extraordinary Meeting of Orange City Council held on 23 June 2020.
4 Notices of Motion/Notices of Rescission
RECORD NUMBER: 2020/998
I, CR Kevin Duffy wish to move the following Notice of Motion at the Council Meeting of 7 July 2020:
The Council investigate options for Part of 313 Ploughman’s Lane, Orange, for residential development. |
Background
It is understood that originally Council purchased this land for the construction of a bypass road and also the construction of water and sewer pumping stations. It is further understood that the land was initially intended to develop the southern portion of this land for residential development. Attached above is an aerial photograph with a residential allotment concept overlay from the Orange Development Control Plan. Investigations into the potential development of this land should be undertaken.
Signed Cr Kevin Duffy
STAFF COMMENT
Council owns the land on the corner of Ploughmans Lane and Cargo Road, Orange - this area, known as Ploughmans Valley Wetland, is currently zoned under the Local Environmental Plan 2011 as RE1 Public Recreation which affectively makes the area a public park.
Originally, the land was Zone 2(a) Urban Residential under Orange LEP 2000. As part of the adoption of the Orange Local Environmental Plan 2011, Council rezoned this land from 2(a) Residential to RE1 Public Recreation in order to ‘provide protection and enhancement of natural features’.
Development of this land for residential purposes would require a rezoning of the land from RE1 Public Recreation to R1 General Residential. The process to do this is through amendment of the Orange Local Environmental Plan 2011 and would take some time to prepare and support through the Department of Planning processes.
Were Council of a mind to investigate rezoning and redevelopment of this land, it is suggested that only initial investigations be undertaken at this stage, starting with a review of site constraints and the identification of opportunities a cost benefit analysis. The matter would then be reported back to Council.
Financial Implications
Minimal – for initial investigations. Works could be undertaken in-house.
POLICY AND GOVERNANCE IMPLICATIONS
Local Environmental Plan amendment would be required.
RECORD NUMBER: 2020/1096
I, CR Sam Romano wish to move the following Notice of Motion at the Council Meeting of 7 July 2020:
That the Local Member for Orange, Mr Phil Donato MP be invited to all State significant events run by Orange City Council.
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Background
This follows the notable absence of the Member for Orange at the Southern Feeder Road Bridge opening and social media outrage. This motion will instil community confidence that Council will do the right thing.
Signed Cr Sam Romano
STAFF COMMENT
The Southern Feeder Road opening moved a number of times due to wet weather and then availability of State and Federal Members due to parliamentary obligations. The Honourable Member for Orange was given the same notice as others and was unfortunately unavailable on this occasion.
Whenever Orange City Council is in charge for a media event we routinely invite local members, both State and Federal; where relevant. When arrangements are made by others, such as a visiting Minister and we are invited to attend on behalf of Council we are not at liberty to invite others.
Financial Implications
Nil
POLICY AND GOVERNANCE IMPLICATIONS
Nil
RECORD NUMBER: 2020/1069
AUTHOR: Nick Redmond, Acting Director Corporate and Commercial Services
EXECUTIVE Summary
At the Council meeting on 23 June consideration of Councillor and Mayoral remuneration was deferred.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “17.2 Collaborate - Ensure financial stability and support efficient ongoing operation”.
Financial Implications
If the recommendation of this report was resolved it would add $64,310 to the adopted Delivery Operational Plan.
Policy and Governance Implications
The Code of Conduct section 4.6 “What interests do not have to be disclosed?" includes:
(j) an interest relating to the payment of expenses and the provision of facilities to Councillors (including the Mayor and deputy Mayor) in accordance with a policy under section 252 of the LGA.
In relation to whether the matter can be considered in a closed meeting of Council, no section of the Act allows for Councillor/Mayoral Remuneration to be considered in a closed session. The Act includes the following from sections 10 and 254:
10A Which parts of a meeting can be closed to the public?
(2) The matters and information are the following—
(a) personnel matters concerning particular individuals (other than councillors),
(b) the personal hardship of any resident or ratepayer,
(c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business,
(d) commercial information of a confidential nature that would, if disclosed—
(i) prejudice the commercial position of the person who supplied it, or
(ii) confer a commercial advantage on a competitor of the council, or
(iii) reveal a trade secret,
(e) information that would, if disclosed, prejudice the maintenance of law,
(f) matters affecting the security of the council, councillors, council staff or council property,
(g) advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege,
(h) information concerning the nature and location of a place or an item of Aboriginal significance on community land,
(i) alleged contraventions of any code of conduct requirements applicable under section 440.
254 Decision to be made in open meeting
The council or a council committee all the members of which are councillors must not close to the public that part of its meeting at which a policy for the payment of expenses or provision of facilities is adopted or amended, or at which any proposal concerning those matters is discussed or considered
In relation to the requirement to advertise changes to the remuneration - if it was a fee imposed by Council on the residents and ratepayers under the Local Government Act then it would need to be advertised under the Act. This is when 28 days exhibition is required.
The Mayor and Councillors remuneration is included as an expense item with the budget adopted by Council. Any changes to expenses would be reported in the next quarterly review to Council.
That Council resolves that the Councillor allowance be set at $24,320 and the Mayoral Allowance be set at $60,080 for 2020/21 being the maximum for Regional Centre Councils as determined by the Local Government Remuneration Tribunal on 10 June 2020.
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further considerations
The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:
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Image and Reputation |
While such increases in remuneration are rarely popular it does go some way to reflecting the workload of councillors particularly so given the ambitious program that Council has adopted. Additionally increased remuneration may develop the candidate pool at future elections. While revenue is not a driving motivation for representation, limited remuneration maybe a factor for some being not capable of candidacy. |
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Political |
The key problem with the Local Government Remuneration Tribunal is not that there are new categorisations making distinctions between councils but that the large range within those categories. While the remuneration scale is only determined every three years it would be beneficial if the tribunal gave more concise recommendations in the future. The Councillor range for a regional centre is $13,820 to $24,320 and for a Mayor $28,750 to $60,080. It would be useful is an allowance was set rather than a range. |
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SUPPORTING INFORMATION
The Local Government Act 1993 requires the Local Government Remuneration Tribunal to report to the Minister by May 1 each year its determination of Minimum and Maximum remuneration to be paid to Mayors and Councillors. This did not occur in 2020 due to the COVID-19 pandemic and the time frame for determination was extended until 1 July 2020. On 10 June 2020, the Tribunal handed down its determination. Council resolved to exhibit the budget on 12 May 2020.
The Local Government Remuneration Tribunal recently reclassified Orange City Council from a Regional Rural Council to a Regional Centre. A consequence was that the maximum allowance for Councillors increased from $20,280 to $24,320 and the maximum Mayoral allowance increased from $44,250 to $60,080.
This reflects the role of a Regional Centre Councillor. It is recommended that the Councillor allowance be set at $24,320 and the Mayoral Allowance be set at $60,080 for 2020/21, both being the maximum allowance for Regional Centre councils as determined by on 10 June 2020.
The tribunal recommendations are as follows:
The current remuneration is and proposed changes are:
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Current |
Proposed |
Difference |
Councillor (x12) |
$ 20,280 |
$24,320 |
$4,040 |
Mayor |
$44,250 |
$60,080 |
$15,830 |
Total Council |
$ 287,610 |
$351,920 |
$64,310 |
If a Council does not fix a fee, the Council must pay the minimum fee determined by the Tribunal. (See attached circular)
If Council chooses not to adopt the recommendation of this report, it is recommended that the current fee structure be maintained until further discussions occur.
It is a requirement for Councils to resolve remuneration and as a snapshot of Regional Centres the following is advised:
· Mid Coast Council will consider the matter in July
· Queanbeyan-Palerang Regional Council voted to keep fees at existing levels for six month and will revisit the matter
· Tweed Shire Council will consider the matter in August
· Dubbo Regional Council has deferred the matter to December
· Wollondilly Shire Council resolved to freeze their fees for 12 months which were set at the maximum under the pre-regional centre categorisation
· Bathurst Regional Council adopted the maximum
· Albury City Council will consider the matter in July
· Tamworth Regional Council adopted the maximum
· Clarence Valley Council will consider the matter in July
1 Local Government Remuneration Tribunal Report, D20/37302⇩
2 OLG Remuneration Circular, D20/37384⇩
RECORD NUMBER: 2020/1056
AUTHOR: Nick Redmond, Acting Director Corporate and Commercial Services
EXECUTIVE Summary
This report presents the following policy which has been reviewed and now recommended for placement on public exhibition for a period of 28 days:
· ST029 – Donations and Grants
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.
Financial Implications
Nil
Policy and Governance Implications
Council’s Strategic Policies are reviewed and amended to ensure ongoing compliance with legislation and industry best practice.
Policies of Council are of two types – Strategic Policies are determined by Council, and relate to Councillors and the broader community. The Local Government Act 1993 requires the public exhibition of Policies (if new or include significant changes) and adoption by Council. Operational Policies are determined and implemented by the Chief Executive Officer, and relate to staff and the operations of the organisation.
That Council resolves to: 1 Place the following policy on public exhibition for a period of 28 days: · ST029 – Donations and Grants 2 That the policy be referred to the Councillor Policy Review Committee for comment.
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further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Policy for Exhibition
The following policy has been reviewed and outlined below are changes/updates made to the policy. It is recommended this policy be placed on public exhibition for a period of 28 days to allow for Council and public review and submissions.
ST029 – Donations and Grants
Reference |
Update |
General |
· Minor updates. · Point 7 - School parent and citizens/friends bodies can submit donation applications that meet the objectives of this policy (social, economic or environmental wellbeing) and are for significant milestone/anniversary events open to a large section of the community. · Point 12 - Council can consider approving financial assistance for non-for-profit organisations working with the vulnerable over maximum amounts in extraordinary periods such as COVID-19 where there is a lot more pressure on this section of our community. No public exhibition will then be needed because this will be in line with the policy. |
1 DRAFT - Strategic Policy - ST029 - Donation and Grants, D20/36688⇩
RECORD NUMBER: 2020/1040
AUTHOR: Shirley Hyde, Legal and Property Officer
EXECUTIVE Summary
This report seeks Council’s consent to classify land situated at Lots 316 and 317 DP 1264617 Connemara Drive, Orange, acquired for the purposes of drainage reserve, as Operational Land.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “8.1 Preserve - Identify and deliver essential water, waste and sewer infrastructure to service the community into the future”.
Financial Implications
Nil
Policy and Governance Implications
Nil
1 That Lots 316 and 317 DP 1264617 Connemara Drive Orange be classified as Operational Land pursuant to the Local Government Act 1993. 2 That authority be granted to affix the Council Seal on all necessary documentation. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
As part of the subdivision development of Lot 1 DP 581736, the developer was required, in accordance with Council’s development consent and the Orange Development Control Plan, to construct a drainage reserve. Council acquired such land through funding from Section 94 contributions and it was dedicated as drainage reserve under Section 49(1) of the Local Government Act 1993. The parcels have a combined area of 8359 m2. This report seeks to classify Lots 316 and 317 DP 1264617, used for drainage purposes, as Operational Land. The subject land is shown on the following map.
5.4 The
Springs; an Aboriginal and non-Aboriginal Fringe Camp located in South Orange -
Conservation Management Plans and future directions for the site - report
following Public Exhibition Period
RECORD NUMBER: 2020/1076
AUTHOR: Alison Russell, Community Museum and Heritage Manager
EXECUTIVE Summary
At its meeting on 19 May 2020, Council resolved to place The Springs; an Aboriginal and non-Aboriginal Fringe Camp located in South Orange – Conservation Management Plans and Future Directions for the site on public exhibition for community comment.
At the conclusion of the exhibition period no written submissions had been received. There were:
· 205 visits to the site
· 9 completed online surveys with comments.
This report details the outcomes and provides copies of the survey and comments.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “4.4 Live - Celebrate and conserve the diverse cultural heritage of the urban, village and rural communities”.
Financial Implications
Nil
Policy and Governance Implications
Nil
1 That the Archaeological Assessment and Heritage Study, Conservation Management Plan and the Heritage Landscape Plan be adopted by Council. 2 That a more focussed multiyear action list be developed in consultation with OLALC and Council as funding and resources permit. 3 That further consultation, investigation and history be developed on the Rifle Range and Tip area, which may form a Heritage Study/ Conservation Management Plan.
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further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
At the Council meeting of 19 May 2020, Council resolved to place The Springs; an Aboriginal and non-Aboriginal Fringe Camp located in South Orange – Conservation Management Plans and Future Directions for the site on public exhibition for community comment.
Following the conclusion of the exhibition period no formal written submissions had been received. However, there were 12 visitors to the YOUR SAY Website, 9 of these visitors commented via 8 survey questions. The number of responses received via this method are representative of less than 1% of Orange’s population. The response to the YOUR SAY website are summarised below;
· The majority of respondents thought that a number of initiatives in the Heritage Landscape Plan aimed at telling the history and story of previous residents would work best. These included, the boardwalk over the soak area, picnic areas and seats, interpretative elements such as silhouettes, totem pole sculptures and a keeping place for Wiradjuri Culture. One respondent thought that is should be left the way it was, another said that access down the Travelling Stock Route (TSR) seems like a good idea.
· The majority of respondents were keen to see thought provoking public art features such as phrases in the footpath and silhouette ghost buildings.
· A number of respondents commented that ‘The Springs’ is situated on old a military training ground and that there is additional history in the area of the Rifle Range and the old Tip situated near the TAFE on Forest Road. It is recommended that further consultation, investigation and history be developed on the Rifle Range and Tip area which may form a Heritage Study/ Conservation Management Plan.
The Springs’ Archaeology Assessment, Heritage Study, Conservation Management Plan and Heritage Landscape Plan aims to guide the conservation and preservation of the cultural history of the site, future development of the area, ongoing maintenance, and the future needs of the community. The reports provide recommendations for the management, conservation of the site and strategies to manage Aboriginal sites and places. As a result ‘The Springs’ TSR will listed on the Orange Local Environmental Plan (LEP).
Copies of these reports were included in the Council Meeting papers - 19 May 2020.
In conclusion this project aims to raise awareness of Aboriginal cultural heritage in Orange and the region, and ensure that the heritage and history of ‘The Springs’ area is conserved for the future. The Heritage Landscape Plan provides for a well-designed green space where the significant Aboriginal and non-Aboriginal values of the region can be respected, shared and conserved. This project aligns with Orange City Council Aboriginal Heritage Strategy and aims to:
Ø Build community respect, understanding and appreciation of Aboriginal culture and history, both pre and post contact in Orange and district
Ø Document the stories of Aboriginal elders and ensure their transmission and preservation for future generations
Ø Document the stories of Aboriginal people and families living in the region, both Wiradjuri and those who are not on country
Ø Provide opportunities for schools and visitors to the region to discover and learn about Aboriginal culture and history in the region, and significant sites, stories and places
Ø Work with the Aboriginal community to bring Aboriginal perspectives and voices to the interpretation of heritage sites and stories across the region
Ø Increase the public profile of Aboriginal history and culture in Orange and the region
Ø Foster intergenerational communication between Elders and young Aboriginal people
Ø Develop opportunities for Aboriginal people to creatively express their culture and stories in initiatives including public art installations
Ø Support the training of Aboriginal people in cultural heritage management and communication
Implementation and delivery of the Heritage Landscape Plan will be dependent on grant funding and resources. A more focussed action list will be developed in consultation with OLALC and Council for actions to be undertaken each year, as funding and resources permit.
This project will provide important social, community, Aboriginal and non- Aboriginal heritage, tourism and educational benefits. It is recommended that the Archaeological Assessment and Heritage Study, Conservation Management Plan and the Heritage Landscape Plan be adopted by Council.
6 Closed Meeting - See Closed Agenda
The Chief Executive Officer will advise the Council if any written submissions have been received relating to any item advertised for consideration by a closed meeting of Orange City Council.
The Mayor will extend an invitation to any member of the public present at the meeting to make a representation to Council as to whether the meeting should be closed for a particular item. In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
Recommendation That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions: 6.1 Airport Services Expansion This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.2 Tender for Depot Administration Building This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. |
RECORD NUMBER: 2020/1065
AUTHOR: Nick Redmond, Acting Director Corporate and Commercial Services
Reason for Confidentiality
This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
RECORD NUMBER: 2020/1102
AUTHOR: Damian West, Manager Building Services
Reason for Confidentiality
This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.