Sport and Recreation Policy Committee
Agenda
7 November 2018
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Sport and Recreation Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Wednesday, 7 November 2018.
Garry Styles
General Manager
For apologies please contact Administration on 6393 8218.
Sport and Recreation Policy Committee 7 November 2018
2.1 Minutes of the Orange Showground Community Committee Meeting held on 18 September 2018
2.2 Minutes of the Australia Day Community Committee Meeting - 3 October 2018
3.1 Olympic Archery Requirements
1 Introduction
1.1 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
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Recommendation It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Sport and Recreation Policy Committee at this meeting. |
RECORD NUMBER: 2018/2622
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
A meeting of the Orange Showground Community Committee was held 18 September, 2018. The Minutes of this meeting are tabled for the Committees attention.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “2.1 Live - Identify and deliver sport and recreation facilities to service the community into the future”.
Financial Implications
Nil
Policy and Governance Implications
Nil
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That Council resolves: 1 To acknowledge the reports presented to the Orange Showground Community Committee at its meeting held on 18 September 2018. 2 To adopt recommendations 3.4 and 3.5 from the minutes of the Orange Showground Community Committee meeting of 18 September 2018: 3.4 That the Orange Showground Community Committee meetings be held quarterly and on the 3rd Tuesday of the month. 3.5 (a) That the discussion regarding the Naylor Pavilion Amenities concept Plan be acknowledged. (b) That the design of the amenities and cafeteria for the Naylor Pavilion be progressed. 3 That the remainder of the minutes of the Orange Showground Community Committee at its meeting held on 18 September 2018 be adopted.
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further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Orange Showground Community Committee held on 18 September 2018
2 Orange Showground Community Committee - Agenda - 18 September 18, D18/57860⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Orange Showground Community Committee
HELD IN Council Chamber, Orange Civic Centre, Byng Street, Orange
ON 18 September 2018
COMMENCING AT 5.30pm
Attendance
Cr Reg Kidd, Chairperson, Cr S Munro, Mrs B Dunn, Mr R Gander, Ms E Griffin, Mr M Meagher, Mr P Naylor, Mr Christopher Ross, Director Community, Recreation and Cultural Services
1.1 Apologies and Leave of Absence
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RECOMMENDATION Ms E Griffin/Ms B Dunn That the apologies be accepted from Cr Romano for the Orange Showground Community Committee meeting on 18 September 2018. |
Cr Munro conducted an Acknowledgment of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
3 General Reports
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TRIM Reference: 2018/2134 |
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Recommendation Ms E Griffin/Mr P Naylor That the Charter for the Orange Showground Community Committee be adopted.
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TRIM Reference: 2018/2136 |
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Recommendation Mr P Naylor/Mr R Gander That the Orange Showground Community Committee meetings be held quarterly and on the 3rd Tuesday of the month.
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TRIM Reference: 2018/2139 |
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Recommendation Mr M Meagher/Mr R Gander That the Orange Showground Committee Action Plan be reviewed, prioritised and updated.
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The Meeting Closed at 6.35 PM.
Sport and Recreation Policy Committee 7 November 2018
2.1 Minutes of the Orange Showground Community Committee Meeting held on 18 September 2018
Attachment 1 Orange Showground Community Committee - Agenda - 18 September 18
TRIM REFERENCE: 2018/2510
AUTHOR: Mark Burdack, Director Corporate and Commercial Services
EXECUTIVE Summary
The Australia Day Community Committee met on 3 October 2018 and the minutes from these meetings are presented to the Sport and Recreation Policy Committee for information.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “11.2 Prosper - Develop and attract a variety of events, festivals, venues and activities for locals and visitors, ensuring accessibility for all”.
Financial Implications
Nil
Policy and Governance Implications
Nil
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Council resolves to adopt the minutes of the Australia Day Community Committee meeting held on 3 October 2018. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Australia Day Community Committee held on 3 October 2018
2 ADC 3 October 2018 Agenda PDF, D18/53552⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Australia Day Community Committee
HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange
ON 3 October 2018
COMMENCING AT 5:35pm
1 Introduction
Attendance
Cr R Kidd (Mayor), Cr R Turner, Ms Katherine Tollner (teleconference), Mr Geoff Bargwanna, Mr Steve Brakenridge, Ms Siobhain Harvey (teleconference), Mr Ian Hatswell, Ms Kellie Urquhart, Events Officer.
1.1 Apologies and Leave of Absence
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RECOMMENDATION Mr S Brakenridge/Mr G Bargwanna That the apologies be accepted from Mr Peter Chilcott, Mr Matthew Chisholm and Manager Business Development for the Australia Day Community Committee meeting on 3 October 2018. |
1.2 Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
2 Previous Minutes
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RECOMMENDATION Cr R Kidd/Mr S Brakenridge That the Minutes of the Meeting of the Australia Day Community Committee held on 5 September 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Australia Day Community Committee meeting held on 5 September 2018. |
3 General Reports
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TRIM Reference: 2018/2415 |
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Recommendation Mr G Bargwanna/Mr S Brakenridge The Event Action Plan for the 2019 Orange Australia Day event be reviewed, updated and implemented.
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The Meeting Closed at 6:20PM.
Sport and Recreation Policy Committee 7 November 2018
2.2 Minutes of the Australia Day Community Committee Meeting - 3 October 2018
Attachment 1 ADC 3 October 2018 Agenda PDF
RECORD NUMBER: 2018/2377
AUTHOR: Renea Meacham, Divisional Administration Officer
EXECUTIVE Summary
The report provides information regarding to Council resolution 18/336 to provide a full feasibility study of the Showground for placement of an indoor archery facility be undertaken for Council Consideration.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “2.1 Live - Identify and deliver sport and recreation facilities to service the community into the future”.
Financial Implications
Nil
Policy and Governance Implications
Nil
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That Council resolve to acknowledge the report on Olympic Archery requirements. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
At its meeting of 11 April, 2018 Council resolved the following:
RESOLVED - 18/152 Cr S Romano/Cr M Previtera
That Council investigate a suitable site for Olympic target archery for both outdoor and indoor opportunities.
A report outlining requirements for indoor and outdoor Archery was tabled on 7 August 2018 where the following resolution was tabled:
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RESOLVED - 18/336 Cr S Romano/Cr R Kidd 1 That the report on Olympic Archery Requirements be acknowledged. 2 That a full feasibility study of the Showground for placement of an indoor archery facility be undertaken for consideration by Council.
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Since that meeting, a site inspection has been conducted which concluded that the Showground Pavilion would be a suitable site for the conduct of indoor archery.
Advice and quotations have also been received from Archery NSW and Archery product suppliers for the purpose of identifying the costs for the development of an Indoor Archery facility.
An indoor archery facility requires a shooting range of 18m with an overshot area controlled by a suppression wall and the lux level required for indoor archery.
Target lanes are a minimum of 1.6m wide and require a side safety zone of 10m each side.
A minimum 8m safety zone behind the shooting line is required which should be fenced off from the spectator area when events are held. There is also a requirement for a safety zone behind the targets.
So for a 5 bay target facility with lanes 2m apart, the dimensions would be 30m wide and 30m long.
Suppression Wall Netting
Option 1
Given the intended location of the proposed Indoor Archery, the Naylor Pavilion, which is a multipurpose building, all equipment required would need to be easily removed or stored to assist other users of the Pavilion.
Options include a free standing system which avoids anything from being secured to the ground or permanently installed. This system would be a portable archery backstop net and post system. This system is easy to store allowing the nets to be kept in good condition and also allows for use at outdoor events. Images of the netting are shown below:
Anticipated costing for two 3m high x 15m wide portable systems is $3,500 plus freight.
Option 2
The second option would be to install a permanent netting system which could be retracted when not in use.
This netting has the advantage of being made of a high grade mesh with reinforced hem on all sides. It is designed to hang on a trackway tensioned wire rope or mounted between poles. This system would allow the netting to be retracted to the side when not in use or to be installed on a roller system to allow protection when not in use and easy access when competitions are taking place. An image of the netting is below:
Anticipated costs are as follows:
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3.1m High x 27 m Netting |
$2,100 |
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Top roll system |
$9,000 |
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Total |
$11,100 |
Targets
There are two elements to targets. The first is the easel that holds the targets and the second are the targets themselves.
The cost of a standard easel as pictured below is approximately $209.
The cost of targets recommended for club that are light weight and easy to store are as follows:
1-5 targets $495.00 per target
6-10 targets $430.00 per target
11 or more targets $400.00 per target
Anticipated Total Cost
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Option 1: |
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Portable Netting based on 3m x 30m |
$3,500 |
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Targets x 5 |
$1,980 |
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Easel x 5 |
$1,045 |
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TOTAL |
$6,525 |
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Option 2: |
Permanent Netting based on 3.1m x 9.1 m |
$2,100 |
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Supply and Install of roller system |
$9,000 |
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Targets x 5 |
$1,980 |
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Easel x 5 |
$1,045 |
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$14,125 |
General Requirements
The site would need to be managed by an Archery Club and comply with the Archery Australia Safety Policy. Should a new club need to be established the specific requirements for registration are:
1 Identify requirements from State Authority
2 Setup Bank Account
3 Apply for registration which will include a copy of constitution
4 Contact NSW Archery to receive specific requirements
5 Set up Bank Account
6 Formally apply for registration with Archery NSW
7 When approval is received, contact Archery Australia Database Administrator to set up the Clubs Data database.
Insurance
Archery Australia, through the annual fee paid by each individual affiliate, provides group insurance. This insurance is provided covering five areas - Public Liability, Personal Accident, Association Liability, Professional Indemnity and Travel Insurance which would all be required to operate the site.
