Ordinary Council Meeting

 

Agenda

 

2 October 2018

 

 

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that an Ordinary meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 2 October 2018 commencing at 7.00pm.

 

 

Garry Styles

General Manager

 

For apologies please contact Administration on 6393 8218.

    

 


Council Meeting                                                                                           2 October 2018

Agenda

EVACUATION PROCEDURE

In the event of an emergency, the building may be evacuated. You will be required to vacate the building by the rear entrance and gather at the breezeway between the Library and Art Gallery buildings. This is Council's designated emergency muster point.

Under no circumstances is anyone permitted to re-enter the building until the all clear has been given and the area deemed safe by authorised personnel.

In the event of an evacuation, a member of Council staff will assist any member of the public with a disability to vacate the building.

  

1                Introduction.. 4

1.1            Apologies and Leave of Absence. 4

1.2            Livestreaming and Recording. 4

1.3            Acknowledgement of Country. 4

1.4            Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests. 4

2                Mayoral Minutes. 4

Nil

COUNCIL MEETING ADJOURNS FOR THE CONDUCT OF THE OPEN FORUM

COUNCIL MEETING RESUMES

3                Confirmation of Minutes of Previous Meeting.. 4

3.1            Minutes of the Ordinary Meeting of Orange City Council held on 18 September 2018  6

COUNCIL MEETING ADJOURNS FOR THE CONDUCT OF THE POLICY COMMITTEES

Planning and Development - Chaired by Cr Russell Turner

              Infrastructure - Chaired by Cr Sam Romano

              Sport and Recreation - Chaired by Cr Jason Hamling

              Environmental Sustainability - Chaired by Cr Mario Previtera

              Finance - Chaired by Cr Joanne McRae

              Services - Chaired by Cr Stephen Nugent

COUNCIL MEETING RESUMES

4                Notices of Motion/Notices of Rescission.. 11

Nil


 

 

5                General Reports. 13

5.1            Statement of Investments - August 2018. 13

5.2            National Local Roads and Transport Congress 2018. 19

5.3            Australian Airports Association Annual Conference 2018. 23

5.4            Centroc Board Report 59

6                Closed Meeting - See Closed Agenda.. 71

6.1            Concrete Civil Works Tender Panel 73

7                Resolutions from closed meeting.. 75

 


Council Meeting                                                                                           2 October 2018

1       Introduction

1.1     Apologies and Leave of Absence

1.2     LIVESTREAMING AND RECORDING

This Council Meeting is being livestreamed and recorded. By speaking at the Council Meeting you agree to being livestreamed and recorded. Please ensure that if and when you speak at this Council Meeting that you ensure you are respectful to others and use appropriate language at all times. Orange City Council accepts no liability for any defamatory or offensive remarks or gestures made during the course of this Council Meeting. A recording will be made for administrative purposes and will be available to Councillors.

1.3     Acknowledgement of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of the Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Aboriginal Australians who are present.

1.4     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting.

2       Mayoral Minutes

Nil       

3       Confirmation of Minutes of Previous Meeting

RECOMMENDATION

That the Minutes of the Ordinary Meeting of Orange City Council held on 18 September 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate records of the proceedings of the Council meeting held on 18 September 2018.

 

Attachments

1        Minutes of the Ordinary Meeting of Orange City Council held on 18 September 2018



ORANGE CITY COUNCIL

 

MINUTES OF THE

Ordinary Council Meeting

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 18 September 2018

COMMENCING AT 7.02pm


 1      Introduction

Attendance

Cr R Kidd (Mayor), Cr S Romano (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor, Cr R Turner

Director Corporate and Commercial Services (Acting General Manager), Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Governance Coordinator, Manager Corporate and Community Relations

 

1.1     APOLOGIES

 

RESOLVED -18/426                                                                           Cr J Hamling/Cr S Nugent

That the apologies be accepted from Cr J Whitton for the Council Meeting of Orange City Council on 18 September 2018.

1.2     LIVESTREAMING AND RECORDING

The Mayor advised that the meeting was being livestreamed and recorded.

 

1.3     OPENING PRAYER

Karina Dodd of the Christian Ministry Centre led the Council in prayer.

**Cr G Taylor arrived at the meeting with the time being 7:06PM**

1.4     ACKNOWLEDGEMENT OF COUNTRY

Cr R Kidd (Mayor) conducted the acknowledgement of country.

1.5     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

 Nil

2       Mayoral Minutes

Nil 

3       Confirmation of Minutes of Previous Meeting

RESOLVED - 18/427                                                                            Cr S Nugent/Cr T Mileto

That the Minutes of the Ordinary Meeting of Orange City Council held on 4 September 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 4 September 2018.

4       Notices of Motion/Notices of Rescission

Nil

5       General Reports

5.1     Recommendations and Resolutions from Policy Committees

TRIM Reference:        2018/2241

RESOLVED - 18/428                                                                           Cr R Turner/Cr S Nugent

1        That the resolutions made by the Planning and Development Committee at its meeting held on 4 September 2018 be noted.

2        That the resolutions made by the Infrastructure Policy Committee at its meeting held on 4 September 2018 be noted.

3        That the resolutions made by the Sport and Recreation Policy Committee at its meeting held on 4 September 2018 be noted.

4        That the resolutions made by the Environmental Sustainability Policy Committee at its meeting held on 4 September 2018 be noted.

5        That the resolutions made by the Finance Policy Committee at its meeting held on 4 September 2018 be noted.

6        That the resolutions made by the Services Policy Committee at its meeting held on 4 September 2018 be noted.

 

 


 

 

5.2     Update on Outstanding Resolutions of Council including Questions Taken on Notice and Notices of Motions.

TRIM Reference:        2018/2242

RESOLVED - 18/429                                                                          Cr S Nugent/Cr J Hamling

That the information provided in the report by the Governance Coordinator on Outstanding and Completed Notices of Motion, Questions of Notice and Matters arising be acknowledged.

 

 

5.3     Aussie NightMarkets Post-Event Statistical Information

TRIM Reference:        2018/2185

RESOLVED - 18/430                                                                         Cr K Duffy/Cr M Previtera

That Council resolves to note the report on the Aussie Night Markets.

 

 

5.4     Fees and Charges - Companion Animals Act Fees

TRIM Reference:        2018/2247

RESOLVED - 18/431                                                                            Cr S Nugent/Cr T Mileto

The Council resolves to approve the following fees for companion animals with effect from 1 July 2018:

a        Companion Animals – For a de-sexed animal - $57.00 with CPI to be applied from 1 July 2018

b        Companion Animals - For a de-sexed animal owned by an eligible pensioner - $24.00 with CPI to be applied from 1 July 2018

c        Companion Animals - For an animal not de-sexed - $207.00 with CPI to be applied from 1 July 2018

d        Companion Animals – Animal not de-sexed but kept by a recognised breeder for breeding purposes - $57.00 with CPI to be applied from 1 July 2018.

 

 


 

5.5     NetWaste Strategic Recycling Plan

TRIM Reference:        2018/2262

RESOLVED - 18/432                                                                            Cr S Nugent/Cr T Mileto

That Council endorses the NetWaste Strategic Recycling Plan (2018-2023)

 

 

Cr R Kidd (Mayor) congratulated Wayne Davis and his team for the report on the Netwaste Strategic Recycling Plan.

6       Closed Meeting

Nil

 

The Meeting Closed at 7:26pm

 

This is Page Number 4 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 18 September 2018.

     


Council Meeting                                                                                           2 October 2018

 

 

4       Notices of Motion/Notices of Rescission

Nil


Council Meeting                                                                                           2 October 2018

 

 

5       General Reports

5.1     Statement of Investments - August 2018

TRIM REFERENCE:        2018/2307

AUTHOR:                       Brock Gannon, Financial Accounting Officer    

 

 

EXECUTIVE Summary

The purpose of this report is to provide a statement of Council’s investments held as at 31 August 2018.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.2 Collaborate - Ensure financial stability and support efficient ongoing operation”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

1        That Council receives the Statement of Investments as at 31 August 2018.

2        That Council receives and adopts the certification of the Responsible Accounting Officer.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Section 212(1) of the Local Government (General) Regulation 2005 requires that a written report be presented each month at an Ordinary Meeting of the Council detailing all money that Council has invested under Section 625 of the Local Government Act 1993.

As at 31 July 2018, the investments held by Council in each fund is shown below:

 

 

31/08/2018

31/07/2018

General Fund

62,127,608.87

61,381,369.91

Water Fund

43,945,565.71

47,130,793.81

Sewer Fund

40,346,125.36

37,899,364.95

Total Funds

$146,419,299.94

$146,411,528.67

 

 

A reconciliation of Council’s investment portfolio provides a summary of the purposes for which Council’s investments are being held. The summary is as follows:

 

Externally Restricted

31/08/2018

31/07/2018

General Fund

26,745,930.64

26,745,930.64

Water Fund

43,945,565.71

47,130,793.81

Sewer Fund

40,346,125.36

37,899,364.95

Auspiced

1,605,931.39

1,605,931.39

Internally Restricted

12,578,056.88

12,596,441.09

Unrestricted

21,197,689.96

20,433,066.79

Total Funds

$146,419,299.94

$146,411,528.67

 

The unrestricted cash position movements during the month are normal as projects commence and income is received. Movements may also arise following processing of income received between funds or into restricted assets to appropriately allocate for the purposes Council has determined.

 

 

 

 

 

 

 

Portfolio Advice

Council utilises the services of an independent investment advisor in maintaining its portfolio of investments. Council’s current investment advisor is Imperium Markets, an independent asset consultant that works with wholesale investors to develop, implement and manage their investment portfolio. Imperium Markets is a leading provider of independent investment consulting services to a broad range of institutional investors including government agencies, superannuation funds and not-for-profit organisations.

Imperium Markets major services provided to Council include:

·    Quarterly portfolio summary reports

·    Advice on investment opportunities, in particular Floating Rate Note products

·    Advice on policy construction

·    Year-end market values for Floating Note Rate products held by Council.

 

Portfolio Performance

Council’s current Long Term Financial Plan establishes the benchmark for Council’s interest on investments at “75 basis points above the current cash rate”. The cash rate as at 31 August 2018 remained at 1.50 per cent. The weighted average interest rate of Council’s investment portfolio at the same reporting date was 2.89 per cent which continues to exceed Council’s benchmark i.e. the cash rate of 1.50 per cent plus 0.75 per cent (or 75 basis points).

 

 

Council has also utilised the AusBond Bank Bill Index to provide a further benchmark focused towards long term investments. As at 31 August 2018, the AusBond rate was 2.02 per cent. The weighted average interest rate of Council’s investment portfolio at the same reporting date was 2.89 per cent.

Council’s Investment Policy establishes limits in relation to the maturity terms of Council’s investments as well as the credit ratings of the institutions with whom Council can invest.

The following tables provide a dissection of Council’s investment portfolio as required by the Policy. The Policy identifies the maximum amount that can be held in a variety of investment products or with institutions based on their respective credit ratings.

Table 1 shows the percentage held by Council (holdings) and the additional amount that Council could hold (capacity) for each term to maturity allocation in accordance with limits established by Council’s Policy.

 

Table 1: Maturity – Term Limits

Term to Maturity Allocation

Maximum

Holding

Remaining Capacity

0 - 3 Months

100.00%

49.98%

50.02%

3 - 12 Months

100.00%

24.35%

75.65%

1 - 2 Years

70.00%

10.70%

59.30%

2 - 5 Years

50.00%

14.97%

35.03%

5+ Years

25.00%

0.00%

25.00%

 

Table 2 shows the total amount held, and the weighted average interest rate (or return on investment), by credit rating. The credit rating is an independent opinion of the capability and willingness of a financial institution to repay its debts, or in other words, the providers’ financial strength or creditworthiness. The rating is typically calculated as the likelihood of a failure occurring over a given period, with the higher rating (AAA) being superior due to having a lower chance of default. However, it is generally accepted that this lower risk will be accompanied by a lower return on investment.

Table 2 demonstrates that Council receives a lower return for its AA rated investments than for those with ratings of A or less. The level of money held in the bank accounts has been added to the table to illustrate the ability of Council to cover the operational liabilities that typically occur (for example payroll, materials and contracts, utilities).

 

Table 2: Credit Rating Limits

Credit Rating

Maximum

Holding

Remaining Capacity

Value

Return on Investment

Bank Accounts

100.00%

8.72%

91.28%

$12,760,685.99

1.50%

AAA

100.00%

0.00%

100.00%

N/A

N/A

AA

100.00%

49.90%

50.10%

$73,058,613.95

2.74%

A

60.00%

14.82%

45.18%

$21,700,000.00

3.13%

BBB & NR

40.00%

26.57%

13.43%

$38,900,000.00

3.08%

Below BBB

0.00%

0.00%

0.00%

N/A

N/A

Certification by Responsible Accounting Officer

I, Jason Cooke, hereby certify that all investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.

 

  


Council Meeting                                                                                           2 October 2018

 

 

5.2     National Local Roads and Transport Congress 2018

RECORD NUMBER:       2018/2371

AUTHOR:                       Catherine Davis, Executive Support Manager    

 

 

EXECUTIVE Summary

The National Local Roads and Transport Congress will be held in Alice Springs, Northern Territory from 20-22 November 2018. This Congress is hosted by the Australian Local Government Association (ALGA). Traditionally the Chairperson of the Infrastructure Policy Committee and relevant Council staff have attended this Congress.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “13.2 Prosper - Support initiatives for improved connectivity between Orange and capital cities and regional towns”.

Financial Implications

The cost of this Conference and associated accommodation are provided for in the current Delivery/Operational Plan. Registration fees are $990 per delegate plus flights (SYD/ASP approx. $1000), accommodation (approx. $170/night) are additional.

Policy and Governance Implications

In accordance with Council’s Strategic Policy ST020 Councillors – Payment of Expenses and Provision of Facilities, Council will meet the cost of registration, accommodation and travel expenses for those Councillors attending the Congress. If a partner/spouse attends all expenses are to be covered by the Councillor.

 

 

Recommendation

That Council resolve Councillor attendance for the National Local Roads and Transport Congress to be held in Alice Springs, NT on 20-22 November 2018.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

The Congress is an opportunity for councils to come together as a united force to develop and refine a coherent national case for improved investment in Local Government roads as well as in other transport infrastructure for which Local Government is responsible that impacts on our community. The Congress is the only national Local Government event devoted entirely to roads and transport.

The Congress program features key Ministers and federal politicians as well as a range of experts relating to the theme and of interest to Local Government. Each year the Congress moves location, rotating through the states around Australia to a different regional city.

This year’s Congress, will focus on discussion between all levels of government on how roads and transport systems are managed and funded, integrating people, land use and transport, road safety being at the heart of what we do and innovation in pavement technology. Please see attached the information brochure and Congress program together with a precis of the keynote speakers.

The Congress will present an opportunity for delegates from local government to put forward ideas and projects to demonstrate the strong need for Commonwealth funding in this arena.

 

Draft Congress Program

 TUESDAY 20 NOVEMBER 2018

1.45pm

OPENING CEREMONY
Welcome to Country
Kumalie Riley

2.00pm

OPENING ADDRESS
President, Australian Local Government Association

2.20pm

GOVERNMENT ADDRESS
The Hon Michael McCormack MP, Deputy Prime Minister (invited)

2.50pm

Integrating People, Land Use and Transport
Allan Garcia, CEO, Infrastructure Tasmania

3.30pm

Safety is at the Heart of what we do
Professor Narelle Haworth, Director, The Centre for Accident Research and Road Safety-Queensland

David Bobberman, Safety Program Manager, Austroads

Peter Frazer, President, Safer Australian Roads and Highways

5.00pm

DAY ONE CONCLUDES

5.10pm
7.00pm

WELCOME RECEPTION & EXHIBITION OPENING
Alice Springs Convention Centre


 

WEDNESDAY 21 NOVEMBER 2018

9.00am

State of The Assets 2018 Launch
Jeff Roorda, CEO, JRA Asset Management

9.15am

Innovation in Pavement Technology
Jerry Tan, National Manager, Research and Development, Downer Group

Jan van de Graff, Business Relationship Manager, Tyre Stewardship Australia

10.30am

MORNING TEA

11.00am

Regional Aviation

11.30am

PLANES AND TRAINS CONCURRENT SESSIONS
> Inland Rail
Melita Lanigan-King, Director, Regional and Industry Benefits, Inland Rail Division, Department of Infrastructure and Regional Development

Other Speakers TBA

> Regional Aviation
Caroline Wilkie, CEO, Australian Airports Association

Other Speakers TBA

12.30pm

LUNCH

1.30pm

Funding Reform and Council Trials

2.30pm

Technology - Driving Change

3.00pm

AFTERNOON TEA

3.30pm

OPOSITION ADDRESS
The Hon Anthony Albanese MP (Invited)

4.00pm

Launch of ALGA's Local Roads and Transport Agenda 2018-2025

4.30pm

CLOSING ADDRESS
ALGA President

5.00pm

DAY TWO CONCLUDES

6.30pm

CONGRESS DINNER
The Outback Quarry

THURSDAY 22 NOVEMBER 2018

8.30am -
10.30am

POST CONGRESS TOUR
National Road and Transport Hall of Fame

10.30am

Coach service to Airport from post congress tour

 

  


Council Meeting                                                                                           2 October 2018

 

 

5.3     Australian Airports Association Annual Conference 2018

RECORD NUMBER:       2018/2367

AUTHOR:                       Catherine Davis, Executive Support Manager    

 

 

EXECUTIVE Summary

This year’s Australian Airports Association annual conference will be held from Tuesday 13 November to Friday 16 November 2018 in Brisbane. The format of this Conference is split into two types of sessions – the first two days are conference sessions and the final two days consist of key technical forum sessions. Traditionally Councillors that attend go along to the first two days and staff stay on for the technical sessions.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “16.1 Collaborate - Work in partnership with other Councils, regional organisations and State and Federal Governments”.

Financial Implications

Costs will include registration $2295 (for the first 2 days and registering prior to 27 October 2018) per delegate plus accommodation (approx. $275/nt) and travel expenses (approx. $550 return with Corporate Air). Registration for the full 4 days is $3295 plus accommodation and travel expenses.

Policy and Governance Implications

In accordance with Council’s Strategic Policy ST020 Councillors – Payment of Expenses and Provision of Facilities, Council will meet the cost of registration, accommodation and travel expenses for those Councillors attending the Conference. If a partner/spouse attends all expenses are to be covered by the Councillor.

 

Recommendation

That Council resolves to approve the following Councillor to attend the Australian Airports Association Conference:

1.       ______________________

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

The program has a heavy focus on sustainability, technology, security, customer and commercial aspects of the aviation industry. It also has increased content relevant to Regional Council Mayors, Councillors and CEOs as well as the traditional Airport Manager related content.

 

In keeping with the successful format of previous years, Day 2 will feature a concurrent stream focusing specifically on issues relevant to regional airports. This year, the Commercial Stream will return, featuring content on airport retail and property development.

Networking opportunities are a key part of the AAA National Conference, offering delegates the opportunity to network with industry leaders.

 

Attachments

1          2018 Program - Australian Airports Association Conference, D18/49173

 


Council Meeting                                                                                                              2 October 2018

5.3                       Australian Airports Association Annual Conference 2018

Attachment 1      2018 Program - Australian Airports Association Conference

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Council Meeting                                                                                           2 October 2018

 

 

5.4     Centroc Board Report

RECORD NUMBER:       2018/2427

AUTHOR:                       Mark Burdack, Director Corporate and Commercial Services    

 

 

EXECUTIVE Summary

The Centroc Board Meeting on 23 August 2018 was held at Parliament House in Canberra. This report provides a summary of that meeting.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “16.1 Collaborate - Work in partnership with other Councils, regional organisations and State and Federal Governments”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

That the information provided in this report be acknowledged.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

I attended the Centroc and Central NSW Joint Organisation Board meetings at Parliament House Canberra on 23 August 2018. With the spill looming, Parliament House was awash with media, uncertainty and heightened security.

By 12.00pm news had spread that Parliament had dissolved for the day and was adjourned until 10 September which meant we were not able to go to question time.

Prior to the announcement, the Board met with the Hon Michael McCormack, Deputy Prime Minister and Member for the Riverina, our official host for the day. The Board were grateful to hear from him first hand given the unusual circumstances at Parliament that day. The Deputy Prime Minister was thanked for his commitment to the funding for the Newell Highway. The Board spoke further about the drought and he suggested the region keep coming to Canberra with their solutions to help in the growing crisis. He and his staff were thanked for their support over the day especially given the circumstances.

The Board also heard from the then Minister for Social Services, The Hon Dan Tehan. The Board did put forward some suggestions on ways to help communities through the drought. Minister Tehan asked to send ideas through. These will be forwarded to the new Minister responsible for Social Services.

Member for Calare, Mr Andrew Gee, addressed the Board, following conversations on drought and the work of Water Infrastructure and further achievements by Centroc. While the region has a strong line up of Ministers they were unable to attend at the last minute due to unfolding events.

At 12.30pm Chair Cr John Medcalf and Mr Jock Carter Co - Chaired a meeting of the Central West Taskforce. The Taskforce attendees included Mr Ken Gillespie, Mr Don Murray, Michael Kneipp, Nicholas White, Phil Anderson, Nicholas Berry and Diane Sucur. The Board had a robust discussion on priorities in rail lines, freight, corridors, heavy vehicles and public transport.

The Taskforce will provide the key discussion items summarised from the meeting for distribution.

Also in attendance at the Board meeting was Chair of RDACW, Ms Christine Weston, Ms Jayne Humphries Senior Project Officer at Department of Premier and Cabinet (NSW) and Ms Karen Purser, Council Engagement Manager, Office of Local Government.

At 2.05pm the Central NSW Joint Organisation meeting was held. Where a significant amount of the meeting was procedural, the Chair reported on a meeting of the Chairs of Joint Organisations in Sydney. The Chairs were addressed by the Premier and advice was sought on regional priorities. The Chairs have agreed to give consideration to a potential collaborative approach.  The Board resolved that a one page document on priorities requested from the Chairs of Joint Organisations for member feedback be circulated.

I provide the following report for Council’s information, along with the meeting minutes for both the Board and the Central NSW Joint Organisation.

Transport Infrastructure - The Centroc Board continue advocating regarding the need for a safe swift link between Central NSW and Western Sydney.

Water Infrastructure - A verbal update from Meredith Macpherson, Water Utilities Alliance Program Manager, was provided including an update on the strategies and actions for the CWUA Strategic Business Plan review to be undertaken as part of the Joint Organisation strategic process.

The Board resolved that Advocacy for water for our region is to be ramped up in the context of the drought. This includes the work through the Drought Subcommittee that are to meet again early September.

It was resolved that a media release be developed for members for the greater water security and potentially revisit the cases like raising the wall at Wyangala as an urgent step.

The Chair and Executive will nominate a representative to LGNSW for their Water Subcommittee.

Health - The Board resolved to review the Beyond the Range program and build broader health skills for the region. The Board will seek advice from Health Councils on this matter.

Regional Development - A verbal update was given to the Board from the Chair of RDACW Christine Weston.

JO Report - The Chair gave an update on the recent joint meeting of Joint Organisations held in Sydney the week beforehand, where the general feedback was the Office of Local Government have been working well with the JOs.

Tourism - The Board resolved to resubmit the application for the Building Better Regions Fund.

Operational - The Board was updated on the $6.8m in grant funding that Centroc has assisted members in obtaining since 2009.

Included in the briefing material to Ministers was the Southern Lights Project, where significant effort is being undertaken across Southern NSW on a collaborative project to deliver LED with smart control street lighting leveraging State and Federal funding where possible.

The Board resolved to write to the Minister for Environment and Energy, now the Hon Angus Taylor, as well as The Hon Michael McCormack, regarding the support for small load metering for street lighting.

Financial - The Board noted the 2017/2018 budget and projected surplus of $197,881.

 

The Centroc management reported that all activities through Centroc and the Central NSW Joint Organisation are progressing well.

 

Attachments

1          Centroc and Central NSW Joint Organisation Board Meeting Minutes - 23 August 2018, D18/49172

 


Council Meeting                                                                                          2 October 2018

5.4                       Centroc Board Report

Attachment 1      Centroc and Central NSW Joint Organisation Board Meeting Minutes - 23 August 2018

Minutes of the Board Meeting 23 August 2018 held at Parliament House Canberra

Board Delegates in bold

Cr G Hanger

Bathurst Regional Council

Cr M Liebich

Weddin Shire Council

Mr D Sherley

Bathurst Regional Council

Mr G Carroll

Weddin Shire Council

Cr S Ferguson

Blayney Shire Council

Ms C Weston

RDA Central West

Ms R Ryan

Blayney Shire Council

Mr J Carter

DPC

Cr D Somervaille

Central Tablelands Water

Mr K Gillespie

DPC

Mr G Rhodes

Central Tablelands Water

Mr D Murray

DPC

Cr B West

Cowra Council

Mr N Berry

DPC

Mr P Devery

Cowra Council

Mr N White

DPC

Cr G Miller

Forbes Shire Council

Mr M Kneipp

PDPC

Mr S Loane

Forbes Shire Council

Mr P Anderson

DPC

Cr J Medcalf

Lachlan Shire Council

Ms D Sucur

DPC

Mr G Tory

Lachlan Shire Council

Mr J Humphreys

DPC

Cr S Lesslie

Lithgow City Council

Ms K Purser

OLG

Mr A Muir

Lithgow City Council

Ms J Bennett

Centroc

Cr K Sajowitz

Oberon Council

Ms Meredith Macpherson

Centroc

Mr G Wallace

Oberon Council

Ms Kate Barker

Centroc

Mr M Burdack

Orange City Council

Ms Carolyn Griffin

Centroc

Cr K Keith

Parkes Shire Council

Ms Verity Page

Centroc

1.    Welcome By Chair John Medcalf 9.30am

 

The Honourable Dan Tehan Minister for Social Services

9.30am -9.54am

 

Andrew Gee

9.54am – 10.07am

 

Deputy Prime Minister Michael McCormack

10.07am- 10.10am

 

The Centroc Board meeting was opened at 10.15am by Chair Cr J Medcalf

 

2          Apologies

Cr R Kidd, Cr K Beatty, Mr S Harding, Mr K Boyd, Mr G Styles, Mr G Faulkner, Cr B McCormack,

Mr J Bell, Cr B Ingram, Mr D Aber, Ms J Andrews, Mr A Albury

Resolved                                                                                                                                     Cr M Liebich/Cr B West

That the apologies for the Centroc Board meeting 23 August 2018 listed above be accepted.

 


 

3          Minutes

3a        Noting of the Minutes of the GMAC Meeting 26 July 2018

Resolved                                                                                                                              Mr D Sherley/Mr P Devery

That the Minutes of the Centroc GMAC Meeting 26 July held in Orange be noted.

 

3b        Confirmation of the Minutes of the Board Meeting 24 May 2018 at Parliament House  

Resolved                                                                                                                                  Cr B West/Mr D Sherley

That the Minutes of the Centroc Board Meeting 24 May 2018 held at Parliament House be confirmed.

 

3c        Noting of the Minutes of the Inaugural Central NSW Joint Organisation meeting 24 May 2018 held at Parliament House Sydney

Resolved                                                                                                                                  Cr S Ferguson/Cr K Keith

That the Minutes of the Inaugural Central NSW Joint Organisation meeting 24 May 2018 held at Parliament House be noted.

 

3d        Noting of the Minutes of the Special Meeting 26 July 2018 at Orange  

Resolved                                                                                                                             Mr D Sherley/Cr S Ferguson

That the Minutes of the Centroc Special Meeting 26 July 2018 held at Orange be noted.

 

3e        Noting of the Minutes of the Centroc Executive Meeting 26 July 2018 at Orange 

Resolved                                                                                                                                   Mr D Sherley/Cr B West

That the Minutes of the Centroc Executive Meeting 26 July 2018 held at Orange be noted.

 

4a. Business Arising from the Minutes – Matters in Progress

Resolved                                                                                                                           Mr D Sherley/Cr G Miller

That the Board note the Matters in Progress, making deletions as suggested.

 

5          Correspondence

5a        Correspondence In

Resolved                                                                                                                            Mr D Sherley/Cr B West

That the Board note the incoming correspondence.

 

5b        Correspondence Out

Resolved                                                                                                                                  Cr K Keith/Mr D Sherley

That the Board note the outgoing correspondence.

 

6          Reports

6a        Transport Infrastructure including Bells Line of Road

Resolved                                                                                                                                       Cr K Keith/Cr G Miller

That the Board note the Transport Infrastructure Report.

 

Deputy Prime Minister Michael McCormack returned 10.27am-10.41am

 

10.41am-10.45am Dr John McVeigh Policy Advisor Mr Bruce McVells addressed the Board

 

Meeting adjourned 10.45am

 

Meeting resumed 11.10am

 

6b           Water Infrastructure Report

Resolved                                                                                                                        Cr D Somervaille/Cr M Liebich

That the Board note the Water Infrastructure report; and

1.    Endorse the submission to the National Health and Medical Research Council on the Draft revised Chapter 5 Microbial Quality of Drinking Water and Technical Appendix; and

2.    Note the strategies and actions for the CWUA Strategic Business Plan review with a further report and review to be undertaken as part of the Joint Organisation strategic process;

3.    Ramp up advocacy for water for our region in this catastrophic drought;

4.    Develop a media release for members for the greater water security and potentially revisit the cases like raising the wall at Wyangala as an urgent step; and

5.    Chair and Executive to nominate a representative to LGNSW for their Water Subcommittee.

 

6c        Health Report

Resolved                                                                                                                                    Mr G Carroll/Cr B West

That the Board note the Health Report; and

1.    Review the Beyond the Range project from a broader health skills perspective;

2.    Seek advice from Health Councils in this regard; and

3.    Receive a report on skills and course profiles for growing our own health workforce in Central NSW.

 

6d        Regional Development

Resolved                                                                                                                                   Cr B West/Mr D Sherley

That the Board note the Regional Development Report; and

1.    Note that de-identified advice from the digital assessment process through RDA Central West will inform advocacy to various stakeholders with regard to the need for investment in the region;

2.    Commend to members they

a.    Give permission to Centroc and RDA Central West to use the Digital Assessments to provide advice to Mobile Network Operators, key agencies and elected officials to build the case for the need for investment in their LGAs;

b.    Take up the opportunities provided by RDA Central West to negotiate with Mobile Network Operators to improve telecommunications as identified in the RDA Central West Digital assessment process.

3.    Write to the Office Local Government seeking agreement on a suitable timeframe for Joint Organisation strategic work.

 

6e        JO Report

Resolved                                                                                                                                   Mr D Sherley/Cr K Keith

That the Board note the Joint Organisation Report.

 


 

6f         Planning Report

Resolved                                                                                                                                 Mr D Sherley/Cr G Miller

That the Board note the Planning Report and endorse the submission to the Central West & Orana Sport and Active Recreation Plan 2018 -2023

 

Taskforce Central West Transport Taskforce members arrived

 

Meeting adjourned 11.45am

Lithgow City Council left the meeting

 

12.30pm Central Taskforce Discussion Chaired by Mr Jock Carter and Cr John Medcalf

Key actions from the discussions will be circulated to Members for feedback

 

Taskforce Central West Transport Taskforce members departed

 

Meeting resumed at 2.00pm

 

6g        Tourism Report

Resolved                                                                                                                                     Ms R Ryan/Cr G Miller

That the Board note the Tourism Report and resubmit a funding application under Building Better Regions Fund.

 

6h        Operational Report

Resolved                                                                                                                              Mr D Sherley/Mr P Devery

That the Board note the Operational report and write to the Minister for Environment and Energy, The Hon Josh Frydenberg as well as The Hon Michael McCormack regarding the support for small load metering for streetlighting.

 

6i         Financial report

Resolved                                                                                                                                Mr D Sherley/Mr S Loane

That the Board note the Financial Report and;

1.    gives permission for the audited accounts to be signed under the auspices of the Treasurer if the final result after the audit does not differ greatly from figures presented in the report;

2.    that Tourism funds remaining at 30 June 2018 estimated at $96,223 be reserved for that project; and

3.    note the 2017/2018 budget result of a cumulative anticipated surplus of $197,881.

 

7.    Late Reports - Nil

 

8.    Other Matters

Resolved                                                                                                                                   Cr B West/Mr D Sherley

That the next Board meeting is to be held in Oberon.

 

9.    The Member for Riverina, The Hon Michael McCormack and his staff were thanked for the ongoing support hosting the Centroc Board at Parliament House.

 

10.  Speakers to the next meeting

 

11.  Next Meetings

25 October 2018 – GMAC

25 October 2018 – Executive

22 November 2018 –Board

 

The General Meeting of the Board closed at 2.05 pm

 

Page 4 is the last page of the Centroc Board Minutes 23 August 2018

 


Minutes of the Central NSW Joint Organisation meeting 23 August 2018 Parliament House

Present Members (in Bold)

Cr G Hanger

Bathurst Regional Council

Cr J Medcalf

Lachlan Shire Council

Cr S Ferguson

Blayney Shire Council

Cr K Sajowitz

Oberon Council

Cr B West

Cowra Council

Cr K Keith

Parkes Shire Council

Cr G Miller

Forbes Shire Council

Cr M Liebich

Weddin Shire Council

 

Mr G Tory

Lachlan Shire Council

Lt G K Gillespie

DPC

Mr D Sherley

Bathurst Regional Council

Mr D Murray

DPC

Ms R Ryan

Blayney Shire Council

Mr N White

DPC

Mr P Devery

Cowra Council

Mr N Berry

DPC

Mr S Loane

Forbes Shire Council

Ms J Humphreys

DPC

Mr G Wallace

Oberon Council

Ms K Purser

OLG

Mr M Burdack

Orange City Council

Ms J Bennett

Centroc

Mr G Carroll

Weddin Shire Council

Ms M Macpherson

Centroc

Cr D Somervaille

CTW

Ms K Barker

Centroc

Mr G Rhodes

CTW

Ms C Griffin

Centroc

Ms C Weston

RDACW

Ms V Page

Centroc

Attendees

Meeting opened 2.05pm, Chaired by Chair Cr John Medcalf

1.    Apologies - Cr R Kidd, Cr K Beatty, Mr K Boyd, Mr G Styles, Mr S Harding, Mr A Albury, Ms J Andrews

Resolved                                                                                                                         Cr K Keith/Cr B West

That the apologies for the Central NSW Joint Organisation Board meeting 23 August 2018 listed above be accepted.

 

2.    Confirmation of the Minutes of the Inaugural Central NSW Joint Organisation meeting 24 May 2018 Preston Stanley Room Parliament House Sydney

Resolved                                                                                                                  Cr K Keith/Cr S Ferguson

That the Central NSW Joint Organisation Board note the Minutes of the Inaugural Central NSW Joint Organisation meeting 24 May 2018 Preston Stanley Room Parliament House Sydney

 

3.    Business Arising from the Minutes – Matters in Progress

Resolved                                                                                                                       Cr B West/Cr G Miller

That the Central NSW Joint Organisation Board note the Matters in Progress, making deletions as suggested.

 


 

4.    Central NSW Joint Organisation Draft Charter

Resolved                                                                                                Cr G Hanger / Cr K Sajowitz

That the Board note the report on the Central NSW Joint Organisation Charter and

1.         adopt the Draft Charter for the Central NSW Joint Organisation amending:

a capitation fee [based on the number of ordinary rate assessments issued by each Member Council].

to

a capitation fee (based on ABS population data by LGA and reviewed each census)

2.         place the Charter on the Central NSW Joint Organisation website and

3.         receive a report comparing fee structures using ordinary rate assessments and ABS population data.

 

Amendment to item 4.

 

4.    Central NSW Joint Organisation Draft Charter

Resolved                                                                                                          Cr B West/Cr G Miller

That the Board note the report on the Central NSW Joint Organisation Charter and

1.         adopt the Draft Charter for the Central NSW Joint Organisation

2.         place the Charter on the Central NSW Joint Organisation website; and

3.         receive a report comparing fee structures using ordinary rate assessments and ABS population data.

 

The amendment became the motion.

The motion was put and carried.

 

5.    Payment of Expenses and the Provision of Facilities to Board Members Policy

Resolved                                                                                                                       Cr K Keith/Cr S Ferguson

That the Board adopt the draft policy for the payment of expenses and the provision of facilities to Board members and the Chairperson.

 

6.    Code of Meeting Practice

Resolved                                                                                                         Cr B West/Cr G Miller

That the Board Adopt the draft Code of Meeting Practice

 

7.    Central NSW Joint Organisation Draft Budget and Statement of Revenue Policy 2018-2019

Resolved                                                                                                        Cr K Keith/Cr G Hanger

That the Board note the Report on the Central NSW Joint Organisation Draft Budget and Statement of Revenue Policy 2018-2019.

 

Ms J Bennett declared a pecuniary interest in the matter as it related to her employment and left the room. Centroc staff (M Macpherson, K Barker, C Griffin, V Page) also left the room.

 

8.    Appointment of Executive Officer for CNSWJO

Resolved                                                                                                                       Cr B West/Cr G Miller

That subject to final ratification by the Board of the appointment, the Chairperson be delegated the authority to finalise the appointment of the Executive Officer, including remuneration.  The Chairperson will consult with the Interview Panel as to the final recommendation.

 

Ms J Bennett and Centroc staff returned to the room.

 

9.    Administration Update

Resolved                                                                                                      Cr G Miller/Cr G Hanger

That the Board note the timeline for the implementation of the JO; and

The Executive Officer circulate a one page document on priorities requested from the Chairs of Joint Organisations for member feedback.

 

Next meeting of the Joint Organisation is 22 November 2018

Meeting closed 2.26pm

Page 3 is the last page of the Central NSW Joint Organisation meeting 23 August 2018

 

 

  


Council Meeting                                                                                           2 October 2018

 

 

6     Closed Meeting - See Closed Agenda

The General Manager will advise the Council if any written submissions have been received relating to any item advertised for consideration by a closed meeting of Orange City Council.

The Mayor will extend an invitation to any member of the public present at the meeting to make a representation to Council as to whether the meeting should be closed for a particular item. In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.

Recommendation

That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:

6.1     Concrete Civil Works Tender Panel

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

 


Council Meeting                                                                                           2 October 2018

 

 

6.1     Concrete Civil Works Tender Panel

RECORD NUMBER:       2018/2266

AUTHOR:                       Logan Hignett, Engineering Officer    

Reason for Confidentiality

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

  


Council Meeting                                                                                           2 October 2018

 

 

7       Resolutions from closed meeting