Attachment 1 Donations Approved 2018/19
Finance Policy Committee
Agenda
4 June 2019
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Finance Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 4 June 2019.
David Waddell
Acting General Manager
For apologies please contact Administration on 6393 8218.
1 Introduction
1.1 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
|
Recommendation It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Finance Policy Committee at this meeting. |
RECORD NUMBER: 2019/985
AUTHOR: Samantha Freeman, Manager Corporate Governance
EXECUTIVE SUMMARY
Council can only assist other organisations financially (in cash or in kind) in accordance with section 356 of the Local Government Act 1993.
Council has in place a policy for donations to be made under section 356 of the Act and annually advertises for applications under this policy. Additional applications are received during the year. This report provides the most recently received requests.
Link To Delivery/OPerwational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “15.2 Collaborate - Support community organisations and groups to deliver services and programs”.
Financial Implications
The overall donations/sponsorship budget for 2018/19 is as follows:
|
Program |
Adopted Budget |
Actual/ |
Remaining |
|
committed |
balance |
||
|
General Donations 1 |
$55,000.00 |
$55,000.00 |
$0.00 |
|
Wood and Heating Bank Vouchers |
$5,000.00 |
$5,000.00 |
$0.00 |
|
Major Promotions 2 |
$45,500.00 |
$45,500.00 |
$0.00 |
|
Emergent Funding Quarter 1 |
$5,000.00 |
$5,000.00 |
$0.00 |
|
Emergent Funding Quarter 2 |
$5,000.00 |
$5,000.00 |
$0.00 |
|
Emergent Funding Quarter 3 |
$5,000.00 |
$5,000.00 |
$0.00 |
|
Emergent Funding Quarter 4 |
$5,000.00 |
$5,000.00 |
$0.00 |
|
Other Funding Sources |
|
$12,352.03 |
|
|
Orange Harness Racing |
$20,000.00 |
$20,000.00 |
$0.00 |
|
Waratah’s Sporting Club contribution |
$96,354.00 |
$96,354.00 |
$0.00 |
|
Sports Participants Grants |
$13,900.00 |
$6,741.00 |
$7,159.00 |
|
Sports Capital Improvement Grants |
$50,000.00 |
$50,000.00 |
$0.00 |
|
TOTAL |
$305,754.00 |
$310,947.03 |
$7,159.00 |
1 $3,800.00, has been put back into general donations (being the remaining balance of the School Prize Giving Fund). $5,000 has been transferred out of general donations to fund the wood and heating bank vouchers program. $750.00 has been put back into general donations (being a returned donation from the Orange Schoolhouse Quilters, as their event was not held).
2 Includes $10,000.00 from City Events and $2,500.00 from Economic Development. In August 2018, an amount of $1,500.00 was returned to Major Promotions. The Rotary Club of Orange Daybreak will not now be holding its Classic Wines and Cars Expo in 2018 as the event will now be a biennial event and the next one will be in late 2019.
3 Emergent funding is allocated as $5,000.000 per quarter in the financial year:
Quarter 1 starts on 1 July and has been fully expended for this financial year;
Quarter 2 starts on 1 October and has been fully expended for this financial year;
Quarter 3 starts on 1 January and has been fully expended for this financial year;
Quarter 4 starts on 1 April and $4,842.03 has been expended so far in this financial year.
Process for applications of the remaining budget allocation
A Council resolution is required to allocate funds to any external entity, including as a donation.
Applications are considered against the criteria outlined in the donations policies. There is an application form that should be submitted to commence the process of making a donation to another entity. The form contains details to inform Council that the donation aligns with the intentions the Council has established in the Community Strategic Plan.
Policy and Governance Implications
Nil
|
The Council resolves: 1 That a donation of $1,300.00 be made from the Sports Participation Program to the Spring Hill Old Boys' Football Club. 2 That a donation of $500.00 be made from the Sport Participation Program to Cambell Williams (selection in Team Australia for Motocross). |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Council's donations budget has been fully expended nearing the end of the financial year and after giving more than 110 donations.
Sports Participation Program applications are considered in line with the reserved budget for that program, which has $7,159.00 left in this financial year.
At its meeting on 7 May 2019, Council deferred Applicant 114 to the next meeting. This application is now back to Council for determination:
|
Applicant 114 |
Spring Hill Old Boys' Football Club |
|
Not for Profit |
Yes. |
|
Purpose of the Request Jerseys for Golden Oldies Rugby Team. These jerseys are needed this month for a fundraising event in July 2019 for Give Me Five for Kids. It is expected that $7,500.00 will be raised. |
|
|
Amount Requested $1,300.00 |
|
|
Policy Category General Donations - Miscellaneous (equipment purchase) - Maximum $2,000.00 |
|
|
Comment and Recommendation This application is eligible for consideration. The fundraising goes to an Orange-based organisation and the funding remains in the Orange LGA. The Director Community, Recreation and Cultural Services supports funding this application from the Sports Participation Program (W/O 19593). |
|
|
Applicant 115 |
Cambell Williams |
|
Not for Profit |
Yes. |
|
Purpose of the Request Selection in Team Australia in the 2019 FIM Word Junior Motocross in Russia in July 2019. |
|
|
Amount Requested $500.00 |
|
|
Policy Category Sport Participants Program (selection in a National team) - Maximum $500.00 |
|
|
Comment and Recommendation It is considered that this application is eligible for consideration. The applicant lives just outside the Orange LGA but additional information sought and provided shows the high level of connection with Orange through school, sport, work and living costs. |
|
1 Donations Approved 2018/19, D19/28860⇩
2 Application Form 114 - Spring Hill Old Boys Football Club, D19/32207⇩
3 Application Form 115 - Cambell Williams, D19/31944⇩
Attachment 2 Application Form 114 - Spring Hill Old Boys Football Club
