Finance Policy Committee

 

Agenda

 

7 November 2018

 

 

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Finance Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Wednesday, 7 November 2018.

 

 

Garry Styles

General Manager

 

For apologies please contact Administration on 6393 8218.

    

 


Finance Policy Committee                                                                    7 November 2018

Agenda

  

1                Introduction.. 3

1.1            Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests. 3

2                General Reports. 5

2.1            Requests for Financial Assistance. 5

 


Finance Policy Committee                                                                    7 November 2018

 

1       Introduction

1.1     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Finance Policy Committee at this meeting.

 


Finance Policy Committee                                                                    7 November 2018

 

 

2       General Reports

2.1     Requests for Financial Assistance

RECORD NUMBER:       2018/2633

AUTHOR:                       Mark Burdack, Director Corporate and Commercial Services    

 

 

EXECUTIVE Summary

Council can only assist other organisations financially (in cash or in kind) in accordance with section 356 of the Local Government Act 1993.

Council has in place a policy for donations to be made under section 356 of the Act and annually advertises for applications under this policy. Additional applications are received during the year. This report provides the most recently received requests.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “15.2 Collaborate - Support community organisations and groups to deliver services and programs”.

Financial Implications

The overall donations/sponsorship budget for 2018/19 is as follows:

Program

Adopted Budget

Actual/

Remaining

committed

balance

General Donations 1

$55,000.00

$54,250.00

$750.00

Wood and Heating Bank Vouchers

$5,000.00

$5,000.00

$0.00

Major Promotions 2

$45,500.00

$45,500.00

$0.00

Emergent Funding Quarter 1

$5,000.00

$5,000.00

$0.00

Emergent Funding Quarter 2

$5,000.00

$5,000.00

$0.00

Emergent Funding Quarter 3

$5,000.00

$1,726.01

Emergent Funding Quarter 4

$5,000.00

$1,726.02

Orange Harness Racing

$20,000.00

$20,000.00

$0.00

Waratah’s Sporting Club contribution

$96,354.00

$96,354.00

$0.00

Sports Participants Grants

$13,900.00

$4,641.00

$9,259.00

Sports Capital Improvement Grants

$50,000.00

$50,000.00

$0.00

TOTAL

$305,754.00

$289,947.03

$16,556.97

 

1   Includes School Prize Giving allocation (remaining balance being $3,800.00). $5,000 has been transferred out of general donations to fund the wood and heating bank vouchers program. In October 2018, a $750.00 donation was returned from Orange Schoolhouse Quilters as their event will now not be held.


 

 

2   Includes $10,000.00 from City Events and $2,500.00 from Economic Development. In August 2018, an amount of $1,500.00 was returned to Major Promotions. The Rotary Club of Orange Daybreak will not now be holding its Classic Wines and Cars Expo in 2018 as the event will now be a biennial event and the next one will be in late 2019.

3   Emergent funding is allocated as $5,000.000 per quarter in the financial year. Quarter 1 starts on 1 July, Quarter 2 starts on 1 October, Quarter 3 starts on 1 January and Quarter 4 starts on 1 April. The first two quarters for current financial year have been fully expended, $1,726.01 has been spent from Quarter 3 and $1,726.02 has been spent from Quarter 4.

Process for applications of the remaining budget allocation

A Council resolution is required to allocate funds to any external entity, including as a donation.

Applications are considered against the criteria outlined in the donations policies. There is an application form that should be submitted to commence the process of making a donation to another entity. The form contains details to inform Council that the donation aligns with the intentions the Council has established in the Community Strategic Plan.

Policy and Governance Implications

Nil

 

Recommendation

The Council resolves:

1        That the request for financial assistance from Orange Waratah Sports Club be declined.

2        That a donation of $1,000.00 ($750.00 from General Donations and $250.00 from Emergent Funding) be made to Desi Aussies of Orange for UTSAV 2018 - Diwali Celebration.

3        That Council place on exhibition for 28 days its intention to donate $1,000.00 from Emergent Funding to Mak Boxing Promotions for Orange-staged Boxing Festival.

4        That a donation of $1,500.00 be made from Emergent Funding to the Central West Regional of the Australian Poll Dorset Association for the Australian Poll Dorset Association National Conference.

5        That Council place on exhibition for 28 days its intention to donate $2,000.00 from Emergent Funding Joel Everett (Ability Dreaming) for Disability Tour Group Outings.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.


 

SUPPORTING INFORMATION

In considering these four requests for financial assistance, Council has $750.00 in General Donations remaining in the current quarter (Quarter 2). Council has $3,273.99 remaining in Quarter 3 and $3,273.98 remaining in Quarter 4.

 

 

1

Applicant

Orange Waratah Sports Club

 

Not for Profit

Yes

 

In-kind Donation of Existing Concrete Poles (up to six)

Additional lighting is needed for training and sports matches.

 

Donation Request

$Value of six 21m concrete poles.

·    One of these poles is in Council's asset register (see attachment). It is in the car park at the Orange Botanic Gardens. The written-down value of that pole is $1,140.47. Six poles would therefore be valued at $6,842.82.

·    Council's Technical Services Division advises that the safety of the poles cannot be guaranteed and that concrete poles are no longer the preferred use for lighting sportsgrounds (fold-down steel poles are). It may now be that the value of the remaining concrete poles at the Depot is their use as road base (after being crushed down).

 

Policy Category

General Donations - Miscellaneous (Equipment Purchase)

 

Policy Status

·   Ineligible. The Orange Waratah Sports Club has already received financial assistance in this financial year ($96,354.00).

 

 

 

2

Applicant

Desi Aussies of Orange

 

Not for Profit

Yes

 

Diwali Celebration 2018

This event, also known as the Festival of Lights, is an event celebrated across the world for those with Indian background.

 

Donation Request

$5,000.00

 

Policy Category

General Donations - community event seed funding. Category maximum $1,000.00.

 

Policy Status

·   Eligible for this type and level of funding.

 

3

Applicant

Mak Boxing Promotions

 

Not for Profit

No. Would require exhibition of intention to make a donation.

 

Orange-staged Boxing Festival

This event will comprise 10 amateur fights leading up to the main event featuring Orange boxer, Jack Littlefield.

 

Donation Request

$5,000.00

 

Policy Category

Event Sponsorship - small-sized event. Category maximum $2,500.00. For a first-time, for-profit applicant (as in this case), the maximum reduces by 50% to $1,250.00.

 

Policy Status

·    Council is able to make a donation to a for-profit organisation. The intention to make a donation must be exhibited for 28 days.

 

 

 

 

4

Applicant

Central West NSW Region of the Australian Poll Dorset Association

 

Not for Profit

Yes. The applicant confirms that, on winding up, the assets of the organisation will revert to a like organisation and not to individuals.

 

Australian Poll Dorset Association National Conference - 17-19 March 2018

This National Conference is a bi-annual event held at changing locations across Australia.

 

Donation Request

$1,500.00 and promotional material for conference attendees' satchels

 

Policy Category

Event Sponsorship - small-sized event. Category maximum $2,500.00.

 

Policy Status

·    Eligible - the applicant, whilst not from Orange, evidences economic benefit to the Orange LGA from the staging of this National conference in Orange.

 

Comment

This is considered to be a worthwhile investment. It is recommended that Council provide:

·    cash donation of $1,500.00;

·    promo material from the Visitor Information Centre;

·    help with any activities they would like to do while in Orange - bike ride, wine tour, heritage walk, gallery, museum, etc; and

·    a welcome speech at the welcome event (by the Mayor or a Councillor, if available, or by a staff member or by Orange360).

 

5

Applicant

Joel Everett (Aspire Dreaming)

 

Not for Profit

No. Would require exhibition of intention to make a donation.

 

Disability Tour Group Outings

This organisation offers people with a disability and their families the opportunity to travel and experience outside their comfort zone. Ability Dreaming relies heavily on fundraising and is moving towards non-profit status.

 

Donation Request

$2,000.00

 

Policy Category

General Donations - Miscellaneous. Category maximum $2,000.00. For a first-time, for-profit applicant (as in this case), the maximum reduces by 50% to $1,000.00.

 

Policy Status

·    Council is able to make a donation to a for-profit organisation. The intention to make a donation must be exhibited for 28 days.

 

Comment

Given that this organisation is moving towards not-for-profit, relies on fundraising and provides a service to a section of our community to experience more than usual, Council is requested to consider making a donation of $2,000.00.

 

Attachments

1          Community Financial Assistance - 2018-19 - as at 7 November 2018, D18/58267

2          Application form - Orange Waratah Sports Club, D18/58257

3          Concrete Poles at the Depot - Value, D18/58260

4          Application form - Desi Aussies of Orange, D18/58261

5          Application form - Mak Boxing Promotions, D18/58263

6          Application form - Australian Poll Dorset Association, D18/58265

7          Application form - Ability Dreaming, D18/58406

  


Finance Policy Committee                                                                                              7 November 2018

2.1                       Requests for Financial Assistance

Attachment 1      Community Financial Assistance - 2018-19 - as at 7 November 2018

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Finance Policy Committee                                                                                       7 November 2018

2.1                       Requests for Financial Assistance

Attachment 2      Application form - Orange Waratah Sports Club

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Finance Policy Committee                                                                                              7 November 2018

2.1                       Requests for Financial Assistance

Attachment 3      Concrete Poles at the Depot - Value

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Finance Policy Committee                                                                                       7 November 2018

2.1                       Requests for Financial Assistance

Attachment 4      Application form - Desi Aussies of Orange

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Finance Policy Committee                                                                                       7 November 2018

2.1                       Requests for Financial Assistance

Attachment 5      Application form - Mak Boxing Promotions

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Finance Policy Committee                                                                                       7 November 2018

2.1                       Requests for Financial Assistance

Attachment 6      Application form - Australian Poll Dorset Association

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Finance Policy Committee                                                                                       7 November 2018

2.1                       Requests for Financial Assistance

Attachment 7      Application form - Ability Dreaming

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