Agenda of Council Meeting

ORANGE CITY COUNCIL

MINUTES OF THE

Ordinary Council Meeting

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 19 March 2019

COMMENCING AT 7.00pm

Attendance

Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor (7.02pm), Cr R Turner, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Governance Coordinator, Manager Corporate and Community Relations, Manager Development Assessment.

1.1 APOLOGIES

Nil

1.2 LIVESTREAMING AND RECORDING

The Mayor advised that the meeting was being livestreamed and recorded.

*Cr G Taylor arrived at the meeting with the time being 7.02pm.*

1.3 OPENING PRAYER

Kahlid Tufail – President of the Regional NSW Islamic Centre led the Council in Prayer.

1.4 ACKNOWLEDGEMENT OF COUNTRY

The Mayor conducted the Acknowledgement of Country.

1.5 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Cr Mileto declared a less than significant non pecuniary interest in late item 4.2 – Notice of Motion - Closure of Orange Ex-Services’ Club Pool – as he is the President of Orange Ex-Services’ Soccer Club.

Cr Kidd declared a less than significant non pecuniary interest in item 4.2 – Notice of Motion - Closure of Orange Ex-Services’ Club Pool – as he and his wife are members of the club.

Cr Munro declared a pecuniary interest in item 4.2 – Notice of Motion - Closure of Orange Ex-Services’ Club Pool on the basis he is discussing a management position with the Club.

Cr Romano declared a less than significant non pecuniary interest in item 4.2 – Orange Ex Services Club as he used to be a member of the club.

Cr Previtera declared a less than significant non pecuniary interest in item 5.3 – Development Application DA 305/2016 - 168 Shiralee Road as his sister owns land in this area.

Cr Romano declared a less than significant non pecuniary in item 5.3 – Development Application DA 305/2016 – 168 Shiralee Road as he previously owned land in this area.

2 Mayoral Minutes

Nil

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.12PM.

OPEN FORUM

Item 5.3 – Development Application DA 305/2016(1) – Subdivision – 168 Shiralee Road

Peter Basha spoke regarding meetings and consultation dates of this DA.

Gemma Dwyer spoke against the development application.

Item 4.2 - Notice of Motion - Closure of Orange Ex-Services’ Club Pool

Daniel Perkiss, CEO of Orange Ex-Services’ Club, spoke regarding the closure OESC pool.

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 7.27pm

3 Confirmation of Minutes of Previous Meeting

RESOLVED - 19/182 Cr S Munro/Cr J Hamling

That the Minutes of the Ordinary Meeting of Orange City Council held on 5 March 2019 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 5 March 2019.

4 Notices of Motion/Notices of Rescission

4.1 Notice of Motion - Free WIFI Orange Airport

TRIM Reference: 2019/527

RESOLVED - 19/183 Cr T Mileto/Cr J Hamling

That Council resolves to investigate the feasibility and cost associated with installing free WIFI at the Orange Airport for the convenience of all users/passengers.

4.2 Notice of Motion - Closure of Orange Ex-Services’ Club Pool

TRIM Reference: 2019/564

Cr Mileto declared a less than significant non pecuniary interest in this item as he is the President of Orange Ex-Services’ Soccer Club but remained in the Chamber.

Cr Kidd declared a less than significant non pecuniary interest in this item as he and his wife are members of the club but remained in the Chamber.

Cr S Munro declared a pecuniary interest in this item, left the chamber with the time being 7.35pm and did not participate in the voting on this item as he may have an interest in management of the Club.

Cr Romano declared a less than significant non pecuniary interest in this item as he used to be a member of the club but remained in the Chamber.

RESOLVED - 19/184 Cr G Taylor/Cr J Whitton

The Council resolves to:

1 Formally approach the Orange Ex-Services Club (OESC) to reconsider closure of their indoor pool complex; and

RESOLVED - 19/185 Cr G Taylor/Cr J Whitton

2 If the OESC declines, council resolves that it will consider the offer from the OESC to lease to Council the pool for an amount of $1 per annum and for Council to take over the management and operation of the pool for that 10 year period subject to the feasibility and due diligence of the project.

5 General Reports

5.1 Recommendations and Resolutions from Policy Committees

TRIM Reference: 2019/530

RESOLVED - 19/186 Cr K Duffy/Cr S Nugent

1 That the resolutions made by the Planning and Development Committee at its meeting held on 5 March 2019 be noted.

2 That the resolutions made by the Employment and Economic Development Policy Committee at its meeting held on 5 March 2019 be noted.

3 That the resolutions made by the Infrastructure Policy Committee at its meeting held on 5 March 2019 be noted.

4 That the resolutions made by the Environmental Sustainability Policy Committee at its meeting held on 5 March 2019 be noted.

5 That the resolutions made by the Finance Policy Committee at its meeting held on 5 March 2019 be noted.

6 That the resolutions made by the Services Policy Committee at its meeting held on 5 March 2019 be noted.

5.2 Statement of Investments - February 2019

TRIM Reference: 2019/480

RESOLVED - 19/187 Cr J Whitton/Cr S Munro

That Council resolves:

1 To note the Statement of Investments as at 28 February 2019.

2 To adopt the certification of the Responsible Accounting Officer.

5.3 Development Application DA 305/2016(1) - subdivision - 168 Shiralee Road

TRIM Reference: 2019/495

Cr Previtera declared a less than significant non pecuniary interest in this item, as his sister owns land in this area, left the Chamber and took no part in the debate or voting on this matter.

Cr Romano declared a less than significant non pecuniary interest in this item, as he previously owned land in this area, left the Chamber and took no part in the debate or voting on this matter.

AMENDMENT Cr J Whitton/Cr G Taylor

That the Development Application be deferred for staff to bring back a two-stage development proposal for the determination of Council.

THE AMENDMENT ON BEING PUT TO THE MEETING WAS LOST

AMENDMENT Cr R Turner/Cr S Munro

1 That Council resolves to consent to development application DA 305/2016(1) for Subdivision (17 lot residential) at Lots 90 and 100 DP 750401 - 168 Shiralee Road, Orange pursuant to the conditions of consent in the attached Notice of Approval.

2 That any further modifications of this Development Application be notified to all neighbouring property owners.

THE AMENDMENT ON BEING PUT TO THE MEETING WAS CARRIED AND BECAME THE MOTION

THE MOTION ON BEING PUT TO THE MEETING WAS CARRIED

RESOLVED - 19/188 Cr R Turner/Cr S Munro

That any further modifications of this Development Application be notified to all neighbouring property owners.

Division of Voting
Voted For	Cr R Kidd (Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr G Taylor, Cr R Turner, Cr J Whitton
Voted Against	Nil
Absent	Cr S Romano (Deputy Mayor), Cr M Previtera,

Crs Romano & Previtera returned to the chamber with the time being 8.49pm

5.4 Reduction in State Government issued parking fines

TRIM Reference: 2019/24

MOTION Cr S Nugent/Cr J McRae

That Council resolves to:

1 Request the NSW Government to provide its research on the impact of changes to the infringement penalty scheme to address the issues raised in the report and its projections on the impact on the forward estimates.

AMENDMENT Cr J Hamling/Cr S Romano

That the item be deferred until the next Council meeting following the NSW Election on 23 March 2019.

THE AMENDMENT ON BEING PUT TO THE MEETING WAS CARRIED AND BECAME THE MOTION

THE MOTION ON BEING PUT TO THE MEETING WAS CARRIED

RESOLVED - 19/189 Cr J Hamling/Cr S Romano

That this item be deferred until the next Council meeting following the NSW Election on 23 March 2019.

5.5 Councillor Related Strategic Policy Review

TRIM Reference: 2019/360

RESOLVED - 19/190 Cr S Nugent/Cr M Previtera

That Council resolves to place the following draft Strategic Policies on public exhibition for a minimum of 28 days:

· ST050 – Strategic Policy – Code of Meeting Practice

· ST110 – Strategic Policy – Code of Conduct for Councillors, Committee Members, Delegates and Council Advisors

· ST020 – Strategic Policy – Councillor Payment of Expenses and Provision of Facilities

Cr Taylor left the chamber with the time being 9.10pm.

Cr Romano left the chamber with the time being 9.11pm.

Cr Romano returned to the chamber with the time being 9.13pm.

Cr Taylor returned to the chamber with the time being 9.13pm.

5.6 Strategic Policy Review

TRIM Reference: 2019/387

RESOLVED - 19/191 Cr J Whitton/Cr S Nugent

That Council resolves to place the following draft Strategic Policies on public exhibition for a minimum of 28 days:

· ST010 – Strategic Policy – Code of Conduct - Staff

RESOLVED - 19/192 Cr G Taylor/Cr R Kidd

That the Traffic Committee request the Roads and Maritime Services (RMS) to provide information on vehicle locations, fines and average speeds of fines for mobile speed camera vehicles used in the Orange area.

6 Closed Meeting

In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.

In response to a question from the Mayor, the General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.

The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.

Recommendation

That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:

6.1 Acquisition of Land - 1 Cherrywood Close Orange

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.2 Tender Orange Regional Gallery Extension

The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 9.22pm.

The Mayor declared the Ordinary Meeting of Council resumed at 9.40pm.

7 Resolutions from Closed Meeting

The Manager Corporate Governance read out the following resolutions made in the Closed Meeting of Council.

6.1 Acquisition of Land - 1 Cherrywood Close Orange

TRIM Reference: 2019/442

RESOLVED - 19/193 Cr J Hamling/Cr R Turner

That Council resolves:

1 To acquire approximately 1,509m² of part Lot 42 DP 788920 for construction of the Southern Feeder Road in accordance with the details outlined in this report.

2 That upon acquisition, the land be classified as Operational.

3 To delegate to the General Manager such authority as may be necessary or convenient to give effect to this resolution, including without limitation the affixing of the Seal of the Council.

6.2 Tender Orange Regional Gallery Extension

TRIM Reference: 2019/505

RESOLVED - 19/194 Cr S Nugent/Cr R Turner

That Council resolves to:

1 Award the contract for the Architectural Design for Development Application and Documentation for Construction Certificate for the Orange Regional Gallery Extension to Architect Marshall.

2 Grant permission to affix the Council Seal to all relevant documents.

Division of Voting
Voted For	Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton
Voted Against	Nil
Absent	Nil

The Meeting Closed at 9.44pm

This is Page Number 13 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 19 March 2019.

Council Meeting 2 April 2019

5 General Reports

5.1 Report from the Deputy Mayor - Centroc Board Meeting and Central NSW Joint Organisation Meeting - 28 February 2019

RECORD NUMBER: 2019/582

AUTHOR: Sam Romano, Cr

EXECUTIVE Summary

The Centroc Board Meeting together with the Central NSW Joint Organisation Meeting were held at The Gate facility on Forest Road, Orange on 28 February 2019. This report provides a summary of that meeting.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “16.1 Collaborate - Work in partnership with other Councils, regional organisations and State and Federal Governments”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

That the information provided in this report be acknowledged.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

I attended the Board meeting of Centroc and Central NSW Joint Organisation Thursday 28 February 2019 at GATE (Global Ag-Tech Ecosystem) Department of Primary Industries Orange.

The Board heard a presentation from Ms Carolynne James, the GATE Project Leader & Manager, Investment and Business Development Unit, Department of Primary Industries on this initiative.

The Board was updated on the Orange Life Sciences Precinct by Mr Mark Burdack, Director of Corporate and Commercial Services from Orange City Council.

The implementation timeline for the Joint Organisation is on track for the actions required by the Office of Local Government. Prior to the Board meeting, a Strategic workshop had taken place providing direction on progressing transition. A special meeting of the Joint Organisation Board will be called via a phone hook-up to approve both the Statement of Strategic Regional Priority and the Central NSW Joint Organisation Strategic Plan.

Progress has been made on the Code of Meeting Practice for the Central NSW Joint Organisation and feedback from the Office of Local Government will inform a report to the next meeting.

The Board were privileged to have in attendance Member for Calare, Assistant Minister to the Deputy Prime Minister, the Hon Andrew Gee who had arranged to address the Board regarding drought issues the Minister for Agriculture and Water Resources, Minister Assisting the Prime Minister for Drought Preparation and Response, the Hon David Littleproud.

The following topics were discussed:

Transport Infrastructure – The Centroc Board continue advocating for a safe swift link between Central NSW and Western Sydney. At the recent meeting in January with Penrith City Council there was agreement for an “alliance of the willing” in support be developed. It will include case study material from industry.

Through the Transport Technical Group advocacy is to be made to RMS regarding the REPAIR grant program for a 4 -year approved program. The Group has also considered the development of a Freight Study for Central NSW by CSIRO, and will seek appropriate funding accordingly.

Water Infrastructure – The CWUA will investigate the potential for a regional application to stream 2 of the revised Safe and Secure program. This is for funding to procure consulting services to update CWUA member Council’s Integrated water cycle management (IWCM) strategies.

Representation will be made to DoI water, seeking clarification of the status of their IWCM Guidelines and assurance that IWCMs currently being revised by members, will be assessed on existing guidelines and not updated guidelines as has been the case previously.

Further advice will be provided to the Board on how to progress the recommendations to the Centroc Drought Issues Paper developed by Western Research Institute. Please see the Drought Sub-Committee report to the CNSWJO.

Health – The Central NSW JO Board resolved for Local Government NSW to be approached to take carriage of regional health workforce challenges for NSW, requesting a one day forum shining a light on challenges for regional communities regarding health workforce. This approach include that a review of the publication Advice to the National Rural Health Commissioner on the Development of the National Rural Generalist Pathway be undertaken and the potential of leveraging the Beyond the Range website to support the attraction and retention of health workforce be proffered.

Regional Development – A draft Memorandum of Understanding with Regional Development Australia Central West was presented, the Board approved it be adopted and signed.

Planning – An update on the Priority Projects of the Central West and Orana Regional Plan from NSW Government Planning and Environment were provided, where interested members were asked to be part of a reference group to review the next set of priorities and seek advocacy for slow moving actions from lead Departments.

Advocacy for better timelines on LEPs and the planning “backlog” for the region will be undertaken

Tourism –WRI will be engaged to develop a Central NSW Joint Organisation Tourism Tool to assess the real value tourism offers to a local community, particularly for smaller local government areas. The project would be over a two-year period, any specific event data will attract a further fee. Council contributions would come from funding in the Central NSW Tourism budget at $15,000 pa for two years and a maximum of $3,000 from each LGA per annum. Funding will also be sought through Destination Network Country and Outback to reduce the cost to LGA’s.

The total investment in Public Relations (PR) and media monitoring has been $30,000. In quarter 1 & 2 of 2018, the equivalent advertising value was calculated at $577,800 with 31 media articles generated. In quarter 3 & 4 of 2018, the equivalent advertising value was calculated at $1,771,614 with 52 articles generated.

Operational – The Central NSW JO Board approved a Memorandum of Understanding with Local Government Procurement (LGP) and will be seeking to co-design improvements to aggregated procurement with LGP in a best practice framework.

Local Government Procurement (LGP) has now concluded the FY17/18 Rebate Scheme having returned participants in excess of $1.1m. They invite continued participation in the scheme for FY18/19.

The Board were updated on the $10.9M in savings that Centroc has assisted members since 2009.

In the coming weeks members can expect to receive a pro-forma report on the Southern Lights Project. Southern Lights is a bold plan to provide 41 Local Government Areas in southern NSW, stretching from Bega to Broken Hill with smart enabled LED street lights and low to medium bandwidth communications technology. The coverage represents almost half of the 83 LGAs serviced by Essential Energy. This enabling infrastructure will provide better, safer, cheaper lighting and connectivity that will act as a catalyst for participating councils and others to invest in smart community technologies; technologies that will increase efficiencies and improve service delivery.

Further information can be provided on any of the Operational projects currently being managed by Centroc Staff.

Financial – The Centroc Board noted the anticipated full year profit of $48,452 at 30 June 2019 against a budgeted profit of $12,059.

All activities through Centroc and the Central NSW Joint Organisation are progressing well, members are asked to contact Executive Officer Ms Jenny Bennett at any stage with questions.

Attachments

1 Minutes of the Centroc Board Meeting and Minutes of the Central NSW Joint Organisation Meeting - 28 February 2019, D19/17132 ⇩

Council Meeting 2 April 2019

5.1 Report from the Deputy Mayor - Centroc Board Meeting and Central NSW Joint Organisation Meeting - 28 February 2019

Attachment 1 Minutes of the Centroc Board Meeting and Minutes of the Central NSW Joint Organisation Meeting - 28 February 2019

Minutes of the Centroc Board Meeting 28 February 2019 held at the GATE in Orange

Board Delegates in bold

Cr G Hanger	Bathurst Regional Council	Cr J Medcalf	Lachlan Shire Council
Mr A Jones	Bathurst Regional Council	Mr G Tory	Lachlan Shire Council
Cr S Ferguson	Blayney Shire Council	Cr K Sajowitz	Oberon Council
Ms R Ryan	Blayney Shire Council	Mr G Wallace	Oberon Council
Cr K Beatty	Cabonne Council	Cr S Romano	Orange City Council
Ms H Nicholls (acting)	Cabonne Council	Mr G Styles	Orange City Council
Cr D Somervaille	Central Tablelands Water	Mr K Boyd	Parkes Shire Council
Mr G Rhodes	Central Tablelands Water	Cr M Liebich	Weddin Shire Council
Cr B West	Cowra Council	Mr G Carroll	Weddin Shire Council
Mr P Devery	Cowra Council	Ms J Bennett	Centroc
Cr P Miller	Forbes Shire Council	Ms Meredith Macpherson	Centroc

1. Welcome by Chair John Medcalf 10.10am

2. Apologies

Cr K Keith, Cr R Kidd, Mr D Sherley, Mr S Loane, Ms C Weston. Ms J Andrews, Mr A Albury, Ms K Purser

Resolved Mr G Styles/Cr P Miller

That the apologies for the Centroc Board meeting 28 February 2019 listed above be accepted.

3. Speakers

· Mark Burdack, Director of Corporate Services, Orange City Council - Orange Life Sciences Precinct

· Carolynne James, GATE Project Leader & Manager, Investment and Business Development Unit, Department of Primary Industries - Pitchfest

Question from the floor – how do we leverage regional airports and the potential productivity of the region in the context of the aerotropolis?

4. Minutes

4a Noting of the Minutes of the GMAC Meeting 31 January 2019

Resolved Cr B West/Mr K Boyd

That the Minutes of the Centroc GMAC Meeting 31 January held in Orange be noted.

4b Confirmation of the Minutes of the Board Meeting 22 November 2019 at Oberon

Resolved Mr K Boyd/Cr K Sajowitz

That the Minutes of the Centroc Board Meeting 22 November 2019 held at Oberon Mayfield Garden be confirmed

4c Noting of the Minutes of the AGM Thursday 22 November 2018 held at Mayfield Gardens in Oberon

Resolved Cr S Romano/Cr B West

That the Minutes of the Centroc 22 November 2018 held at Mayfield Gardens Oberon be noted.

4d Noting of the Minutes of the Central NSW Joint Organisation held Thursday 22 November 2018 held at Mayfield Gardens in Oberon

Resolved Cr K Sajowitz/Mr G Styles

That the Minutes of the Centroc NSW Joint Organisation 22 November 2018 held at Mayfield Gardens Oberon be noted.

5 Business Arising from the Minutes – Matters in Progress

Resolved Mr K Boyd/Cr D Somerville

That the Board note the Matters in Progress, making deletions as suggested.

6 Correspondence

6a Correspondence In

Resolved Mr K Boyd/Mr G Tory

That the Board note the incoming correspondence.

6b Correspondence Out

Resolved Cr P Miller/Cr K Sajowitz

That the Board note the outgoing correspondence.

7 Reports

7a Transport Infrastructure including Bells Line of Road

Resolved Mr K Boyd/Cr B West

That the Board note the Transport Infrastructure Report; and

1. make representation to RMS through the Sponsoring General Manager regarding the REPAIR grant program to a 4 -year approved program for better planning and Council budgeting;

2. take a collaborative approach with key State agencies in the development of a Freight Study for Central NSW by CSIRO, seeking appropriate funding accordingly.

3. a letter to be drafted in consultation with Penrith City progressing support for a safe swift link between Sydney and Central NSW to be signed by the “willing;” and

4. progress an “alliance of the willing” in support of a safe swift link between Central NSW and Western Sydney including case study material from industry.

7b Water Infrastructure Report

Resolved Cr D Somerville/Mr K Boyd

That the Board note the Water Infrastructure Report; and

1. Commend to the CWUA that it investigates the potential for a regional application to stream 2 of the revised Safe and Secure program for funding to procure consulting services to update CWUA member Council’s Integrated water cycle management (IWCM) strategies; and

2. Write to DoI water seeking clarification of the status of their IWCM Guidelines and assurance that IWCMs currently being revised by members will be assessed on existing guidelines and not updated guidelines as has been the case previously;

3. Note work to review and update the Regional Water Infrastructure Priority Matrix plan and advocacy to align the region’s priorities with the prioritisation framework being developed by State agencies;

4. Commend to members that they consider nominating a representative to participate in WaterNSW Customer Advisory Groups for the period 2019-2022 for their area;

5. Note that a report has been provided to the Joint Organisation Board from the Drought SubCommittee; and

6. After the election a water related-delegation meet with the appropriate Minister to discuss the opportunities the upgrading of Wyangala may create with the appropriate strategic support.

7c Health Report

Resolved Cr J Medcalf/Mr G Carroll

That the Board note the Health report and note a report is being provided to the Joint Organisation Board about the Stronger Rural Health Strategy

7d Regional Development

Resolved Cr B West/ Mr G Styles

That the Board note the Regional Development Report and note that the MoU with Regional Development Australia Central West is being considered by the Joint Organisation Board.

7e Planning Report

Resolved Mr G Styles/Mr K Boyd

That the Board note the Planning Report and

1. Endorse correspondence to the Department of Planning regarding

a. the need for consultation on the Primary Production and Rural Development SEPP; and

b. the need for resources to support Councils as the embed changes to the Planning legislation;

2. note that the Inland Code State Environment Planning Policy has been released;

3. note the review of the Implementation Plan for the Central West and Orana Regional Plan and nominate Cr P Miller, Cr S Romano and Cr B West to engage in the process as part of a reference group; and

4. Centroc advocate for better timelines on LEPs and seek to have the planning “backlog” for the region resolved.

7f Tourism Report

Resolved Cr B West/Ms R Ryan

That the Board note the Tourism Report and Members agree to the regional project; and

1. WRI be engaged to develop a Central NSW Joint Organisation Tourism Tool to assess the real value tourism offers to a local community, particularly for smaller local government areas;

a. The project would be over a two-year period;

b. Any specific event data will attract a further fee;

c. Council contributions would come from funding in the Central NSW Tourism budget at $15,000pa for two years and a maximum of $3,000 from each LGA per annum;

d. thank WRI for its contribution of $30,000 over two years; and

2. funding be sought through Destination Network Country and Outback to reduce the cost to LGA’s; and

3. endorse the grant application to the Office of Environment and Heritage called Unearth the Heritage of Central NSW seeking funding of $25K towards a project with total value, including in-kind, of $83,500.

7g Operational Report

Resolved Mr G Styles/Cr B West

That the Board note the Operational Report and;

1. note the meeting with Mr Ashley Albury, DPC, to progress the opportunities for funding through the OLG’s Local Government Skills Strategy and;

2. receive proforma reports to Council about the Southern Lights Project.

7h Financial report

Resolved Mr K Boyd/Mr G Styles

That the Board note the Financial Report.

8 Late Reports

a Progressing transition from Centroc to the Central NSW JO

Resolved Cr B West/Cr M Liebich

That the Board note the report transitioning from Centroc to the Central NSW JO and

receive a report to the Centroc Board seeking to amend the Centroc constitution to enable the wind-up of Central NSW Councils (Centroc) transferring reporting governance and reporting arrangements to the Central NSW Joint Organisation if necessary.

b. Confidential Report on Electricity Procurement

Resolved Mr G Styles/Mr K Boyd

That the Board note the late report on electricity procurement and

1. Councils give consideration to participation in a renewable energy Power Purchase Agreement (PPA) for a portion of their electricity supply which would incur a fee directly to Councils and

2. note the advice from the meeting Friday 22 February and await advice for County Council.

9 Matters raised by members - Nil

10 Speakers to the next meeting – noting the meeting is scheduled to be at Parliament House Sydney.

11 Next Meetings

2 May 2019 - Executive

23 May 2019 - Board

23 May 2019 - CNSWJO Board

The General Meeting of the Board closed at 12.11pm

Page 4 is the last page of the Centroc Board Minutes 28 February 2019

Minutes of the Central NSW Joint Organisation meeting 28 February 2019 held in Orange

Attendees, voting members in bold.

Cr G Hanger	Bathurst Regional Council	Cr P Miller	Forbes Shire Council
Cr S Ferguson	Blayney Shire Council	Cr K Sajowitz	Oberon Shire Council
Cr K Beatty	Cabonne Council	Cr S Romano	Orange City Council
Cr B West	Cowra Shire Council	Cr M Liebich	Weddin Shire Council
Cr J Medcalf	Lachlan Shire Council

Mr A Jones	Bathurst Regional Council	Mr G Wallace	Oberon Shire Council
Ms R Ryan	Blayney Shire Council	Mr G Styles	Orange City Council
Ms H Nicholls (acting)	Cabonne Council	Mr K Boyd	Parkes Shire Council
Cr D Somervaille	Central Tablelands Water	Mr G Carroll	Weddin Shire Council
Mr G Rhodes	Central Tablelands Water	Ms J Andrews	RDACW
Mr P Devery	Cowra Shire Council	Ms J Bennett	Central NSW JO
Mr G Tory	Lachlan Shire Council	Ms Meredith Macpherson	Central NSW JO

Meeting opened 12.20pm, Chaired by Chair Cr John Medcalf

Apologies – Cr K Keith, Cr R Kidd, Mr D Sherley, Mr S Loane, Ms C Weston, Mr A Albury, Mr K Purser

Resolved Cr S Ferguson/Cr B West

That the apologies for the Central NSW Joint Organisation Board meeting 28 February 2019 listed above be accepted.

1. Minutes

1a Confirmation of the Minutes of the Central NSW Joint Organisation meeting 22 November 2018 in Oberon

Resolved Cr S Ferguson/Cr B West

That the Central NSW Joint Organisation Board confirm the Minutes of the meeting 22 November 2018 held at Mayfield Gardens Oberon

2. Business Arising from the Minutes – Matters in Progress

Resolved Cr B West/Cr P Miller

That the Central NSW Joint Organisation Board note the Matters in Progress, making deletions as suggested.

3. Correspondence

3a Incoming correspondence

Resolved Cr B West/Cr G Hanger

That the Board note the incoming correspondence.

3b Outgoing correspondence

Resolved Cr B West/Cr G Hanger

That the Board note the outgoing correspondence.

4. Drought Sub-Committee Report

Resolved Cr B West/Cr S Ferguson

That the Board notes the Centroc Drought Sub-Committee Report and

1. note the Centroc Drought Issues Paper developed by Western Research Institute;

2. the Central NSW Joint Organisation Board receive advice on progressing the recommendations in the report; and

3. note that advice will be provided to the Joint Organisation Board from the Regional Leadership Executive regarding progress by the Drought Subcommittee.

5. Mandatory Code of Meeting Practice for the Central NSW Joint Organisation Report

Resolved Cr B West/Cr P Miller

That the Board note progress on the Draft Code of Meeting Practice for the Central NSW Joint Organisation Report and await feedback from the Office of Local Government to inform a report to the next meeting.

6. Remuneration for the Chair and or other Mayors in their capacity as Board members for the Central NSW JO

Resolved Cr S Ferguson/Cr P Miller

That the Board confirm the Charter for the Central NSW Joint Organisation and seek feedback from members on a report remunerating the Chair including advice on the Remuneration Tribunal option “Rural” of $25,880.

7. Central NSW Joint Organisation engagement with neighbouring councils

Resolved Cr P Miller/Cr K Beatty

That the Board note the Report on the Central NSW Joint Organisation engagement with other councils and

1. focus all activity including operational support programming of the Joint Organisation on delivering value to member Councils;

2. engage with other Joint Organisation, Local Government NSW, Country Mayors, the Water Directorate and other peak local government entities as appropriate in the interest of members;

3. Midwestern and Dubbo Regional Councils be offered a non-voting membership at 50% of the fees structure for the Central NSW Joint Organisation Joint Organisation subject to them having full membership of the Orana Joint Organisation; and

4. Lithgow City Council be offered the same arrangement but encouraged to consider full membership of the Central NSW Organisation.

8. Strategic Update for the Joint Organisation

Resolved Cr M Liebich/Cr S Ferguson

That the Central NSW Joint Organisation Board note the Strategic Update report and

1. Hold a special meeting upon sign off by the Steering Committee to approve the strategy and Statement of Strategic Regional Priority; and

2. Receive a report to the May Joint Organisation meeting regarding fees to resource the Joint Organisation Strategy.

12.40pm – Suspend business to hear from the Hon David Littleproud, Minister for Agriculture and Water Resources, Minister Assisting the Prime Minister for Drought Preparation and the Hon Andrew Gee, Member for Calare, Assistant Minister to the Deputy Prime Minister.

Bathurst Regional Council representatives left the meeting at 1.05pm

Oberon Shire Council representatives left the meeting 1.32pm

Mr K Boyd left the meeting 1.53pm

9. Stronger Rural Health Strategy

Resolved Cr P Miller/Cr K Beatty

That the report regarding the Stronger Rural Health Strategy be noted and

1. Local Government NSW be approached to take carriage of regional health workforce challenges for NSW;

2. this approach to include requesting a one-day forum shining a light on challenges for regional communities regarding health workforce;

3. this approach negotiate support from Central NSW and other Joint Organisations;

4. through this approach a review of the publication Advice to the National Rural Health Commissioner on the Development of the National Rural Generalist Pathway be undertaken and the potential of leveraging the Beyond the Range website to support the attraction and retention of health workforce be proffered.

10. Draft JO and RDACW MOU

Resolved Cr B West/Cr P Miller

That the Board note report on the draft Memorandum of Understanding with Regional Development Australia and adopt it for signature.

11. Copyright Agency licensing offer

Resolved Cr B West/Cr M Liebich

That the Board note the Copyright Agency licensing offer report and

1. accept the CNSW Joint Organisation Copyright Agency Agreement;

2. note Councils opting in to Copyright Agency licensing are the licensees;

3. note that Copyright Agency has provided advice it will hold the pricing as per the below where all or a vast majority of members take part; and

4. note that the Central NSW Joint Organisation will take part in the program.

12. Memorandum of Understanding with Local Government Procurement

Resolved Cr B West/Cr S Romano

That the Board sign the Memorandum of Understanding with Local Government Procurement (LGP) and seek to codesign improvements to aggregated procurement with LGP in a best practice framework.

13. Australasian Local Government Performance Excellence Program

Resolved Cr S Ferguson/Cr P Miller

That the report regarding the Australasian Local Government Performance Excellence Program be noted and

1. Local Government Professionals be advised that Councils will be making their individual determinations regarding procurement of this tool including enhancements; and

2. The Office of Local Government be asked for a time frame for its performance monitoring program.

14. Local Government Focus Advertising Proposal

Resolved Cr K Beatty/Cr S Romano

That the Board note the proposal from Local Government Focus and

1. not engage at this time but consider promoting the regions collaboratively once the strategic and communications plans for the JO are completed; and

2. provide feedback to any similar proposals that these be referred to the Communications’ Plan to be developed.

15. Administration Update

Resolved Cr S Romano/CR S Ferguson

That the Board note the timeline for the implementation of the JO.

16. Financial Report

Resolved Cr S Romano/Cr P Miller

That the Board note the Financial Report.

17. Other matters raised by members - Nil

18. Next meeting – Suggest meeting the day before the Board meeting in Sydney.

Next meeting of the Joint Organisation is 23 May 2019

Meeting closed 2.10pm

Page 4 is the last page of the Central NSW Joint Organisation meeting 28 February 2019

Council Meeting 2 April 2019

5.2 Conduct of the 2020 Local Government Election

TRIM REFERENCE: 2019/262

AUTHOR: Samantha Freeman, Manager Corporate Governance

EXECUTIVE Summary

The next Local Government election will be conducted in September 2020. This report recommends Council enter into an election arrangement contract with the NSW Electoral Commission.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.

Financial Implications

The NSW Electoral Commission will supply a quotation to conduct the election (including the election of a popularly elected Mayor). A further report is to be provided to Council once a quotation has been provided. In terms of funding, Council has $150,000 in reserves (01.45.9674), and the remaining will need to be allocated in the Delivery/Operational Plan.

The 2017 Local Government Elections quotation from the NSW Electoral Commission was $244,110.

Policy and Governance Implications

The Local Government Act 1993 sets out the process for Council to appoint the NSW Electoral Commissioner to conduct the election.

Recommendation

That Council resolves:

1 That pursuant to Sections 296(2) and 296(3) of the Local Government Act 1993, an election arrangement be entered into by contract for the NSW Electoral Commissioner to administer the 2020 Local Government Election of the Council.

2 That permission be granted for the use of the Council Seal on all relevant documents.

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

Service Delivery	The NSW Electoral Commission has conducted Local Government elections in Orange for many years and can provide a high level of service.
Image and Reputation	The importance of ensuring the 2020 Local Government election is conducted efficiently and effectively is critical. It is considered that the experience of the NSW Electoral Commission offers the highest level of comfort for Council and the community that the process will be undertaken appropriately.

SUPPORTING INFORMATION

It is recommended that Council enter into an electoral arrangement with the NSW Electoral Commission. The Local Government Act requires Council to resolve its intentions at least 18 months prior to the election. The NSW Electoral Commission is currently subject to a review by the Independent Pricing and Regulatory Tribunal (IPART) regarding the costs of conducting Local Government elections in NSW. Until the review has been concluded the NSW Electoral Commission will not be providing quotations. It is anticipated the review will be completed by August 2019, at which time Council staff will seek a quotation.

Councils are required under the Local Government Act 1993 to resolve to enter into an election arrangement contract for the conduct of this election at least 15 months prior to the election, however due to the IPART review, an extension to this time has been granted until after the findings of the review have been made.

As in previous elections, it is likely that Council will share a Returning Officer with neighbouring Council(s) which may reduce some of the costs. Council may also look at setting up the Election Office at one of its own facilities such as the Cultural Centre in the Woolworths carpark which may provide further opportunities for cost savings.

Council does not have the resources to facilitate the Elections in-house. A tender process for Election services is not suitable due to the specialised functions required. It is therefore recommended that Council resolve to enter into a contract with the NSW Electoral Commission upon the receipt of a quotation and Council staff will provide a further report to Council during September 2019 outlining those costings.

Council Meeting 2 April 2019

5.5 Age Friendly Forum

RECORD NUMBER: 2019/461

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

Orange City Council is hosting an Age Friendly Forum in order to consult with the local community and assist Council in future planning for our ageing community. The Age Friendly Forum will utilise the five New South Wales Ageing Strategy 2016-2020 priorities for an ageing community to guide the consultation and discover what matters most to our local residents.

The Age Friendly Forum will be held from 10.00am - 2.00pm on Thursday 11 April 2019 at the Environmental Learning Facility (ELF), Orange Showground, Leeds Parade, Orange

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “5.1 Live - Engage with the community to ensure facilities and programs meet changing lifestyle and social needs”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

That Council note that the Aged Friendly Forum is scheduled for 11 April 2019.

further considerations

SUPPORTING INFORMATION

The Age Friendly Forum will utilise the five New South Wales Ageing Strategy 2016-2020 priorities for an ageing community to guide the consultation and discover what matters most to our local residents.

The five Ageing Strategy priorities were identified following consultations with residents across New South Wales and these priorities also align with the World Health Organisation’s recommendations for ageing well and creating an age-friendly world.

The five priorities for an ageing community are all interconnected and making improvements in one area may instigate a ripple effect which causes improvements in other areas as well. Each priority also has an objective which further breaks down the topic and allows for the identification of strategies to assist with future planning. The priorities and their objectives are:

Priority One - Health and Wellbeing

Objective – Older people in NSW are encouraged to live active and healthy lives with improved physical and mental wellbeing.

Priority Two - Working and Retiring

Objective - Older people in NSW have opportunities to remain in the workforce, are financially secure and independent in retirement, and plan their finances based on their circumstances and needs.

Priority Three - Housing Choices

Objective - Older people in NSW live in affordable, accessible, adaptable and stable housing.

Priority Four - Getting Around

Objective - Older people in NSW travel safely and appropriately to participate in social and economic life and access services.

Priority Five - Inclusive Communities

Objective - Older people in NSW stay connected and contribute to their communities.

The Orange Age Friendly Forum will be open to all residents as well as local community groups, health services, businesses and aged services. The information collected during the Age Friendly Forum will be used to guide Council’s future planning towards an age friendly community.

The Age Friendly Forum will be held from 10.00am - 2.00pm on Thursday 11 April 2019 at the Environmental Learning Facility (ELF), Orange Showground, Leeds Parade, Orange. Lunch and transport will be provided. All attendees are requested to register by phoning 6393 8053 or emailing arodwell@orange.nsw.gov.au.