Agenda of Sport and Recreation Policy Committee

Sport and Recreation Policy Committee

Agenda

3 December 2019

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Sport and Recreation Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 3 December 2019.

David Waddell

Chief Executive Officer

For apologies please contact Administration on 6393 8218.

Sport and Recreation Policy Committee 3 December 2019

1 Introduction

1.1 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Sport and Recreation Policy Committee at this meeting.

Sport and Recreation Policy Committee 3 December 2019

2 Committee Minutes

2.1 Minutes of the Australia Day Community Committee Meeting - 11 September 2019

TRIM REFERENCE: 2019/2406

AUTHOR: Samantha Freeman, Acting Director Corporate and Commercial Services

EXECUTIVE Summary

The Australia Day Community Committee met on 11 September 2019 and the minutes from this meeting are presented to the Sport and Recreation Policy Committee for information.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “11.2 Prosper - Develop and attract a variety of events, festivals, venues and activities for locals and visitors, ensuring accessibility for all”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the Australia Day Community Committee at its meeting of 11 September 2019.

2 That the remainder of the minutes of the Australia Day Community Committee Meeting of 11 September 2019 be adopted.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

Attachments

1 Minutes of the Meeting of the Australia Day Community Committee held on 11 September 2019

2 ADC 11 September 2019 Agenda PDF, D19/66416 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Australia Day Community Committee

HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange

ON 11 September 2019

COMMENCING AT 5:30pm

1 Introduction

Attendance

Cr R Kidd (Mayor), Cr S Munro, Ms Katherine Tollner, Mr Geoff Bargwanna, Mr Steve Brakenridge, Mr Peter Chilcott (5:34pm), Mr Ian Hatswell, Mr Matthew Chisholm (5:38pm), Ms Kellie Urquhart, Manager Business Development, Events Officer

1.1 Apologies and Leave of Absence

RECOMMENDATION Mr G Bargwanna/Mr S Brakenridge

That the apologies be accepted from Ms Siobhain Harvey for the Australia Day Community Committee meeting on 11 September 2019.

1.2 Acknowledgement of Country

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

2 Previous Minutes

RECOMMENDATION Cr R Kidd/Ms K Urquhart

That the Minutes of the Meeting of the Australia Day Community Committee held on 20 February 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Australia Day Community Committee meeting held on 20 February 2019.

3 General Reports

3.1 Renaming of the Australia Day Community Committee to the Australia Day Awards Committee

TRIM Reference: 2019/1639

Recommendation Cr R Kidd/Mr I Hatswell

That the:

1 Name of the Australia Day Community Committee (ADCC) remain unchanged.

2 Draft Committee Charter be endorsed to reflect any other changes.

3.2 Implementation of Workplace by Facebook

TRIM Reference: 2019/1290

Recommendation Ms K Urquhart/Mr M Chisholm

1 That the Australia Day Community Committee implement ‘Workplace by Facebook’ as a communication and collaboration tool. This opportunity is to be used as a pilot for other community committees to utilise the same platform.

2 That, when using this platform, a monthly summary is to be provided to the committee members. The following heading classification codes are also to be used: Urgent, For Action, Needs Response, Assistance Needed and FYI.

3.3 ELECTION OF CHAIRPERSON

Mayor Reg Kidd declared the Chairperson position vacant and called for nominations.

Mr Matthew Chisholm was nominated and accepted the nomination.

No further nominations were received.

RECOMMENDATION Cr R Kidd/Mr S Brakenridge

That Mr Matthew Chisholm be the Chairperson of the Australia Day Community Committee.

3.4 Event Action Plan

TRIM Reference: 2019/1289

Recommendation Mr I Hatswell/Mr G Bargwanna

The Event Action Plan for the 2020 Australia Day event be reviewed, updated and implemented.

*Cr Kidd departed the meeting with the time being 6.30pm.**

The Meeting Closed at 7:00PM.