Agenda of Services Policy Committee

Services Policy Committee 7 November 2018

1 Introduction

1.1 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting.

Services Policy Committee 7 November 2018

2 Committee Minutes

2.1 Minutes of the NAIDOC Week Community Committee Meeting – 21 September and 5 October 2018

RECORD NUMBER: 2018/2449

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The NAIDOC Week Community Committee met on 21 September and 5 October 2018. The recommendations from the Committee are provided to the Services Policy Committee for adoption.

There is no recommendation for expenditure or action by Council.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “4.2 Live - Partner with key stakeholders to deliver cultural facilities and services that reflect the interests of a culturally diverse community”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting of 21 September and 5 October 2018.

2 That the remainder of the minutes and recommendations made by the NAIDOC Week Community Committee at its meeting held on 21 September and 5 October 2018 be adopted.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

Attachments

1 Minutes of the Meeting of the NAIDOC Week Community Committee held on 21 September 2018

2 NAIDO 21 September 2018 Agenda, D18/50249 ⇩

3 NAIDO 5 October 2018 Minutes, D18/58320 ⇩

4 NAIDO 5 October 2018 Agenda, D18/55193 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

NAIDOC Week Community Committee

HELD IN HACC Conference Room, 286 Lords Place Orange

ON 21 September 2018

COMMENCING AT 11.30am

1 Introduction

Attendance

Mr Gerald Power (Chairperson), Ms Naomi Escreet, Aboriginal Engagement Officer

Guests: Jess Dowdell, Rachael Powell, Zoe Byrne, Sarah White

1.1 Apologies and Leave of Absence

RECOMMENDATION Mr G Power/Ms N Escreet

That the apologies be accepted from Cr R Kidd (Mayor), Mrs Mary Croaker, Cr S Nugent, Ms Nikita Mason, Mr Chris Gryllis, Ms Lyndal Robb, and Ms Collette Vincent for the NAIDOC Week Community Committee meeting on 21 September 2018.

As there was not a quorum of six community members, the members present discussed minor matters and refer the following record of the meeting for recommendation at the next NAIDOC Week Community Committee meeting to be held on Friday 5 October 2018

1.2 Acknowledgement of Country

Conducted by the Chairperson

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RECOMMENDATION Mr G Power/Ms N Escreet

That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 7 September 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 7 September 2018 with the following amendment: The current budget balance is at $5,224.42 not $3,724.42 as recorded.

3 Presentations

3.1 Calendar of Annual Significant Events 2018

TRIM Reference: 2018/2121

There was no discussion on this item.

3.2 Budget

TRIM Reference: 2018/2122

Budget currently sits at $5,224.42. LiveBetter have funding $600 towards NAIROC. FaCS have funding $2,000, with $500 for the Family Fun Day and $1,500 towards the Official March and opening.

RECOMMENDATION Mr G Power/Ms N Escreet

That the information supplied on the Budget be noted.

3.3 Correspondence

TRIM Reference: 2018/2123

Emails received from LiveBetter and FACS regarding funding contributions.

RECOMMENDATION Mr G Power/Ms N Escreet

That the incoming Correspondence be noted.

4 General Reports

4.1 Task List / Action Plan - NAIDOC Week Celebrations 2018

TRIM Reference: 2018/2125

Due to the current progress of NAIDOC Week planning, the Chairperson has determined that some meetings are no longer required. Meetings to be held prior to NAIDOC Week will occur on Friday 5 October 2018 and Monday 22 October 2018.

Recommendation Mr G Power/Ms N Escreet

1 That the Task List/Action Plan for the NAIDOC Week Celebrations 2018 be updated.

2 That the updates to the Task List/Action Plan be noted.

The Meeting Closed at 12.20pm.

Services Policy Committee 7 November 2018

2.2 Minutes of the Orange and Cabonne Road Safety Community Committee Meeting - 26 September 2018

RECORD NUMBER: 2018/2673

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The Orange and Cabonne Road Safety Community Committee met on 26 September 2018 and the minutes from that meeting are presented to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “3.2 Live - Partner with key stakeholders to deliver infrastructure and activities that improve the safety and security of the community”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

1 That Council acknowledge the reports presented to the Orange & Cabonne Road Safety Community Committee at its meeting held on 26 September 2018.

2 That the remainder of the minutes of the Orange & Cabonne Road Safety Community Committee at its meeting held on 26 September 2018 be adopted.

further considerations

Attachments

1 Minutes of the Meeting of the Orange & Cabonne Road Safety Community Committee held on 26 September 2018

2 OCRSC 26 September 2018 Agenda, D18/57374 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Orange & Cabonne Road Safety Community Committee

HELD IN Committee Room 3, Civic Centre, Byng Street Orange

ON 26 September 2018

COMMENCING AT 10.40am

1 Introduction

Attendance

Cr K Duffy (Chairperson), Mrs Lina Moffitt, Miss Elizabeth Griffin, Chief Inspector Peter Atkins (NSW Police), Mr Ragu San (Cabonne Council), Strategic Planning and Design Engineer, Manager Community Services, Orange Cabonne Road Safety Officer

Observer: Keri McGregor (Roads and Maritime Services)

1.1 Apologies and Leave of Absence

RESOLVED Ms L Moffitt/Ms E Griffin

That the apologies be accepted from Cr McRae, Cr Treavors, Mr Surendra Sapkota and Manager Engineering Services for the Orange & Cabonne Road Safety Community Committee meeting on 26 September 2018.

1.2 Acknowledgement of Country

Conducted by the Chairperson

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RESOLVED Ms L Moffitt/Ms E Griffin

That the Minutes of the Meeting of the Orange & Cabonne Road Safety Community Committee held on 28 March 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Orange & Cabonne Road Safety Community Committee meeting held on 28 March 2018.

3 Presentations

3.1 Police Report

TRIM Reference: 2018/2190

· Chief Inspector Harvey is currently on leave.

· 9,000 random breath tests have been conducted in the past six months.

· 150 drug tests have been conducted for cocaine, amphetamine and cannabis.

· Consequences a Mock Crash was conducted with the involvement of NSW Police, Orange City Council and Emergency Services. The event was successful with many local schools represented.

· Operation Slow Down will be undertaken over the long weekend in an effort to increase safety on our roads.

· Demerit points for mobile phone use by drivers has been increased to five demerit points and double demerits when applicable.

· In Cumnock, Community Speedwatch trailers have been operational in response to community concerns.

· Community members have raised concerns about speeding at Spring Hill.

RECOMMENDATION Ms L Moffitt/Ms E Griffin

That information on the Police Report be noted.

3.2 Road Safety Issues

TRIM Reference: 2018/2191

· The Be seen. Be safe - Drive with your headlights on 24/7 campaign has been promoted on Social Media.

· An update was provided to the meeting from the March 2018 meeting where community member Ms Lina Moffit requested an amendment be made to the Passenger Transport Act 2014 to provide appropriate guidelines and possible enforcement of mandatory training for drivers transporting passengers with complex needs. The Centre for Road Safety advised that draft guidelines have been submitted to RMS legal for approval for ‘Modifying a Vehicle for a Person with a Disability’. These guidelines are specific to the correct practice of fitting a wheelchair docking system rather than restraining the passenger. They advised that mandating training is not within their brief. The Centre for Road Safety suggested that Ms Moffit write to Family and Community Services for their support and contribution. Members of the Committee raised the issue that for full compliance for the safe transportation of people with severe disability, legislative changes were required to the Road Transport Act.

· An issue has been raised regarding the lack of street lighting at the Orange Base Hospital. This will be addressed with the completion of the road works in the area.

· A recent motor vehicle collision at the corner of Lake Canobolas and Cargo Roads resulted in a fatality. Previous Black Spot funding application was unsuccessful. After the recent fatality, Cabonne Council will resubmit for the 2019 round of Black Spot funding.

· Community members raised concerns about the speed motorists travel across the railway lines at railway crossing. Transport for NSW is running a community education campaign ‘Don’t rush to the other side’ to target motorists, reminding them that they are required to cross railway lines at the posted speed limit.

RECOMMENDATION Ms L Moffitt/Ms E Griffin

That the discussions on Road Safety Issues be noted.

4 General Reports

4.1 Committee Charter

TRIM Reference: 2018/992

Recommendation Ms E Griffin/Ms L Moffitt

That the Charter for the Orange and Cabonne Road Safety Community Committee be adopted.

4.2 Road Safety Report

TRIM Reference: 2018/2144

Recommendation Ms E Griffin/Ms L Moffitt

That the Road Safety Officer report be acknowledged.

4.3 Road Safety Committee - Action Plan 2018

TRIM Reference: 2018/2192

Recommendation Ms E Griffin/Ms L Moffitt

That the Orange and Cabonne Road Safety Community Committee Action Plan be reviewed and updated and those updates be acknowledged.

The Meeting Closed at 12.20pm.

Services Policy Committee 7 November 2018

2.3 Minutes of the Orange Regional Museum Committee - 16 October 2018

RECORD NUMBER: 2018/2623

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

The Orange Regional Museum Committee met on 16 October, 2018 and the minutes from that meeting are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “4.1 Live - Engage with the community to ensure creative and cultural facilities and services meet changing needs”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

That Council resolves:

1 To acknowledge the reports presented to the Orange Regional Museum Committee at its meeting held on 16 October, 2018.

2 To adopt recommendations 3.1 and 4.1 from the minutes of the Orange Regional Museum Committee meeting of 16 October, 2018:

3.1 That a report be brought back to the next Committee Meeting to investigate opportunities of the role of the cottages to describe the history of the buildings and to promote Orange Regional Museum.

4.1 That the Council actively pursue funding to support the sustainability of this program.

3 That the remainder of the minutes of the Orange Regional Museum Committee at its meeting held on 16 October, 2018 be adopted.

further considerations

Attachments

1 Minutes of the Meeting of the Orange Regional Museum Committee held on 16 October 2018

2 ORMCC Agenda 16 October 2018, D18/58176 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Orange Regional Museum Committee

HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange

ON 16 October 2018

COMMENCING AT 1.30pm

1 Introduction

Attendance

Cr Stephen Nugent, Mr Phil Stevenson, Mr Neil Jones, Mr Ian McIvor, Ms Meg Simpson, Mr Duncan Stuart, Mrs Catherine Mackenzie, Mrs Gwenda Stanbridge, Director Community, Recreation and Cultural Services, Museum Manager and Heritage Coordinator.

As the Chairperson, Cr Red Kidd was absent for the meeting. Cr Stephen Nugent took the Chair.

1.1 Apologies and Leave of Absence

RESOLVED Mr I McIvor/Mr P Stevenson

That the apologies be accepted from Cr R Kidd (Mayor), Mr Garry West and Ms Elizabeth Griffin for the Orange Regional Museum Committee meeting on 16 October 2018.

1.2 Acknowledgement of Country

Cr Stephen Nugent conducted an Acknowledgement of Country.

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RESOLVED Mr I McIvor/Mr P Stevenson

That the Minutes of the Meeting of the Orange Regional Museum Committee held on 17 July 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Orange Regional Museum Committee meeting held on 17 July 2018.

3 Presentations

3.1 Enhancement of Historical Displays

TRIM Reference: 2018/2509

Mr Neil Jones gave a presentation on the current status of exhibition types and styles at Emmaville Cottage and Bastick Cottage at Cook Park.

RECOMMENDATION Mr N Jones/Mr I McIvor

That a report be brought back to the next Committee Meeting to investigate opportunities of the role of the cottages to describe the history of the buildings and to promote Orange Regional Museum.

4 General Reports

4.1 Indigenous Engagement Days

TRIM Reference: 2018/2504

Recommendation Mr N Jones/Mrs C Mackenzie

That the Council actively pursue funding to support the sustainability of this program.

4.2 Orange Regional Museum Committee Action Plan

TRIM Reference: 2018/2553

Recommendation Ms M Simpson/Mr P Stevenson

That the Orange Regional Museum Committee Action Plan be reviewed and updated at each meeting.

RECOMMENDATION Mr N Jones/Mr P Stevenson

That the Museum Development Plan be listed on the agenda of the next meeting.

RECOMMENDATION Ms M Simpson/Mr P Stevenson

That Cr Stephen Nugent be accepted as a Councillor Representative on the Committee.

RECOMMENDATION Mr N Jones/Mr I McIvor

That Council investigate options to extend the opening of Groundstone Café into the afternoon.

RECOMMENDATION Mr D Stuart/Mr P Stevenson

That the Committee acknowledge the work of Jessica Dowdell on her resignation on 26 October 2018.

RECOMMENDATION Mr D Stuart/Ms M Simpson

That the next meeting of the Orange Regional Museum Community Committee be held on Tuesday 5 February 2018.

MATTER ARISING

The Friends of Orange Regional Museum (FORM) provided a verbal report to the committee. Items included: upcoming Banjo Book Launch will be held on 9 November 2018 commencing at 5.30pm in the Museum; Xmas Party for FORM Members will be held on Monday 3 December 2018; and FORM will launch the FORM Acquisition Fund coinciding with the opening of The Campbell Epergne on 1 February 2019.

The Meeting Closed at 2.47pm