Ordinary Council Meeting

 

Agenda

 

18 September 2018

 

 

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that an Ordinary meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 18 September 2018 commencing at 7.00pm.

 

 

Garry Styles

General Manager

 

For apologies please contact Administration on 6393 8218.

    

 


Council Meeting                                                                                    18 September 2018

Agenda

EVACUATION PROCEDURE

In the event of an emergency, the building may be evacuated. You will be required to vacate the building by the rear entrance and gather at the breezeway between the Library and Art Gallery buildings. This is Council's designated emergency muster point.

Under no circumstances is anyone permitted to re-enter the building until the all clear has been given and the area deemed safe by authorised personnel.

In the event of an evacuation, a member of Council staff will assist any member of the public with a disability to vacate the building.

  

1                Introduction.. 3

1.1            Apologies and Leave of Absence. 3

1.2            Livestreaming and Recording. 3

1.3            Opening Prayer. 3

1.4            Acknowledgement of Country. 3

1.5            Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests. 3

2                Mayoral Minutes. 3

Nil

3                Confirmation of Minutes of Previous Meeting.. 3

3.1            Minutes of the Ordinary Meeting of Orange City Council held on 04 September 2018  5

4                Notices of Motion/Notices of Rescission.. 11

Nil

5                General Reports. 13

5.1            Recommendations and Resolutions from Policy Committees. 13

5.2            Update on Outstanding Resolutions of Council including Questions Taken on Notice and Notices of Motions. 31

5.3            Aussie NightMarkets Post-Event Statistical Information. 55

5.4            Fees and Charges - Companion Animals Act Fees. 57

5.5            NetWaste Strategic Recycling Plan. 59

6                Closed Meeting.. 99

              No items for consideration at the time of printing.


Council Meeting                                                                                    18 September 2018

1       Introduction

1.1     Apologies and Leave of Absence

1.2     LIVESTREAMING AND RECORDING

This Council Meeting is being livestreamed and recorded. By speaking at the Council Meeting you agree to be livestreamed and recorded. Please ensure that if and when you speak at this Council Meeting that you ensure you are respectful to others and use appropriate language at all times. Orange City Council accepts no liability for any defamatory or offensive remarks or gestures made during the course of this Council Meeting. A recording will be made for administrative purposes and will be available to Councillors.

1.3     Opening Prayer

1.4     Acknowledgement of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of the Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Aboriginal Australians who are present.

1.5     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting.

2       Mayoral Minutes

Nil    

3       Confirmation of Minutes of Previous Meeting

RECOMMENDATION

That the Minutes of the Ordinary Meeting of Orange City Council held on 4 September 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate records of the proceedings of the Council meeting held on 4 September 2018.

 

Attachments

1        Minutes of the Ordinary Meeting of Orange City Council held on 4 September 2018



ORANGE CITY COUNCIL

 

MINUTES OF THE

Ordinary Council Meeting

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 4 September 2018

COMMENCING AT 7.00pm


 1      Introduction

Attendance

Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr G Taylor (7.10pm), Cr R Turner, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services,  Manager Corporate Governance, Manager Corporate and Community Relations, Administration Trainee

 

RESOLVED - 18/394                                                                             Cr K Duffy/Cr S Munro

That the media be granted permission to record the Council Meeting.

 

 

1.1     APOLOGIES

Nil

1.2     LIVESTREAMING AND RECORDING

The Mayor advised that the meeting was being livestreamed and recorded.

 

1.3     ACKNOWLEDGEMENT OF COUNTRY

 

1.4     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Cr M Previtera declared a less than significant non-pecuniary interest in item 2.5 (DA 206/2018(1) – 124, 136 and 148 Shiralee Road) of the Planning and Development Committee as family members own land opposite the development.

 

MEMBER FOR CALARE, MR PHIL DONATO MP, ADDRESSED THE COUNCIL ON ISSUES AFFECTING ORANGE

 

2       Mayoral Minutes

Nil 

 

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.30PM

 

OPEN FORUM

Finance Policy Committee – 2.1 – Financial Assistance

Mr Malcolm Campbell (Orange Rotary Club)

Mr Campbell spoke on their request for financial assistance to write a book on the Trees of Cook Park and seeking the support of Council.

 

Planning and Development Committee - Item 2.3 – DA – 212-220 Summer Street and Post Office Lane

Mr Charles Everett

Mr Everett spoke on safety concerns at the Myer development.

 

Mr Euan Greer

Mr Greer spoke on the development and relocation of fire equipment and the glass ceiling.

 

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 7.40PM

3       Confirmation of Minutes of Previous Meeting

RESOLVED - 18/395                                                                         Cr J Hamling/Cr S Munro

That the Minutes of the Ordinary Meeting of Orange City Council held on 21 August 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 21 August 2018.

 

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 7.41PM

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 9.04PM


 

4       Notices of Motion/Notices of Rescission

Nil

 

5       General Reports

5.1     Election of Deputy Mayor

TRIM Reference:        2018/2153

RESOLVED - 18/417                                                                              Cr R Kidd/Cr S Nugent

1        That Council elect a Deputy Mayor for September 2018 to September 2019 period.

 

 

RESOLVED - 18/418                                                                         Cr J Whitton/Cr T Mileto

2        That the method of voting for the election of Deputy Mayor be ordinary ballot.

 

 

RESOLVED - 18/419                                                                            Cr K Duffy/Cr S Nugent

3        That the General Manager, acting as the Returning Officer, conduct the election for the Deputy Mayor.

 

 

The General Manager advised that nominations for Deputy Mayor had been received from:

 

·         Cr Kevin Duffy

·         Cr Joanne McRae

·         Cr Scott Munro

·         Cr Sam Romano

 

Following the first round of voting, Cr Duffy received 3 votes, Cr McRae received 4 votes, Cr Munro received 2 votes and Cr Romano received 3 votes. As Cr Munro had the lowest number of votes his nomination was excluded and a new ballot conducted with the remaining candidates.

Following the second round of voting, Cr Duffy received 3 votes, Cr Romano received 4 votes and Cr McRae received 5 votes. As Cr Duffy had the lowest number of votes his nomination was excluded and a new ballot conducted with the remaining candidates.

Following the third round of voting, Cr McRae received 5 votes and Cr Romano received 7 votes.

 

As Cr Romano had the highest number of votes, he was declared elected to the position of Deputy Mayor.

 


 

5.2     Dates for Meetings of Council

TRIM Reference:        2018/2154

RESOLVED - 18/420                                                                     Cr R Turner/Cr M Previtera

That Council approves as follows:

1     The meeting schedule as set out in the Code of Meeting Practice; and

2     An Ordinary Meeting of Council be held on the first Tuesday of the month at 7pm; and

3     Ordinary Policy Committees (being the Planning and Development Committee, Employment and Economic Development Policy Committee, Infrastructure Policy Committee, Sport and Recreation Policy Committee, Environmental Sustainability Policy Committee, Finance Policy Committee, Services Policy Committee) be held on the first Tuesday of each month as part of a Council Meeting to commence at 7pm; and

4     An Open Forum is held at the first and/or second meeting of each month subject to requirement; and

5     An Ordinary Council Meeting be held on the third Tuesday of each month commencing at 7pm; and

6     Councillor Workshops be held on the second Tuesday of each month if required, commencing at 6pm.

 

 

5.3     Policy Committees of Council

TRIM Reference:        2018/2155

RESOLVED - 18/421                                                                        Cr J Whitton/Cr S Nugent

That Council approves:

1        The Policy Committee Structure set out in Attachment 1 to this Agenda; and

2        That the method of voting for the election of Policy Committee Chairs be by ordinary ballot; and

3        That the General Manager, acting as Returning Officer, conduct the election for the Policy Committee Chairs.

 

 

The General Manager conducted an election of Policy Committee Chairs.

 

Finance Policy Committee

Nominations were received for Cr McRae and Cr Munro.

Following voting, Cr McRae received 7 votes and Cr Munro received 5 votes.

Cr McRae was elected Chairperson of the Finance Policy Committee.

 

Infrastructure Policy Committee

A nomination was received for Cr Romano. As this was the only nomination, Cr Romano was elected Chairperson of the Infrastructure Policy Committee.

 

Sport and Recreation Policy Committee

A nomination was received for Cr Hamling. As this was the only nomination, Cr Hamling was elected Chairperson of the Sport and Recreation Policy Committee.

 

Environmental Sustainability Policy Committee

Nominations were received for Cr Previtera and Cr Nugent.

Following voting, Cr Previtera received 7 votes and Cr Nugent received 5 votes.

Cr Previtera was elected Chairperson of the Environmental Sustainability Policy Committee.

 

Planning and Development Policy Committee

Nominations were received for Cr Turner and Cr Munro.

Following voting, Cr Turner received 8 votes and Cr Munro received 4 votes.

Cr Turner was elected Chairperson of the Planning and Development Policy Committee.

 

Employment and Economic Development Policy Committee

Nominations were received for Cr Whitton, Cr Munro and Cr Mileto.

Following the first round of voting, Cr Whitton received 5 votes, Cr Munro received 2 votes, Cr Mileto received 5 votes. As Cr Munro had the lowest number of votes, his nomination was excluded and a new ballot conducted with the remaining candidates.

Following the second round of voting, Cr Whitton and Cr Mileto were tied with 6 votes each. On being drawn by Lot, Cr Mileto was elected Chairperson of the Employment and Economic Development Policy Committee. 

 

Services Policy Committee

Nominations were received for Cr Nugent and Cr Munro.

Following voting, Cr Nugent received 7 votes and Cr Munro received 5 votes.

Cr Nugent was elected Chairperson of the Services Policy Committee.

 

The Mayor read out the elected Chairpersons of the Policy Committees.

 

 

5.4     2017/18 Financial Statements

TRIM Reference:        2018/1916

RESOLVED - 18/422                                                                        Cr K Duffy/Cr M Previtera

1        That Council authorise the Mayor, Chairperson of Finance Policy Committee, General Manager and Responsible Accounting Officer to sign the Statement by Council and Management for the General Purpose and Special Purpose Financial Statements in order for Council’s Auditors to conduct the audit and upon completion of the audit, issue an audit statement in accordance with section 413(2)(c) of the Local Government Act 1993.

2        That Council’s Auditor be invited to present the Audit Report to Council.

 

 


 

 

5.5     Performance Indicators - Final Quarter 2017/18

TRIM Reference:        2018/2150

RESOLVED - 18/423                                                                              Cr K Duffy/Cr T Mileto

That the Performance Indicators - Final Quarter 2017/18 be acknowledged.

 

 

5.6     Update - Crown Land Negotiation Program

TRIM Reference:        2018/2069

RESOLVED - 18/424                                                                    Cr S Nugent/Cr M Previtera

The Council resolve to:

1        Note the report on the Crown Land Negotiation Program; and

2        Delegate to the General Manager authority to proceed with the Negotiation phase of the Crown Land Negotiation Program as detailed in this report; and

3        Note that the final decision to accept the vesting of any Crown Land remains with the elected Council and no binding decision will be made to accept the vesting of land other than by the elected Council.

 

 

 

5.7     Annual Waste Diversion and Education Strategy Implementation - 2017/18

TRIM Reference:        2018/2087

RESOLVED - 18/425                                                                        Cr J Hamling/Cr S Nugent

That the information provided in the report on Annual Waste Diversion and Education Strategy Implementation – 2017/18 be acknowledged.

 

 

6       Closed Meeting

Nil

 

The Meeting Closed at 10.01pm

 

This is Page Number 6 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 4 September 2018.

  


Council Meeting                                                                                    18 September 2018

 

 

4       Notices of Motion/Notices of Rescission

Nil


Council Meeting                                                                                    18 September 2018

 

 

5       General Reports

5.1     Recommendations and Resolutions from Policy Committees

TRIM REFERENCE:        2018/2241

AUTHOR:                       Janessa Constantine, Governance Coordinator    

 

 

EXECUTIVE SUMMARY

Council’s Policy Committees (Planning and Development Committee, Employment and Economic Development Policy Committee, Infrastructure Policy Committee, Sport and Recreation Policy Committee, Environmental Sustainability Policy Committee, Finance Policy Committee and Services Policy Committee) have delegation to determine matters before those Committees, with the exception of items that impact on Council’s Delivery/Operational Plan.

This report provides minutes of the Policy Committees held since the last meeting. Resolutions made by the Committees are for noting, and Recommendations are presented for adoption or amendment by Council.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

1        That the resolutions made by the Planning and Development Committee at its meeting held on 4 September 2018 be noted.

2        That the resolutions made by the Infrastructure Policy Committee at its meeting held on 4 September 2018 be noted.

3        That the resolutions made by the Sport and Recreation Policy Committee at its meeting held on 4 September 2018 be noted.

4        That the resolutions made by the Environmental Sustainability Policy Committee at its meeting held on 4 September 2018 be noted.

5        That the resolutions made by the Finance Policy Committee at its meeting held on 4 September 2018 be noted.

6        That the resolutions made by the Services Policy Committee at its meeting held on 4 September 2018 be noted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Planning and Development Committee

At the Planning and Development Committee meeting held on 4 September 2018, all resolutions were made under delegation, and the minutes are presented for noting.

Infrastructure Policy Committee

At the Infrastructure Policy Committee meeting held on 4 September 2018, all resolutions were made under delegation, and the minutes are presented for noting.

Sport and Recreation Policy Committee

At the Sport and Recreation Policy Committee meeting held on 4 September 2018, all resolutions were made under delegation, and the minutes are presented for noting.

Environmental Sustainability Policy Committee

At the Environmental Sustainability Policy Committee meeting held on 4 September 2018, all resolutions were made under delegation, and the minutes are presented for noting.

Finance Policy Committee

At the Finance Policy Committee meeting held on 4 September 2018, all resolutions were made under delegation, and the minutes are presented for noting.

Services Policy Committee

At the Services Policy Committee meeting held on 4 September 2018, all resolutions were made under delegation, and the minutes are presented for noting.

 

Attachments

1          PDC 4 September 2018 Minutes, 2018/2254

2          IPC 4 September 2018 Minutes, 2018/2255

3          SRPC 4 September 2018 Minutes, 2018/2256

4          ESPC 4 September 2018 Minutes, 2018/2257

5          FPC 4 September 2018 Minutes, 2018/2258

6          SPC 4 September 2018 Minutes, 2018/2259

 


Planning and Development Committee                                       18 September 2018

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 1      PDC 4 September 2018 Minutes


ORANGE CITY COUNCIL

MINUTES OF THE

Planning and Development Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 4 September 2018

COMMENCING AT 7.41pm


 1      Introduction

Attendance

Cr R Turner (Chairperson), Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano,  Cr G Taylor, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Manager Corporate and Community Relations, Manager Building and Environment, Manager Finance, Administration Trainee

APOLOGIES AND LEAVE OF ABSENCE

Nil

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Cr M Previtera declared a less than significant non-pecuniary interest in item 2.5 (DA 206/2018(1) – 124, 136 and 148 Shiralee Road) as family members own land opposite the development, left the Chamber, and took no part in the debate or voting on this matter.

 

2       General Reports

2.1     Items Approved Under the Delegated Authority of Council

TRIM Reference:        2018/2062

RESOLVED - 18/396                                                                        Cr S Nugent/Cr J Whitton

That the information provided in the report by the Manager Development Assessments on Items Approved Under the Delegated Authority of Council be acknowledged.

 

 


 

2.2     Additions to Orange Local Environment Plan 2011 - Orange as a Food and Wine Town

TRIM Reference:        2018/1927

RESOLVED - 18/397                                                                            Cr S Nugent/Cr K Duffy

1        That Council delegate to staff the preparation of a Planning Proposal to add ‘Artisan food and drink industry’ to more commercial zones in Orange and for it to be put through the Gateway process and on to public exhibition.

2        That staff prepare appropriate environmental controls in relation to scale, traffic, odours, noise and waste for inclusion in the Planning Proposal.

 

 

Division of Voting

Voted For

Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr G Taylor, Cr R Turner, Cr J Whitton

Voted Against

Nil

Absent

Nil

 

2.3     Development Application DA 242/2017(2) - 212-220 Summer Street and Post Office Lane

TRIM Reference:        2018/2148

RESOLVED - 18/398                                                                               Cr R Kidd/Cr S Munro

That Council modifies development consent DA 242/2017(1) for Demolition (ground, first and second floors, and roof of existing retail tenancy), and Commercial Premises (alterations and additions including elevated outdoor dining area) at Lot 564 DP 776383 – 212‑220 Summer Street and Post Office Lane, Orange pursuant to the conditions of consent in the attached modified Notice of Approval.

 

 

Division of Voting

Voted For

Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr G Taylor, Cr R Turner, Cr J Whitton

Voted Against

Nil

Absent

Nil

 


 

2.4     Development Application DA 178/2018(1) - 386 Molong Road and Lot 6 Northern Distributor Road

TRIM Reference:        2018/1893

RESOLVED - 18/399                                                                         Cr J Whitton/Cr G Taylor

That Council consents to development application DA 178/2018(1) for Subdivision (103 lots - comprising 96 residential lots, 6 open space lots and 1 residue lot) at Lot 81 DP 1202584 - 386 Molong Road and Lot 6 DP 1065578 - Northern Distributor Road, Orange pursuant to the conditions of consent in the attached Notice of Approval.

 

 

Division of Voting

Voted For

Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr G Taylor, Cr R Turner, Cr J Whitton

Voted Against

Nil

Absent

Nil

 

2.5     Development Application DA 206/2018(1) - 124, 136 and 148 Shiralee Road

TRIM Reference:        2018/2147

Cr M Previtera declared a less than significant non-pecuniary interest in this item as family members own land adjacent to the development, left the Chamber, and did not participate in the voting or debate on this item.

RESOLVED - 18/400                                                                         Cr J Hamling/Cr S Munro

That Council consents to development application DA 206/2018(1) for Subdivision (102 lots - comprising 101 residential lots and 1 open space lot) and Demolition (dwellings x two and outbuildings) at Lots 92, 93 and 95 DP 750401 – 124, 136 and 148 Shiralee Road, Orange, pursuant to the conditions of consent in the attached Notice of Approval.

 

 

 Division of Voting

Voted For

Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr S Romano, Cr G Taylor, Cr R Turner, Cr J Whitton

Voted Against

Nil

Absent

Cr M Previtera

*Cr Previtera returned to the chamber with the time being 8.05pm **

 

The Meeting Closed at 8.05PM.


Infrastructure Policy Committee                                                  18 September 2018

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 2      IPC 4 September 2018 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Infrastructure Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 4 September 2018

COMMENCING AT 8.08pm


 1      Introduction

Attendance

Cr S Romano (Chairperson), Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr G Taylor,  Cr R Turner, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Manager Corporate and Community Relations, Manager Finance, Manager Building and Environment, Administration Trainee

 

APOLOGIES AND LEAVE OF ABSENCE

Nil

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil 


 

2       Committee Minutes

2.1     Minutes of the City of Orange Traffic Committee meeting - 14 August 2018

TRIM Reference:        2018/2077

RESOLVED - 18/401                                                                                 Cr K Duffy/Cr R Kidd

1        That Council acknowledge the reports presented to the City of Orange Traffic Committee at its meeting of 14 August 2018.

2        That Council determine recommendations 3.1 and 3.2 from the minutes of the City of Orange Traffic Committee meeting of 14 August 2018.

3        That the remainder of the minutes of the City of Orange Traffic Committee meeting of 14 August 2018 be adopted.

 

 

3       General Reports

3.1     Current Works

TRIM Reference:        2018/2119

RESOLVED - 18/402                                                                            Cr S Nugent/Cr K Duffy

That the information provided in the report on Current Works be acknowledged.

 

 

QUESTIONS TAKEN ON NOTICE

Councillors Turner and Kidd requested a further letter be sent to Minister Upton regarding reopening the Mount Canobolas walking trails and if no response, arrange a meeting to follow them up.

Councillor Taylor requested a report to update Council on what was happening with the Earth Sanctuary.

 

3.2     Be Seen. Be Safe. Drive With Your Headlights On

TRIM Reference:        2018/1868

RESOLVED - 18/403                                                                           Cr J McRae/Cr S Nugent

1        That Council supports the ‘Be Seen. Be Safe’ road safety campaign.

2        That Council recommends all fleet and plant vehicles where appropriate be driven with their headlights on.

 

 


 

 

3.3     Snow and Ice on Asphalt Surfacing

TRIM Reference:        2018/2137

RESOLVED - 18/404                                                                           Cr J Whitton/Cr K Duffy

1        That Council notes the content of the report.

2        That Council continues the practice of salt spreading as its primary treatment of icy pavements.

 

 

3.4     2019 Water Industry Operations Conference and Exhibition

TRIM Reference:        2018/1662

RESOLVED - 18/405                                                                                 Cr R Kidd/Cr K Duffy

That Council supports the hosting of the Water Industry Operators Association of Australia Water Operations Conference and Exhibition in Orange in April 2019 by contributing $10,000 to the event.

 

 

The Meeting Closed at 8.30PM.


Sport and Recreation Policy Committee                                     18 September 2018

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 3      SRPC 4 September 2018 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Sport and Recreation Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 4 September 2018

COMMENCING AT 8.30pm


 1      Introduction

Attendance

Cr J Hamling (Chairperson), Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr G Taylor, Cr R Turner, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Manager Corporate and Community Relations, Manager Finance, Manager Building and Environment, Administration Trainee

 

APOLOGIES AND LEAVE OF ABSENCE

Nil

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil


 

2       Committee Minutes

2.1     Minutes of the Sport and Recreation Community Committee meeting held on 30 July 2018

TRIM Reference:        2018/2091

RESOLVED - 18/406                                                                            Cr K Duffy/Cr S Nugent

1        That Council acknowledge the reports presented to the Sport and Recreation Community Committee at its meeting held on 30 July 2018.

2        That Council determine recommendation 3.1 from the minutes of the Sport and Recreation Community Committee meeting of 30 July 2018.

3        That the remainder of the minutes of the Sport and Recreation Community Committee at its meeting held on 30 July 2018 be adopted.

 

 

2.2     Minutes of the Australia Day Community Committee Meeting - 1 August 2018

TRIM Reference:        2018/2131

RESOLVED - 18/407                                                                         Cr J Whitton/Cr R Turner

That the minutes of the Australia Day Community Committee meeting held on 1 August 2018 be adopted.

 

3       General Reports

3.1     Wade Park - Indoor Cricket Centre and Proposed Future Development

TRIM Reference:        2018/2178

RESOLVED - 18/408                                                                           Cr K Duffy/Cr S Romano

1        Council note the report; and

2        Council adopt the preliminary plans for the future development of Wade Park as outlined in this report and seek funding for this project.

 

 

MATTER ARISING

Cr Hamling asked whether we could follow up letter regarding compulsory swimming safety lessons for kindergarten students.

 

The Mayor wished to pass on Council’s congratulations to the ground staff of Wade Park and Endeavour Oval on their efforts towards the maintenance and line marking for the finals of the Rugby Union and Rugby League games held on the weekend.

The Meeting Closed at 8.37PM.


Environmental Sustainability Policy Committee                     18 September 2018

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 4      ESPC 4 September 2018 Minutes


ORANGE CITY COUNCIL

MINUTES OF THE

Environmental Sustainability Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 4 September 2018

COMMENCING AT 8.37pm


 1      Introduction

Attendance

Cr S Nugent (Chairperson), Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr M Previtera, Cr S Romano,  Cr G Taylor, Cr R Turner, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Manager Corporate and Community Relations

 

APOLOGIES AND LEAVE OF ABSENCE

Nil

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil 

2       Committee Minutes

2.1     Minutes of the Environmental Sustainability Community Committee – 3 August 2018

TRIM Reference:        2018/2143

RESOLVED - 18/409                                                                            Cr J McRae/Cr T Mileto

1        That Council acknowledge the reports presented to the Environmental Sustainability Community Committee at its meeting held on 3 August 2018.

2        That the minutes of the Environmental Sustainability Community Committee at its meeting held on 3 August 2018 be adopted.

 

 

 

3       General Reports

3.1     Progress Report - Waratah Wetland

TRIM Reference:        2018/1885

RESOLVED - 18/410                                                                               Cr R Kidd/Cr R Turner

That the information in the report by the Director Development Services on Progress Report - Waratah Wetland be acknowledged.

 

 

 

The Meeting Closed at 8.46PM.


Finance Policy Committee                                                                 18 September 2018

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 5      FPC 4 September 2018 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Finance Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 4 September 2018

COMMENCING AT 8.46PM


 1      Introduction

Attendance

Cr J McRae (Chairperson) (Deputy Mayor), Cr R Kidd (Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr G Taylor, Cr R Turner, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Governance Coordinator, Manager Corporate and Community Relations, Manager Finance, Manager Building and Environment, Administration Trainee

 

APOLOGIES AND LEAVE OF ABSENCE

Nil

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil


 

2       General Reports

2.1     Requests for Financial Assistance

TRIM Reference:        2018/2146

RESOLVED - 18/411                                                                       Cr S Nugent/Cr S Romano

1        That a donation of $1,000.00 hire-fees reduction be made from General Donations to the Rotary Club of Orange North for Lead the Way Fundraising Concert for Guide Dogs.

2        That a donation of $4,634.00 ($2,485.00 cash or in-kind for 2,000 books and $2,149.00 cash for 100 engraved bricks in the ground) be made from General Donations to the Rotary Club of Orange for Trees in Cook Park Booklet - With Bricks.

3        That the request for financial assistance from the Canobolas Endurance Riders Club be declined.

4        That a donation of $1,000.00 hire-fees reduction be made from General Donations and $1,180.00 hire-fees reduction be made from Community Safety/Crime Prevention to Roundabout Central West for Information Sessions for High Schools about the drug Ice.

5        That a donation of $1,000.00 be made from General Donations to Pay It Forward Community Shed Orange for Feed4Farmers Campaign - Drought Relief for Farming Families.

 

 

 MATTER ARISING                                                                                                                     

Cr Hamling requested that schools be strongly encouraged to get students to attend information sessions on Ice – Not Once Not Ever if held again for High Schools in Orange.

 

The Meeting Closed at 8.48PM.

 

                                        


Services Policy Committee                                                                18 September 2018

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 6      SPC 4 September 2018 Minutes


ORANGE CITY COUNCIL

MINUTES OF THE

Services Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 4 September 2018

COMMENCING AT 8.49pm


 1      Introduction

Attendance

Cr K Duffy (Chairperson), Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano,  Cr G Taylor, Cr R Turner, Cr J Whitton

General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate Governance, Manager Corporate and Community Relations, Manager Finance, Manager Building and Environment, Administration Trainee

APOLOGIES AND LEAVE OF ABSENCE

Nil

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil 

 

2       Committee Minutes

2.1     Minutes of the NAIDOC Week Community Committee Meeting - 15 June 2018

TRIM Reference:        2018/1688

RESOLVED - 18/412                                                                       Cr S Nugent/Cr S Romano

1        That Council acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting of 15 June 2018.

2        That the remainder of the minutes and recommendations made by the NAIDOC Week Community Committee at its meeting held on 15 June 2018 be adopted.

 

 

 

2.2     Minutes of the NAIDOC Week Community Committee Meeting - 20 July 2018

TRIM Reference:        2018/2073

RESOLVED - 18/413                                                                    Cr S Nugent/Cr M Previtera

1        That Council acknowledge the reports presented to the NAIDOC Week Community Committee at its meeting held on 20 July 2018.

2        That the remainder of the minutes of the NAIDOC Week Community Committee at its meeting held on 20 July 2018 be adopted.

 

 

2.3     Minutes of the Orange Regional Museum Committee - 17 July 2018

TRIM Reference:        2018/1880

RESOLVED - 18/414                                                                         Cr M Previtera/Cr R Kidd

1        That Council acknowledge the reports presented to the Orange Regional Museum Committee at its meeting held on 17 July 2018.

2        That Council determine recommendation 3.6 from the minutes of the Orange Regional Museum Committee meeting of 17 July 2018.

3        That the remainder of the minutes of the Orange Regional Museum Committee at its meeting held on 17 July 2018 be adopted.

 

 

2.4     Minutes of the Spring Hill Community Committee - 16 August 2018

TRIM Reference:        2018/2152

RESOLVED - 18/415                                                                           Cr T Mileto/Cr R Turner

1        That Council acknowledge the reports presented to the Spring Hill Community Committee at its meeting held on 16 August 2018.

2        That Council determine recommendations 3.1, 3.2 and 4.2 from the minutes of the Spring Hill Community Committee meeting of 16 August 2018.

3        That the remainder of the minutes of the Spring Hill Community Committee at its meeting held on 16 August 2018 be adopted.

 

 


 

3       General Reports

3.1     Recreational use of Gosling Creek, Spring Creek and Suma Park Dams

TRIM Reference:        2018/2175

RESOLVED - 18/416                                                                     Cr M Previtera/Cr S Munro

That Council publicly exhibits, for a period of 28 days, proposals to:

1        Permit camping on the Southern side of Gosling Creek with access to amenities on the Northern Side of Gosling Creek;

2        Permit Camping on the Northern side of Gosling Creek within a designated area at times determined by Council so as not to conflict with events or activities;

3        Permit RV parking within established car parks at Gosling Creek;

4        Permit access to Spring Creek Dam for non-powered and electric boating, fishing but not camping;

5        Not permit land or water based activity at Suma Park; and

6        Report to Council following the public exhibition on the submissions received.

 

 

 

The Meeting Closed at 9.03PM.


Council Meeting                                                                                    18 September 2018

 

 

5.2     Update on Outstanding Resolutions of Council including Questions Taken on Notice and Notices of Motions.

TRIM REFERENCE:        2018/2242

AUTHOR:                       Janessa Constantine, Governance Coordinator    

 

 

EXECUTIVE Summary

Council previously received separate reports for Questions Taken on Notice, progress of Councillor Notices of Motions, and outstanding Council Resolutions. A list of updates on each of these are now provided together. Only matters requiring action to be taken are noted in this report including outstanding items from the start of the Council term. After completion, these items will be removed from this listing, however will be available for administrative purposes.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

That the information provided in the report by the Governance Coordinator on Outstanding and Completed Notices of Motion, Questions of Notice and Matters arising be acknowledged.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Attached is a listing of tasks requiring action or follow up by Council staff from the commencement of the Council term. This list identifies progress on decisions of Council, including Councillor Notices of Motion and Questions Taken on Notice. Upon completion, items will be noted as such and removed after production to Council.

 

Attachments

1          Resolutions from Council Meetings (including Questions Taken on Notice and Notices of Motions) - Summary, 2018/1041

 


Council Meeting                                                                                                              18 September 2018

5.2                       Update on Outstanding Resolutions of Council including Questions Taken on Notice and Notices of Motions.

Attachment 1      Resolutions from Council Meetings (including Questions Taken on Notice and Notices of Motions) - Summary

 

Date of Meeting

Meeting

Resolution

Responsible Officer

Action Taken/Comment 

Date to be Completed

SEPTEMBER 2018

4 Sept 2018

SPC

3.1       RECREATIONAL USE OF GOSLING CREEK, SPRING CREEK AND SUMA PARK DAMS

TRIM REFERENCE:  2018/2175

RESOLVED - 18/416            Cr M Previtera/Cr S Munro

That Council publicly exhibits, for a period of 28 days, proposals to:

(as below)

Director Community, Recreation and Cultural Services

Noted.

Site meeting to be arranged for Councillors.

Report to Council upon completion of exhibition period tabling submissions received.

Ongoing

1      Permit camping on the Southern side of Gosling Creek with access to amenities on the Northern Side of Gosling Creek;

2      Permit Camping on the Northern side of Gosling Creek within a designated area at times determined by Council so as not to conflict with events or activities;

3      Permit RV parking within established car parks at Gosling Creek;

4      Permit access to Spring Creek Dam for non-powered and electric boating, fishing but not camping;

5      Not permit land or water based activity at Suma Park; and

6     Report to Council following the public exhibition on the submissions received.

4 Sept 2018

FPC

2.1       REQUESTS FOR FINANCIAL ASSISTANCE

TRIM REFERENCE:  2018/2146

RESOLVED - 18/411            Cr S Nugent/Cr S Romano

1       That a donation of $1,000.00 hire-fees reduction be made from General Donations to the Rotary Club of Orange North for Lead the Way Fundraising Concert for Guide Dogs.

2       That a donation of $4,634.00 ($2,485.00 cash or in-kind for 2,000 books and $2,149.00 cash for 100 engraved bricks in the ground) be made from General Donations to the Rotary Club of Orange for Trees in Cook Park Booklet - With Bricks.

3       That the request for financial assistance from the Canobolas Endurance Riders Club be declined.

 

 

4       That a donation of $1,000.00 hire-fees reduction be made from General Donations and $1,180.00 hire-fees reduction be made from Community Safety/Crime Prevention to Roundabout Central West for Information Sessions for High Schools about the drug Ice.

5       That a donation of $1,000.00 be made from General Donations to Pay It Forward Community Shed Orange for Feed4Farmers Campaign - Drought Relief for Farming Families.

Divisional Administration Officer - Corporate Services

All correspondence issued on 10 September 2018. All payment/hire-fees invoice credit processed except for Item 4.

Item 4 pending discussion with applicant on whether printing will be in-kind or cash and physical identification options given that Cook Park is a heritage item.

COMPLETE

30 SEPTEMBER 2018

4 Sept 2018

FPC

MATTER ARISING (from Request for Financial Assistance)         

Cr Hamling requested that schools be strongly encouraged to attend information sessions of Ice – Not Once Not Ever if held again for High Schools of Orange regarding the drug Ice.

 

Director Community, Recreation and Cultural Services

Letters to be sent to all high schools of Orange encouraging participation at future information sessions.

October 2018

4 Sept 2018

SRPC

3.1       WADE PARK - INDOOR CRICKET CENTRE AND PROPOSED FUTURE DEVELOPMENT

TRIM REFERENCE:  2018/2178

RESOLVED - 18/408            Cr K Duffy/Cr S Romano

1       Council note the report; and

2       Council adopt the preliminary plans for the future development of Wade Park as outlined in this report and seek funding for this project.

 

Director Community, Recreation and Cultural Services

Noted. 

Seeking grant funding.

Ongoing

4 Sept 2018

SRPC

MATTER ARISING

Cr Hamling asked whether we could follow up letter regarding compulsory swimming safety lessons for kindergarten students.

Manager Corporate and Community Relations

Follow up letters sent to Minister regarding swim safety on 7 September 2018.

Ministerial correspondence provided to Mr Donato Friday 7 September 2018.

 

November 2018

4 Sept 2018

IPC

3.4       2019 WATER INDUSTRY OPERATIONS CONFERENCE AND EXHIBITION

TRIM REFERENCE:  2018/1662

RESOLVED - 18/405            Cr R Kidd/Cr K Duffy

That Council supports the hosting of the Water Industry Operators Association of Australia Water Operations Conference and Exhibition in Orange in April 2019 by contributing $10,000 to the event.

Water and Sewerage Strategic Manager

Email sent to Water Industry Operators Association of Australia and advised of Council’s resolution and confirming Council’s support for hosting the WIOA Conference and Exhibition in Orange in 2019.

COMPLETE

4 Sept 2018

IPC

3.3       SNOW AND ICE ON ASPHALT SURFACING

TRIM REFERENCE:  2018/2137

RESOLVED - 18/404            Cr J Whitton/Cr K Duffy

1     That Council notes the content of the report.

2     That Council continues the practice of salt spreading as its primary treatment of icy pavements.

Works Manager

Noted – Salt spreading to continue as and when required.

COMPLETE

4 Sept 2018

IPC

3.2       BE SEEN. BE SAFE. DRIVE WITH YOUR HEADLIGHTS ON

TRIM REFERENCE:  2018/1868

RESOLVED - 18/403            Cr J McRae/Cr S Nugent

1     That Council supports the ‘Be Seen. Be Safe’ road safety campaign.

2     That Council recommends all fleet and plant vehicles where appropriate be driven with their headlights on.

Road Safety Officer

Official launch with Mayor of Orange and Mayor of Cabonne was held on Wednesday 12 September 2018.

A social media campaign, toolbox meeting and an observation study will be undertaken.

November 2018

4 Sept 2018

IPC

QUESTIONS TAKEN ON NOTICE

Councillors Turner and Kidd requested a further letter be sent to Minister Upton regarding reopening the Mount Canobolas walking trails and if no response, arrange a meeting to follow them up.

Director Community, Recreation and Cultural Services

Letter sent to Minister Upton.

Following up on response from Minister.

Media coverage has recently occurred on this matter. (see comment below)

 

 

 

Ongoing

The National Parks and Wildlife Service were quoted as saying that they were committed to opening the park as soon as possible.

“For safety reasons the park has been closed over winter to allow for the winter snow and strong winds to dislodge any damaged trees to make safe the area for the construction phase of the repairs.”

The spokeswoman said work had already begun to repair the Nature Track, the Summit track and Towac Way, starting with clearing and removing dangerous trees, with more substantial construction work to follow.

“The plan is to repair the trails, signs and infrastructure that support the Great Volcanic Mountain Challenge as a priority.

“Following those repairs, NPWS will work on the high visitation walking tracks including Federal Falls and the Walls walking tracks.”

She said subject to favourable weather conditions, NPWS aimed to have facilities opened by late summer, in time for the Challenge.

4 Sept 2018

IPC

QUESTIONS TAKEN ON NOTICE

Councillor Taylor requested a report to update Council on what was happening with the Earth Sanctuary.

Director Development Services

Report to November ESPC

November 2018

4 Sept 2018

PDC

2.5       DEVELOPMENT APPLICATION DA 206/2018(1) - 124, 136 AND 148 SHIRALEE ROAD

TRIM REFERENCE:  2018/2147

RESOLVED - 18/400            Cr J Hamling/Cr S Munro

That Council consents to development application DA 206/2018(1) for Subdivision (102 lots - comprising 101 residential lots and 1 open space lot) and Demolition (dwellings x two and outbuildings) at Lots 92, 93 and 95 DP 750401 – 124, 136 and 148 Shiralee Road, Orange, pursuant to the conditions of consent in the attached Notice of Approval.

Senior Planner

Consent  issued 11/9/2018

COMPLETE

4 Sept 2018

PDC

2.4       DEVELOPMENT APPLICATION DA 178/2018(1) - 386 MOLONG ROAD AND LOT 6 NORTHERN DISTRIBUTOR ROAD

TRIM REFERENCE:  2018/1893

RESOLVED - 18/399            Cr J Whitton/Cr G Taylor

That Council consents to development application DA 178/2018(1) for Subdivision (103 lots - comprising 96 residential lots, 6 open space lots and 1 residue lot) at Lot 81 DP 1202584 - 386 Molong Road and Lot 6 DP 1065578 - Northern Distributor Road, Orange pursuant to the conditions of consent in the attached Notice of Approval.

Senior Planner

Consent  issued 11/9/2018

COMPLETE

4 Sept 2018

PDC

2.3       DEVELOPMENT APPLICATION DA 242/2017(2) - 212-220 SUMMER STREET AND POST OFFICE LANE

TRIM REFERENCE:  2018/2148

RESOLVED - 18/398            Cr R Kidd/Cr S Munro

That Council modifies development consent DA 242/2017(1) for Demolition (ground, first and second floors, and roof of existing retail tenancy), and Commercial Premises (alterations and additions including elevated outdoor dining area) at Lot 564 DP 776383 – 212 220 Summer Street and Post Office Lane, Orange pursuant to the conditions of consent in the attached modified Notice of Approval.

Senior Planner

Consent  issued 6/9/2018

COMPLETE

4 Sept 2018

PDC

2.2  ADDITIONS TO ORANGE LOCAL ENVIRONMENT PLAN 2011 - ORANGE AS A FOOD AND WINE TOWN

TRIM REFERENCE:  2018/1927

RESOLVED - 18/397            Cr S Nugent/Cr K Duffy

1      That Council delegate to staff the preparation of a Planning Proposal to add ‘Artisan food and drink industry’ to more commercial zones in Orange and for it to be put through the Gateway process and on to public exhibition.

2      That staff prepare appropriate environmental controls in relation to scale, traffic, odours, noise and waste for inclusion in the Planning Proposal.

Director Development Services

Planning proposal being prepared – to Gateway.

December 2018

4 Sept 2018

CCL

5.6  UPDATE - CROWN LAND NEGOTIATION PROGRAM

TRIM REFERENCE:  2018/2069

RESOLVED - 18/424            Cr S Nugent/Cr M Previtera

The Council resolve to:

1      note the report on the Crown Land Negotiation Program; and

2      delegate to the General Manager authority to proceed with the Negotiation phase of the Crown Land Negotiation Program as detailed in this report; and

3      note that the final decision to accept the vesting of any Crown Land remains with the elected Council and no binding decision will be made to accept the vesting of land other than by the elected Council.

Manager Corporate and Community Relations

The General Manager has, under Section 377 and 378 of the Local Government Act 1993, appointed Council’s Manager Corporate and Community Relations as authorised delegate to proceed with the Negotiation phase of Crown Land Negotiation Program. 

COMPLETE

AUGUST 2018

21 Aug 2018

CCL

6.1   SALE 4 TRAPPIT PLACE - LOT 102 DP 1180866

TRIM REFERENCE:  2018/1912

RESOLVED - 18/392            Cr R Turner/Cr S Munro

1      That Council sell 4 Trappit Place Orange for the sum of $183,430 (ex GST). 

2      That the proceeds be transferred to the Land Development Reserve.

3      That permission be granted for the use of the Council Seal on any relevant document if required.

Legal and Property Officer

Contract Issued.

COMPLETE

21 Aug 2018

CCL

FOOD FOR FARMERS

RESOLVED - 18/390                                            Cr K Duffy/Cr S Romano

That Council approve a donation of $1,000 to Food for Farmers subject to a Request for Financial Assistance form being filled in.

 

 

Divisional Administration Officer – Corporate Services

The donations application form has been received from Pay It Forward Community Shed Orange. Application to be considered at Council Meeting of 4 September 2018. The donation was transferred on 5 September 2018.

COMPLETE

21 Aug 2018

CCL

5.11 COUNCIL MEETING - ELECTION OF DEPUTY MAYOR

TRIM REFERENCE:  2018/2127

RESOLVED - 18/389            Cr R Turner/Cr T Mileto

That at the Council Meeting be held on Tuesday 4 September 2018, commencing at 7.00pm, the Council vote in relation to:

1      Election of a Deputy Mayor for the 2018/2019 period;

2      Policy Committees and election of Policy Committee Chairpersons; and

3      Community Committee Framework.

Manager Corporate Governance

Noted.

Deputy Mayor elected – Cr S Romano.

Policy Committee Chairs elected.

Community Committee Framework adopted.

COMPLETE

21 Aug 2018

CCL

5.10    LGNSW CONFERENCE 2018 - NOTICES OF MOTIONS

TRIM REFERENCE:  2018/2116

RESOLVED - 18/388            Cr S Nugent/Cr S Munro

1     That Council approve the Notices of Motions outlined in the report for submissions to the NSW Local Government Conference 2018.

2     That Council appoint Cr R Kidd, Cr J McRae and Cr K Duffy as voting delegates to the NSW Local Government Conference with Cr J Whitton and Cr S Munro reserve delegates.

Director Corporate and Commercial Services

Motions submitted to Local Government NSW for inclusion in business paper for Conference to be held in October in Albury.

COMPLETE

21 Aug 2018

CCL

5.9 LEASE SITE U AT ORANGE AIRPORT

TRIM REFERENCE:  2018/1751

RESOLVED - 18/387            Cr S Romano/Cr R Turner

1     Council enter into consecutive leases of five years each to a maximum of 20 years with Aero Refuellers Pty Limited at the Orange Airport.

2     The Council delegate to the General Manager authority to negotiate the terms of the lease and to take such actions as may be necessary or convenient to execute the lease.

3     That approval be granted for the use of the Council Seal on any necessary documentation if required.

Legal and Property Officer

Lease terms being discussed between respective solicitors.

3 October 2018

21 Aug 2018

CCL

5.8       USE OF LAKE CANOBOLAS FOR PADDLE BOARD HIRE

TRIM REFERENCE:                 2018/1952

RESOLVED - 18/001              Cr S Nugent/Cr S Munro

1      That Council enter into a Licence Agreement for the use of Lake Canobolas for a stand up paddleboard hire facility for up to 3 years.

2      That permission be granted for the use of the Council Seal on any necessary documentation.

 

Legal and Property Officer

Proposed lessee in the process of lodging a development application with Cabonne Council

3 October 2018

21 Aug 2018

CCL

5.7  LEASE OF COOK PARK GUILDRY

TRIM REFERENCE:  2018/1159

RESOLVED - 18/385            Cr S Munro/Cr S Nugent

1     That Council enter into a 5 year lease (with one 5 year option) with Cook Park Guildry Co-operative Limited of the Bastick Cottage in Cook Park at a rental of $150 per week.

2     That permission be granted for the use of the Council Seal on all necessary documentation.

Legal and Property Officer

Crown Land lease in the process of being prepared.

3 October 2018

21 Aug 2018

CCL

5.5  REQUEST TO ENTER INTO NEW PARKING AGREEMENT AT THE ORANGE CITY CENTRE

TRIM REFERENCE:  2018/1976

RESOLVED - 18/383            Cr S Munro/Cr J Hamling

1     That Council support the proposal to enter into a new parking agreement with the City Centre on the basis of a three hour patrol and that the General Manager be authorised to negotiate the finer details of the parking agreement with the owners or Centre Manager of the Orange City Centre at 212-220 Summer Street, Orange under Section 650(6) of the Local Government Act 1993 and on the terms of this report and to implement such parking agreement so that it is at full cost recovery and satisfactory to Council.

2     That permission be granted to affix the Council Seal on all relevant documents.

Legal and Property Officer

Car Parking Lease Agreement prepared and sent to Jones Lang LaSalle, Manager for Orange City Centre, under cover of letter dated 6 September 2018 (D18/45945).

COMPLETE

21 Aug 2018

CCL

MATTER ARISING
Cr Taylor requested additional detail regarding the Councillor Legal Briefing to include a breakdown of the Council’s costs associated with the briefing including staff costs and any expenses incurred by the service providers (such as travel and accommodation) paid by the Council.

Director Corporate and Commercial Services

Information to be provided.

November 2018

21 Aug 2018

CCL

MATTER ARISING
Cr Nugent requested a correction be made to the Services Policy Committee Minutes of 7 August 2018 to say that Cr Nugent is a staff member of OCTEC, not a Board member.

Administration Officer – Corporate Services

Issue rectified on Minutes from SPC and CCL meetings of 7 August 2018

COMPLETE

21 Aug 2018

CCL

MATTER ARISING
Cr Duffy requested a report on the impact the Myer food court development would have on other businesses in the CBD.

Director Development Services

Issue dealt with in DA 242/2017(2) - 212-220 Summer Street and Post Office Lane

COMPLETE

21 Aug 2018

CCL

MATTER ARISING
Cr Duffy requested Council be provided with details of the companies involved in the DPI development and also copies of any contracts entered into by Council regarding the DPI development and site.

Manager Corporate and Community Relations, Director Corporate and Commercial Services

The company that has been named by the NSW Government to construct the new DPI building is Verde Property (Aust) Pty Ltd.

In relation to the orange City Council agreement with Verde, at the Closed Council Meeting on 7 March 2017 the following was resolved:

That Council enter into an option agreement for part of the Old Orange Hospital Site with Council accepting the offered price as identified in the report if the option is exercised and that an option agreement fee of $50,000 (ex GST) being applied, refundable only upon purchase.

The closed report will be circulated.

 

 

14 August 2018

PDC

2.5  Development Application DA 329/2015(2) - 62 Byng Street and 77 Hill Street

RESOLVED - 18/002                                            Cr S Nugent/Cr G Taylor

That Council modifies development consent DA 329/2015(1) for Alterations and extension to an existing heritage mansion to provide boutique hotel accommodation, conference room, kitchen and dining facilities, on-site car parking and landscaping, and demolition (tree removal) at Lot 3 Sec 21 DP 758817, Lot 4 DP 1085463 and Lot 1 DP 956418 – 62 Byng Street and 77 Hill Street, Orange pursuant to the conditions of consent in the attached modified Notice of Approval however with conditions 47 and 66A amended to ensure hardwood is used on the fence along the boundary with 60 Byng Street.

Senior Planner

Notice of Determination Issued as per Council resolution.

COMPLETE

14 August 2018

PDC

MATTER ARISING

RESOLVED - 18/003            Cr K Duffy/Cr S Nugent

1     That Council resolve to formally write to the Building Professionals Board to make a complaint about the manner in which the certifier has issued the Construction Certificate for the property in item 2.5 (Development Application DA 329/2015(2) – 62 Byng Street & 77 Byng Street).

2    That Council consider a motion to present a question regarding the role and enforcement of certifiers at the Local Government Conference.   

Director Development Services

 

Missive sent.

Motion prepared.

COMPLETE

14 August 2018

PDC

2.2 Development Application DA 86/2018(1) - 194A March Street

RESOLVED - 18/004                                            Cr S Nugent/Cr T Mileto

That Council refuses development application DA 86/2018(1) for Boarding House (three boarding houses) and Subdivision (three lot Strata) at Lot 222 DP 1239110 - 194A March Street, Orange pursuant to the reasons in the attached Notice of Refusal.

Senior Planner

Refused at PDC 14 August 2018.  Determination issued 22 August 2018.

 

COMPLETE

14 August 2018

PDC

2.3           Orange Local Environmental Plan 2011 - Amendment 21 'Totally Local' - Post Exhibition Report

RESOLVED - 18/005                                                    Cr K Duffy/Cr R Kidd

1     That Council resolve to proceed with the amendment to Orange Local Environmental Plan 2011 and authorise the General Manager to make the plan under delegation.

2     That Council advise the applicant of the probable need for any future development application to incorporate access upgrade works and an appropriate heritage impact statement in relation to Ammerdown House and Carriageway.

Senior Planner

Completed

COMPLETE

14 August 2018

PDC

2.6  Development Application DA 305/2016(1) - 168 Shiralee Road

RESOLVED - 18/006                                             Cr K Duffy/Cr J Whitton

That Council defer the matter, direct staff to urge the Applicant to reengage with neighbours and submit a further report to Council.                

Senior Planner

Letter sent to applicant by DDS 11/9/208

COMPLETE

14 August 2018

PDC

2.7         Development Application DA 350/2016(1) - 47-49 Hill Street

RESOLVED - 18/007                                                 Cr R Kidd/Cr T Mileto

That Council consents to development application DA 350/2016(1) for Demolition (ancillary structures), Subdivision (Torrens Title - four lot residential), Dwellings (two dwellings), Multi Dwelling Housing (seven dwellings) and Subdivision (Community Title - eight lot residential) at Lots 1, 2 and 3 DP 1127220, Lot 19 DP 1158710, and Lots 17 and 18 Sec 22 DP 758817 - 47-49 Hill Street, Orange pursuant to the conditions of consent in the attached Notice of Approval.

Senior Planner

Notice of Determination issued as per resolution of Council.

COMPLETE

14 August 2018

PDC

2.8     Development Application DA 66/2018(1) - 136 Aerodrome Road

RESOLVED - 18/008                                                    Cr R Kidd/Cr K Duffy

That Council consents to development application DA 66/2018(1) for Air Transport Facility (bulk fuel tank and refuelling facility) at Lot 200 DP 1195298 - 136 Aerodrome Road, Huntley pursuant to the conditions of consent in the attached Notice of Approval.

Town Planner

Notice of Determination issued as per resolution of Council.

COMPLETE

14 August 2018

PDC

QUESTION TAKEN ON NOTICE
Cr J Whitton and Cr S Munro requested information regarding firefighting equipment/services available at the Airport be provided and whether this requires review with the approval of additional fuel storage at the Airport.

Director Technical Services

Response emailed to Councillors 20 August 2018

COMPLETE

14 August 2018

PDC

2.9  Development Application DA 77/2018(1) - 136 Aerodrome Road

RESOLVED - 18/009                                                    Cr R Kidd/Cr K Duffy

That Council consents to development application DA 77/2018(1) for Airport (bulk fuel tanks (2) and refuelling facility) at Lot 200 DP 1195298 - 136 Aerodrome Road, Huntley pursuant to the conditions of consent in the attached Notice of Approval.

Town Planner

Notice of Determination issued as per resolution of Council.

COMPLETE

14 August 2018

PDC

2.10      Orange Local Environmental Plan 2011 - Amendment 17 'Towac Equine Precinct'

RESOLVED - 18/010                                             Cr T Mileto/Cr G Taylor

1      That Council support sending the planning proposal to the NSW Department of Planning and Environment for a Gateway determination, subject to the proposed 1ha area being amended so as to also be set at 2ha.

2      That, subject to any Gateway condition requirements, Council place the planning proposal on public exhibition for a period of 28 days.

3      That Council include the draft Development Control Plan provisions relating to Animal Boarding or Training Establishments with any public exhibition of the planning proposal.

4      That subsequent to the public exhibition process, Council consider whether to exclude any specific properties from the planning proposal.

Senior Planner

Planning Proposal and attachments sent to Gateway.

February 2019

14 August 2018

PDC

2.11 Draft Enforcement Policy
RESOLVED - 18/0113                                             Cr K Duffy/Cr T Mileto

That Council endorses the attached Draft Enforcement Policy for public exhibition for a period of 28 days.

Director Development Services

Exhibition to end 27 September and then report back to Council.

November 2018

14 August 2018

PDC

3.1      DA Legal Cost Award Update (Strictly Confidential and Privileged)
RESOLVED - 18/012                                            Cr G Taylor/Cr S Nugent

That Council delegate to the General Manager the management of the cost award matters.

Director Development Services

Ongoing

December 2018

14 August 2018

PDC

2.12 APPLICATIONS TO BURN VEGETATION

RESOLVED - 18/374                                               Cr K Duffy/Cr T Mileto

1     That the applications of S & V Conran of 36 Witton Place and J Bale of Wentworth Golf Club to burn vegetation be approved and staff prepare approval documentation in consultation with relevant agencies.

2     That the application of J Livingstone of 136 Kearneys Drive be refused as per the recommendation.

3     That Council staff bring back a No Burn Policy for the consideration of Council.

Manager Building and Environment

Acted upon, notification/permits sent.

COMPLETE

7 August 2018

SPC

QUESTION TAKEN ON NOTICE

Cr Mileto requested Council staff look at options for signage and the Ranger patrol of Jack Brabham Park regarding dog excrement on the sports fields.

Director Development Services

New signage installed at multiple locations including Brabham.

COMPLETE

7 August 2018

SPC

QUESTION TAKEN ON NOTICE

Cr Munro requested information regarding how Council promotes Orange to attract business.

Director Corporate & Commercial Services

Meeting to be arranged with Director to discuss.

September 2018

7 August 2018

SPC

MATTER ARISING

Cr Kidd noted he was an apology for the Cultural Heritage Community Committee of 5 June 2018, however this was not noted in the minutes.

Director Development Services

Minutes to be amended and brought back to Council.

COMPLETE

7 August 2018

ESPC

QUESTION TAKEN ON NOTICE

Cr Munro requested a report regarding monitoring and trapping of cats and any plans in place to manage this be provided to Council.

Director Development Services

A report to be brought to November 6, 2018 Council meeting.

November 2018

7 August 2018

EEDPC

QUESTION TAKEN ON NOTICE

Cr Hamling requested information be provided regarding the QANTAS enquiry into the future infrastructure capacity of Orange airport and any reasons why they would require this information

Manager Business Development

The question will be reviewed when the Manager Business Development returns from leave.

November 2018

7 August 2018

CCL

QUESTION TAKEN ON NOTICE

Cr Duffy requested information regarding the sale of Caravans from the Caravan Park be provided.

Manager Corporate & Community Relations

Information to be provided.

September 2018

7 August 2018

CCL

QUESTION TAKEN ON NOTICE

Cr Whitton requested a policy be developed on Cyber Security.

Manager Corporate Governance

The Office of Corporate Governance is undertaking review of policy development in this financial year, including identifying gaps in Council’s policy framework. Cybersecurity has been identified as a key gap following an external review. A policy will be developed as part of the review program.

March 2019

7 August 2018

CCL

QUESTION TAKEN ON NOTICE

Cr Kidd requested clarification in the Fraud and Corruption Policy relating to reporting to the General Manager and Mayor.

Manager Corporate Governance

 

Policy will be reviewed as part of current review schedule.

November 2018

7 August 2018

CCL

QUESTION TAKEN ON NOTICE

Cr Kidd requested policy information regarding the use of Social Media.

Manager Corporate Community Relations

Information to be provided.  A Social Media Policy has been identified as a gap as part of the review of policies and will be developed as part of the schedule.

March 2019

7 August 2018

CCL

4.2 NOTICE OF MOTION - ELECTRICITY PRICES

RESOLVED - 18/349                                             Cr J Whitton/Cr K Duffy

That Orange City Council work with the Orange Chamber of Commerce and/or local organisations to hold a forum involving government, community and business representatives to discuss what the State and Federal governments are doing to reduce electricity price increases for regional residents and businesses.

Manager Business Development

Preliminary planning meeting has been held with a view to holding a forum towards the end of the year.

December 2018

7 August 2018

CCL

QUESTION TAKEN ON NOTICE

Cr Duffy requested information be provided on how much Council has spent on the Northern Distributer Road (NDR) Hotmix.

 

Works Manager

Information emailed to Councillors 15 August 2018.

COMPLETE

7 August 2018

CCL

4.1 NOTICE OF MOTION - UPDATE ON HOT MIX PLANT

TRIM REFERENCE:       2018/1874

RESOLVED - 18/348                                        Cr J Whitton/Cr J Hamling

That Council staff provide prepare a business case for the establishment of an Asphalt Hot Mix Plant in Orange exploring options for both the local and surrounding areas.

Director Technical Services

Scheduled, with some discussion with industry continuing.

October 2018

JULY 2018

17 July 2018

CCL

QUESTION TAKEN ON NOTICE

Cr Duffy requested a report on providing Councillors with $2,000 to donate to charities of their choice.

Divisional Administration Officer – Corporate Services

The issues has been referred to the Office of Local Government to obtain advice on its legality and to identify any corruption-prevention and policy approaches that may be suitable.

November 2018

17 July 2018

CCL

4.2  NOTICE OF MOTION - ESTABLISHMENT OF A COMMUNITY WOOD AND HEATING BANK

RESOLVED - 18/013                                           Cr G Taylor/Cr J Whitton

That Council contribute to the establishment of a community wood and heating bank as follows:

1   The wood and heating bank be based on a similar structure as support services such as Foodbank where suitable organisations manage a voucher system based on an appropriate criteria.

2   Council initiate the service with the purchase of $5,000 worth of wood.

3   Council take donations of appropriate wood and financial contributions to provide to the service.

4   Where available and suitable, surplus wood from Council operations be provided to the service.

5   Council seek collaboration with suitable service providers and service clubs to establish and continue the service.

6   The wood and heating bank be trialled to December 2019 with a review to then be undertaken.

Director Community Recreation and Cultural Services

Commenced discussions with potential suppliers and determining the parameters of the scheme.

Ongoing

3 July 2018

CCL

4.1 NOTICE OF MOTION - TREES

RESOLVED - 18/301            Cr S Nugent/Cr T Mileto

(as below)

Director Development Services

Report to November ESPC

November  2018

That Council prepare a report on the legislative, policy and operational options that could be considered in Orange for:

1 Reducing the number of significant trees removed/destroyed in new sub-division and in-fill developments.

2 Better protection and ensuring the survival of trees to be retained in new sub-division and in-fill developments.

3 Maximising the survival rate of replacement trees planted in compliance with conditions of consent for development applications.

4 Protecting street trees across the city.

5 That the variety of trees are suitable to the environment in which they are planted.

3 July 2018

CCL

4.4 NOTICE OF MOTION – INVITATION OF CANDIDATES FOR UPCOMING STATE ELECTION TO ADDRESS COUNCIL AND INVITATION TO DEPUTY PREMIER REGARDING BOUNDARY ADJUSTMENTS

RESOLVED - 18/301            Cr K Duffy/Cr S Romano

That Council write to and invite all Candidates in the March 2019 NSW State Election to Address Council at the Open Forum.

Executive Support Manager

Letter to be written to candidates.

October 2018

3 July 2018

CCL

4.5  Notice of Motion - Quarterly Report on Development Applications Lodged

RESOLVED - 18/302            Cr K Duffy/Cr M Previtera

That Council receive a Quarterly Report on All Development Applications lodged with Council that are over 3 months old.

Director Development Services

Quarterly report to be provided. 

November 6 PDC

3 July 2018

EEDPC

2.1 Australian Local Government Womens Association Conference bids

RESOLVED - 18/303            Cr J McRae/Cr J Whitton

That a Communication Strategy be prepared in relation to the promotion of diversity and participation in Local Government.

Manager Business Development

Strategy to be developed.

To be included in the review of the EEO Plan being undertaken by Councils Human Resources team.

September 2018

3 July 2018

IPC

QUESTION TAKEN ON NOTICE

Cr Mileto requested information on the time frame to clean up or lease the property at 864 Huntley Road, Huntley (this property now falls within the Airport precinct).

Manager Plant and Depot

Securing quotes for demolition of the house including safe disposal of asbestos, with an intention of cleaning it up under this year’s Airport Maintenance vote.

November 2018

3 July 2018

IPC

Question Taken on Notice

Cr Mileto requested information be provided on the Macquarie River water levels at the end of each month, including details of any Mobile App available.

Director Technical Services

Future Works reports to be updated with Macquarie River water levels reported and information circulated to councillors on 10 September 2018 on the “Water Live” Mobile App to Councillors.

 

COMPLETE

3 July 2018

IPC

Question Taken on Notice

Cr Duffy requested a report be provided on smooth hotmix creating an ice skating effect in adverse weather conditions and how this issue can be addressed – in particular on Racecourse Road.

 

Works Manager

Report provided to IPC 4/9/2018.

COMPLETE

3 July 2018

IPC

Works Request

Cr Mileto requested the inspection of the Walking Trail at The Pinnacle where 2/3rds of the way up the stairs there appears to be some exposed orange conduit pipe together with some soil erosion.

Senior Electrician

Request entered in CRM 5843/2018.

Senior Electrician inspected site and no risk of injury posed. No Council power in this area. Telecommunication tower in vicinity, referred for action.

 

COMPLETE

3 July 2018

ESPC

Question Taken on Notice

Cr Duffy requested a report be provided regarding solar and LED street lighting including costings and maintenance considerations.

 

Director Technical Services

Report to be provided. Gathering information and exploring funding sources

September 2018

JUNE 2018

19 June 2018

CCL

QUESTIONS TAKEN ON NOTICE

Air Quality Monitoring System

·        Cr Nugent requested what other particles the monitoring system is capable of detecting.

·        Cr Nugent requested information on the action that arises from the monitoring and if there is any scope for proactive advice to the community.

Cr Taylor asked how the position of the monitoring system allows for accurate data for Orange.

Manager Building and Environment

Preliminary information provided in report to Council 7 August 2018.

September 2018


5 June 2018

CCL

QUESTION TAKEN ON NOTICE

Cr Duffy advised that in the 1980’s – 1990’s the Springside School House was under Council control and leased. What income was generated for this and what expenditure was incurred.

Manager Corporate and Community Relations

During the period mentioned there was no income generated. There was a protracted legal matter in relation to a previous tenant that was settled in 1999.

COMPLETE

5 June 2018

CCL

QUESTION TAKEN ON NOTICE

Cr Taylor requested all Councillors be provided with all relevant documentation regarding the ‘ORANGE’ number plates.

General Manager

Information to be circulated.

November 2018

5 June 2018

IPC

QUESTION TAKEN ON NOTICE

Cr Hamling requested further information in relation to signage for bikes out of town.

Manager Engineering Services

An updated report went to the City of Orange Traffic Committee meeting held on 11 September 2018. Minutes will be presented to IPC on 2 October 2018.

October 2018

5 June 2018

IPC

MATTER ARISING

Cr Whitton requested a pedestrian island be investigated for Sale Street, near the old netball courts and National Avenue. 

Manager Engineering Services

In progress – on design register

Ongoing

MAY 2018

15 May 2018

CCL

QUESTION TAKEN ON NOTICE

Cr Taylor requested that an investigation take place regarding the dumping of building waste material on Dane Lane behind Jack Brabham Park.

Manager Building and Environment

Under way.

Ongoing

APRIL 2018

17 Apr 2018

CCL

Question Taken On Notice

Cr Duffy requested information on LED street lighting, as well as current street lighting costs, be circulated to Councillors.

Director Technical Services

Information to be circulated to Councillors.

Gathering information and exploring funding sources.

September 2018

17 Apr 2018

CCL

Question Taken on Notice

Council requested an update report on Kurim Shops and the Windred Street property, to include an outline of Council’s costs incurred to date on these matters.

Manager Building and Environment

Report to be provided. Under legal cover.

October  2018

March 2018

27 March 2018

Extraordinary CCL

QUESTION TAKEN ON NOTICE

Cr Mileto requested information on whether the current operations of this business will be concluded once the development at Astill Drive is completed.

Senior Planner (Walker)

Response to be provided.

October  2018

20 March 2018

CCL

QUESTION TAKEN ON NOTICE

Cr Nugent requested information on the requirement to provide accessible parking spaces for hotel/motel accommodation or restaurants.

Director Development Services

Information to be provided.

October  2018

6 March 2018

CCL

QUESTION TAKEN ON NOTICE

Cr Duffy requested regular reporting on the contractor key performance indicators throughout the term of the contract.

Manager Building Services

Report to be provided quarterly via Current Works Report

October  2018

FEBRUARY 2018

20 Feb 2018

CCL

QUESTION TAKEN ON NOTICE

Cr Nugent requested a report providing further information on the process for investing Council funds and the types of products Council funds are invested in.

 

 

Manager Financial Services

Report to be provided as part of the 2019/20 Budget program.

November 2018

20 Feb 2018

CCL

QUESTION TAKEN ON NOTICE

Cr Nugent requested the next report provide information on why Lithgow Council has chosen not to participate in the Joint Organisation, and also how the funding is likely to be allocated.

Director Corporate and Commercial Services

Report to be provided.

November 2018

                                                                                                                                                         DECEMBER 2017                                                                                                                

7 Dec 2017

CCL

QUESTION TAKEN ON NOTICE

Cr Duffy requested a report on the feasibility of using a data analytics system to measure performance of the road network to support Council’s applications for grant funding.

Manager Works

System to be reviewed

September 2018 

7 Dec 2017

IPC

QUESTION TAKEN ON NOTICE

Cr Taylor requested the East Orange Channel be checked for weeds. This will be entered into Council’s Customer Request Management system.

Natural Resources Coordinator

CRM Reference – 9921/2017

Channel inspected on 20/11/2017 and 3/5/2018 and weeds controlled on each occasion. CRM’s 9171/2017, 3954/2018

COMPLETE

NOVEMBER 2017

21 Nov 2017

CCL

4.1 NOTICE OF MOTION - ESTABLISHMENT OF REST STOPS BY CR ROMANO

RESOLVED - 17/509  Cr S Romano/Cr S Munro

1   That Council build a stop and rest area at the entrances to Orange (similar to the one opposite Bathurst Correctional Centre) in the following locations:

•     Mitchell Highway – Bathurst side in the area adjacent to Dairy Creek Road

•     Mitchell Highway – Molong side in a suitable location to be identified

2   That these rest areas include a toilet block with disabled toilet including security lighting, space for caravans and RVs to stop, picnic area including BBQ’s with shaded seats and garbage bins, a children’s play area and a large sign including a map of Orange and visitor attractions.

3   That Council seek State and Federal Government funding for these rest stops.

Works Manager

Revised Target Date changed by: Wayne Gailey From: 05 Dec 2017 To: 05 Jul 2018

Reason: Investigation and design work required. No suitable grant funding opportunities exist at the moment. Budget estimates prepared for budget and grant funding consideration. Emailed to Garry Styles and Nick Redmond 23/4/18. 

UPDATE 9/7/18 : Revised Target Date changed by: Wayne Gailey from: 05 Jul 2018 to 30 June 2019:

Reason: Eastern Gateway Rest Stop included in Delivery and Operational Plan in 18/19 for $670,000 subject to grant funding.

June 2019

OCTOBER 2017

17 Oct 2017

CCL

QUESTION TAKEN ON NOTICE 

Cr Munro requested a report be prepared on whether the Pay It Forward facility in Peisley Street could be used as a domestic violence crisis centre.

Director Development Services

Report to be provided to Council.

October  2018

17 Oct 2017

CCL

MATTER ARISING

RESOLVED - 17/436  Cr K Duffy/Cr S Munro

1   That Council seek the support of Cabonne Council and Blayney Shire Council to review the 2006 Sub-Regional Rural and Industrial Land Use Strategy.

2   That Council seek funding from the State and Federal Governments for this study.

Director Development Services

Strategy now underway with Eltons consulting. Consultation has begun.

Ongoing

 

 


Council Meeting                                                                                    18 September 2018

 

 

5.3     Aussie NightMarkets Post-Event Statistical Information

RECORD NUMBER:       2018/2185

AUTHOR:                       Rachel Robinson, Events Officer    

 

 

EXECUTIVE Summary

At the Council meeting of 1 May 2018, a report on hosting the Aussie Night Markets in the Northcourt Area on 18 and 19 May 20018 was tabled for consideration. 

Council resolved the following:

RESOLVED - 18/204                                                                               Cr K Duffy/Cr G Taylor

That Council permit the Aussie Night Market event to proceed on 18 and 19 May 2018 as a one-off event, with a review to be undertaken after the event to determine community support within the Orange Local Government Area of the event.

Council has now received information provided by the event organiser for the Aussie Night Markets.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “11.2 Prosper - Develop and attract a variety of events, festivals, venues and activities for locals and visitors, ensuring accessibility for all”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

That Council resolves to note the report on the Aussie Night Markets.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

The Aussie Night Markets were conducted at the Northcourt Area on the 18 and 19 May 2018. The statistical information provided by the event organiser is as follows:

·    43 stallholders attended the event. This consisted of 11 food stalls, 9 food trucks, 3 dessert trucks, 8 dessert vendors and 12 arts and crafts stalls.

·    4 local stallholders attended the event. This consisted of 1 food truck, 2 dessert trucks and 1 dessert stall.

·    Attendees estimated for the event:

o 3500 attendees on the night of Friday, 18 May 2018

o 2500 attendees on the night of Saturday, 19 May 2018

The above estimation is based on the number of meals served, the rubbish generated from the event and the online response received for the event.

The event organiser, Aussie Night Markets, would like to note that of all the applications received, only five were received from local vendors. Four of these applications were received in the week leading up to the event, where at that late stage in the planning, a lot of the preparation had been finalised and applications had closed the week prior. Despite this, Aussie Night Markets were able to approve three of these four vendors in time in an effort to support local vendors at the event.

The event organiser has indicated they would like to return in future years. An application for 2019 event has not been received to date.

The month of May is not one of the busiest for regional events due to unpredictable weather conditions for outside events.  Regional events that occur in this month are the Orange Show, Yeoval Show, Eugowra Mural Weekend and Lyndhurst Team Penning (as sourced from the Visit Orange website).

The Markets appear to have been very well attended and have assisted to diversify the range of event offerings available to a broad cross-section of the Orange community. 

 

  


Council Meeting                                                                                    18 September 2018

 

 

5.4     Fees and Charges - Companion Animals Act Fees

TRIM REFERENCE:        2018/2247

AUTHOR:                       Nick Redmond, Manager Corporate and Community Relations    

 

 

EXECUTIVE Summary

At the time of the resolution to exhibit the 2018/19 Delivery Operational Plan, the gazetted companion animal fees had not yet been released.

They were released by the NSW Government during the exhibition period.

At the Council Meeting held on 19 June 2018, as part of the adoption of the Delivery Operational Plan, Council resolved to place on public exhibition the fees for the Companion Animals Act as circulated by the NSW Government.

The fees are recommended to Council for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.

Financial Implications

The increases in the gazetted fees may result in a minor increase in Council’s revenue. Council’s income from the registration of companion animals will be monitored and if a budget adjustment is required, an appropriate variation will be reported in a subsequent quarterly review.

Policy and Governance Implications

Nil

 

Recommendation

The Council resolves to approve the following fees for companion animals with effect from 1 July 2018:

a        Companion Animals – For a de-sexed animal - $57.00 with CPI to be applied from 1 July 2018

b       Companion Animals - For a de-sexed animal owned by an eligible pensioner - $24.00 with CPI to be applied from 1 July 2018

c        Companion Animals - For an animal not de-sexed - $207.00 with CPI to be applied from 1 July 2018

d       Companion Animals – Animal not de-sexed but kept by a recognised breeder for breeding purposes - $57.00 with CPI to be applied from 1 July 2018.

 

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

The public exhibition was finalised with no submissions received.

Following exhibition of these proposed fees, and no public submissions, the fees are recommended for adoption.

 

  


Council Meeting                                                                                    18 September 2018

 

 

5.5     NetWaste Strategic Recycling Plan

RECORD NUMBER:       2018/2262

AUTHOR:                       Wayne Davis, Manager Waste Services and Technical Support    

 

 

EXECUTIVE Summary

Council is aware of recent changes within the recycling industry brought about by China’s National Green Sword policy implementation and the subsequent interaction with other NetWaste affected Councils and State Government agencies in order to address long-term responses to recycling commodity trading and generally strengthen recycling within NSW. Through Councils’ lobbying efforts, the NSW Environment Protection Authority (EPA) made available a $2.5 Million Recycling Relief Fund (RRF) to provide temporary relief to NSW Councils outside the waste levy paying area in order to offset increased recycling costs associated with China’s National Sword policy and to support the ongoing delivery of recycling services. Orange City Council made application for this relief funding and was successful for the entire allotted funding period of four months under the scheme funding requirements, however, it is subject to Council within its voluntary waste group (NetWaste) preparing and endorsing a Regional Recycling Strategy and submitting it to the EPA by 30 September 2018.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “8.3 Preserve - Promote the range of recycling services”.

Financial Implications

Council will receive from the EPA under the Recycling Relief Fund a potential allocation of $94,636.00 subject to submitting an endorsed Regional Recycling Strategy with final report according to the grant conditions associated with Council’s submission accepted on 20 July 2018.

Policy and Governance Implications

Council must adhere to the approved Funding Agreement including Milestone reporting to the EPA under the Recycling Relief Fund Application Number RRF/005.

 

 

Recommendation

That Council endorses the NetWaste Strategic Recycling Plan (2018-2023)

 

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Orange City Council and 12 other participating Councils within the NetWaste voluntary waste group engaged Wright Corporate Strategy to develop the attached Regional Strategic Recycling Plan. This Plan will guide Council’s future direction in maintaining sustainable recycling services and assist with accessing State funding allocations to address recent processing increases brought about by the China Sword Policy position. The Plan sets direction over a five year period and aims to make our recycling services and market conditions more resilient and adaptable to future change in the industry.

The Action Plan is supported with a Technical Strategy document which sets the context and content for ongoing implementation. Each of the five action areas comprise a number of specific actions with explanatory detail, including a timeline within the five year project period which was created on the basis of outcomes from a multi-criteria analysis.

The actions move toward a circular economy approach to resource recovery and management aiming to secure regional recycling hubs on the basis of competitive advantages within the region, hopefully developing niche processing capabilities and reuse markets for recyclates based on quality and reliability of supply.

Each of the participating Councils have a specific role to play in delivering the Plan, however, it has to be recognised that private industry and support from the State and Federal Government sectors will all need to play significant roles over the next five years.

 

 

Attachments

1          NetWaste Strategic Recycling Plan (2018-2023), D18/47356

 


Council Meeting                                                                                                       18 September 2018

5.5                       NetWaste Strategic Recycling Plan

Attachment 1      NetWaste Strategic Recycling Plan (2018-2023)

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Council Meeting                                                                                    18 September 2018

 

 

6     Closed Meeting

The General Manager will advise the Council if any written submissions have been received relating to any item advertised for consideration by a closed meeting of Orange City Council.

The Mayor will extend an invitation to any member of the public present at the meeting to make a representation to Council as to whether the meeting should be closed for a particular item.