Agenda of Services Policy Committee

Services Policy Committee 4 June 2019

1 Introduction

1.1 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting.

Services Policy Committee 4 June 2019

2 Committee Minutes

2.1 Minutes of the NAIDOC Week Community Committee - 2 May 2019

RECORD NUMBER: 2019/1015

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE SUMMARY

The NAIDOC Week Community Committee met on 2 May 2019. The recommendations from the Committee are provided to the Services Policy Committee for adoption.

There is no recommendation for expenditure or action by Council.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “4.2 Live - Partner with key stakeholders to deliver cultural facilities and services that reflect the interests of a culturally diverse community”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

That Council resolves:

1 To acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting of 2 May 2019.

2 The remainder of the minutes and recommendations made by the NAIDOC Week Community Committee at its meeting held on 2 May 2019 be adopted.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

Attachments

1 Minutes of the Meeting of the NAIDOC Week Community Committee held on 2 May 2019

2 NAIDO 2 May 2019 Agenda - for SPC, D19/29967 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

NAIDOC Week Community Committee

HELD IN Giyalang Ganya Meeting Room, 286 Lords Place, Orange

ON 2 May 2019

COMMENCING AT 1.15PM

1 Introduction

Attendance

Mr Gerald Power (Chairperson), Mr Chris Gryllis, Mrs Mary Croaker, Mr Michael Newman, Ms Nikita Mason, Mr Bryce O’Neil-Baker, Mr Jason French, Ms Donna Monaghan, Community Development Officer, Community Development and Support Coordinator

Guest: Danielle Trudgett

1.1 Apologies and Leave of Absence

RESOLVED Mr C Gryllis/Ms N Mason

That the apologies be accepted from Cr R Kidd, Cr Stephen Nugent, and Mrs Annette Uata for the NAIDOC Week Community Committee meeting on 2 May 2019.

1.2 Acknowledgement of Country

Conducted by the Chairperson

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RESOLVED Mr G Power/Ms N Mason

That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 4 April 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 4 April 2019 with the following amendment: Nikita Mason was in attendance at the 4 April meeting but not recorded in the minutes.

3 Presentations

3.1 Calendar of Annual and Significant Events 2019

TRIM Reference: 2019/781

Yarrawong Childcare Centre, FaCS, TAFE, LiveBetter, and Lands Council are conducting events for both Sorry Day and Reconciliation Week. Details to be circulated once available.

Chris Gryllis raised the idea of a procession commencing from CSU through to the CBD. This would replicate the Olympic flame and a cauldron located in Roberson Park could remain alight through a significate week. Charles Sturt University and Rotary may coordinate. After open discussion it was determined that the most appropriate time would be International Harmony Day, 21 March 2020. Council’s Migrant Support officer to be consulted. Donna Monaghan and Gerald Power have offered to volunteer on the subcommittee.

RECOMMENDATION Mr G Power/Mr M Newman

That the Calendar of Annual and Significant Events 2019 be updated.

3.2 Correspondence

TRIM Reference: 2019/782

Nil

RECOMMENDATION

Nil

3.3 NAIDOC Week 2019 - Budget Status

TRIM Reference: 2019/783

Held over to the next meeting. No update on funding applications to date.

RECOMMENDATION

Nil

4 General Reports

4.1 Task List and Action Plan - NAIDOC Week Celebrations 2019

TRIM Reference: 2019/784

Recommendation Ms R Powell/Mr J French

That the Committee Consider and Discuss Items in the Task List and Action Plan for the NAIDOC Week Celebrations 2019, and that the report be updated.

The Meeting Closed at 2.30pm

Services Policy Committee 4 June 2019

2.2 Spring Hill Community Committee Meeting Minutes - 16 May 2019

RECORD NUMBER: 2019/1023

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The Spring Hill Community Committee met on 16 May, 2019. The Minutes from this meeting are tabled for the Committees attention.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.1 Live - Engage with the community to ensure recreation opportunities and facilities meet changing needs”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the Spring Hill Community Committee at its meeting held on 16 May 2019.

2 That Council resolves recommendations 3.1, 3.2 and 4.1 from the minutes of the Spring Hill Community Committee meeting of 16 May 2019:

3.1 RV Dump Point for Spring Hill

1 That the presentation on RV Dump Point for Spring Hill be acknowledged

2 That investigations take place into the possibility of RV Dump Points at the Recreation Ground and old Fire Shed.

3.2 Cadia Rail Trail or similar existing crown road circuit

1 That the presentation on Cadia Rail Trail be acknowledged.

2 That investigations commence into Crown Road Trails currently in place and be bought back to the Committee for further discussion.

4.1. Spring Hill Community Committee Action Plan and Priority of Works

1 That the report on the Spring Hill Community Action Plan be acknowledged.

2 That the following items be included on the Action Plan:

I. Interment of ashes at the Spring Hill Cemetery

II. Maintenance of Spring Hill Hall

III. Tourism Initiatives:

a. RV dump point located in Spring Hill;

b. Hybrid bike trail network utilising Crown Road network

3 That the following items be actioned:

I. Unused objects be removed from Storeroom at Spring Hill hall;

II. A maintenance inspection be conducted of Spring Hill hall with repairs required identified and prioritised;

III. That an investigation into the need for and steps required to create a Leash Free Dog area at Spring Hill be conducted;

IV. 50km sign on Forest Road at entrance to Spring Hill be reinstated;

V. Installation of NRMA charger be investigated;

VI. Police be requested to attend the next meeting to provide an update on managing speed in Spring Hill

VII. That traffic counters be installed on Carcoar Street and Chapman Street;

VIII. That the priority area for consideration of a footpath for future construction be nominated as Carcoar Street bounded by Forest Road and Chapman Street; and

IX. Bin at Post Office be swaped for a 240L Sulo Bin.

4 Minutes reflect that there was no allocation for Spring Hill Capital Works in the 2018/19 Delivery and Operational plan despite requests by community and advice from Director that this funding was expected to be included.

3 That the remainder of the minutes of the Spring Hill Community Committee at its meeting held on 16 May 2019 be adopted.

further considerations

Attachments

1 Minutes of the Meeting of the Spring Hill Community Committee held on 16 May 2019

2 SHCC Agenda 16 May 2019, D19/31294 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Spring Hill Community Committee

HELD IN Spring Hill Community Hall, Spring Hill

ON 16 May 2019

COMMENCING AT 5.30pm

1 Introduction

Attendance

Cr T Mileto (Chairperson), Mrs Kerry Rains, Mr Trevor Clark, Mr Jeffrey Nalder, Mrs Nicole Day, Mr Peter Rodgers, , Mrs Allison Rodgers, Mrs Terri Newman, Mrs Suzanne Vials, Director Community, Recreation and Cultural Services

1.1 Apologies and Leave of Absence

RESOLVED Mrs K Rains/Mr T Clark

That the apologies be accepted from Cr J McRae, Ron Gander and Miss Stephanie Huysmans for the Spring Hill Community Committee meeting on 16 May 2019.

1.2 Acknowledgement of Country

Cr Mileto conducted an Acknowledgement of Country.

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RESOLVED Mrs K Rains/Mr T Clark

That the Minutes of the Meeting of the Spring Hill Community Committee held on 28 February 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Spring Hill Community Committee meeting held on 28 February 2019.

3 Presentations

3.1 RV Dump Point for Spring Hill

TRIM Reference: 2019/375

RECOMMENDATION Mr P Rodgers/Mrs K Rains

1 That the presentation on RV Dump Point for Spring Hill be acknowledged.

2 That investigations take place into the possibility of RV Dump Points at the Recreation Ground and old Fire Shed

3.2 Cadia Rail Trail or similar exisiting crown road circuit

TRIM Reference: 2019/379

RECOMMENDATION Mr P Rodgers/Mr T Clark

1 That the presentation on Cadia Rail Trail be acknowledged.

2 That investigations commence into Crown Road Trails currently in place and be bought back to the Committee for further discussion.

3.3 Hire of old fire shed

TRIM Reference: 2019/942

RECOMMENDATION Mr P Rodgers/Mrs K Rains

That the presentation on the hire of the Old Fire Shed be acknowledged.

4 General Reports

4.1 Spring Hill Community Committee Action Plan and Priority Works

TRIM Reference: 2019/953

Recommendation Mr P Rodgers/Mr T Clark

1. That the report on the Spring Hill Community Action Plan be acknowledged.

2. That the following items be included on the Action Plan:

I. Interment of ashes at the Spring Hill Cemetery

II. Maintenance of Spring Hill Hall

III. Tourism Initatives:

a. RV dump point located in Spring Hill;

b. Hybrid bike trail network utilising Crown Road network

3. That the following items be actioned:

I. Unused objects be removed from Storeroom at Spring Hill hall;

II. A maintenance inspection be conducted of Spring Hill hall with repairs required identified and prioritised;

III. That an investigation into the need for and steps required to create a Leash Free Dog area at Spring Hill be conducted;

IV. 50km sign on Forest Road at entrance to Spring Hill be reinstated;

V. Installion of NRMA charger be investigated;

VI. Police be requested to attend the next meeting to provide an update on managing speed in Spring Hill

VII. That traffic counters be installed on Carcoar Street and Chapman Street;

VIII. That the priority area for consideration of a footpath for future construction be nominated as Carcoar Street bounded by Forest Road and Chapman Street; and

IX. Bin at Post Office be swaped for a 240L Sulo Bin.

4. Minutes reflect that there was no allocation for Spring Hill Capital Works in the 2018/19 Delivery and Operational plan despite requests by community and advice from Director that this funding was expected to be included.

The Meeting Closed at 7.10pm.

Services Policy Committee 4 June 2019

2.3 Minutes of the Orange Health Liaison Committee Meeting - 20 May 2019

RECORD NUMBER: 2019/1066

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The Orange Health Liaison Committee met on 20 May 2019. The Minutes from the meeting are tabled for the Committees approval.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Live - Maintain and renew recreational spaces and infrastructure to encourage an active and healthy lifestyle”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the Orange Health Liaison Committee at its meeting held on 20 May 2019.

2 That Council resolve recommendations 3.1 from the minutes of the Orange Health Liaison Committee meeting of 20 May 2019:

3.1 Branding for Active Orange Program

1 That the presentation regarding Active Orange Branding be acknowledged.

2 That the next meeting of the Orange Health Liaison Committee be held on 2 July 2019.

3 That the remainder of the minutes of the Orange Health Liaison Committee at its meeting held on 20 May 2019 be adopted.

further considerations

Attachments

1 Minutes of the Meeting of the Orange Health Liaison Committee held on 20 May 2019

2 OHLC Agenda 20 May 2019, D19/31261 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Orange Health Liaison Committee

HELD IN Council Chamber, Orange Civic Centre, Byng Street, Orange

ON 20 May 2019

COMMENCING AT 8.00am

1 Introduction

Attendance

Cr J McRae (Chairperson), Mr Ricky Puata, Dr Jannine Bailey, Ms Alison Bennett, Ms Jennifer Bennett, Mr Chris Gryllis, Mr Andrew Harvey, Associate Professor Catherine Hawke, Dr Kimberley Ivory, Dr Richard Jane, Director Community, Recreation and Cultural Services, Community Services Manager

Observer: Mr Andrew Hosie

1.1 Apologies and Leave of Absence

RESOLVED Mr R Fabry/Mr R Jane

That the apologies be accepted from Cr R Kidd (Mayor), Mr Jamie Newman, Ms Catherine Nowlan, Mrs Janette Savage for the Orange Health Liaison Committee meeting on 20 May 2019.

1.2 Acknowledgement of Country

Cr McRae conducted an Acknowledgement of Country

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RESOLVED Mr A Harvey/Mr R Fabry

That the Minutes of the Meeting of the Orange Health Liaison Committee held on 25 March 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Orange Health Liaison Committee meeting held on 25 March 2019.

3 Presentations

3.1 Branding for Active Orange Program

TRIM Reference: 2019/1004

Director Community, Recreation and Cultural Services, Mr Andrew Hosie and Council’s Graphic Designer met to discuss the branding of the ‘Active Orange’ – Check, Talk, Move initiative. The Graphic Designer will develop a communication strategy to include raising awareness, engagement and results. The communication strategy will be available after the week of 20^th May.

Mr Andrew Harvey reported the Primary Health Network has data which could contribute to baseline information. The PHN conducted phone surveys across individual LGAs including Orange to ask ‘how people felt about their health, involvement in recreational activities and levels of volunteering.’

Associate Professor Hawke reported that the results of a 3yr health study involving 350 young people. Associate Professor Hawke will provide the results for the Committee.

There were a number of suggestions regarding measurement and benchmarking for the program including using survey methods in conjunction with Charles Sturt University or local newspapers, creating or using existing apps.

Suggestions for activities to be included in the program:

Supporting education and awareness for parents of children under 5 years regarding social determinant of health through story telling programs at the library, Children’s Services Centres and events
Close the street Neighbour Days with nature strip swap or garage sale trail kits
Walking groups with a theme e.g. heritage, Bloomfield, parks
Passport with Top 10 things to do for activity in Orange
An Expo in the Civic Precinct in November for clubs and sporting and recreation organisations/providers to provide information and opportunities for new members

The Expo suggestion was well received and the Committee agreed to include the suggestion in the discussions with Council’s Graphic Designer as potential kick-off event for the Active Orange program.

RECOMMENDATION Mr R Fabry/Mr A Harvey

1 That the presentation regarding Active Orange Branding be acknowledged.

2 That the next meeting of the Orange Health Liaison Committee be held on 2 July, 2019.

The Meeting Closed at 9.25am