Attachment 1 Application 02 - Orange Preschool Kindergarten
Finance Policy Committee
Agenda
2 July 2019
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Finance Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 2 July 2019.
David Waddell
Acting General Manager
For apologies please contact Administration on 6393 8218.
Finance Policy Committee 2 July 2019
2.1 Requests for Financial Assistance - Quarter 1 of 2019/20 - General Donations
2.2 Requests for Financial Assistance - Quarter 1 of 2019/20 - Event Sponsorship
1 Introduction
1.1 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
|
Recommendation It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Finance Policy Committee at this meeting. |
RECORD NUMBER: 2019/1280
AUTHOR: Samantha Freeman, Acting Director Corporate and Commercial Services
EXECUTIVE SUMMARY
Council can only assist other organisations financially (in cash or in kind) in accordance with section 356 of the Local Government Act 1993.
Council has in place a policy for donations to be made under section 356 of the Act and annually advertises for applications under this policy. Additional applications are received during the year. This report provides the most recently received requests.
Link To Delivery/OPerwational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “15.2 Collaborate - Support community organisations and groups to deliver services and programs”.
Financial Implications
The overall donations/sponsorship budget for 2018/19 is as follows:
|
General Donations Program |
Adopted Budget |
Actual/ committed |
Remaining balance |
|
Quarter 1 |
$20,000.00 |
$0.00 |
$35,000.00 |
|
Quarter 2 School Prize Giving Fund |
$20,000.00 |
$0.00 |
$11,000.00 $4,000.00 |
|
Quarter 3 |
$20,000.00 |
$0.00 |
$15,000.00 |
|
Quarter 4 |
$20,000.00 |
$0.00 |
$15,000.00 |
|
Orange Harness Racing - Annual to 2025/26 |
$20,000.00 |
$20,000.00 |
$0.00 |
|
TOTAL |
$100,000.00 |
$20,000.00 |
$80,000.00 |
Process for applications of the remaining budget allocation
A Council resolution is required to allocate funds to any external entity, including as a donation.
Applications are considered against the criteria outlined in the donations policies. There is an application form that should be submitted to commence the process of making a donation to another entity. The form contains details to inform Council that the donation aligns with the intentions the Council has established in the Community Strategic Plan.
Policy and Governance Implications
Nil
|
The Council resolves: 1 That a donation of $2,000.00 be made from the General Donations Program to the Orange Preschool Kindergarten (rates reimbursement). 2 That a donation of $2,000.00 be made from the General Donations Program to the 3rd Orange Scout Camp (rates reimbursement). 3 That a donation of $600.00 be made from the General Donations Program to the City of Orange Eisteddfod Society Inc (prize giving). 4 That a donation of $300.00 be made from the General Donations Program to the Orange Lacemakers (equipment purchase). 5 That a donation of $488.98 be made from the General Donations Program to the Spring Hill Recreation Trust (equipment purchase). 6 That a donation of $1,286.81 be made from the General Donations Program to the Girl Guides Association - Orange District (rates reimbursement). 7 That a donation of $1,500.00 be made from the General Donations Program to the Canobolas Highland Pipe Band (performances throughout the year). 8 That the donation request from Penny Todman be declined. 9 That a donation of $2,000.00 be made from the General Donations Program to the Orange Community Broadcasters (equipment purchase). 10 That a donation of $2,000.00 be made from the General Donations Program to the Orange and District Early Education Program. 11 That a donation of $2,000.00 be made from the General Donations Program to the Bowen Community Technology Centre (education project). 12 That a donation of $1,020.00 be made from the General Donations Program to the Matthew Brown (United Nations National Youth Conference). 13 That a donation of $1,150.00 be made from the General Donations Program to the Australian Breastfeeding Association - Orange (equipment purchase and running meetings). 14 That a donation of $500.00 be made from the General Donations Program to the War Widows Guild of Australia - Orange (outings, lunches and other events). 15 That a donation of $1,859.63 be made from the General Donations Program to Colour City Creatives (rates reimbursement). 16 That a donation of $2,000.00 be made from the General Donations Program to the Orange Push for Palliative (OP4P) (Palliative Care Garden - hire-fees reduction). 17 That a donation of $2,000.00 be made from the General Donations Program to The Shepherd Centre (Reach Out and Connect). 18 That a donation of $1,000.00 be made from the General Donations Program to the Orange Public School P & C Association (Orange Open Gardens). 19 That a donation of $2,000.00 be made from the General Donations Program to the Orange Bush Nippers (hire-fees reduction for using Orange Aquatic Centre). 20 That a donation of $2,000.00 be made from the General Donations Program to the Orange Eight Day Games Committee (Orange Eight Day Games 2019). 21 That a donation of $2,000.00 be made from the General Donations Program to the Orange Stroke Recovery Group (equipment purchase and activities). 22 That a donation of $2,000.00 be made from the General Donations Program to Fusion Australia Ltd (Place of Rest and Relaxation). 23 That a donation of $2,000.00 be made from the General Donations Program to Lifeline Central West Inc (support of Lifeline services). |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Summary
Shaded cells in the $Request columns shows requests outside the maximum of the category.
|
No |
Applicant |
$Request |
$Recommended |
|
2 |
Orange Preschool Kindergarten |
$2,729.07 |
$2,000.00 |
|
4 |
3rd Orange Scout Group |
$2,294.35 |
$2,000.00 |
|
5 |
City of Orange Eisteddfod Society Inc |
$600.00 |
$600.00 |
|
11 |
Orange Lacemakers |
$300.00 |
$300.00 |
|
13 |
Spring Hill Recreation Trust |
$488.98 |
$488.98 |
|
14 |
Girl Guides Association Orange District |
$1,286.81 |
$1,286.81 |
|
15 |
Canobolas Highland Pipe Band |
$1,500.00 |
$1,500.00 |
|
16 |
Todman, Penny |
$681.82 |
$0.00 |
|
17 |
Orange Community Broadcasters |
$2,500.00 |
$2,000.00 |
|
18 |
Orange and District Early Education Program |
$2,000.00 |
$2,000.00 |
|
19 |
Bowen Community Technology Centre |
$4,000.00 |
$2,000.00 |
|
20 |
Brown, Matthew |
$1,020.00 |
$1,020.00 |
|
21 |
Australian Breastfeeding Association (Orange) |
$1,150.00 |
$1,150.00 |
|
23 |
War Widows Guild of Australia NSW Ltd |
$500.00 |
$500.00 |
|
24 |
Colour City Creatives |
$1,859.63 |
$1,859.63 |
|
26 |
Orange Push for Palliative (OP4P) |
$2,000.00 |
$2,000.00 |
|
28 |
The Shepherd Centre |
$2,000.00 |
$2,000.00 |
|
34 |
Orange Public School P & C Association |
$1,000.00 |
$1,000.00 |
|
36 |
Orange Bush Nippers |
$2,000.00 |
$2,000.00 |
|
38 |
Orange Eight Day Games Committee |
$3,000.00 |
$2,000.00 |
|
39 |
Orange Stroke Recovery Group |
$2,000.00 |
$2,000.00 |
|
40 |
Fusion Australia Ltd |
$2,000.00 |
$2,000.00 |
|
42 |
Lifeline Central West Inc |
$15,000.00 |
$2,000.00 |
|
TOTALS |
$51,910.66 |
$33,705.42 |
|
Application No 2 |
Orange Preschool Kindergarten |
|
Not for Profit |
Yes. |
|
Purpose of the Request Rates Reimbursement - 13 Moad Street, Orange |
|
|
Amount Requested $2,729.07 |
|
|
Policy Category General Donations - Rates Reimbursement - Maximum $2,000.00 |
|
|
Comment and Recommendation Outside the maximum of the category, otherwise in line with the policy. $2,000.00 recommended. |
|
|
Application No 4 |
3rd Orange Scout Group |
|
Not for Profit |
Yes. |
|
Purpose of the Request Rates Reimbursement - 3 Icely Road, Orange |
|
|
Amount Requested $2,294.35 |
|
|
Policy Category General Donations - Rates Reimbursement - Maximum $2,000.00 |
|
|
Comment and Recommendation Outside the maximum of the category, otherwise in line with the policy. $2,000.00 recommended. |
|
|
Application No 5 |
City of Orange Eisteddfod Society |
|
Not for Profit |
Yes. |
|
Purpose of the Request Junior Piano Scholarship for competitors under 12 years at the Orange City Eisteddfod 2019. |
|
|
Amount Requested $600.00 |
|
|
Policy Category General Donations - Miscellaneous (Other Prize Giving) - Maximum $2,000.00 |
|
|
Comment and Recommendation In line with the policy. $600.00 recommended. |
|
|
Application No 11 |
Orange Lacemakers |
|
Not for Profit |
Yes. |
|
Purpose of the Request Equipment purchase of sound-deadening mats. This is needed to help one of their members at meetings. The member is profoundly deaf and is stressed by echoing within the room. |
|
|
Amount Requested $300.00 |
|
|
Policy Category General Donations - Miscellaneous (Purchase of Equipment) - Maximum $2,000.00 |
|
|
Comment and Recommendation In line with the policy. $300.00 recommended. |
|
|
Application No 13 |
Spring Hill Recreation Trust |
|
Not for Profit |
Yes. |
|
Purpose of the Request Equipment purchase of tennis nets and tennis courts. This will allow the applicant to utilise all grounds at the centre for both residents of the Spring Hill Village and visitors to Spring Hill. |
|
|
Amount Requested $488.98 |
|
|
Policy Category General Donations - Miscellaneous (Purchase of Equipment) - Maximum $2,000.00 |
|
|
Comment and Recommendation In line with the policy. $488.98 recommended. |
|
|
Application No 14 |
Girl Guides Association of Orange District |
|
Not for Profit |
Yes. |
|
Purpose of the Request Rates Reimbursement - 365 Peisley Street, Orange |
|
|
Amount Requested $1,286.81 |
|
|
Policy Category General Donations - Rates Reimbursement - Maximum $2,000.00 |
|
|
Comment and Recommendation In line with the policy. $1,286.81 recommended. |
|
|
Application No 15 |
Canobolas Highland Pipe Band |
|
Not for Profit |
Yes. |
|
Purpose of the Request Performances throughout the year. The Band performs at various events in Orange and it also performs at events outside Orange in uniforms that show where they are from (ie, representing our LGA). |
|
|
Amount Requested $1,500.00 |
|
|
Policy Category General Donations - Miscellaneous (Project) - Maximum $2,000.00 |
|
|
Comment and Recommendation In line with the policy. $1,500.00 recommended. |
|
|
Application No 16 |
Penny Todman |
|
Not for Profit |
No. The applicant is a sole trader as a yoga teacher and a health coach. |
|
Purpose of the Request Yoga for Dignity - for charity raising funds and awareness for women and girls experiencing homelessness, domestic violence and period poverty. The applicant is requesting hire-fees reduction for the weekend use of the function centre at the Orange Botanic Gardens. |
|
|
Amount Requested $681.82 as a profit organisation; $350.00 if non-for profit. |
|
|
Policy Category General Donations - Hire Fees Reduction - Maximum $2,000.00 |
|
|
Comment and Recommendation Not in line with the policy. Hire-fees reduction is not available when applicants are selling tickets to the event and the applicant states that there is an $18.00 cost to attend the class. The applicant is also not from Orange LGA. Decline is recommended. If Council wishes to support this application, it can only resolve its intention to make a donation and that then has to be advertised as the applicant is for profit |
|
|
Application No 17 |
Orange Community Broadcasters |
|
Not for Profit |
Yes. |
|
Purpose of the Request Equipment purchase of audio-processing equipment. This will enable the applicant to give the community clear sound with no static. |
|
|
Amount Requested $2,500.00 |
|
|
Policy Category General Donations - Miscellaneous (Equipment Purchase) - Maximum $2,000.00 |
|
|
Comment and Recommendation Outside the maximum of the category, otherwise in line with the policy. $2,000.00 recommended. |
|
|
Application No 18 |
Orange and District Early Education Program |
|
Not for Profit |
Yes. |
|
Purpose of the Request Improving outdoor play areas. This will increase the functionality of the areas and the use of it by the children in the program. The children in this program have been diagnosed with disability or delayed aged between birth and 12 years. |
|
|
Amount Requested $2,000.00 |
|
|
Policy Category General Donations - Miscellaneous (Project) - Maximum $2,000.00 |
|
|
Comment and Recommendation In line with the policy. $2,000.00 recommended. |
|
|
Application No 19 |
Bowen Community Technology Centre |
|
Not for Profit |
Yes. |
|
Purpose of the Request Free technology and practical support for students and adults. The applicant also assists families and individuals who are experiencing domestic violence and mental-health issues to the correct support agencies. |
|
|
Amount Requested $4,000.00 |
|
|
Policy Category General Donations - Miscellaneous (Project) - Maximum $2,000.00 |
|
|
Comment and Recommendation Outside maximum of the category, otherwise in line with the policy. $2,000.00 recommended. |
|
|
Application No 20 |
Matthew Brown |
|
Not for Profit |
Yes. |
|
Purpose of the Request Selected to attend to the United Nations National Conference. This is an excellent opportunity for this applicant and he has been selected from applicants across Australia and the Asia Pacific area. |
|
|
Amount Requested $1,020.00 |
|
|
Policy Category General Donations - Miscellaneous - Maximum $2,000.00 |
|
|
Comment and Recommendation It is recommended that this education selection can be considered to be in align with the policy in a similar way to sports representation. $1,020.00 recommended. |
|
|
Application No 21 |
Australian Breastfeeding Association (Orange) |
|
Not for Profit |
Yes. |
|
Purpose of the Request Equipment purchase of "Feed and Change" tent that can be used at events in Orange and running meetings. The applicant is aiming to make families comfortable at local events and markets by offering them a place to recharge, change nappies and either breastfeed or bottle-feed their babies. |
|
|
Amount Requested $1,150.00 |
|
|
Policy Category General Donations - Miscellaneous (Equipment Purchase/Project) - Maximum $2,000.00 |
|
|
Comment and Recommendation In line with policy. $1,150.00 recommended. |
|
|
Application No 23 |
War Widows Guild of Australia - NSW (Orange) |
|
Not for Profit |
Yes. |
|
Purpose of the Request Members outings, lunches and events. This allows the applicant to alleviate social isolation and enhance a sense of belonging for frail, elderly war widows. |
|
|
Amount Requested $500.00 |
|
|
Policy Category General Donations - Miscellaneous (Projects) - Maximum $2,000.00 |
|
|
Comment and Recommendation In line with policy. $500.00 recommended. |
|
|
Application No 24 |
Colour City Creatives |
|
Not for Profit |
Yes. |
|
Purpose of the Request Rates Reimbursement - 2b Peisley Street, Orange |
|
|
Amount Requested $1,859.63 |
|
|
Policy Category General Donations - Rates Reimbursement - Maximum $2,000.00 |
|
|
Comment and Recommendation In line with the policy as incorporated associations in the NSW Fair Trading register have been set up to be small-scale, non-profit and non-commercial activities. $1,859.63 recommended. |
|
|
Application No 26 |
Orange Push for Palliative (OP4P) |
|
Not for Profit |
Yes. |
|
Purpose of the Request Palliative Care Garden. The applicant is bringing a concert by the Australian Doctors Orchestra as a fundraising event to develop this Garden and is asking for hire-fees reduction for use of the Orange Civic Theatre. |
|
|
Amount Requested $2,000.00 |
|
|
Policy Category General Donations - Hire-fees Reduction - Maximum $2,000.00 |
|
|
Comment and Recommendation This is outside the policy for hire-fees reduction as the applicant will be selling tickets. Given the merit of the this project and its potential impact on the whole of our LGA, it is recommended that Council allows this to be considered under the policy. $2,000.00 recommended. |
|
|
Application No 28 |
The Shepherd Centre |
|
Not for Profit |
Yes. |
|
Purpose of the Request Reach Out and Connect. This is a comprehensive early intervention program for children with hearing loss and their families from Orange. |
|
|
Amount Requested $2,000.00 |
|
|
Policy Category General Donations - Hire Fees Reduction - Maximum $2,000.00 |
|
|
Comment and Recommendation In line with the policy. $2,000.00 recommended. |
|
|
Application No 34 |
Orange Public School P & C Association |
|
Not for Profit |
Yes. |
|
Purpose of the Request Orange Open Gardens. This is a fund-raising event for the applicant and supports a broad community of parents in Orange. |
|
|
Amount Requested $1,000.00 |
|
|
Policy Category General Donations - Community Event - Maximum $2,000.00 |
|
|
Comment and Recommendation In line with the policy. $1,000.00 recommended. |
|
|
Application No 36 |
Orange Bush Nippers |
|
Not for Profit |
Yes. |
|
Purpose of the Request The aim of Orange Bush Nippers is to promote water confidence; provide aquatic safety and first aid; provide children with physical activity and leadership opportunities; provide opportunities for children to take part in community service and to improve communication skills; and promote the ongoing use of the Orange Aquatic Centre and the use of water and safety skills. The applicant is requesting hire-fees reduction for use the Orange Aquatic Centre. |
|
|
Amount Requested $2,000.00 |
|
|
Policy Category General Donations - Hire Fees Reduction - Maximum $2,000.00 |
|
|
Comment and Recommendation In line with the policy. $2,000.00 recommended. |
|
|
Application No 38 |
Orange Eight Day Games Committee |
|
Not for Profit |
Yes. |
|
Purpose of the Request Orange Eight Day Games 2019. |
|
|
Amount Requested $3,000.00 |
|
|
Policy Category General Donations - Community Event - Maximum $2,000.00 |
|
|
Comment and Recommendation Outside maximum of the category, otherwise in line with the policy. $2,000.00 recommended. |
|
|
Application No 39 |
Orange Stroke Recovery Group |
|
Not for Profit |
Yes. |
|
Purpose of the Request Equipment purchase and activities. During stroke recovery , the applicant works to improve abilities to read books, mental health, diet and exercise. The applicant also works to give support between their members and to enhance socialise through outings. |
|
|
Amount Requested $1,500.00 |
|
|
Policy Category General Donations - Miscellaneous - Maximum $2,000.00 |
|
|
Comment and Recommendation In line with the policy. $1,500.00 recommended. |
|
|
Application No 40 |
Fusion Australia Ltd |
|
Not for Profit |
Yes. |
|
Purpose of the Request Place of Rest and Relaxation. The applicant has provided this location following the closure of the Rest Centre. The place is where people can relax in comfort, talk with friends, read the daily papers, buy tea and coffee and light snacks at low cost and have a chat to catch up with volunteers or Fusion staff. The clientele are low social-economic background people, pensioners, unemployed people or lonely people. |
|
|
Amount Requested $2,000.00 |
|
|
Policy Category General Donations - Miscellaneous (Project)- Maximum $2,000.00 |
|
|
Comment and Recommendation In line with the policy. $2,000.00 recommended. |
|
|
Application No 42 |
Lifeline Central West Inc |
|
Not for Profit |
Yes. |
|
Purpose of the Request Support for Lifeline Services. The applicant is requesting financial assistance to help support Lifeline Central West Inc's business viability for three years after the applicant purchases a dedicated building in Orange in which to conduct its services. |
|
|
Amount Requested $15,000.00 per annum for three years |
|
|
Policy Category General Donations - Miscellaneous (Project)- Maximum $2,000.00 for one year only |
|
|
Comment and Recommendation Outside the maximum of the category, otherwise in line with the policy. Under Council's policy, requests for financial assistance have to be considered annually and cannot be given for multiple years. General Donations is already carrying a 10-year annual $20,000.00 donation to Harness Racing until 2025/26 and cannot support another large donation amount. Council can expect to receive over 100 applications this year and donations outside of the category maximums will adversely affect many potential applicants by draining the budget too quickly in the financial year. Last year, we provided a donation of $2,000.00 to Headspace, which also provides mental-health services, and it is considered for equity reasons that a similar donation should be given to Lifeline Central West. $2,000.00 recommended. |
|
1 Application 02 - Orange Preschool Kindergarten, D19/36442⇩
2 Application 04 - 3rd Orange Scout Group, D19/36468⇩
3 Application 05 - City of Orange Eisteddfod Society, D19/36469⇩
4 Application 11 - Orange Lacemakers, D19/36471⇩
5 Application 13 - Spring Hill Recreation Trust, D19/36473⇩
6 Application 14 - Girl Guides Association NSW - Orange District, D19/36475⇩
7 Application 15 - Canobolas Highland Pipe Band, D19/36476⇩
8 Application 16 - Penny Todman, D19/36478⇩
9 Application 17 - Orange Community Broadcasters, D19/36479⇩
10 Application 18 - Orange and District Early Education Program, D19/36480⇩
11 Application 19 - Bowen Community Technology Centre, D19/36482⇩
12 Application 20 - Matthew Brown, D19/36483⇩
13 Application 21 - Australian Breastfeeding Association - Orange, D19/36484⇩
14 Application 23 - War Widows Guild of Australia NSW Ltd - Orange, D19/36495⇩
15 Application 24 - Colour City Creatives, D19/36485⇩
16 Application 26 - Orange Push for Palliative, D19/36488⇩
17 Application 28 - The Shepherd Centre, D19/36489⇩
18 Application 34 - Orange Public School P & C Association, D19/36490⇩
19 Application 36 - Orange Bush Nippers, D19/36491⇩
20 Application 38 - Orange Eight Day Games Committee, D19/36492⇩
21 Application 39 - Orange Stroke Recovery Group, D19/36493⇩
22 Application 40 - Fusion Australia Ltd, D19/36494⇩
23 Application 42 - Lifeline Central West Inc, D19/37154⇩
Attachment 3 Application 05 - City of Orange Eisteddfod Society
Attachment 6 Application 14 - Girl Guides Association NSW - Orange District
Attachment 10 Application 18 - Orange and District Early Education Program
Attachment 11 Application 19 - Bowen Community Technology Centre
Attachment 13 Application 21 - Australian Breastfeeding Association - Orange
Attachment 14 Application 23 - War Widows Guild of Australia NSW Ltd - Orange
Finance Policy Committee 2 July 2019
Attachment 18 Application 34 - Orange Public School P & C Association
Attachment 20 Application 38 - Orange Eight Day Games Committee
RECORD NUMBER: 2019/1312
AUTHOR: Sharon D'Elboux, Manager Business Development
EXECUTIVE SUMMARY
Council can only assist other organisations financially (in cash or in kind) in accordance with section 356 of the Local Government Act 1993.
Council has in place a policy for donations to be made under section 356 of the Act and annually advertises for applications under this policy. Additional applications are received during the year. This report provides the most recently received requests for event sponsorship funding under the current policy titled Donations and Grants.
A new policy titled Event Sponsorship Program is being considered at Council’s 2 July 2019 meeting.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “11.2 Prosper - Develop and attract a variety of events, festivals, venues and activities for locals and visitors, ensuring accessibility for all”.
Financial Implications
The overall Major Promotions - Event funding budget for 2019/20 is $33,088.
Process for applications of the remaining budget allocation
A Council resolution is required to allocate funds to any external entity.
Applications are considered against the criteria outlined in the donations and grants policies. There is an application form that is submitted to commence the process of making a submission. The form contains details to inform Council that the funding request aligns with the intentions the Council has established in the Community Strategic Plan.
Policy and Governance Implications
Nil
|
The Council resolves: 1 That funding of $600 be made from the Major Promotions Event Funding Program to the Fire and Ice Orange Incorporated (Council venue and cleaning fees reimbursement). 2 That funding of $1,000 be made from the Major Promotions Event Funding Program to the Central West Mums Group (seed funding for event promotion). 3 That funding of $500 be made from the Major Promotions Event Funding Program to the Emus Rugby Club (event promotion). 4 That funding of $1,000 be made from the Major Promotions Event Funding Program to the Climate Action Orange (seed funding for event promotion). 5 That funding of $5,000 be made from the Major Promotions Event Funding Program to the Orange Region Vignerons Association (event promotion). 6 That funding of $500 be made from the Major Promotions Event Funding Program to the City of Orange Veterans Golf Incorporated (event promotion). 7 That funding of $3,500 be made from the Major Promotions Event Funding Program to the HD Awareness Orange Incorporated (Council venue fees and event promotion). 8 That funding of $2,400 be made from the Major Promotions Event Funding Program to the Lions Club of Orange (event promotion). 9 That funding of $5,000 be made from the Major Promotions Event Funding Program to the Australian National Field Days Incorporated (event promotion). 10 That funding of $5,000 be made from the Major Promotions Event Funding Program to the Rotary Club of Orange (event promotion). 11 Place the proposed allocation of funds to Fire and Ice Orange Incorporated and Central West Mums Group who are businesses acting for profit on public exhibition for a minimum of 28 days (in accordance with section 356 of the Local Government Act 1993).
|
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
As per the Donations and Grants Policy, the following category and terms exist:
Summary
Council has received 10 applications for event sponsorship funding. The categories are:
|
Category: Small-sized event - up to $2,500 |
||||
|
No |
Applicant |
Event Name |
$Request |
Recommended |
|
25 |
Fire and Ice Orange Incorporated |
Fire and Ice Orange |
$1,000 |
$600 |
|
Category: Medium-sized event - up to $5,000 |
||||||
|
No |
Applicant |
Event Name |
$Request |
Recommended |
||
|
3 |
Central West Mums Group |
MumFest |
$5,000 |
$1,000 |
||
|
27 |
Emu Rugby Club |
Knox Old Boys Rugby Club v’s Orange Emu Legends |
$5,000 to $10,000 |
$500 |
||
|
33 |
Climate Action Orange |
Risk and Rewards – Farming In A Changing Climate Conference |
$5,000 |
$1,000 |
||
|
35 |
Orange Region Vignerons Association |
Orange Wine Festival and Orange Wine Show |
$5,000 |
$5,000 |
||
|
37 |
City of Orange Veterans Golf Incorporated |
City of Orange Veterans Week of Golf Tournament |
$5,000 |
$500 |
||
|
40 |
HD Awareness Orange Incorporated |
Redhead Hunt4HD Ginger Pride Festival |
$5,000 |
$3,500 |
||
|
Category: Large-sized event (over 1,501 participants) - up to $20,000 |
||||||
|
No |
Applicant |
Event Name |
$Request |
Recommended |
||
|
7 |
Lions Club of Orange |
Orange Easter Camel Races |
$2,400 |
$2,400 |
||
|
9 |
Australian National Field Days |
Australian National Field Days |
$5,000 |
$5,000 |
||
|
10 |
Rotary Club of Orange Incorporation |
Banjo Paterson Australian Poetry Festival |
$20,000 |
$5,000 |
||
Total request for event sponsorship funding is $63,400. Council’s allocated budget for Major Promotions - Event funding budget for 2019/20 is $33,088.
A summary of each event application is below:
Category: Small-sized event - up to $2,500
|
Application No 25 |
Fire and Ice Orange Incorporated |
|
|
Not for Profit |
No |
|
|
Event Name |
Fire and Ice Orange |
|
|
Event Date/s |
3 August 2019 at Orange Showground Agricultural Pavilion from 5.30pm to 10.30pm |
|
|
Level of Participation |
From 100 to 400 people |
|
|
Ticketed Event |
Yes @ $110/person |
|
|
Amount Requested |
$1,000 |
|
|
Alignment with Councils Community Strategic Plan |
Yes |
|
|
Comment and Recommendation In align with the policy. $600 recommended. |
||
Category: Medium-sized event - up to $5,000
|
Application No 3 |
Central West Mums Group |
|
|
Not for Profit |
No |
|
|
Event Name |
MumFest |
|
|
Event Date/s |
7 September 2019 at The Greenhouse, Orange Ex Services Club from 3pm to Midnight |
|
|
Level of Participation |
200+ people |
|
|
Ticketed Event |
Yes @ $30/person (approx.) |
|
|
Amount Requested |
$5,000 |
|
|
Alignment with Councils Community Strategic Plan |
Yes |
|
|
Comment and Recommendation In align with the policy. $1,000 recommended. |
||
|
Application No 27 |
Emu Rugby Club |
|
|
Not for Profit |
Yes |
|
|
Event Name |
Knox Old Boys Rugby Club v’s Orange Emus Legends |
|
|
Event Date/s |
27 July 2019 in Orange |
|
|
Level of Participation |
From 250 to 550 people |
|
|
Ticketed Event |
Yes. Event beneficiary is Western Care Lodge in Orange. No budget included in the application |
|
|
Amount Requested |
$5,000 to $10,000 |
|
|
Alignment with Councils Community Strategic Plan |
Yes |
|
|
Comment and Recommendation In align with the policy. $500 recommended |
||
|
Application No 33 |
Climate Action Orange |
|
|
Not for Profit |
Yes |
|
|
Event Name |
Risk and Rewards – Farming In A Changing Climate Conference |
|
|
Event Date/s |
9 - 10 September 2019 at Orange Ex-Services Club |
|
|
Level of Participation |
From 150 to 200 people |
|
|
Ticketed Event |
Yes @ $60-80/person |
|
|
Amount Requested |
$5,000 |
|
|
Alignment with Councils Community Strategic Plan |
Yes |
|
|
Comment and Recommendation In align with the policy. $1,000 recommended. |
||
|
Application No 35 |
Orange Region Vignerons Association |
|
|
Not for Profit |
Yes |
|
|
Event Name |
Orange Wine Festival and Orange Wine Show |
|
|
Event Date/s |
Orange Wine Festival 18 – 27 October 2019 |
|
|
Level of Participation |
Up to 10,000 people |
|
|
Ticketed Event |
Yes - $various prices per event/person |
|
|
Amount Requested |
$5,000 |
|
|
Alignment with Councils Community Strategic Plan |
Yes |
|
|
Comment and Recommendation In align with the policy. $5,000 recommended. |
||
|
Application No 37 |
City of Orange Veterans Golf Incorporated |
|
|
Not for Profit |
Yes |
|
|
Event Name |
City of Orange Veterans Week of Golf Tournament |
|
|
Event Date/s |
1 – 6 March 2020 at all Orange’s golf clubs |
|
|
Level of Participation |
Tournament has 200 people competing, plus non-playing travelling companions |
|
|
Ticketed Event |
Yes – tournament entrance fees apply |
|
|
Amount Requested |
$5,000 |
|
|
Alignment with Councils Community Strategic Plan |
Yes |
|
|
Comment and Recommendation In align with the policy. $500 recommended. |
||
|
Application No 40 |
HD Awareness Orange Incorporated |
|
|
Not for Profit |
Yes |
|
|
Event Name |
Redhead Hunt4HD Ginger Pride Festival |
|
|
Event Date/s |
5 October 2019 at Wade Park Orange |
|
|
Level of Participation |
1000 people |
|
|
Ticketed Event |
Yes – entrance fees apply |
|
|
Amount Requested |
$5,000 |
|
|
Alignment with Councils Community Strategic Plan |
Yes |
|
|
Comment and Recommendation In align with the policy. $3,500 recommended. |
||
Category: Large-sized event (over 1,501 participants) - up to $20,000
|
Application No 7 |
Lions Club of Orange |
|
|
Not for Profit |
Yes |
|
|
Event Name |
Orange Easter Camel Races |
|
|
Event Date/s |
Easter Sunday annually at Towac Park Race Course, Orange |
|
|
Level of Participation |
8,200 people |
|
|
Ticketed Event |
Yes @ $10/adult and under 16 is free |
|
|
Amount Requested |
$2,400 |
|
|
Alignment with Councils Community Strategic Plan |
Yes |
|
|
Comment and Recommendation In align with the policy. $2,400 recommended. |
||
|
Application No 9 |
Australian National Field Days |
|
|
Not for Profit |
Yes |
|
|
Event Name |
Australian National Field Days |
|
|
Event Date/s |
24-26 October 2019 at the Australian National Field Day site. |
|
|
Level of Participation |
Up to 20,000 people and 600 exhibitors |
|
|
Ticketed Event |
Yes – Prices not listed in the application |
|
|
Amount Requested |
$5,000 |
|
|
Alignment with Councils Community Strategic Plan |
Yes |
|
|
Comment and Recommendation In align with the policy. $5,000 recommended. |
||
|
Application No 10 |
Rotary Club of Orange Incorporated |
|
|
Not for Profit |
Yes |
|
|
Event Name |
Banjo Paterson Australian Poetry Festival |
|
|
Event Date/s |
16-23 February 2019 at various locations in Orange |
|
|
Level of Participation |
Over 6,000 people |
|
|
Ticketed Event |
Yes - $various prices per event/person and some free community events |
|
|
Amount Requested |
$20,000 |
|
|
Alignment with Councils Community Strategic Plan |
Yes |
|
|
Comment and Recommendation In align with the policy. $5,000 recommended. |
||
1 FPC - 2 July 2019 - Event Sponsorship - Application 03 - Central West Mums Group, D19/36496⇩
2 FPC - 2 July 2019 - Event Sponsorship - Application 07 - Orange Lions Club, D19/36498⇩
3 FPC - 2 July 2019 - Event Sponsorship - Application 09 - Australian National Field Days Committee, D19/36499⇩
4 FPC - 2 July 2019 - Event Sponsorship - Application 10 - Rotary Club of Orange, D19/36500⇩
5 FPC - 2 July 2019 - Event Sponsorship - Application 25 - Orange Mountain Wines, D19/36501⇩
6 FPC - 2 July 2019 - Event Sponsorship - Application 27 - Orange Emus Rugby Union Football Club, D19/36502⇩
7 FPC - 2 July 2019 - Event Sponsorship - Application 41 - HD Awareness Orange Inc, D19/37052⇩
8 FPC - 2 July 2019 - Event Sponsorship - Application 33 - Climate Action Orange, D19/36503⇩
9 FPC - 2 July 2019 - Event Sponsorship - Application 35 - Orange Region Vignerons Association, D19/36504⇩
10 FPC - 2 July 2019 - Event Sponsorship - Application 37 - City of Orange Veterans Golf Inc, D19/36505⇩
Finance Policy Committee 2 July 2019
Attachment 1 FPC - 2 July 2019 - Event Sponsorship - Application 03 - Central West Mums Group
Attachment 2 FPC - 2 July 2019 - Event Sponsorship - Application 07 - Orange Lions Club
Attachment 3 FPC - 2 July 2019 - Event Sponsorship - Application 09 - Australian National Field Days Committee
Attachment 4 FPC - 2 July 2019 - Event Sponsorship - Application 10 - Rotary Club of Orange
Attachment 5 FPC - 2 July 2019 - Event Sponsorship - Application 25 - Orange Mountain Wines
Attachment 6 FPC - 2 July 2019 - Event Sponsorship - Application 27 - Orange Emus Rugby Union Football Club
Attachment 7 FPC - 2 July 2019 - Event Sponsorship - Application 41 - HD Awareness Orange Inc
Finance Policy Committee 2 July 2019
Attachment 8 FPC - 2 July 2019 - Event Sponsorship - Application 33 - Climate Action Orange
Attachment 9 FPC - 2 July 2019 - Event Sponsorship - Application 35 - Orange Region Vignerons Association
