Agenda of Council Meeting - 16 October 2018

ORANGE CITY COUNCIL

MINUTES OF THE

Ordinary Council Meeting

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 2 October 2018

COMMENCING AT 7.00pm

1 Introduction

Attendance

Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J McRae, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor (7.06PM), Cr R Turner, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Manager Corporate and Community Relations, Administration Trainee

1.1 APOLOGIES

RESOLVED - 18/433 Cr K Duffy/Cr S Romano

That the apologies be accepted from Cr J Hamling and Cr T Mileto for the Council Meeting of Orange City Council on 2 October 2018.

1.2 LIVESTREAMING AND RECORDING

The Mayor advised that the meeting was being livestreamed and recorded.

1.3 ACKNOWLEDGEMENT OF COUNTRY

1.4 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Cr S Munro declared a significant, pecuniary interest in Item 2.2 of the Planning and Development Policy Committee (Development Application DA 307/2013(6) – 3-4/51 Moulder Street) as he is the Applicant.

Cr S Nugent declared a less than significant, non-pecuniary interest in Item 2.6 of the Planning and Development Policy Committee (Development Application DA 240/2018(1) – 216-238 Piesley Street) as a family member is employed by the applicant.

Cr J McRae declared a significant, pecuniary interest in Item 2.7 of the Planning and Development Policy Committee (Development Application DA 312/2018(1) – 84 Dalton Street) as a neighbouring property owner.

Cr R Kidd declared a less than significant, non-pecuniary interest in Item 2.8 of the Planning and Development Policy Committee (Orange City Council Joint Regional Planning and Panel Membership) as nominees for the panellist positions.

2 Mayoral Minutes

Nil

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT

OPEN FORUM

Planning and Development Policy Committee Item 2.4 – Development Application DA 16/2018(1) – 38-40 Rosemary Lane

Mr Robert Pitt

Mr Pitt requested that Council consider moving the recommendation to grant consent for the Development Application.

Mr David Driscoll

An application to speak was received from Mr Driscoll, however he advised the Chair that he wished to withdraw his request prior to the meeting.

3 Confirmation of Minutes of Previous Meeting

RESOLVED - 18/434 Cr S Romano/Cr S Munro

That the Minutes of the Ordinary Meeting of Orange City Council held on 18 September 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 18 September 2018.

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 7.10PM

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 9.00PM

4 Notices of Motion/Notices of Rescission

Nil

5 General Reports

5.1 Statement of Investments - August 2018

TRIM Reference: 2018/2307

RESOLVED - 18/464 Cr J Whitton/Cr S Nugent

1 That Council receives the Statement of Investments as at 31 August 2018.

2 That Council receives and adopts the certification of the Responsible Accounting Officer.

5.2 National Local Roads and Transport Congress 2018

TRIM Reference: 2018/2371

RESOLVED - 18/465 Cr G Taylor/Cr S Romano

That Council resolve Cr Duffy and Cr Hamling to attend the National Local Roads and Transport Congress to be held in Alice Springs, NT on 20-22 November 2018.

5.3 Australian Airports Association Annual Conference 2018

TRIM Reference: 2018/2367

RESOLVED - 18/466 Cr K Duffy/Cr S Romano

That Council resolves to approve the following Councillors to attend the Australian Airports Association Conference:

1. Cr Sam Romano

2. Cr Mario Previtera

5.4 Centroc Board Report

TRIM Reference: 2018/2427

RESOLVED - 18/467 Cr S Nugent/Cr S Romano

That the information provided in this report be acknowledged.

6 Closed Meeting

In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.

In response to a question from the Mayor, the General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.

The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.

Recommendation

That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:

6.1 Concrete Civil Works Tender Panel

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 9.06PM.

The Mayor declared the Ordinary Meeting of Council resumed at 9.12PM

7 Resolutions from Closed Meeting

The General Manager read out the following resolutions made in the Closed Meeting of Council.

6.1 Concrete Civil Works Tender Panel

TRIM Reference: 2018/2266

RESOLVED - 18/468 Cr J Whitton/Cr K Duffy

1 That Council enter into a supply panel contract with JM Concreting, Mark Foley, GR Spurr, Orange Concrete Services and Orello Pty Ltd for the two year period commencing 19 September 2018 for Concrete Civil Works.

2 That purchases under this panel contract be made that are most advantageous to Council.

3 That approval be granted for the use of the Council Seal on any relevant document if required.

The Meeting Closed at 9.22PM

This is Page Number 5 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 2 October 2018.

Council Meeting 16 October 2018

5 General Reports

5.1 Recommendations and Resolutions from Policy Committees

TRIM REFERENCE: 2018/2456

AUTHOR: Samantha Freeman, Manager Corporate Governance

EXECUTIVE SUMMARY

Council’s Policy Committees (Employment and Economic Development Policy Committee, Infrastructure Policy Committee, Sport and Recreation Policy Committee, Environmental Sustainability Policy Committee, Finance Policy Committee and Services Policy Committee) have delegation to determine matters before those Committees, with the exception of items that impact on Council’s Delivery/Operational Plan.

This report provides minutes of the Policy Committees held since the last meeting. Resolutions made by the Committees are for noting, and Recommendations are presented for adoption or amendment by Council.

In the past, resolutions have referred to specific Items in the Minutes of the respective committees and Councillors were required to search the Minutes for those matters that required Council approval. To make it easier for Councillors, the relevant Items requiring Council approval have been extracted and set out in this cover sheet below. Councillors can still review the Minutes of the meeting in the attachments. Further work will be done to draw attention of Councillors to the specific matters that require the approval of Council.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.

Financial Implications

Nil

Policy and Governance Implications

Nil

Recommendation

That Council resolves to adopt the following resolutions of Policy Committees from the meetings of 2 October 2018:

1 Infrastructure Policy Committee

1 Council resolves to approve the minutes Infrastructure Policy Committee held on 2 October 2018.

2 Council resolves to approve the following recommendations of the Infrastructure Policy Committee meeting held on 2 October 2018:

Item 2.1: Minutes of the Airport Community Committee Meeting – 29 August 2018:

That the recommendations made by the Airport Community Committee at its meeting held on 29 August 2018 be adopted.

Item 2.2: MINUTES OF THE CITY OF ORANGE TRAFFIC COMMITTEE MEETING - 11 SEPTEMBER 2018:

That Council acknowledge the reports presented to the City of Orange Traffic Committee at its meeting of 11 September 2018;

That Council determine recommendations 3.1 to 3.7 from the minutes of the City of Orange Traffic Committee meeting of 11 September 2018.

3.1 BICYCLE SIGNS THROUGHOUT ORANGE

1 That Council erects bicycle warning signs as shown in Figure 3 of this report in the locations shown within Schedule A of this report and rural recreational routes in the Ride Orange Guide.

2 That Council Advises Blayney and Cabonne Councils of Council’s decision in this matter and requests installation of similar signage on the cycling routes within their LGA

3.2 VALENCIA DRIVE PEDESTRIAN REFUGE

That Council constructs the pedestrian refuge in Valencia Drive in accordance with the plans shown in this report.

3.3 BUS LAYBACK AT WANGARANG, FOREST ROAD

That Council install bus zone signs on Forest Road either end of the bus layback.

3.5 INTERSECTION OF BROOKFIELD WAY AND CARWOOLA DRIVE

That Council install 30 metres of BB line and hold line marking at the intersection of Carwoola Drive and Brookfield Way as per the plan outlined within this report.

3.6 STREET EVENT – UNITED LONG TO TREATMENT

That the Conditional Approval for the Long Walk to Treatment event on 23 and 24 October 2018 be endorsed subject to compliance with the attached conditions (D18/46980)

3.7 STREET EVENT – 2019 ANZAC MARCH

That the Conditional Approval for the ANZAC March and dawn service on 25 April 2019 be endorsed subject to compliance with the attached conditions. (D18/46808)

2 Sport and Recreational Policy Committee

1 Council resolves to approve the minutes Sport and Recreational Committee held on October 2018.

2 Council resolves to approve the following recommendations of the Sport and Recreation Committee meeting held on 2 October 2018:

Item 2.1: MINUTES OF THE AUSTRALIA DAY COMMUNITY COMMITTEE MEETING - 5 SEPTEMBER 2018:

That the minutes of the Australia Day Community Committee meeting held on 5 September 2018 be adopted.

3 Environmental Sustainability Policy Committee

1 Council resolves to approve the minutes of the Environmental Sustainability Committee held on 2 October 2018.

2 Council resolves to approve the following recommendations of the Environmental Sustainability Committee meeting held on 2 October 2018:

Item 2.1: MINUTES OF THE COMPANION ANIMAL COMMUNITY COMMITTEE - 3 SEPTEMBER 2018:

1 That Council acknowledge the reports presented to the Companion Animals Community Committee at its meeting held on 3 September 2018.

2 That Council approves an amendment to Objective 6: A community that values and protects domestic animals, and the role they play in resident’s wellbeing, both socially and psychological from the Community Strategic Plan be discussed at the next meeting.

3 That the remainder of the minutes of the Companion Animals Community Committee at its meeting held on 3 September 2018 be adopted.

4 Finance Policy Committee

1 Council resolves to approve the minutes of the Finance Policy Committee held on 2 October 2018.

2 Council resolves to approve the following recommendations of the Finance Policy Committee meeting held on 2 October 2018:

Item 2.1: Requests for Financial Assistance

1 That the request for financial assistance from Netball NSW be declined.

2 That a donation of $500.00 be made from the Sports Participant Program to Kira-Lea Dargin for selection in the New York Sharks American football team.

3 That the request for financial assistance from the Orange Waratah Sports Club be deferred and a report provided to Council.

4 That a donation of $5,000.00 ($1,500.00 from Major Events and $3,500.00 from the Sporting Event Attraction program) be made to the Bicycle Network for the Newcrest Orange Challenge 2019.

5 That a donation of $100.00 be made from the Sports Participant Program to Ella Cubbin for attendance at the NSW State Football Titles as a member of the Under-14 Girls' Western NSW Football/Country Western team.

6 That a donation of $5,000.00 be made from Emergent Funding to Robert Bartlett for Book Publication - "Orange and District - A History in Pictures No 2

7 That a donation of $517.00 be made from General Donations to the Orange Camera Club Inc for Permanent Installation of a Projector in Orange Senior Citizens' Meeting Rooms.

5 SERVICES POLICY COMMITTEE

1 Council resolves to approve the minutes of the Services Policy Committee held on 2 October 2018.

2 Council resolves to approve the following recommendations of the Services Policy Committee meeting held on 2 October 2018:

2.1 Minutes of the Community Safety and Crime Prevention Committee - 27 August 2018

1 That Council acknowledge the reports presented to the Community Safety and Crime Prevention Committee at its meeting of 27 August 2018.

3 That the remainder of the minutes of the Community Safety and Crime Prevention Committee Meeting of 27 August 2018 be adopted.

2.2 MINUTES OF THE AGEING AND ACCESS COMMUNITY COMMITTEE – 29 AUGUST 2018

1 That Council acknowledge the reports presented to the Ageing and Access Community Committee at its meeting held on 29 August 2018.

2 That Council determine recommendations 3.1, 3.2 and 4.1 from the minutes of the Ageing and Access Community Committee meeting of 29 August 2018.

3.2 ALLOCATING FOOTPATH INSTALLATION AND UPGRADES

That areas identified as requiring the installation of a footpath be referred to the Works Manager for ranking.

3 That the remainder of the minutes of the Ageing and Access Community Committee at its meeting held on 29 August 2018 be adopted.

2.3 Minutes of the Cultural Heritage Community Committee – 4 September 2018

1 That Council acknowledge the reports presented to the Cultural Heritage Community Committee at its meeting held on 4 September 2018.

2 That the minutes of the Cultural Heritage Community Committee at its meeting held on 4 September 2018 be adopted.

2.4 MINUTES OF THE ORANGE HEALTH LIAISON COMMUNITY COMMITTEE MEETING - 5 SEPTEMBER 2018

1 That Council acknowledge the reports presented to the Orange Health Liaison Committee at its meeting held on 5 September 2018.

2 That Council determine recommendation 3.1 from the minutes of the Orange Health Liaison Committee meeting of 5 September 2018.

3.1 PLANNING STRATEGIES TO PROMOTE PREVENTATIVE HEALTH INITIATIVES

That Council provide support for the Western NSW Primary Health Network Expression of Interest for the Improving social connectedness of older Australians Pilot initiative.

3 That the remainder of the minutes of the Orange Health Liaison Committee at its meeting held on 5 September 2018 be adopted.

2.5 MINUTES OF THE NAIDOC WEEK COMMUNITY COMMITTEE MEETING – 7 SEPTEMBER 2018

1 That Council acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting held on 20 July 2018.

2 That the remainder of the minutes of the NAIDOC Week Community Committee at its meeting held on 20 July 2018 be adopted.

2.6 MINUTES OF THE CLIFTON GROVE COMMUNITY COMMITTEE - 13 SEPTEMBER 2018

1 That Council acknowledge the reports presented to the Clifton Grove Community Committee at its meeting of 13 September 2018.

2 That Council determine recommendation 3.1 and 3.2 from the minutes of the Clifton Grove Community Committee meeting held on 13 September 2018.

3.1 LEASING OF THE BRIDLE PATHS

2. That correspondence be sent to Clifton Grove residents advising Council is unable to contribute to the maintenance of fences.

3. That a meeting be held with interested parties to discuss the future management of bridal paths.

3.2 ROAD SAFETY AND ANIMAL CRUELTY

2. That the committee continue to work with Council to raise awareness of issues of animal cruelty, to implement measures to reduce the opportunity for occurrence and to implement community safety and crime prevention measures in the village.

3 That the remainder of the minutes of the Clifton Grove Community Committee meeting held on 13 September 2018 be adopted.

2.7 Minutes - World War I Centenary Community Committee – 18 September 2018

1 That Council acknowledge the reports presented to the World War I Centenary Community Committee at its meeting held on 18 September 2018.

2 That Council approve recommendation 3.1 from the minutes of the World War I Centenary Community Committee meeting of 18 September 2018.

3.1 ACTION PLAN – WORLD WAR I CENTENARY COMMUNITY COMMITTEE

The Action Plan for the World War I Centenary Community Committee be reviewed and updated.

3 That the remainder of the minutes of the World War I Centenary Community Committee at its meeting held on 18 September 2018 be adopted.

6 That the remainder of the minutes of the Infrastructure Policy Committee, Sport and Recreation Policy Committee, Environmental Sustainability Policy Committee, Finance Policy Committee and Services Policy Committee be noted.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Planning and Development Committee

At the Planning and Development Committee meeting held on 2 October 2018, all resolutions were made under delegation, and the minutes are presented for noting.

Infrastructure Policy Committee

At the Infrastructure Policy Committee meeting held on 2 October 2018, all resolutions were made under delegation, and the minutes are presented for noting.

Sport and Recreation Policy Committee

At the Sport and Recreation Policy Committee meeting held on 2 October 2018, all resolutions were made under delegation, and the minutes are presented for noting.

Environmental Sustainability Policy Committee

At the Environmental Sustainability Policy Committee meeting held on 2 October 2018, all resolutions were made under delegation, and the minutes are presented for noting.

Finance Policy Committee

At the Finance Policy Committee meeting held on 2 October 2018, all resolutions were made under delegation, and the minutes are presented for noting.

Services Policy Committee

At the Services Policy Committee meeting held on 2 October 2018, all resolutions were made under delegation, and the minutes are presented for noting.

Attachments

1 PDC 2 October 2018 Minutes, 2018/2473 ⇩

2 IPC 2 October 2018 Minutes, 2018/2474 ⇩

3 SRPC 2 October 2018 Minutes, 2018/2475 ⇩

4 ESPC 2 October 2018 Minutes, 2018/2476 ⇩

5 FPC 2 October 2018 Minutes, 2018/2477 ⇩

6 SPC 2 October 2018 Minutes, 2018/2478 ⇩

Planning and Development Committee 16 October 2018

5.1 Recommendations and Resolutions from Policy Committees

Attachment 1 PDC 2 October 2018 Minutes

ORANGE CITY COUNCIL

MINUTES OF THE

Planning and Development Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 2 October 2018

COMMENCING AT 7.10pm

1 Introduction

Attendance

Cr R Turner (Chairperson), Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J McRae, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr J Whitton

APOLOGIES AND LEAVE OF ABSENCE

RESOLVED - 18/435 Cr K Duffy/Cr S Romano

That the apologies be accepted from Cr J Hamling and Cr T Mileto for the Planning and Development Committee of Orange City Council on 2 October 2018.

1.1 DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Cr S Munro declared a significant, pecuniary interest in Item 2.2 (Development Application DA 307/2013(6) – 3-4/51 Moulder Street) as he is the Applicant.

Cr S Nugent declared a less than significant, non-pecuniary interest in Item 2.6 (Development Application DA 240/2018(1) – 216-238 Peisley Street) as a family member is employed by the applicant.

Cr J McRae declared a significant, pecuniary interest in Item 2.7 (Development Application DA 312/2018(1) – 84 Dalton Street) as neighbouring property owner

Cr R Kidd declared a less than significant, non-pecuniary interest in Item 2.8 (Orange City Council Joint Regional Planning and Panel Membership) as nominees for the panellist positions.

2 General Reports

2.1 Items Approved Under the Delegated Authority of Council

TRIM Reference: 2018/2216

RESOLVED - 18/436 Cr R Kidd/Cr K Duffy

That the information provided in the report by the Manager Development Assessments on Items Approved Under the Delegated Authority of Council be acknowledged.

**Cr Munro left the Chamber with the time being 7.12PM**

2.2 Development Application DA 307/2013(6) - 3-4/51 Moulder Street

TRIM Reference: 2018/2389

Cr S Munro declared a significant, pecuniary interest as he is the Applicant. He left the Chamber and took no part in discussion or voting.

RESOLVED - 18/437 Cr J Whitton/Cr K Duffy

That Council modifies development consent DA 307/2013(5) for Dwelling House, Community Title Subdivision (three lot residential), Community Title Subdivision (four lot residential) and Dwelling Houses (four) at approved Lot 4 in a subdivision of Lot 7 DP 286647 - 51 Moulder Street, Orange (formerly known as Lot 1 DP 797835 and Lot 201 DP 1175177 - 49 and 51 Moulder Street, Orange), pursuant to the conditions of consent in the attached modified Notice of Approval.

Division of Voting
Voted For	Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J McRae, Cr S Nugent, Cr M Previtera, , Cr G Taylor, Cr R Turner, Cr J Whitton
Voted Against	Nil
Absent	Cr J Hamling, Cr T Mileto, Cr S Munro

**Cr Munro returned to the Chamber with the time being 7.14PM**

2.3 Development Application DA 362/2017(1) - Lot 701 Lords Place (Wade Park)

TRIM Reference: 2017/2520

MOTION Cr S Munro/Cr J McRae

That Council consents to development application DA 362/2017(1) for Recreation Facility (indoor) in Association with the Existing Recreation Facility (major) and Demolition at Lot 701 DP 1001618 – Wade Park, Lords Place, Orange pursuant to the conditions of consent in the attached Notice of Approval.

AMENDMENT Cr K Duffy/Cr R Kidd

That Council consents to development application DA 362/2017(1) for Recreation Facility (indoor) in Association with the Existing Recreation Facility (major) and Demolition at Lot 701 DP 1001618 – Wade Park, Lords Place, Orange pursuant to an adjustment to the attached conditions of consent, dictating the facility be moved 3-4 meters further west.

THE AMENDMENT ON BEING PUT TO THE MEETING WAS CARRIED AND BECAME THE MOTION

THE MOTION ON BEING PUT TO THE MEETING WAS CARRIED

RESOLVED - 18/438 Cr K Duffy/Cr R Kidd

That Council consents to development application DA 362/2017(1) for Recreation Facility (indoor) in Association with the Existing Recreation Facility (major) and Demolition at Lot 701 DP 1001618 – Wade Park, Lords Place, Orange pursuant to an adjustment to the attached conditions of consent, dictating the facility be moved 3-4 meters further west

Division of Voting
Voted For	Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr S Munro, Cr M Previtera, Cr G Taylor, Cr J Whitton
Voted Against	Cr J McRae, Cr S Nugent, Cr R Turner
Absent	Cr J Hamling, Cr T Mileto

2.4 Development Application DA 16/2018(1) - 38-40 Rosemary Lane

TRIM Reference: 2018/2398

RESOLVED - 18/439 Cr S Munro/Cr G Taylor

That Council consents to development application DA 16/2018(1) for Subdivision (two lot residential), Demolition (tree removal), Dwelling and Attached Garage, and Subdivision (two lot residential) at Lot 100 DP 857135 – 38-40 Rosemary Lane, Orange pursuant to the conditions of consent in the attached Notice of Approval.

Division of Voting
Voted For	Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J McRae, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton
Voted Against	Nil
Absent	Cr J Hamling, Cr T Mileto

2.5 Development Application DA 211/2018(1) - 10, 12 and 14 Gateway Crescent

TRIM Reference: 2018/2419

RESOLVED - 18/440 Cr S Romano/Cr M Previtera

That Council consents to development application DA 211/2018(1) for Vehicle Sales or Hire Premises (alterations and additions) and Business Identification Signs at Lots 3, 26 and 27 DP 270446 – 10, 12 and 14 Gateway Crescent, Orange pursuant to the conditions of consent in the attached Notice of Approval.

Division of Voting
Voted For	Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J McRae, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton
Voted Against	Nil
Absent	Cr J Hamling, Cr T Mileto

** Cr McRae left the Chamber with the time being 7.29PM **

2.6 Development Application DA 240/2018(1) - 216-238 Peisley Street

TRIM Reference: 2018/2260

Cr S Nugent declared a less than significant, non-pecuniary interest as a family member is employed by the applicant. He remained in the Chamber for discussion and voting.

RESOLVED - 18/441 Cr K Duffy/Cr R Kidd

That Council consents to development application DA 240/2018(1) for Shop (alterations and additions to existing building) and Signage at Lot 4 DP 626604 - 216-238 Peisley Street, Orange pursuant to the conditions of consent in the attached Notice of Approval.

Division of Voting
Voted For	Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton
Voted Against	Nil
Absent	Cr J Hamling, Cr J McRae, Cr T Mileto

2.7 Development Application DA 312/2018(1) - 84 Dalton Street and Lot 1 Anson Street

TRIM Reference: 2018/2376

Cr J McRae declared a significant, pecuniary interest as the owner of a neighbouring property. She left the Chamber and did not partake in discussion or voting.

RESOLVED - 18/442 Cr J Whitton/Cr S Munro

That Council consents to development application DA 312/2018(1) for Subdivision (three lot Torrens) at Lots 1 and 2 Section 4 DP 758817 – 84 Dalton Street and Lot 1 Anson Street, Orange pursuant to the conditions of consent in the attached Notice of Approval.

Division of Voting
Voted For	Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner, Cr J Whitton
Voted Against	Cr K Duffy
Absent	Cr J Hamling, Cr J McRae, Cr T Mileto

**Cr McRae returned to the Chamber with the time being 7.48PM**

** Cr Kidd, Cr Munro and Cr Turner left the Chamber with the time being 7.51pm **

In the absence of the Chairperson, Cr Romano chaired the meeting.

2.8 Orange City Council Joint Regional Planning Panel Membership

TRIM Reference: 2018/2243

Cr R Kidd, Cr S Munro and Cr R Turner declared a less than significant, non-pecuniary interest as nominees for the panellist positions. They left the Chamber and did not partake in discussion or voting.

** Cr Romano took the Chair for this item. **

RESOLVED - 18/443 Cr K Duffy/Cr G Taylor

That Council choose Alan Renike and Cr Russell Turner as its two permanent and Cr Scott Munro as its one alternate Joint Regional Planning Panel expert representatives.

Division of Voting
Voted For	Cr S Romano (Deputy Mayor), Cr K Duffy, Cr M Previtera, Cr G Taylor, Cr J Whitton
Voted Against	Cr S Nugent, Cr J McRae
Absent	Cr R Kidd (Mayor), Cr J Hamling, Cr T Mileto, Cr S Munro, Cr R Turner

** Cr Kidd, Cr Munro and Cr Turner returned to the Chamber with the time being 7.54PM**

The Meeting Closed at 7.55PM

Council Meeting 16 October 2018

5.2 Update on Outstanding Resolutions of Council including Questions Taken on Notice and Notices of Motions.

Attachment 1 Resolutions from Council Meetings (including Questions Taken on Notice and Notices of Motions) - Summary

Date of Meeting		Meeting	Resolution	Responsible Officer	Action Taken/Comment	Date to be Completed
OCTOBER 2018
2 OCT 2018		SPC	2.7 MINUTES - WORLD WAR I CENTENARY COMMUNITY COMMITTEE - 18 SEPTEMBER 2018 TRIM REFERENCE: 2018/2396 RESOLVED - 18/463 Cr R Kidd/Cr S Munro 1 That Council acknowledge the reports presented to the World War I Centenary Community Committee at its meeting held on 18 September 2018. 2 That Council determine recommendations 1.1, 2, 3.1 from the minutes of the World War I Centenary Community Committee meeting of 18 September 2018. 3 That the remainder of the minutes of the World War I Centenary Community Committee at its meeting held on 18 September 2018 be adopted.	Manager Central West Libraries	Resolution noted. Action plan updated. Planning for the re-enactment of 1918 Armistice Day celebrations progressing. Information to be forwarded to Councillors. No further action required.	COMPLETE
2 OCT 2018		SPC	2.6 MINUTES OF THE CLIFTON GROVE COMMUNITY COMMITTEE - 13 SEPTEMBER 2018 TRIM REFERENCE: 2018/2421 RESOLVED - 18/462 Cr S Romano/Cr S Munro 1 That Council acknowledge the reports presented to the Clifton Grove Community Committee at its meeting of 13 September 2018. 2 That Council determine recommendation 3.1 and 3.2 from the minutes of the Clifton Grove Community Committee meeting held on 13 September 2018. 3 That the remainder of the minutes of the Clifton Grove Community Committee meeting held on 13 September 2018 be adopted.	Director Community, Recreation & Cultural Services	Resolutions noted. Actions resolved by Council to be enacted.	November 2018
2 OCT 2018		SPC	2.5 MINUTES OF THE NAIDOC WEEK COMMUNITY COMMITTEE MEETING - 7 SEPTEMBER 2018 TRIM REFERENCE: 2018/2393 RESOLVED - 18/461 Cr K Duffy/Cr S Romano 1 That Council acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting held on 20 July 2018. 2 That the remainder of the minutes of the NAIDOC Week Community Committee at its meeting held on 20 July 2018 be adopted.	Community Development & Support Coordinator	Resolutions noted. Actions resolved by Council to be enacted.	COMPLETE
2 OCT 2018		SPC	2.4 MINUTES OF THE ORANGE HEALTH LIAISON COMMUNITY COMMITTEE MEETING - 5 SEPTEMBER 2018 TRIM REFERENCE: 2018/2420 RESOLVED - 18/460 Cr R Kidd/Cr K Duffy 1 That Council acknowledge the reports presented to the Orange Health Liaison Committee at its meeting held on 5 September 2018. 2 That Council determine recommendation 3.1 from the minutes of the Orange Health Liaison Committee meeting of 5 September 2018. 3 That the remainder of the minutes of the Orange Health Liaison Committee at its meeting held on 5 September 2018 be adopted.	Director Community, Recreation & Cultural Services	Resolutions noted. Actions resolved by Council to be enacted.	November 2018
2 OCT 2018		SPC	2.3 MINUTES OF THE CULTURAL HERITAGE COMMUNITY COMMITTEE - 4 SEPTEMBER 2018 TRIM REFERENCE: 2018/2413 RESOLVED - 18/459 Cr R Kidd/Cr M Previtera 1 That Council acknowledge the reports presented to the Cultural Heritage Community Committee at its meeting held on 4 September 2018. 2 That the minutes of the Cultural Heritage Community Committee at its meeting held on 4 September 2018 be adopted.	Senior Planner (Crump)	Resolutions noted.	November 2018
2 OCT 2018		SPC	2.2 MINUTES OF THE AGEING AND ACCESS COMMUNITY COMMITTEE - 29 AUGUST 2018 TRIM REFERENCE: 2018/2337 RESOLVED - 18/458 Cr J Whitton/Cr M Previtera 1 That Council acknowledge the reports presented to the Ageing and Access Community Committee at its meeting held on 29 August 2018. 2 That Council determine recommendations 3.1, 3.2 and 4.1 from the minutes of the Ageing and Access Community Committee meeting of 29 August 2018. 3 That the remainder of the minutes of the Ageing and Access Community Committee at its meeting held on 29 August 2018 be adopted.	Community Support & Resource Officer	Resolutions noted. Action Plan updated.	November 2018
2 OCT 2018		SPC	2.1 MINUTES OF THE COMMUNITY SAFETY AND CRIME PREVENTION COMMITTEE - 27 AUGUST 2018 TRIM REFERENCE: 2018/2317 RESOLVED - 18/457 Cr R Kidd/Cr J McRae 1 That Council acknowledge the reports presented to the Community Safety and Crime Prevention Committee at its meeting of 27 August 2018. 2 That Council determine recommendation 3.1 from the minutes of the Community Safety and Crime Prevention Committee meeting of 27 August 2018. 3 That the remainder of the minutes of the Community Safety and Crime Prevention Committee Meeting of 27 August 2018 be adopted.	Manager Community Services	Resolutions noted. Actions resolved by Council to be enacted.	November 2018
2 OCT 2018		FPC	RESOLVED - 18/455 Cr K Duffy/Cr S Romano 6 That a donation of $5,000.00 be made from Emergent Funding to Robert Bartlett for Book Publication - "Orange and District - A History in Pictures No 2".	Divisional Administration Officer – Corporate & Commercial Services	Payment information sent to Creditors on 8 October 2018. D18/53869 approval letter sent applicant on 9 October 2018.	COMPLETE
2 OCT 2018		FPC	2.1 REQUESTS FOR FINANCIAL ASSISTANCE TRIM REFERENCE: 2018/2418 RESOLVED - 18/454 Cr J Whitton/Cr S Nugent That Council resolves 1 That the request for financial assistance from Netball NSW be declined. 2 That a donation of $500.00 be made from the Sports Participant Program to Kira-Lea Dargin for selection in the New York Sharks American football team. 3 That the request for financial assistance from the Orange Waratah Sports Club be deferred and a report provided to Council. 4 That a donation of $5,000.00 ($1,500.00 from Major Events and $3,500.00 from the Sporting Event Attraction program) be made to the Bicycle Network for the Newcrest Orange Challenge 2019. 5 That a donation of $100.00 be made from the Sports Participant Program to Ella Cubbin for attendance at the NSW State Football Titles as a member of the Under-14 Girls' Western NSW Football/Country Western team. 7 That a donation of $517.00 be made from General Donations to the Orange Camera Club Inc for Permanent Installation of a Projector in Orange Senior Citizens' Meeting Rooms. And resolves (6) separately.	Divisional Administration Officer – Corporate & Commercial Services	Payment details for those approved sent to Creditors on 8 October 2018. Determination letters (approval, deferred and declined) sent to applicants on 9 October 2018.	COMPLETE
2 OCT 2018		ESPC	QUESTION TAKEN ON NOTICE Council requested a copy of the Mt Canobolas plan be distributed to the Councillors.	Director Community, Recreation & Cultural Services	Copy distributed to Councillors on Councillor Email 10 October 2018	COMPLETE
2 OCT 2018		ESPC	2.1 MINUTES OF THE COMPANION ANIMAL COMMUNITY COMMITTEE - 3 SEPTEMBER 2018 TRIM REFERENCE: 2018/2267 RESOLVED - 18/452 Cr K Duffy/Cr S Munro 1 That Council acknowledge the reports presented to the Companion Animals Community Committee at its meeting held on 3 September 2018. 2 That Council determine recommendation 4.1 from the minutes of the Companion Animals Community Committee meeting of 3 September 2018. 3 That the remainder of the minutes of the Companion Animals Community Committee at its meeting held on 3 September 2018 be adopted.	Manager Building & Development	Resolutions noted.	November 2018
2 OCT 2018		SRPC	2.1 MINUTES OF THE AUSTRALIA DAY COMMUNITY COMMITTEE MEETING - 5 SEPTEMBER 2018 TRIM REFERENCE: 2018/2285 RESOLVED - 18/450 Cr S Nugent/Cr R Turner That the minutes of the Australia Day Community Committee meeting held on 5 September 2018 be adopted.	Rachel Robinson	Resolution noted by Council’s Events Officer on 8.10.2018. No further action required.	COMPLETE
2 OCT 2018		IPC	RESOLVED - 18/448 Cr K Duffy/Cr S Romano That Council write to BMX Club to present to the Council in regards to their current and future use of the BMX track.	Director Community, Recreation & Cultural Services	Letter to be written.	October 2018
2 OCT 2018		IPC	MATTER ARISING Cr Turner requested a report on what can be done to upgrade or reclaim the land currently occupied by the BMX track	Director Community, Recreation & Cultural Services	Report to be provided.	November 2018
2 OCT 2018		IPC	MATTER ARISING Cr Duffy requested copies of the letters sent to State and Federal Members be provided to Councillors.	Director Technical Services	Email and letters circulated 11 October.	COMPLETE
2 OCT 2018		IPC	3.1 CURRENT WORKS TRIM REFERENCE: 2018/2368 RESOLVED - 18/447 Cr R Kidd/Cr S Nugent That the information provided in the report on Current Works be acknowledged.	Director Technical Services	Resolutions noted.	COMPLETE
2 OCT 2018		IPC	QUESTION TAKEN ON NOTICE Cr Previtera requested information be provided on when more permanent barriers will be replacing the temporary ones near Ploughmans Lane	Director Technical Services	Information to be circulated.	November 2018
2 OCT 2018		IPC	2.2 MINUTES OF THE CITY OF ORANGE TRAFFIC COMMITTEE MEETING - 11 SEPTEMBER 2018 TRIM REFERENCE: 2018/2347 RESOLVED - 18/446 Cr R Turner/Cr J Whitton 1 That Council acknowledge the reports presented to the City of Orange Traffic Committee at its meeting of 11 September 2018. 2 That Council determine recommendations 3.1 to 3.7 from the minutes of the City of Orange Traffic Committee meeting of 11 September 2018. 3 That the remainder of the minutes of the City of Orange Traffic Committee meeting of 11 September 2018 be adopted.	Manager Engineering Services	Actions sent to Works department for implementation.	COMPLETE
2 OCT 2018		IPC	2.1 MINUTES OF THE AIRPORT COMMUNITY COMMITTEE MEETING - 29 AUGUST 2018 TRIM REFERENCE: 2018/2261 RESOLVED - 18/445 Cr J Whitton/Cr S Nugent That the recommendations made by the Airport Community Committee at its meeting held on 29 August 2018 be adopted.	Manager Depot, Airport and Emergency Services	Resolutions noted.	October 2018
2 OCT 2018		PDC	2.8 ORANGE CITY COUNCIL JOINT REGIONAL PLANNING PANEL MEMBERSHIP TRIM REFERENCE: 2018/2243 RESOLVED - 18/443 Cr K Duffy/Cr G Taylor That Council choose Alan Renike and Cr Russell Turner as its two permanent and Cr Scott Munro as its one alternate Joint Regional Planning Panel expert representatives.	Director Development Services	Further information being sought.	November 2018
2 OCT 2018		PDC	2.7 DEVELOPMENT APPLICATION DA 312/2018(1) - 84 DALTON STREET AND LOT 1 ANSON STREET TRIM REFERENCE: 2018/2376 RESOLVED - 18/442 Cr J Whitton/Cr S Munro That Council consents to development application DA 312/2018(1) for Subdivision (three lot Torrens) at Lots 1 and 2 Section 4 DP 758817 – 84 Dalton Street and Lot 1 Anson Street, Orange pursuant to the conditions of consent in the attached Notice of Approval.	Manager Development Assessments	Resolution noted.	October 2018
2 OCT 2018		PDC	2.6 DEVELOPMENT APPLICATION DA 240/2018(1) - 216-238 PEISLEY STREET TRIM REFERENCE: 2018/2260 RESOLVED - 18/441 Cr K Duffy/Cr R Kidd That Council consents to development application DA 240/2018(1) for Shop (alterations and additions to existing building) and Signage at Lot 4 DP 626604 - 216-238 Peisley Street, Orange pursuant to the conditions of consent in the attached Notice of Approval.	Senior Planner (Glenn)	Resolution noted.	October 2018
2 OCT 2018		PDC	2.5 DEVELOPMENT APPLICATION DA 211/2018(1) - 10, 12 AND 14 GATEWAY CRESCENT TRIM REFERENCE: 2018/2419 RESOLVED - 18/440 Cr S Romano/Cr M Previtera That Council consents to development application DA 211/2018(1) for Vehicle Sales or Hire Premises (alterations and additions) and Business Identification Signs at Lots 3, 26 and 27 DP 270446 – 10, 12 and 14 Gateway Crescent, Orange pursuant to the conditions of consent in the attached Notice of Approval.	Senior Planner (Commins)	Resolution noted.	October 2018
2 OCT 2018		PDC	2.4 DEVELOPMENT APPLICATION DA 16/2018(1) - 38-40 ROSEMARY LANE TRIM REFERENCE: 2018/2398 RESOLVED - 18/439 Cr S Munro/Cr G Taylor That Council consents to development application DA 16/2018(1) for Subdivision (two lot residential), Demolition (tree removal), Dwelling and Attached Garage, and Subdivision (two lot residential) at Lot 100 DP 857135 – 38-40 Rosemary Lane, Orange pursuant to the conditions of consent in the attached Notice of Approval.	Senior Planner (Walker)	Resolution noted.	October 2018
2 OCT 2018		PDC	2.3 DEVELOPMENT APPLICATION DA 362/2017(1) - LOT 701 LORDS PLACE (WADE PARK) TRIM REFERENCE: 2017/2520 RESOLVED - 18/438 Cr K Duffy/Cr R Kidd That Council consents to development application DA 362/2017(1) for Recreation Facility (indoor) in Association with the Existing Recreation Facility (major) and Demolition at Lot 701 DP 1001618 – Wade Park, Lords Place, Orange pursuant to an adjustment to the attached conditions of consent, dictating the facility be moved 3-4 meters further west	Senior Planner (Walker)	Resolution noted.	October 2018
2 OCT 2018		PDC	2.2 DEVELOPMENT APPLICATION DA 307/2013(6) - 3-4/51 MOULDER STREET TRIM REFERENCE: 2018/2389 RESOLVED - 18/437 Cr J Whitton/Cr K Duffy That Council modifies development consent DA 307/2013(5) for Dwelling House, Community Title Subdivision (three lot residential), Community Title Subdivision (four lot residential) and Dwelling Houses (four) at approved Lot 4 in a subdivision of Lot 7 DP 286647 - 51 Moulder Street, Orange (formerly known as Lot 1 DP 797835 and Lot 201 DP 1175177 - 49 and 51 Moulder Street, Orange), pursuant to the conditions of consent in the attached modified Notice of Approval.	Senior Planner (Commins)	Resolution noted.	October 2018
2 OCT 2018		PDC	2.1 ITEMS APPROVED UNDER THE DELEGATED AUTHORITY OF COUNCIL TRIM REFERENCE: 2018/2216 RESOLVED - 18/436 Cr R Kidd/Cr K Duffy That the information provided in the report by the Manager Development Assessments on Items Approved Under the Delegated Authority of Council be acknowledged.	Manager Development Assessments	Resolution noted.	COMPLETE
2 OCT 2018		CCL	6.1 CONCRETE CIVIL WORKS TENDER PANEL TRIM REFERENCE: 2018/2266 RESOLVED - 18/468 Cr J Whitton/Cr K Duffy 1 That Council enter into a supply panel contract with JM Concreting, Mark Foley, GR Spurr, Orange Concrete Services and Orello Pty Ltd for the two year period commencing 19 September 2018 for Concrete Civil Works. 2 That purchases under this panel contract be made that are most advantageous to Council. 3 That approval be granted for the use of the Council Seal on any relevant document if required.	Assistant Works Engineer (Hignett)	Resolution noted.	October 2018
2 OCT 2018		CCL	5.4 CENTROC BOARD REPORT TRIM REFERENCE: 2018/2427 RESOLVED - 18/467 Cr S Nugent/Cr S Romano That the information provided in this report be acknowledged.	Director Corporate & Commercial Services	Resolution noted.	COMPLETE
2 OCT 2018		CCL	5.3 AUSTRALIAN AIRPORTS ASSOCIATION ANNUAL CONFERENCE 2018 TRIM REFERENCE: 2018/2367 RESOLVED - 18/466 Cr K Duffy/Cr S Romano That Council resolves to approve the following Councillor to attend the Australian Airports Association Conference: 1. Cr Sam Romano 2. Cr Mario Previtera	Executive Support Manager	Resolution noted. Arrangements to be finalised.	October 2018
2 OCT 2018		CCL	5.2 NATIONAL LOCAL ROADS AND TRANSPORT CONGRESS 2018 TRIM REFERENCE: 2018/2371 RESOLVED - 18/465 Cr G Taylor/Cr S Romano That Council resolve Cr Duffy and Cr Hamling to attend the National Local Roads and Transport Congress to be held in Alice Springs, NT on 20-22 November 2018	Executive Support Manager	Resolution noted. Arrangements to be finalised.	October 2018
2 OCT 2018		CCL	5.1 STATEMENT OF INVESTMENTS - AUGUST 2018 TRIM REFERENCE: 2018/2307 RESOLVED - 18/464 Cr J Whitton/Cr S Nugent 1 That Council receives the Statement of Investments as at 31 August 2018. 2 That Council receives and adopts the certification of the Responsible Accounting Officer.	Manager Financial Services	Resolution noted.	COMPLETE
SEPTEMBER 2018
18 Sept 2018	CCL		5.5 NETWASTE STRATEGIC RECYCLING PLAN TRIM REFERENCE: 2018/2262 RESOLVED - 18/432 Cr S Nugent/Cr T Mileto That Council endorses the NetWaste Strategic Recycling Plan (2018-2023).	Manager Waste Services	Action completed. Comment- NetWaste advised of Council Resolution on 19 September 2018 and actions prioritised for completion over the next 3 years.	COMPLETE
18 Sept 2018	CCL		5.4 FEES AND CHARGES - COMPANION ANIMALS ACT FEES TRIM REFERENCE: 2018/2247 RESOLVED - 18/431 Cr S Nugent/Cr T Mileto The Council resolves to approve the following fees for companion animals with effect from 1 July 2018: a Companion Animals – For a de-sexed animal - $57.00 with CPI to be applied from 1 July 2018 b Companion Animals - For a de-sexed animal owned by an eligible pensioner - $24.00 with CPI to be applied from 1 July 2018 c Companion Animals - For an animal not de-sexed - $207.00 with CPI to be applied from 1 July 2018 d Companion Animals – Animal not de-sexed but kept by a recognised breeder for breeding purposes - $57.00 with CPI to be applied from 1 July 2018.	Governance Coordinator	Fees and charges register updated and uploaded to Council website D18/52697.	COMPLETE
4 Sept 2018	SPC		3.1 RECREATIONAL USE OF GOSLING CREEK, SPRING CREEK AND SUMA PARK DAMS TRIM REFERENCE: 2018/2175 RESOLVED - 18/416 Cr M Previtera/Cr S Munro That Council publicly exhibits, for a period of 28 days, proposals to: (as below)	Director Community, Recreation and Cultural Services	Noted. Site meeting to be arranged for Councillors. Report to Council upon completion of exhibition period tabling submissions received.	Ongoing
1 Permit camping on the Southern side of Gosling Creek with access to amenities on the Northern Side of Gosling Creek; 2 Permit Camping on the Northern side of Gosling Creek within a designated area at times determined by Council so as not to conflict with events or activities; 3 Permit RV parking within established car parks at Gosling Creek; 4 Permit access to Spring Creek Dam for non-powered and electric boating, fishing but not camping; 5 Not permit land or water based activity at Suma Park; and 6 Report to Council following the public exhibition on the submissions received.
4 Sept 2018	FPC		MATTER ARISING (from Request for Financial Assistance) Cr Hamling requested that schools be strongly encouraged to attend information sessions of Ice – Not Once Not Ever if held again for High Schools of Orange regarding the drug Ice.	Director Community, Recreation and Cultural Services	Letters to be sent to all high schools of Orange encouraging participation at future information sessions.	October 2018
4 Sept 2018	SRPC		3.1 WADE PARK - INDOOR CRICKET CENTRE AND PROPOSED FUTURE DEVELOPMENT TRIM REFERENCE: 2018/2178 RESOLVED - 18/408 Cr K Duffy/Cr S Romano 1 Council note the report; and 2 Council adopt the preliminary plans for the future development of Wade Park as outlined in this report and seek funding for this project.	Director Community, Recreation and Cultural Services	Noted. Seeking grant funding.	Ongoing
4 Sept 2018	SRPC		MATTER ARISING Cr Hamling asked whether we could follow up letter regarding compulsory swimming safety lessons for kindergarten students.	Manager Corporate and Community Relations	Follow up letters sent to Minister regarding swim safety on 7 September 2018. Ministerial correspondence provided to Mr Donato Friday 7 September 2018.	November 2018
4 Sept 2018	IPC		3.2 BE SEEN. BE SAFE. DRIVE WITH YOUR HEADLIGHTS ON TRIM REFERENCE: 2018/1868 RESOLVED - 18/403 Cr J McRae/Cr S Nugent 1 That Council supports the ‘Be Seen. Be Safe’ road safety campaign. 2 That Council recommends all fleet and plant vehicles where appropriate be driven with their headlights on.	Road Safety Officer	Official launch with Mayors was held on Wednesday 12 September 2018. A social media campaign, toolbox meeting and an observation study will be undertaken.	November 2018
4 Sept 2018	IPC		QUESTIONS TAKEN ON NOTICE Councillors Turner and Kidd requested a further letter be sent to Minister Upton regarding reopening the Mount Canobolas walking trails and if no response, arrange a meeting to follow them up.	Director Community, Recreation and Cultural Services	Email circulated to Councillors 19 September 2018. Letter sent to Minister Upton. Following up on response from Minister. Media coverage has recently occurred on this matter. (see comment below)	Ongoing
The National Parks and Wildlife Service were quoted as saying that they were committed to opening the park as soon as possible. “For safety reasons the park has been closed over winter to allow for the winter snow and strong winds to dislodge any damaged trees to make safe the area for the construction phase of the repairs.” The spokeswoman said work had already begun to repair the Nature Track, the Summit track and Towac Way, starting with clearing and removing dangerous trees, with more substantial construction work to follow. “The plan is to repair the trails, signs and infrastructure that support the Great Volcanic Mountain Challenge as a priority. “Following those repairs, NPWS will work on the high visitation walking tracks including Federal Falls and the Walls walking tracks.” She said subject to favourable weather conditions, NPWS aimed to have facilities opened by late summer, in time for the Challenge.
4 Sept 2018	IPC		QUESTIONS TAKEN ON NOTICE Councillor Taylor requested a report to update Council on what was happening with the Earth Sanctuary.	Director Development Services	Report to November ESPC	November 2018
4 Sept 2018	PDC		2.2 ADDITIONS TO ORANGE LOCAL ENVIRONMENT PLAN 2011 - ORANGE AS A FOOD AND WINE TOWN TRIM REFERENCE: 2018/1927 RESOLVED - 18/397 Cr S Nugent/Cr K Duffy 1 That Council delegate to staff the preparation of a Planning Proposal to add ‘Artisan food and drink industry’ to more commercial zones in Orange and for it to be put through the Gateway process and on to public exhibition. 2 That staff prepare appropriate environmental controls in relation to scale, traffic, odours, noise and waste for inclusion in the Planning Proposal.	Director Development Services	Planning proposal being prepared – to Gateway.	December 2018
AUGUST 2018
21 Aug 2018		CCL	5.9 LEASE SITE U AT ORANGE AIRPORT TRIM REFERENCE: 2018/1751 RESOLVED - 18/387 Cr S Romano/Cr R Turner 1 Council enter into consecutive leases of five years each to a maximum of 20 years with Aero Refuellers Pty Limited at the Orange Airport. 2 The Council delegate to the General Manager authority to negotiate the terms of the lease and to take such actions as may be necessary or convenient to execute the lease. 3 That approval be granted for the use of the Council Seal on any necessary documentation if required.	Legal and Property Officer	Lease terms being discussed between respective solicitors.	November 2018
21 Aug 2018		CCL	5.8 USE OF LAKE CANOBOLAS FOR PADDLE BOARD HIRE TRIM REFERENCE: 2018/1952 RESOLVED - 18/001 Cr S Nugent/Cr S Munro 1 That Council enter into a Licence Agreement for the use of Lake Canobolas for a stand up paddleboard hire facility for up to 3 years. 2 That permission be granted for the use of the Council Seal on any necessary documentation.	Legal and Property Officer	Proposed lessee in the process of lodging a development application with Cabonne Council	November 2018
21 Aug 2018		CCL	5.7 LEASE OF COOK PARK GUILDRY TRIM REFERENCE: 2018/1159 RESOLVED - 18/385 Cr S Munro/Cr S Nugent 1 That Council enter into a 5 year lease (with one 5 year option) with Cook Park Guildry Co-operative Limited of the Bastick Cottage in Cook Park at a rental of $150 per week. 2 That permission be granted for the use of the Council Seal on all necessary documentation.	Legal and Property Officer	Crown Land lease in the process of being prepared.	November 2018
21 Aug 2018		CCL	MATTER ARISING Cr Taylor requested additional detail regarding the Councillor Legal Briefing to include a breakdown of the Council’s costs associated with the briefing including staff costs and any expenses incurred by the service providers (such as travel and accommodation) paid by the Council.	Director Corporate and Commercial Services	Information to be provided.	November 2018
21 Aug 2018		CCL	MATTER ARISING Cr Duffy requested Council be provided with details of the companies involved in the DPI development and also copies of any contracts entered into by Council regarding the DPI development and site.	Manager Corporate and Community Relations, Director Corporate and Commercial Services	The company that has been named by the NSW Government to construct the new DPI building is Verde Property (Aust) Pty Ltd. In relation to the orange City Council agreement with Verde, at the closed Council meeting on 7 March 2017 the following was resolved: That Council enter into an option agreement for part of the Old Orange Hospital Site with Council accepting the offered price as identified in the report if the option is exercised and that an option agreement fee of $50,000 (ex GST) being applied, refundable only upon purchase. The closed report will be circulated.
14 August 2018		PDC	2.10 Orange Local Environmental Plan 2011 - Amendment 17 'Towac Equine Precinct' RESOLVED - 18/010 Cr T Mileto/Cr G Taylor 1 That Council support sending the planning proposal to the NSW Department of Planning and Environment for a Gateway determination, subject to the proposed 1ha area being amended so as to also be set at 2ha. 2 That, subject to any Gateway condition requirements, Council place the planning proposal on public exhibition for a period of 28 days. 3 That Council include the draft Development Control Plan provisions relating to Animal Boarding or Training Establishments with any public exhibition of the planning proposal. 4 That subsequent to the public exhibition process, Council consider whether to exclude any specific properties from the planning proposal.	Senior Planner	Planning Proposal and attachments sent to Gateway.	February 2019
14 August 2018		PDC	2.11 Draft Enforcement Policy RESOLVED - 18/0113 Cr K Duffy/Cr T Mileto That Council endorses the attached Draft Enforcement Policy for public exhibition for a period of 28 days.	Director Development Services	Exhibition to end 27 September and then report back to Council.	November 2018
14 August 2018		PDC	3.1 DA Legal Cost Award Update (Strictly Confidential and Privileged) RESOLVED - 18/012 Cr G Taylor/Cr S Nugent That Council delegate to the General Manager the management of the cost award matters.	Director Development Services	Ongoing	December 2018
7 August 2018		SPC	QUESTION TAKEN ON NOTICE Cr Munro requested information regarding how Council promotes Orange to attract business.	Director Corporate & Commercial Services	Meeting held with Director to discuss on 11 October	COMPLETE
7 August 2018		ESPC	QUESTION TAKEN ON NOTICE Cr Munro requested a report regarding monitoring and trapping of cats and any plans in place to manage this be provided to Council.	Director Development Services	A report to be brought to November 6, 2018 Council meeting.	November 2018
7 August 2018		EEDPC	QUESTION TAKEN ON NOTICE Cr Hamling requested information be provided regarding the QANTAS enquiry into the future infrastructure capacity of Orange airport and any reasons why they would require this information	Manager Business Development	The question will be reviewed when the Manager Business Development returns from leave.	November 2018
7 August 2018		CCL	QUESTION TAKEN ON NOTICE Cr Duffy requested information regarding the sale of Caravans from the Caravan Park be provided.	Manager Corporate & Community Relations	From time to time a longer term resident indicates they are going to leave the park. At these times an assessment is undertaken of the site and accommodation, its value and potential. The value of the site, lease and accommodation generally range from $15,000 to $20,000. Where possible once the sites are vacated they are transferred to tourist use. Over the past 10 years approximately 6 sites have been transferred. There are currently 9 long term residents remaining at the park. Council does not actively pursue these transfers.	COMPLETE
7 August 2018		CCL	QUESTION TAKEN ON NOTICE Cr Whitton requested a policy be developed on Cyber Security.	Manager Corporate Governance	The Office of Corporate Governance is undertaking review of policy development in this financial year, including identifying gaps in Council’s policy framework. Cybersecurity has been identified as a key gap following an external review. A policy will be developed as part of the review program.	March 2019
7 August 2018		CCL	QUESTION TAKEN ON NOTICE Cr Kidd requested clarification in the Fraud and Corruption Policy relating to reporting to the General Manager and Mayor.	Manager Corporate Governance	Policy will be reviewed as part of current review schedule. Email to Councillors 14 September 2018.	COMPLETE
7 August 2018		CCL	QUESTION TAKEN ON NOTICE Cr Kidd requested policy information regarding the use of Social Media.	Manager Corporate Community Relations	Information to be provided. A Social Media Policy has been identified as a gap as part of the review of policies and will be developed as part of the schedule.	March 2019
7 August 2018		CCL	4.2 NOTICE OF MOTION - ELECTRICITY PRICES RESOLVED - 18/349 Cr J Whitton/Cr K Duffy That Orange City Council work with the Orange Chamber of Commerce and/or local organisations to hold a forum involving government, community and business representatives to discuss what the State and Federal governments are doing to reduce electricity price increases for regional residents and businesses.	Manager Business Development	Preliminary planning meeting has been held with a view to holding a forum towards the end of the year.	December 2018
7 August 2018		CCL	4.1 NOTICE OF MOTION - UPDATE ON HOT MIX PLANT TRIM REFERENCE: 2018/1874 RESOLVED - 18/348 Cr J Whitton/Cr J Hamling That Council staff provide prepare a business case for the establishment of an Asphalt Hot Mix Plant in Orange exploring options for both the local and surrounding areas.	Director Technical Services	Scheduled, with some discussion with industry continuing.	October 2018
JULY 2018
17 July 2018		CCL	QUESTION TAKEN ON NOTICE Cr Duffy requested a report on providing Councillors with $2,000 to donate to charities of their choice.	Divisional Administration Officer – Corporate Services	The issues has been referred to the Office of Local Government to obtain advice on its legality and to identify any corruption-prevention and policy approaches that may be suitable.	November 2018
17 July 2018		CCL	4.2 NOTICE OF MOTION - ESTABLISHMENT OF A COMMUNITY WOOD AND HEATING BANK RESOLVED - 18/013 Cr G Taylor/Cr J Whitton That Council contribute to the establishment of a community wood and heating bank as follows: 1 The wood and heating bank be based on a similar structure as support services such as Foodbank where suitable organisations manage a voucher system based on an appropriate criteria. 2 Council initiate the service with the purchase of $5,000 worth of wood. 3 Council take donations of appropriate wood and financial contributions to provide to the service. 4 Where available and suitable, surplus wood from Council operations be provided to the service. 5 Council seek collaboration with suitable service providers and service clubs to establish and continue the service. 6 The wood and heating bank be trialled to December 2019 with a review to then be undertaken.	Director Community Recreation and Cultural Services	Commenced discussions with potential suppliers and determining the parameters of the scheme.	Ongoing
3 July 2018		CCL	4.1 NOTICE OF MOTION - TREES RESOLVED - 18/301 Cr S Nugent/Cr T Mileto (as below)	Director Development Services	Report to November ESPC	November 2018
That Council prepare a report on the legislative, policy and operational options that could be considered in Orange for: 1 Reducing the number of significant trees removed/destroyed in new sub-division and in-fill developments. 2 Better protection and ensuring the survival of trees to be retained in new sub-division and in-fill developments. 3 Maximising the survival rate of replacement trees planted in compliance with conditions of consent for development applications. 4 Protecting street trees across the city. 5 That the variety of trees are suitable to the environment in which they are planted.
3 July 2018		CCL	4.4 NOTICE OF MOTION – INVITATION OF CANDIDATES FOR UPCOMING STATE ELECTION TO ADDRESS COUNCIL AND INVITATION TO DEPUTY PREMIER REGARDING BOUNDARY ADJUSTMENTS RESOLVED - 18/301 Cr K Duffy/Cr S Romano That Council write to and invite all Candidates in the March 2019 NSW State Election to Address Council at the Open Forum.	Executive Support Manager	Letter to be written to candidates.	October 2018
3 July 2018		CCL	4.5 Notice of Motion - Quarterly Report on Development Applications Lodged RESOLVED - 18/302 Cr K Duffy/Cr M Previtera That Council receive a Quarterly Report on All Development Applications lodged with Council that are over 3 months old.	Director Development Services	Quarterly report to be provided.	November 6 PDC
3 July 2018		EEDPC	2.1 Australian Local Government Womens Association Conference bids RESOLVED - 18/303 Cr J McRae/Cr J Whitton That a Communication Strategy be prepared in relation to the promotion of diversity and participation in Local Government.	Manager Business Development	Strategy to be developed. To be included in the review of the EEO Plan being undertaken by Councils Human Resources team.	September 2018
3 July 2018		IPC	QUESTION TAKEN ON NOTICE Cr Mileto requested information on the time frame to clean up or lease the property at 864 Huntley Road, Huntley (this property now falls within the Airport precinct).	Manager Plant and Depot	Securing quotes for demolition of the house including safe disposal of asbestos, with an intention of cleaning it up under this year’s Airport Maintenance vote.	November 2018
3 July 2018		ESPC	Question Taken on Notice Cr Duffy requested a report be provided regarding solar and LED street lighting including costings and maintenance considerations.	Director Technical Services	Report to be provided. Gathering information and exploring funding sources	September 2018
JUNE 2018
19 June 2018		CCL	QUESTIONS TAKEN ON NOTICE Air Quality Monitoring System · Cr Nugent requested what other particles the monitoring system is capable of detecting. · Cr Nugent requested information on the action that arises from the monitoring and if there is any scope for proactive advice to the community. Cr Taylor asked how the position of the monitoring system allows for accurate data for Orange.	Manager Building and Environment	Preliminary information provided in report to Council 7 August 2018.	September 2018
5 June 2018		CCL	QUESTION TAKEN ON NOTICE Cr Taylor requested all Councillors be provided with all relevant documentation regarding the ‘ORANGE’ number plates.	General Manager	Information to be circulated.	November 2018
5 June 2018		IPC	QUESTION TAKEN ON NOTICE Cr Hamling requested further information in relation to signage for bikes out of town.	Manager Engineering Services	An updated report went to the City of Orange Traffic Committee meeting held on 11 September 2018. Minutes will be presented to IPC on 2 October 2018.	October 2018
5 June 2018		IPC	MATTER ARISING Cr Whitton requested a pedestrian island be investigated for Sale Street, near the old netball courts and National Avenue.	Manager Engineering Services	In progress – on design register	Ongoing
MAY 2018
15 May 2018		CCL	QUESTION TAKEN ON NOTICE Cr Taylor requested that an investigation take place regarding the dumping of building waste material on Dane Lane behind Jack Brabham Park.	Manager Building and Environment	Under way.	Ongoing
APRIL 2018
17 Apr 2018		CCL	Question Taken On Notice Cr Duffy requested information on LED street lighting, as well as current street lighting costs, be circulated to Councillors.	Director Technical Services	Information to be circulated to Councillors. Gathering information and exploring funding sources.	September 2018
17 Apr 2018		CCL	Question Taken on Notice Council requested an update report on Kurim Shops and the Windred Street property, to include an outline of Council’s costs incurred to date on these matters.	Manager Building and Environment	Report to be provided. Under legal cover.	October 2018
March 2018
27 March 2018		Extraordinary CCL	QUESTION TAKEN ON NOTICE Cr Mileto requested information on whether the current operations of this business will be concluded once the development at Astill Drive is completed.	Senior Planner (Walker)	Response to be provided.	October 2018
20 March 2018		CCL	QUESTION TAKEN ON NOTICE Cr Nugent requested information on the requirement to provide accessible parking spaces for hotel/motel accommodation or restaurants.	Director Development Services	Information to be provided.	October 2018
6 March 2018		CCL	QUESTION TAKEN ON NOTICE Cr Duffy requested regular reporting on the contractor key performance indicators throughout the term of the contract.	Manager Building Services	Report to be provided quarterly via Current Works Report	October 2018
FEBRUARY 2018
20 Feb 2018		CCL	QUESTION TAKEN ON NOTICE Cr Nugent requested a report providing further information on the process for investing Council funds and the types of products Council funds are invested in.	Manager Financial Services	Report to be provided as part of the 2019/20 Budget program.	November 2018
20 Feb 2018		CCL	QUESTION TAKEN ON NOTICE Cr Nugent requested the next report provide information on why Lithgow Council has chosen not to participate in the Joint Organisation, and also how the funding is likely to be allocated.	Director Corporate and Commercial Services	Email circulated to Councillors 14 September 2018	COMPLETE
DECEMBER 2017
7 Dec 2017		CCL	QUESTION TAKEN ON NOTICE Cr Duffy requested a report on the feasibility of using a data analytics system to measure performance of the road network to support Council’s applications for grant funding.	Manager Works	System to be reviewed	September 2018
NOVEMBER 2017
21 Nov 2017		CCL	4.1 NOTICE OF MOTION - ESTABLISHMENT OF REST STOPS BY CR ROMANO RESOLVED - 17/509 Cr S Romano/Cr S Munro 1 That Council build a stop and rest area at the entrances to Orange (similar to the one opposite Bathurst Correctional Centre) in the following locations: • Mitchell Highway – Bathurst side in the area adjacent to Dairy Creek Road • Mitchell Highway – Molong side in a suitable location to be identified 2 That these rest areas include a toilet block with disabled toilet including security lighting, space for caravans and RVs to stop, picnic area including BBQ’s with shaded seats and garbage bins, a children’s play area and a large sign including a map of Orange and visitor attractions. 3 That Council seek State and Federal Government funding for these rest stops.	Works Manager	Revised Target Date changed by: Wayne Gailey From: 05 Dec 2017 To: 05 Jul 2018 Reason: Investigation and design work required. No suitable grant funding opportunities exist at the moment. Budget estimates prepared for budget and grant funding consideration. Emailed to Garry Styles and Nick Redmond 23/4/18. UPDATE 9/7/18 : Revised Target Date changed by: Wayne Gailey from: 05 Jul 2018 to 30 June 2019: Reason: Eastern Gateway Rest Stop included in Delivery and Operational Plan in 18/19 for $670,000 subject to grant funding.	June 2019
October 2017
17 Oct 2017		CCL	QUESTION TAKEN ON NOTICE Cr Munro requested a report be prepared on whether the Pay It Forward facility in Peisley Street could be used as a domestic violence crisis centre.	Director Development Services	Report to be provided to Council.	October 2018
17 Oct 2017		CCL	MATTER ARISING RESOLVED - 17/436 Cr K Duffy/Cr S Munro 1 That Council seek the support of Cabonne Council and Blayney Shire Council to review the 2006 Sub-Regional Rural and Industrial Land Use Strategy. 2 That Council seek funding from the State and Federal Governments for this study.	Director Development Services	Strategy now underway with Eltons consulting. Consultation has begun.	Ongoing

Council Meeting 16 October 2018

5.5 Request for Financial Assistance - Rotary Club of Orange North - Lead the Way Fundraising Concert for ACT/NSW Guide Dogs

RECORD NUMBER: 2018/2512

AUTHOR: Mark Burdack, Director Corporate and Commercial Services

EXECUTIVE Summary

Council can only assist other organisations financially (in cash or in kind) in accordance with section 356 of the Local Government Act 1993.

Council has in place a policy for donations to be made under section 356 of the Act and annually advertises for applications under this policy. Additional applications are received during the year. This report provides the most recently received requests.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “15.2 Collaborate - Support community organisations and groups to deliver services and programs”.

Financial Implications

The overall donations/sponsorship budget for 2018/19 is as follows:

Program	Adopted Budget	Actual/ committed	Remaining balance
General Donations ¹	$55,000.00	$54,424.61	$575.39
Wood and Heating Bank Vouchers	$5,000.00	$5,000.00	$0.00
Major Promotions ²	$45,500.00	$45,500.00	$0.00
Emergent Funding - $5,000 per quarter ³	$20,000.00	$10,000.00	$10,000.00
Orange Harness Racing	$20,000.00	$20,000.00	$0.00
Waratah’s Sporting Club contribution	$96,354.00	$96,354.00	$0.00
Sports participants grants	$13,900.00	$4,641.00	$9,259.00
Sports capital improvements grants	$50,000.00	$50,000.00	$0.00
TOTAL	$305,754.00	$285,919.61	$19,834.39

1 Includes School Prize Giving allocation (remaining balance being $3,800.00). $5,000 has been transferred out of general donations to fund the wood and heating bank vouchers program.

2 Includes $10,000.00 from City Events and $2,500.00 from Economic Development. In August 2018, an amount of $1,500.00 has been returned to Major Promotions. The Rotary Club of Orange Daybreak will not now be holding its Classic Wines and Cars Expo in 2018 as the event will now be a biennial event and the next one will be in late 2019.

3 Emergent funding is allocated as $5,000.000 per quarter in the financial year. Each quarter starts at 1 July, 1 October, 1 January and 1 April. The first quarter for current financial year has been fully expended.

Process for applications of the remaining budget allocation

A Council resolution is required to allocate funds to any external entity, including as a donation.

Applications are considered against the criteria outlined in the donations policies. There is an application form that should be submitted to commence the process of making a donation to another entity. The form contains details to inform Council that the donation aligns with the intentions the Council has established in the Community Strategic Plan.

Policy and Governance Implications

Nil

Recommendation

The Council resolves:

1 Council acknowledge that the North Orange Rotary have requested that the Council meet the Club’s expenses for hire of the Orange Civic Theatre under the Donations Policy, amounting to a total of $5027.42.

2 That North Orange Rotary will pay these expenses to the Council on presentation of an invoice.

3 That, subject to payment against the Council invoice:

a that the Council approve a donation of $1,575.39 to the North Orange Rotary from the General Donation Fund into a special account to be opened by North Orange Rotary for the training of a Guide Dog for a resident of the Orange LGA (which includes the $1,000 already approved by the Council);

b that the Council approve a donation of $1,726.01 to the North Orange Rotary from the 3rd Quarter Emergent Fund into a special account to be opened by North Orange Rotary for the training of a Guide Dog for a resident of the Orange LGA;

c that the Council approve a donation of $1,726.02 to the North Orange Rotary from the 4th Quarter Emergent Fund into a special account to be opened by North Orange Rotary for the training of a Guide Dog for a resident of the Orange LGA;

d that North Orange Rotary write to the Council formally acknowledging the terms of this donation and its commitment to (1) establishing the account; (2) spending funds from this account solely for the purpose of training of a Guide Dog for a resident of the Orange LGA; (3) advise Council immediately when and if a suitable trained dog is provided to an Orange resident and the funds paid to the Guide Dogs NSW/ACT; (4) acknowledge that the funding for the training is provided by the North Orange Rotary and Orange City Council; (5) return the funds to Council immediately if for any reason the funds cannot be expended on a guide dog for a person who is a resident of Orange so that the Council can reallocate those funds to support other people with disabilities in Orange.

further considerations

SUPPORTING INFORMATION

The North Orange Rotary submitted an application for financial assistance to support the ‘Lead the Way’ Fundraising Concert to raise money for the Guide Dogs Association NSW/ACT to train a guide dog for a visually impaired person in NSW or the ACT. The application was declined by the elected Council as it was not eligible under the Council’s Donations and Grants Policy.

The elected Council has adopted a Policy that grants must demonstrate that they will benefit residents of Orange unless there are exceptional circumstances. The decision was communicated to North Orange Rotary and the Council process was fully complied with.

A meeting was held between North Orange Rotary and Orange City Council. At the meeting the parties discussed the requirements of the Policy. It was noted that while the elected Council views Guide Dog training as a worthy and important cause, the Council has an obligation to the ratepayers of Orange to support their needs unless there are exceptional circumstances. While it would be desirable for the Council to be in a position to finance worthy causes for people with disabilities regardless of where they live, it has an obligation to use its very limited funds to prioritise people in Orange.

If the Council was to set the precedent that it will accept and approve grant funding applications for worthy causes from anywhere in Australia or the world, it would likely be inundated with requests which would take staff time away from providing services for the people of Orange and result in local ratepayers missing out on grant opportunities. While the Council has made grants to worthy causes outside the LGA, such as the drought assistance to surrounding farmers, the circumstances were exceptional and there was a clear link to the interests of the people of Orange LGA.

It was noted that the same standard has been applied to other organisations that have sought funding to support causes outside of the Orange LGA, and it would deny procedural fairness to those organisations to approve funding in this case.

The North Orange Rotary advised that it took these points on board, and understands that decisions needed to be made by the Council in accordance with its Policy.

The North Orange Rotary has advised that it has met with the Guide Dogs Association NSW/ACT and obtained agreement that the funds raised could be placed in trust to be made available to train a dog for one of the people who is currently on a waiting list for a guide dog in Orange. The Council has been requested to donate an amount equivalent to the expenses owed to the Council for the lease of the Theatre for the night.

Rotary was advised that if Council were to approve this request it would need to be paid over a period of time from the emergent funds in the 3^rd and 4^th quarter as the only other funds available at present are in the sports participation program, and expending these funds would result in some young people from Orange being unable to access support to participate in regional, national and international events.

It was agreed that the resolution above would be put to the elected Council for its consideration and decision.

If the Council approves this request in its discretion, the following funds will be available in the donation accounts:

Program	Adopted Budget	Actual/	Remaining
Program	Adopted Budget	committed	balance
General Donations ¹	$55,000.00	$55,000.00	$0.00
Wood and Heating Bank Vouchers	$5,000.00	$5,000.00	$0.00
Major Promotions ²	$45,500.00	$45,500.00	$0.00
Emergent Funding 1^st Quarter	$5,000.00	$5,000.00	$0.00
Emergent Funding 2^nd Quarter	$5,000.00	$5,000.00	$0.00
Emergent Funding 3^rd Quarter	$5,000.00	$1,726.01
Emergent Funding 4^th Quarter	$5,000.00	$1,726.02
Orange Harness Racing	$20,000.00	$20,000.00	$0.00
Waratah’s Sporting Club contribution	$96,354.00	$96,354.00	$0.00
Sports Participants Grants	$13,900.00	$4,641.00	$9,259.00
Sports Capital Improvement Grants	$50,000.00	$50,000.00	$0.00
TOTAL	$305,754.00	$289,947.03	$15,806.97

Attachments

1 Community Financial Assistance - 2018-19 - as at 5 October 2018, D18/53716 ⇩

2 Reconciliation - Lead the Way Concert - 21 September 2018 - Community Hire(2), D18/53730 ⇩