Ordinary Council Meeting
Agenda
2 October 2018
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that an Ordinary meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 2 October 2018 commencing at 7.00pm.
Garry Styles
General Manager
For apologies please contact Administration on 6393 8218.
Council Meeting 2 October 2018
EVACUATION PROCEDURE
In the event of an emergency, the building may be evacuated. You will be required to vacate the building by the rear entrance and gather at the breezeway between the Library and Art Gallery buildings. This is Council's designated emergency muster point.
Under no circumstances is anyone permitted to re-enter the building until the all clear has been given and the area deemed safe by authorised personnel.
In the event of an evacuation, a member of Council staff will assist any member of the public with a disability to vacate the building.
1.1 Apologies and Leave of Absence
1.2 Livestreaming and Recording
1.3 Acknowledgement of Country
COUNCIL MEETING ADJOURNS FOR THE CONDUCT OF THE OPEN FORUM
3 Confirmation of Minutes of Previous Meeting
3.1 Minutes of the Ordinary Meeting of Orange City Council held on 18 September 2018
COUNCIL MEETING ADJOURNS FOR THE CONDUCT OF THE POLICY COMMITTEES
Planning and Development - Chaired by Cr Russell Turner
Infrastructure - Chaired by Cr Sam Romano
Sport and Recreation - Chaired by Cr Jason Hamling
Environmental Sustainability - Chaired by Cr Mario Previtera
Finance - Chaired by Cr Joanne McRae
Services - Chaired by Cr Stephen Nugent
4 Notices of Motion/Notices of Rescission
5.1 Statement of Investments - August 2018
5.2 National Local Roads and Transport Congress 2018
5.3 Australian Airports Association Annual Conference 2018
6 Closed Meeting - See Closed Agenda
6.1 Concrete Civil Works Tender Panel
7 Resolutions from closed meeting
1 Introduction
1.1 Apologies and Leave of Absence
1.2 LIVESTREAMING AND RECORDING
This Council Meeting is being livestreamed and recorded. By speaking at the Council Meeting you agree to being livestreamed and recorded. Please ensure that if and when you speak at this Council Meeting that you ensure you are respectful to others and use appropriate language at all times. Orange City Council accepts no liability for any defamatory or offensive remarks or gestures made during the course of this Council Meeting. A recording will be made for administrative purposes and will be available to Councillors.
1.3 Acknowledgement of Country
1.4 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
Recommendation It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting. |
3 Confirmation of Minutes of Previous Meeting
RECOMMENDATION That the Minutes of the Ordinary Meeting of Orange City Council held on 18 September 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate records of the proceedings of the Council meeting held on 18 September 2018. |
Attachments
1 Minutes of the Ordinary Meeting of Orange City Council held on 18 September 2018
ORANGE CITY COUNCIL
MINUTES OF THE
Ordinary Council Meeting
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 18 September 2018
COMMENCING AT 7.02pm
Attendance
Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner
Director Corporate and Commercial Services (Acting General Manager), Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Governance Coordinator, Manager Corporate and Community Relations
RESOLVED -18/426 Cr J Hamling/Cr S Nugent That the apologies be accepted from Cr J Whitton for the Council Meeting of Orange City Council on 18 September 2018. |
1.2 LIVESTREAMING AND RECORDING
The Mayor advised that the meeting was being livestreamed and recorded.
Karina Dodd of the Christian Ministry Centre led the Council in prayer.
**Cr G Taylor arrived at the meeting with the time being 7:06PM**
Cr R Kidd (Mayor) conducted the acknowledgement of country.
1.5 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Mayoral Minutes
Nil
3 Confirmation of Minutes of Previous Meeting
RESOLVED - 18/427 Cr S Nugent/Cr T Mileto That the Minutes of the Ordinary Meeting of Orange City Council held on 4 September 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 4 September 2018. |
4 Notices of Motion/Notices of Rescission
Nil
5 General Reports
5.1 Recommendations and Resolutions from Policy Committees TRIM Reference: 2018/2241 |
RESOLVED - 18/428 Cr R Turner/Cr S Nugent 1 That the resolutions made by the Planning and Development Committee at its meeting held on 4 September 2018 be noted. 2 That the resolutions made by the Infrastructure Policy Committee at its meeting held on 4 September 2018 be noted. 3 That the resolutions made by the Sport and Recreation Policy Committee at its meeting held on 4 September 2018 be noted. 4 That the resolutions made by the Environmental Sustainability Policy Committee at its meeting held on 4 September 2018 be noted. 5 That the resolutions made by the Finance Policy Committee at its meeting held on 4 September 2018 be noted. 6 That the resolutions made by the Services Policy Committee at its meeting held on 4 September 2018 be noted.
|
5.2 Update on Outstanding Resolutions of Council including Questions Taken on Notice and Notices of Motions. TRIM Reference: 2018/2242 |
RESOLVED - 18/429 Cr S Nugent/Cr J Hamling That the information provided in the report by the Governance Coordinator on Outstanding and Completed Notices of Motion, Questions of Notice and Matters arising be acknowledged.
|
5.3 Aussie NightMarkets Post-Event Statistical Information TRIM Reference: 2018/2185 |
RESOLVED - 18/430 Cr K Duffy/Cr M Previtera That Council resolves to note the report on the Aussie Night Markets.
|
5.4 Fees and Charges - Companion Animals Act Fees TRIM Reference: 2018/2247 |
RESOLVED - 18/431 Cr S Nugent/Cr T Mileto The Council resolves to approve the following fees for companion animals with effect from 1 July 2018: a Companion Animals – For a de-sexed animal - $57.00 with CPI to be applied from 1 July 2018 b Companion Animals - For a de-sexed animal owned by an eligible pensioner - $24.00 with CPI to be applied from 1 July 2018 c Companion Animals - For an animal not de-sexed - $207.00 with CPI to be applied from 1 July 2018 d Companion Animals – Animal not de-sexed but kept by a recognised breeder for breeding purposes - $57.00 with CPI to be applied from 1 July 2018.
|
5.5 NetWaste Strategic Recycling Plan TRIM Reference: 2018/2262 |
RESOLVED - 18/432 Cr S Nugent/Cr T Mileto That Council endorses the NetWaste Strategic Recycling Plan (2018-2023)
|
Cr R Kidd (Mayor) congratulated Wayne Davis and his team for the report on the Netwaste Strategic Recycling Plan.
6 Closed Meeting
Nil
The Meeting Closed at 7:26pm
This is Page Number 4 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 18 September 2018.
TRIM REFERENCE: 2018/2307
AUTHOR: Brock Gannon, Financial Accounting Officer
EXECUTIVE Summary
The purpose of this report is to provide a statement of Council’s investments held as at 31 August 2018.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “17.2 Collaborate - Ensure financial stability and support efficient ongoing operation”.
Financial Implications
Nil
Policy and Governance Implications
Nil
1 That Council receives the Statement of Investments as at 31 August 2018. 2 That Council receives and adopts the certification of the Responsible Accounting Officer. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Section 212(1) of the Local Government (General) Regulation 2005 requires that a written report be presented each month at an Ordinary Meeting of the Council detailing all money that Council has invested under Section 625 of the Local Government Act 1993.
As at 31 July 2018, the investments held by Council in each fund is shown below:
|
31/08/2018 |
31/07/2018 |
General Fund |
62,127,608.87 |
61,381,369.91 |
Water Fund |
43,945,565.71 |
47,130,793.81 |
Sewer Fund |
40,346,125.36 |
37,899,364.95 |
Total Funds |
$146,419,299.94 |
$146,411,528.67 |
A reconciliation of Council’s investment portfolio provides a summary of the purposes for which Council’s investments are being held. The summary is as follows:
Externally Restricted |
31/08/2018 |
31/07/2018 |
General Fund |
26,745,930.64 |
26,745,930.64 |
Water Fund |
43,945,565.71 |
47,130,793.81 |
Sewer Fund |
40,346,125.36 |
37,899,364.95 |
Auspiced |
1,605,931.39 |
1,605,931.39 |
Internally Restricted |
12,578,056.88 |
12,596,441.09 |
Unrestricted |
21,197,689.96 |
20,433,066.79 |
Total Funds |
$146,419,299.94 |
$146,411,528.67 |
The unrestricted cash position movements during the month are normal as projects commence and income is received. Movements may also arise following processing of income received between funds or into restricted assets to appropriately allocate for the purposes Council has determined.
Portfolio Advice
Council utilises the services of an independent investment advisor in maintaining its portfolio of investments. Council’s current investment advisor is Imperium Markets, an independent asset consultant that works with wholesale investors to develop, implement and manage their investment portfolio. Imperium Markets is a leading provider of independent investment consulting services to a broad range of institutional investors including government agencies, superannuation funds and not-for-profit organisations.
Imperium Markets major services provided to Council include:
· Quarterly portfolio summary reports
· Advice on investment opportunities, in particular Floating Rate Note products
· Advice on policy construction
· Year-end market values for Floating Note Rate products held by Council.
Portfolio Performance
Council’s current Long Term Financial Plan establishes the benchmark for Council’s interest on investments at “75 basis points above the current cash rate”. The cash rate as at 31 August 2018 remained at 1.50 per cent. The weighted average interest rate of Council’s investment portfolio at the same reporting date was 2.89 per cent which continues to exceed Council’s benchmark i.e. the cash rate of 1.50 per cent plus 0.75 per cent (or 75 basis points).
Council has also utilised the AusBond Bank Bill Index to provide a further benchmark focused towards long term investments. As at 31 August 2018, the AusBond rate was 2.02 per cent. The weighted average interest rate of Council’s investment portfolio at the same reporting date was 2.89 per cent.
Council’s Investment Policy establishes limits in relation to the maturity terms of Council’s investments as well as the credit ratings of the institutions with whom Council can invest.
The following tables provide a dissection of Council’s investment portfolio as required by the Policy. The Policy identifies the maximum amount that can be held in a variety of investment products or with institutions based on their respective credit ratings.
Table 1 shows the percentage held by Council (holdings) and the additional amount that Council could hold (capacity) for each term to maturity allocation in accordance with limits established by Council’s Policy.
Table 1: Maturity – Term Limits
Term to Maturity Allocation |
Maximum |
Holding |
Remaining Capacity |
0 - 3 Months |
100.00% |
49.98% |
50.02% |
3 - 12 Months |
100.00% |
24.35% |
75.65% |
1 - 2 Years |
70.00% |
10.70% |
59.30% |
2 - 5 Years |
50.00% |
14.97% |
35.03% |
5+ Years |
25.00% |
0.00% |
25.00% |
Table 2 shows the total amount held, and the weighted average interest rate (or return on investment), by credit rating. The credit rating is an independent opinion of the capability and willingness of a financial institution to repay its debts, or in other words, the providers’ financial strength or creditworthiness. The rating is typically calculated as the likelihood of a failure occurring over a given period, with the higher rating (AAA) being superior due to having a lower chance of default. However, it is generally accepted that this lower risk will be accompanied by a lower return on investment.
Table 2 demonstrates that Council receives a lower return for its AA rated investments than for those with ratings of A or less. The level of money held in the bank accounts has been added to the table to illustrate the ability of Council to cover the operational liabilities that typically occur (for example payroll, materials and contracts, utilities).
Table 2: Credit Rating Limits
Credit Rating |
Maximum |
Holding |
Remaining Capacity |
Value |
Return on Investment |
Bank Accounts |
100.00% |
8.72% |
91.28% |
$12,760,685.99 |
1.50% |
AAA |
100.00% |
0.00% |
100.00% |
N/A |
N/A |
AA |
100.00% |
49.90% |
50.10% |
$73,058,613.95 |
2.74% |
A |
60.00% |
14.82% |
45.18% |
$21,700,000.00 |
3.13% |
BBB & NR |
40.00% |
26.57% |
13.43% |
$38,900,000.00 |
3.08% |
Below BBB |
0.00% |
0.00% |
0.00% |
N/A |
N/A |
Certification by Responsible Accounting Officer
I, Jason Cooke, hereby certify that all investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.
RECORD NUMBER: 2018/2371
AUTHOR: Catherine Davis, Executive Support Manager
EXECUTIVE Summary
The National Local Roads and Transport Congress will be held in Alice Springs, Northern Territory from 20-22 November 2018. This Congress is hosted by the Australian Local Government Association (ALGA). Traditionally the Chairperson of the Infrastructure Policy Committee and relevant Council staff have attended this Congress.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “13.2 Prosper - Support initiatives for improved connectivity between Orange and capital cities and regional towns”.
Financial Implications
The cost of this Conference and associated accommodation are provided for in the current Delivery/Operational Plan. Registration fees are $990 per delegate plus flights (SYD/ASP approx. $1000), accommodation (approx. $170/night) are additional.
Policy and Governance Implications
In accordance with Council’s Strategic Policy ST020 Councillors – Payment of Expenses and Provision of Facilities, Council will meet the cost of registration, accommodation and travel expenses for those Councillors attending the Congress. If a partner/spouse attends all expenses are to be covered by the Councillor.
That Council resolve Councillor attendance for the National Local Roads and Transport Congress to be held in Alice Springs, NT on 20-22 November 2018. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
The Congress is an opportunity for councils to come together as a united force to develop and refine a coherent national case for improved investment in Local Government roads as well as in other transport infrastructure for which Local Government is responsible that impacts on our community. The Congress is the only national Local Government event devoted entirely to roads and transport.
The Congress program features key Ministers and federal politicians as well as a range of experts relating to the theme and of interest to Local Government. Each year the Congress moves location, rotating through the states around Australia to a different regional city.
This year’s Congress, will focus on discussion between all levels of government on how roads and transport systems are managed and funded, integrating people, land use and transport, road safety being at the heart of what we do and innovation in pavement technology. Please see attached the information brochure and Congress program together with a precis of the keynote speakers.
The Congress will present an opportunity for delegates from local government to put forward ideas and projects to demonstrate the strong need for Commonwealth funding in this arena.
Draft Congress Program
TUESDAY 20 NOVEMBER 2018 |
|
1.45pm |
OPENING
CEREMONY |
2.00pm |
OPENING
ADDRESS |
2.20pm |
GOVERNMENT
ADDRESS |
2.50pm |
Integrating
People, Land Use and Transport |
3.30pm |
Safety
is at the Heart of what we do |
5.00pm |
DAY ONE CONCLUDES |
5.10pm |
WELCOME
RECEPTION & EXHIBITION OPENING |
WEDNESDAY 21 NOVEMBER 2018 |
|
9.00am |
State
of The Assets 2018 Launch |
9.15am |
Innovation
in Pavement Technology Jan van de Graff, Business Relationship Manager, Tyre Stewardship Australia |
10.30am |
MORNING TEA |
11.00am |
Regional Aviation |
11.30am |
PLANES
AND TRAINS CONCURRENT SESSIONS Other Speakers TBA >
Regional Aviation Other Speakers TBA |
12.30pm |
LUNCH |
1.30pm |
Funding Reform and Council Trials |
2.30pm |
Technology - Driving Change |
3.00pm |
AFTERNOON TEA |
3.30pm |
OPOSITION
ADDRESS |
4.00pm |
Launch of ALGA's Local Roads and Transport Agenda 2018-2025 |
4.30pm |
CLOSING
ADDRESS |
5.00pm |
DAY TWO CONCLUDES |
6.30pm |
CONGRESS
DINNER |
THURSDAY 22 NOVEMBER 2018 |
|
8.30am - |
POST
CONGRESS TOUR |
10.30am |
Coach service to Airport from post congress tour |
RECORD NUMBER: 2018/2367
AUTHOR: Catherine Davis, Executive Support Manager
EXECUTIVE Summary
This year’s Australian Airports Association annual conference will be held from Tuesday 13 November to Friday 16 November 2018 in Brisbane. The format of this Conference is split into two types of sessions – the first two days are conference sessions and the final two days consist of key technical forum sessions. Traditionally Councillors that attend go along to the first two days and staff stay on for the technical sessions.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “16.1 Collaborate - Work in partnership with other Councils, regional organisations and State and Federal Governments”.
Financial Implications
Costs will include registration $2295 (for the first 2 days and registering prior to 27 October 2018) per delegate plus accommodation (approx. $275/nt) and travel expenses (approx. $550 return with Corporate Air). Registration for the full 4 days is $3295 plus accommodation and travel expenses.
Policy and Governance Implications
In accordance with Council’s Strategic Policy ST020 Councillors – Payment of Expenses and Provision of Facilities, Council will meet the cost of registration, accommodation and travel expenses for those Councillors attending the Conference. If a partner/spouse attends all expenses are to be covered by the Councillor.
That Council resolves to approve the following Councillor to attend the Australian Airports Association Conference: 1. ______________________ |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
The program has a heavy focus on sustainability, technology, security, customer and commercial aspects of the aviation industry. It also has increased content relevant to Regional Council Mayors, Councillors and CEOs as well as the traditional Airport Manager related content.
In keeping with the successful format of previous years, Day 2 will feature a concurrent stream focusing specifically on issues relevant to regional airports. This year, the Commercial Stream will return, featuring content on airport retail and property development.
Networking opportunities are a key part of the AAA National Conference, offering delegates the opportunity to network with industry leaders.
1 2018 Program - Australian Airports Association Conference, D18/49173⇩
Council Meeting 2 October 2018
5.3 Australian Airports Association Annual Conference 2018
Attachment 1 2018 Program - Australian Airports Association Conference
RECORD NUMBER: 2018/2427
AUTHOR: Mark Burdack, Director Corporate and Commercial Services
EXECUTIVE Summary
The Centroc Board Meeting on 23 August 2018 was held at Parliament House in Canberra. This report provides a summary of that meeting.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “16.1 Collaborate - Work in partnership with other Councils, regional organisations and State and Federal Governments”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That the information provided in this report be acknowledged. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
I attended the Centroc and Central NSW Joint Organisation Board meetings at Parliament House Canberra on 23 August 2018. With the spill looming, Parliament House was awash with media, uncertainty and heightened security.
By 12.00pm news had spread that Parliament had dissolved for the day and was adjourned until 10 September which meant we were not able to go to question time.
Prior to the announcement, the Board met with the Hon Michael McCormack, Deputy Prime Minister and Member for the Riverina, our official host for the day. The Board were grateful to hear from him first hand given the unusual circumstances at Parliament that day. The Deputy Prime Minister was thanked for his commitment to the funding for the Newell Highway. The Board spoke further about the drought and he suggested the region keep coming to Canberra with their solutions to help in the growing crisis. He and his staff were thanked for their support over the day especially given the circumstances.
The Board also heard from the then Minister for Social Services, The Hon Dan Tehan. The Board did put forward some suggestions on ways to help communities through the drought. Minister Tehan asked to send ideas through. These will be forwarded to the new Minister responsible for Social Services.
Member for Calare, Mr Andrew Gee, addressed the Board, following conversations on drought and the work of Water Infrastructure and further achievements by Centroc. While the region has a strong line up of Ministers they were unable to attend at the last minute due to unfolding events.
At 12.30pm Chair Cr John Medcalf and Mr Jock Carter Co - Chaired a meeting of the Central West Taskforce. The Taskforce attendees included Mr Ken Gillespie, Mr Don Murray, Michael Kneipp, Nicholas White, Phil Anderson, Nicholas Berry and Diane Sucur. The Board had a robust discussion on priorities in rail lines, freight, corridors, heavy vehicles and public transport.
The Taskforce will provide the key discussion items summarised from the meeting for distribution.
Also in attendance at the Board meeting was Chair of RDACW, Ms Christine Weston, Ms Jayne Humphries Senior Project Officer at Department of Premier and Cabinet (NSW) and Ms Karen Purser, Council Engagement Manager, Office of Local Government.
At 2.05pm the Central NSW Joint Organisation meeting was held. Where a significant amount of the meeting was procedural, the Chair reported on a meeting of the Chairs of Joint Organisations in Sydney. The Chairs were addressed by the Premier and advice was sought on regional priorities. The Chairs have agreed to give consideration to a potential collaborative approach. The Board resolved that a one page document on priorities requested from the Chairs of Joint Organisations for member feedback be circulated.
I provide the following report for Council’s information, along with the meeting minutes for both the Board and the Central NSW Joint Organisation.
Transport Infrastructure - The Centroc Board continue advocating regarding the need for a safe swift link between Central NSW and Western Sydney.
Water Infrastructure - A verbal update from Meredith Macpherson, Water Utilities Alliance Program Manager, was provided including an update on the strategies and actions for the CWUA Strategic Business Plan review to be undertaken as part of the Joint Organisation strategic process.
The Board resolved that Advocacy for water for our region is to be ramped up in the context of the drought. This includes the work through the Drought Subcommittee that are to meet again early September.
It was resolved that a media release be developed for members for the greater water security and potentially revisit the cases like raising the wall at Wyangala as an urgent step.
The Chair and Executive will nominate a representative to LGNSW for their Water Subcommittee.
Health - The Board resolved to review the Beyond the Range program and build broader health skills for the region. The Board will seek advice from Health Councils on this matter.
Regional Development - A verbal update was given to the Board from the Chair of RDACW Christine Weston.
JO Report - The Chair gave an update on the recent joint meeting of Joint Organisations held in Sydney the week beforehand, where the general feedback was the Office of Local Government have been working well with the JOs.
Tourism - The Board resolved to resubmit the application for the Building Better Regions Fund.
Operational - The Board was updated on the $6.8m in grant funding that Centroc has assisted members in obtaining since 2009.
Included in the briefing material to Ministers was the Southern Lights Project, where significant effort is being undertaken across Southern NSW on a collaborative project to deliver LED with smart control street lighting leveraging State and Federal funding where possible.
The Board resolved to write to the Minister for Environment and Energy, now the Hon Angus Taylor, as well as The Hon Michael McCormack, regarding the support for small load metering for street lighting.
Financial - The Board noted the 2017/2018 budget and projected surplus of $197,881.
The Centroc management reported that all activities through Centroc and the Central NSW Joint Organisation are progressing well.
1 Centroc and Central NSW Joint Organisation Board Meeting Minutes - 23 August 2018, D18/49172⇩
5.4 Centroc Board Report
Attachment 1 Centroc and Central NSW Joint Organisation Board Meeting Minutes - 23 August 2018
Minutes of the Board Meeting 23 August 2018 held at Parliament House Canberra
Board Delegates in bold
Cr G Hanger |
Bathurst Regional Council |
Cr M Liebich |
Weddin Shire Council |
Mr D Sherley |
Bathurst Regional Council |
Mr G Carroll |
Weddin Shire Council |
Cr S Ferguson |
Blayney Shire Council |
Ms C Weston |
RDA Central West |
Ms R Ryan |
Blayney Shire Council |
Mr J Carter |
DPC |
Cr D Somervaille |
Central Tablelands Water |
Mr K Gillespie |
DPC |
Mr G Rhodes |
Central Tablelands Water |
Mr D Murray |
DPC |
Cr B West |
Cowra Council |
Mr N Berry |
DPC |
Mr P Devery |
Cowra Council |
Mr N White |
DPC |
Cr G Miller |
Forbes Shire Council |
Mr M Kneipp |
PDPC |
Mr S Loane |
Forbes Shire Council |
Mr P Anderson |
DPC |
Cr J Medcalf |
Lachlan Shire Council |
Ms D Sucur |
DPC |
Mr G Tory |
Lachlan Shire Council |
Mr J Humphreys |
DPC |
Cr S Lesslie |
Lithgow City Council |
Ms K Purser |
OLG |
Mr A Muir |
Lithgow City Council |
Ms J Bennett |
Centroc |
Cr K Sajowitz |
Oberon Council |
Ms Meredith Macpherson |
Centroc |
Mr G Wallace |
Oberon Council |
Ms Kate Barker |
Centroc |
Mr M Burdack |
Orange City Council |
Ms Carolyn Griffin |
Centroc |
Cr K Keith |
Parkes Shire Council |
Ms Verity Page |
Centroc |
1. Welcome By Chair John Medcalf 9.30am
The Honourable Dan Tehan Minister for Social Services
9.30am -9.54am
Andrew Gee
9.54am – 10.07am
Deputy Prime Minister Michael McCormack
10.07am- 10.10am
The Centroc Board meeting was opened at 10.15am by Chair Cr J Medcalf
2 Apologies
Cr R Kidd, Cr K Beatty, Mr S Harding, Mr K Boyd, Mr G Styles, Mr G Faulkner, Cr B McCormack,
Mr J Bell, Cr B Ingram, Mr D Aber, Ms J Andrews, Mr A Albury
Resolved Cr M Liebich/Cr B West |
That the apologies for the Centroc Board meeting 23 August 2018 listed above be accepted. |
3 Minutes
3a Noting of the Minutes of the GMAC Meeting 26 July 2018
Resolved Mr D Sherley/Mr P Devery |
That the Minutes of the Centroc GMAC Meeting 26 July held in Orange be noted. |
3b Confirmation of the Minutes of the Board Meeting 24 May 2018 at Parliament House
Resolved Cr B West/Mr D Sherley |
That the Minutes of the Centroc Board Meeting 24 May 2018 held at Parliament House be confirmed. |
3c Noting of the Minutes of the Inaugural Central NSW Joint Organisation meeting 24 May 2018 held at Parliament House Sydney
Resolved Cr S Ferguson/Cr K Keith |
That the Minutes of the Inaugural Central NSW Joint Organisation meeting 24 May 2018 held at Parliament House be noted. |
3d Noting of the Minutes of the Special Meeting 26 July 2018 at Orange
Resolved Mr D Sherley/Cr S Ferguson |
That the Minutes of the Centroc Special Meeting 26 July 2018 held at Orange be noted. |
3e Noting of the Minutes of the Centroc Executive Meeting 26 July 2018 at Orange
Resolved Mr D Sherley/Cr B West |
That the Minutes of the Centroc Executive Meeting 26 July 2018 held at Orange be noted. |
4a. Business Arising from the Minutes – Matters in Progress
Resolved Mr D Sherley/Cr G Miller |
That the Board note the Matters in Progress, making deletions as suggested. |
5 Correspondence
5a Correspondence In
Resolved Mr D Sherley/Cr B West |
That the Board note the incoming correspondence. |
5b Correspondence Out
Resolved Cr K Keith/Mr D Sherley |
That the Board note the outgoing correspondence. |
6 Reports
6a Transport Infrastructure including Bells Line of Road
Resolved Cr K Keith/Cr G Miller |
That the Board note the Transport Infrastructure Report. |
Deputy Prime Minister Michael McCormack returned 10.27am-10.41am
10.41am-10.45am Dr John McVeigh Policy Advisor Mr Bruce McVells addressed the Board
Meeting adjourned 10.45am
Meeting resumed 11.10am
6b Water Infrastructure Report
Resolved Cr D Somervaille/Cr M Liebich |
That the Board note the Water Infrastructure report; and 1. Endorse the submission to the National Health and Medical Research Council on the Draft revised Chapter 5 Microbial Quality of Drinking Water and Technical Appendix; and 2. Note the strategies and actions for the CWUA Strategic Business Plan review with a further report and review to be undertaken as part of the Joint Organisation strategic process; 3. Ramp up advocacy for water for our region in this catastrophic drought; 4. Develop a media release for members for the greater water security and potentially revisit the cases like raising the wall at Wyangala as an urgent step; and 5. Chair and Executive to nominate a representative to LGNSW for their Water Subcommittee. |
6c Health Report
Resolved Mr G Carroll/Cr B West |
That the Board note the Health Report; and 1. Review the Beyond the Range project from a broader health skills perspective; 2. Seek advice from Health Councils in this regard; and 3. Receive a report on skills and course profiles for growing our own health workforce in Central NSW. |
6d Regional Development
Resolved Cr B West/Mr D Sherley |
That the Board note the Regional Development Report; and 1. Note that de-identified advice from the digital assessment process through RDA Central West will inform advocacy to various stakeholders with regard to the need for investment in the region; 2. Commend to members they a. Give permission to Centroc and RDA Central West to use the Digital Assessments to provide advice to Mobile Network Operators, key agencies and elected officials to build the case for the need for investment in their LGAs; b. Take up the opportunities provided by RDA Central West to negotiate with Mobile Network Operators to improve telecommunications as identified in the RDA Central West Digital assessment process. 3. Write to the Office Local Government seeking agreement on a suitable timeframe for Joint Organisation strategic work. |
6e JO Report
Resolved Mr D Sherley/Cr K Keith |
That the Board note the Joint Organisation Report. |
6f Planning Report
Resolved Mr D Sherley/Cr G Miller |
That the Board note the Planning Report and endorse the submission to the Central West & Orana Sport and Active Recreation Plan 2018 -2023 |
Taskforce Central West Transport Taskforce members arrived
Meeting adjourned 11.45am
Lithgow City Council left the meeting
12.30pm Central Taskforce Discussion Chaired by Mr Jock Carter and Cr John Medcalf
Key actions from the discussions will be circulated to Members for feedback
Taskforce Central West Transport Taskforce members departed
Meeting resumed at 2.00pm
6g Tourism Report
Resolved Ms R Ryan/Cr G Miller |
That the Board note the Tourism Report and resubmit a funding application under Building Better Regions Fund. |
6h Operational Report
Resolved Mr D Sherley/Mr P Devery |
That the Board note the Operational report and write to the Minister for Environment and Energy, The Hon Josh Frydenberg as well as The Hon Michael McCormack regarding the support for small load metering for streetlighting. |
6i Financial report
Resolved Mr D Sherley/Mr S Loane |
That the Board note the Financial Report and; 1. gives permission for the audited accounts to be signed under the auspices of the Treasurer if the final result after the audit does not differ greatly from figures presented in the report; 2. that Tourism funds remaining at 30 June 2018 estimated at $96,223 be reserved for that project; and 3. note the 2017/2018 budget result of a cumulative anticipated surplus of $197,881. |
7. Late Reports - Nil
8. Other Matters
Resolved Cr B West/Mr D Sherley |
That the next Board meeting is to be held in Oberon. |
9. The Member for Riverina, The Hon Michael McCormack and his staff were thanked for the ongoing support hosting the Centroc Board at Parliament House.
10. Speakers to the next meeting
11. Next Meetings
25 October 2018 – GMAC
25 October 2018 – Executive
22 November 2018 –Board
The General Meeting of the Board closed at 2.05 pm
Page 4 is the last page of the Centroc Board Minutes 23 August 2018
Minutes of the Central NSW Joint Organisation meeting 23 August 2018 Parliament House
Present Members (in Bold) |
|||
Cr G Hanger |
Bathurst Regional Council |
Cr J Medcalf |
Lachlan Shire Council |
Cr S Ferguson |
Blayney Shire Council |
Cr K Sajowitz |
Oberon Council |
Cr B West |
Cowra Council |
Cr K Keith |
Parkes Shire Council |
Cr G Miller |
Forbes Shire Council |
Cr M Liebich |
Weddin Shire Council |
Mr G Tory |
Lachlan Shire Council |
Lt G K Gillespie |
DPC |
Mr D Sherley |
Bathurst Regional Council |
Mr D Murray |
DPC |
Ms R Ryan |
Blayney Shire Council |
Mr N White |
DPC |
Mr P Devery |
Cowra Council |
Mr N Berry |
DPC |
Mr S Loane |
Forbes Shire Council |
Ms J Humphreys |
DPC |
Mr G Wallace |
Oberon Council |
Ms K Purser |
OLG |
Mr M Burdack |
Orange City Council |
Ms J Bennett |
Centroc |
Mr G Carroll |
Weddin Shire Council |
Ms M Macpherson |
Centroc |
Cr D Somervaille |
CTW |
Ms K Barker |
Centroc |
Mr G Rhodes |
CTW |
Ms C Griffin |
Centroc |
Ms C Weston |
RDACW |
Ms V Page |
Centroc |
Attendees
Meeting opened 2.05pm, Chaired by Chair Cr John Medcalf
1. Apologies - Cr R Kidd, Cr K Beatty, Mr K Boyd, Mr G Styles, Mr S Harding, Mr A Albury, Ms J Andrews
Resolved Cr K Keith/Cr B West |
That the apologies for the Central NSW Joint Organisation Board meeting 23 August 2018 listed above be accepted. |
2. Confirmation of the Minutes of the Inaugural Central NSW Joint Organisation meeting 24 May 2018 Preston Stanley Room Parliament House Sydney
Resolved Cr K Keith/Cr S Ferguson |
That the Central NSW Joint Organisation Board note the Minutes of the Inaugural Central NSW Joint Organisation meeting 24 May 2018 Preston Stanley Room Parliament House Sydney |
3. Business Arising from the Minutes – Matters in Progress
Resolved Cr B West/Cr G Miller |
That the Central NSW Joint Organisation Board note the Matters in Progress, making deletions as suggested. |
4. Central NSW Joint Organisation Draft Charter
Resolved Cr G Hanger / Cr K Sajowitz
That the Board note the report on the Central NSW Joint Organisation Charter and
1. adopt the Draft Charter for the Central NSW Joint Organisation amending:
a capitation
fee [based on the number of ordinary rate assessments issued by each Member
Council].
to
a capitation fee (based on ABS population data by LGA and reviewed each census)
2. place the Charter on the Central NSW Joint Organisation website and
3. receive a report comparing fee structures using ordinary rate assessments and ABS population data.
Amendment to item 4.
4. Central NSW Joint Organisation Draft Charter
Resolved Cr B West/Cr G Miller
That the Board note the report on the Central NSW Joint Organisation Charter and
1. adopt the Draft Charter for the Central NSW Joint Organisation
2. place the Charter on the Central NSW Joint Organisation website; and
3. receive a report comparing fee structures using ordinary rate assessments and ABS population data.
The amendment became the motion.
The motion was put and carried.
5. Payment of Expenses and the Provision of Facilities to Board Members Policy
Resolved Cr K Keith/Cr S Ferguson
That the Board adopt the draft policy for the payment of expenses and the provision of facilities to Board members and the Chairperson.
6. Code of Meeting Practice
Resolved Cr B West/Cr G Miller
That the Board Adopt the draft Code of Meeting Practice
7. Central NSW Joint Organisation Draft Budget and Statement of Revenue Policy 2018-2019
Resolved Cr K Keith/Cr G Hanger
That the Board note the Report on the Central NSW Joint Organisation Draft Budget and Statement of Revenue Policy 2018-2019.
Ms J Bennett declared a pecuniary interest in the matter as it related to her employment and left the room. Centroc staff (M Macpherson, K Barker, C Griffin, V Page) also left the room.
8. Appointment of Executive Officer for CNSWJO
Resolved Cr B West/Cr G Miller
That subject to final ratification by the Board of the appointment, the Chairperson be delegated the authority to finalise the appointment of the Executive Officer, including remuneration. The Chairperson will consult with the Interview Panel as to the final recommendation.
Ms J Bennett and Centroc staff returned to the room.
9. Administration Update
Resolved Cr G Miller/Cr G Hanger
That the Board note the timeline for the implementation of the JO; and
The Executive Officer circulate a one page document on priorities requested from the Chairs of Joint Organisations for member feedback.
Next meeting of the Joint Organisation is 22 November 2018
Meeting closed 2.26pm
Page 3 is the last page of the Central NSW Joint Organisation meeting 23 August 2018
6 Closed Meeting - See Closed Agenda
The General Manager will advise the Council if any written submissions have been received relating to any item advertised for consideration by a closed meeting of Orange City Council.
The Mayor will extend an invitation to any member of the public present at the meeting to make a representation to Council as to whether the meeting should be closed for a particular item. In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
Recommendation That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions: 6.1 Concrete Civil Works Tender Panel This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. |
6.1 Concrete Civil Works Tender Panel
RECORD NUMBER: 2018/2266
AUTHOR: Logan Hignett, Engineering Officer
Reason for Confidentiality
This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.