Ordinary Council Meeting

 

Agenda

 

25 June 2019

 

 

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Ordinary meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 25 June 2019 commencing at 7.00pm.

 

 

David Waddell

Acting General Manager

 

For apologies please contact Administration on 6393 8218.

  

 


Council Meeting                                                                                                25 June 2019

Agenda

EVACUATION PROCEDURE

In the event of an emergency, the building may be evacuated. You will be required to vacate the building by the rear entrance and gather at the breezeway between the Library and Art Gallery buildings. This is Council's designated emergency muster point.

Under no circumstances is anyone permitted to re-enter the building until the all clear has been given and the area deemed safe by authorised personnel.

In the event of an evacuation, a member of Council staff will assist any member of the public with a disability to vacate the building.

  

1                Introduction.. 4

1.1            Apologies and Leave of Absence. 4

1.2            Livestreaming and Recording. 4

1.3            Acknowledgement of Country. 4

1.4            Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests. 4

2                Mayoral Minutes. 5

2.1            Centroc Board Meeting and Central NSW Joint Organisation - 29/30 May 2019 - Mayoral Report 5

3                Confirmation of Minutes of Previous Meeting.. 22

3.1            Minutes of the Ordinary Meeting of Orange City Council held on 04 June 2019  23

4                Notices of Motion/Notices of Rescission.. 31

4.1            Rescission Motion - Recreational Use of Spring Creek and Suma Park Dams. 31

4.2            Notice of Motion - Water Restrictions. 33

4.3            Notice of Motion - Climate Emergency. 35

4.4            Notice of Motion - WoodBank. 37

5                General Reports. 39

5.1            Recommendations and Resolutions from Policy Committees. 39

5.2            Update on Outstanding Resolutions of Council including Questions Taken on Notice and Notices of Motions. 59

5.3            Statement of Investments - May 2019. 93

5.4            Adoption of Integrated Planning and Reporting Documents - Delivery/Operational Plan 2019/20 to 2022/23 and Resourcing Strategy. 99

5.5            Development Application DA 118/2019(1) - 346 Leeds Parade, Orange - Charles Sturt University Campus. 153

5.6            Development Application DA 304/2016(3) - 132 Kite Street - Quest Apartments  235

5.7            Strategic Policy Review.. 289

5.8            Request for Financial Assistance. 329

5.9            Storage Needs - Orange Service Groups. 337

5.10         Evocities. 339

5.11         Orange Rail Action Group. 343

6                Closed Meeting - See Closed Agenda.. 345

6.1            Tender - Provision of Legal Services. 347

6.2            2018/19 Third Quarter Water Consumption Charge - 13-15 Torpy Street Orange  349

6.3            Entering into Contracts for the Supply and Delivery of Bulk Fuel 351

7                Resolutions from closed meeting.. 352

 


Council Meeting                                                                                                25 June 2019

1       Introduction

1.1     Apologies and Leave of Absence

1.2     LIVESTREAMING AND RECORDING

This Council Meeting is being livestreamed and recorded. By speaking at the Council Meeting you agree to being livestreamed and recorded. Please ensure that if and when you speak at this Council Meeting that you ensure you are respectful to others and use appropriate language at all times. Orange City Council accepts no liability for any defamatory or offensive remarks or gestures made during the course of this Council Meeting. A recording will be made for administrative purposes and will be available to Councillors.

1.3     Acknowledgement of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of the Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Aboriginal Australians who are present.

1.4     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting.

 

 


Council Meeting                                                                                                25 June 2019

2       Mayoral Minutes

2.1     Centroc Board Meeting and Central NSW Joint Organisation - 29/30 May 2019 - Mayoral Report

RECORD NUMBER:       2019/1213

 

 

Mayoral Minute

I attended the Board meeting of Centroc and Central NSW Joint Organisation on Wednesday 29 May 2019 at the LGNSW Boardroom in Margaret Street, Sydney then a round table with Ministers on Thursday 30 May at Parliament House.

 

Recommendation

That the information contained in this Mayoral Minute be acknowledged.

 

 

Reg Kidd
Mayor

SUPPORTING INFORMATION

The Board heard a presentation from Ms Antonia Kendall, Manager Digital Connectivity, Regional NSW Group, Department of Premier and Cabinet providing an update on Digital connectivity. Further meetings will be held in the region to leverage opportunities and all Councils have been contacted in this regard.

President of LGNSW, Cr Linda Scott and Chief Executive Tara McCarthy addressed the Board and noted that Councils are surprised on average every fortnight with some new unfunded mandate or piece of legislation with resourcing or other unwelcomed implications for Councils.

Central NSW Councils staff are meeting regularly including with Forbes Shire Council staff to affect a smooth transition to the Joint Organisation.

With the new Regional Strategic Plan having been approved, a majority of the business of Councils working collaboratively is now occurring through the Joint Organisation. The following advice is from the Joint Organisation meeting.

Chair’s Minute – Emergency Services Levy Increase - Members of Central NSW JO are reporting up to 25% increases in the levy. This will mean members will need to find additional funds and/or cut planned initiatives or services.

From 1 July 2019 the NSW Government plans to collect an additional $160 million (in 2019/20) from NSW councils, communities and those paying insurance premiums to provide better workers’ compensation coverage for volunteer and career firefighters who are diagnosed with one of 12 specific work-related cancers.

Central NSW JO supports career and volunteer firefighters in NSW – as it does all emergency services workers and volunteers. Indeed, many NSW council staff and councillors are volunteers. We also support the Bill passed in November 2018 to address what was a workers’ compensation shortfall.

These substantive increases member Councils are being asked to pay is a large amount and the impact of this unplanned cost will certainly be felt by the community.

Reports from Committees – The two committee reports were from the General Managers’ Advisory Committee and the Drought Subcommittee. The General Managers provided recommendations regarding a review of the Central West and Orana Regional Plan that were adopted by the Board.

The Drought Sub-committee met on 7 May in Parkes. At the meeting consideration was given to the Western Research Institute report recommendations. This report can be found at https://www.centroc.com.au/wp-content/uploads/Centroc-drought-issues-paper-FINAL-1.pdf

Importantly, a business case will be progressed for better investment in the drought response and preparedness including seeking co-design with relevant State agencies.

Reports to Joint Organisation – In the Regional Water report, the Board endorsed confidential advice on Opportunities for Joint Organisations in Water Management in Regional NSW. Please request the full report where the paper provides advice on the strategic and regulatory framework describing the problem and opportunities as Central NSW understands them. Advice is provided on what Central NSW has been doing and makes suggestions for individual and collective Joint Organisation activity. Some opening comments are made regarding the funding framework for water.

The Board also endorsed an updated Communique between Central NSW Councils, Lachlan Valley Water and the Belubula Landholders Group. Again, please request.

The revised Central NSW Charter, Related Parties Disclosures Policy, Code of Meeting Practice for the Central NSW Joint Organisation Report, Code of Conduct and Statement of Revenue and Budget were approved by the Board and placed on the website. https://www.centroc.com.au/wp-content/uploads/Central-NSW_Draft-Statement-of-Revenue-and-Budget_Adopted-29-May-2019.pdf

The Board resolved to support the application for the Growing Local Economies program to fully fund a business case to be developed for an Orange Regional Bicycle Tourism project.

Round table with Ministers

The Board met in Parliament House in the Macquarie Room on Thursday 30 May. The Board met with 7 Ministers

The Hon Stuart Ayres MP, Minister for Jobs, Investment, Tourism and Western Sydney

The Hon Rob Stokes MP, Minister for Planning and Public Spaces

The Hon. Paul Toole MP, Minister for Regional Transport and Roads

The Hon. Brad Hazzard, Minister for Health and Minister for Medical Research

The Hon Shelley Hancock MP, Minister for Local Government

The Hon Melinda Pavey MP, Minister for Water, Property and Housing

The Hon. Adam Marshall, MP, Minister for Agriculture and Western New South Wales

We were very warmly welcomed by our host Steph Cook member for Cootamundra – she is keen to work more closely with Joint Organisations and very supportive of the reopening of the Blayney Demondrille line.

Concerns were raised at every step about the Emergency Services Levy and drought management.

The opportunity of Southern Lights – LEDs with Smart Controls in every community was also raised consistently with Ministers. Please request the briefing notes to Ministers

Follow-up meetings will be held with Stuart Ayers about tourism opportunities. Minister Ayers was enthusiastic about leveraging the way we work regionally

Minister Stokes was positive about funding for Councils developing their LEPs.

Minister Toole explained how his portfolio covers everything outside Sydney, Newcastle and Wollongong. The challenge for this region will be that if Minister Toole does regional and Minister Constance does urban, who does the Bells Line or the linkage between the two regions? The Minister advised that the focus on the Great Western Hwy will continue. Advice was provided on changes to funding models. Further briefing will be provided to Paul Toole on Blayney - Demondrille.

Concerns were raised with Minister Hazzard around maternity services and health services more broadly. Follow-up will be undertaken. While it is acknowledged by our region that the new hospitals are very welcome, there are concerns being expressed in communities across the region ranging from maternity through to MRI scanning. The Mayors of the region invited the Minister to come and see the on-ground situation.

The region welcomed the fact that we have a stand-alone Local Government Minister, Shelly Hancock, with Local Government experience going into bat on behalf of Councils and their communities

Minister Pavey was bullish on water security and more storage at Wyangala. There are opportunities to work with the Joint Organisation on the management of both existing and more storage in region and follow-up will be undertaken with the Minister.

Minister Marshall was welcomed with his remit of western NSW. The focus of conversation with him was on drought including a rework of the drought support package. The Minister witnessed the signing of the renewed MoU with RDA Central West

The Chair has requested a more structured approach to the value to members. The suggested format for this advice is below. It is intended to transition the savings and grant funding across while drawing a line in the sand and starting afresh for the JO where this report would provide the starting point for the new advice.


 

 

Value for members

ACTIVITY YTD

ACTIVITY THIS QUARTER

Submissions

7

1     190204 – Deputy Premier re Update on Southern Lights Business Case and Procurements

2     190205 – AER re Essential Energy Public Lights Revised Pricing Proposal 2019-2024

3     190319 -Advice to the Select Committee on Regional Development and Decentralization

4     190404 Letter of support for NRMA’s EOI to TfNSW for the NSW Electric Vehicle Program

5     190503 -LGNSW Water Management Conference presentation proposal-Role of elected representative in water management.

6     190510 – IPART re Public Lighting Code - Draft Electricity Networks Reporting Manual - 2019

7     190404 Letter of support for NRMA’s EOI to TfNSW for the NSW Electric Vehicle Program

Plans, strategies and collateral

4

1     190530- Opportunities for Joint Organisations in Water Management in Regional NSW

2     190530- Communique with Lachlan Valley Water

3     190530-WRI Drought Issues Paper recommendations & Policy position

4     Asset Management Audit workshops-Blayney and Forbes

Grants

$1,087,500

See grant funding table below for details.

1    Restart NSW – Inspection and Condition Assessment of bridges (159 bridges across 11 councils)

Compliance

2

Compliance training courses delivered:

1    Traffic control training

Compliance contracts:

1    Asset Management Maturity Audit

Data

1

Tourism data project through WRI contacted

Media including social media

4

1    190508- Media Release- Drought Response – via Chair

2    190514-Savings to members from AER submission – via Mayors

3    190516 – Emergency Services Levy – via Chair

4    190328 – Discovery Passport Media Release – via Mayors

 

 

 

 

Social Media

·    Central NSW Councils Facebook Page – 294 likes

·    Central NSW Tourism Facebook Page – 12,266 likes

·    Screen Central Facebook Page – 290 likes

·    Central NSW Connex Facebook Page – 625 likes

·    Beyond the Range Facebook Page – 1,200 likes

·    Central NSW Tourism Instagram Page – 4,312 followers

Cost Savings

$11,293,669 (since December 2009)

See cost savings table below for details.

New contracts for the quarter include:

1    Asset Management Maturity Audit

2    Management of Aggregated Electricity Procurement

3    Traffic Control Training

Please note that the cost savings include those for Hilltops, Lithgow and Upper Lachlan however from 1 July 2019 the cost savings will only reflect member councils.

Representation

6

1.190320-Water Training & Assessor Network- Water Operator Certification Training program

2. 190516- TfNSW EV Opportunities, Live Traffic as a one stop shop, consultation approach for current rounds of strategy

3.190516 – Astrodome experience familiarisation

4.190301 – Southern Lights

5.190416 – Southern Lights

6.190516 – Brief the Minister for Local Government’s Advisors regarding the JO journey.

Opportunities councils have been afforded

5

·    NRMA funding

·    Electricity procurement framework and buying into a renewable energy PPA

·    Regional Tourism Passport

·    Art Tripping in CNSW PR

·    Black spot funding 

The attached table (Table 1) shows the cost savings through aggregated programming and procurement.  The figures shown represent the savings between 14 December 2009 when the Centroc Compliance and Cost Savings Program began until 31 March 2019.

As requested at the Board meeting on 30 May, the next report on cost savings for regional programming will be on a financial year basis and will only show CNSWJO member councils. From 1 July the savings will be backdated to 1 July 2018, being the commencement of financial year following the proclamation of the Joint Organisation.

The attached table (Table 2) shows the grant (and other) funding obtained by Centroc on behalf of its member councils. From 1 July 2019, the table will be shown as the current financial year only, backdated to 1 July 2018 as per the reasoning explained for the previous table.

Please see attached minutes from both the Centroc Board meeting and the Central NSW Joint Organisation meeting for your information.

 

Attachments

1          Table 1 - Cost Savings through Aggregated Programming and Procurement, D19/34761

2          Table 2 - Grant Funding Obtained by Centroc, D19/34762

3          Minutes of the Centroc Board Meeting 29 May 2019 and Minutes of the Central NSW JO 29 May 2019, D19/34712

  


Council Meeting                                                                                                                         25 June 2019

Attachment 1      Table 1 - Cost Savings through Aggregated Programming and Procurement

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Council Meeting                                                                                                                         25 June 2019

Attachment 2      Table 2 - Grant Funding Obtained by Centroc

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Council Meeting                                                                                                  25 June 2019

Attachment 3      Minutes of the Centroc Board Meeting 29 May 2019 and Minutes of the Central NSW JO 29 May 2019

Minutes of the Centroc Board Meeting 29 May 2019 held at the LGNSW Boardroom Sydney

 

Board Delegates in bold

Cr G Hanger

Bathurst Regional Council

Cr K Keith

Parkes Shire Council

Mr D Sherley

Bathurst Regional Council

Mr K Boyd

Parkes Shire Council

Cr S Ferguson

Blayney Shire Council

Cr M Liebich

Weddin Shire Council

Ms R Ryan

Blayney Shire Council

Mr G Carroll

Weddin Shire Council

Cr K Beatty

Cabonne Council

Ms C Weston

RDACW

Ms H Nicholls (acting)

Cabonne Council

Mr K Purser

OLG

Cr D Somervaille

Central Tablelands Water

Mr A Albury

DPC

Mr G Rhodes

Central Tablelands Water

Ms A Shaw

DPC

Cr B West

Cowra Council

Ms J Bennett

Centroc

Mr S Loane

Forbes Shire Council

Ms Meredith Macpherson

Centroc

Cr J Medcalf

Lachlan Shire Council

Ms K Barker

Centroc

Mr G Tory

Lachlan Shire Council

Ms C Griffin

Centroc

Cr R Kidd

Orange City Council

Ms P Ewing

Lachlan Shire Council

Mr D Waddell (acting)

Orange City Council

 

 

 

1.    Welcome by Chair John Medcalf 12.35pm

2.    Apologies

Cr K Sajowitz, Cr P Miller, Mr G Wallace, Mr B Byrnes, Mr P Devery and

 

Resolved                                                                                                                                    Mr D Sherley/Mr K Boyd

That the apologies for the Centroc Board meeting 29 May 2019 listed above be accepted.

 

3.    Speaker

Antonia Kendall, Manager Digital Connectivity, Regional NSW Group,

Department of Premier and Cabinet, update on Digital connectivity

 

 

4.    Minutes

4a        Confirmation of the Minutes of the Board Meeting 28 February 2019 at Orange

Resolved                                                                                                                                 Mr K Boyd/Cr S Ferguson

That the Minutes of the Centroc Board Meeting 28 February 2019 held at the GATE in Orange

 

4b        Noting the Minutes of the Centroc Executive Meeting 2 May 2019

Resolved                                                                                                                                    Cr R Kidd/Cr M Liebich

That the Minutes of the Centroc Executive Meeting 2 May 2019 held at Orange held in the Councillors workroom at Orange City Council be noted.

 

5          Business Arising from the Minutes – Matters in Progress

Resolved                                                                                                                            Mr D Sherley/Cr B West

That the Board note the Matters in Progress, making deletions as suggested.

 


 

 

4.         Transitioning to the Joint Organisation

Resolved                                                                                                                       Mr S Loane/ Cr D Somervaille

That the Central NSW Councils (Centroc) Board note the report regarding transition to the Joint Organisation and the windup of Centroc as a Section 355 Committee of Forbes Shire Council.

 

5.         Financial report

Resolved                                                                                                                                    Mr D Sherley/Cr R Kidd

That the Board note the Financial Report.

 

 

The General Meeting of the Board closed at 1.15pm

 

Page 2 is the last page of the Centroc Board Minutes 29 May 2019

 

 


Minutes of the Central NSW Joint Organisation meeting 29 May 2019 held in the LGNSW Boardroom 28 Margaret Street Sydney

 

 

Attendees, voting members in bold.

 

Cr G Hanger

Bathurst Regional Council

Cr J Medcalf

Lachlan Shire Council

Cr S Ferguson

Blayney Shire Council

Cr R Kidd

Orange City Council

Cr K Beatty

Cabonne Council

Cr M Liebich

Weddin Shire Council

Cr B West

Cowra Shire Council

Cr K Keith

Parkes Shire Council

Mr D Sherley

Bathurst Regional Council

Mr G Rhodes

Central Tablelands Water

Ms R Ryan

Blayney Shire Council

Ms C Weston

RDACW

Ms H Nicholls (acting)

Cabonne Council

Mr A Albury

DPC

Mr G Tory

Lachlan Shire Council

Ms A Shaw

DPC

Mr S Loane

Forbes Shire Council

Ms J Bennett

Central NSW JO

Mr D Waddell (acting)

Orange City Council

Ms Meredith Macpherson

Central NSW JO

Mr K Boyd

Parkes Shire Council

Ms K Barker

Central NSW JO

Mr G Carroll

Weddin Shire Council

Ms C Griffin

Central NSW JO

Cr D Somervaille

Central Tablelands Water

Ms P Ewing

Lachan Shire Council

Meeting opened 1.20pm, Chaired by Chair Cr John Medcalf

 

1.    Opening of the Central NSW Joint Organisation Meeting 29 May

 

2.    Acknowledgement of Country

 

3.    Apologies applications for a leave of absence by Joint Voting representatives

Cr K Sajowitz, Cr P Miller, Mr G Wallace, Mr B Byrnes, Mr P Devery

Resolved                                                                                                                            Cr S Ferguson/Cr B West

That the apologies for the Central NSW Joint Organisation Board meeting 29 May 2019 listed above be accepted.

 

4.    Minutes

4a        Confirmation of the Minutes of the Central NSW Joint Organisation meeting 28 February 2019 in Orange

Resolved                                                                                                                               Cr R Kidd/Cr G Hanger

That the Central NSW Joint Organisation Board confirm the Minutes of the meeting 28 February 2019 in Orange.

 

4b        Minutes of the Central NSW Joint Organisation meeting 2 May 2019 in Orange

Resolved                                                                                                                               Cr B West/Cr G Hanger

That the Central NSW Joint Organisation Board confirm the Minutes of the meeting 2 May 2019 in Orange

 


 

 

5.    Business Arising from the Minutes – Matters in Progress

Resolved                                                                                                                         Cr S Ferguson/Cr K Beatty

That the Central NSW Joint Organisation Board note the Matters in Progress, making deletions as suggested.

6.    Disclosures of interests

Resolved                                                                                                                         Cr B West/Cr M Liebich

That the Central NSW Joint Organisation Board note following disclosures of interest:

Item 9(h) Orange 360 Bike Tourism Project Cr Scott Ferguson, Cr R Kidd, Cr K Beatty and Cr D Somervaille

 

7.    Chair’s Minute(s) Emergency Services Levy Increase

Resolved                                                                                                                            Cr S Ferguson/Cr R Kidd

That the Board Notes:

1.    a. That last December, the NSW Government enacted laws to provide better workers compensation coverage for firefighters who are diagnosed with one of twelve specific work-related cancers

b.That in many areas of NSW, fire services are made up of elected and staff members of local government, and that local governments strongly support this expanded workers compensation scheme

c.That as a result of these changes, the State Government has decided to implement the new scheme by charging local governments an increased Emergency Services Levy, without consultation

d.That the expected increase in costs to local governments will be $19m in the first year alone, and that there is little or no time to enshrine this charge in Council’s 2019/2020 budgets

e.That Local Government NSW has long advocated for the Emergency Services Levy to be significantly modified to ensure it is transparent, equitable and accountable.

 

2.    That the Central NSW JO supports Local Government NSW’s calls for:

a.    the NSW Government to cover the initial additional $19m increase to local governments for the first year and

b.    the NSW Government to work with NSW local governments to redesign the funding mechanism for the scheme to ensure fairness into the future.

3.    Requests that General Managers liaise with Local Government NSW to provide information on:

·    The impact on council budgets and

·    Council advocacy actions undertaken.

4.    Requests that the Board write to the NSW Premier and NSW Interim Opposition Leader, NSW Minister for Customer Services, NSW Minister for Emergency Services, Minister for Local Government and Shadow Minister for Local Government, and local state member/s to:

i.              call upon the NSW Government to fund the 12 months of this extra cost rather than requiring councils to find the funds at short notice when budgets have already been allocated

ii.             explain how this sudden increase will impact council services / the local community.

iii.            highlight that councils were not warned of the increased cost until May 2019, despite the new laws being passed in November 2018

iv.           explain that the poor planning and implementation of the increase is inconsistent with the Government’s commitment to work in partnership with the sector

v.            ask the Government to work with local governments to redesign the implementation of the scheme to ensure it is fairer for councils and communities into the future.

5.    Copy the following letter to Local Government NSW.


8.    Reports on Committees

a.            General Managers’ Advisory Committee – Consideration of the Central West and Orana Regional Plan recommendations to the Board

Resolved                                                                                                                            Cr K Beatty/Cr M Liebich

That the Joint Organisation Board note report from the General Managers’ Advisory Committee and

1.    Note the Minutes of the GMAC meeting 2 May 2019

2.    regarding the review of priority of the Central West and Orana Regional Plan, provide the following advice to the consultation process:

3.    That a significant number of activities that have not been completed may change the priority;

4.    From a land-use perspective the following are priorities:

a.    The need for some type of advice on buffering

b.    Aged care development where there is a suggestion that there should be a regional approach to demand

c.     Biodiversity control which is seen to be complex and driving more land clearing rather than managing it in the interest of stakeholders including the environment

d.    Data quality, particularly mapping and transport information

e.    Retail strategies and funding there-of

f.     The need for a strategic approach to derelict and potentially contaminated sites

g.    Housing strategies

h.    Guidance on naturally occurring asbestos

i.      Supporting aboriginal communities through the development process

j.     The inclusion of Activation Precincts

5.    From a regional development perspective priorities include:

a.    Water security and drought are significant priorities

b.    Review tourism priorities subsequent to a meeting between DPE, DNCO and JO representatives where access for projects to be built in National Parks and the approach to wine and food tourism were identified as needing work

c.     Seek advice on in region grid capacity and its impacts on development particularly renewables

 

b.            Drought Sub-committee - Progressing the recommendations of the Drought Issues Paper

Resolved                                                                                                                       Cr M Liebich/Cr K Keith

That the Board note the Report on the Drought Issues Paper authored by Western Research Institute and regarding its recommendations:

1.    Adopt the drought policy for the Central NSW Joint Organisation;

2.    Work with requisite State agencies and other peak regional bodies regarding drought preparedness with a report to be provided to the Board on options for resourcing better drought support and coordination at the local and regional level;

3.    Progress a business case for better investment in drought response and preparedness including seeking codesign with relevant State Agencies;

4.    Write to the Hon Mark Coulton, Member for Parkes and other elected representatives (as required), regarding extension of the time lines for round 1 and future rounds of drought funding for $1m Councils’ program; and

5.    Seek ongoing funding support from the Federal Government for the appointment of drought coordinators for the region.


 

9.    Reports to Joint Organisation

a.    Regional Water

Resolved                                                                                                            Cr G Hanger/Cr B West

That the Board;

1.         adopt the confidential report on Opportunities for Joint Organisations in Water Management in Regional NSW; and

2.         adopt the updated Communique between Central NSW Councils, Lachlan Valley Water and the Belubula Landholders Association.

 

b.    Review of the Central NSW Charter

Resolved                                                                                                          Cr R Kidd/Cr B West

That the Board note the report on the review of the Central NSW Charter; and

1.         Amend the Charter regarding the methodology for financial contribution for the Joint Organisation from:

 

a.         The annual financial contribution required to be made by each Member Council is to consist of:

i.          a base fee of the same amount for each Member Council; and

ii.         a capitation fee [based on the number population drawn from rate assessments].

 

To:

a. The annual financial contribution required to be made by each Member Council is to consist of:

i.          base fee of the same amount for each Member Council; and

ii.         a capitation fee [based on the number population drawn from ABS census figures].

 

And

 

Amend the Vision and Principles from

 

Vision and principles

a.         The vision of the Organisation is set from time to time by the Board to reflect the collective regional priorities and aspirations of its Member Councils.

b.         At the date of adoption of this Charter the vision of the Organisation, as the successor to the regional organisation of councils known as Central NSW Councils (or Centroc) is for Central New South Wales to be a vibrant growing and welcoming place of seasonal landscapes recognised in the nation for its agricultural heart.

 

To:

Vision and principles

a.         The vision of the Organisation is set from time to time by the Board to reflect the collective regional priorities and aspirations of its Member Councils.

b.         In accordance with the Central NSW Joint Organisation Strategic Plan 2019/2020 the Vision is Central NSW is a vibrant, prosperous and welcoming place of seasonal landscapes that is recognised by the nation for its agricultural heart.

c.         In accordance with the Central NSW Joint Organisation Strategic Plan 2019/2020 the Principles guiding the organisation are:

•          Exercising leadership

•          Mutual respect

•          Demonstrating integrity

•          Thoughtful contribution

•          Acting in the public interest

•          Intergenerational equity

•          Timely and appropriate responsiveness

•          Willingness and commitment

•          Accountability and transparency

•          Sharing and positive intent

•          Adding value

 

2.         That a Draft Charter be placed on the CNSWJO website within 30 days.

 

c.     Code of Meeting Practice for the Central NSW Joint Organisation Report

Resolved                                                                                                                    Cr K Beatty/Cr S Ferguson

That the Board adopt the Central NSW Joint Organisation Code of Meeting Practice.

 

d.    Code of Conduct

Resolved                                                                                                                      Cr K Keith/Cr M Liebich

That the Board adopt the Model Code of Conduct

 

e.    Structural, reporting and other arrangements to progress the Joint Organisation (JO) Strategic Plan

Resolved                                                                                                                       Cr B West/Cr G Hanger

That the Board note the advice regarding structural, reporting and other arrangements to progress the Joint Organisation (JO) Strategic Plan and

1.         With regard to State and Federal Parliamentary visits, hold its formal meeting the afternoon before;

2.         Regarding Portfolio Mayors, note that there are now only 4 priority areas those being

a.         Intercouncil cooperation

b.         Regional Prosperity

c.         Regional Water

d.         Transport and Infrastructure

3.         Retain Portfolio Spokespersons Cr Bill West (Regional Prosperity), Cr David Somerville (Regional Water), Cr Ken Keith (Transport and Infrastructure) and agree that the Chair of the Joint Organisation will be the Portfolio Mayor for Inter council Cooperation;

4.         Seek updated advocacy plans from each Portfolio Spokesperson, subject to feedback from members, regarding their priority;

5.         Note that an Executive is not contemplated in the Central NSW Joint Organisation structure;

6.         Agree that Special Meetings of the JO may need to be called from time to time to manage business between quarterly meetings;

7.         Receive a report on delegations to optimise the administration and leadership of the Joint Organisation;

8.         Note that GMAC will continue to meet quarterly and the Board will receive a report from GMAC including recommendations;

9.         Seek advice back from General Managers on their recommendations for the administration of GMAC;

10.       Note the new agenda and report format; and

11.       Note that the life of the Statement of Strategic Regional Priority is until the next Local Government election in September 2020.

 


 

f.     Related Party Disclosures Report

Resolved                                                                                                                      Cr M Liebich/Cr K Beatty

That the Board adopt the Related Parties Policy and associated procedures for the Central NSW Joint Organisation

 

g.    Central NSW Joint Organisation (JO) engagement with neighbouring councils

Resolved                                                                                                                    Cr S Ferguson/Cr K Keith

That the Board note the Report on the Central NSW Joint Organisation engagement with other councils.

 

A rescission motion regarding this issue and item number 7.3 of the motion moved 28 February 2019 was foreshadowed.

h.    Administering of the Orange Bike Tourism Business Case Funding Proposal

Cr R Kidd, Cr K Beatty, Cr D Somervaille and Cr S Ferguson declared a non pecuniary  interest and left the room – volunteer directors of Orange 360.

Resolved                                                                                                                      Cr B West/Cr G Hanger

That the Board note the report regarding administering of the Orange Bike Tourism Business Case funding proposal and support the application for the Growing Local Economies program to fully fund a business case to be developed for an Orange Regional Bicycle Tourism project.

 

Cr R Kidd, Cr K Beatty, Cr D  Somervaille and Cr S Ferguson returned to the room

 

3.00pm meeting adjourned for a presentation from President of LGNSW Linda Scott and Chief Executive Tara McCarthy.

 

3.30pm meeting resumed

 

i.     Draft Statement of Revenue and Budget

Resolved                                                                                                                           Cr K Keith/Cr B West

That the Board note the report on the Draft Statement of Revenue and Budget and

1.    adopt the Draft Statement of Revenue and Budget (the Draft Statement);

2.    place the Draft Statement on Exhibition; and

3.    call a special meeting for 28 June to give consideration to adoption of the Draft Statement

 

Resolved                                                                                                               Cr S Ferguson/Cr G Hanger

That the Draft Statement of Revenue and Budget fee structure include fees for the Western Region Academy of Sport (WRAS) noting that the excellent annual reports from the WRAS continue to be provided.

 

j.     Report to the Central NSW JO Strategic Plan and Statement of Regional Strategic Priority 2019/2020

Resolved                                                                                                                      Cr K Keith/Cr G Hanger

That the Board note the report to the Central NSW JO Strategic Plan and Statement of Regional Strategic Priority and

1.         Receive a report on the Terms of Reference for the Regional Prosperity Subcommittee of both the Joint Organisation Board and the Regional Leadership Executive;

2.         Note advice on cost savings and grant acquisition will both transition across to the JO from Centroc and include advice as of May 2019 particular to the JO;

3.         Nominate members to form the working group reviewing tourism;

4.         Nominate members to form the working group reviewing the Matrix and developing policy going forward; and

5.         Note that advice is being sought from Minister Pavey on the formation of a Regional Water Committee including nomination of members from state agencies.

 

k.    Administration Update

Resolved                                                                                                                   Cr G Hanger/ Cr K Beatty

That the Board note the timeline for the implementation of the JO.

 

l.     Financial and Compliance Report

Resolved                                                                                                                      Cr K Keith/Cr G Hanger

That the Board note the Finance and compliance report.

 

 

10.  Notices of motions/Questions with notice            Nil

 

11.  Confidential matters     Nil

 

12.  Conclusion of the meeting -    Meeting closed at 4.08pm

 

The next meeting of the Central NSW JO Board will be a phone hookup 28 June 2019 then Thursday 22 August 2019.

 

 

Page 7 is the last page of the Central NSW Joint Organisation meeting 29 May 2019

 

 

 

     


Council Meeting                                                                                                25 June 2019

3       Confirmation of Minutes of Previous Meeting

RECOMMENDATION

That the Minutes of the Ordinary Meeting of Orange City Council held on 4 June 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate records of the proceedings of the Council meeting held on 4 June 2019.

 

Attachments

1        Minutes of the Ordinary Meeting of Orange City Council held on 4 June 2019



ORANGE CITY COUNCIL

 

MINUTES OF THE

Ordinary Council Meeting

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 4 June 2019

COMMENCING AT 7.00pm


 1      Introduction

Attendance

Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr J Whitton

Acting General Manager, Acting Director Corporate and Commercial Services, Acting Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Governance Coordinator, Manager Corporate and Community Relations, Manager Engineering Services

 

1.1     APOLOGIES

 

RESOLVED - 19/289                                                                           Cr S Munro/Cr J Hamling

That the apology be accepted from Cr R Turner for the Council Meeting of Orange City Council on 4 June 2019.

1.2     LIVESTREAMING AND RECORDING

The Mayor advised that the meeting was being livestreamed and recorded.

 

1.4     ACKNOWLEDGEMENT OF COUNTRY

The Mayor conducted the Acknowledgement of Country

1.5     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Cr M Previtera declared a less than significant non-pecuniary interest in item 3.1 of the Environmental Sustainability Policy Committee Meeting as an employee of Essential Energy and will remain in the Chamber during the item.

Cr M Previtera declared a significant non-pecuniary interest in item 6.1 of the Closed Items (Tenders for Cargo Road Street Lighting) as he is an employee of Essential Energy and in that role has commercial dealings with the tenders and will leave the Chamber and not participate in the voting or debate on this item.

Cr S Romano declared a less than significant non-pecuniary interest in item 2.1 of the Planning and Development Policy Committee meeting as a previous neighbour of one of the applicants and will remain in the Chamber during the item.

Cr T Mileto declared a less than significant non-pecuniary interest in item 4.1 of the Finance Policy Committee as a Life Member of the Junior Orange Ex-Services’ Club and will remain in the Chamber during the item.

2       Mayoral Minutes

Nil 

 

GOOD NEWS FOLDER

1          Letter from Water Industry Operators Association of Australia to thank Council for hosting the Water Industry Operators Association of Australia’s 13th Annual Conference that was held in Orange in April 2019. They also congratulated the Orange City Council Main Tapping team on their win in the inaugural competition as well as Council for being a finalist in the Best Tasting Tap Water Competition.

2          Email from Lindy Glover thanking Council for their assistance and support in helping the Committee of the Ploughmans Wetlands Care Group on a planting day they held in the Ploughmans Wetlands on 11 May 2019. (photo on email of group)

3          Certificate of Appreciation from Orange Bush Nippers to Orange City Council for generous contributions that have assisted the club to improve water safety and confidence of children and to also provide them with opportunities to develop good communication and leadership skills.

4          Email thanking Ranger Matthew Morrison for his Extraordinary customer service and diligence following up on a dog attack and further 6:30am morning patrols to educate dog owners. The resident expressed that Matthew was not only an asset to Orange City Council but also the entire community.

5          Letter from Orange & District Kennel & Obedience Club thanking Orange City Council and Council staff Mark Hodges & Rosemary Reid for their assistance with advertising basic obedience classes creating greater community awareness of positive dog behaviour.

 

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.06PM.

 


 

OPEN FORUM 

Item 5.2 – Recreational Use of Spring Creek and Suma Park Dams

Mr Bernard Huxtable spoke against this item.

Mr Don Harvey spoke against this item.

Mr Steph O’Dea spoke against this item.

Mr Cyril Smith spoke against this item.

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 7.24PM.

 

3       Confirmation of Minutes of Previous Meeting

RESOLVED - 19/290                                                                             Cr S Munro/Cr J McRae

That the Minutes of the Ordinary Meeting of Orange City Council held on 21 May 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 21 May 2019.

 

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 7.25PM

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 8.32PM

 

4       Notices of Motion/Notices of Rescission

4.1     Rescission Motion - Orange Ex-Services Club Pool

TRIM Reference:        2019/1061

Cr T Mileto declared a less than significant non-pecuniary interest as a Life Member of the Junior Orange Ex-Services Club and remained in the Chamber during the item.

Motion                                                                                                 Cr G Taylor/Cr K Duffy

That Council rescind the following resolution of the Sport and Recreation Policy Committee meeting of 7 May 2019:

 

2.1     Orange Ex-Services’ Club - Aquatic Centre        

RESOLVED - 19/248                                                                                  Cr R Kidd/Cr S Nugent

That Council not continue with the feasibility study of OESC.

 

THE MOTION ON BEING PUT TO THE MEETING WAS LOST

 

 

 

4.2     Notice of Motion - Councillor Expenses

TRIM Reference:        2019/1029

RESOLVED - 19/310                                                                             Cr S Munro/Cr J McRae

That Council resolves, notwithstanding the existing policy, that Councillor travel expenses be claimed within a three month period, that all Councillor expenses must be claimed prior to 30 June 2019 or the Councillor waives the right to claim for these expenses at a future date.

 

 

5       General Reports

5.1     Australian Local Government Women's Association Conference - Attendance by Cr Joanne McRae

TRIM Reference:        2019/1084

RESOLVED - 19/311                                                                                 Cr J McRae/Cr R Kidd

That information in this report be acknowledged.

 

 

5.2     Recreational use of Spring Creek and Suma Park Dams

TRIM Reference:        2019/821

MOTION                                                                                      Cr S Romano/Cr M Previtera

That Council resolves to:

1        Not permit land or water based activity at Suma Park; and

2        To commence the process to seek approval to permit access to Spring Creek Dam for non-powered and electric boating and fishing but not permit camping.

AMENDMENT                                                                              Cr S Romano/Cr M Previtera

That Council resolves to:

1        Not permit land or water based activity at Suma Park; and

2        To commence the process to seek approval to permit access to Spring Creek Dam for non-powered and electric boating and fishing but not permit camping.

3        Investigate the installation of shower facilities at Gosling Creek.

THE AMENDMENT BEING PUT TO THE MEETING WAS CARRIED AND BECAME THE MOTION

THE MOTION ON BEING PUT TO THE MEETING WAS CARRIED

MOTION                                                                                                Cr R Kidd/Cr J Whitton

That Council deal with each item individually for item 5.2.

THE MOTION ON BEING PUT TO THE MEETING WAS CARRIED

RESOLVED - 19/312                                                                    Cr S Romano/Cr M Previtera

That Council resolves to:

1        Not permit land or water based activity at Suma Park.

RESOLVED - 19/313                                                                    Cr S Romano/Cr M Previtera

That Council resolves to:

2        Commence the process to seek approval to permit access to Spring Creek Dam for non-powered and electric boating and fishing but not permit camping.

RESOLVED - 19/314                                                                          Cr S Romano/Cr S Munro

That Council resolves to:

3        investigate the installation of shower facilities at Gosling Creek.

 

 

5.3     Options Report - Public Space Amenities

TRIM Reference:        2019/1079

MOTION                                                                                        Cr S Nugent/Cr M Previtera

That Council resolves:

1        That Council note the report; and

2        That Council determine a preference order of projects to convey to the NSW Government.

NOTICE WAS GIVEN OF A FORESHADOWED AMENDMENT

AMENDMENT                                                                               Cr S Nugent/Cr M Previtera

That item two (2) be amended that the projects be in the order:

·         Perry Oval

·         Glenroi Oval

·         John Lomas Skate Park

THE AMENDMENT ON BEING PUT TO THE MEETING WAS LOST

FORESHADOWED AMENDMENT                                                            Cr R Kidd/Cr G Taylor

That Council resolves to defer item 5.3 until after the proposed meeting with the CWA later this month.

THE AMENDMENT ON BEING PUT TO THE MEETING WAS CARRIED AND BECAME THE MOTION

THE MOTION ON BEING PUT TO THE MEETING WAS CARRIED

RESOLVED - 19/315                                                                                 Cr R Kidd/Cr G Taylor

That Council resolves to defer item 5.3 until after the proposed meeting with the CWA later this month.

 

6       Closed Meeting

In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.

In response to a question from the Mayor, the General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.

The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.

RESOLVED - 19/316                                                                          Cr J Whitton/Cr S Nugent

That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:

6.1     Tenders for Cargo Road Street Lighting

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.2     Electricity Procurement

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and (d)i commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

6.3     Lease of 142 March Street Orange

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

    

The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 9.50pm.

The Mayor declared the Ordinary Meeting of Council resumed at 10.05pm.


 

7       Resolutions from Closed Meeting

The Acting Director Corporate and Commercial Services read out the following resolutions made in the Closed Meeting of Council.

6.1     Tenders for Cargo Road Street Lighting

TRIM Reference:        2019/766

Cr M Previtera declared a significant non-pecuniary interest as an employee of Essential Energy and in that role has commercial dealings with the tenders, left the Chamber and did not participate in the voting or debate on this item.

 

RESOLVED - 19/317                                                                            Cr S Nugent/Cr S Munro

That Council resolves to:

1        Approve the General Manager, or his nominee, to enter into a standard contract with Large Industries Pty Limited t/as JLE Electrical for the Cargo Road Upgrade Street Lighting for the amount of $202,232.22 exclusive of GST;

2        Grant permission to the General Manager or nominee to do such things as may be necessary or convenient to give effect to this decision, including affixing the Council Seal to all relevant documents if required.

 

 

Division of Voting

Voted For

Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr G Taylor, Cr J Whitton

Voted Against

Nil

Absent

Cr R Turner, Cr M Previtera

**Cr M Previtera returned to the meeting with the time being 9.55 pm.**


 

 

6.2     Electricity Procurement

TRIM Reference:        2019/954

RESOLVED - 19/318                                                                            Cr T Mileto/Cr S Nugent

That Council resolves to:

1        Acknowledge that there are extenuating circumstances surrounding the procurement of electricity due to the 2-day validity of offers from electricity retailers where anything longer than this is likely to include a price risk component and as such Council should be excused from the tendering requirements under S55(3)(i) of the LG Act for the procurement of electricity for small tariff sites, large contract sites and streetlighting which are due to commence on 1 January 2020.

2     Delegate the authority to execute the contracts for the supply of electricity for small tariff sites, large contract sites and streetlighting to the General Manager.

3     Contribute 20% of Council’s electricity load to a renewable energy Power Purchase Agreement where the pricing is financially advantageous; and

4     Advise Central NSW Joint Organisation of Council’s decision.

 

 

 

6.3     Lease of 142 March Street Orange

TRIM Reference:        2019/1067

RESOLVED - 19/319                                                                            Cr T Mileto/Cr S Nugent

That Council resolves:

1        To enter into a 5 year lease with a 5 year option of 142 March Street, Orange.

2        That the agreement include a without cause termination clause by either party with six months’ notice.

3        That permission be granted for the use of the Council seal on any necessary documentation.

 

 

The Meeting Closed at 10.07PM

 

This is Page Number 9 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 4 June 2019.

  


Council Meeting                                                                                                25 June 2019

4       Notices of Motion/Notices of Rescission

4.1     Rescission Motion - Recreational Use of Spring Creek and Suma Park Dams

RECORD NUMBER:       2019/1203

 

 

We, Cr Jeff Whitton, CR GLENN TAYLOR and CR STEPHEN NUGENT wish to move the following Notice of Rescission at the Council Meeting of 25 June 2019:

 

Motion

That Council rescind the following resolution of the Council Meeting of 4 June 2019:

5.2     Recreational use of Spring Creek and Suma Park Dams

RESOLVED - 19/313                                                                    Cr S Romano/Cr M Previtera

That Council resolves to:

2        Commence the process to seek approval to permit access to Spring Creek Dam for non-powered and electric boating and fishing but not permit camping.

 

 

 

 

 

Signed        Cr Jeff Whitton               Cr Glenn Taylor            Cr Stephen Nugent 

 

 

  


Council Meeting                                                                                                25 June 2019

4.2     Notice of Motion - Water Restrictions

RECORD NUMBER:       2019/1262

 

 

I, CR Reg Kidd wish to move the following Notice of Motion at the Council Meeting of 25 June 2019:

 

Motion

That Council resolves to amend our Level 5 water restriction trigger point from 35% to 30% in line with Bathurst and Cabonne Councils.  This follows on from the very successful Central Tablelands Water, Blayney Shire, Orange City and Cabonne Councils mini water summit held recently in Orange.

 

 

Background

These trigger levels were established prior to a number of the water management strategies Council has now evoked.  These include the following projects:

Orange to Carcoar pipeline

Stormwater harvesting schemes; and

Use of Macquarie pipeline.

Add to this:

Our very successful and ongoing education campaigns have seen our consumptive potable water usage amongst the lowest (per head of population) in Australia i.e. we aimed for 200 litres per person per day under Level 4 Water Restrictions and in fact it is around 145 litres per person per day.

Winter consumption is much lower; and

Evaporation is far lower and there will undoubtedly be the capture of some water.

 

Signed Cr Reg Kidd

STAFF COMMENT

Water usage

The residential water use target for each restriction level is shown below:

·     Level 4 – 200 litres per person per day

·     Level 5 – 160 litres per person per day

Actual water use over the last month has been 145 litres per person per day – below the Level 5 target of 160 litres per person per day.

The Orange community is already achieving the Level 5 water use target and will more than likely remain doing so given external water use over the winter months is minimal.

 

Water restrictions

Orange City Council

Council is currently on Level 4 Water Restrictions with the combined Suma Park Dam and Spring Creek Dam storage at 35.3%.

Council’s current Water Restrictions Guidelines require Level 5 Water Restrictions to be introduced when the combined Suma Park Dam and Spring Creek Dam storage drops below 35%. It is anticipated that this trigger will be reached by end June 2019.

If Council was to change the Level 5 trigger to 30% of the combined Suma Park Dam and Spring Creek Dam storage, it is forecast (given no inflow), that Level 5 Water Restrictions would need to be introduced in October 2019.

For Councillor’s information, a summary of neighbouring Council’s Water Restriction Guidelines and triggers is provided below:

Cabonne Council (Molong)

Currently on Level 4 Water Restrictions (Molong Creek Dam less than 40%). Level 5 Water Restrictions to be introduced when storage in Molong Creek Dam drops below 30%. It is anticipated that this will occur in September/October 2019.

Central Tablelands Water

Currently on Level 2 Water Restrictions. A report to the next CTW Council meeting is recommending Level 3 Water Restrictions be introduced on 1 July 2019 (when Lake Rowlands drops below 50%).

Subsequently, Level 4 Water Restrictions are to be introduced when storage in Lake Rowlands drops below 40% and Level 5 Water Restrictions when storage in Lake Rowlands drops below 35%.

Bathurst Regional Council

Currently on Level 3 Water Restrictions (Chifley Dam less than 50%). Level 4, 5 Water Restrictions are both defined as Extreme and have exactly the same rules. They are introduced when Chifley Dam drops below 30%. It is anticipated that this will occur towards the end of 2019.

Aligning the Council water restriction trigger for Level 5 will assist in water sharing agreements and see Bathurst and Orange go into similar restrictions at the same time.  It is noted that at this time, due to the low winter water usage, delaying level 5 will have little effect on combined storages.

Financial Implications

Nil

 

 

  


Council Meeting                                                                                                25 June 2019

4.3     Notice of Motion - Climate Emergency

RECORD NUMBER:       2019/1263

 

 

I, CR Stephen Nugent wish to move the following Notice of Motion at the Council Meeting of 25 June 2019:

 

Motion

That Council resolves to:

1        Note the recent IPCC Special Report stating that limiting global warming to 1.5°C will require rapid and far-reaching transitions in energy, land, infrastructure and industrial systems,

2        Note the recent IPBES report warning of the potential for extinction of more than a million species worldwide, due to climate change and other human-induced drivers of change in nature,

3        Note the already-substantial impact of climate change on local liveability, resilience, agriculture and biodiversity, and the potential for future impacts,

4        Join with other local and national governments worldwide in recognising a state of climate emergency, and commits to continued efforts through our sustainability and resilience programs to assist in efforts against global climate change.

 

Background

The recent Special Report of the Intergovernmental Panel on Climate Change (IPCC), the United Nations body for assessing the science related to climate change, identifies a number of significant risks to natural and human systems if global warming reaches 2oC (as opposed to 1.5oC or less). These include:

·     hot extremes in most inhabited regions

·     increased probability of drought in some regions

·     quicker rate of sea level rises with reduced opportunities to adapt

·     increased species loss and extinction

·     increased risks to marine biodiversity, fisheries and ecosystems, and their functions and services to humans

·     increased risks to health, livelihoods, food security, water supply, human security and economic growth.

These findings are reinforced by the May 2019 report of the Intergovernmental Science-Policy Platform on Biodiversity and Ecosystem Services (IPBES), which warns that nature is declining globally at rates unprecedented in human history - the rate of species extinction is accelerating and the likelihood of grave impacts on people around the world increasing.

While it may be difficult to focus 20 to 30 years ahead when there are many issues that appear to have more immediate consequences, it is imperative that we do so. We have to act now on climate change because of the long lead times involved. We can’t significantly reduce our carbon emissions overnight, but we can start planning to do so now. If we keep saying we’ll get to that later, it will be too late.

That is why more than 600 jurisdictions in 13 countries have declared a climate emergency. Populations covered by jurisdictions that have declared a climate emergency amount to 74 million citizens, with 33 million of these living in the United Kingdom. In Britain, roughly 50 per cent of the population lives in areas that have declared a climate emergency, 30 per cent in Canada, and around 15 per cent in New Zealand, Switzerland, and Spain.

In Australia, where the climate emergency declaration mobilisation and petition was launched in May 2016, jurisdictions representing roughly two million people and 8.3 per cent of the population have declared a climate emergency: 5 in Victoria, 3 in Western Australia, 10 in New South Wales, 3 in South Australia, and the government of the Australian Capital Territory.

Locally, Futuring Orange has brought together a group of residents and ratepayers who are seriously concerned about climate change and the impacts that we are already seeing. They are particularly concerned about the potential for climate change to drop off the public agenda now that the State and Federal Elections are over.

By Orange joining the growing number of Governments and Councils declaring a climate emergency, Council can demonstrate that we are listening to concerned members of our community whose numbers are growing, that we are planning for the long-term and that we are taking a lead in the community on this important issue.

 

 

Signed Cr Stephen Nugent

  


Council Meeting                                                                                                25 June 2019

4.4     NOTICE OF MOTION - WoodBank

RECORD NUMBER:       2019/1273

 

 

I, CR Glenn Taylor wish to move the following Notice of Motion at the Council Meeting of 25 June 2019:

 

Motion

That Council increase the donation for the provision of Wood under the Woodbank Program from $5,000 to $8,500 (i.e. add $3,500 to the current budget).

 

Background

At its meeting of 18 July 2018 Council resolved to that Council contribute to the establishment of a community wood and heating bank as follows:

1        The wood and heating bank be based on a similar structure as support services such as Foodbank where suitable organisations manage a voucher system based on an   appropriate criteria.

2        Council initiate the service with the purchase of $5,000 worth of wood

3        Council take donations of appropriate wood and financial contributions to provide to    the service

4        Where available and suitable, surplus wood from Council operations be provided to      the service

5        Council seek collaboration with suitable service providers and service clubs to      establish and continue the service

6        The wood and heating bank be trialled to December 2019 with a review to then be        undertaken.

 

WoodBank was launched by Council on 28 May 2019.

 

Over the ensuing 3 weeks, Council has delivered through suppliers 45 loads of wood to households across Orange. This has exhausted the allocation of $5,000.

 

Council has received additional requests for wood from those in need.

 

It is requested that the amount donated be increased to $8,500 to meet this need.

 

Signed Cr Glenn Taylor

STAFF COMMENT

1        Funds available in unexpended sports participation grant monies in 2018-19 to meet the increased amount. This however will likely be exhausted by 30 June 2019.

2        The program allows one load per household only.

3        A cash donation has been received from a member of the public.

4        Council was unable to establish an arrangement for the drop off of wood from donors due to WHS restrictions and process to vet the wood being donated.

5        The supplier, “I’ve Got Wood” will make available some smaller pieces of wood to be collected from their site at Peisley Road by community members.

 

 

   


Council Meeting                                                                                                25 June 2019

 

 

5       General Reports

5.1     Recommendations and Resolutions from Policy Committees

TRIM REFERENCE:        2019/1136

AUTHOR:                       Samantha Freeman, Acting Director Corporate and Commercial Services    

 

 

EXECUTIVE SUMMARY

Council’s Policy Committees (Planning and Development Committee, Employment and Economic Development Policy Committee, Infrastructure Policy Committee, Sport and Recreation Policy Committee, Environmental Sustainability Policy Committee, Finance Policy Committee and Services Policy Committee) have delegation to determine matters before those Committees, with the exception of items that impact on Council’s Delivery/Operational Plan.

This report provides minutes of the Policy Committees held since the last meeting. Resolutions made by the Committees are for noting, and Recommendations are presented for adoption or amendment by Council.

In the past, resolutions have referred to specific Items in the Minutes of the respective committees and Councillors were required to search the Minutes for those matters that required Council approval.  To make it easier for Councillors, the relevant Items requiring Council approval have been extracted and set out in this cover sheet below.  Councillors can still review the Minutes of the meeting in the attachments.  Further work will be done to draw attention of Councillors to the specific matters that require the approval of Council.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 


 

Recommendation

1        That the resolutions made by the Planning and Development Committee at its meeting held on 4 June 2019 be noted.

2        That the resolutions made by the Employment and Economic Development Policy Committee at its meeting held on 4 June 2019 be noted.

3        That the resolutions made by the Infrastructure Policy Committee at its meeting held on 4 June 2019 be noted.

4        That the resolutions made by the Sport and Recreation Policy Committee at its meeting held on 4 June 2019 be noted.

5        That the resolutions made by the Environmental Sustainability Policy Committee at its meeting held on 4 June 2019 be noted.

6        That the resolutions made by the Finance Policy Committee at its meeting held on 4 June 2019 be noted.

7        That the resolutions made by the Services Policy Committee at its meeting held on 4 June 2019 be noted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Planning and Development Committee

At the Planning Committee meeting held on 4 June 2019, all resolutions were made under delegation, and the minutes are presented for noting.

Employment and Economic Development Policy Committee

At the Employment and Economic Development Policy Committee meeting held on 4 June 2019, all resolutions were made under delegation, and the minutes are presented for noting.

Infrastructure Policy Committee

At the Infrastructure Policy Committee meeting held on 4 June 2019, all resolutions were made under delegation, and the minutes are presented for noting.

Sport and Recreation Policy Committee

At the Sport and Recreation Policy Committee meeting held on 4 June 2019, all resolutions were made under delegation, and the minutes are presented for noting.


 

Environmental Sustainability Policy Committee

At the Environmental Sustainability Policy Committee meeting held on 4 June 2019, all resolutions were made under delegation, and the minutes are presented for noting.

Finance Policy Committee

At the Finance Policy Committee meeting held on 4 June 2019, all resolutions were made under delegation, and the minutes are presented for noting.

Services Policy Committee

At the Services Policy Committee meeting held on 4 June 2019, all resolutions were made under delegation, and the minutes are presented for noting.

 

Attachments

1          PDC 4 June 2019 Minutes, 2019/1128

2          EEDPC 4 June 2019 Minutes, 2019/1131

3          IPC 4 June 2019 Minutes, 2019/1130

4          SRPC 4 June 2019 Minutes, 2019/1134

5          ESPC 4 June 2019 Minutes, 2019/1133

6          FPC 4 June 2019 Minutes, 2019/1132

7          SPC 4 June 2019 Minutes, 2019/1129

  


Planning and Development Committee                                                     25 June 2019

Attachment 1      PDC 4 June 2019 Minutes


ORANGE CITY COUNCIL

MINUTES OF THE

Planning and Development Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 4 June 2019

COMMENCING AT 7.24pm


 1      Introduction

Attendance

Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr J Whitton

Acting General Manager, Acting Director Corporate and Commercial Services, Acting Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Governance Coordinator, Manager Corporate and Community Relations, Manager Engineering Services

** In the absence of the Chairperson, the Mayor chaired the meeting. **

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 19/291                                                                           Cr S Munro/Cr J Hamling

That the apologies be accepted from Cr R Turner (Chairperson) for the Planning and Development Committee of Orange City Council on 4 June 2019.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

 

Cr S Romano declared a less than significant non-pecuniary interest in item 2.1 in respect of DA 218/2015(2) – 118 Lysterfield Drive as the previous owner of the adjoining property.


 

2       General Reports

2.1     Items Approved Under the Delegated Authority of Council

TRIM Reference:        2019/655

Cr S Romano declared a less than significant non-pecuniary interest in respect of DA 218 2015(2) – 118 Lysterfield Drive as the previous owner of the adjoining property, and remained in the Chamber.

RESOLVED - 19/292                                                                           Cr J Whitton/Cr S Munro

That Council resolves to acknowledge the information provided in the report by the Manager Development Assessments on Items Approved Under the Delegated Authority of Council.

 

 

 The Meeting Closed at 7.28PM.


Employment and Economic Development Policy Committee              25 June 2019

Attachment 2      EEDPC 4 June 2019 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Employment and Economic Development Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 4 June 2019

COMMENCING AT 7.28pm


 1      Introduction

Attendance

Cr T Mileto (Chairperson), Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr J Whitton

Acting General Manager, Acting Director Corporate and Commercial Services, Acting Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Governance Coordinator, Manager Corporate and Community Relations, Manager Engineering Services

 

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 19/293                                                                           Cr S Munro/Cr J Hamling

That the apologies be accepted from Cr R Turner for the Employment and Economic Development Policy Committee of Orange City Council on 4 June 2019.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil

 


 

2       Committee Minutes

2.1     Sister Cities Community Committee Minutes - 27 February 2019

TRIM Reference:        2019/1077

RESOLVED - 19/294                                                                               Cr K Duffy/Cr S Munro

1        That Council acknowledge the reports presented to the Sister Cities Community Committee at its meeting held on 27 February 2019.

2        That Council determine recommendation 3.5 from the minutes of the Sister Cities Community Committee meeting of 27 February 2019.

          3.5     Sister Cities Community Committee Action List Update

          That the action plan be updated to reflect the following actions:

·    That the Manager Corporate and Community Relations make contact with Timaru District Council to explore the next steps in the staff exchange. 

·    That draft text for a welcome banner for exchange groups be circulated to members and the banner produced.

·    That details of the next Sister Cities National Conference be circulated to committee members once dates are organised.

·    That prospective dates for the remaining meetings in 2019 be circulated to members.

3        That the remainder of the minutes of the Sister Cities Community Committee at its meeting held on 27 February 2019 be adopted.

 

 

QUESTIONS TAKEN ON NOTICE

Cr Kidd requested an update on the current status of relationships and activities with the Sister Cities and also on any visits planned in the future.

 

Cr Nugent requested an update on the enquiries for staff exchange with Timaru District Council.

 

The Meeting Closed at 7.38PM.


Infrastructure Policy Committee                                                               25 June 2019

Attachment 3      IPC 4 June 2019 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Infrastructure Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 4 June 2019

COMMENCING AT 7.38pm


 1      Introduction

Attendance

Cr S Romano (Chairperson) (Deputy Mayor), Cr R Kidd (Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr J Whitton

Acting General Manager, Acting Director Corporate and Commercial Services, Acting Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Governance Coordinator, Manager Corporate and Community Relations, Manager Engineering Services

 

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 19/295                                                                           Cr S Munro/Cr J Hamling

That the apologies be accepted from Cr R Turner for the Infrastructure Policy Committee of Orange City Council on 4 June 2019.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil

 

2       Committee Minutes

2.1     Minutes of the Floodplain Risk Management Community Committee meeting - 6 May 2019

TRIM Reference:        2019/911

RESOLVED - 19/296                                                                                  Cr R Kidd/Cr K Duffy

1        That Council acknowledge the reports presented to the Floodplain Risk Management Community Committee at its meeting held on 6 May 2019.

2        That Council resolve recommendations 3.1 from the minutes of the Floodplain Risk Management Community Committee meeting of 6 May 2019:

          3.1     Exhibition of Blackmans Swamp Creek and Ploughmans Creek Flood Study

                   That Council resolves to publically exhibit the “Blackmans Swamp Creek and Ploughmans Creek Flood Study – April 2019 Rev 1.1” for a period of 28 days and seek comment.

3        That the remainder of the minutes of the Floodplain Risk Management Community Committee at its meeting held on 6 May 2019 be adopted.

 

 

QUESTION TAKEN ON NOTICE

Cr Duffy requested an update on flood information for Moulder Park.

 

3       General Reports

3.1     Current Works

TRIM Reference:        2019/1014

RESOLVED - 19/297                                                                          Cr J Whitton/Cr S Nugent

That Council resolves to note the report on Current Works.

 

 

 

The Meeting Closed at 7.47PM.


Sport and Recreation Policy Committee                                                   25 June 2019

Attachment 4      SRPC 4 June 2019 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Sport and Recreation Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 4 June 2019

COMMENCING AT 7.47pm


 1      Introduction

Attendance

Cr J Hamling (Chairperson), Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, , Cr G Taylor, Cr J Whitton

Acting General Manager, Acting Director Corporate and Commercial Services, Acting Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Governance Coordinator, Manager Corporate and Community Relations, Manager Engineering Services

 

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 19/298                                                                           Cr S Munro/Cr J Hamling

That the apologies be accepted from Cr R Turner for the Sport and Recreation Policy Committee of Orange City Council on 4 June 2019.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil

 

2       General Reports

2.1     BMX Track - Anzac Park

TRIM Reference:        2019/823

MOTION                                                                                               Cr S Nugent/Cr K Duffy

That Council resolves:

1       That the BMX Track be retained and maintained for recreational use only subject to future alternative uses.

2       That Council consider the cost of the ongoing maintenance of the BMX Track in the 2019-2020 Delivery/Operational Plan; and

3       That future capital works to bring the BMX Track to competition standard only be considered by Council if grant funding can be obtained and that its operation can be supported by a vibrant, active and sustainable Orange BMX Club.

 

NOTICE WAS GIVEN OF A FORSHADOWED MOTION

THE MOTION BEING PUT TO THE MEETING WAS LOST

FORSHADOWED MOTION                                                                      Cr S Munro/Cr R Kidd

That Council resolves:

1        That Council close the BMX Track.

2        That Council receives a report on alternate options for the site including any         necessary earthworks to remove the existing BMX Track.

 

THE FORSHADOWED MOTION ON BEING PUT TO THE MEETING WAS CARRIED AND BECAME THE MOTION

THE MOTION ON BEING PUT TO THE MEETING WAS CARRIED

RESOLVED - 19/299                                                                                Cr S Munro/Cr R Kidd

That Council resolves:

1        That Council close the BMX Track.

2        That Council receives a report on alternate options for the site including any necessary earthworks to remove the existing BMX Track.

 

 


 

 

2.2     Sporting Event Attraction Progam - 2018/2019

TRIM Reference:        2019/827

RESOLVED - 19/300                                                                          Cr J Whitton/Cr S Nugent

That the report on the Sporting Event Attraction Program be acknowledged.

 

 

QUESTION TAKEN ON NOTICE

Cr Mileto requested a review be undertaken of lighting options in the area between the amenities block and Bernie Stedman Oval at Sir Jack Brabham Park.

 

The Meeting Closed at 8.20PM.


Environmental Sustainability Policy Committee                                   25 June 2019

Attachment 5      ESPC 4 June 2019 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Environmental Sustainability Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 4 June 2019

COMMENCING AT 8.20pm


 1      Introduction

Attendance

Cr M Previtera (Chairperson), Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent Cr M Previtera, Cr G Taylor, Cr J Whitton

Acting General Manager, Acting Director Corporate and Commercial Services, Acting Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Governance Coordinator, Manager Corporate and Community Relations, Manager Engineering Services

 

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 19/301                                                                           Cr S Munro/Cr J Hamling

That the apologies be accepted from Cr R Turner for the Environmental Sustainability Policy Committee of Orange City Council on 4 June 2019.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Cr M Previtera declared a less than significant non-pecuniary interest in item 3.1 (Southern Lights) as an employee of Essential Energy.

 

2       Committee Minutes

2.1     Minutes of the Tidy Towns Community Committee - 1 May 2019

TRIM Reference:        2019/1013

RESOLVED - 19/302                                                                            Cr S Nugent/Cr S Munro

That Council resolves:

1        To acknowledge the reports presented to the Tidy Towns Community Committee at its meeting held on 1 May 2019.

 

 

3       General Reports

3.1     Southern Lights

TRIM Reference:        2019/955

Cr M Previtera declared a less than significant non-pecuniary interest in this item as an employee of Essential Energy and will remain in the Chamber during the item.

RESOLVED - 19/303                                                                              Cr R Kidd/Cr J Whitton

That Council resolves to:

1       Note the report on the Southern Lights Project;

2       Provide, in principle, support for Central NSW Joint Organisation in seeking funding to progress the replacement of Council’s existing street lights with smart-enabled LED lighting; and

3       Monitor the timeframe from Essential Energy for the Bulk Lamp Replacement for street lights.

 

 

 

The Meeting Closed at 8.25PM.


Finance Policy Committee                                                                              25 June 2019

Attachment 6      FPC 4 June 2019 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Finance Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 4 June 2019

COMMENCING AT 8.25pm


 1      Introduction

Attendance

Cr J McRae (Chairperson), Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr J Whitton

Acting General Manager, Acting Director Corporate and Commercial Services, Acting Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Governance Coordinator, Manager Corporate and Community Relations, Manager Engineering Services

 

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 19/304                                                                           Cr S Munro/Cr J Hamling

That the apologies be accepted from Cr R Turner for the Finance Policy Committee of Orange City Council on 4 June 2019.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil

 

2       General Reports

2.1     Requests for Financial Assistance

TRIM Reference:        2019/985

RESOLVED - 19/305                                                                         Cr J Hamling/Cr J Whitton

The Council resolves:

1        That a donation of $1,300.00 be made from the Sports Participation Program to the Spring Hill Old Boys' Football Club.

2        That a donation of $500.00 be made from the Sport Participation Program to Cambell Williams (selection in Team Australia for Motocross).

 

 

 

The Meeting Closed at 8.27PM.


Services Policy Committee                                                                             25 June 2019

Attachment 7      SPC 4 June 2019 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Services Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 4 June 2019

COMMENCING AT 8.27pm


 1      Introduction

Attendance

Cr S Nugent (Chairperson), Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr M Previtera, Cr G Taylor, Cr J Whitton

Acting General Manager, Acting Director Corporate and Commercial Services, Acting Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Governance Coordinator, Manager Corporate and Community Relations, Manager Engineering Services

 

APOLOGIES AND LEAVE OF ABSENCE

 

RESOLVED - 19/306                                                                           Cr S Munro/Cr J Hamling

That the apologies be accepted from Cr R Turner for the Services Policy Committee of Orange City Council on 4 June 2019.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil

2       Committee Minutes

2.1     Minutes of the NAIDOC Week Community Committee - 2 May 2019

TRIM Reference:        2019/1015

RESOLVED - 19/307                                                                                  Cr R Kidd/Cr K Duffy

That Council resolves:

1        To acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting of 2 May 2019.

2        The remainder of the minutes and recommendations made by the NAIDOC Week Community Committee at its meeting held on 2 May 2019 be adopted.

 

 

2.2     Spring Hill Community Committee Meeting Minutes - 16 May 2019

TRIM Reference:        2019/1023

RESOLVED - 19/308                                                                       Cr M Previtera/Cr T Mileto

1        That Council acknowledge the reports presented to the Spring Hill Community Committee at its meeting held on 16 May 2019.

2        That Council resolves recommendations 3.1, 3.2 and 4.1 from the minutes of the Spring Hill Community Committee meeting of 16 May 2019:

          3.1     RV Dump Point for Spring Hill

1       That the presentation on RV Dump Point for Spring Hill be acknowledged

                   2       That investigations take place into the possibility of RV Dump Points at                  the Recreation Ground and old Fire Shed.

          3.2     Cadia Rail Trail or similar existing crown road circuit

1        That the presentation on Cadia Rail Trail be acknowledged.

                   2       That investigations commence into Crown Road Trails currently in place                and be bought back to the Committee for further discussion.        

    4.1.    Spring Hill Community Committee Action Plan and Priority of Works

1       That the report on the Spring Hill Community Action Plan be acknowledged.

2       That the following items be included on the Action Plan:

I.     Interment of ashes at the Spring Hill Cemetery

II.    Maintenance of Spring Hill Hall

III.   Tourism Initiatives:

a.       RV dump point located in Spring Hill;

b.       Hybrid bike trail network utilising Crown Road network


 

3       That the following items be actioned:

I.     Unused objects be removed from Storeroom at Spring Hill hall;

II.    A maintenance inspection be conducted of Spring Hill hall with                      repairs required identified and prioritised;

III.   That an investigation into the need for and steps required to create                       a Leash Free Dog area at Spring Hill be conducted;

IV.   50km sign on Forest Road at entrance to Spring Hill be reinstated;

V.    Installation of NRMA charger be investigated;

VI.   Police be requested to attend the next meeting to provide an                              update on managing speed in Spring Hill

VII.  That traffic counters be installed on Carcoar Street and Chapman                        Street;

VIII. That the priority area for consideration of a footpath for future                 construction be nominated as Carcoar Street bounded by Forest                            Road and Chapman Street; and

IX.   Bin at Post Office be swaped for a 240L Sulo Bin.

4       Minutes reflect that there was no allocation for Spring Hill Capital Works in the 2018/19 Delivery and Operational plan despite requests by community and advice from Director that this funding was expected to be included.

3        That the remainder of the minutes of the Spring Hill Community Committee at its meeting held on 16 May 2019 be adopted.

 

 

2.3     Minutes of the Orange Health Liaison Committee Meeting - 20 May 2019

TRIM Reference:        2019/1066

RESOLVED - 19/309                                                                        Cr J McRae/Cr M Previtera

1        That Council acknowledge the reports presented to the Orange Health Liaison Committee at its meeting held on 20 May 2019.

2        That Council resolve recommendations 3.1 from the minutes of the Orange Health Liaison Committee meeting of 20 May 2019:

          3.1     Branding for Active Orange Program

                   1       That the presentation regarding Active Orange Branding be acknowledged.

          2       That the next meeting of the Orange Health Liaison Committee be held on 2 July 2019.

3        That the remainder of the minutes of the Orange Health Liaison Committee at its meeting held on 20 May 2019 be adopted.

 

 

 The Meeting Closed at 8.32PM.


Council Meeting                                                                                                25 June 2019

 

 

5.2     Update on Outstanding Resolutions of Council including Questions Taken on Notice and Notices of Motions.

TRIM REFERENCE:        2019/1138

AUTHOR:                       Samantha Freeman, Acting Director Corporate and Commercial Services     

 

 

EXECUTIVE Summary

Council previously received separate reports for Questions Taken on Notice, progress of Councillor Notices of Motions, and outstanding Council Resolutions. A list of updates on each of these are now provided together. Only matters requiring action to be taken are noted in this report including outstanding items from the start of the Council term. After completion, these items will be removed from this listing, however will be available for administrative purposes.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

That the information provided in the report by the Manager Corporate Governance on Outstanding and Completed Notices of Motion, Questions of Notice and Matters arising be acknowledged.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Attached is a listing of tasks requiring action or follow up by Council staff from the commencement of the Council term. This list identifies progress on decisions of Council, including Councillor Notices of Motion and Questions Taken on Notice. Upon completion, items will be noted as such and removed after production to Council.

Attachments

1          Overdue Resolutions from Council Meetings (including Questions Taken on Notice and Notices of Motions) - Summary, 2018/1041

2          Completed Resolutions from Council Meetings (including Questions Taken on Notice etc) - Summary, 2019/937

 


Council Meeting                                                                                                                          25 June 2019

Attachment 1      Overdue Resolutions from Council Meetings (including Questions Taken on Notice and Notices of Motions) - Summary

ITEMS PENDING OR OVERDUE

QUESTIONS ON NOTICE & MATTERS ARISING

As at 17 June 2019

Status

Pending

Overdue

 

Date of Meeting

Meeting

QUESTIONS ON NOTICE/MATTERS ARISING

Action Taken/Comment 

STATUS

4 June 2019

EEDPC

QUESTIONS TAKEN ON NOTICE

Cr Nugent requested an update on the enquiries for staff exchange with Timaru District Council.

Update to be provided.

 

4 June 2019

EEDPC

QUESTIONS TAKEN ON NOTICE

Cr Kidd requested an update on the current status of relationships and activities with the Sister Cities and also on any visits planned in the future.

Update to be provided.

 

4 June 2019

SRPC

QUESTION TAKEN ON NOTICE

Cr Mileto requested a review be undertaken of lighting options in the area between the amenities block and Bernie Stedman Oval at Sir Jack Brabham Park.

Lighting provided in final 2019/20 budget.

 

21 May 2019

CCL

On Item 5.2.6 in the Performance Indicators Cr McRae requested Council be provided with numbers of adult residents with intellectual disabilities that are provided with supported accommodation services.

Update to be provided.

 

21 May 2019

CCL

On Item 5.3.1 of the Performance Indicators Cr McRae requested details of agencies that deliver affordable and social housing in Orange in addition to Housing Plus.

Update to be provided.

 

7 May 2019

CCL

MATTER ARISING FROM FUNDING REQUEST FOR SHOW SOCIETY
Crs Duffy and Taylor requested a report be presented to Council on the support provided by Council in previous years to the Orange Showground Society for the provision of stables and also addressing the usage of the new showground pavilion.

Report to be provided to Council.

 

19 Mar

2019

CCL

RESOLVED - 19/001                                                                Cr G Taylor/Cr R Kidd

That the Traffic Committee request the Roads and Maritime Services (RMS) to provide information on vehicle locations, fines and average speeds of fines for stationary speed vehicles used in the Orange area.

Information to be circulated to Councillors.

 

5 Mar 2019

CCL

Cr Mileto requested information be circulated to Councillors on items 8.1.28 of the Performance Indicators regarding Waratahs (W8) site 7 detention basin no longer being required.

That information be circulated to Councillors.

 

5 Mar 2019

EEDPC

Cr Mileto requested information be circulated to Councillors on current retail performance in Orange and details of incentives available to new businesses

Information was provided to EDCC on 12 June 2019 and will be included in EDCC minutes to be circulated to EEDPC in July 2019.

 

5 Mar 2019

ESPC

MATTERS ARISING

1     Cr McRae requested Council consider promotion of Bloomfield Park for dogs which has a designated leash free area.

2     Cr Mileto requested information be circulated to Councillors on the fines that can be issued to pet owners with dogs off leash in undesignated areas.

Information to be circulated to Councillors.

 

5 Mar 2019

ESPC

MATTER ARISING

Cr Nugent requested a report be brought back to Council on examples of how other Councils protect trees and in particular the use of tree bonds.

That a further report be provided to Council in July 2019.

 

4 Dec 2018

IPC

QUESTION TAKEN ON NOTICE

Cr Duffy sought information as to when upgrades to the footpaths near the PCYC on Byng Street were proposed.

Information to be provided to Councillors.

 

7 Nov 2018

IPC

Cr Munro asked if Council can implement a program to clean up the Northern Distributor Road.

Investigations underway.

Information to be circulated to Councillors.

 

7 Nov 2018

ESPC

Cr Munro raised the matter of a lack of trees and greenery in North Orange and requested information as to whether Council can require the shopping centre replant trees and install tree guards.

Investigations underway, report to follow. Shopping Centre Manager has been contacted.

 

 

7 August 2018

ESPC

Cr Munro requested a report regarding monitoring and trapping of cats and any plans in place to manage this be provided to Council.

Memo being prepared for distribution to Councillors.

 


 

ITEMS PENDING OR OVERDUE

As at 17 June 2019

RESOLUTIONS & NOTICES OF MOTION

Status

Pending

Overdue

 

Date of Meeting

Meeting

Resolution

Action Taken/Comment 

STATUS

4 June 2019

CCL

5.2    RECREATIONAL USE OF SPRING CREEK AND SUMA PARK DAMS

TRIM REFERENCE:   2019/821

RESOLVED - 19/002                                                                                                         Cr S Romano/Cr M Previtera

That Council resolves to:

1        Not permit land or water based activity at Suma Park.

RESOLVED - 19/003                                                                                                         Cr S Romano/Cr M Previtera

That Council resolves to:

2        Commence the process to seek approval to permit access to Spring Creek Dam for non-powered and electric boating and fishing but not permit camping.

RESOLVED - 19/004                                                                                                               Cr S Romano/Cr S Munro

That Council resolves to:

3        Investigate the installation of shower facilities at Gosling Creek.

Rescission Motion for part 2 of this resolution will be considered at the Council Meeting held on 25 June 2019.

 

4 June 2019

CCL

5.3    OPTIONS REPORT - PUBLIC SPACE AMENITIES           2019/1079

RESOLVED - 19/315           Cr R Kidd/Cr G Taylor

That Council resolves to defer item 5.3 until after the proposed meeting with the CWA later this month.

Item to be deferred to July Council meeting.

 

4 June 2019

CCL

6.3    LEASE OF 142 MARCH STREET ORANGE               2019/1067

RESOLVED - 19/319             Cr T Mileto/Cr S Nugent

That Council resolves:

1        To enter into a 5 year lease with a 5 year option of 142 March Street, Orange.

2        That the agreement include a without cause termination clause by either party with six months’ notice.

3        That permission be granted for the use of the Council seal on any necessary documentation.

Lease being prepared.

 

4 June 2019

EEDPC

2.1    SISTER CITIES COMMUNITY COMMITTEE MINUTES – 27 FEBRUARY 2019

TRIM REFERENCE: 2019/1077

RESOLVED - 19/294           Cr K Duffy/Cr S Munro

1        That Council acknowledge the reports presented to the Sister Cities Community Committee at its meeting held on 27 February 2019.

2        That Council determine recommendation 3.5 from the minutes of the Sister Cities Community Committee meeting of 27 February 2019.

          3.5   Sister Cities Community Committee Action List Update

                    That the action plan be updated to reflect the following actions:

•   That the Manager Corporate and Community Relations make contact with Timaru District Council to explore the next steps in the staff exchange. 

•   That draft text for a welcome banner for exchange groups be circulated to members and the banner produced.

•   That details of the next Sister Cities National Conference be circulated to committee members once dates are organised.

•   That prospective dates for the remaining meetings in 2019 be circulated to members.

3        That the remainder of the minutes of the Sister Cities Community Committee at its meeting held on 27 February 2019 be adopted.

In progress.

 

4 June 2019

IPC

2.1    MINUTES OF THE FLOODPLAIN RISK MANAGEMENT COMMUNITY COMMITTEE MEETING - 6 MAY 2019

TRIM REFERENCE: 2019/911

RESOLVED - 19/296           Cr R Kidd/Cr K Duffy

1        That Council acknowledge the reports presented to the Floodplain Risk Management Community Committee at its meeting held on 6 May 2019.

2        That Council resolve recommendations 3.1 from the minutes of the Floodplain Risk Management Community Committee meeting of 6 May 2019:

             3.1   Exhibition of Blackmans Swamp Creek and Ploughmans Creek Flood Study

                       That Council resolves to publically exhibit the “Blackmans Swamp Creek and Ploughmans Creek Flood Study – April 2019 Rev 1.1” for a period of 28 days and seek comment.

3        That the remainder of the minutes of the Floodplain Risk Management Community Committee at its meeting held on 6 May 2019 be adopted.

Council Workshop on 20 June 2019.

Affected residents identified.

Plan to exhibit along with LEP amendment.

 

4 June 2019

SRPC

2.1    BMX TRACK - ANZAC PARK

TRIM REFERENCE: 2019/823

RESOLVED - 19/005                                                                                                                   Cr S Munro/Cr R Kidd

That Council resolves:

1        That Council close the BMX Track.

2        That Council receives a report on alternate options for the site including any necessary earthworks to remove the existing BMX Track.

Signage being installed.

Report being prepared.

 

21 May 2019

CCL

5.6    TABLE DRAINS ON NORTHERN DISTRIBUTOR ROAD

TRIM REFERENCE: 2019/875

RESOLVED - 19/284           Cr R Turner/Cr S Nugent

That Council resolves that a report be prepared to the City of Orange Traffic Committee recommending that No Stopping signs be erected along the sections of the Northern Distributor Road with narrow shoulders and deep table drains as identified in this report.

Report to be prepared for the City of Orange Traffic Committee.

 

21 May 2019

CCL

6.3    TENDER FOR BRENDON STURGEON OVAL LIGHTING DESIGN AND CONSTRUCTION

TRIM REFERENCE: 2019/943

RESOLVED - 19/287           Cr S Nugent/Cr J Hamling

That Council resolves:

1        The Acting General Manager, or his nominee, enter into a standard contract with Activenergy Pty Ltd for the design and construction of sportsground lighting at Brendon Sturgeon Oval for the amount of $159,014 exclusive of GST;

2        To grant permission to the Acting General Manager or nominee to do such things as may be necessary or convenient to give effect to this decision, including affixing the Council Seal to all relevant documents if required.

Contracts are currently being signed.

 

16 April 2019

CCL

2.1    GREY HEADED FLYING FOX (GHFF) - COOK PARK     2019/758

RESOLVED - 19/228           Cr K Duffy/Cr S Munro

1        That the information contained in this Mayoral Minute and the associated attachments be noted.

2        That Council seek the necessary approvals and protocols to develop a planned intervention just prior to the next non-breeding season of May to July 2020.

Noted – matter in progress.

 

2 April 2019

CCL

4.1    NOTICE OF MOTION - AWNING - MAX HAZELTON AERO CENTRE

TRIM REFERENCE: 2019/608

RESOLVED - 19/219           Cr S Romano/Cr M Previtera

That Council resolves to approve:

1        the provision of assistance to the Orange Aero Club by applying for the DA and constructing an airside awning to the Max Hazelton Aero Centre patient transfer room.

This matter is in progress.

 

18 Dec 2018

CCL

4.4      NOTICE OF MOTION - PUBLIC FORUM ON ROADS AND FOOTPATH PROGRAM BY CR J HAMLING

TRIM Reference:  2018/3077

RESOLVED - 18/584                                                                                                            Cr J Hamling/Cr S Munro

That Council conduct a public forum on the roads and footpath program to highlight what projects and works have been completed in the 6 months from July to December 2018 and what works are planned for the period January to July 2019.

 

Public forum to be scheduled.

 

7 Aug 2018

CCL

4.1 NOTICE OF MOTION - UPDATE ON HOT MIX PLANT

TRIM REFERENCE:                                                                                                                                             2018/1874

RESOLVED - 18/348                                                                                                         Cr J Whitton/Cr J Hamling

That Council staff prepare a business case for the establishment of an Asphalt Hot Mix Plant in Orange exploring options for both the local and surrounding areas.

Scheduled, with some discussion with industry continuing.

 

 


Council Meeting                                                                                                                          25 June 2019

Attachment 2      Completed Resolutions from Council Meetings (including Questions Taken on Notice etc) - Summary

COMPLETED

REGISTER – QUESTIONS ON NOTICE & MATTERS ARISING

As at 30 May 2019

Date of Meeting

Meeting

QUESTIONS ON NOTICE/MATTERS ARISING

Action Taken/Comment 

STATUS

4 June 2019

IPC

QUESTION TAKEN ON NOTICE

Cr Duffy requested an update on flood information for Moulder Park.

Questions to be answered at a Councillor Briefing on 20 June 2019.

 

7 Nov 2018

CCL

Cr Turner requested a report on the Canobolas Scout Camp facility and how Council can upgrade the facility – CCTV cameras and inspections.

Awaiting executed copies of contract and the new project will include CCTV for security.

 

4 Dec 2018

IPC

QUESTION TAKEN ON NOTICE

Cr Nugent sought for information to be circulated as to the type of light bulbs used on the Forest Road lights.

Information provided to Councillors December 2018. Director Technical Services will circulate further information as required.

 


 

COMPLETED

REGISTER – RESOLUTIONS & NOTICES OF MOTION

Date of Meeting

Meeting

Resolution

Action Taken/Comment 

STATUS

4 June 2019

FPC

2.1    REQUESTS FOR FINANCIAL ASSISTANCE

TRIM REFERENCE: 2019/985

RESOLVED - 19/305           Cr J Hamling/Cr J Whitton

The Council resolves:

1        That a donation of $1,300.00 be made from the Sports Participation Program to the Spring Hill Old Boys' Football Club.

2        That a donation of $500.00 be made from the Sport Participation Program to Cambell Williams (selection in Team Australia for Motocross).

COMPLETE

 

4 June 2019

SPC

2.3    MINUTES OF THE ORANGE HEALTH LIAISON COMMITTEE MEETING - 20 MAY 2019

TRIM REFERENCE: 2019/1066

RESOLVED - 19/309           Cr J McRae/Cr M Previtera

1        That Council acknowledge the reports presented to the Orange Health Liaison Committee at its meeting held on 20 May 2019.

2        That Council resolve recommendations 3.1 from the minutes of the Orange Health Liaison Committee meeting of 20 May 2019:

          3.1       Branding for Active Orange Program

                       1       That the presentation regarding Active Orange Branding be acknowledged.

                       2       That the next meeting of the Orange Health Liaison Committee be held on 2 July 2019.

3        That the remainder of the minutes of the Orange Health Liaison Committee at its meeting held on 20 May 2019 be adopted.

Work commenced on Active Orange Program.  Next meeting to be held 2 July to further progress program.

 

4 June 2019

SPC

SPRING HILL COMMUNITY COMMITTEE MEETING MINUTES - 16 MAY 2019

TRIM REFERENCE: 2019/1023

RESOLVED - 19/308           Cr M Previtera/Cr T Mileto

1        That Council acknowledge the reports presented to the Spring Hill Community Committee at its meeting held on 16 May 2019.

2        That Council resolves recommendations 3.1, 3.2 and 4.1 from the minutes of the Spring Hill Community Committee meeting of 16 May 2019:

3        That the remainder of the minutes of the Spring Hill Community Committee at its meeting held on 16 May 2019 be adopted.

Investigations taking place regarding possibility of RV Dump Points, Cadia Rail Trail and possibility of interment of ashes at Spring Hill Cemetery.

 

Initial mine maintenance work commenced at Spring Hill Hall.

 

Additional items placed on Action plan for prioritisation and action.

 

4 June 2019

CCL

4.1        RESCISSION MOTION - ORANGE EX-SERVICES CLUB POOL

TRIM REFERENCE: 2019/1061

MOTION      Cr G Taylor/Cr K Duffy

That Council rescind the following resolution of the Sport and Recreation Policy Committee meeting of 7 May 2019:

2.1                  Orange Ex-Services’ Club - Aquatic Centre     

RESOLVED - 19/248           Cr R Kidd/Cr S Nugent

That Council not continue with the feasibility study of OESC.

 

THE MOTION ON BEING PUT TO THE MEETING WAS LOST

The motion on being put to the meeting was lost.

 

4 June 2019

CCL

4.2    NOTICE OF MOTION - COUNCILLOR EXPENSES

TRIM REFERENCE: 2019/1029

RESOLVED - 19/310           Cr S Munro/Cr J McRae

That Council resolves, notwithstanding the existing policy, that Councillor travel expenses be claimed within a three month period, that all Councillor expenses must be claimed prior to 30 June 2019 or the Councillor waives the right to claim for these expenses at a future date.

Noted.

COMPLETE

 

4 June 2019

CCL

6.1    TENDERS FOR CARGO ROAD STREET LIGHTING

TRIM REFERENCE: 2019/766

RESOLVED - 19/317           Cr S Nugent/Cr S Munro

That Council resolves to:

1        Approve the General Manager, or his nominee, to enter into a standard contract with Large Industries Pty Limited t/as JLE Electrical for the Cargo Road Upgrade Street Lighting for the amount of $202,232.22 exclusive of GST;

2        Grant permission to the General Manager or nominee to do such things as may be necessary or convenient to give effect to this decision, including affixing the Council Seal to all relevant documents if required.

Letter of acceptance sent out.

Contract documents are being finalised.

 

4 June 2019

ESPC

2.1    MINUTES OF THE TIDY TOWNS COMMUNITY COMMITTEE – 1 MAY 2019               2019/1013

RESOLVED - 19/302           Cr S Nugent/Cr S Munro

That Council resolves:

1        To acknowledge the reports presented to the Tidy Towns Community Committee at its meeting held on 1 May 2019.

Actions noted.

COMPLETE

 

4 June 2019

ESPC

3.1    SOUTHERN LIGHTS

TRIM REFERENCE: 2019/955

RESOLVED - 19/303           Cr R Kidd/Cr J Whitton

That Council resolves to:

1        Note the report on the Southern Lights Project;

2        Provide, in principle, support for Central NSW Joint Organisation in seeking funding to progress the replacement of Council’s existing street lights with smart-enabled LED lighting; and

3        Monitor the timeframe from Essential Energy for the Bulk Lamp Replacement for street lights.

Centroc have been informed of Council’s decision.

 

4 June 2019

CCL

6.2    ELECTRICITY PROCUREMENT

TRIM REFERENCE: 2019/954

RESOLVED - 19/318           Cr T Mileto/Cr S Nugent

That Council resolves to:

1        Acknowledge that there are extenuating circumstances surrounding the procurement of electricity due to the 2-day validity of offers from electricity retailers where anything longer than this is likely to include a price risk component and as such Council should be excused from the tendering requirements under S55(3)(i) of the LG Act for the procurement of electricity for small tariff sites, large contract sites and streetlighting which are due to commence on 1 January 2020.

2        Delegate the authority to execute the contracts for the supply of electricity for small tariff sites, large contract sites and streetlighting to the General Manager.

3        Contribute 20% of Council’s electricity load to a renewable energy Power Purchase Agreement where the pricing is financially advantageous; and

4        Advise Central NSW Joint Organisation of Council’s decision.

Centroc has been informed.

 

4 June 2019

SPC

2.1    MINUTES OF THE NAIDOC WEEK COMMUNITY COMMITTEE – 2 MAY 2019               2019/1015

RESOLVED - 19/307           Cr R Kidd/Cr K Duffy

That Council resolves:

1        To acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting of 2 May 2019.

2        The remainder of the minutes and recommendations made by the NAIDOC Week Community Committee at its meeting held on 2 May 2019 be adopted.

Actions noted.

COMPLETE

 

21 May 2019

CCL

5.2    STATEMENT OF INVESTMENTS - APRIL 2019

TRIM REFERENCE: 2019/873

RESOLVED - 19/280           Cr K Duffy/Cr J Whitton

That Council resolves:

1        To note the Statement of Investments as at 30 April 2019.

2        To adopt the certification of the Responsible Accounting Officer.

Noted.

COMPLETE

 

21 May 2019

CCL

5.3    3RD QUARTER BUDGET REVIEW AND PERFORMANCE REPORT 2018/19                           2019/877

RESOLVED - 19/281           Cr K Duffy/Cr J Whitton

That Council resolve:

1        Approve the Quarterly Budget and Performance Indicators Review for January to March 2019, incorporating the bank reconciliation statement.

2        Approve the Proposed Variations set out in Table 4 of the submission.

Noted.

COMPLETE

 

21 May 2019

CCL

MATTER ARISING

RESOLVED - 19/276           Cr R Turner/Cr K Duffy

1        That Council send letters of congratulations to the Member for Calare, Andrew Gee MP, and also the Prime Minister, Hon Scott Morrison MP, on their election wins from the weekend.

2        That a letter be sent to Member for Calare, Andrew Gee MP:

·       Congratulating Mr Gee and the Coalition on their electoral victory;

·       Seeking confirmation of the $10 million commitment made to the Conservatorium and Planetarium; and

·       That the letter be signed by all Councillors and the Acting General Manager.

Letters sent on 6 June 2019.

COMPLETE

 

21 May 2019

CCL

5.5    STRATEGIC POLICY REVIEW                       2019/776

RESOLVED - 19/283           Cr K Duffy/Cr T Mileto

That Council resolves to:

1        Place the following draft Strategic Policies on public exhibition for a minimum of 28 days:

•        ST009 – Revenue and Pricing

•        ST029 – Donations and Grants

2        That the General Manager be given a delegation to approve donations under Sport Participation Program under section 377(1A) of the Local Government Act.

3        That Council adopt the following policies:

•        ST050 – Strategic Policy – Code of Meeting Practice

•        ST110 – Strategic Policy – Code of Conduct for Councillors, Committee Members, Delegates and Council Advisors

•        ST020 – Strategic Policy – Councillor Payment of Expenses and Provision of Facilities

•        ST010 – Strategic Policy – Code of Conduct - Staff

Strategic Policies come off exhibition 18 June 2019. They are included in report to Council Meeting 25 June 2019.

COMPLETE

 

21 May 2019

CCL

6.1    ACQUISITION OF LAND - SOUTHERN FEEDER RD PART STAGE 3

TRIM REFERENCE: 2019/832

RESOLVED - 19/285           Cr S Nugent/Cr K Duffy

That Council resolves:

1        That Council acquire approximately 25m2 of part Lot 79 DP979808 for construction of the Southern Feeder Road Stage 3 in accordance with the details outlined in this report.

2        That upon acquisition, the land be classified as Operational.

3        To delegate to the General Manager such authority as may be necessary or convenient to give effect to this resolution, including without limitation the affixing of the Seal of the Council on any document if required.

Deed of Agreement has been prepared and sent out to property owner.  Awaiting signed Deed of Agreement before progressing to arrange for Survey Plan of Subdivision for road widening.

 

21 May 2019

CCL

6.2    ACQUISITION OF LAND - SOUTHERN FEEDER ROAD STAGE 3

TRIM REFERENCE: 2019/932

RESOLVED - 19/286           Cr K Duffy/Cr M Previtera

That Council resolves:

1        That Council acquire approximately 18m2 of part Lot 105 DP777195 for construction of the Southern Feeder Road Stage 3 in accordance with the details outlined in this report.

2        That upon acquisition, the land be classified as Operational.

3        To delegate to the General Manager such authority as may be necessary or convenient to give effect to this resolution, including without limitation the affixing of the Seal of the Council on any document if required.

Deed of Agreement has been prepared and sent out to property owner.  Awaiting signed Deed of Agreement before progressing to arrange for Survey Plan of Subdivision for road widening.

 

21 May 2019

CCL

6.4    RECRUITMENT OF GENERAL MANAGER POSITION

TRIM REFERENCE: 2019/1012

RESOLVED - 19/288           Cr R Kidd/Cr S Romano

1        That Council appoint members of a selection panel to determine a short-list of candidates for the position of General Manager.

2        That the recruitment process as specified in the body of the report be adopted.

Recruitment consultant engaged and panel determined.

 

14 May 2019

CCL

2.1    DRAFT DELIVERY/OPERATIONAL PLAN 2019/20 - 2022/23

TRIM REFERENCE:      2019/816

RESOLVED - 19/273 Cr J Hamling/Cr S Munro

That Council resolves:

1        To place the draft Delivery/Operational Plan 2019/20 – 2022/23 and draft Resourcing Strategy documents (Long Term Financial Plan, Workforce Management Plan and Asset Management Policy and Strategy) on public exhibition for a minimum of 28 days.

Draft documents on public exhibition until 12 June 2019. Report will be presented back to Council on 25 June 2019.

COMPLETE

 

7 May 2019

SPC

2.4    MINUTES OF THE ORANGE HEALTH LIAISON COMMITTEE MEETING - 25 MARCH 2019                  2019/658

RESOLVED - 19/262 Cr R Kidd/Cr J McRae

1     That Council acknowledge the reports presented to the Orange Health Liaison Committee at its meeting held on 25 March 2019.

2     That Council resolve recommendations 3.1 from the minutes of the Orange Health Liaison Committee meeting of 25 March 2019 being:          

       That the presentation on Active Orange be acknowledged;

       1   That the Committee’s three focus areas be:

a     Check – medical checks focused on Aboriginal children under the age of 5 and for the community across all age groups and demographics

b     Talk –  talk to your neighbour, carers of other children in the sports your children participate in , become involved in a group

c     Move – engage in physical activity in any capacity, organised sport or individual opportunities

2     That a Sub Committee be formed to establish a brand for the Active Orange Program.

3     That the Committee meet on 29 April 2019 to progress

3     That the remainder of the minutes of the Orange Health Liaison Committee at its meeting held on 25 March 2019 be adopted.

Noted and Complete.

 

7 May 2019

SPC

2.1    MINUTES OF THE ORANGE REGIONAL MUSEUM COMMITTEE MEETING – 5 FEBRUARY 2019                     2019/670

RESOLVED - 19/259           Cr R Kidd/Cr J McRae

1        That Council acknowledge the reports presented to the Orange Regional Museum Committee at its meeting held on 5 February 2019.

2        That Council resolve recommendations 3.1, 4.2 and 4.3 from the minutes of the Orange Regional Museum Committee meeting of 5 February 2019 being:

3.1   That Presentation on Orange 360 Promotion of Heritage Programs be acknowledged.

4.2   That members of the Committee bring back ideas to the next meeting on directing visitors into the Museum.

4.3   1    That an external solar light be installed at Emmaville Cottage.

         2    That the Committee provide feedback to Museum Manager and Heritage Coordinator ways to secure and activate Emmaville Cottage and the Endeavour Room at Cook Park. 

3        That the remainder of the minutes of the Orange Regional Museum Committee at its meeting held on 5 February 2019 be adopted.

Noted.

 

Solar lighting quotation being sought.

 

Feedback from Committee to be provided at next meeting.

 

7 May 2019

SPC

2.2    MINUTES OF THE SPRING HILL COMMUNITY COMMITTEE - 28 FEBRUARY 2019

TRIM REFERENCE:   2019/612

RESOLVED - 19/260             Cr K Duffy/Cr T Mileto

1           That Council acknowledge the reports presented to the Spring Hill Community Committee at its meeting held on 28 February 2019.

2           That Council determine recommendations 4.1 from the minutes of the Spring Hill Community Committee meeting of 28 February 2019 being:

              4.1   That the Spring Hill Community Acton Plan be reviewed and updated.

3           That the remainder of the minutes of the Spring Hill Community Committee at its meeting held on 28 February 2019 be adopted.

Noted and complete.

 

7 May 2019

SPC

2.3    MINUTES OF THE CLIFTON GROVE COMMUNITY COMMITTEE MEETING - 14 MARCH 2019

TRIM REFERENCE:   2019/656

RESOLVED - 19/261             Cr K Duffy/Cr J McRae

That, as there was not a quorum, Council note the recommendations made by the Clifton Grove Community Committee at its meeting held on 14 March 2019.

Noted and Complete.

 

7 May 2019

SPC

2.5    MINUTES OF THE NAIDOC WEEK COMMUNITY COMMITTEE - 4 APRIL 2019                                        2019/820

RESOLVED - 19/263           Cr K Duffy/Cr T Mileto

That Council resolves:

1        To acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting of 4 April 2019.

2        The remainder of the minutes and recommendations made by the NAIDOC Week Community Committee at its meeting held on 4 April 2019 be adopted.

Noted and actioned.

COMPLETE

 

7 May 2019

FPC

2.1    REQUESTS FOR FINANCIAL ASSISTANCE

TRIM REFERENCE:   2019/732

RESOLVED - 19/254             Cr S Nugent/Cr R Kidd

2        That a donation of $330.00 hire-fee reduction be made from Emergent Funding and Botanic Gardens Budget to Nature Kids Orange for a School Holiday Program on 23 April 2019 and 24 April 2019.

Letter to applicant on 13 May 2019. Hire-fees reduction donation processed on 13 May 2019.

COMPLETE

 

7 May 2019

FPC

RESOLVED - 19/255           Cr T Mileto/Cr M Previtera

3        That the donation request from Cancer Council NSW be declined.

Letter to applicant on 13 May 2019.

COMPLETE

 

7 May 2019

FPC

RESOLVED - 19/256           Cr R Turner/Cr S Nugent

That Recommendation 4, request for a donation of $1,300.00 to the Spring Hill Old Boys' Football Club, be deferred to the next meeting.

Report going back to Finance Policy Committee on 4 June 2019.

COMPLETE

 

7 May 2019

FPC

RESOLVED - 19/257           Cr S Nugent/Cr R Kidd

1        That a donation of $2,000.00 be made from Youth Services Projects to Headspace Orange for the Youth Mental Forum on 7 May 2019.

Letter to applicant on 13 May 2019. Cash donation processed on 13 May 2019.

COMPLETE

 

7 May 2019

ESPC

2.1    MINUTES OF THE COMPANION ANIMAL COMMUNITY COMMITTEE - 4 MARCH 2019

TRIM REFERENCE: 2019/620

RESOLVED - 19/251           Cr R Kidd/Cr S Nugent

1        That Council acknowledge the reports presented to the Companion Animals Community Committee at its meeting held on 4 March 2019.

2        That Council determine recommendations 3.2, 3.3 and 4.1 from the minutes of the Companion Animals Community Committee meeting of 4 March 2019.

3        That the remainder of the minutes of the Companion Animals Community Committee at its meeting held on 4 March 2019 be adopted.

Noted and actioned.

COMPLETE

 

7 May 2019

ESPC

2.2    MINUTES OF THE ENVIRONMENTAL SUSTAINABILITY COMMUNITY COMMITTEE MEETING - 12 APRIL 2019

TRIM REFERENCE: 2019/835

RESOLVED - 19/252           Cr S Nugent/Cr K Duffy

1        That Council acknowledge the reports presented to the Environmental Sustainability Community Committee at its meeting held on 12 April 2019.

2        That Council resolve recommendations 3.1 to 3.7 from the minutes of the Environmental Sustainability Community Committee meeting of 12 April 2019 being:

          3.1 That:

                   1    The ESCC acknowledge the Council staff for their involvement in the tour.

                   2    An extended tour of the full Ophir Road facility and the facility at Euchareena Road be organised for some time in the future.

          3.2 1    That The water update information presented by Council’s Water and Sewerage Strategic Manager be acknowledged by the Committee.

                   2    That Further investigation be done in regards to smart water meters for residential sectors in the City.

3.3   That the Environmental Sustainability Community Committee present their ideas by email in regards to the development of a Sustainability Rewards Scheme for Businesses to the Director Development Services.

3.4   That the Committee create a Zero-Emissions Vehicles sub-committee, following interest of four Committee Members present.

3.5   1    That a report is prepared for Council in relation to the requirements for an Energy Conference event to happen in Orange in 2020.

                   2    That the report information presented by Robert Alford is acknowledged.

          3.6   1    That all Members of the ESCC complete a background questionnaire and Council staff investigate the creation of a Committee Database.

                   2    That the Sub-Committees of the ESCC work in conjunction with one another to prepare a project update for 2018/19.

          3.7 1    That Council’s Environmental Sustainability Community Committee investigate and prepare a report on Orange transitioning to a Water Sensitive City.

         2    That an investigation into future development of the Stormwater Harvesting Scheme be included in the Council’s review of the Integrated Water Cycle Management (ICWM) report when it is next updated.

         3    The ESCC request a report be prepared by Council staff on implementing mandatory water tank installation for new developments and how this correlates with the current water management the city has in place.

         4    Discussion items/reports on Permeable Surfaces and Kearneys/McFawn Place Project are presented at the next committee meeting. 

                   5    The remainder of the report be acknowledged.

3        That the remainder of the minutes of the Environmental Sustainability Community Committee at its meeting held on 12 April 2019 be adopted.

 

 

 

 

Complete.

 

 

 

 

 

 

Complete.

 

A date is to be set by Manager Waste Services and Technical Support.

 

Acknowledged.

 

 

Underway by Water and Sewer Strategic Services Manager.

To be provided during week of 17 June 2019.

 

 

 

Kate Hook of ESCC to convene.

 

 

To be facilitated.

 

 

Acknowledged.

 

Underway.

 

 

Underway – next ESCC meeting.

 

 

Underway – next ESCC meeting.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Complete.

 

 

 

7 May 2019

SRPC

2.1    ORANGE EX-SERVICES’ CLUB - AQUATIC CENTRE

TRIM REFERENCE:      2019/833

RESOLVED - 19/248 Cr R Kidd/Cr S Nugent

That Council not continue with the feasibility study of OESC.

RESOLVED - 19/249 Cr S Munro/Cr K Duffy

That Council proceed with a feasibility study for the expansion of the Orange Aquatic Centre.

Rescission Motion on resolution 19/248 went to Council Meeting of 4 June 2019.

COMPLETE

 

7 May 2019

IPC

2.2    MINUTES OF THE CITY OF ORANGE TRAFFIC COMMITTEE MEETING - 9 APRIL 2019

TRIM REFERENCE: 2019/750

RESOLVED - 19/245           Cr R Turner/Cr T Mileto

That Council resolves:

1        To acknowledge the reports presented to the City of Orange Traffic Committee at its meeting of 9 April 2019.

2        Recommendations 3.1 to 3.4 from the minutes of the City of Orange Traffic Committee meeting of 9 April 2019 being:

3.1   That Council reduces the speed limit to 40km/h in the areas shown on Annexure A and permits parking along the western side of Leeds Parade during 11 and 12 May 2019 for the Orange Show;

3.2   1    That "Restricted Parking" signs be added to the "Long Vehicles Only" signs on Peisley Street outside the Library complex (opposite JAX Tyres) and that these signs stipulate vehicles longer than 6m.

2        That "No Stopping" signs be installed (with 2 way arrows) in the middle of the street outside 69 and 73 Dalton Street, and painted parking lines in the middle of the street to be removed.

3        That “Restricted parking area” sign with the white lower section showing the wording “Electric Vehicle Charging only. 1 hour limit.” be installed following the establishment of the electric charging stations in Peisley Street. An “End restricted parking area” sign to be established where that zone finishes. Appropriate angle or parallel parking signage, as per design on bays.

         

Resolutions currently being actioned.

 

 

 

4        That consideration of changes to the existing “Caravan Parking Only” section of Byng Street outside the museum complex be deferred to the next meeting of the City of Orange Traffic Committee.

3.3   1       That “2 hour parking limit” signs be implemented in Dora Street, south side of the street beginning at the edge of the driveway at 20 Dora Street and extending to the corner of William Street and returned along William Street between the corner of Dora Street and the No Stopping zone leading up to the Bathurst Road intersection.

                    2       That consideration of a Residential Parking Scheme for the residents at 4-18 Dora Street be deferred to the next meeting of the City of Orange Traffic Committee.

3.4   1       That the western side of Maxwell Avenue between the two intersections of Tobruk Crescent be re-zoned to ½ Hour Parking between 8am–9.30am, and 2.30pm–4pm (school zone hours).

    2       That the “No Parking” zone on the east side of Maxwell Avenue, between the taxi zone and the first prescriptive sign pole to the east to be active between 8am 9.30am and 2.30pm–4pm.

3       That the remaining current “No Parking” zone east of that pole be rezoned to ½ Hour Parking between 8am–9.30am and 2.30pm–4pm.

4       That cross-hatch road marking be applied to the “No Stopping” zone to make it more obvious to drivers.

5       That pedestrian threshold road markings be applied to the school crossing area.

6       That “Kiss and Go” signs be added to the “No Parking” signs to better describe to drivers the purpose and allowable use of the “No Parking” area.

 

 

7 May 2019

IPC

2.1    MINUTES OF THE ORANGE AND CABONNE ROAD SAFETY COMMUNITY COMMITTEE MEETING - 6 MARCH 2019

TRIM REFERENCE: 2019/682

RESOLVED - 19/244           Cr S Nugent/Cr S Munro

1        That Council acknowledge the reports presented to the Orange & Cabonne Road Safety Community Committee at its meeting held on 6 March 2019.

2        That Council resolve recommendations 4.1 from the minutes of the Orange & Cabonne Road Safety Community Committee meeting of 6 March 2019 being:

          4.1   That Road Safety social media be shared on Orange City Council Facebook page, Twitter, and other relevant websites.

3        That the remainder of the minutes of the Orange & Cabonne Road Safety Community Committee at its meeting held on 6 March 2019 be adopted.

Noted and actions complete – social media campaign commenced - COMPLETE

 

7 May 2019

CCL

6.2    TENDERS FOR CONSTRUCTION OF ANIMAL SHELTER AND ASSOCIATED CIVIL WORKS

TRIM REFERENCE: 2019/828

RESOLVED - 19/270           Cr G Taylor/Cr K Duffy

That Council resolves to:

1        Approve the General Manager, or his nominee, to enter into a standard contract with DDM (NSW) Pty Ltd for the construction of an Animal Shelter and Associated Civil Works at 36 Astill Drive Orange, for the amount of $751,967, exclusive of GST, as per the design alternative submitted 8 April 2019; and

2        Grant permission to the General Manager or nominee to do such things as may be necessary or convenient to give effect to this decision, including the affixing of the Council Seal to all relevant documents if required.

Letter given to successful tenderer.

Contracts being finalised at the moment. 

 

 

7 May 2019

CCL

6.3    STAFF MATTER                                   2019/910

RESOLVED - 19/271           Cr R Kidd/Cr J McRae

That Council resolves:

1        To accept Mr Garry Styles’ resignation from employment as General Manager of Orange City Council with effect on and from close of business on Friday, 10 May 2019.

2        That the terms of Mr Styles’ resignation (as proposed by Mr Styles) are to be confirmed in writing pursuant to subclause 10.3.1 of Mr Styles’ contract of employment, with such terms to remain confidential to the Council and Mr Styles.

3        To thank Mr Styles for his service to the Council and wishes him well in his future endeavours.

4        To appoint Mr David Waddell to be the Council’s Acting General Manager until the appointment of a new General Manager or until further resolution of the Council, whichever occurs first.

COMPLETE

 

7 May 2019

CCL

4.2    NOTICE OF MOTION - MUMS 4 REFUGEES

TRIM REFERENCE: 2019/880

RESOLVED - 19/265           Cr T Mileto/Cr S Munro

That Council notes that:

1        We live in a world where people have no option but to flee their homes and countries, and that globally resettlement options for these people are rare and over-subscribed.

2        All countries, especially the wealthiest like Australia, need to do their fair share by welcoming refugees in any way they can.

3        Refugees and migrants have made and continue to make a positive contribution to Australia, our economy and our communities.

4        We thus need to urgently create more opportunities for safe and effective resettlement of refugees and people seeking asylum in our communities, including in regional areas.

5        As recommended by the Refugee Council of Australia, the first non-legally binding step is for our Council to declare our Local Government Area a Refugee Welcome Zone.

And consequently, resolves that:

1        Orange City Council is a community which welcomes refugees.

2        Orange City Council signs the declaration to become a Refugee Welcome Zone, joining over 148 Local Government Areas nationwide.

Certificate has been designed and printed, ready for signing at the Refugee Week celebration at the Orange Regional Museum on Friday 21 June 2019 at 6pm.

COMPLETE

 

7 May 2019

CCL

4.1    RESCISSION MOTION - FUNDING REQUEST FOR ORANGE SHOW SOCIETY                                                                 2019/822

RESOLVED - 19/264           Cr R Turner/Cr T Mileto

1        That Council rescind the loss of an amendment put to the Council Meeting of 2 April 2019. The amendment read ‘That a donation of $5,000.00 be made to the Orange Show Society for the Orange Show - 11-12 May 2019.”

2        The Council resolves to:

a        approve a donation of up to $5,000 to the Orange Show Society for the total cost of hire of temporary stables following submission by the Society of a minimum of 2 quotes for the stable hire and a certified copy of their bank accounts to the Council; and

b        set aside the approved Donations Policy with respect to this donation on the ground that the Orange Show is an important institution in the community and the Society does not have sufficient funds to pay the cost of the stable hire from its own funds; and

c        direct the General Manager to submit a budget variation to the 3rd quarter review identifying a source of funds for this expenditure.

Actioned.

COMPLETE

 

7 May 2019

CCL

5.1    STRONGER COUNTRIES COMMUNITY FUND - ALTERNATIVE PROJECT TO ROBERTSON PARK TOILET

TRIM REFERENCE: 2019/838

RESOLVED - 19/267           Cr G Taylor/Cr K Duffy

That Council resolves:

1        That a report be presented to the Council Meeting on 4 June 2019 addressing alternate options for the installation of toilet facilities at:

a        Robertson Park

b        Perry Oval

c        John Lomas Skate Park

d        Glenroi Oval

e        Orange Showground

2        To address the cost and benefit analysis of each option including, in the case of Robertson Park, the heritage options along with the average park usage at each site and the distance to other publically available toilet facilities.

Report tabled.

 

Resolved to defer item until after the proposed meeting with CWA.

 

 

7 May 2019

CCL

6.1    HOCKEY AUSTRALIA - FESTIVAL OF HOCKEY (INDOOR)

TRIM REFERENCE: 2019/834

RESOLVED - 19/269           Cr J Hamling/Cr M Previtera

That Council resolves to confirm its expression of interest to host the 2020 Festival of Indoor Hockey.

EOI lodged.  Advised EOI was unsuccessful.

COMPLETE

 

 

 

16 April 2019

CCL

6.1    LEASE NSW TELCO AUTHORITY - 181 ICELY ROAD

TRIM REFERENCE: 2019/615

RESOLVED - 19/237           Cr G Taylor/Cr K Duffy

That Council resolves:

1        To enter into a lease with NSW Telecommunication Authority for a period of 5 years plus 3 options to renew for a period of 5 years each of part of the Water Treatment Plant at 181 Icely Road, Orange with rental commencing at $11,000 per annum increased annually.

2        To grant approval for the use of the Council Seal on any necessary documentation.

Lease being prepared by Solicitor.

 

 2 April 2019

CCL

4.3    NOTICE OF MOTION - COST ESTIMATE - PARKS AND GARDENS UPGRADE

TRIM REFERENCE: 2019/633

RESOLVED - 19/221           Cr R Kidd/Cr G Taylor

That Council resolves that:

1        Council staff provide a cost estimate that subject to a budget bid the following actions to be completed within the 2019-2020 financial year within the City:

a       removal and replacement of all identified dead trees;

b       removal of all deadwood within trees;

c       enhancement planting and where appropriate irrigation for street gardens, roundabouts and blisters; and

d       installation of entrance planting.

2        Council provide concept designs and costing for entrance signage to the City with final design to be determined by Council.

3        That the above refined budget request be submitted for consideration in the approved Council budget development process.

4        Council again write to Essential Energy to request that trees pruned by contractors are required to shape the tree evenly and not take one side out and leave the tree imbalanced which promotes imbalance in growth and poor appearance.

Information provided to Councillors as a component Integrated planning and reporting document being presented to Council on 14 May.

COMPLETE

 

19 Mar

2019

CCL

4.1    NOTICE OF MOTION - FREE WIFI ORANGE AIRPORT

TRIM REFERENCE: 2019/527

RESOLVED - 19/183           Cr T Mileto/Cr J Hamling

That Council resolves to investigate the feasibility and cost associated with installing free WIFI at the Orange Airport for the convenience of all users/passengers.

Council has received a grant to install WIFI at the Airport.

 

19 Mar

2019

CCL

6.1    ACQUISITION OF LAND - 1 CHERRYWOOD CLOSE ORANGE

TRIM REFERENCE: 2019/442

RESOLVED - 19/193                                                                        Cr J Hamling/Cr R Turner

That Council resolves:

1          To acquire approximately 1,509m2 of part Lot 42 DP 788920 for construction of the Southern Feeder Road in accordance with the details outlined in this report.

2          That upon acquisition, the land be classified as Operational.

3          To delegate to the General Manager such authority as may be necessary or convenient to give effect to this resolution, including without limitation the affixing of the Seal of the Council.

Plan lodged for registration.

COMPLETE

 

19 Mar 2019

SPC

2.5        MINUTES OF THE LUCKNOW COMMUNITY COMMITTEE MEETING - 7 MARCH 2019

TRIM REFERENCE:                                                                                                           2019/508

RESOLVED - 19/218                                                                      Cr K Duffy/Cr M Previtera

1           That Council acknowledge the reports presented to the Lucknow Community Committee at its meeting held on 7 March 2019.

2           That Council determine recommendations 3.1 and 4.1 from the minutes of the Lucknow Community Committee meeting of 7 March 2019 being:

              3.1      That the discussion on Signage be acknowledged.

              4.1      1    That the report on the Wentworth Mine Picnic Day be acknowledged.

2           That investigations take place into a trial period of Wentworth Mine Opening every second weekend during summer months.

3           That the remainder of the minutes of the Lucknow Community Committee at its meeting held on 7 March 2019 be adopted.

Minutes actioned. 

 

Awaiting quote for additional signage.

 

Wentworth Mine Picnic Day held Saturday 27 April.

 

Investigations taking place regarding trial period of Wentworth Mine opening every second weekend during summer months.  Report to be take back Lucknow Community Committee with outcome/recommendation.

 

18 Dec 2018

CCL

4.2      NOTICE OF MOTION - GLENROI OVAL BY CR S NUGENT AND CR J HAMLING

TRIM Reference: 2018/2976

RESOLVED - 18/582006                                                               Cr S Nugent/Cr J Hamling

That Council:

1          Develop a master plan for the future development of Glenroi Oval, and connected public space, with the aim of maximising its safe use for sporting and recreation purposes, minimising vandalism and other anti-social behaviour, and developing a sense of local ‘ownership’ and responsibility for the area.

2          Consider an annual budget for the development and implementation of the master plan.

Council will extend invitations to work with the community to develop a masterplan for the site with Council Staff, including Councillors, Glenroi Community Group, Orange Hockey Association, Glenroi School, Orange Aboriginal Working Party, Youth Action Group and other community members.

Meeting to be scheduled for early February to be held at Glenroi Community Centre.

 

Councillors to be considered as part of the budget process for 19/20.

 

18 Dec 2018

CCL

4.6      NOTICE OF MOTION - SECURITY AT ORANGE AIRPORT BY CR S ROMANO AND CR M PREVITERA

TRIM Reference:  2018/3135

RESOLVED - 18/586                                                                Cr S Romano/Cr M Previtera

That Council staff actively pursue additional lighting, cameras and formalised car parking at the Orange Airport, to act as a deterrent to thieves.

Council has received a State Government grant to construct a secured carpark. Awning in front of the terminal.

And also a terminal upgrade including work stations etc.

There is a budget allocation for car park extension in the 2019/2020 Budget.

 

4 Dec 2018

CCL

3.1      RECREATIONAL USE OF GOSLING CREEK, SPRING CREEK AND SUMA PARK DAMS - REPORT FOLLOWING PUBLIC EXHIBITION

TRIM REFERENCE: 2018/2649

RESOLVED - 18/542           Cr K Duffy/Cr M Previtera

1          That Council permit event camping on the northern side of Gosling Creek within a designated area at times determined by Orange City Council as not to conflict with events or activities.

2          That Council permit event RV parking within established carparks at Gosling Creek at times determined by Orange City Council as not to conflict with events or activities.

To give effect to the resolution Council will be required to amend the Gosling Creek Plan of Management. To do so will require the amended Plan of Management be exhibited for 28 days.

 

Report went back to Council on 4 June 2019.

 

 

14 Aug 2018

PDC

2.10      Orange Local Environmental Plan 2011 - Amendment 17 'Towac Equine Precinct'

RESOLVED - 18/007                                                                           Cr T Mileto/Cr G Taylor

1      That Council support sending the planning proposal to the NSW Department of Planning and Environment for a Gateway determination, subject to the proposed 1ha area being amended so as to also be set at 2ha.

2      That, subject to any Gateway condition requirements, Council place the planning proposal on public exhibition for a period of 28 days.

3      That Council include the draft Development Control Plan provisions relating to Animal Boarding or Training Establishments with any public exhibition of the planning proposal.

4      That subsequent to the public exhibition process, Council consider whether to exclude any specific properties from the planning proposal.

Exhibition now closed. Nine submissions received, being reviewed for issues. To be reported to Council in July.

 

 

 

7 Aug 2018

CCL

4.2 NOTICE OF MOTION - ELECTRICITY PRICES

RESOLVED - 18/349                                                                          Cr J Whitton/Cr K Duffy

That Orange City Council work with the Orange Chamber of Commerce and/or local organisations to hold a forum involving government, community and business representatives to discuss what the State and Federal governments are doing to reduce electricity price increases for regional residents and businesses.

Event held within Regional Tech expo.

COMPLETE

 

 

 


Council Meeting                                                                                                25 June 2019

 

 

5.3     Statement of Investments - May 2019

TRIM REFERENCE:        2019/1119

AUTHOR:                       Julie Murray, Financial Accountant     

 

 

EXECUTIVE SUMMARY

The purpose of this report is to provide a statement of Council’s investments held as at 31 May 2019.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.2 Collaborate - Ensure financial stability and support efficient ongoing operation”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

That Council resolves:

1        To note the Statement of Investments as at 31 May 2019.

2        To adopt the certification of the Responsible Accounting Officer.

 

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Section 212(1) of the Local Government (General) Regulation 2005 requires that a written report be presented each month at an Ordinary Meeting of the Council detailing all money that Council has invested under Section 625 of the Local Government Act 1993.

As at 31 May 2019, the investments held by Council in each fund is shown below:

 

 

30/05/2019

30/04/2019

General Fund

59,152,502.97

64,068,736.73

Water Fund

52,624,043.18

51,220,984.74

Sewer Fund

48,570,253.23

46,121,454.05

 

 

 

Total Funds

160,346,799.38

161,411,175.52

 

A reconciliation of Council’s investment portfolio provides a summary of the purposes for which Council’s investments are being held. The summary is as follows:

 

Externally Restricted

31/05/2019

30/04/2019

General Fund

24,594,666.29

24,620,136.14

Water Fund

52,624,043.18

51,220,984.74

Sewer Fund

48,570,253.23

46,121,454.05

Auspiced

1,945,707.01

1,838,119.94

Internally Restricted

13,690,212.87

13,726,976.62

Unrestricted

18,921,916.80

23,883,504.03

Total Funds

$160,346,799.38

$161,411,175.52

 

The unrestricted cash position movements during the month are normal as projects commence and income is received. Movements may also arise following processing of income received between funds or into restricted assets to appropriately allocate for the purposes Council has determined.

 

 

 

 

Portfolio Advice

Council utilises the services of an independent investment advisor in maintaining its portfolio of investments. Council’s current investment advisor is Imperium Markets, an independent asset consultant that works with wholesale investors to develop, implement and manage their investment portfolio. Imperium Markets is a leading provider of independent investment consulting services to a broad range of institutional investors including government agencies, superannuation funds and not-for-profit organisations.

Imperium Markets major services provided to Council include:

·    Quarterly portfolio summary reports

·    Advice on investment opportunities, in particular Floating Rate Note products

·    Advice on policy construction

·    Year-end market values for Floating Note Rate products held by Council.

 

Portfolio Performance

Council’s current Long Term Financial Plan establishes the benchmark for Council’s interest on investments at “75 basis points above the current cash rate”. The cash rate as at 31 May 2019 remained at 1.50 per cent. The weighted average interest rate of Council’s investment portfolio at the same reporting date was 2.83 per cent which continues to exceed Council’s benchmark i.e. the cash rate of 1.50 per cent plus 0.75 per cent (or 75 basis points).

 

 

 

Council has also utilised the AusBond Bank Bill Index to provide a further benchmark focused towards long term investments. As at 31 May 2019, the AusBond rate was 2.01 per cent. The weighted average interest rate of Council’s investment portfolio at the same reporting date was 2.83 per cent.

 

 

Council’s Investment Policy establishes limits in relation to the maturity terms of Council’s investments as well as the credit ratings of the institutions with whom Council can invest.

The following tables provide a dissection of Council’s investment portfolio as required by the Policy. The Policy identifies the maximum amount that can be held in a variety of investment products or with institutions based on their respective credit ratings.

Table 1 shows the percentage held by Council (holdings) and the additional amount that Council could hold (capacity) for each term to maturity allocation in accordance with limits established by Council’s Policy.

 

Table 1: Maturity – Term Limits

Term to Maturity Allocation

Maximum

Holding

Remaining Capacity

0 - 3 Months

100.00%

44.06%

55.94%

3 - 12 Months

100.00%

40.75%

59.25%

1 - 2 Years

70.00%

5.64%

64.36%

2 - 5 Years

50.00%

9.55%

40.45%

5+ Years

25.00%

0.00%

25.00%

 

Table 2 shows the total amount held, and the weighted average interest rate (or return on investment), by credit rating. The credit rating is an independent opinion of the capability and willingness of a financial institution to repay its debts, or in other words, the providers’ financial strength or creditworthiness. The rating is typically calculated as the likelihood of a failure occurring over a given period, with the higher rating (AAA) being superior due to having a lower chance of default. However, it is generally accepted that this lower risk will be accompanied by a lower return on investment.

Table 2 demonstrates that Council receives a lower return for its AA rated investments than for those with ratings of A or less. The level of money held in the bank accounts has been added to the table to illustrate the ability of Council to cover the operational liabilities that typically occur (for example payroll, materials and contracts, utilities).

 

Table 2: Credit Rating Limits

Credit Rating

Maximum

Holding

Remaining Capacity

Value

Return on Investment

Bank Accounts

100.00%

7.74%

92.26%

$12,406,799.38

1.50%

AAA

100.00%

0.00%

100.00%

N/A

N/A

AA

100.00%

38.04%

61.96%

$61,000,000.00

2.66%

A

60.00%

24.45%

35.55%

$39,200,000.00

2.86%

BBB & NR

40.00%

29.77%

10.23%

$47,740,000.00

2.89%

Below BBB

0.00%

0.00%

0.00%

N/A

N/A

Certification by Responsible Accounting Officer

 

I, Jason Cooke, hereby certify that all investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.

 

  


Council Meeting                                                                                                25 June 2019

 

 

5.4     Adoption of Integrated Planning and Reporting Documents - Delivery/Operational Plan 2019/20 to 2022/23 and Resourcing Strategy

TRIM REFERENCE:        2019/1107

AUTHOR:                       David Waddell, Acting General Manager    

 

 

EXECUTIVE Summary

At the Extraordinary Council meeting on 14 May 2019 the following was resolved:

 

RESOLVED - 19/273                                                                           Cr J Hamling/Cr S Munro

That Council resolves:

1        To place the draft Delivery/Operational Plan 2019/20 – 2022/23 and draft Resourcing Strategy documents (Long Term Financial Plan, Workforce Management Plan and Asset Management Policy and Strategy) on public exhibition for a minimum of 28 days.

 

The Delivery/Operational Plan delivers:

1.   An operating surplus of $158,152 for the general fund

2.   $59.5 million in capital expenditure in the general fund

3.   $0.35 million surplus in the overall cost to Council

4.   Operating surpluses in water ($1.0 million) and sewer funds ($1.2 million) inclusive of capital works totalling $8.0 million and $6.0 million respectively in the 2019-20 financial year.  Surpluses in these funds are accumulated to meet future capital costs as the city grows modelled over a 30 year plan.

Council is again undertaking an ambitious program and has secured funding or seeking external funding to enable it to deliver projects for the Orange community. Key projects include:

·    $15.5 million towards a CBD upgrade (plus $15 million in year 2);

·    $15.1 million for the Southern Feeder Road Stage 2 ($10.6M secured);

·    $3.7 million for the Gallery extension ($4M secured);

·    $5.1 million for the NDR/William Maker Drive roundabout ($2.35M secured);

·    $2.8 million for further Forest Road upgrades;

·    $1.5M for Animal Shelter;

·    $1.8 million for the Cricket Centre of excellence ($1M secured);

·    $2 million for Wade Park developments;

·    $1.3 million for the Canobolas scout camp ($1.55M secured); and

·    $165,000 for the support of community organisations and events as part of the donations and sponsorship budgets.

In formulating the plans the guidance of Council in terms of program, project and grant priorities have been included where possible and fiscally responsible. This has included the allocation of funding to enable Council to continue to pursue grants for projects such as the CBD upgrade and the provision to seek leverage for further funding for Wade Park.

Council has recently been advised of the successful application to the NSW Government for $2.35 million towards the NDR/William Maker Drive roundabout and $1.55 million for security and passenger enhancements at the Airport. These projects and their expected funding sources were already included in the budget and as such do not affect the bottom line position.

Those priorities and ideas which haven’t been able to be afforded at this stage will be further reviewed as Council continues to look at opportunities going forward at quarterly reviews and subsequent plans as they provide a valuable ledger of community wishes.

 

Key points to note

1.   In bringing forward some key projects the Plan is ambitious and will require some loans (Animal Shelter and Southern feeder road) as well as significant effort in some cases to achieve co-funding and grants. The use of additional loans will result in Council’s debt ratio continuing to meet the NSW Government benchmark, assisted by the retirement of an existing loan in late 2018/19.

2.   It is considered that Council should be ambitious in pursuing a large project and service agenda, making the most of leverage funding opportunities to lift outcomes for the community.

3.   At an operational budget level, Council has made savings on areas such as phone charges (50k) and computer leases (20k), however some costs have risen well above the typical 1.8 per cent rise afforded in the budget, particularly in terms of the emergency services levy (100k), electricity charges (400k) and insurance costs (20k).

4.   In 2018/19 the Council responded to the China Sword Policy and consequent ramifications on recycling operations impacted both domestically and on a global scale by requesting assistance from the State Government to support the Orange community with interim funding and assistance via a one-off $47 million assistance package. Under the scheme, assistance was only available up to a four month period ending 31 August 2018.

The Council is continuing to support the advocacy effort of Local Government NSW to identify a sustainable long-term solution to the problem that reduces the burden on Orange ratepayers. However, in the interim, ongoing processing costs of $60.00/tonne will have to be met through a necessary increase on the domestic recycling charge. This has been reflected in the proposed 2019/20 user fees and charges.

5.   There is currently no provision in the budget or user fees and charges for a bulk waste collection service. Council can choose to include this initiative.

6.   No provisions have been made for “Election Promises” that have yet to be formalised through State and Commonwealth government processes. This includes commitments for the Sporting Precinct and the Conservatorium Planetarium Projects.

 

7.   Further additional operational levels of service are proposed in areas such as city presentation to meet the demands of continued growth in population.

This has resulted in a low level of operating surplus in the General Fund and a moderate level of surplus in the utility funds to contribute towards meeting future needs. The summary result of the various funds including items within this report is:

 

Operating Result (by Fund)

 

2019/2020
Proposed

2020/2021
Proposed

2021/2022
Proposed

2022/2023
Proposed

General Fund

(158,152)

(414,973)

(568,787)

(824,801)

Water Fund

(1,042,944)

(1,098,088)

(1,135,814)

(1,244,712)

Sewer Fund

(1,205,656)

(1,240,073)

(1,226,041)

(1,312,797)

 

 

 

 

 

Total (All Funds)

(2,406,752)

(2,753,134)

(2,930,642)

(3,382,310)

Overall Result (by Fund)

 

2019/2020
Proposed

2020/2021
Proposed

2021/2022
Proposed

2022/2023
Proposed

General Fund

(258,074)

(641,060)

(63,643)

(558,243)

Water Fund

(50,220)

(2,578,644)

(3,600,399)

(65,575)

Sewer Fund

(40,818)

(52,963)

(2,471,379)

(309,543)

 

 

 

 

 

Total (All Funds)

(349,112)

(3,272,667)

(6,135,421)

(933,361)

Note: Positive amounts equal a deficit result

This report seeks Council’s adoption of the suite of Integrated Planning and Reporting (IP&R) documents, being:

·    2019/20 - 2022/23 Delivery/Operational Plan

·    Resourcing Strategy incorporating the Long-Term Financial Plan, Workforce Management Plan, Asset Management Policy and Strategy.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.3 Our City - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions”.

Financial Implications

The proposed Delivery/Operational Plan identifies the operational and subsequent budgetary impacts arising in the delivery of the proposed levels of service.


 

Policy and Governance Implications

The Local Government Act 1993 requires Council to exhibit the documents for a minimum of 28 days. The documents were exhibited for 28 days from 15 May.

The draft suite of documents has not been reproduced with this report, however following Council’s adoption of the documents, they will be updated and a full copy supplied to all Councillors and made available on Council’s website.

 

 

Recommendation

That Council resolves:

1    In accordance with Sections 534, 535, 537 and 538 of the Local Government Act 1993, to adopt the following structure for rating purposes for the period 1 July 2019 to 30 June 2020, and make the ad valorem rate in the dollar and base amount as detailed in the table below, noting that land value to be used is based on the valuation date of 1 July 2016 and supplementary information provided since that date, for the rateable land in the Orange Local Government Area, as follows:

 

Ordinary Rates

No. of assessments

Value of assessments

$M

Ad Valorem

Amount

Base

Amount

Base Amount %

of Total

Estimated Yield $

Residential

16,161

1,967

0.006037

696.10

48.65%

23,123,250

Residential – Rural Residential

 

509

 

185

 

0.003392

696.10

 

36.06%

 

982,552

Residential – Clifton Grove

 

229

 

64

 

0.004403

696.10

 

36.23%

 

440,035

Residential – Ammerdown

 

43

 

13.5

 

0.005238

696.10

 

29.64%

 

100,970

Residential – Village

 

190

 

21

 

0.003783

 

413.15

 

49.74%

 

157,825

Farmland

371

261

0.001699

696.10

36.77%

702,415

Business

1,275

558

0.012786

696.10

11.07%

8,016,762

Business – Village

 

18

 

2

 

0.004006

 

391.25

 

49.88%

 

14,120

Special Rates

 

 

 

 

 

 

Orange Central Business Area

 

325

 

154

 

0.004474

 

N/A

 

N/A

 

688,779

 

 

 

 

 

TOTAL

$34,226,708

 

2    To adopt the Schedule of Fees and Charges as listed in the exhibited draft Delivery/Operational Plan for the period 1 July 2019 to 30 June 2020, provided that such changes may be varied by any alteration to the Local Government Act 1993 or Local Government (General) Regulation as directed by the NSW Government and subject to Council having the right to vary fees charged during the year subject to the required exhibition processes being observed, with the following amendments to be re-advertised and exhibited for 28 days, noting these are the ex GST amounts:

a    The Family Day Care ‘Before and After School Care’ fee change from $8.10-$10.70 to $8.10-$13.10 (ex GST)

         

That the fees and charges for the Companion Animals Act as circulated by the NSW Government be amended and adopted as follows (ex GST):

·    Companion Animals – For a de-sexed animal – from $57.00 to $58.00

·    Companion Animals – For a de-sexed animal owned by an eligible pensioner – from $24.00 to $25.00

·    Companion Animals – For a de-sexed animal sold by eligible pound or shelter – from $28.50 to $29.00

·    Companion Animals – For an animal not de-sexed – from $207.00 to $210.00

·    Companion Animals – Animal not de-sexed but kept by a recognised breeder for breeding purposes – from $57.00 to $58.00

3    That the following expenditure for the period 1 July 2019 to 30 June 2020 be voted in accordance with the requirements of Clause 211 (2) of the Local Government (General) Regulation 2005:

 

2019/20

General Fund

Water Supply

Sewer Operations

All Funds

Operational Expenditure

$75,193,879

$14,440,640

$10,238,513

$99,873,032

Capital Expenditure

$59,489,170

$7,964,116

$6,037,820

$73,491,106

Loan Repayments

$2,657,982

$274,701

$150,028

$3,082,711

TOTAL

$137,341,031

$22,679,457

$16,426,361

$176,446,849

 

 

4    To adopt the:

a     2019/20 – 2022/23 Delivery/Operational Plan

b     Resourcing Strategy incorporating the Long-Term Financial Plan, Workforce Management Plan, Asset Management Policy and Strategy

 

5    That the Councillor allowance be set at $20,280 and the Mayoral Allowance be set at $44,250 for 2019/20, being the maximum allowable for Regional Rural councils as determined by the Local Government Remuneration Tribunal.

 

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

Service Delivery

The Delivery/Operational Plan identifies levels of service for the range of Council’s operations. These levels of service are also identified as part of the Asset Management Strategy and Plans.

The Delivery/Operational Plan identifies key projects and services Council will deliver over the term of the Plan, and quarterly performance indicators will provide a measure of Council’s performance in achieving these objectives.

Image and Reputation

The Delivery/Operational Plan is a pledge to the community to deliver an agreed level service, initiatives and projects over the next four years.

 

Stakeholders

The Delivery/Operational Plan identifies key agencies and other groups that are stakeholders in key Council activities. The Plan identifies the range of government agencies that provide advocacy, funding and partnerships to Council.

 

 

 

SUPPORTING INFORMATION

Delivery/Operational Plan

The Delivery Plan must cover a four year period and is designed to illustrate the tasks that will deliver the objectives and strategies as depicted in the Community Strategic Plan.

The Operational Plan has to show the current year of the four years depicted in the Delivery Plan. Given the duplication of information, Orange City Council, like a number of other councils, has determined to combine the Delivery and Operational Plans into one document.

The combined Delivery/Operational Plan presents the first four years of the 10 year Long Term Financial Plan that is a required element in the Resourcing Strategy within the Integrated Planning and Reporting framework as required under the Local Government Act 1993 (NSW).

Many of the actions and performance measures in the existing Delivery/Operational Plan have been carried forward in the 2019/20 - 2022/23 Delivery/Operational Plan.

Assumptions used in preparing the Delivery/Operational Plan are as follows:

·    Rating increase as set by NSW Government – 2.7% in 2019/20, 2.5% thereafter

·    NSW Local Government Award salary increases – 2.5% in all years

·    Consumer Price index increment – 1.8% in 2019/20, 2.5% thereafter

·    Water charges – increase 1.8% in 2019/20, 2.5% thereafter

·    Sewer charges – increase 1.8% in 2019/20, 2.5% thereafter

·    Superannuation – increase as per required – 9.5% in all years (future increases when confirmed will be factored into the forward budget years)

·    Continuation in budgeting of the Financial Assistance Grant

 

Donations

The proposed donations allocations are based on the current donations policy. The major change in the program at this time will be to add the general donations and emergent funding pools together and offer quarterly funding rounds to make the system easier for community members to access. At present applicants must submit an application in February for an event that may be held in June the following year.  This tends to disadvantage smaller groups. This does not require a change to the existing policy. All donation areas over the four years in the Delivery/Operational Plan are shown below.

 

Category

2019/20

2020/21

2021/22

2022/23

General Donations

60,000

60,000

60,000

60,000

Sports Facility grants

50,000

50,000

50,000

50,000

Sports Participation program

13,900

13,900

13,900

13,900

Donation to Orange Harness Racing

20,000

20,000

20,000

20,000

Emergent funding requests

20,000

20,000

20,000

20,000

 

Issues raised by Councillors at briefing sessions and follow up requests from matters raised at briefing sessions

Councillors were consulted through briefings during the exhibition period where a number of initiatives not included in the exhibited papers were considered. Some initiatives were brought forward by Councillors whilst others were in response to submissions received during the exhibition period.

The draft Delivery/Operational Plan discussions by Councillors at these briefings and in subsequent requests has resulted in the changes detailed in the tables below and have been included in the 2019/20 Delivery/Operational Plan since the draft went on exhibition.

 

Councillors are yet to make a decision on the reintroduction or otherwise of bulk waste collection services, however regardless of their decision, it is assumed that any service will be cost neutral as users of the service will pay for the cost of the service. 

These items are subject to Council direction. Should they not proceed or proceed in a different form the adjustments will be processed in future quarterly reviews.

General Fund Operating Result

Opening general fund surplus operating result

($75,152)

ADD

Likely withdrawal from and windup of Evocities

($100,000)

Deferral of corporate services restructure

($260,000)

($435,152)

LESS

Increase in emergency services levy

$95,000

Health Committee Healthy Orange Project

$30,000

Local housing study

$35,000

Flying fox management

$5,000

Orange heritage study

$30,000

Biodiversity mapping

$20,000

Purchase of dragon sculpture at Cook Park

$2,000

Lockers at the aquatic centre

$5,000

Lighting for Huntley Rd building surrounds SJBP

$5,000

Bulk waste collection (assuming user pays)

$0

Line marking maintenance of bike lanes

$10,000

Approval process for Spring Creek dam access

$30,000

Master planning at former BMX site

$10,000

Closing general fund surplus operating result

($158,152)

 

General Fund Overall Cost to Council

Opening general fund overall cost to council

($500,074)

ADD

Movement in general fund operating result

($83,000)

($583,074)

LESS

Wentworth playground improvements

$30,000

Accessible swings at Cook Park and Lake Canobolas

$60,000

Fencing of off-leash area in North Orange

$15,000

New footpath construction (additional funding)

$100,000

Heritage Projects

$25,000

Player shelters at Sir Jack Brabham Park

$95,000

Closing general fund overall cost to council

($258,074)

 

There have been no changes made to the 2019/20 Delivery/Operational Plan for the water fund or sewer fund.

 

Public Exhibition

The draft Community Strategic Plan, Delivery/Operational Plan and Resourcing Strategy were placed on public exhibition from 15 May 2019 to 12 June 2019. Over that time, a number of opportunities were provided to the community to provide information and encourage submissions including:

·    Media releases

·    E-news

·    Social media including Council’s Facebook page

·    Newspaper advertising

The information was focussed on driving traffic to Orange Your Say site. During the exhibition period there were:

·    1,400 visits to the site. Of those, 1,103 were aware participants (they visited the site),

·    462 were informed (they downloaded documents or viewed multiple pages) and

·    129 were engaged (they undertook a survey or posted in the guestbook.

 

A summary of the main themes of the submissions and Council’s response follows.

 

Submission topic

Council Response

Enhancement of Wentworth Estate Playground

$30,000 allocation added to 2019-20 Delivery/Operational Plan

Enhancement of play equipment at various parks

Delivery/Operational Plan  includes a $60,000 for enhancement / new playgrounds

Summer Street Enhancement

Will be considered in Future City Project

Upgrade to Woolworths Carpark for safer pedestrian access

Will be considered in Future City Project

More walking / Running tracks

Will be considered in Future City project.

Leash Free areas

$15,000 allocation added to 2019-20  Delivery/Operational Plan

Pedestrian refuges at OPS and traffic management

Will be considered in Future City project

Maintenance of bike lanes

$10,000 allocation added to 2019-20  Delivery/Operational Plan

Enhancement of plantings in CBD and Roundabouts

Delivery/Operational Plan includes a $250,000 allocation for city presentation enhancement.

Footpaths in specific locations

Delivery/Operational Plan includes a maintenance program. $100,000 allocation added to 2019-20 Delivery/Operational Plan for new footpaths. Locations to be decided utilising a risk and demand matrix developed by Council

“Big Ticket” event

Council investigating a major event for Orange

Bulky Waste

Council to consider if a Bulky Waste pick up will be reintroduced and the mechanism to meet that cost e.g. user pays.

Enhance pedestrian routes across city

Will be considered in Future City project.

Standards Australia subscription to Orange City Library

Available on demand from Orange City Library

Lights at Lomas Skate Park and seating upgrade

Will be included in future grant applications under Stronger Country Communities Fund and other grant programs

Lighting at the Moulder Park Velodrome

Will be included in future grant applications under Stronger Country Communities Fund and other grant programs

Naylor Pavilion enhancement – toilets, kitchen

Will be included in future grant applications under Stronger Country Communities Fund and other grant programs

Public toilets in parks

Currently under consideration by Council

 

There was general support for council initiatives and projects in the draft Delivery/Operational Plan. The full survey results can be found in the attachments to this report.


 

SUBMISSIONS

Arising from the exhibition period, Council has received a four formal written submissions. A copy of each written submission has been provided as an attachment to this report.

Submissions Summary

Submission 1

Received from

 Scrabble Group

Request Reduction in fees for hiring hall for Scrabble group

Staff Comment

Staff recommend that the current arrangement of 10 free uses of a hall is sufficient and that no amendment is required. Should the Scrabble club wish to seek a donation to meet the future hire fees they can do so under Council’s donation policy

Recommendation