Agenda of Services Policy Committee

Services Policy Committee 7 May 2019

1 Introduction

1.1 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting.

Services Policy Committee 7 May 2019

2 Committee Minutes

2.1 Minutes of the Orange Regional Museum Committee Meeting - 5 February 2019

RECORD NUMBER: 2019/670

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The Orange Regional Museum Community Committee met on 5 February 2019. The minutes of the meeting are tabled for the Committees attention.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “4.1 Live - Engage with the community to ensure creative and cultural facilities and services meet changing needs”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the Orange Regional Museum Committee at its meeting held on 5 February 2019.

2 That Council resolve recommendations 3.1, 4.2 and 4.3 from the minutes of the Orange Regional Museum Committee meeting of 5 February 2019 being:

3.1 That Presentation on Orange 360 Promotion of Heritage Programs be acknowledged.

4.2 That members of the Committee bring back ideas to the next meeting on directing visitors into the Museum.

4.3 1 That an external solar light be installed at Emmaville Cottage.

2 That the Committee provide feedback to Museum Manager and Heritage Coordinator ways to secure and activate Emmaville Cottage and the Endeavour Room at Cook Park.

3 That the remainder of the minutes of the Orange Regional Museum Committee at its meeting held on 5 February 2019 be adopted.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

Attachments

1 Minutes of the Meeting of the Orange Regional Museum Committee held on 5 February 2019

2 ORMCC 5 February 2019 - Agenda, D19/25585 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Orange Regional Museum Committee

HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange

ON 5 February 2019

COMMENCING AT 1.30pm

1 Introduction

Attendance

Cr R Kidd (Mayor) (Chairperson), Miss Elizabeth Griffin, Mr Phil Stevenson, Mr Neil Jones, Mr Ian McIvor, Ms Meg Simpson, Mr Duncan Stuart, Catherine McKenzie, Gwenda Stanbridge, Director Community, Recreation and Cultural Services, Museum and Heritage Coordinator.

1.1 Apologies and Leave of Absence

RECOMMENDATION Mr I McIvor/Mr P Stevenson

That the apologies be accepted from Mr Garry West and Gallery and Museum Director, Mr Brad Hammond for the Orange Regional Museum Committee meeting on 5 February 2019.

1.2 Acknowledgement of Country

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

2 Previous Minutes

RECOMMENDATION Mr I McIvor/Mr P Stevenson

That the Minutes of the Meeting of the Orange Regional Museum Committee held on 16 October 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Orange Regional Museum Committee meeting held on 16 October 2018. With an amendment that Scott Maunder left the meeting at 1.30pm.

3 Presentations

3.1 Orange 360 Promotion of Heritage Programs

TRIM Reference: 2019/72

Caddie Marshall, Orange 360, spoke on ways that Orange 360 can assist with the promotion of museums across the region.

RECOMMENDATION Ms E Griffin/Mr P Stevenson

That Presentation on Orange 360 Promotion of Heritage Programs be acknowledged.

3.2 Cafe Operation and Museum Climate

TRIM Reference: 2019/157

RECOMMENDATION Mr N Jones/Mr D Stuart

That the Director Community, Recreation and Cultural Services intitate discussions with Groundstone Café to discuss the merits of trialing extended trading hours in the afternoons on weekdays and weekends until 4.00pm.

3.3 Cobb & Co Coach Update

TRIM Reference: 2019/159

The Director of Community, Cultural and Recreational Services stated that Orange Regional Museum was currently negotiating the potential loan of the Cobb & Co Coach to Golden Memories Museum, Millthorpe.

RECOMMENDATION Mr P Stevenson/Mr I McIvor

That the Presentation Cobb & Co Coach Update be acknowledged.

4 General Reports

4.1 Orange Regional Museum Progress Report - July 2018 - January 2019

TRIM Reference: 2019/76

Recommendation Mr N Jones/Cr R Kidd

That Orange Regional Museum investigate options for additional Museum signage on Byng and Peisley Streets and promotional flags at the front of the Museum building in Byng Street.

4.2 Orange Regional Museum Volunteers

TRIM Reference: 2019/115

Recommendation Mr N Jones/Mr I McIvor

That members of the Committee bring back ideas to the next meeting on directing visitors into the Museum.

4.3 Emmaville Cottage Interpretation Plan 2014 and activating the Endeavour Room at Cook Park

TRIM Reference: 2019/124

Recommendation Mr N Jones/Mr P Stevenson

1 That an external solar light be installed at Emmaville Cottage.

2 That the Committee provide feedback to Museum Manager and Heritage Coordinator ways to secure and activate Emmaville Cottage and the Endeavour Room at Cook Park.

Mr D Stuart left the meeting at 2.30pm

4.4 Orange Regional Development Plan

TRIM Reference: 2019/140

Recommendation

That the report be acknowledged.

4.5 Orange Regional Museum Committee Action Plan

TRIM Reference: 2019/168

Recommendation

That the Orange Regional Museum Committee Action Plan be reviewed and updated at each meeting.

Mr Ian McIvor left the meeting at 3.00pm

The Meeting Closed at 3.07pm

Services Policy Committee 7 May 2019

Attachment 1 ORMCC 5 February 2019 - Agenda

PDF Creator

Services Policy Committee 7 May 2019

2.2 Minutes of the Spring Hill Community Committee - 28 February 2019

RECORD NUMBER: 2019/612

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The Spring Hill Community Committee met on 28 February, 2019. The Minutes from this meeting are tabled for the Committees attention.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “4.4 Live - Celebrate and conserve the diverse cultural heritage of the urban, village and rural communities”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the Spring Hill Community Committee at its meeting held on 28 February 2019.

2 That Council determine recommendations 4.1 from the minutes of the Spring Hill Community Committee meeting of 28 February 2019 being:

4.1 That the Spring Hill Community Acton Plan be reviewed and updated.

3 That the remainder of the minutes of the Spring Hill Community Committee at its meeting held on 28 February 2019 be adopted.

further considerations

Attachments

1 Minutes of the Meeting of the Spring Hill Community Committee held on 28 February 2019

2 SHCC 28 February 2019 Agenda, D19/25322 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Spring Hill Community Committee

HELD IN Spring Hill Community Hall, Spring Hill

ON 28 February 2019

COMMENCING AT 5.30 pm

1 Introduction

Attendance

Cr T Mileto (Chairperson), Cr J McRae, Cr S Munro, Mrs Kerry Rains, Mr Trevor Clark, Mr Jeffrey Nalder, Mrs Nicole Day, Miss Stephanie Huysmans, Mrs Terri Newman, Mrs Suzanne Vials, Director Community, Recreation and Cultural Services

1.1 Apologies and Leave of Absence

RESOLVED Cr T Mileto/Cr J McRae

That the apologies be accepted from Mr Simon Oborn, Mr Peter Rodger, Mrs Allison Rodgers and Mr Ron Gander for the Spring Hill Community Committee meeting on 28 February 2019.

1.2 Acknowledgement of Country

Cr Mileto conducted an Acknowledgement of Country

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

2 Previous Minutes

RESOLVED Cr T Mileto/Cr J McRae

That the Minutes of the Meeting of the Spring Hill Community Committee held on 15 November 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Spring Hill Community Committee meeting held on 15 November 2018.

3 Presentations

3.1 Spring Hill Entrance Sign

TRIM Reference: 2019/376

Ms Kerry Rains tabled and provided an update on the design for the entrance signs.

RECOMMENDATION Mrs K Rains/Ms T Newman

That the presentation on the Spring Hill Entrance Signs be acknowledged.

3.2 Hire of old fire shed

TRIM Reference: 2019/378

RECOMMENDATION Ms T Newman/Mrs K Rains

That the discussion on the Hire of the Old Fire Shed be acknowledged.

3.3 Traffic Concerns - Spring Hill

TRIM Reference: 2019/380

RECOMMENDATION Mr J Nalder/Cr J McRae

That the update on the Traffic Concerns at Spring Hill be acknowledged.

3.4 Decommissioning of the Spring Hill Sewerage Treatment Plant

TRIM Reference: 2019/394

RECOMMENDATION Mrs K Rains/Ms N Day

That the discussion on the decommissioning of the Spring Hill Sewerage Treatment Plant be acknowledged.

3.5 Projected roadworks - Spring Hill to Orange and Cadia Mine

TRIM Reference: 2019/395

RECOMMENDATION Cr J McRae/Mrs K Rains

That the update provided on Projected Roadworks be acknowledged.

4 General Reports

4.1 Spring Hill Community Committee Action Plan and Priority Works

TRIM Reference: 2019/350

Recommendation Mrs K Rains/Cr J McRae

That the Spring Hill Community Acton Plan be reviewed and updated.

The Meeting Closed at 7.30pm.

Services Policy Committee 7 May 2019

2.3 Minutes of the Clifton Grove Community Committee Meeting - 14 March 2019

RECORD NUMBER: 2019/656

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The Clifton Grove Community Committee met on 14 March 2019. The Minutes from this meeting are tabled for the Committees attention.

As there was no quorum the Minutes are tabled for the Committee’s information.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.1 Live - Engage with the community to ensure recreation opportunities and facilities meet changing needs”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

That, as there was not a quorum, Council note the recommendations made by the Clifton Grove Community Committee at its meeting held on 14 March 2019.

further considerations

Attachments

1 Minutes of the Meeting of the Clifton Grove Community Committee held on 14 March 2019

2 CGCC Agenda 14 March 2019, D19/20130 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Clifton Grove Community Committee

HELD IN Mud Hut, Banjo Paterson Way, Clifton Grove

ON 14 March 2019

COMMENCING AT 5.30pm

1 Introduction

Attendance

Cr J McRae (Chairperson), Cr M Previtera, Mrs Jenny Glastonbury, Mrs Robyn Livermore, Mr Rob Nevins, Mr Peter Reid, Mr Peter West (5.40pm), Director Community, Recreation and Cultural Services, Director Development Services

As there was not a quorum, the members present decided to discuss the agenda items and refer the following record of the meeting for recommendations at the next Clifton Grove Community Committee Meeting.

1.1 Apologies and Leave of Absence

RECOMMENDATION

That the apologies be accepted from Ms Angela Cleall and Mr Matthew Chisholm for the Clifton Grove Community Committee meeting on 14 March 2019.

1.2 Acknowledgement of Country

Cr McRae conducted an Acknowledgement of Country.

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RECOMMENDATION

That the Minutes of the Meeting of the Clifton Grove Community Committee held on 13 September 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Clifton Grove Community Committee meeting held on 13 September 2018.

3 General Reports

3.1 Bridle Paths, Clifton Grove

TRIM Reference: 2019/497

Issues raised by attendees included: fire risk management, use and availability to community, fences, sheep/cattle issues, maintenance of fencing, weed management, neighbours do not want to pay full fence costs, fence/flood proofing, cattle proofing, horse trail, hawthorn, roadsides (Banjo Patterson Way; Coolabah to Overflow); 40yr old fences now need replacing; priority weeds (Blackberry, St. John’s Worth, Scotch Thistle, Serrated Tussock); slashing of reserves and roadsides.

Discussions took place regarding a survey for residents which would include sign up for information from Clifton Grove Community Committee as well as outline for weed management, plan for fire management, agistment options and long term plan focusing on shared contribution and importance of community space.

Recommendation

That the report on the bridle paths, Clifton Grove be acknowledged.

3.2 Clifton Grove Community Committee Action Plan - September 2018

TRIM Reference: 2019/498

Recommendation

1 That the Clifton Grove Community Committee Action Plan be reviewed and updated.

2 That completed items on the Clifton Grove Action Plan be deleted.

The Meeting Closed at 7.36PM.

Services Policy Committee 7 May 2019

2.4 Minutes of the Orange Health Liaison Committee Meeting - 25 March 2019

RECORD NUMBER: 2019/658

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The Orange Health Liaison Committee met on 25 March 2019. The Minutes from the meeting are tabled for the Committees approval.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Live - Maintain and renew recreational spaces and infrastructure to encourage an active and healthy lifestyle”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the Orange Health Liaison Committee at its meeting held on 25 March 2019.

2 That Council resolve recommendations 3.1 from the minutes of the Orange Health Liaison Committee meeting of 25 March 2019 being:

That the presentation on Active Orange be acknowledged;

1 That the Committee’s three focus areas be:

a Check – medical checks focused on Aboriginal children under the age of 5 and for the community across all age groups and demographics

b Talk – talk to your neighbour, carers of other children in the sports your children participate in , become involved in a group

c Move – engage in physical activity in any capacity, organised sport or individual opportunities

2 That a Sub Committee be formed to establish a brand for the Active Orange Program.

3 That the Committee meet on 29 April 2019 to progress

3 That the remainder of the minutes of the Orange Health Liaison Committee at its meeting held on 25 March 2019 be adopted.

further considerations

Attachments

1 Minutes of the Meeting of the Orange Health Liaison Committee held on 25 March 2019

2 OHLC Agenda 25 March 2019, D19/20134 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Orange Health Liaison Committee

HELD IN Council Chamber, Orange Civic Centre, Byng Street, Orange

ON 25 March 2019

COMMENCING AT 8.00am

1 Introduction

Attendance

Cr J McRae (Chairperson), Mr Chris Gryllis, Mrs Janette Savage, Dr Kimberley Ivory, Dr Richard Jane, Mr Jamie Newman, Ms Jennifer Bennett, Mr Robert Fabray, Dr Jannine Bailey, Ms Anna Noonan (representing Professor Catherine Hawke), Director Community, Recreation and Cultural Services, Community Services Manager

Observer: Mr Andrew Hosie

1.1 Apologies and Leave of Absence

RESOLVED Mr C Gryllis/Cr J McRae

That the apologies be accepted from Cr Reg Kidd, Professor Catherine Hawke, Ms Catherine Nowlan and Mr Andrew Harvey for the Orange Health Liaison Committee meeting on 25 March 2019.

1.2 Acknowledgement of Country

Cr McRae conducted an acknowledgement of Country.

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RESOLVED Mr C Gryllis/Cr J McRae

That the Minutes of the Meeting of the Orange Health Liaison Committee held on 5 November 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Orange Health Liaison Committee meeting held on 5 November 2018 with the following amendment:

That the finishing time of the meeting be amended to 8.35am.

3 Presentations

3.1 Active Orange

TRIM Reference: 2019/583

Director Community, Recreation and Cultural Services outlined the following:

· A history of the Committee discussions prior to the detail in the paper being developed

· The three main themes of Check, Talk, Move and a potential brand ‘Active Orange’ for the plan

· An example of a program that could assist with the rollout of the program – Live Life Get Active

· A suggestion that sponsorship and Corporate partnership would allow more options to support participants

Committee members provided feedback regarding the three main themes:

Suggestions included:

· Maximise use of existing local services and providers – local gyms, trainers, sports clubs etc.

· Target large employers for the program – TAFE, CSU, DPI consider using Fitness Passport to capture data

· The need for a strong brand

· Work with the Department of Education to increase numbers of children undertaking health checks in pre and early school years

· Encourage the next step after health checks

· Include difficult to engage cohort – look at options to target different exercise habit cohorts with a possibility of dividing into 4 groups

a High level of regular physical activity

b Medium level of regular physical activity

c Mild level of physical activity

d No physical activity

· Ensure measurable outcomes for 3 different age groups – Children 0-12 yrs, Youth 12-24yrs Adults 24+yrs

· Council to include health impacts in all policy development and provide inclusive activities and events to allow broader community inclusivity

· Focus on the 3 main areas and not broaden to include – smoking cessation and diet specifically

The Committee agreed the three areas of focus are to be:

1. Check – medical checks focused on Aboriginal children under the age of 5 and for the community across all age groups and demographics

2. Talk – talk to your neighbour, carers of other children in the sports your children participate in , become involved in a group

3. Move – engage in physical activity in any capacity, organised sport or individual opportunities for example go for a walk when your kids are playing sport, walk the dog, become involved in a group etc.

RECOMMENDATION Mr C Gryllis/Cr J McRae

That the presentation on Active Orange be acknowledged;

1 That the Committee’s three focus areas be:

a Check – medical checks focused on Aboriginal children under the age of 5 and for the community across all age groups and demographics

b Talk – talk to your neighbour, carers of other children in the sports your children participate in , become involved in a group

c Move – engage in physical activity in any capacity, organised sport or individual opportunities

2 That a Sub Committee be formed to establish a brand for the Active Orange Program.

3 That the Committee meet on 29 April 2019 to progress.

The Meeting Closed at 9.00am

Services Policy Committee 7 May 2019

2.5 Minutes of the NAIDOC Week Community Committee - 4 April 2019

RECORD NUMBER: 2019/820

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE SUMMARY

The NAIDOC Week Community Committee met on 4 April 2019. The recommendations from the Committee are provided to the Services Policy Committee for adoption.

There is no recommendation for expenditure or action by Council.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “4.2 Live - Partner with key stakeholders to deliver cultural facilities and services that reflect the interests of a culturally diverse community”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

That Council resolves:

1 To acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting of 4 April 2019.

2 The remainder of the minutes and recommendations made by the NAIDOC Week Community Committee at its meeting held on 4 April 2019 be adopted.

further considerations

Attachments

1 Minutes of the Meeting of the NAIDOC Week Community Committee held on 4 April 2019

2 NAIDO 4 April 2019 Agenda, D19/24621 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

NAIDOC Week Community Committee

HELD IN Giyalang Ganya Meeting Room, 286 Lords Place, Orange

ON 4 April 2019

COMMENCING AT 1.00PM

1 Introduction

Attendance

Mr Gerald Power (Chairperson), Cr R Kidd (Mayor), Ms Naomi Escreet, Ms Katrina Lane, Mr Keith Smith, Ms Jodie Stewart, Community Development and Support Coordinator

1.1 Apologies and Leave of Absence

RESOLVED Mr G Power/Ms K Lane

That the apologies be accepted from Cr S Nugent, Mrs Annette Uata, and the Community Development Officer for the NAIDOC Week Community Committee meeting on 4 April 2019.

1.2 Acknowledgement of Country

Conducted by the Chair

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RESOLVED Mr G Power/Ms N Mason

That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 7 February 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 7 February 2019.

RESOLVED Mr G Power/Ms N Mason

That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 28 February 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 28 February 2019.

3 Presentations

3.1 Election of a Chairperson

TRIM Reference: 2019/535

RECOMMENDATION Ms N Mason/Ms N Escreet

That Gerald Power continue in the role of Chairperson for the NAIDOC Week Community Committee for 2019

3.2 Calendar of Annual and Significant Events 2019

TRIM Reference: 2019/272

Yarrawong Childrens Centre to commemorate Reconciliation Week.

Committee to consider participation in FaCS National Sorry Day event.

RECOMMENDATION Mr G Power/Ms N Mason

That the Calendar of Annual and Significant Events for 2019 be updated

3.3 Correspondence

TRIM Reference: 2019/273

RECOMMENDATION

Nil

3.4 NAIDOC Week 2019 - Budget Status

TRIM Reference: 2019/536

Draft budget to be provided at the next meeting

RECOMMENDATION Ms K Lane/Ms N Escreet

That information on the Budget Status be noted

4 General Reports

4.1 Task List and Action Plan - NAIDOC Week Celebrations 2019

TRIM Reference: 2019/301

An issue was raised with members not attending to supply an update on their event planning

Recommendation Cr R Kidd/Ms K Lane

1 That Event coordinators attend meetings or provide a written update prior to the meeting.

2 That the Committee Consider and Discuss Items in the Task List and Action Plan for the NAIDOC Week Celebrations 2019, and that the report be updated.

The Meeting Closed at 2.00pm