Agenda of Environmental Sustainability Policy Committee

Environmental Sustainability Policy Committee 2 July 2019

2.1 Minutes of the Parks, Trees and Waterways Community Committee held on 22 May 2019

RECORD NUMBER: 2019/1085

AUTHOR: Nigel Hobden, Manager City Presentation

EXECUTIVE Summary

Parks, Trees and Waterways Community Committee met on 22 May 2019 and the recommendation from that meeting are provided to the Sport and Recreation Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “2.1 Live - Identify and deliver sport and recreation facilities to service the community into the future”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the Parks, Trees and Waterways Community Committee at its meeting held on 22 May 2019.

2 That Council determine recommendations 3.1 and 3.2 from the minutes of the Parks, Trees and Waterways Community Committee meeting of 22 May 2019.

3.1 Parks, Trees and Waterways Community Committee Action Plan

1 That the Parks, Trees and Waterways Community Committee Action Plan be reviewed and priorities determined; and

2 That a presentation on the Street Tree master Plan be conducted.

3.2 City Entrance Signage

1 That the report providing examples of town entry signs and their indicative cost be noted;

2 Concepts and costing be developed for Orange similar to the style of Towong and Stanthorpe for the Bathurst Road (Mitchell Road) entrance;

3 Concepts and costing be developed for secondary entrance signs consisting of a hardwood element of a scale similar to the City of Wanneroo for Molong Road, Cargo Road, Escort Way and Airport.

3 That the remainder of the minutes of the Parks, Trees and Waterways Community Committee at its meeting held on 22 May 2019 be adopted.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

Attachments

1 Minutes of the Meeting of the Parks, Trees and Waterways Community Committee held on 22 May 2019

2 PTWCC 22 May 2019 Agenda, D19/27607 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Parks, Trees and Waterways Community Committee

HELD IN Councillor's Workroom, Civic Centre, Byng Street, Orange

ON 22 May 2019

COMMENCING AT 5.30pm

1 Introduction

Attendance

Cr S Nugent, Mrs Neina Campbell, Mr Dennis Croucher, Mr Cyril Smith, Ms Sarah Keir, Director Community, Recreation and Cultural Services, Manager City Presentation

In the absence of Cr Reg Kidd (Mayor), Cr S Nugent chaired the meeting

1.1 Apologies and Leave of Absence

RESOLVED Mrs N Campbell/Mr C Smith

That the apologies be accepted from Cr Reg Kidd (Mayor), Cr M Previtera, Mr David Perry, Miss Gemma McDonald and Mr Neil Jones for the Parks, Trees and Waterways Community Committee meeting on 22 May 2019.

1.2 Acknowledgement of Country

Cr S Nugent conducted an Acknowledgment of Country

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RESOLVED Mr D Croucher/Mrs N Campbell

That the Minutes of the Meeting of the Parks,Trees and Waterways Community Committee held on 17 October 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Parks,Trees and Waterways Community Committee meeting held on 17 October 2018.

3 General Reports

3.1 Parks, Trees and Waterways Community Committee Action Plan

TRIM Reference: 2019/754

RecommendationS Mr D Croucher/Ms S Keir

1 That the Parks, Trees and Waterways Community Committee Action Plan be reviewed and priorities determined; and

2 That a presentation on the Street Tree master Plan be conducted.

3.2 City Entrance Signage

TRIM Reference: 2019/923

Recommendation Cr S Nugent/Ms S Keir

1 That the report providing examples of town entry signs and their indicative cost be noted.

2 That concepts and costings be developed for Orange similar to the style of Towong and Stanthorpe for the Bathurst Road (Mitchell Road) entrance.

3 That concepts and costings be developed for secondary entrance signs consisting of a hardwood element of a scale similar to the City of Wanneroo for Molong Road, Cargo Road, Escort Way and Airport.

The Meeting Closed at 6.47PM.

Environmental Sustainability Policy Committee 2 July 2019

2.2 Minutes of the Companion Animals Community Committee Meeting – 3 June 2019

RECORD NUMBER: 2019/1179

AUTHOR: Rosemary Reid, Draftsperson

EXECUTIVE Summary

The minutes of the Companion Animals Community Committee held on the 3 June 2019 are provided to the Environmental Sustainability Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “6.1 Live - Provide services and facilities that enable Council to fulfil its obligations under the Companion Animal Act”.

Financial Implications

There are currently no Council funds committed in future years for the development of an off leash area in North Orange. Developer Contributions for North Orange do not identify off leash facilities, therefore contribution funds cannot be used to construct the off leash park. Construction of this area would require funding from external sources.

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the Companion Animals Community Committee at its meeting held on 3 June 2019.

2 That Council resolve recommendations 3.1 and 3.2 from the minutes of the Companion Animals Community Committee meeting of 3 June 2019 being:

Item 3.1

1 That Council initiate discussion with Cabonne Council in regards to the issue of animals being handed in at Orange that appear to come from Cabonne Shire and as a consequence Council has escalating costs of handling these animals.

2 That Council advertise the new rules/legislation in regard to selling a companion animal after 1 July 2019 through the Council website, Facebook page and the media.

Item 3.2

1 That the concept plan for the Webb Street, North Orange park area including the off-leash dog park include:

· Off street parking.

· Three dual entry gate entrances.

· Three human/dog water fountains.

· Separate fenced areas for large and small dogs.

· Seating in both shade and open areas.

· A shade/shelter structure to be located outside of the dog enclosure near the bridge entry.

· Minimum 1.5m high fencing to be constructed around the perimeter of the off leash area.

2 That Council include funding for the off leash area at Webb Street, North Orange in the 2019/2020 Budget.

3 That the Companion Animals Community Committee support the Spring Hill Community Committee with the recommendation to provide an off leash area in Spring Hill.

3 That the remainder of the minutes of the Companion Animals Community Committee at its meeting held on 3 June 2019 be adopted.

further considerations

Attachments

1 Minutes of the Meeting of the Companion Animals Community Committee held on 3 June 2019

2 CACC 3 June 2019 Agenda, D19/37364 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Companion Animals Community Committee

HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange

ON 3 June 2019

COMMENCING AT 5.30pm

1 Introduction

Attendance

Cr S Nugent (Chairperson), Mrs Pam Davis, , Mr Neil Jones, Mrs Anne Reith, Ms Jan Tallents, Mr John Wills, Ms Helen Wood, Acting Director Development Services, Companion Animal Registrar

1.1 Apologies and Leave of Absence

RESOLVED- Ms A Reith/Ms J Tallents

That the apologies be accepted from Cr R. Kidd, Ms Debra Coleman, Ms Adrienne Hiskens, Mrs Susan Sanders for the Companion Animals Community Committee meeting on 3 June 2019.

1.2 Acknowledgement of Country

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

2 Previous Minutes

RESOLVED - Ms A Reith/Mr J Wills

That the Minutes of the Meeting of the Companion Animals Community Committee held on 4 March 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Companion Animals Community Committee meeting held on 4 March 2019.

3 Presentations

3.1 Companion Animal Statistics

TRIM Reference: 2019/990

Discussion on number of dog attacks, increased number of kittens, pound figures and animals from outside the Council area being brought to Canobolas Family Pet Hospital who are our interim pound.

RECOMMENDATION Mr N Jones/Mr J Wills

That Council initiate discussion with Cabonne Council in regards to the issue of animals being handed in at Orange that appear to come from Cabonne Shire and as a consequence Council has escalating costs of handling these animals.

RECOMMENDATION Mr N Jones/Mr J Wills

That Council advertise the new rules/legislation in regard to selling a companion animal after 1 July 2019 through the Council website, Facebook page and the media.

3.2 North Orange off leash park- update

TRIM Reference: 2019/992

The Committee has held two meetings, one on site and one a follow up meeting in regard to the proposed off leash area. Members also attended the community meeting held on the 11 May 2019 on site to guage community interest and feedback.

RECOMMENDATION Cr S Nugent/Ms A Reith

That the concept plan for the Webb Street, North Orange park area including the off-leash dog park include:

1 Off street parking.

2 Three dual entry gate entrances.

3 Three human/dog water fountains.

4 Separate fenced areas for large and small dogs.

5 Seating in both shade and open areas.

6 A shade/shelter structure to be located outside of the dog enclosure near the bridge entry.

7 Minimum 1.5m high fencing to be constructed around the perimeter of the off leash area.

RECOMMENDATION Mr N Jones/Ms A Reith

That Council include funding for the off leash area at Webb Street, North Orange in the 2019/2020 Budget.

RECOMMENDATION Ms J Tallents/Mr N Jones

That the Companion Animals Community Committee support the Spring Hill Community Committee with the recommendation to provide an off leash area in Spring Hill.

3.3 Pound construction update

TRIM Reference: 2019/993

A tender has been accepted for the construction of the shed and surrounds by a local company. There were some design changes accepted and a modified DA submitted. Tender will be going out soon for the fitout of the shed.

RECOMMENDATION

That the report from the Acting Director Development Services on the pound update be accepted.

3.4 Dog Attacks

TRIM Reference: 2019/994

This discussion to be held over until the next meeting as time did not permit a full discussion. Education regarding companion animal ownership, breeding of cross breeds and their release to welfare groups and promotion of the new pound services will be part of the discussion at the next meeting.

RECOMMENDATION

That the report be held over for further discussion at the meeting of the 2 September 2019.

The Meeting Closed at 7.01pm

Environmental Sustainability Policy Committee 2 July 2019

2.3 Minutes of the Environmental Sustainability Community Committee Meeting - 14 June 2019

RECORD NUMBER: 2019/1181

AUTHOR: David Waddell, Acting General Manager

EXECUTIVE Summary

The Environmental Sustainability Community Committee met on 14 June 2019 and the recommendations from that meeting are presented to the Environmental Sustainability Policy Committee for adoption

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “7.1 Preserve - Engage with the community to develop plans for growth and development that value the local environment”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the Environmental Sustainability Community Committee at its meeting held on 14 June 2019.

2 That Council determine recommendations 3.3, 3.4, 3.7, 3.10 from the minutes of the Environmental Sustainability Community Committee meeting of 14 June 2019, being:

3.2 Water Report Update - Cyril Smith

1 That the Environmental Sustainability Community Committee request a memo from the Acting Director Development Services containing information on the State Environmental Planning Policy and BASIX in relation to water management.

2 That the Committee also request a report or update on the use of permeable surfaces in Council works or other developments in the City of Orange.

3.4 Plastic Free July Planning by Nick King

1 That the Committee request Council staff to investigate locations at North Orange Shopping Centre and the Summer Centre as spots for a Waste Free Alternatives Pop-up.

2 That the Manager Waste Services and Technical Support update the Committee in respect to bio-plastics.

3 That Committee members who are able meet in Committee Room 3, On Thursday 20 June 2019 at 4.30pm to discuss and finalise planning for Plastic Free July.

3.7 Woodsmoke and Particle Pollution Initiatives by Nick King

That the Acting Director Development Services requests Council’s Trainee Environmental Health Officer (EHO), Greg Perry, present an update on his research on particle pollution to the committee at the next meeting.

3.10 EOH Pollutants Monitoring in Orange - Robert Alford

That the EOH website and link which distributes the information regarding particle pollution be more widely advertised/promoted by Council so that the community has better access and knowledge.

3 That the remainder of the minutes of the Environmental Sustainability Community Committee at its meeting held on 14 June 2019 be adopted.

further considerations

Attachments

1 Minutes of the Meeting of the Environmental Sustainability Community Committee held on 14 June 2019

2 ESCC 14 June 2019 Agenda, D19/37373 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Environmental Sustainability Community Committee

HELD IN Committee Room 3, Civic Centre, Byng Street, Orange

ON 14 June 2019

COMMENCING AT 8.01am

1 Introduction

Attendance

Cr S Nugent (Chairperson), Cr J McRae (8.06am), Cr M Previtera (8.13am), Ms Shahreen Alford, Mr Robert Alford, Miss Anwen Carney, Mr Gavin Hillier, Mrs Kate Hook (8.31am), Mr Nick King, Ms Melanie McDonell, Mr Cyril Smith, Mr Peter West, Ms Kate Willoughby, Acting General Manager, Acting Director Development Services, Water and Sewerage Strategic Manager

1.1 Apologies and Leave of Absence

RECOMMENDATION Mr R Alford/Mr P West

That the apologies be accepted from Mrs Melissa Brown, Mrs Neina Campbell, Mr Ronald Finch, Mr Daniel Fock, Mr Ken Freedman, Mr Andrew Kennedy, Dr David Mallard and Mrs Anne Salter for the Environmental Sustainability Community Committee meeting on 14 June 2019.

1.2 Acknowledgement of Country

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RECOMMENDATION Mr C Smith/Mr N King

That the Minutes of the Meeting of the Environmental Sustainability Community Committee held on 12 April 2019 (copies of which were circulated to all members) with one amendment to Item 3.7 - 1, be and are hereby confirmed as a true and accurate record of the proceedings of the Environmental Sustainability Community Committee meeting held on 12 April 2019.

3 Presentations

3.1 Action Updates

TRIM Reference: 2019/1214

The action updates report and the corresponding group reports where held in conjunction with one another.

BIODIVERSITY SUB GROUP

All the data has been collated and a date for this to be presented to the committee by EnviroFactor has been determined and resolved as Friday 21 June at 8 am.

EDUCATION SUB GROUP

Message Boards - Council has access to electronic message boards (signboards) that are able to broadcast messages. There is also access to LCD Screens in the Civic Centre Foyer and Visitors Centre. Digital Boards are in conversation for the FutureCities Project.

Committee Members need to Liaise with the Education Sub-Group to come up with brief messages to broadcast on the message boards and screens and send them to the Committee Clerk. Information topics that were suggested include:

Rain and Weather Forecast
Current Temperature
Current water storage level and restrictions.

This information has also been requested to be broadcast on Council’s Website, which Council staff will see to once it is received.

Questionnaire and Database - A digital database for Committees has not yet been established, the process for the questionnaires can begin. Liaison has been done with the Education Sub Group, who will distribute the completed questionnaires to members. Once completed, they will be sent back to the Committee Admin Assistant to be recorded and distributed. The questionnaire is not compulsory.

Priority Projects - this task is ongoing.

WATER SUB GROUP

See Items 3.2, 3.3 and 3.8

There was discussion in regards to making people more responsible for their water. The idea is to target education programs working alongside enforcement to try and ensure people are sticking to the restrictions.

Kearneys/McFawn project is still in progress.

WASTE SUB GROUP

See Items 3.4, 3.7 and 3.10

Request for Wayne Davis to notify Committee of proposed dates for a full tour of the Recovery Facilities.

Environmental Leadership in Business Awards - project is ongoing, outline was distributed by Kate Hook at the meeting and is open for comment.

The Tidy Towns Committee is working to implement waste free lunchboxes in local schools.

Congratulations was forwarded to Committee Member, Kate Willoughby, for her work with the Waste 2 Art exhibit/competition. There were 73 admissions and the winner will be announced tonight at 5.30pm.

A helpful resource for the Waste Sub Group and Council is Blacktown’s Bin App - which sends reminders for Bin days and has information on what can and can’t go in each bin.

ENERGY SUB GROUP

See Items 3.5 and 3.9

Nick King and Robert Alford to come together and start collaborating ideas etc. in relation to the Energy Conference with sights set on sometime next year. Information regarding this is yet to go to a Council Meeting, so a report will need to be prepared.

Acting General Manager is to follow up on the sustainability pledges put forward.

OTHER BUSINESS - Item 3.6

RECOMMENDATION Cr S Nugent/Cr J McRae

1 That the Environmental Sustainable Community Committee deal with the Action Updates and other reports in conjunction with one another at the Meeting of 14 June 2019.

2 That the Acting General Manager follow up on the Biodiversity Budget Bid progress.

3 That the members of the Environmental Sustainability Community Committee who are able attend the biodiversity data presentation on Friday 21 June at 8.00am (invitation to be circulated to members).

4 That the aforementioned information relating to the updates from the Committee Sub-Groups be acknowledged.

**Cr J McRae, Acting Director Development Services and Ms Kate Willoughby arrived with the time being 8.06am**

**Cr Previtera arrived with the time being 8.13am**

3.3 Water Report Update - Cyril Smith

TRIM Reference: 2019/1223

A report was prepared and presented to the Committee by Cyril Smith.

A question was raised regarding Council implementing mandatory installation of water tanks, however there are already things put in place by the state that dictate Council’s ability to do this, those being the State Environmental Planning Policy (SEPP) and BASIX.

RECOMMENDATION Mr C Smith/Cr S Nugent

2 That the Committee also request a report or update on the use of permeable surfaces in Council works or other developments in the City of Orange.

3.2 Water Restrictions - Wayne Beatty

TRIM Reference: 2019/1222

The Water and Sewerage Strategic Manager presented an update at the meeting.

The Stormwater Harvesting Scheme and other water management schemes are being investigated as part of the Integrated Water Cycle Management (IWCM) Strategy review, which is currently ongoing.

The current restrictions are Level 4 and the current combined water storage is at approximately 35.3%. At the current water use levels - 150L/person per day - we lose about 0.3% of the stored water per week which indicates we could be at Level 5 restrictions this month as the threshold to increase restrictions is 35%.

There is a Rescission Motion going to Council for the 25 June Meeting, regarding dropping the capacity requirement from 35% down to 30%, which is the same as Cabonne and the Central Tablelands. Currently, the average water use (see above) is already under the Level 5 goal of 160L/ person per day. The majority stand point from members of the committee is that the threshold is maintained at 35% and instead we try to encourage other Council’s to raise theirs rather than dropping our own.

RECOMMENDATION Mr W Beatty/Cr S Nugent

That the update presented to the Committee by the Water and Sewerage Strategic Manager be acknowledged.

3.8 Spring Creek Reservoir Decision

TRIM Reference: 2019/1185

The decision was made at the last Council meeting to open Spring Creek Dam for more recreational uses such as non-powered water craft, fishing and walking. There is notice of a rescission motion going to Council to overturn this decision. The decision for Suma Park was for it to remain unavailable to the public.

If the decision stays (i.e. the rescission motion is lost) then it could take a while for it to be implemented. It took five (5) years for Kinross to start rowing at the site after getting approval. The process for implementation would include updating the plan of managemement and possibly a DA. This would all be open to the public for comment. There are also things to consider such as operational costs, which were outlined in the report.

RECOMMENDATION Mr D Waddell/Cr S Nugent

That the update and attachment report be acknowledged.

3.4 Plastic Free July Planning by Nick King

TRIM Reference: 2019/1182

Praise was given to last year’s program, and a request for the committee to repeat it and make it better.

Looking at a pop-up “shop” to educate people about waste free alternative. Also further education on “bioplastics” and how they integrate into our current waste management, e.g. Orange not currently composting the bioplastic bags, but Wagga Wagga does etc.

This may be able to go up in the Council foyer, but other locations are going to be explored based on the recommendation.

A meeting has been organised for next week to finalise the planning stage for committee members who can make it.

RECOMMENDATION Mr N King/Mr D Waddell

1 That the Committee request Council staff to investigate locations at North Orange Shopping Centre and the Summer Centre as spots for a Waste Free Alternatives Pop-up.

2 That the Manager Waste Services and Technical Support update the Committee in respect to bio-plastics.

3 That Committee members who are able meet in Committee Room 3, On Thursday 20 June 2019 at 4.30pm to discuss and finalise planning for Plastic Free July.

**Kate Willoughby left the meeting with the time being 9.19am**

3.7 Woodsmoke and Particle Pollution Initiatives by Nick King

TRIM Reference: 2019/1184

Discussion raised the idea of Council providing incentives to upgrade or replace current wood heaters in peoples homes in Orange.

There was Grant Funding available a few years ago, however this was only taken up by one household and it is unclear if they went through with it.

It would be easier and more efficient to change the focus to educating the public in regards to their heating at home, and how to use them more efficiently, with particular focus on wood heaters.

The Acting Director Development Services informed the Committee that Council’s Trainee Environmental Health Officer (EHO), Greg Perry, is currently doing research on particle pollution as part of his studies. Data was handed out at the meeting.

RECOMMENDATION Mr N King/Mr M Hodges

That the Acting Director Development Services requests Council’s Trainee Environmental Health Officer (EHO), Greg Perry, to present an update on his research on particle pollution to the committee at the next meeting.

3.10 EOH Pollutants Monitoring in Orange - Robert Alford

TRIM Reference: 2019/1224

RECOMMENDATION Mr R Alford/Mr D Waddell

That the website and link which distributes the information regarding particle pollution be more widely advertised/promoted by Council so that the community has better access and knowledge.

**Peter West left the meeting with the time being 9.30am**

3.5 Southern Lights Project Update

TRIM Reference: 2019/1219

Council report attached to agenda.

Meetings were held with Essential Energy last week in regards to this project, which could be implemented as soon as this financial year. Council is waiting on funding for the project, which could save over $500,000 in operating costs.

Each LED light will include a smart controller. These range from basic to very advanced. At a basic level the light intensity and sensors can be controlled with these and at the advanced levels they can be used by the RFS to monitor air quality and the RMS as traffic monitoring devices.

RECOMMENDATION Mr D Waddell/Cr M Previtera

That the report and update information in the Southern Lights Project be acknowledged.

3.9 Electricity Procurement

TRIM Reference: 2019/1220

Council report summary attached to agenda. Contracts for Electricity Procurement for Council sites are currently with CENTROC.

The Consultant has advised that there is currently a good price on renewables, and Council is aiming for 20% renewables at a minimum. This was resolved at the Council meeting of June 2019.

RECOMMENDATION Mr D Waddell/Cr S Nugent

That the update report on Electricity Procurement be acknowledged.

3.6 CPP Update

TRIM Reference: 2019/1183

Contacts from Parramatta and Wagga Wagga are established to use as information sources for Orange City Council’s CPP.

RECOMMENDATION Mr D Waddell/Cr S Nugent

That the Acting General Manager send out the public forum link to the Committee Members and that the information presented be acknowledged.

The Meeting Closed at 9.45AM