Ordinary Council Meeting
Agenda
4 June 2019
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Ordinary meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 4 June 2019 commencing at 7.00pm.
David Waddell
Acting General Manager
For apologies please contact Administration on 6393 8218.
Council Meeting 4 June 2019
EVACUATION PROCEDURE
In the event of an emergency, the building may be evacuated. You will be required to vacate the building by the rear entrance and gather at the breezeway between the Library and Art Gallery buildings. This is Council's designated emergency muster point.
Under no circumstances is anyone permitted to re-enter the building until the all clear has been given and the area deemed safe by authorised personnel.
In the event of an evacuation, a member of Council staff will assist any member of the public with a disability to vacate the building.
1.1 Apologies and Leave of Absence
1.2 Livestreaming and Recording
1.3 Acknowledgement of Country
COUNCIL MEETING ADJOURNS FOR THE CONDUCT OF THE OPEN FORUM
3 Confirmation of Minutes of Previous Meeting
3.1 Minutes of the Ordinary Meeting of Orange City Council held on 21 May 2019
COUNCIL MEETING ADJOURNS FOR THE CONDUCT OF THE POLICY COMMITTEES
Planning and Development - Chaired by Cr Russell Turner
Employment and Economic Development - Chaired by Cr Tony Mileto
Infrastructure - Chaired by Cr Sam Romano
Sport and Recreation - Chaired by Cr Jason Hamling
Environmental Sustainability - Chaired by Cr Mario Previtera
Finance - Chaired by Cr Joanne McRae
Services - Chaired by Cr Stephen Nugent
4 Notices of Motion/Notices of Rescission
4.1 Rescission Motion - Orange Ex-Services Club Pool
4.2 Notice of Motion - Councillor Expenses
5.1 Australian Local Government Women's Association Conference - Attendance by Cr Joanne McRae
5.2 Recreational use of Spring Creek and Suma Park Dams.
5.3 Options Report - Public Space Amenities
6 Closed Meeting - See Closed Agenda
6.1 Tenders for Cargo Road Street Lighting
6.3 Lease of 142 March Street Orange
7 Resolutions from closed meeting
1 Introduction
1.1 Apologies and Leave of Absence
1.2 LIVESTREAMING AND RECORDING
This Council Meeting is being livestreamed and recorded. By speaking at the Council Meeting you agree to being livestreamed and recorded. Please ensure that if and when you speak at this Council Meeting that you ensure you are respectful to others and use appropriate language at all times. Orange City Council accepts no liability for any defamatory or offensive remarks or gestures made during the course of this Council Meeting. A recording will be made for administrative purposes and will be available to Councillors.
1.3 Acknowledgement of Country
1.4 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
Recommendation It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting. |
3 Confirmation of Minutes of Previous Meeting
RECOMMENDATION That the Minutes of the Ordinary Meeting of Orange City Council held on 21 May 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate records of the proceedings of the Council meeting held on 21 May 2019. |
Attachments
1 Minutes of the Ordinary Meeting of Orange City Council held on 21 May 2019
ORANGE CITY COUNCIL
MINUTES OF THE
Ordinary Council Meeting
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 21 May 2019
COMMENCING AT 7.00pm
Attendance
Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Nugent, Cr M Previtera, Cr R Turner, Cr J Whitton
Director Technical Services, Acting Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Governance Coordinator, Manager Financial Services, Manager Corporate and Community Relations
1.1 APOLOGIES
RESOLVED - 19/274 Cr S Romano/Cr M Previtera That the apologies be accepted from Cr S Munro and Cr G Taylor for the Council Meeting of Orange City Council on 21 May 2019. |
1.2 LIVESTREAMING AND RECORDING
The Mayor advised that the meeting was being livestreamed and recorded.
1.3 ACKNOWLEDGEMENT OF COUNTRY
1.4 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
LATE ITEM
RESOLVED - 19/275 Cr S Nugent/Cr K Duffy That the following late item be dealt with at the meeting of Orange City Council held on 21 May 2019: 6.4 – Recruitment of General Manager Position
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2 Mayoral Minutes
Nil
THE MAYOR CALLED A MINUTE SILENCE FOR THREE LONGSTANDING LOCAL RESIDENTS WHO PASSED IN THE LAST WEEK – GRAHAM SMITH, TOM ELLIS AND PETER DARLEY
MATTER ARISING
RESOLVED - 19/276 Cr R Turner/Cr K Duffy 1 That Council send letters of congratulations to the Member for Calare, Andrew Gee MP, and also the Prime Minister, Hon Scott Morrison MP, on their election wins from the weekend. 2 That a letter be sent to Member for Calare, Andrew Gee MP: · Congratulating Mr Gee and the Coalition on their electoral victory; · Seeking confirmation of the $10 million commitment made to the Conservatorium and Planetarium; and · That the letter be signed by all Councillors and the Acting General Manager.
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3 Confirmation of Minutes of Previous Meeting
RESOLVED - 19/277 Cr K Duffy/Cr J Whitton That the Minutes of the Ordinary Meeting of Orange City Council held on 7 May 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 7 May 2019. |
RESOLVED - 19/278 Cr J Whitton/Cr S Nugent That the Minutes of the Extraordinary Meeting of Orange City Council held on 14 May 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 14 May 2019. |
4 Notices of Motion/Notices of Rescission
Nil
5 General Reports
5.1 Recommendations and Resolutions from Policy Committees TRIM Reference: 2019/959 |
RESOLVED - 19/279 Cr J Whitton/Cr S Nugent 1 That the resolutions made by the Infrastructure Policy Committee at its meeting held on 7 May 2019 be noted. 2 That the resolutions made by the Sport and Recreation Policy Committee at its meeting held on 7 May 2019 be noted. 3 That the resolutions made by the Environmental Sustainability Policy Committee at its meeting held on 7 May 2019 be noted. 4 That the resolutions made by the Finance Policy Committee at its meeting held on 7 May 2019 be noted. 5 That the resolutions made by the Services Policy Committee at its meeting held on 7 May 2019 be noted.
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5.2 Statement of Investments - April 2019 TRIM Reference: 2019/873 |
RESOLVED - 19/280 Cr K Duffy/Cr J Whitton That Council resolves: 1 To note the Statement of Investments as at 30 April 2019. 2 To adopt the certification of the Responsible Accounting Officer.
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5.3 3rd Quarter Budget Review and Performance Report 2018/19 TRIM Reference: 2019/877 |
RESOLVED - 19/281 Cr K Duffy/Cr J Whitton That Council resolve: 1 Approve the Quarterly Budget and Performance Indicators Review for January to March 2019, incorporating the bank reconciliation statement. 2 Approve the Proposed Variations set out in Table 4 of the submission.
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QUESTIONS TAKEN ON NOTICE On Item 5.2.6 in the Performance Indicators, Cr McRae requested Council be provided with numbers of adult residents with intellectual disabilities that are provided with supported accomodation services. |
On Item 5.3.1 of the Performance Indicators, Cr McRae requested details of agencies that deliver affordable and social housing in Orange in addition to Housing Plus. |
5.4 Update on Outstanding Resolutions of Council including Questions Taken on Notice and Notices of Motions. TRIM Reference: 2019/112 |
RESOLVED - 19/282 Cr S Nugent/Cr M Previtera That the information provided in the report by the Manager Corporate Governance on Outstanding and Completed Notices of Motion, Questions of Notice and Matters arising be acknowledged.
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5.5 Strategic Policy Review TRIM Reference: 2019/776 |
RESOLVED - 19/283 Cr K Duffy/Cr T Mileto That Council resolves to: 1 Place the following draft Strategic Policies on public exhibition for a minimum of 28 days: · ST009 – Revenue and Pricing · ST029 – Donations and Grants 2 That the General Manager be given a delegation to approve donations under Sport Participation Program under section 377(1A) of the Local Government Act. 3 That Council adopt the following policies: · ST050 – Strategic Policy – Code of Meeting Practice · ST110 – Strategic Policy – Code of Conduct for Councillors, Committee Members, Delegates and Council Advisors · ST020 – Strategic Policy – Councillor Payment of Expenses and Provision of Facilities · ST010 – Strategic Policy – Code of Conduct - Staff
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5.6 Table Drains on Northern Distributor Road TRIM Reference: 2019/875 |
RESOLVED - 19/284 Cr R Turner/Cr S Nugent That Council resolves that a report be prepared to the City of Orange Traffic Committee recommending that No Stopping signs be erected along the sections of the Northern Distributor Road with narrow shoulders and deep table drains as identified in this report.
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6 Closed Meeting
In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
In response to a question from the Mayor, the Acting General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.
The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.
Recommendation That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions: 6.1 Acquisition of Land - Southern Feeder Road Part Stage 3 This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.2 Acquisition of Land - Southern Feeder Road Stage 3 This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.3 Tender for Brendon Sturgeon Oval Lighting Design and Construction This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.4 Recruitment of General Manager Position This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. |
The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 7.39pm.
The Mayor declared the Ordinary Meeting of Council resumed at 8.00pm.
7 Resolutions from Closed Meeting
The Acting Director Corporate and Commercial Services read out the following resolutions made in the Closed Meeting of Council.
6.1 Acquisition of Land - Southern Feeder Road Part Stage 3 TRIM Reference: 2019/832 |
RESOLVED - 19/285 Cr S Nugent/Cr K Duffy That Council resolves: 1 That Council acquire approximately 25m2 of part Lot 79 DP979808 for construction of the Southern Feeder Road Stage 3 in accordance with the details outlined in this report. 2 That upon acquisition, the land be classified as Operational. 3 To delegate to the General Manager such authority as may be necessary or convenient to give effect to this resolution, including without limitation the affixing of the Seal of the Council on any document if required.
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6.2 Acquisition of Land - Southern Feeder Road Stage 3 TRIM Reference: 2019/932 |
RESOLVED - 19/286 Cr K Duffy/Cr M Previtera That Council resolves: 1 That Council acquire approximately 18m2 of part Lot 105 DP777195 for construction of the Southern Feeder Road Stage 3 in accordance with the details outlined in this report. 2 That upon acquisition, the land be classified as Operational. 3 To delegate to the General Manager such authority as may be necessary or convenient to give effect to this resolution, including without limitation the affixing of the Seal of the Council on any document if required.
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6.3 Tender for Brendon Sturgeon Oval Lighting Design and Construction TRIM Reference: 2019/943 |
RESOLVED - 19/287 Cr S Nugent/Cr J Hamling That Council resolves: 1 The Acting General Manager, or his nominee, enter into a standard contract with Activenergy Pty Ltd for the design and construction of sportsground lighting at Brendon Sturgeon Oval for the amount of $159,014 exclusive of GST; 2 To grant permission to the Acting General Manager or nominee to do such things as may be necessary or convenient to give effect to this decision, including affixing the Council Seal to all relevant documents if required.
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Division of Voting |
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Voted For |
Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Nugent, Cr M Previtera, Cr R Turner, Cr J Whitton |
Voted Against |
Nil |
Absent |
Cr S Munro, Cr G Taylor |
6.4 Recruitment of General Manager Position TRIM Reference: 2019/1012 |
RESOLVED - 19/288 Cr R Kidd/Cr S Romano 1 That Council appoint members of a selection panel to determine a short-list of candidates for the position of General Manager. 2 That the recruitment process as specified in the body of the report be adopted.
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The Meeting Closed at 8.03PM
This is Page Number 8 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 21 May 2019.
4 Notices of Motion/Notices of Rescission
RECORD NUMBER: 2019/1061
We, CR Glenn Taylor, Cr Kevin Duffy and CR JEFF WHITTON wish to move the following Rescission Motion at the Council Meeting of 4 June 2019:
That Council rescind the following resolution of the Sport and Recreation Policy Committee meeting of 7 May 2019:
2.1 Orange Ex-Services’ Club - Aquatic CentrE RESOLVED - 19/248 Cr R Kidd/Cr S Nugent That Council not continue with the feasibility study of OESC.
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Signed Cr Glenn Taylor Cr Kevin Duffy Cr Jeff Whitton
RECORD NUMBER: 2019/1029
I, CR Scott Munro wish to move the following Notice of Motion at the Council Meeting of 4 June 2019:
That Council resolves, notwithstanding the existing policy, that Councillor travel expenses be claimed within a three month period, that all Councillor expenses must be claimed prior to 30 June 2019 or the Councillor waives the right to claim for these expenses at a future date.
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Signed Cr Scott Munro
RECORD NUMBER: 2019/1084
AUTHOR: Joanne McRae, Cr
EXECUTIVE Summary
The Australian Local Government Women’s Association Conference was held at Novotel, West HQ, Rooty Hill and was hosted by Blacktown City Council on 15-17 May 2019. This report provides a summary of that Conference.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “16.1 Collaborate - Work in partnership with other Councils, regional organisations and State and Federal Governments”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That information in this report be acknowledged. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Theme: Celebrating 100years of women
Welcome from Mayor of Blacktown City, Stephen Bali, MP
Welcome to Country - Julie Clark Jones, Traditional Custodian and knowledge holder of fresh and saltwater clans of the Dharug
Cr Coral Ross - ALGWA National President, Councillor City of Boroondara
Dec 2019 marks 100yr anniversary of the election of the first woman to any level of government in Australia: Susan Grace Benny - Brighton Council (SA).
34.94% of local councillors in Australia are women; Tasmania has 39.9% the highest % in the nation. NSW has only 29.5%, and the lowest rate in Australia.
Issues of sexual harassment and bully for councillors and staff, working to improve code of conduct and enforce respectful behaviours following issues in City of Melbourne & changes enacted in Victoria in the last few months.
Why we need gender diversity.... men never have to justify their over-representation, “Why do we need men in local government?” is a question never asked.
Libby Lyons - Director, Australia’s Workplace Gender Equality Agency
Commencement of ALGWA in 1951, Dame Enid Lyons was first women elected to House of Reps, and first Cabinet Minister. She outlined constraints in women’s engagement in the workplace, milestone events in gender equity, including issues in wages and pay inequities, wartime demands, and social progress over the last 100 years. Workplace improvements in pay equity, women in management and projections for future gains were addressed.
It was a presentation utilising archival film footage, including Helen Reddy’s “I am woman” from 1971. Hearing the audience members join in to sing along was an unexpectedly emotional moment for me.
For those who are interested in a visual representation of male privilege, a video from london.gov.uk/ourtime #behindeverygreatcity
https://m.youtube.com/watch?v=byq-EH9cR00
Kate Jenkins - Australian Sex Discrimination Commissioner
1 in 3 women have experienced sexual harassment at work
Women aged over 55years are the highest growing group of homeless in Australia. In Australia, 15% of Mayors are women.
Maryam Zahid - “Afghan Women on the move”
Shared her story of leaving Afghanistan at the age of 15, moving to Sydney in 1999 as a 20year old. She completed the HSC as a 20year old, with the school agreeing to give her access to education, making up for her previous disrupted education experiences. She progressed to pursue higher education in social work and health. Current role, as SydWest Multicultural Services - Domestic Violence Prevention Officer, working across diverse communities on mental health and post-natal depression for refugee and migrant women. She established ‘Afghan women on the move’ as a platform for engaging with women with similar background, where their stories have been hidden or forbidden. The group provides opportunities for storytelling and sharing, photographic exhibitions and cultural events.
Victoria Weekes - Chair, Australian Gender Equality Council
‘Are we at a tipping point for gender equality?’
Realism v optimism; building cultural change
Graduate rates for degree qualifications, women represent 57.7% and have exceeded male graduates since 1985.
35% of MBA Graduates, improvement from 28% in 1995
12.4% of engineering graduates are women, and only 2/3 of these take up operational roles
When ASX gender reporting guidelines were enacted, increase in female board members was seen, however Chair/CEO positions still behind (2235 for parity).
Variance in industries regarding gender pay gap: financial and construction are 30%; long term trend is a 0.8% decline in Gender Pay gap (mining boom impacts); women often in more part time and casual roles. The average weekly full time remuneration pay gap in Australia is 21.3%; with differences partly explained by industry feminisation, seniority, and position within band. This flows on to superannuation differences between genders. According to the World Economic Forum Global Gender Gap report (2018) Australia has dropped 24 places in 14 years.
To influence cultural and social norms in society, we need to start in primary schools, as recent studies have shown Year 7 and Year 11 students have already established career aspirations.
The Third Wave agec.org.au/itstime
In terms of media, acknowledging that progress is difficult and there will be angry people who disagree.
Amanda Spalding - former GM, Hay Shire Council
Amanda’s presentation related to her experience of protected interest disclosures, credit card fraud and Hay Shire Council.
Vanessa Parkes - Director, City Living at Blacktown City Council
“Addressed sustainability in our city”, presenting on climate change and sustainability. Blacktown City has approx 360,000 people, 44% aged under 30 years, 40% born overseas and largest urban ATSI population in NSW. 262km of waterways, 37ha of bushland under restoration by volunteers.
Electricity emissions contribute 65.9% of Council emissions.
Council takes a proactive role in addressing climate issues, urban heat islands, hot weather, water security, heat waves, bushfire smoke, management of intense storms and weather events, plus locations where residents can take refuge on hot days. Projected population increases present additional challenges.
Focus on renewing emissions (net zero by 2030); help residents adapt to urban heat (increase green canopy for shade, stormwater harvesting, permeable groundcovers); social adaptation to heat and climate change (heat refuges for population and heat related illnesses).
· Free plants for residents = 2 per year
· Stormwater harvesting as part of ‘integrated water management strategy’
· Energy and solar, residential rooftop has a higher uptake than NSW average,
· Electric fleet introduction to council vehicle sets; free roadside charge to electric vehicles.
· 114000 domestic waste bins collected each week, approx 61% prevented from landfill through alternative waste stream plant until EPA ban on mine site rehabilitation;
· 114000 recycling bins collected each week - video to address common questions;
· Waste app “b informed” including search option for items which can be recycled, bin reminders, messaging to council;
· Greenmoney for community recycling
· Sustainable living e-newsletter
· Clean cities project through litter prevention and reporting, including incentives for collection of litter through community events; ‘Hey Tosser’ program; dedicated litter enforcement officer; combination of education and enforcement for 80% reduction in litter
· Close loop recycling, including utilising recycled materials into their offices and facilities (eg. Recycled paper products used across all sites)
· Worm farm in council administration building to address organic wastes
· Community workshops for sharing of ideas and sustainable living issues (composting, worm farming, green cleaning, re-usable bag making, op shop tours)
Glennys James - Assistant CEO and Director Planning and Development, Blacktown City Council
43years of working in local government as a town planner, shift in attitudes to women in society and in the workplace and attitudes to women in town planning.
1976 population of 180,000. Now double, Blacktown is now the same size as Canberra, double the population of the Northern Territory.
Factors for success: support of mentors throughout career, providing support and opportunities; hard work and accepting additional responsibility; believed herself equal of others; resilient and adaptable to change; “I was myself”.
Addressed some of the impacts of technology on working life and resulting efficiencies, including expectations of communication for council staff and councillors.
Sexual harassment in the workplace was an issue in the 1970s and 1980s, with little support available as a young cadet planner and no senior women to discuss with. Once she progressed in seniority, it was less common or likely, but there are still issues with discrimination against women.
She has women working in all areas of her department, and recognises the contribution of women in value to the workplace and council operations. The professional skills and social skills of women should be more highly valued and a source of pride. Today, there are much better support options for women and their interests.
As she was provided with new challenges, she remained at the same council - provided with opportunities to grow and develop her skills - why change?
Deborah Thomas - Former Editor, Australian Women’s Weekly; Former Councillors, Woollahra Municipal Council
Quoted Eleanor Roosevelt: “A woman is like a teabag, you don’t know how strong she is until she gets in hot water.”
Deborah shared stories of her career choices, journalism, crisis management and publicity. Modelling, art school, qualifications at NIDA, Crawford Productions, Cleo Magazine 1987 - 1999, Women’s Weekly, Television, Surf Lifesaving, National Library of Australia, Ardent Leisure,
Leadership relies on good communication, and having people to inform you on the needs of the customer.
Advice offered:
· Support network for healing, allowing sharing of stories.
· Express appreciation for staff and hard work.
· Contacts and reputation to garner support
Career paths are no longer linear - career skills as something to focus on, rather than expectations of linear pathway. Eg. “What can I do for the company that will make me more valuable to the business”.
Focus on skills: board roles linked to skill sets, and identifying where your skills are applicable.
Local issues are the focus for all levels of government - people talk about issues which are personal to them.
Governance skills developed in local government; and understanding transferable skills to different settings.
“Be a yardstick of quality. Some people aren’t used to an environment where excellence is expected” Steve Jobs
Believes that calling out sexism can be fuel to the fire - just get on with doing the job.
A crisis can happen to anyone in any role, and a matter of when, not if.
Reputational damage erodes trust and makes it difficult for individuals and companies. Customers and stakeholders impacted personally and financially. Crisis miscommunication was an issue, assumptions of the process getting back on track was ill-informed. Missing important factors in dealing with incident and critics; waiting for things to settle down did not work, and a front foot approach ‘own your own story’ would have been better considering new media.
“Climbing mountains makes your legs stronger.”
Key lessons:
· Engage with the community and staff.
· Manage stakeholders
· Use people with expertise appropriately
· Ensure governance documents are up to date
· Media management
· Listen to yourself and use your skills
· Risk management and focus on potential challenges
“It takes 20mins to build a reputation and 5 minutes to ruin it” Warren Buffett
“Strength is built by one’s failures, not by one’s successes” Coco Chanel
Focus on ability rather than personal life - seems to be imbalance in media focus on women’s personal lives rather than their role.
“Hire on potential, as much as experience”
Kate De Costa - NSW Campaigner, Alliance for Gambling Reform
92,000 poker machines in NSW, half the national number, taking $6b in losses from residents in 2017.
$24b losses per year through gambling
Comparison of rates v poker machines
Councils as strong moral leaders in our communities have the opportunity to contribute to gambling reform
RECORD NUMBER: 2019/821
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
At its meeting of 4 December 2018 Council considered a report on the recreational use of Gosling Creek, Spring Creek Dam and Suma Park Dam. Council resolved:
However Council did not consider the other recommendations in the report. These recommendations were:
i. Not permit land or water based activity at Suma Park; and
ii. To commence the process to seek approval to permit access to Spring Creek Dam for non-powered and electric boating and fishing but not permit camping.
The report to Council on 4 December 2018 followed the conclusion of the exhibition period on the matter during which time Council received 133 submissions.
Of these 9 submissions were received opposing the proposals for Spring Creek Dam.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “2.1 Live - Identify and deliver sport and recreation facilities to service the community into the future”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That Council resolves to: 1 Not permit land or water based activity at Suma Park; and 2 To commence the process to seek approval to permit access to Spring Creek Dam for non-powered and electric boating and fishing but not permit camping.
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further considerations
The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:
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Service Delivery |
Drinking water quality, security of drinking water supply assets |
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Image and Reputation |
Tourism/economic impacts |
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Environmental |
Wildlife and wildlife habitat management, preservation of historic sites in the area, introduction of weeds or exotic plants, introduction of vermin and exotic animals, foreshore erosion, litter and heightened risk of bushfires |
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Health and Safety |
Legal and public liability, water quality health risks to users |
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Stakeholders |
Orange residents, external/regional users (including sporting clubs), Federal and State Government Approvals Authorities/Regulators |
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SUPPORTING INFORMATION
At its meeting of 15 May 2018 Council considered a report on the Gosling Creek, Spring Creek and Suma Park Dams.
A workshop was conducted to further consider the proposals. Following the conduct of the workshop, Council again considered the report on 4 September 2018 which included the following information.
SPRING CREEK DAM
Spring Creek Reservoir is owned by Orange City Council and is classified as Community Land. The Plan of Management was adopted by Council on 3 December 2007. This plan specifically provides for the use of the land for “public water supply purposes along with specific provisions to permit the controlled and supervised rowing training and other low impact recreational activities subject to development consents and licensing arrangements”.
Key considerations
a Drinking Water Quality Risks
Spring Creek Dam is the secondary source of drinking water for Orange residents. The Australian Drinking Water Guidelines outline six guiding principles that are fundamental in the considerations of safe drinking water. One of these principles says that the “protection of water sources and treatment are of paramount importance and must never be compromised”
Introducing recreational activities onto Spring Creek Dam will have public health implications for the Orange Drinking Water Supply.
b Plan of Management
Spring Creek Dam is classified as Community land. The current Plan of Management was adopted by Council on 3 December 2007. This plan specifically provides for the use of the land for “public water supply purposes along with specific provisions to permit the controlled and supervised rowing training and other low impact recreational activities subject to development consents and licencing arrangements”
Any change to this Plan of Management needs to be exhibited and adopted by Council as required under the Local Government Act. The current Plan of Management for Spring Creek Dam specifically states that “Uncontrolled recreation activities were considered inappropriate due to the needs to protect habitat values and limit access to protect the integrity of the water supply, considering the likely impacts of a range of activities”
c Land zoning
The zoning for Spring Creek Dam is for water supply purposes and recreational use is not permissible under this zoning. The LEP will need to be amended in order to rezone the whole site to Public Recreation RE1. The surrounding private land is zoned E3 Environmental Management and RU1 Primary Production. Recreation would then be permissible in the zone, subject to consent.
d Access To Spring Creek Dam For Water Non Powered Boating Activities
As illustrated below access to Spring Creek Dam is controlled by a locked gate and pedestrian access point at the southern end of Lone Pine Avenue at the North East point of the dam. This is the access point to the Kinross Wolaroi School Rowing facility. All other land surrounding Spring Creek Dam is privately owned. The impact of introducing uncontrolled recreation onto Spring Creek Dam on adjoining landowners also needs to be considered.
Council should also note that adjoining landowners access the dam for non-powered boating activities and fishing. There is also strong evidence that members of the public also access the dam for these activities gaining access through fence lines or via the pedestrian access at this access point.
The regulation of this activity would improve the safety of its conduct and provide access to the community.
Access point – Spring Creek Dam
· Council could explore the redevelopment of this entrance point to provide a parking area and access point for non-powered boating activities. Access to the dam wall is available along the eastern side.
· Topography – the slope of land adjacent to the waterbody is suitable for access points
· Variable (low or high) water levels at any one given time may restrict access to the waterbody.
· “No-go” zones – buffer zones around critical water supply infrastructure will be required (i.e. near the dam wall)
· Opening hours need to be considered
e Access and variable water levels
f Health impact on users
· blue green algae outbreaks – using the waterbody would be restricted when blue green algae concentration is above health guidelines
OPPORTUNITIES AND CONSIDERATIONS
Opportunity |
Considerations |
Advantages |
Disadvantages |
Boating – non powered and electric |
· Access points · Amendment to plan of management, LEP and Development Application |
· Accessible from existing access road · Used by community currently · Regulate current unapproved activity
|
· Conflict with current users and landholders
|
Camping Located on western side of Spring creek dam |
· Supervision of site · Access · Provision of amenities
|
· Council Owned · Defined area
|
· Land locked no access · No facilities · Requires active supervision of users · Operational Cost |
Boating – powered |
· Access points · Water quality risk · Amendment to plan of management, LEP and Development Application |
· Nil
|
· Conflict with current users and landholders |
Fishing |
· Access points · Amendment to plan of management, LEP and Development Application |
· Provides an additional location for recreational fishing in Orange LGA. |
· Limited access from land based sites.
|
Cost Implications
Council staff were asked to provide information on boating, camping, fishing, amenities and car parking. For these to proceed Council would be required to conduct the following works:
· Land acquisition for camping
· Access road(s) and car parking
· Pathways/non-vehicle access routes
· Rubbish Bins
· Signage
· Toilets
· Cleared areas
· Potable water
· Water Entrance similar to that constructed at Gosling Creek
· Operational costs
Cost estimate based on the above requirements is $1.5m to $3.0m
If Council were to consider only access for non-powered boating and fishing the requirements would eliminate the need for land acquisition and reduced infrastructure requirement for the other elements.
Pending approvals it is estimated that the cost for the provision of access for non-powered boating and fishing would require:
· Access road and car parking
· Rubbish Bins
· Signage
· Toilets
· Potable water
· Water Entrance similar to that constructed at Gosling Creek
· Fish cleaning areas
· Operational Costs
Estimated cost for these elements would be $500,000 to $1M.
Timeframe for approvals, development and implementation
At this early stage, it is difficult to estimate a timeframe for the delivery of such a project given its complexity and key issues that will need to be considered.
As a guide the timeframe for the implementation of Rowing Training for Kinross Wolaroi School on Spring Creek Reservoir was:
· August 1999 – Commence Plan of Management development
· June 2001 – Plan of Management adopted by Council
· June 2002 – Development Application lodged for facility (Boatshed and Pontoon Jetty) and approved with consent to operate
· July 2002 – the Central West Environment Group sought intervention from NSW Land and Environment Court.
· May 2003 – NSW Land and Environment Court decision in favour of Kinross Wolaroi School and Orange City Council
· May 2004 – Orange City Council and Kinross Wolaroi School entered into a Licence to use Spring Creek Dam as a Rowing Facility
· December 2004 – Rowing Training commenced
The recommendations as they relate to Spring Creek and Suma Park dams in that report were:
i. Permit access to Spring Creek Dam for non-powered and electric boating, fishing but not camping;
ii. Not permit land or water based activity at Suma Park; and
Council exhibited the recommendations for a period of 28 Days and sought written submissions on the proposals.
During that period 14 objections were received to the proposal for Spring Creek Dam and Suma Park Dam. These submissions highlighted the potential impact on flora and the steps required to obtain approval.
A summary of the submissions follows:
Objectors to Spring Creek and Suma |
· Kinross · ECCO · Orange Field Naturalist and Conservation (Opposed to Suma, Spring Creek could be made available for fishing, but no camping) · Central West Environment Council · NSW Bird Atlassers Inc · Greg Michell · Stephen Gross · Lee Cook · Robert and Daphne Smith · Anne Salter · Cyril Smith · G Street · Dorathy Arnold · Julie Maddison |
Objectors to Spring Creek only |
· Lorraine Milla · Peter Toedter · John Sangster · Kel and Joan Regan |
Support Suma Park Dam |
Peter Toedter – Fishing appropriate on shore area. Water activities, although desirable, as done in Bathurst would give rise to many safety concerns. OFNC – Fishing but no camping as above |
Other |
Daroo Landcare Group - fishing at Spring Creek Dam - no camping at Spring Creek Reservoir Site - Suma Park Dam - yes to camping only |
Support |
Bill Brady – general additional free camping, not necessarily any of these spots |
However, given the current use by residents adjoining Spring Creek Dam and the activity of Kinross Wolaroi School, together with the current unregulated use by the general public, it is recommended that Council commence the process to permit activity as described in this report.
1 SPC 4 September 2018 Recreational use of Gosling Creek, Spring Creek and Suma Park Dams, 2018/2175⇩
2 Spring Creek and Suma Park Dams Submissions, D19/25167⇩
Attachment 1 SPC 4 September 2018 Recreational use of Gosling Creek, Spring Creek and Suma Park Dams
TRIM REFERENCE: 2018/2175
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
This report follows a report to Council on 15 May 2018 and a subsequent workshop to discuss an increase in the recreational use of Gosling Creek, Spring Creek and Suma Park Dams.
This report provides information on the costs and timeframe for permitting supervised fishing, camping and boating at Suma Park Dam, Gosling Creek Reserve and Spring Creek Dam, to include amenities, car parking and a camping ground.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “15.2 Our Environment – Operate, maintain, renew and upgrade water, sewer and stormwater infrastructure assets and services as specified within the Asset Management Plans at agreed levels of service”.
Financial Implications
Additional funds and resources will need to be allocated in order to build infrastructure, manage and operate Suma Park Dam, Spring Creek Dam and Gosling Creek Reserve, if both land-based and water-based recreational use is to be permitted.
Policy and Governance Implications
Council will be required to comply with requirements set by the Local Government Act 1993 as well as the Crown Lands Act 1989.
That Council publicly exhibits, for a period of 28 days, proposals to: 1 Permit camping on the Southern side of Gosling Creek with access to amenities on the Northern Side of Gosling Creek; 2 Permit Camping on the Northern side of Gosling Creek within a designated area at times determined by Council so as not to conflict with events or activities; 3 Permit RV parking within established car parks at Gosling Creek; 4 Permit access to Spring Creek Dam for non-powered and electric boating, fishing but not camping; 5 Not permit land or water based activity at Suma Park; and 6 Report to Council following the public exhibition on the submissions received.
|
The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:
Service Delivery |
Drinking water quality, security of drinking water supply assets |
Image and Reputation |
Tourism/economic benefit |
Political |
Project funding and impact on Council’s Long Term Financial Plan |
Environmental |
Wildlife and wildlife habitat management, preservation of historic sites in the area, introduction of weeds or exotic plants, introduction of vermin and exotic animals, foreshore erosion, litter and heightened risk of bushfires |
Health and Safety |
Legal and public liability, water quality health risks to users |
Stakeholders |
Orange residents, external/regional users (including sporting clubs), Federal and State Government Approvals Authorities/Regulators |
SUPPORTING INFORMATION
At its meeting of 7 November 2017 Council resolved
RESOLVED - 17/493 Cr S Romano/Cr M Previtera That Council receive report that provides information on the costs and timeframe for allowing supervised fishing, camping and boating at Suma Park Dam, Gosling Creek Reserve and Spring Creek Dam, to include amenities, car parking and a camping ground.
|
Council has previously received reports on this subject matter with the reports also circulated to Councillors on 20 October 2017. Those reports are attached for reference and background.
POTENTIAL ISSUES WITH INCREASED WATER-BASED ACTIVITIES ON RESERVOIRS
Council needs to adopt an appropriately diligent assessment of the water quality issues associated with allowing increased recreational on reservoirs. Consideration needs to be given to the National Health and Medical Research Council’s (NHMRC) 2008 Guidelines for Managing Risks in Recreational Water. Although not mandatory, following these guidelines ensures recreational water environments are managed as safely as possible.
The NHMRC Australian Drinking Water Guidelines (ADWG 2011) is the authoritative document for drinking water management in Australia. It contains information about management of drinking water systems from catchment to consumer. The NHMRC are considering the introduction of additional requirements in a pending guideline review that will be used to determine the appropriate treatment process to address the source water risk. Recreational use of the water body is one of the risk considerations.
The proposed update to the guidelines, discuss ‘inner’ and ‘outer’ catchments. Gosling Creek Dam could be considered to be in the ‘outer’ catchment and as such, the introduction of water-based recreational activities poses less of a risk to source water than our primary and secondary water storages i.e. Suma Park and Spring Creek Dams.
SUPERVISION
The resolution of Council sought information in relation to “supervised” activities of fishing, camping and boating.
Supervision can be conducted in a number of ways including:
1 Staff on site at times of operation (similar to Aquatic Centre)
2 Issuing of licences and spot checks by staff
3 Remote supervision (similar to system imposed on open space areas of Council where certain activities are permitted or prohibited)
4 A combination of above elements
Council utilises the principals of remote supervision for the management of its open space and recreational areas. This has been implemented using the best practice guidelines of Council’s insurer, Statewide Mutual. (With the change of insurer this will require review).
Essentially a risk management analysis is conducted for the site based on:
· Nature of reserve, hazard or pool
· Population use at any one time
· Frequency of use
Each area is then given a score and the relevant signage is installed.
Each proposed site would require assessment and controls to ensure the level of supervision is appropriate.
Example of assessment and required supervision level
For areas which have deep water bodies (depth in excess of 3 metres), high population use at any one time and high frequency of use Council are recommended to consider full time supervision whilst the facility is occupied as well as the display of warning symbols.
In this example the level of risk is such that the installation of a sign alone warning people of the hazards would not be the most appropriate risk reduction technique. A combination of both supervision and signage is the most appropriate approach.
CAMPING
Council’s experience over recent years with the provision of camping sites at Lake Canobolas, Orange Showground and Caravan Park is that they require active management to ensure compliance with camp ground provisions, garbage removal, cleaning of amenities, and payment of site fees.
RECREATIONAL VEHICLE (RV) SITE
Council has established RV sites at the Showground and with development consent at Lake Canobolas.
Should Council wish to pursue the establishment of a permanent RV site adjacent to a water body it is recommended that this site be located at Lake Canobolas taking advantage of existing infrastructure.
Parking of RVs could also be considered within established Car Parks at Gosling Creek.
1 GOSLING CREEK
Gosling Creek precinct consists of two components Crown Land to the north and two parcels of council owned community land to the south.
The three parcels of land that make up Gosling Creek are zoned RE1 – Public Recreation and together with the Plan of Management governs its use and development.
|
Aerial image purple hatched area is Crown land the area bounded by the red line and adjoining the hatched area is Council Community Land. |
The Zone RE1 - Public Recreation objectives are:
· To enable land to be used for public open space or recreational purposes.
· To provide a range of recreational settings and activities and compatible land uses.
· To protect and enhance the natural environment for recreational purposes.
· To protect open space at riparian and foreshore locations.
Developments permitted with consent are:
Child care centres; Community facilities; Depots; Environmental facilities; Environmental protection works; Function centres; Information and education facilities; Kiosks; Markets; Places of public worship; Public administration buildings; Recreation areas; Recreation facilities (indoor); Recreation facilities (major); Recreation facilities (outdoor); Respite day care centres; Restaurants or cafes; Roads; Water recreation structures.
An aerial view of Gosling Creek follows:
Aerial view from south western corner above Forest Road looking down stream along Gosling Creek. Note the shared path network, passive recreational precinct – irrigated grassland, remnant vegetation significant small patch centre left of image.
KEY CONSIDERATIONS
Consistent with the RE1 zoning the precinct is able to be developed to include the provision for camping with an amendment to the Plan of Management. Non-powered boating and fishing is currently permitted at the site.
However the Gosling Creek Reserve is a highly valued recreational area originally set aside to protect the water quality of Orange’s drinking supply following the damming of Gosling Creek in 1890. The Reserve and its surrounds of remnant woodland remains a habitat for native wildlife and is also highly valued as a place for passive recreation and a refuge from the urban development of Orange and the Bloomfield Hospital complex to the North.
The development of the site for camping in particular needs to consider the overall goals of the management of the site in particular sensitive areas. Council has identified areas of high conservation biodiversity as indicated below.
OPPORTUNITIES AND CONSIDERATIONS
Opportunity |
Considerations |
Advantages |
Disadvantages |
Camping Located on the southern side area with access from Forest Road. |
· Supervision of site
|
· Defined area · Eliminates conflict with current users
|
· No facilities · Requires active supervision of users · Operational Cost |
Camping Located on the Northern side in designated areas at designated times. |
· Supervision of site · Ensuring provision of camping does not conflict with current uses or recreational use. |
· Provides for camping adjacent to existing amenities in a controlled manner. |
· Requires active supervision of users · Operational Cost |
Boating – non powered and electric |
· Non powered boating is permitted |
· Existing activity · Good access to water · No additional cost. |
· Nil |
Boating – powered |
· Not permitted and would require a change to the plan of management as activity is with Crown Land zone. |
|
· Small area for conduct of activity · Degradation of water quality for other uses |
Fishing |
· Permitted activity |
· Current activity · Does not require active supervision |
|
Cost estimates
· Should Council require the establishment of additional infrastructure an estimate of the capital cost for the development of camping on the southern side of Gosling Creek is $240,000. This includes the following:
o Composting Toilet facilities: $100,000
o Access Road and Parking: $100,000
o Signage: $10,000
o Fencing – biosecurity areas: $10,000
o Potable Water: $20,000
· Operational costs $120,000 per annum for active management of camp sites and overall management.
· Nil additional operational costs if camping is excluded
Timeframe for approvals, development and implementation
Should Council wish to include camping at Gosling Creek this process would involve advertisement of the proposed amendment to the Plan of Management, report to Council and then if resolved by Council the update of the Plan of Management.
Council would then need to conduct the associated works for the installation of the infrastructure.
It is anticipated that this process would be completed within 9 – 12 months.
2 SPRING CREEK DAM
Spring Creek Reservoir is owned by Orange City Council and is classified as Community Land. The Plan of Management was adopted by Council on 3 December 2007. This plan specifically provides for the use of the land for “public water supply purposes along with specific provisions to permit the controlled and supervised rowing training and other low impact recreational activities subject to development consents and licensing arrangements”.
Key considerations
a Drinking Water Quality Risks
Spring Creek Dam is the secondary source of drinking water for Orange residents. The Australian Drinking Water Guidelines outline six guiding principles that are fundamental in the considerations of safe drinking water. One of these principles says that the “protection of water sources and treatment are of paramount importance and must never be compromised”
Introducing recreational activities onto Spring Creek Dam will have public health implications for the Orange Drinking Water Supply
b Plan of Management
Spring Creek Dam is classified as Community land. The current Plan of Management was adopted by Council on 3 December 2007. This plan specifically provides for the use of the land for “public water supply purposes along with specific provisions to permit the controlled and supervised rowing training and other low impact recreational activities subject to development consents and licencing arrangements”
Any change to this Plan of Management needs to be exhibited and adopted by Council as required under the Local Government Act. The current Plan of Management for Spring Creek Dam specifically states that “Uncontrolled recreation activities were considered inappropriate due to the needs to protect habitat values and limit access to protect the integrity of the water supply, considering the likely impacts of a range of activities”
c Land zoning
The zoning for Spring Creek Dam is for water supply purposes and recreational use is not permissible under this zoning. The LEP will need to be amended in order to rezone the whole site to Public Recreation RE1. The surrounding private land is zoned E3 Environmental Management and RU1 Primary Production. Recreation would then be permissible in the zone, subject to consent.
d Access To Spring Creek Dam For Water Non Powered Boating Activities
As illustrated below access to Spring Creek Dam is controlled by a locked gate and pedestrian access point at the southern end of Lone Pine Avenue at the North East point of the dam. This is the access point to the Kinross Wolaroi School Rowing facility. All other land surrounding Spring Creek Dam is privately owned. The impact of introducing uncontrolled recreation onto Spring Creek Dam on adjoining landowners also needs to be considered.
Council should also note that adjoining landowners access the dam for non-powered boating activities and fishing. There is also strong evidence that members of the public also access the dam for these activities gaining access through fence lines or via the pedestrian access at this access point.
The regulation of this activity would improve the safety of its conduct and provide access to the community.
Access point – Spring Creek Dam
· Council could explore the redevelopment of this entrance point to provide a parking area and access point for non-powered boating activities. Access to the dam wall is available along the eastern side.
· Topography – the slope of land adjacent to the waterbody is suitable for access points
· Variable (low or high) water levels at any one given time may restrict access to the waterbody.
· “No-go” zones – buffer zones around critical water supply infrastructure will be required (i.e. near the dam wall)
· Opening hours need to be considered
e Access and variable water levels
f Health impact on users
· blue green algae outbreaks – using the waterbody would be restricted when blue green algae concentration is above health guidelines
OPPORTUNITIES AND CONSIDERATIONS
Opportunity |
Considerations |
Advantages |
Disadvantages |
Boating – non powered and electric |
· Access points · Amendment to plan of management, LEP and Development Application |
· Accessible from existing access road · Used by community currently · Regulate current unapproved activity |
· Conflict with current users and landholders
|
Camping Located on western side of Spring creek dam |
· Supervision of site · Access · Provision of amenities
|
· Council Owned · Defined area
|
· Land locked no access · No facilities · Requires active supervision of users · Operational Cost |
Boating – powered |
· Access points · Water quality risk · Amendment to plan of management, LEP and Development Application |
· Nil
|
· Conflict with current users and landholders |
Fishing |
· Access points · Amendment to plan of management, LEP and Development Application |
· Provides an additional location for recreational fishing in Orange LGA. |
· Limited access from land based sites.
|
Cost Implications
Council staff were asked to provide information on boating, camping, fishing, amenities and car parking. For these to proceed Council would be required to conduct the following works:
· Land acquisition for camping
· Access road(s) and car parking
· Pathways/non-vehicle access routes
· Rubbish Bins
· Signage
· Toilets
· Cleared areas
· Potable water
· Water Entrance similar to that constructed at Gosling Creek
· Operational costs
Cost estimate based on the above requirements is $1.5m to $3.0m
If Council were to consider only access for non-powered boating and fishing the requirements would eliminate the need for land acquisition and reduced infrastructure requirement for the other elements.
Pending approvals it is estimated that the cost for the provision of access for non-powered boating and fishing would require
· Access road and car parking
· Rubbish Bins
· Signage
· Toilets
· Potable water
· Water Entrance similar to that constructed at Gosling Creek
· Fish cleaning areas
· Operational Costs
Estimated cost for these elements would be $500,000 to $1M.
Timeframe for approvals, development and implementation
At this early stage, it is difficult to estimate a timeframe for the delivery of such a project given its complexity and key issues that will need to be considered.
As a guide the timeframe for the implementation of Rowing Training for Kinross Wolaroi School on Spring Creek Reservoir was:
· August 1999 – Commence Plan of Management development
· June 2001 – Plan of Management adopted by Council
· June 2002 – Development Application lodged for facility (Boatshed and Pontoon Jetty) and approved with consent to operate
· July 2002 – the Central West Environment Group sought intervention from NSW Land and Environment Court.
· May 2003 – NSW Land and Environment Court decision in favour of Kinross Wolaroi School and Orange City Council
· May 2004 – Orange City Council and Kinross Wolaroi School entered into a Licence to use Spring Creek Dam as a Rowing Facility
· December 2004 – Rowing Training commenced
3 SUMA PARK
Suma Park Reservoir is owned by Orange City Council and is classified as Community Land. The land is categorised as Natural Area (with subcategories of Bushland, Watercourse and Wetland) and will require a Plan of Management to be developed and adopted by Council under the Local Government Act, 1993.
Key considerations
The following areas are key issues to consider if Council were to introduce recreational activities onto Suma Park Dam:
a Impact on drinking water quality
The Australian Drinking Water Guidelines (ADWG 2011) is the authoritative document for drinking water management in Australia. It contains information about management of drinking water systems from catchment to consumer. The second guiding principle of the ADWG highlights the importance of protecting water sources:
‘Protection of water sources and treatment are of paramount importance and must never be compromised’
The NHMRC are now considering the introduction of additional requirements in a pending guideline review that will be used to determine the appropriate treatment process to address the source water risk. Recreational use of the water body is one of the risk considerations. Unprotected catchments may require a higher level of treatment in order to provide a safe drinking water supply. The Orange drinking water supply catchment would be considered an unprotected catchment and, as such, additional treatment upgrades may be necessary unless catchment management practices can be improved. Water treatment cost implications (potential treatment plant upgrades) may need to be considered if water-based recreational activities are introduced to Council’s drinking water storages.
b Land zoning
Land zoning dictates how the land is to be used. The only activity that the current zoning allows is a water supply. The LEP will require amendment in order to rezone the site to Public Recreation RE1. The surrounding private land is zoned E3 Environmental Management and RU1 Primary Production.
c Potential health impact on recreational users
As mentioned earlier, recreational use on dams should follow the Guidelines for Managing Risks in Recreational Water (NHMRC 2008). Although not mandatory, following these guidelines ensures recreational water environments are managed as safely as possible. The potential impacts of water quality, water temperature and blue green algae should be considered
d Legal and Public Liability
Duty of care to persons using the water storage (potential hazards associated with access to dam wall, hazards above and below the water)
e Access To Suma Park Dam For Non-Powered Boating And Fishing
Council recently acquired 494 Priest Lane for the purpose of a future sporting precinct. As demonstrated in the map above this lot does not have access to Suma Park Dam and is not viable for an access point to Suma Park without the acquisition of adjoining land.
Council also owns Lot 49, DP597741 which adjoins Suma Park Dam at the southern extremity of the Dam with entry off Icely Road. Should Council wish to progress access to Suma Park Dam an access point could be established at this location.
Camping is also possible at this site.
f Operational management
The potential costs associated with the operational management of recreational activities could include:
· Additional drinking water treatment processes
· Management of access to water storages
· Maintenance and rehabilitation of infrastructure to support the recreational activities
· Monitoring of water quality and recreational users
· Policing of recreational users
Other issues to consider include:
a Health risks of users
b Public use impacts of foreshore erosion introducing sediment into the water storage
c Wildlife and wildlife habitat management
d Changes in system ecology
e Increased risk of fire
f Legal/public liability/public safety - Proximity to spillway, outlet structures and dam wall
g Security of drinking water supply assets
h Potential land acquisition requirements
i Water storage levels
j Impacts on adjoining neighbours
OPPORTUNITIES AND CONSIDERATIONS
Opportunity |
Considerations |
Advantages |
Disadvantages |
Boating – non powered and electric |
· Access points · Requires development of plan of management · Amendment to LEP and Development Application · Risk to drinking water |
· Readily accessible from Icely Road
|
· Increased cost for management of drinking water as primary source for Orange. · Conflict with current users and landholders · Water recedes at water levels under 90% |
Camping Located on the southern side (council owned) area with access from Forest Road. |
· Supervision of site
|
· Defined area · Accessible from Icely Road |
· No facilities · Requires active supervision of users · Site adjacent to busy road · Operational Cost |
Boating – powered |
· Access points · Water quality risk · Requires development of plan of management · Amendment to LEP and Development Application |
· Nil
|
· Conflict with current users and landholders |
Fishing |
· Requires access points · Requires development of plan of management · Amendment to LEP and Development Application |
· Provides alternative location for recreational fishing in Orange LGA. |
· Limited access from land based sites · Conflict with current landholders
|
Cost Implications
Depending on the type of use, there are cost and resourcing implications in managing all of the risks and infrastructure requirements. Infrastructure requirements need to be funded and other risks mitigated by operational practices and procedures.
Council staff were asked to provide information on boating, camping, fishing, amenities and car parking. For these to proceed Council would be required to conduct the following works:
· Pathways/non-vehicle access routes
· Rubbish Bins
· Signage
· Toilets
· Cleared areas
· Potable water
· Water Entrance similar to that constructed at Gosling Creek
· Operational costs
· System for security of water supply assets
· Fish cleaning areas
· Establishment of restricted zones
· Boating equipment for supervision and inspection of water activities.
Capital cost estimate based on the above requirements is $1.5m to $2.5m
Operational Costs
Operational Costs are estimated to be significant given the sensitivity of the Dam and the need for active management and supervision of the precinct. It is estimated that the site would require two staff to monitor on weekends and one staff member to monitor during weekdays.
The site would also require rubbish removal and maintenance.
On this basis the estimated operational cost is $200,000 - $300,000 per annum.
Timeframe for approvals, development and implementation
As with Spring Creek Dam it is difficult to estimate a timeframe for the delivery of such a project given its complexity and key issues that will need to be considered.
Using the example of access to Spring Creek by Kinross Wolaroi School it is estimated that this process would take several years.
1 Suma Park Dam Recreation Map, D18/20764
2 Spring Creek Dam Recreation Map, D18/20763
3 IPC 6 June 2017 Recreational use of Gosling Creek, Spring Creek and Suma Park Dams, D18/24491
4 IPC 5 September 2017 Recreational use of Gosling Creek Dam, Spring Creek Dam and Suma Park Dam, D18/24493
5 Facility Signs Assessment form Councils, D18/21857
RECORD NUMBER: 2019/1079
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
At its meeting of 7 May 2019 Council resolved that a report be presented to the Council Meeting on 4 June 2019 addressing alternate options for the installation of toilet facilities.
The options were to include a cost and benefit analysis of each site including, in the case of Robertson Park, the heritage options along with the average park usage at each site and the distance to other publically available toilet facilities.
This report provides that information.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “1.1 Live - Engage with the community to ensure recreation opportunities and facilities meet changing needs”.
Financial Implications
Financial implications will be dependent on the priority of Council. Council has maintained a restricted asset of $270,000 to meet our obligations under the Stronger Country Communities Fund that is available to be applied to the project or reallocated to other projects.
Policy and Governance Implications
Nil
That Council resolves: 1 To note the report; and 2 To determine a preference order of projects to convey to the NSW Government. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
At its meeting of 7 May 2019 Council resolved that a report be presented to the Council Meeting on 4 June 2019 addressing alternate options for the installation of toilet facilities.
The options were to include a cost and benefit analysis of each site including, in the case of Robertson Park, the heritage options along with the average park usage at each site and the distance to other publically available toilet facilities at:
a. Robertson Park
b. Perry Oval
c. John Lomas Skate Park
d. Glenroi Oval
e. Orange Showground Pavilion
AVERAGE PARK USAGE and DISTANCE TO OTHER AMENITIES
Council does not have a mechanism for determining average park usage for the proposed sites as it does not have in place a gated entrance, such as Cook Park, Botanic Gardens or Adventure Playground that enables counters to be installed.
The parks nominated are used to various degrees by the public for differing purposes.
PARK |
CURRENT UTILISATION |
OTHER PUBLICALLY AVAILABLE AMENITIES |
Robertson Park |
Highly used during week days and for events but less often on weekends.
|
· Civic Centre during business hours – Monday to Friday · Museum during business hours - 7 days · Library / Gallery during business hours – 7 Days and for events · Hotels adjacent to Park |
Perry Oval |
Highly used after school hours for training all year round |
No publically available amenities within the vicinity of the Oval |
John Lomas Skate Park |
Heavily outside of school hours and weekends.
|
· Bissy’s Café adjacent to skate park · Moulder Park Toilets: 250 metres during daylight hours |
Glenroi Oval |
Lightly used as currently little structured activities |
No publically available amenities within the vicinity of the Oval |
Orange Showground Pavilion |
Used for weekend and structured activities |
· Opposite ELF: 250 metres · Agriculture Building: 210 metres |
ROBERTSON PARK AMENITIES
Heritage Assessments
As a component of Development applications that have been lodged a review and feedback on the appropriateness of the design including its impact on Robertson Park was conducted by Council’s heritage advisor.
Of the options below this heritage assessment were conducted for options a, c and e.
Options Developed For Robertson Park
a. 3 Cubicle facility
· Located at the midpoint of the eastern side of Robertson Park as designed in 2014. Annexure 1.
· Cost was approximately $175,000
· The 2014 design was reviewed by Council’s heritage advisor as part of the Development Application process where the design was recommended for approval by staff.
· Not adopted by Council
· An independent heritage study was not conducted.
b. 5 Cubicle facility
· Located at the midpoint of the eastern side of Robertson Park as designed in 2014. Annexure 2.
· Cost is approximately $280,000
· The 2017 design was not reviewed by Council’s heritage advisor
· An independent heritage study was not conducted.
c. 5 Cubicle and Men’s Urinal
· Located at the midpoint of the eastern side of Robertson Park as designed in 2018. Annexure 3.
· Cost is approximately $380,000
· The 2018 design was reviewed by Council’s heritage advisor as part of the Development Application process where the design was recommended by staff for approval.
· Not adopted by Council
· An independent heritage study was not conducted.
d. 3 Cubicle Unisex design adjacent to the CWA Hall
· Designed in 2017 adjoining the CWA creating a courtyard. Annexure 4
· All cubicles unisex
· Cost is approximately $250,000
· Design not reviewed by Council’s heritage advisor
· An independent heritage study was not conducted
e. 3 Cubicle Unisex design integrated into CWA Hall – DA Approved
· Designed in 2016 and including demolition and rebuild of CWA Hall and creating an integrated courtyard. Annexure 5.
· Cost of design was approximately $550,000
· Tender conducted but due to cost was not accepted by Council. The design is able to be modified to reduce cost.
· Design reviewed by Council’s heritage advisor as component of Development Application.
· Adopted by Council
· An independent heritage study was not conducted
PERRY OVAL, JOHN LOMAS SKATE PARK, GLENROI OVAL AMENITIES
When considering the location, level of activity and availability to other amenities within the precinct the priority of sites is
1. Perry Oval;
2. John Lomas Skate Park; and
3. Glenroi Oval
It could be argued that the amenities at Glenroi Oval are of greater need than John Lomas Skate Park as there are no alternatives within the precinct.
The location of these sites (i.e. non heritage sites) would enable Council to install modular amenities such as was recently installed in Spring Hill, albeit Council would install a 3 cubicle version.
Designs vary, however an example is attached as item 6.
Costs for this style of amenity is $35,000 for the unit and approximately $30,000 - $50,000 for construction and water and sewer connections.
This style of amenity building can also accommodate interpretative signage as illustrated below (Dunedoo, photo provided by Cr McRae).
An alternative to the modular design is a custom built design such as a design that was developed in 2014 for the John Lomas Skate Park. Attachment 7.
This design has not been formally costed however based on materials and previous experience would be in the vicinity of $100,000.
1 3 Cubicle Design - 2014, D18/5907⇩
2 5 Cubicle Design, D18/5853⇩
3 5 Cubicle Design inc Urinal, D18/45587⇩
4 3 Cubicle Design adjacent to CWA Hall, D17/71331⇩
5 3 Cubicle Design - Incorporated with CWA Hall, D16/12157⇩
6 Amenities Option - Parks, D19/31908⇩
7 Concept design - John Lomas Skate Park, D19/32212⇩
6 Closed Meeting - See Closed Agenda
The General Manager will advise the Council if any written submissions have been received relating to any item advertised for consideration by a closed meeting of Orange City Council.
The Mayor will extend an invitation to any member of the public present at the meeting to make a representation to Council as to whether the meeting should be closed for a particular item. In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
Recommendation That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions: 6.1 Tenders for Cargo Road Street Lighting This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.2 Electricity Procurement This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and (d)i commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. 6.3 Lease of 142 March Street Orange This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. |
RECORD NUMBER: 2019/766
AUTHOR: Mark Frecklington, Assistant Works Manager
Reason for Confidentiality
This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
RECORD NUMBER: 2019/954
AUTHOR: David Waddell, Acting General Manager
Reason for Confidentiality
This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and (d)i commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.
RECORD NUMBER: 2019/1067
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
Reason for Confidentiality
This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.