Agenda of Services Policy Committee

Services Policy Committee 4 December 2018

1 Introduction

1.1 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting.

Services Policy Committee 4 December 2018

2 Committee Minutes

2.1 Minutes of the NAIDOC Week Community Committee Meeting - 22 October 2018

RECORD NUMBER: 2018/2713

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The NAIDOC Week Community Committee met on 22 October 2018. The recommendations from the Committee are provided to the Services Policy Committee for adoption.

There is no recommendation for expenditure or action by Council.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “4.2 Live - Partner with key stakeholders to deliver cultural facilities and services that reflect the interests of a culturally diverse community”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting of 22 October 2018.

2 That the remainder of the minutes and recommendations made by the NAIDOC Week Community Committee at its meeting held on 22 October 2018 be adopted.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

Attachments

1 Minutes of the Meeting of the NAIDOC Week Community Committee held on 22 October 2018

2 NAIDOC 22 October 2018 Agenda, D18/55195 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

NAIDOC Week Community Committee

HELD IN Giyalang Ganya Meeting Room, 286 Lords Place, Orange

ON 22 October 2018

COMMENCING AT 11.45am

1 Introduction

Attendance

Mr Gerald Power (Chairperson), Ms Naomi Escreet, Mr Corey McLean, Mrs Mary Croaker, Mr Jordan Moore, Mrs Annette Uata, Ms Rachael Powell, Ms Zoe Byrne, Community Development and Support Coordinator, Aboriginal Engagement Officer, Assistant Youth Development Officer.

1.1 Apologies and Leave of Absence

RESOLVED Ms N Escreet/Mr J Moore

That the apologies be accepted from Cr S Nugent, Ms Collette Vincent, Mr Chris Gryllis, Ms Nikita Mason, Public Engagement and Education Officer – Gallery for the NAIDOC Week Community Committee meeting on 22 October 2018.

1.2 Acknowledgement of Country

Conducted by the Chair

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RESOLVED Mr G Power/Ms R Powell

That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 5 October 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 5 October 2018.

3 Presentations

3.1 Calendar of Annual Significant Events 2018

TRIM Reference: 2018/2330

No discussion

RECOMMENDATION

Nil

3.2 Budget

TRIM Reference: 2018/2333

Held over for discussion at the debrief meeting

RECOMMENDATION

Nil

3.3 Correspondence

TRIM Reference: 2018/2336

None received

RECOMMENDATION

Nil

4 General Reports

4.1 Task List / Action Plan - NAIDOC Week Celebrations 2018

TRIM Reference: 2018/2327

Recommendation Mr G Power/Ms A Uata

1 That the Task List/Action Plan for the NAIDOC Week Celebrations 2018 be updated.

2 That the updates to the Task List/Action Plan be noted.

The Meeting Closed at 1.08pm.

Services Policy Committee 4 December 2018

2.2 Minutes of the Lucknow Community Committee Meeting - 1 November 2018

RECORD NUMBER: 2018/2957

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The Lucknow Community Committee met on 1 November 2018. The Minutes from this meeting are tabled for the Committees attention.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Live - Maintain and renew recreational spaces and infrastructure to encourage an active and healthy lifestyle”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

That Council resolves:

1 To acknowledge the reports presented to the Lucknow Community Committee at its meeting held on 1 November 2018.

2 Recommendations 3.2 from the minutes of the Lucknow Community Committee meeting of 1 November 2018 being:

1 That the Lucknow Community Committee Action Plan be reviewed and updated.

2 That the remediation of the northern side bus stop progress with the laying of hotmix.

3 That the installation of solar lighting in bus stops progress.

4 That the beautification between Two Fat Ladies and Wentworth Mine be placed on the Action Plan.

3 To adopt the remainder of the minutes of the Lucknow Community Committee at its meeting held on 1 November 2018.

further considerations

Attachments

1 Minutes of the Meeting of the Lucknow Community Committee held on 1 November 2018

2 Agenda - LCC Agenda 01 November 2018, D18/63976 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Lucknow Community Committee

HELD IN Lucknow Community Hall, Lucknow

ON 1 November 2018

COMMENCING AT 5.35pm

1 Introduction

Attendance

Cr T Mileto (Chairperson), Cr M Previtera, Ms Deidre Beasley, Mr Laurence Chapman, Mr Bruce Heinrich, Mr Daniel Taurins, Ms Natalee Selwood, Divisional Administrative Assistant Community, Recreation and Cultural Services (Minute Taker)

1.1 Apologies and Leave of Absence

RESOLVED Ms D Beasley/Ms N Selwood

That the apologies be accepted from Mr R Gander and Director Community, Recreation and Cultural Services for the Lucknow Community Committee meeting on 1 November 2018.

1.2 Acknowledgement of Country

Cr Mileto conducted an Acknowledgment of Country.

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RESOLVED Ms D Beasley/Mr D Taurins

That the Minutes of the Meeting of the Lucknow Community Committee held on 5 July 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Lucknow Community Committee meeting held on 5 July 2018 with Mr B Heinrich being removed as present.

3 General Reports

3.1 Heritage Advice - Lucknow Anglican Church

TRIM Reference: 2018/2694

Recommendation Ms D Beasley/Mr D Taurins

That the report regarding Heritage Advice on the Lucknow Anglican Church be acknowledged.

3.2 Lucknow Community Committee Action Plan

TRIM Reference: 2018/2699

Recommendation

1 That the Lucknow Community Committee Action Plan be reviewed and updated.

2 That the remediation of the northern side bus stop progress with the laying of hotmix.

3 That the installation of solar lighting in bus stops progress.

4 That the beautification between Two Fat Ladies and Wentworth Mine be placed on the Action Plan.

The Meeting Closed at 7.05 pm.

Services Policy Committee 4 December 2018

2.3 Minutes of the Spring Hill Community Committee Meeting - 15 November 2018

RECORD NUMBER: 2018/2937

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

A meeting of the Spring Hill Community Committee was held on 15 November 2018. The Minutes of this meeting are tabled for the Committees attention.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.1 Live - Engage with the community to ensure recreation opportunities and facilities meet changing needs”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

That Council resolves:

1 To acknowledge the reports presented to the Spring Hill Community Committee at its meeting held on 15 November 2018.

2 Recommendations 3.2 and 4.1 from the minutes of the Spring Hill Community Committee meeting of 15 November 2018 being:

3.2 That correspondence be forwarded to Live Better, expressing concerns regarding illeagal parking of company vehicles in Alf Read Park.

4.1 1 That the Spring Hill Community Acton Plan be reviewed and updated.

2 That the item of investigating the addition of plaques and interment of ashes at the cemetery be added to the Action Plan.

3 To adopt the remainder of the minutes of the Spring Hill Community Committee at its meeting held on 15 November 2018.

further considerations

Attachments

1 Minutes of the Meeting of the Spring Hill Community Committee held on 15 November 2018

2 SHCC Agenda 15 November 2018, D18/64003 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Spring Hill Community Committee

HELD IN Spring Hill Community Hall, Spring Hill

ON 15 November 2018

COMMENCING AT 5.50 PM

1 Introduction

Attendance

Cr T Mileto (Chairperson), Mrs Kerry Rains, Mrs Nicole Day, Mr Peter Rodgers, Mrs Allison Rodgers, Mrs Suzanne Vials, Director Community, Recreation and Cultural Services

Mr Scott Maunder read to the Committee a letter of resignation from Mr Sam Nelson.

1.1 Apologies and Leave of Absence

RESOLVED Ms A Rodgers/Ms S Vials

1. That the apologies be accepted from Cr J McRae, Mr T Clark, Mr J Nalder, Mr R Gander, Miss S Huysmans and Mrs T Newman for the Spring Hill Community Committee meeting on 15 November 2018.

2. That the letter of resignation from Mr Sam Nelson be acknowledged.

1.2 Acknowledgement of Country

Cr Mileto conducted an Acknowledgement of Country

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RESOLVED Mr P Rodgers/Mrs K Rains

That the Minutes of the Meeting of the Spring Hill Community Committee held on 16 August 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Spring Hill Community Committee meeting held on 16 August 2018.

3 Presentations

3.1 Traffic Concerns - Spring Hill

TRIM Reference: 2018/2226

The presentation by Inspector White regarding traffic concerns within Spring Hill and providing advice on ways in which to reduce traffic speeds with the Village was deferred.

RECOMMENDATIONS Mr P Rodgers/Ms A Rodgers

1. That deferrment of the presentation by Inspector White be acknowledged.

2. Director, Community Recreation and Cultural Services to follow up with Local Police District to obtain information and provide to the committee

3.2 Illegal Parking in Park

TRIM Reference: 2018/2801

RECOMMENDATION Ms A Rodgers/Mrs K Rains

That correspondence be forwarded to Live Better, expressing concerns regarding illeagal parking of company vehicles in Alf Read Park.

4 General Reports

4.1 Spring Hill Community Committee Action Plan and Priority Works

TRIM Reference: 2018/2797

Recommendation

1 That the Spring Hill Community Acton Plan be reviewed and updated.

2 That the item of investigating the addition of plaques and interment of ashes at the cemetery be added to the Action Plan.

The Meeting Closed at 6.35PM.

Services Policy Committee 4 December 2018

3 General Reports

3.1 Additional Policing Numbers - Central West Police District

RECORD NUMBER: 2018/2963

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

At its meeting of 20 November 2018, Cr Hamling raised the concern of police numbers stationed at Orange and requested information be circulated regarding police numbers and any steps that could be done to increase police presence.

The NSW Government announced the increase of 1,500 sworn officers over the next four years.

This report seeks the resolution of Council to support the increase of police numbers in the Orange Command.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “3.2 Live - Partner with key stakeholders to deliver infrastructure and activities that improve the safety and security of the community”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

That Council resolves to support the addition of sworn officers to the existing approved positions of the Orange Command for first response in the Central West Police District by:

1 14 sworn officers;

2 1 dog unit;

3 Establishment of a Regional Enforcement Squad located in Orange; and

4 Seek a meeting with NSW Police Commissioner for Orange Command be one of the first commands to receive additional officers within NSW.

further considerations

SUPPORTING INFORMATION

The NSW Government announced on 20 November 2018 the increase of 1,500 police officers over the next four years in NSW.

This follows recent assessment of police numbers on a Police per Population assessment which showed that NSW had the lowest ratio in Australia with the exception of ACT.

Analysis conducted has also shown that Orange Command has one of the lowest ratios of Police per Population in NSW.

Current staffing in Orange Command for first response policing (responding to calls received) is:

	Sunday to Thursday	Friday and Saturday
6.00am – 6.00pm	3 officers within station 1 car (2 officers)	3 officers within station 1 car (2 officers)
6.00pm – 6.00am	3 officers within station 1 car (2 officers)	3 officers within station 2 cars (4 officers)
12.00am – 12.00pm		1 additional car (2 officers)

First response officers attend to matters all calls including those relating to motore vehicle accidents, Transport of prisoners and mental health matters including transport of patients.

Comparted to Dubbo and Bathurst Commands the average first response tasks per officer per year is:

Dubbo

Bathurst

Orange

Orange with

increase sought

136

108

176

150 (approx.)

The recommendation in this report is consistent with the requirements identified by representatives of the NSW Police Union stationed in Orange and will bring the strength of the Orange Command on a Police per Population basis to a mid-point in NSW and improve first response.

Attachments

1 PANSW Back the Blue Police Numbers Announcement, D18/64375 ⇩

Services Policy Committee 4 December 2018

3.2 Centenary of World War I Community Committee Final Report

RECORD NUMBER: 2018/2916

AUTHOR: Jan Richards AM, Manager Central West Libraries

EXECUTIVE Summary

This report provides details of the Armistice Day 1918 re-enactment and a precis of the projects undertaken by the Centenary of World War I Community Committee between 2011 and 2018.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “4.4 Live - Celebrate and conserve the diverse cultural heritage of the urban, village and rural communities”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

That the report on Centenary of World War I Community Committee Final Report be acknowledged.

further considerations

SUPPORTING INFORMATION

In March 2011, Orange City Council formed the Centenary of World war I Community Committee to focus on activities and commemorations to mark the centenary of World War I as it relates to Orange and district. In partnership with the community, the Committee has developed a wide-ranging program to commemorate those who fought, those who paid the supreme sacrifice, those who remained at home, and the legacy of war.

The Committee comprised representatives from Orange City Council; Councillors and staff; Orange and District Historical Society; City of Orange RSL Sub-Branch; and community members.

In the intervening seven years, the Committee has achieved a number of significant outcomes, all of which have previously been reported to Council. A copy of the completed Action Plan is attached to this report.

The major project for 2018 was the recreation of a well-known photograph showing Armistice celebrations outside the Old Town Hall in November 1918. This re-enactment was held at 10am on 11 November 2018 and preceded the Remembrance Day ceremony at Robertson Park.

The community was invited to dress in period costume and be part of the re-enactment where current day representatives spoke the words of their 1918 counterparts based on detailed reports of the proceedings from the newspapers of the time. The City of Orange Brass Band provided the musical accompaniment.

A significant crowd attended with descendants of World War I service personal having travelled from as far as Newcastle. Representative groups from the schools and scouts also participated.

Considerable media interest was received in advance of and subsequent to the event and the re-enactment was featured on Statewide news bulletins.

Finalising of blog posts on individual service men and women will continue on the Blog and Wiki over the coming months and the information will remain there for researchers into the future. This resource is the lasting legacy of this significant project. Its value to the community is reflected in this comment to the Blog that was posted on 12 November 2018:

Thank you for providing an exceptional, accessible and moving tribute to the impact of WW1 on the Orange community. Your research has been meticulous. I’m glad the war is over but I will miss delving into your informative daily posts.

The final meeting of the Committee was held on 18 September 2018.

Attachments

1 Centenary World War I Community Committee Action Plan - Final, D18/63744 ⇩

Services Policy Committee 4 December 2018

3.2 Centenary of World War I Community Committee Final Report

Attachment 1 Centenary World War I Community Committee Action Plan - Final

D18/63744

World War I Centenary Community Committee

Action Plan – Final Report

Action	Who	Community Strategic Plan reference	Start	End	Update/Completed
Regular media stories	Orange City Library in partnership with Orange City Council media team	4.4		11/11/2018	New stories developed and distributed via print, electronic and social media as appropriate.
Blog and Wiki	Orange City Library	4.4		11/11/2018	Blog and Wiki established to tell the stories of those service men and women from Orange · Total number of posts: 1,778 · Servicemen and women profiles: 300 · Total number of views: 195,233
Presentations	Jan Richards Trudi Mayfield	4.4		11/11/2015	Paper A city remembers given at IFLA (International Federation of Library and Information Associations) Conference, Columbus, Ohio, USA. (August 2016) Trudi Mayfield presented on historical research at History Council seminar in Orange 21 July 2017. COMPLETED
Presentation	Jan Richards	4.4		11/11/2018	Orange City Library partnered with the Orange and District Historical Society for a program on Soldier Settlements in the period after the war on Wednesday 12 September 2018. COMPLETED
Tree Planting Project	Museum and Heritage Coordinator	4.4		2018	Project was dependent on grant funding which was not secured. COMPLETED
Memorial Avenue App	Orange City Library Lyn Gough	4.4	2014/2015	2018/2019	Project was dependent on grant funding which was not been secured. Possible avenues will continue to be explored Information to be added to Survey of Significant Landscape.
Coo-ee March re-enactment	Working Party	4.4	2014/2015	27-28/10/15	Re-enactment successfully completed. Report to meeting 24 November 2015. COMPLETED
Orange Regional Museum Exhibition	Museum and Heritage Coordinator	4.4	2015/2016	2018/2019	Spirit of Anzac Exhibition 12-17 March 2017 included local component jointly curated by Orange Regional Museum and Orange City Library. 11,048 people visited the Exhibition. COMPLETED
State Library WWI Diaries Exhibition	Orange City Library	4.4		27-28/10/15	Diaries on display 29 October 2015. Report to meeting 24 November 2015. Curator talk on diaries was also held on 19 March 2018. COMPLETED
Orange Health Service Entrance Hallway Display	Museum and Heritage Coordinator	4.4	March 2015	2018/2019	The displays have now been installed and have received positive feedback. COMPLETED
Poppy Project	Orange City Library	4.4		April 2015	2000 poppies were received and will be used to create an installation collection of poppies. Closed 11 November 2015. Poppies have now been sent to the Australian War Memorial for installation. COMPLETED
Playwright in residence/Theatre development Project	Manager CWL/Performing Arts and venues Manager/Orange Regional Conservatorium	4.4	2016/2017	2017/2018	Project was dependent on grant funding which has not been secured. Darren Coggan’s performance The Anzacs in met the needs of this audience when presented in February 2017 at the Orange Civic Theatre. A Town Named War Boy performance held at Orange Civic Theatre based on State Library diaries in March 2018. COMPLETED
Commemorate the Centenary of the Armistice	Committee	4.4	2017/2018	11/11/2018	A re-enactment of the Armistice photo outside the Old Town Hall was held on 11 November 2018 COMPLETED
Battle of Beersheba	Orange City Library Orange Regional Museum	4.4	16/7/17	31/10/2017	Commemorate the 100 year anniversary of the Battle of Beersheba with screening of 40,000 horsemen and local footage of the making of the Movie as the Museum on 31 October 2017. 50 people attended. COMPLETED