Services Policy Committee
Agenda
2 October 2018
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Services Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 2 October 2018.
Garry Styles
General Manager
For apologies please contact Administration on 6393 8218.
Services Policy Committee 2 October 2018
2.1 Minutes of the Community Safety and Crime Prevention Committee - 27 August 2018
2.2 Minutes of the Ageing and Access Community Committee - 29 August 2018
2.3 Minutes of the Cultural Heritage Community Committee - 4 September 2018
2.4 Minutes of the Orange Health Liaison Community Committee Meeting - 5 September 2018
2.5 Minutes of the NAIDOC Week Community Committee Meeting - 7 September 2018
2.6 Minutes of the Clifton Grove Community Committee - 13 September 2018
2.7 Minutes - World War I Centenary Community Committee - 18 September 2018
1 Introduction
1.1 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
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Recommendation It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting. |
TRIM REFERENCE: 2018/2317
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Community Safety and Crime Prevention Committee met on 27 August 2018 and the recommendations from that meeting are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “3.1 Live - Support projects and programs that address crime and safety and contribute to an increased sense of safety in our homes and the wider community”.
Financial Implications
Nil
Policy and Governance Implications
Nil
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1 That Council acknowledge the reports presented to the Community Safety and Crime Prevention Committee at its meeting of 27 August 2018. 2 That Council determine recommendation 3.1 from the minutes of the Community Safety and Crime Prevention Committee meeting of 27 August 2018. 3 That the remainder of the minutes of the Community Safety and Crime Prevention Committee Meeting of 27 August 2018 be adopted.
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further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Community Safety & Crime Prevention Committee held on 27 August 2018
2 CSCPC 27 August 2018 Agenda, D18/51061⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Community Safety & Crime Prevention Committee
HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange
ON 27 August 2018
COMMENCING AT 5.30pm
Attendance
Cr J Hamling (Chairperson), Cr J McRae (Deputy Mayor), Mr Ron Gander, Mr Bill Kelly, Mr Gavin Hillier, Mr Matthew Chisholm, Chief Inspector Peter Atkins, Director Community, Recreation and Cultural Services, Community Services Manager, Road Safety Officer
1.1 Apologies and Leave of Absence
Conducted by the Chairperson
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
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TRIM REFERENCE: 2018/1477 |
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Recommendation Mr B Kelly/Cr J McRae That the updates to the Community Safety and Crime Prevention Committee Action Plan be noted. |
The Meeting Closed at 6.15pm
Services Policy Committee 2 October 2018
2.1 Minutes of the Community Safety and Crime Prevention Committee - 27 August 2018
Attachment 1 CSCPC 27 August 2018 Agenda
RECORD NUMBER: 2018/2337
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The minutes of the Ageing and Access Community Committee meeting held on 29 August 2018 are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “5.1 Live - Engage with the community to ensure facilities and programs meet changing lifestyle and social needs”.
Financial Implications
Nil
Policy and Governance Implications
Nil
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1 That Council acknowledge the reports presented to the Ageing and Access Community Committee at its meeting held on 29 August 2018. 2 That Council determine recommendations 3.1, 3.2 and 4.1 from the minutes of the Ageing and Access Community Committee meeting of 29 August 2018. 3 That the remainder of the minutes of the Ageing and Access Community Committee at its meeting held on 29 August 2018 be adopted.
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further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Ageing and Access Community Committee held on 29 August 2018
2 AACC 29 August 2018 Agenda, D18/48416⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Ageing and Access Community Committee
HELD IN West Room, Gallery Building, Byng Street, Orange
ON 29 August 2018
COMMENCING AT 10.00am
1 Introduction
Attendance
Cr Kevin Duffy (Chairperson) (arrived 10.20am), Cr Joanne McRae, Mr Darryl Curran, Mr Ron Gander, Ms Sue Duchnaj, Mr Joel Everett, Mrs Lina Moffitt, Mr Luke Sanger, Director Community Recreation and Cultural Services, Community Services Manager, Works Manager, Community Development and Support Coordinator, Community Support and Resource Officer, Road Safety Officer.
In the absence of the Chairperson, Cr McRae assumed the role of Chairperson
1.1 Apologies and Leave of Absence
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RECOMMENDATION Mr D Curran/Mr R Gander That the apologies be accepted from Mr Matthew Goodacre, Ms Maureen Morgan and Central West Sector Support and Development Officer for the Ageing and Access Community Committee meeting on 29 August 2018. |
1.2 Acknowledgement of Country
Cr McRae conducted the Acknowledgment of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
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RECOMMENDATION Ms S Duchnaj/Ms L Moffitt That the Minutes of the Meeting of the Ageing and Access Community Committee held on 27 June 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Ageing and Access Community Committee meeting held on 27 June 2018. |
** Cr Duffy arrived with the time being 10.20am and assumed the role of Chairperson. **
3 Presentations
4 General Reports
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TRIM Reference: 2018/2057 |
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Recommendation Mr J Everett/Ms S Duchnaj That the Ageing and Access Community Committee Action Plan be reviewed and updated.
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The Meeting Closed at 11.21AM.
Services Policy Committee 2 October 2018
2.2 Minutes of the Ageing and Access Community Committee - 29 August 2018
Attachment 1 AACC 29 August 2018 Agenda
RECORD NUMBER: 2018/2413
AUTHOR: Andrew Crump, Senior Planner
EXECUTIVE Summary
The minutes of the Cultural Heritage Community Committee meeting held on 4 September 2018 are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “10.2 Preserve - Preserve our diverse social and cultural heritage”.
Financial Implications
Nil
Policy and Governance Implications
Nil
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1 That Council acknowledge the reports presented to the Cultural Heritage Community Committee at its meeting held on 4 September 2018. 2 That the minutes of the Cultural Heritage Community Committee at its meeting held on 4 September 2018 be adopted.
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further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Cultural Heritage Community Committee held on 4 September 2018
2 CCCH 4 September 2018 - Agenda, D18/46427⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Cultural Heritage Community Committee
HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange
ON 4 September 2018
COMMENCING AT 5.34pm
1 Introduction
Attendance
Cr R Kidd (Mayor) (Chairperson), Cr S Nugent, Miss Elizabeth Griffin, Mr Charles Everett, Ms Alexandra Rezko, Mr Phil Stevenson, Director Community, Recreation and Cultural Services,
1.1 Apologies and Leave of Absence
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RECOMMENDATION Cr S Nugent / Mr Charles Everett That the apologies be accepted from Ms Alison Bennett, Senior Planner and Museum and Heritage Coordinator for the Cultural Heritage Community Committee meeting on 4 September 2018. |
1.2 Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
2 Previous Minutes
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RECOMMENDATION Cr S Nugent / Mr Charles Everett That the Minutes of the Meeting of the Cultural Heritage Community Committee held on 5 June 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Cultural Heritage Community Committee meeting held on 5 June 2018. |
3 Committee Minutes
4 General Reports
The Meeting Closed at 5.54pm.
Services Policy Committee 2 October 2018
2.3 Minutes of the Cultural Heritage Community Committee - 4 September 2018
Attachment 1 CCCH 4 September 2018 - Agenda
RECORD NUMBER: 2018/2420
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Orange Health Liaison Committee met on 5 September 2018 and the minutes from that meeting are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “15.2 Collaborate - Support community organisations and groups to deliver services and programs”.
Financial Implications
Nil
Policy and Governance Implications
Nil
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1 That Council acknowledge the reports presented to the Orange Health Liaison Committee at its meeting held on 5 September 2018. 2 That Council determine recommendation 3.1 from the minutes of the Orange Health Liaison Committee meeting of 5 September 2018. 3 That the remainder of the minutes of the Orange Health Liaison Committee at its meeting held on 5 September 2018 be adopted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Orange Health Liaison Committee held on 5 September 2018
2 OHLC Agenda 5 September 2018, D18/50707⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Orange Health Liaison Committee
HELD IN Council Chamber, Orange Civic Centre, Byng Street, Orange
ON 5 September 2018
COMMENCING AT 6.30pm
1 Introduction
Attendance
Cr R Kidd (Mayor) (Chairperson), Cr J McRae, Mrs Janette Savage, Ms Alison Bennett, Ms Jennifer Bennett, Mr Chris Gryllis, Mr Andrew Harvey, Associate Professor Catherine Hawke, Dr Kimberley Ivory, Dr Richard Jane, Mr Jamie Newman, Director Community, Recreation and Cultural Services, Community Services Manager
1.1 Apologies and Leave of Absence
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RESOLVED Mr C Gryllis/Cr J McRae That the apologies be accepted from Mr Ricky Puata, Ms Catherine Nowlan and Dr Jannine Bailey for the Orange Health Liaison Committee meeting on 5 September 2018. |
1.2 Acknowledgement of Country
Cr R Kidd conducted an Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
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RESOLVED Mr R Fabry/Cr J McRae That the Minutes of the Meeting of the Orange Health Liaison Committee held on 5 June 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Orange Health Liaison Committee meeting held on 5 June 2018. |
3 Presentations
4 General Reports
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TRIM Reference: 2018/1808 |
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Recommendation Mr A Harvey/Ms J Bennett That the report on The Role of Cities in Improving Population Health be acknowledged.
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TRIM Reference: 2018/1708 |
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Recommendation Cr J McRae/Mr C Gryllis That the report on the Orange Health Needs Assessment be acknowledged.
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The Meeting Closed at 7.50pm.
Services Policy Committee 2 October 2018
2.4 Minutes of the Orange Health Liaison Community Committee Meeting - 5 September 2018
Attachment 1 OHLC Agenda 5 September 2018
RECORD NUMBER: 2018/2393
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The NAIDOC Week Community Committee met on 20 July 2018. The recommendations from the Committee are provided to the Services Policy Committee for adoption.
There is no recommendation for expenditure or action by Council.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “4.3 Live - Maintain and renew cultural facilities and programs”.
Financial Implications
Nil
Policy and Governance Implications
Nil
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1 That Council acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting held on 20 July 2018. 2 That the remainder of the minutes of the NAIDOC Week Community Committee at its meeting held on 20 July 2018 be adopted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Nil
Attachments
1 Minutes of the Meeting of the NAIDOC Week Community Committee held on 20 July 2018
2 NAIDOC 7 September 2018 Agenda, D18/50248⇩
3 Task List and Action Plan - NAIDOC Week Community Committee - 2018, D18/5044⇩
ORANGE CITY COUNCIL
MINUTES OF THE
NAIDOC Week Community Committee
HELD IN HACC Conference Room, 286 Lords Place Orange
ON 20 July 2018
COMMENCING AT 11.30am
1 Introduction
Attendance
Mrs Annette Uata (Chairperson), Mr Jordan Moore, Ms Katrina Lane, Ms Rachel Lucas, Mr Michael Newman, Community Development Officer, Aboriginal Engagement Officer, Kurt Beahan, Nikita Mason, Jodie Nagy
1.1 Apologies and Leave of Absence
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RESOLVED Mr J Moore/Ms A Uata That the apologies be accepted from Mr Gerald Power, Cr R Kidd, Cr S Nugent, Mr Chris Gryllis for the NAIDOC Week Community Committee meeting on 20 July 2018. |
1.2 Acknowledgement of Country
Was conducted by the Chairperson
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
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RESOLVED Ms A Uata/Mr J Moore That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 15 June 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 15 June 2018. |
3 Presentations
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TRIM Reference: 2018/1102 |
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RECOMMENDATION Ms A Uata/Mr J Moore That the update to the Calendar of Annual and Significant Events 2018 be noted |
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TRIM Reference: 2018/1104 |
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Held over to the next meeting |
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Nil |
4 General Reports
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TRIM Reference: 2018/1103 |
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Recommendation Mr J Moore/Ms A Uata That the updates to the Task List/Action Plan for the NAIDOC Week Celebrations 2018 be noted.
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The Meeting Closed at 12.45pm.
Services Policy Committee 2 October 2018
2.5 Minutes of the NAIDOC Week Community Committee Meeting - 7 September 2018
Attachment 1 NAIDOC 7 September 2018 Agenda
2.5 Minutes of the NAIDOC Week Community Committee Meeting - 7 September 2018
Attachment 2 Task List and Action Plan - NAIDOC Week Community Committee - 2018
NAIDOC Week 2018 Community Committee
Task List / Action Plan
NAIDOC Week: 26 October – 3 November 2018
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Event/Action: |
Set date for deadline for event inclusion |
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Date: |
Deadline for event inclusion in official program is 26 July 2018 |
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Venue: |
NA |
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Delivery/Operational Plan Reference: |
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Information: |
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To Do/Action Items: |
Update/Completed: |
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23 March 2018 |
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7 September 2018 |
Program event organisers finalised program input and send to printery |
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11th September |
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Event/Action: |
Supply information to Visitors Information Centre on NAIDOC Week Program |
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Venue: |
NA |
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Delivery/Operational Plan Reference: |
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Information: |
Cost / Resources: |
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Update/Completed: |
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18 May 2018 |
Council to facilitate event guide. |
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Event/Action: |
Art Exhibition |
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Date: |
27 October 2018 – |
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Venue: |
Orange Regional Gallery 4 – 6pm |
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Who/Organiser: |
Annette Uata and Jessica Dowdell |
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Delivery/Operational Plan Reference: |
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Meeting Date: |
Information: |
Cost / Resources: |
To Do/Action Items: |
Update/Completed: |
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15 June |
Kids Artwork display in the Museum |
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Year 12 Major Art Works Display |
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20 July |
Gallery Staff are supporting the event |
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Female Elder’s Photographic slideshow to follow the theme Because Of Her We Can |
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Donna and Annette to follow up |
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7 September 2018 |
Kid’s activities on Saturday 27th Oct throughout the day and exhibition open all week. |
NA |
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Jess confirmed no longer holding opening of exhibition on the Friday night. |
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21 September 2018 |
Museum display on track for the exhibition with signage to be installed |
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Event/Action: |
Ladies Night Out |
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Date: |
26 October 2018 7 - late |
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Venue: |
Kelly’s Hotel |
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Who/Organiser: |
Mary Croaker, Pam Boney and Annette Uata, Donna Monaghan and Corin Langlo |
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Delivery/Operational Plan Reference: |
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Meeting Date: |
Information: |
Cost / Resources: |
To Do/Action Items: |
Update/Completed: |
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15 June 2018 |
Theme – famous Aboriginal Women |
$500 catering & decorations |
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Benevolent Society have deposited $500 in NAIDOC account |
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Celebrity decorations |
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Slideshow presentation of women in the Orange Community |
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7 September 2018 |
Venue change to OESC, theme changed to Smart Dress. Verto in kind support, paying for catering for 60 and venue hire. |
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Event/Action: |
Church Service |
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Date: |
EVENT CANCELLED 28 October 2018 – TBC |
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Venue: |
TBC |
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Delivery/Operational Plan Reference: |
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Meeting Date: |
Information: |
Cost / Resources: |
To Do/Action Items: |
Update/Completed: |
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20 July |
Gerald Power to follow up if the Church Service is to be an official event this year and if so who will coordinate |
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7 September 2018 |
EVENT CANCELLED |
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Event/Action: |
Family Fun Day |
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Date: |
Sunday 28 October 2018 11am to 3pm |
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Venue: |
North Court Civic Precinct |
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Who/Organiser: |
Family & Community Services and NSW Health |
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Delivery/Operational Plan Reference: |
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Meeting Date: |
Information: |
Cost / Resources: |
To Do/Action Items: |
Update/Completed: |
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23 March 2018 |
The Family Fun Day is to be facilitated by Family and Community Services in partnership with Health NSW staff. |
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18 May 2018 |
Health NSW will contribute $2000 FACS to confirm financial contribution |
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15 June 2018 |
Provide Elder’s Tent |
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Julie Armstrong to host Elders |
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Activities will include jumping castle, music and reptile display |
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Donna Stanley to investigate |
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20 July |
Sam Nelson FACS has offered support to this event otherwise No further updates |
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7 September 2018 |
Donna Stanley has work commitments which pervert her helping with organisation. Donna Monaghan to assist Naomi Escreet with this. Gerald booked jumping castle, Elders tent organised with art activities. |
$400 NC |
Gerald contact Karaoke operator. Donna book east room and gather keys for gates and power. Naomi to see if FACS have extra funds to support the day. |
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21 September 2018 |
Gerald will pick up meat for BBQ and will be delivered on the morning of the event stored in esksy |
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Donna to do a letter invitation to Barnardos to conduct a reading and art tent Pop corn and slushies vendor to be sourced to provide for items for 100 children |
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Event/Action: |
Street March |
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Date: |
Monday 29 October 2018 |
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Meeting Date: |
Information: |
Cost / Resources: |
To Do/Action Items: |
Update/Completed: |
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23 March 2018 |
Council will assist with the Coordination of the March and Official Opening Ceremony in partnership with identified organisations. Feedback provided was that vehicles exiting from the Ex-Services car park into Sale Street be prevented from moving through groups of school children as they assemble prior to the March. |
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15 June 2018 |
Road Closure Applications submitted |
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Pending approval |
Completed |
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BBQ coordination |
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Gerald Power |
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Lions Club not available to assist with tea and coffee. |
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Chris Gryllis to contact a tea and coffee provider |
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OAMS nominated as the identified first aid provider and will have a station on the day A first aid provider is to be nominated for each separate event. |
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An Elders tent is to be made available for shelter during the opening ceremony |
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OLALC |
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Timing of school student awards is to be reviewed so that children don’t have to sit too long. Year 12 awards will be presented at relevant schools A gazebo for shelter required for children |
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Source as many Gazebos as possible - Birrang |
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15 June 20 July |
Flag raising will be completed by Women three elders and three young women are to be nominated. Nominations are to be forwarded to Annette and then the committee will decide who will raise the flags. |
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Annette Uata to organise flag raisers |
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Service Stall Coordination |
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Birrang to coordinate stalls and contact schools |
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Brett Naden to MC Official Opening |
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Street Banners – dates of erecting and locations to be followed up |
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Lynda Bowtell to follow up |
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7 September 2018 |
Street closure all approved Mayor has been approached to address and will be briefed BBQ email to OAMS unable to support as they are having an event on the Friday. Estimated $1600 to cover catering costs Alpine provide a discount Bottled water supplied this year by participating services Gerald to contact relevant services and businesses including IGA to contribute to the supply of water. In kind support – Chris Gryllis Real Estate supporting March Day supplying cups, tea and coffee for Elders. TAFE will assist with costs of awards. Year 12 will be awarded at school next week commencing with Kinross Wolaroi. TAFE and Adam Goolagong will do the presentation. Year 12 don’t attend the NAIDOC Opening Ceremony. HSC conflicts with this. School Awards have been designed nominations Anson Street School are the only school to nominate estimated 100 this year. Each school only allocated two awards each. Junior and Senior K – 2 senior 3 – 6, Years 7, 8, 9 Junior 10 - 11 Senior Awards. A submission to the Sally Foundation will not hear until October 2018. Included four events spread out over the 2019. |
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21 September 2018 |
The Mayor is available Karen to provide a brief Birrang staff still chasing some Public Liability confirmation from stall holders Birrang need to check with Annette Uata to confirm the female flag raisers Cory requiring confirmation of all timing for the official opening Scouts to be approached to assist with coffee and tea and look after the Elders Welcome to Country – Birrang to send an application to the Land’s Council School students to be placed in order in the march Balloon in red yellow and black to be provided to students Life Without Barriers – Luke Barnes A smoking ceremony (Uncle Bill to be confirmed) will take place at the beginning as marchers arrive and are being seated The Aboriginal dancers to be invited to perform at the prior to the awards. Council PA system to be used Rachel Robertson to be approached Gerald to follow up with the media Birrang to approached Southern Cross, Prime and WIN, CityLife and CWD to be approached to do some promotion AbilityLinks, FaCS staff, Scouts will assist with the BBQ (5 stations) Services to be approached to provide bottled water packs
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Event/Action: |
Youth Ball |
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Date: |
29 October 2018 |
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Venue: |
Ex Services Club |
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Who/Organiser: |
Mary Croaker and AECG |
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Information: |
Cost / Resources: |
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Update/Completed: |
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23 March 2018 |
The Youth Ball will be organised by the Junior Aboriginal Education Consultative Group (AECG) members and held 29 October 2018 and fund raising has begun to cover costs. |
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Mary Croaker |
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15 June 2018 |
Costings to be provided to substantiate a request for $1000 |
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Mary Croaker |
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Other funding to be sought from the Sally Foundation |
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Senior AECG |
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20 June |
Discussion on budget held over until Mary Croaker is in attendance |
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20 June |
Suggested that Gerald meet with Duncan Auld regarding financial support from the Dept Education and cultural aspect around young people attending regardless of school disciplinary actions |
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7 September 2018 |
Waiting for Sally Foundation grant outcome. Canobolas students will make their own tickets available at every school. |
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Event/Action: |
NAIROC |
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Date: |
31 October 2018 |
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Venue: |
Function Centre |
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Who/Organiser: |
Cory McLean |
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Information: |
Cost / Resources: |
To Do/Action Items: |
Update/Completed: |
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15 June 2018 |
Cory is required to nominate where he needs assistance on the day and will delegate. |
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20 July |
Cory to be approached regarding the level of assistance and nominate roles required on the day. Offers of support from TAFE students Michael Newman suggested Rodney Towney TAFE be approached as possible judge |
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7 September 2018 |
Entries are coming in Orange Pre School have entered this year. Day Care Pre School category award to be introduced, depending on number of preschool entries. Judges will be Alice Williams, Sam Ah-See, Kaiden Powell, Mitchell Leonard. Assistance has been sort and a great team is formed to make the day run smoothly. Art competition has been spread through public vote via Facebook. Winner to be announced at the opening ceremony. Budget for this event to be emailed to Gerald (update to be given at next meeting) |
$500 NC |
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Event/Action: |
Sports Day |
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Date: |
1st November 2018 |
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Venue: |
Canobolas Rural Technology High School |
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Who/Organiser: |
Annette Uata and Jodie Nagi Support Unit Canobolas Rural Technology High and Girls Academy and Katrina Lane ACLO |
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Delivery/Operational Plan Reference: |
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Meeting Date: |
Information: |
Cost / Resources: |
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Update/Completed: |
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15 June 2018 |
Organisers to come together to finalise arrangement and to complete the Event Kit requirements |
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Annette Uata Donna Monaghan Lynda Bowtell |
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20 July |
Assistance from Jodie? Parent’s Next program and Katrina ACLO? School so nominate teams |
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7 September |
Change of venue and date 1 November 2018 to Canobolas Rural Technology High School |
$500 |
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Event/Action: |
Elders Lunch |
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Date: |
1 November 2018 TBC |
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Venue: |
TBC Elder’s Dalton Street premises |
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Who/Organiser: |
Jordon Moore |
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23 March 2018 |
HousingPlus to assist with the execution of the Elders Lunch
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Jordon to follow up |
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15 June 2018 |
Detail confirmation |
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Jordon to confirm details by the next meeting |
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Health Day – conflicts with the Elder’s Lunch |
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Donna to talk to Albert Ryan regarding moving the date so that Elders are not rushed |
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20 July |
Elders to be consulted regarding the menu Jordon to follow up Jordon to approach John and Dale Jones to provide entertainment |
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7 September 2018 |
Elders have decided on the menu for the day |
$500 NC |
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21 September 2018 |
Transport by HousingPlus Elders can phone Sarah White 1800674474 for transport |
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Event/Action: |
Primary School Disco |
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Date: |
2 November 2018 |
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Venue: |
TBC |
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23 March 2018 |
The Primary School Disco will be organised by the Junior Aboriginal Education Consultative Group (AECG).
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15 June 2018 |
Costings to be provided to substantiate a request for $1000 |
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Mary Croaker |
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20 June |
Discussion on budget held over until Mary Croaker is in attendance |
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7 September 2018 |
Primary school disco children excited will design their own tickets and invitations disco will be held at the Glenroi Heights Public School 2 November infants first and then primary students.
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Event/Action: |
Golf Day |
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Date: |
2 November – TBC |
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Venue: |
Country Club |
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Who/Organiser: |
Mike Cooper |
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Update/Completed: |
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23 March 2018 |
Venue –Country Club pending |
Funding to be confirmed |
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Suggest access to the bowling greens for interested Elders |
To be confirmed |
Mike Cooper to investigate availability and booking |
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20 July |
More women to be encouraged to participate Otherwise not updates available |
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7 September 2018 |
Ex-services will be providing Lawn Bowls for people on the day. OAMS will receive the payment for entry to the golf day, then refund $10 to the NAIDOC committee. To check up from previous years about refunding the $10. |
$500 NC |
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Event/Action: |
Awards Night |
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Date: |
3 November 2018 - Theme Because of Her We Can |
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Venue: |
Orange Ex Services Club |
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Who/Organiser: |
OLALC |
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23 March 2018 |
The Lands Council will facilitate the Awards Night 3 November 2018 and are seeking expressions of interest from Aboriginal bands. |
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15 June 2018 |
The Ex Services has been paid at $1500 deposit. Tickets will be $50 Tables to be reserved for sponsors TAFE to be approached to sponsor Elder’s Tickets a $20- deposit will be required Ticket sales cut off is 7 days prior to the event |
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OLALC |
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Awards to be judged by John Davis, Fiona Rossitor and Don Porter with Gerald Power and Muriel McMahon to assist Winners will receive NAIDOC Pins and Local Art Works by local female artists |
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OLALC |
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Roy Ah-See to MC to be confirmed |
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OLALC |
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Quotes and Demos have been requested and a sub committee will be formed to make the final decision on the band. |
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The Orange City Council Mayor and Councillors are to be issued with letters of invitation |
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Gerald Power |
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20 July 2018 |
Expressions of interest yet to go out to select a band for entertainment Discussion around opening up the event to the public once the dinner and official awards ceremony is concluded Suggested Michael Newman and Kurt Beahan to develop and distribute a multiple choice Survey Monkey to gain feedback on the Awards Night and determine why people don’t attend, why they leave after the official awards ceremony what the community feel about opening up the event to the public at a reduced ticketed price. |
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7 September 2018 |
Sub Committee met last Thursday to make a decision regarding the Band. Ransom was the chosen band Dubbo/Orange Band $3,000 had public liability and were within budget. Roy Ahsee is MC List of 40 female names who have contributed to the orange Community to name the tables – names to be emailed to the Lands Council and names to be brought to the next NAIDOC committee.
Menu to be confirmed next week. Requests from previous year have been heard and there will be a better choice this year. There will be a cake this year. Two course meal and cake to be served with ice cream. Decorations will be funded by the Lands Council with no cost to the Committee. No reservation of tables only two tables reserved was official table MC guest speakers (To be Confirmed preferably two females local and in the public eye) Madika Thorpe Executive Director of New World Production NITV production coordinator. etc and the Elders. First in Best Dressed. The Club will be advised. Table reservations available with 2 weeks to pay upon making the reservation, only in person at the Ex-services Club. History of community achievement by local speaker. Debbie Kenna was suggested.
A female artist for the awards – Annette Uata 15 awards required. ? Suggested Year 12 student to be approached with an Art Major already completed an art work with a female at the Centre. Female approach to decoration pastel colours and elegant. ACTION –Annette Uata to follow up.
Photo booth has been booked $750. Sequin back drop will also be there this year. Motion: Attendance of the awards night will be restricted half price tickets will be available after the awards ceremony. |
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Entrance will be only for those paying for full ticket price All in favor unanimously voted. MOVED/ACCEPTED
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21 September 2018 |
Tables to be named after local Aboriginal Women 36 women past and present along with a photo and biography Lands Council to follow up |
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Event/Action: |
General Information |
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Meeting Date: |
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18 May 2018 |
Council will facilitate road closures and risk assessments required for the week. |
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15 June 2018 |
NAIDOC Merchandising and posters to be purchased. |
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To be confirmed |
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Media Coordination Gerald Power |
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Donna Stanley to contact Koori Mail, Deadly Times, Traditional News. |
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20 July 2018 |
Lynda now has NAIDOC posters |
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Services to purchase their own merchandise i.e. NAIDOC T-Shirts |
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Request to compile a list of Aboriginal Community Dance Groups so that these groups all have an opportunity to perform at community functions |
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NAIDOC Future Dates it was suggested that NAIDOC week be locked into the second week of Term 4 each year. Venues can be booked well in advance. |
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7 September 2018 |
Donna presented the draft program and flyer for the NAIDOC events for 2018. Changes have been made with the assistance of event organisers and approval given for the program to be sent to the printers. All events will be advertised via NAIDOC Orange Facebook page and OCC Webpage.
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21 September 2018 |
Flyer printed and ready for distribution |
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RECORD NUMBER: 2018/2421
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Clifton Grove Community Committee met on 13 September 2018 and the minutes of the meeting are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “8.4 Our Community – Acknowledge our diverse cultural heritage by encouraging and implementing programs and events that tell the stories of the urban, village and rural community and their people”.
Financial Implications
Nil
Policy and Governance Implications
Nil
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1 That Council acknowledge the reports presented to the Clifton Grove Community Committee at its meeting of 13 September 2018. 2 That Council determine recommendation 3.1 and 3.2 from the minutes of the Clifton Grove Community Committee meeting held on 13 September 2018. 3 That the remainder of the minutes of the Clifton Grove Community Committee meeting held on 13 September 2018 be adopted.
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further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Clifton Grove Community Committee held on 13 September 2018
2 CGCC Agenda 13 September 2018, D18/50730⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Clifton Grove Community Committee
HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange
ON 13 September 2018
COMMENCING AT 5.30pm
1 Introduction
Attendance
Cr J McRae (Chairperson), Cr M Previtera, Mr Matthew Chisholm, Ms Angela Cleall (by teleconference), Mrs Robyn Livermore, Mr Rob Nevins, Mr Peter Reid, Director Community, Recreation and Cultural Services
1.1 Apologies and Leave of Absence
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RESOLVED Mr R Nevins/Cr M Previtera That the apologies be accepted from Mrs J Glastonbury and Mr P West for the Clifton Grove Community Committee meeting on 13 September 2018. |
1.2 Acknowledgement of Country
Cr J McRae conducted an Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
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RESOLVED Mrs R Livermore/Mr P Reid That the Minutes of the Meeting of the Clifton Grove Community Committee held on 8 March 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Clifton Grove Community Committee meeting held on 8 March 2018. |
3 Presentations
4 General Reports
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TRIM Reference: 2018/2278 |
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Recommendation Mr R Nevins/Cr M Previtera That the Clifton Grove Community Committee Action Plan be reviewed and updated.
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The Meeting Closed at 6.40PM.
Services Policy Committee 2 October 2018
2.6 Minutes of the Clifton Grove Community Committee - 13 September 2018
Attachment 1 CGCC Agenda 13 September 2018
RECORD NUMBER: 2018/2396
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The World War I Centenary Community Committee met on 18 September 2018. The minutes of that meeting are attached. The main discussion centred on plans for the commemoration of 100 years since the Armistice in November 2018
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “4.4 Live - Celebrate and conserve the diverse cultural heritage of the urban, village and rural communities”.
Financial Implications
Nil
Policy and Governance Implications
Nil
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1 That Council acknowledge the reports presented to the World War I Centenary Community Committee at its meeting held on 18 September 2018. 2 That Council determine recommendations 1.1, 2, 3.1 from the minutes of the World War I Centenary Community Committee meeting of 18 September 2018. 3 That the remainder of the minutes of the World War I Centenary Community Committee at its meeting held on 18 September 2018 be adopted.
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further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
The World War I Centenary Community Committee has been working together since 2011 to develop a program to mark the Centenary of World War I as it relates to Orange and district. Details of major milestones are included in the attached Action Plan.
At the Committee’s meeting on 18 September 2018 major topics for discussion were:
· The seminar on the final stages of the War and its impact on the region jointly hosted by Orange City Library and the Orange and District Historical Society. Speakers included
o Dr Selena Williams who examined the experiences of a small cohort of twenty men who took up land as soldier settlers in Orange and district after World War I.
o Trudi Mayfield, CWWI Research Officer who gave a précis of her findings.
o Michael Caulfield, author and historian who provided information on the final battles on the Western Front and Australia’s role in these.
· Preparations for the re-enactment of the 1918 photograph planned for 11 November 2018.
Attachments
1 Minutes of the Meeting of the World War I Centenary Community Committee held on 18 September 2018
2 WW1CC 18 September 2018 Agenda, D18/51076⇩
ORANGE CITY COUNCIL
MINUTES OF THE
World War I Centenary Community Committee
HELD IN Manager Central West Libraries Office, Orange City Library, Byng Street, Orange
ON 18 September 2018
COMMENCING AT 4.00pm
1 Introduction
Attendance
Cr R Kidd (Mayor) (Chairperson), Mr Charles Everett, Miss Elizabeth Griffin, Mrs Julie Sykes, Manager Central West Libraries, Senior Library Officer, Research Librarian.
1.1 Apologies and Leave of Absence
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RESOLVED Mr C Everett/Cr R Kidd That the apologies be accepted from Les McGaw and Museum and Heritage Coordinator for the World War I Centenary Community Committee meeting on 18 September 2018. |
1.2 Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
2 Previous Minutes
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RESOLVED Ms E Griffin/Mr C Everett That the Minutes of the Meeting of the World War I Centenary Community Committee held on 17 July 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the World War I Centenary Community Committee meeting held on 17 July 2018. |
3 General Reports
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TRIM Reference: 2018/2314 |
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RECOMMENDATION Ms E Griffin/Cr R Kidd That the Action Plan for the World War I Centenary Community Committee be reviewed and updated.
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next meeting of the committee
The next meeting of the World War I Centenary Community Committee is to be held on Tuesday 30 October 2018 at 4.00pm at Orange City Library (Upstairs).
The Meeting Closed at 4.50PM.
Services Policy Committee 2 October 2018
2.7 Minutes - World War I Centenary Community Committee - 18 September 2018
Attachment 1 WW1CC 18 September 2018 Agenda
