Ordinary Council Meeting

 

Agenda

 

4 September 2018

 

 

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Ordinary meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 4 September 2018 commencing at 7.00pm.

 

 

Garry Styles

General Manager

 

For apologies please contact Administration on 6393 8218.

    

 


Council Meeting                                                                                       4 September 2018

Agenda

EVACUATION PROCEDURE

In the event of an emergency, the building may be evacuated. You will be required to vacate the building by the rear entrance and gather at the breezeway between the Library and Art Gallery buildings. This is Council's designated emergency muster point.

Under no circumstances is anyone permitted to re-enter the building until the all clear has been given and the area deemed safe by authorised personnel.

In the event of an evacuation, a member of Council staff will assist any member of the public with a disability to vacate the building.

 

1                Introduction.. 4

1.1            Apologies and Leave of Absence. 4

1.2            Livestreaming and Recording. 4

1.4            Acknowledgement of Country. 4

1.5            Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests. 4

2                Mayoral Minutes. 4

Nil

             

              PRESENTATION TO COUNCIL BY MEMBER FOR CALARE - PHIL DONATO - ISSUES AFFECTING ORANGE

 

COUNCIL MEETING ADJOURNS FOR THE CONDUCT OF THE OPEN FORUM

COUNCIL MEETING RESUMES

3                Confirmation of Minutes of Previous Meeting.. 4

3.1            Minutes of the Ordinary Meeting of Orange City Council held on 21 August 2018  5

 

COUNCIL MEETING ADJOURNS FOR THE CONDUCT OF THE POLICY COMMITTEES

Planning and Development - Chaired by Cr Russell Turner

              Employment and Economic Development - Chaired by Cr Jeff Whitton

              Infrastructure - Chaired by Cr Sam Romano

              Sport and Recreation - Chaired by Cr Jason Hamling

              Environmental Sustainability - Chaired by Cr Stephen Nugent

              Finance - Chaired by Cr Joanne McRae

              Services - Chaired by Cr Kevin Duffy

COUNCIL MEETING RESUMES

 

4                Notices of Motion/Notices of Rescission.. 13

Nil

 

5                General Reports. 15

5.1            Election of Deputy Mayor. 15

5.2            Dates for Meetings of Council 21

5.3            Policy Committees of Council 23

5.4            2017/18 Financial Statements. 45

5.5            Performance Indicators - Final Quarter 2017/18. 55

5.6            Update - Crown Land Negotiation Program.. 133

5.7            Annual Waste Diversion and Education Strategy Implementation - 2017/18. 145

6                Closed Meeting – no items for consideration

 


Council Meeting                                                                                       4 September 2018

1       Introduction

1.1     Apologies and Leave of Absence

1.2     LIVESTREAMING AND RECORDING

This Council Meeting is being livestreamed and recorded. By speaking at the Council Meeting you agree to being livestreamed and recorded. Please ensure that if and when you speak at this Council Meeting that you ensure you are respectful to others and use appropriate language at all times. Orange City Council accepts no liability for any defamatory or offensive remarks or gestures made during the course of this Council Meeting. A recording will be made for administrative purposes and will be available to Councillors.

1.3     Acknowledgement of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of the Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Aboriginal Australians who are present.

1.4     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting.

2       Mayoral Minutes

Nil       

3       Confirmation of Minutes of Previous Meeting

RECOMMENDATION

That the Minutes of the Ordinary Meeting of Orange City Council held on 21 August 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate records of the proceedings of the Council meeting held on 21 August 2018.

Attachments

1        Minutes of the Ordinary Meeting of Orange City Council held on 21 August 2018



ORANGE CITY COUNCIL

MINUTES OF THE

Ordinary Council Meeting

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 21 August 2018

COMMENCING AT 7.00pm


 1      Introduction

Attendance

Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr G Taylor (7.10pm), Cr R Turner, Cr J Whitton

Acting General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Manager Corporate Governance, Manager Corporate and Community Relations

 

1.1     APOLOGIES

Nil

1.2     LIVESTREAMING AND RECORDING

The Mayor advised that the meeting was being livestreamed and recorded.

 

1.3     OPENING PRAYER

JON BAKER OF THE CHURCH OF CHRIST LED THE COUNCIL IN PRAYER

 

1.4     ACKNOWLEDGEMENT OF COUNTRY

 

1.5     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Cr S Nugent declared a less than significant non-pecuniary interest in item 5.8 (Use of Lake Canobolas for Paddle Board Hire) as he is a staff member of OCTEC.

Cr J Whitton declared a less than significant non-pecuniary interest in item 5.8 (Use of Lake Canobolas for Paddle Board Hire) as he is the Chair of OCTEC.

Cr R Kidd declared a less than significant non-pecuniary interest in item 5.8 (Use of Lake Canobolas for Paddle Board Hire) as he is a Director of OCTEC.

2       Mayoral Minutes

Nil 

3       Confirmation of Minutes of Previous Meeting

RESOLVED - 18/377                                                                             Cr T Mileto/Cr S Munro

That the Minutes of the Ordinary Meeting of Orange City Council held on 7 August 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 7 August 2018.

4       Notices of Motion/Notices of Rescission

Nil

LATE ITEMS

RESOLVED - 18/378                                                                        Cr J Hamling/Cr S Romano

That the following late items be dealt with at the meeting of Orange City Council held on 21 August 2018:

Item 5.10 – LGNSW Conference 2018 – Notices of Motion

Item 5.11 – Council Meeting – Election of Deputy Mayor

 

5       General Reports

5.1     Recommendations and Resolutions from Policy Committees

TRIM Reference:        2018/2066

RESOLVED - 18/379                                                                           Cr J Hamling/Cr S Munro

1        That the resolutions made by the Employment and Economic Development Policy Committee at its meeting held on 7 August 2018 be noted.

2        That the resolutions made by the Infrastructure Policy Committee at its meeting held on 7 August 2018 be noted.

3        That the resolutions made by the Sport and Recreation Policy Committee at its meeting held on 7 August 2018 be noted.

4        That the resolutions made by the Environmental Sustainability Policy Committee at its meeting held on 7 August 2018 be noted.

5        That the resolutions made by the Finance Policy Committee at its meeting held on 7 August 2018 be noted.

6        That the resolutions made by the Services Policy Committee at its meeting held on 7 August 2018 be noted.

 

 

MATTERS ARISING

Cr Duffy requested Council be provided with details of the companies involved in the DPI development and also copies of any contracts entered into by Council regarding the DPI development and site.

 

Cr Duffy requested a report on the impact the Myer food court development would have on other businesses in the CBD.

 

Cr Nugent requested a correction be made to the Services Policy Committee Minutes of 7 August 2018 to say that Cr Nugent is a staff member of OCTEC, not a Board member.

 

5.2     Update on Outstanding Resolutions of Council including Questions Taken on Notice and Notices of Motions.

TRIM Reference:        2018/1940

RESOLVED - 18/380                                                                            Cr S Nugent/Cr S Munro

That the information provided in the report by the Manager Corporate Governance on Outstanding and Completed Notices of Motion, Questions of Notice and Matters arising be acknowledged.

 

 

MATTER ARISING

Cr Taylor requested additional detail regarding the Councillor Legal Briefing to include a breakdown of the Council’s costs associated with the briefing including staff costs and any expenses incurred by the service providers (such as travel and accommodation) paid by the Council.

 

5.3     Statement of Investments - July 2018

TRIM Reference:        2018/1983

RESOLVED - 18/381                                                                             Cr S Munro/Cr J McRae

1        That Council receives the Statement of Investments as at 31 July 2018.

2        That Council receives and adopts the certification of the Responsible Accounting Officer.

 

 

5.4     Inland Rail Conference Councillor Report - 18 - 19 July 2018

TRIM Reference:        2018/1937

RESOLVED - 18/382                                                                              Cr J McRae/Cr T Mileto

That the report from the Inland Rail Conference be noted.

 

 


 

 

5.5     Request to enter into new Parking Agreement at the Orange City Centre

TRIM Reference:        2018/1976

RESOLVED - 18/383                                                                           Cr S Munro/Cr J Hamling

1        That Council support the proposal to enter into a new parking agreement with the City Centre on the basis of a three hour patrol and that the General Manager be authorised to negotiate the finer details of the parking agreement with the owners or Centre Manager of the Orange City Centre at 212-220 Summer Street, Orange under Section 650(6) of the Local Government Act 1993 and on the terms of this report and to implement such parking agreement so that it is at full cost recovery and satisfactory to Council.

2        That permission be granted to affix the Council Seal on all relevant documents.

 

 

5.6     Recommendations and Resolutions from Planning and Development Committee

TRIM Reference:        2018/2070

RESOLVED - 18/384                                                                            Cr S Munro/Cr R Turner

That the resolutions made by the Planning and Development Committee at its meeting held on 14 August 2018 be noted.

 

 

5.7     Lease of Cook Park Guildry

TRIM Reference:        2018/1159

RESOLVED - 18/385                                                                            Cr S Munro/Cr S Nugent

1        That Council enter into a 5 year lease (with one 5 year option) with Cook Park Guildry Co-operative Limited of the Bastick Cottage in Cook Park at a rental of $150 per week.

2        That permission be granted for the use of the Council Seal on all necessary documentation.

 

 


 

 

5.8     Use of Lake Canobolas for Paddle Board Hire

TRIM Reference:        2018/1952

Cr S Nugent declared a less than significant non-pecuniary interest in this item, as he is a staff member of OCTEC.

Cr J Whitton declared a less than significant non-pecuniary interest in this item, as he is the Chair of OCTEC.

Cr R Kidd declared a less than significant non-pecuniary interest in this item, as he a Director of OCTEC.

RESOLVED - 18/386                                                                            Cr S Nugent/Cr S Munro

1        That Council enter into a Licence Agreement for the use of Lake Canobolas for a stand up paddleboard hire facility for up to 3 years.

2        That permission be granted for the use of the Council Seal on any necessary documentation.

 

 

5.9     Lease Site U at Orange Airport

TRIM Reference:        2018/1751

RESOLVED - 18/387                                                                          Cr S Romano/Cr R Turner

1        Council enter into consecutive leases of five years each to a maximum of 20 years with Aero Refuellers Pty Limited at the Orange Airport.

2        The Council delegate to the General Manager authority to negotiate the terms of the lease and to take such actions as may be necessary or convenient to execute the lease.

3        That approval be granted for the use of the Council Seal on any necessary documentation if required.

 

 

5.10   LGNSW Conference 2018 - Notices of Motions

TRIM Reference:        2018/2116

RESOLVED - 18/388                                                                            Cr S Nugent/Cr S Munro

1        That Council approve the Notices of Motions outlined in the report for submissions to the NSW Local Government Conference 2018.

2        That Council appoint Cr R Kidd, Cr J McRae and Cr K Duffy as voting delegates to the NSW Local Government Conference with Cr J Whitton and Cr S Munro reserve delegates.

 

 

5.11   Council Meeting - Election of Deputy Mayor

TRIM Reference:        2018/2127

RESOLVED - 18/389                                                                             Cr R Turner/Cr T Mileto

That at the Council Meeting be held on Tuesday 4 September 2018, commencing at 7.00pm, the Council vote in relation to:

1    Election of a Deputy Mayor for the 2018/2019 period;

2    Policy Committees and election of Policy Committee Chairpersons; and

3    Community Committee Framework.

 

 

FOOD FOR FARMERS

RESOLVED - 18/390                                                                            Cr K Duffy/Cr S Romano

That Council approve a donation of $1,000 to Food for Farmers subject to a Request for Financial Assistance form being filled in.

 

6       Closed Meeting

In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.

In response to a question from the Mayor, the General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.

The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.

RESOLVED - 18/391                                                                            Cr S Nugent/Cr J McRae

That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:

6.1     Sale 4 Trappit Place - Lot 102 DP 1180866

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 


 

The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 8.10pm.

The Mayor declared the Ordinary Meeting of Council resumed at 8.14pm.

7       Resolutions from Closed Meeting

The Acting General Manager read out the following resolution made in the Closed Meeting of Council.

6.1     Sale 4 Trappit Place - Lot 102 DP 1180866

TRIM Reference:        2018/1912

RESOLVED - 18/392                                                                            Cr R Turner/Cr S Munro

1        That Council sell 4 Trappit Place Orange for the sum of $183,430 (ex GST). 

2        That the proceeds be transferred to the Land Development Reserve.

3        That permission be granted for the use of the Council Seal on any relevant document if required.

 

The Meeting Closed at 8.15PM

 

This is Page Number 7 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 21 August 2018.

     


Council Meeting                                                                                       4 September 2018

 

 

4       Notices of Motion/Notices of Rescission

Nil


Council Meeting                                                                                       4 September 2018

 

 

5       General Reports

5.1     Election of Deputy Mayor

TRIM REFERENCE:        2018/2153

AUTHOR:                       Garry Styles, General Manager    

 

 

EXECUTIVE Summary

The Local Government Act 1993 provides that Council may elect a Councillor to be the Deputy Mayor (section 231).  Under clause 8.6.1 of the Code of Meeting Practice the “election of Deputy Mayor will take place at the first meeting of Council in September each year”. This report is prepared on the basis that Council wishes to elect a Deputy Mayor, and provides a process for this election to take place.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.

Financial Implications

Nil

Policy and Governance Implications

Section 231 of the Local Government Act provides that the term of the Deputy Mayor can be for the mayoral term or a shorter term. This report proposes an annual election of Deputy Mayor however Council could resolve a different term.

 

Recommendation

1        That Council elect a Deputy Mayor for the 2018 to ___________ period.

2        That the method of voting for the election of Deputy Mayor be ordinary ballot.

3        That the General Manager, acting as the Returning Officer, conduct the election for the Deputy Mayor.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.


 

SUPPORTING INFORMATION

The procedure to be followed for the conduct of the Elections is to be in accordance with Schedule 7 of the Local Government (General) Regulation 2005 which states (in part):

1        The General Manager is the Returning Officer.

2        a)      A Councillor may be nominated without notice for election as Deputy Mayor

          b)      The nomination is to be made in writing by two or more Councillors (one of whom may be the nominee). The nomination is not valid unless the nominee has indicated consent to the nomination in writing

          c)       The nomination is to be delivered or sent to the Returning Officer

          d)      The Returning Officer is to announce the names of the nominees at the Council Meeting at which the election is to be held.

Nominations can be lodged in a locked ballot box, which is located in the General Manager’s office and will be in the Council Chamber prior to the Meeting. A nomination form has been provided with this report.

At the start of the meeting, the Returning Officer will unlock the box and announce the nominated Councillors for the position of Deputy Mayor. Nominated Councillors will be given the opportunity to decline nomination for position of Deputy Mayor at this time.

The Election count and procedures for nominations, as set out in the Local Government (General) Regulation 2005 Schedule 7, are detailed below:

Election

3        (1)     If only one Councillor is nominated, that Councillor is elected.

          (2)     If more than one Councillor is nominated, the Council is to resolve whether the election is to proceed by preferential ballot, by ordinary ballot or by open voting.

          (3)     The election is to be held at the Council Meeting at which the Council resolves on the method of voting.

          (4)     “ballot” has its normal meaning of secret ballot

                   “open voting” means voting by a show of hands or similar means.

Ordinary Ballot or Open Voting

Marking of Ballot Papers

5        (1)     If the election proceeds by ordinary ballot, the Returning Officer is to decide the   manner in which votes are to be marked on the ballot-papers.

(2)     The formality of a ballot-paper under this Part must be determined in accordance with clause 345 (1) (b) and (c) and (6) of this Regulation as if it were a ballot-paper referred to in that clause.

          (3)     An informal ballot-paper must be rejected at the count.


 

Count - 2 Candidates

6        (1)     If there are only 2 candidates, the candidate with the higher number of votes is elected.

          (2)     If there are only 2 candidates and they are tied, the one elected is to be chosen by lot.

Count - 3 or more candidates

7        (1)     If there are 3 or more candidates, the one with the lowest number of votes is to be excluded.

          (2)     If 3 or more candidates remain, a further vote is taken of those candidates and the one with the lowest number of votes from that further vote is to be excluded.

          (3)     If, after that, 3 or more candidates still remain, the procedure set out in subclause (2) is to be repeated until only 2 candidates remain.

          (4)     A further vote is to be taken of the 2 remaining candidates.

          (5)     Clause 6 of this Schedule then applies to the determination of the election as if the 2 remaining candidates had been the only candidates.

          (6)     If at any stage during a count under subclause (1) or (2), 2 or more candidates are tied on the lowest number of votes, the one excluded is to be chosen by lot.

Preferential Ballot

Ballot-papers and Voting

9        (1)     The ballot-papers are to contain the names of all the candidates. The Councillors are to mark their votes by placing the numbers ‘1’, ‘2’ and so on against the various names so as to indicate the order of their preference for all the candidates.

          (2)     The formality of a ballot-paper under this Part is to be determined in accordance with clause 345 (1) (b) and (c) and (5) of this Regulation as if it were a ballot-paper referred to in that clause.

          (3)     An informal ballot-paper must be rejected at the count.


 

Count

10      (1)     If a candidate has an absolute majority of first preference votes, that candidate is elected.

             (2)     If not, the candidate with the lowest number of first preference votes is excluded and the votes on the unexhausted ballot-papers counted to him or her are transferred to the candidates with second preference on those ballot-papers.

          (3)     A candidate who then has an absolute majority of votes is elected, but, if no candidate then has an absolute majority of votes, the process of excluding the candidate who has the lowest number of votes and counting each of his or her unexhausted ballot-papers to the candidates remaining in the election next in order of the voter’s preference is repeated until one candidate has received an absolute majority of votes.  The latter is elected.

             (4)     In this clause, absolute majority, in relation to votes, means a number that is more than one-half of the number of unexhausted formal ballot-papers.

In the past, Council has nominated to conduct the election of Deputy Mayor by Ordinary Ballot and therefore that method of voting is recommended.

Choosing by Lot

11      To choose a candidate by lot, the names of candidates who have equal numbers of votes are written on similar slips of paper by the Returning Officer, the slips are folded by the Returning Officer so as to prevent the names being seen, the slips are mixed and one is drawn at random by the Returning Officer and the candidate whose name is on the drawn slip is chosen.

Result

12      The result of the election is:

             a)      To be declared to the Councillors at the Council Meeting at which the election is held by the Returning Officer; and

          b)      To be delivered or sent to the Chief Executive of the Office of Local Government and to the Secretary of Local Government New South Wales.


 

ORANGE CITY COUNCIL

NOMINATION FOR THE POSITION OF DEPUTY MAYOR

(Under Schedule 7, Local Government (General) Regulation 2005)

We, the undersigned, hereby nominate __________________________________________

for the position of DEPUTY MAYOR for the 2018/19 Term of Office.

** A minimum of two nominators is required**

 

Nominator

 

 

 

 

Name

 

Signed

 

 

 

 

 

 

 

 

Nominator

 

 

 

 

Name

 

Signed

 

 

 

 

 

 

 

 

Nominator

 

 

 

 

Name

 

Signed

 

 

 

 

 

 

 

 

Nominator

 

 

 

 

Name

 

Signed

 

 

 

 

 

 

 

 

 

 

 

Date                                    2018

 

 

 

I,________________________________________ CONSENT TO MY NOMINATION FOR THE

POSITION OF DEPUTY MAYOR FOR THE 2018/19 TERM OF OFFICE

 

SIGNED ____________________________      DATE __________________________

 

 

  


Council Meeting                                                                                       4 September 2018

 

 

5.2     Dates for Meetings of Council

TRIM REFERENCE:        2018/2154

AUTHOR:                       Garry Styles, General Manager    

 

 

EXECUTIVE Summary

This report seeks to confirm the frequency of Council meetings.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.

Financial Implications

Nil

Policy and Governance Implications

Any change to meeting frequency set by the previous Council will require an amendment to the Code of Meeting Practice. Any change to this Code must be placed on public exhibition for 28 days prior to resolution by Council for any change to be put into place.

 

 

Recommendation

That Council approves as follows:

1     The meeting schedule as set out in the Code of Meeting Practice; and

2     An Ordinary Meeting of Council be held on the first Tuesday of the month at 7pm; and

3     Ordinary Policy Committees (being the Planning and Development Committee, Employment and Economic Development Policy Committee, Infrastructure Policy Committee, Sport and Recreation Policy Committee, Environmental Sustainability Policy Committee, Finance Policy Committee, Services Policy Committee) be held on the first Tuesday of each month as part of a Council Meeting to commence at 7pm; and

4     An Open Forum is held at the first and/or second meeting of each month subject to requirement; and

5     An Ordinary Council Meeting be held on the third Tuesday of each month commencing at 7pm; and

6     Councillor Workshops be held on the second Tuesday of each month if required, commencing at 6pm.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Under section 365 of the Act the Council must hold meetings on a regular basis as decided by the Council.  At a minimum the Council must meet at least ten (10) times per year, with each meeting being held in a different month.  It is up to the elected Council to decide when and where to have its meetings.

The elected Council has historically held meetings twice each month on the first and third Tuesday, with Policy Committee meetings once a month of the first Tuesday and the Open Forum held if members of the community request the right to address the Council.

The proposed resolution above would preserve the status quo. 

It is open to the elected Council to modify the schedule if this is resolved by the majority of Councillors.  Any change would have to be placed on public exhibition for 28 days and the resource and funding implications assessed. 

 

  


Council Meeting                                                                                       4 September 2018

 

 

5.3     Policy Committees of Council

TRIM REFERENCE:        2018/2155

AUTHOR:                       Samantha Freeman, Manager Corporate Governance    

 

 

EXECUTIVE Summary

It has been Council’s practice to establish a number of Policy Committees, and to delegate authority to those Committees to determine a range of matters, with exception to matters that would cause expenditure outside Council’s adopted Community Strategic Plan and Delivery Operational Plan.

This report seeks Council’s determination of the Policy Committee structure and to elect Chairpersons of each Policy Committee.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.

Financial Implications

Nil

Policy and Governance Implications

All Committees are subject to Council’s Code of Meeting Practice.

 

Recommendation

That Council approves:

1        The Policy Committee Structure set out in Attachment 1 to this Agenda; and

2        That the method of voting for the election of Policy Committee Chairs be by ordinary ballot; and

3        That the General Manager, acting as Returning Officer, conduct the election for the Policy Committee Chairs.

 

further considerations

Consideration has been given the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.


 

SUPPORTING INFORMATION

The current Policy Committee structure is:

a    Planning and Development Committee

b    Employment and Economic Development

c    Infrastructure

d    Sport and Recreation

e    Environmental Sustainability

f     Finance

g    Services

For Council’s information, the reporting line for the current Community Committees through the above Policy Committees is attached.

Council will be required to determine the Chairperson for each Policy Committee established at the meeting. Also attached are the Charters for the Policy Committees.

Election of Chairperson(s)

Council will need to resolve the method of voting. It is recommended that the method of voting be ordinary ballot.

The procedure to be followed for the conduct of the elections will be similar to the process adopted for the election of the Deputy Mayor, except for the requirement to provide nominations in writing.

Councillors may nominate for the position of Chairperson without notice at the meeting, and nominations do not need to be in writing. The General Manager will call for nominations and conduct the election for one Policy Committee at a time.

Procedures for the election count, as set out in the Local Government (General) Regulation 2005 Schedule 7, are detailed below:

Election

3        (1)     If only one Councillor is nominated, that Councillor is elected.

          (2)     If more than one Councillor is nominated, the Council is to resolve whether the election is to proceed by preferential ballot, by ordinary ballot or by open voting.

          (3)     The election is to be held at the Council Meeting at which the Council resolves on the method of voting.

          (4)     “ballot” has its normal meaning of secret ballot

                   “open voting” means voting by a show of hands or similar means.


 

Ordinary Ballot or Open Voting

Marking of Ballot Papers

5        (1)     If the election proceeds by ordinary ballot, the Returning Officer is to decide the   manner in which votes are to be marked on the ballot-papers.

(2)     The formality of a ballot-paper under this Part must be determined in accordance with clause 345 (1) (b) and (c) and (6) of this Regulation as if it were a ballot-paper referred to in that clause.

          (3)     An informal ballot-paper must be rejected at the count.

Count - 2 Candidates

6        (1)     If there are only 2 candidates, the candidate with the higher number of votes is elected.

          (2)     If there are only 2 candidates and they are tied, the one elected is to be chosen by lot.

Count - 3 or more candidates

7        (1)     If there are 3 or more candidates, the one with the lowest number of votes is to be excluded.

          (2)     If 3 or more candidates remain, a further vote is taken of those candidates and the one with the lowest number of votes from that further vote is to be excluded.

          (3)     If, after that, 3 or more candidates still remain, the procedure set out in subclause (2) is to be repeated until only 2 candidates remain.

          (4)     A further vote is to be taken of the 2 remaining candidates.

          (5)     Clause 6 of this Schedule then applies to the determination of the election as if the 2 remaining candidates had been the only candidates.

          (6)     If at any stage during a count under subclause (1) or (2), 2 or more candidates are tied on the lowest number of votes, the one excluded is to be chosen by lot.

Preferential Ballot

Ballot-papers and Voting

9        (1)     The ballot-papers are to contain the names of all the candidates. The Councillors are to mark their votes by placing the numbers ‘1’, ‘2’ and so on against the various names so as to indicate the order of their preference for all the candidates.

          (2)     The formality of a ballot-paper under this Part is to be determined in accordance with clause 345 (1) (b) and (c) and (5) of this Regulation as if it were a ballot-paper referred to in that clause.

          (3)     An informal ballot-paper must be rejected at the count.


 

Count

10      (1)     If a candidate has an absolute majority of first preference votes, that candidate is elected.

             (2)     If not, the candidate with the lowest number of first preference votes is excluded and the votes on the unexhausted ballot-papers counted to him or her are transferred to the candidates with second preference on those ballot-papers.

          (3)     A candidate who then has an absolute majority of votes is elected, but, if no candidate then has an absolute majority of votes, the process of excluding the candidate who has the lowest number of votes and counting each of his or her unexhausted ballot-papers to the candidates remaining in the election next in order of the voter’s preference is repeated until one candidate has received an absolute majority of votes.  The latter is elected.

             (4)     In this clause, absolute majority, in relation to votes, means a number that is more than one-half of the number of unexhausted formal ballot-papers.

Choosing by Lot

11      To choose a candidate by lot, the names of candidates who have equal numbers of votes are written on similar slips of paper by the Returning Officer, the slips are folded by the Returning Officer so as to prevent the names being seen, the slips are mixed and one is drawn at random by the Returning Officer and the candidate whose name is on the drawn slip is chosen.

Attachments

1          Policy and Community Committee Structure - September 2018, D18/44147

2          Policy Committee Charters - 2018, D18/44563

3          Nomination form - Chairperson - Policy Committee, D15/31558

 


Council Meeting                                                                                                                 4 September 2018

5.3                       Policy Committees of Council

Attachment 1      Policy and Community Committee Structure - September 2018

D18/44147

Policy and Community Committee Structure established by the previous Council

Orange City Council

Policy Committees (comprise all Councillors only)

Employment and Economic Development

Finance

Services

Infrastructure

Sport and Recreation

Environmental Sustainability

Planning and Development

Community Committees reporting to the Policy Committees – Members include Councillors and members of the public

Economic Development

Orange Health Liaison

Sister Cities

 

Audit and Risk Management

Spring Hill

Lucknow

Clifton Grove

Ageing and Access

Cultural Heritage

Community Safety and Crime Prevention

NAIDOC Week

Orange Regional Museum

Centenary of World War I

Orange Conservatorium and Planetarium

City of Orange Traffic (**statutory committee)

Floodplain Risk Management

Orange and Cabonne Road Safety

Orange Airport

Sport and Recreation (incl Bicycling)

Orange Showground

Australia Day

 

Companion Animals

Tidy Towns

Environmental Sustainability

Parks, Trees and Waterways

 

 

** Parks, Trees and Waterways has been moved to Environmental Sustainability as per the Committee Charter.**


Council Meeting                                                                                                          4 September 2018

5.3                       Policy Committees of Council

Attachment 2      Policy Committee Charters - 2018

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Council Meeting                                                                                      4 September 2018

5.3                       Policy Committees of Council

Attachment 3      Nomination form - Chairperson - Policy Committee

NOMINATION FOR THE POSITION OF CHAIRPERSON FOR THE

 

..................................................................................................................... POLICY COMMITTEE

 

(Under Schedule 7, Local Government (General) Regulation 2005)

I, hereby nominate __________________________________________

for the position of Chairperson of the above Policy Committee for the 2018/19 Term of Office.

** A minimum of two nominators is required**

 

Nominator

 

 

 

 

Name

 

Signed

 

 

 

 

 

 

 

 

Nominator

 

 

 

 

Name

 

Signed

 

 

 

 

 

 

 

 

Nominator

 

 

 

 

Name

 

Signed

 

 

 

 

 

 

 

 

Nominator

 

 

 

 

Name

 

Signed

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Date                                    2018

 

 

 

I,________________________________________ CONSENT TO MY NOMINATION FOR THE

POSITION OF CHAIRPERSON FOR THE 2018/19 TERM OF OFFICE

 

SIGNED ____________________________      DATE __________________________


Council Meeting                                                                                       4 September 2018

 

 

5.4     2017/18 Financial Statements

TRIM REFERENCE:        2018/1916

AUTHOR:                       Mark Burdack, Director Corporate and Commercial Services    

 

 

EXECUTIVE SUMMARY

Council’s 2017/18 financial reports are presented in draft form and it is recommended they be provided to the Council’s auditors.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.2 Collaborate - Ensure financial stability and support efficient ongoing operation”.

Financial Implications

Nil

Policy and Governance Implications

Nil              

 

Recommendation

1        That Council authorise the Mayor, Chairperson of Finance Policy Committee, General Manager and Responsible Accounting Officer to sign the Statement by Council and Management for the General Purpose and Special Purpose Financial Statements in order for Council’s Auditors to conduct the audit and upon completion of the audit, issue an audit statement in accordance with section 413(2)(c) of the Local Government Act 1993.

2        That Council’s Auditor be invited to present the Audit Report to Council.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Attached are the draft income statements and balance sheets for both the General Purpose Financial Statements and Special Purpose Financial Statements. As part of the audit process, these financial reports may be subject to change.

Both the General Purpose Financial Statements and Special Purpose Financial Statements for the year ending 30 June 2018 have been prepared in accordance with:

·    The Local Government Act 1993

·    The Australian Accounting Standards and Professional pronouncements

·    The Local Government Code of Accounting Practice and Financial Reporting.

 

The completed and audited Financial Statements are required to be lodged with the Office of Local Government no later than 31 October 2018.

The Auditor will be invited to make a presentation to Council upon completion of the audit process.

 

Attachments

1          Draft Financial reports 2017/2018, D18/44441

  


Council Meeting                                                                                                          4 September 2018

5.4                       2017/18 Financial Statements

Attachment 1      Draft Financial reports 2017/2018

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Council Meeting                                                                                       4 September 2018

 

 

5.5     Performance Indicators - Final Quarter 2017/18

TRIM REFERENCE:        2018/2150

AUTHOR:                       Mark Burdack, Director Corporate and Commercial Services    

 

 

EXECUTIVE Summary

This report provides the final quarter review of the 2017/18 Delivery/Operational Plan. The report illustrates the progress Council has made on the strategies and tasks identified in its strategic planning documents.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “17.1 Collaborate - Provide representative, responsible and accountable community governance”.

Financial Implications

Nil

Policy and Governance Implications

This report provides the consolidated progress made in implementing Council’s Delivery/Operational Plan 2017/18, as required by the Integrated Planning and Reporting obligations.

 

Recommendation

That the Performance Indicators - Final Quarter 2017/18 be acknowledged.

 

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

Service Delivery

The Performance Indicators highlight progress in achieving the strategies and actions set by Council’s Delivery/Operational Plan. The “traffic light” indicators show the status of progress. Those actions with green lights are completed. Amber light indicate a measure of progress without the task being fully completed. Red lights indicate that progress has not been made, or is limited. Progress may be limited for a range of reasons, and comments are provided on each task. Despite some red lights, Council has continued to provide a very high level of service to the Orange Community.

SUPPORTING INFORMATION

The performance indicators for the April to June 2018 quarter are provided.

The financial reports relating to Council’s year-end budget performance will be the subject of a separate report to Council in September 2018.

As the last report for the 2017/18 year, the following are some of the highlights and achievements in the quarter noted in the attached:

 

Direction

Ref

Achievement

Our City

1.3.5

The development of the new 10-year Community Strategic Plan by using improved data capture, extensive community engagement on many different platforms and in-house graphic design - high-level opportunities that were not available when the last Community Strategic Plan was developed 10 years ago.

Our City

1.1.5

Website upgrade continuing and the Council Facebook page had a weekly reach of between 10,000 and 20,000 people.

Our City

1.1.2

 

Personal Development/Training programs being developed for individual Councillors as they complete the online Capabilities assessment (LGNSW) and ongoing training will occur as a result of this process.

Our Community

8.1

Delivery of a wide range of schools programs and public engagement via Councils cultural institutions

Our Community

5.1

Delivery of high class public open space, including parks, precincts, aquatic centre and sporting facilities. 

Our Community

9.1

Delivery of community services across complex and changing funding arrangements including child care, aged care and disability services.

Our Economy

 

Work on gateway tourist park subdivision continuing.

Our Economy

11.1.1

Orange City Council continued to support business development, through the administration of Shop Local Program, Supply Directory, referrals to government and non-government agencies and participation in REDS (Regional Economic Development Strategy Project). A total of 170 businesses were assisted in the quarter.

Our Economy

11.2.1

The annual function for new residents was hosted by Council at the Botanic gardens and 140 people attended.

During the quarter 310 jobs were loaded onto the Evocities website.

Our Environment

13.3.2

Participate in the NSW Blue Star Program (previously Tidy Towns). The Orange Tidy Towns Program was again the winner for Regional NSW. Orange won the Dame Phyllis Frost Litter Awards and the Environmental Sustainability Award. A Highly Commended was received for the Young Environmental Achievement Award. Orange did not win the Overall Award.

Our Environment

7.2.7

Ranger Services were required in the year to manage the highest level of complaints and incidents on record. Rangers responded to 1499 formal notifications/complaints, which included investigating and taking appropriate action following 148 dog attacks (most of which were attacks on other animals).  Additionally, in the last quarter, staff also took on additional work managing an animal shelter for Council.  The level of service provided to the public has indeed increased.

 

Our Environment

13.3.1

Waste Services had an Open tender out for construction of Cell 3 at the Euchareena Rd Resource Recovery Centre. Subsequently, awarded contract to Keeden Contracting P/L for the sum of $1,016,213.81 GST exclusive amount.

Council resolved to accept a gate fee increase from Visy Recycling to continue processing recyclables as a result of the China Sword policy position. Council submitted an application for Relief Funding to support the increased recycling processing charges.

 

Attachments

1          Performance Indicators - 2017/21 Quarter 4 (April 2018 to June 2018), D18/44206

 


Council Meeting                                                                                                                 4 September 2018

5.5                       Performance Indicators - Final Quarter 2017/18

Attachment 1      Performance Indicators - 2017/21 Quarter 4 (April 2018 to June 2018)

 

Quarterly Performance Indicators

2017/18 Delivery/Operational Plan

Quarter 4 - April 2018 to June 2018

 


Our City

The Orange community will embrace and support strong, accountable leadership to ensure effective, long term, inclusive planning and decision-making within the region.

1 - In complying with the Local Government Act, the Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

 

n

1.1 - Provide easily obtainable information on the legal responsibilities of Councillors, Council staff and the community

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

1.1.1

Maintain the delegations and sub-delegations register

Delegations reported to Council annually, next due in September 2018. Sub delegations reviewed as part of the performance appraisal process and signed off annually.

Review delegations to the General Manager in November annually

Oct-Dec annually

Scheduled to be reviewed prior to September 2018

n

Update and distribute sub-delegations to staff in December annually

Oct-Dec annually

Sub-Delegations reviewed during the quarter as required

n

1.1.2

Provide information to Councillors on training and development opportunities

Training and Development opportunities were reported to Council.

Coordinate with the Mayor and the Councillors on Councillors training and development plans as per requirements in the Local Government Act

Oct-Dec annually

Personal Development/Training programs are being developed for individual Councillors as they complete the online Capabilities assessment (LGNSW) and ongoing training will occur as a result of this process.
This will be done in October/November 2018

n

Design the Councillor induction program following the September 2017 election

Jul-Sep

Comprehensive induction program undertaken and completed for Mayor and Councillors during September - December 2017

n

Implement and manage the delivery of the Councillor induction program following the September 2017 election

Jul-Sept, Oct-Dec

Comprehensive induction program undertaken and completed for Mayor and Councillors during September - December 2017

n

1.1.3

Undertake testing of Council's Business Continuity Plan

14 emergency diagrams for Council buildings have been completed in compliance with AS3745. In addition, emergency flip charts for wardens and staff have been completed for easy reference and use.

Business Continuity Plan tested and reviewed in December annually

Oct-Dec annually

14 emergency diagrams for Council buildings have been completed in compliance with AS3745. In addition, emergency flip charts for wardens and staff have been completed for easy reference and use.

n

1.1.4

Maintain the enterprise risk management system

The Enterprise Risk Management System was maintained during the quarter. A number of responsible staff had left council and tasks were reallocated where required. In addition a number of completed projects were also archived.

Annual review of Corporate Risk Register and report to Council via the Audit and Risk Management Committee

Each quarter annually

The Corporate Risk Register was reviewed and reported to the March Audit and Risk Management Committee

n

Compliance reporting quarterly to Directors

Each quarter annually

Compliance reporting was provided to the Audit and Risk Management Committee at its meeting on in the third quarter. The compliance reporting through this Committee will be forwarded to Directors via their weekly meeting.

n

Deliver an internal audit program based on the corporate risk issues with reports on progress against the program made to Council on a quarterly basis

Each quarter annually

Internal audit program delivered during the quarter in accordance with the Internal Audit Program

n

1.1.5

Ensure Council maintains an internet and social media presence reflective of Council activities, services and facilities

Audience engagement with Council’s online resources is increasing.
During the last quarter, 11,200 people went to Council’s Your Say Orange site to read articles and participate in surveys.
There were three live projects at the time. One on the adoption of the budget, another the CSP and a third on the Stronger Country Communities funding.  These projects attracted more than 500 ‘engaged’ users. This means out of the 11,000 people who went to the site, about 5 per cent participated in a survey or asked a question. There are 1471 registered users of the site.

Increase social media engagement and reach by 25%

April-Jun

Council’s social media footprint is increasing in line with indicator.

n

Maintain the Council website with weekly updates

Each quarter annually

The main Council Facebook page had a weekly reach of about 10,000 people minimum to a maximum of 20,000.
Council’s other Facebook pages and Instagram and Twitter accounts are growing steadily.


 

1.2 - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

1.2.1

Manage Council’s records system

All incoming letters and emails to Council are registered into the Records system on a daily basis and allocated to the responsible staff member for action. Records staff have had some process changes to ensure ongoing compliance. Records System Training program developed and ready for implementation.

All incoming letters and emails to Council registered into Council's system daily and allocated to appropriate staff member

Each quarter annually

All incoming letters and emails to Council were registered into Council's electronic records management system. Over 6200 incoming letters and emails were registered in this quarter.

n

1.2.2

Provide financial reporting with reference to the Long Term Financial Plan and the Delivery/Operational Plan requirements

March quarterly budget review completed. Annual financial statements were lodged on schedule with the Office of Local Government by the due date of 31 October 2017.

Quarterly reports presented to Council within two months of the end of each quarter

Each quarter annually

March Quarterly review presented to Council on 15 May, with resolution to accept slightly revised version made on 5 June 2018.

n

Annual financial statements finalised by November

Oct-Dec annually

Annual statements lodged with OLG by due date of 31 October 2017.

n

1.2.3

Establish and support Council meetings, policy committees and Council's community committee network

Support provided for Council Meetings, Councillor Briefings and Committees over the quarter.

Prepare and distribute agendas and reports for Ordinary Council and policy committee meetings within three business days of the meetings

Each quarter annually

Agendas and reports prepared in accordance with timeframes.

n

Review Council's community committee network structure in September annually

Jul-Sep annually

To be reviewed by September.

n

Establish the annual committee meetings schedule in September annually

Jul-Sep annually

To be reviewed by September.

n

Undertake a strategic planning session with all community committees in September-December annually

July-Sept, Oct-Dec annually

To be reviewed September/October 2018.

n

Review charters of community committees in October annually

Oct-Dec annually

Reviewed and adopted during Qtr3. Review Oct-Dec.

n

Annual report from the Audit and Risk Management Committee by April annually

Apr-Jun annually

The Annual Report from the Audit & Risk Committee was presented to Council in April 2018.

n

Report of complaints under Council's code of conduct to Council by December annually

Oct-Dec annually

To be reviewed in October.

n

1.2.4

Implement information technology strategy initiatives

NBN has been installed at various sites and all lines have been changed over prior to the notified disconnection dates. Standard Operating Environment to involve move up to Windows 10, along with Office 2016,
as standard across the organisation is continuing with all PC's/laptops due for replacement this Financial Year completed. Now concentrating on pre-existing PC's/laptops being upgraded.
Website redesign has progressed to stage where it is ready to be rolled out. It will be rolled out in stages due to its large amount of content. A Security review has been undertaken on our network by an independent third party and
recommendations will be implemented to further tighten security around our systems. The remote access to Council's computer systems has been reviewed and a document prepared to allow for upgrading by IT staff.

Records system integration with Land and Property system

Oct-Dec

Cannot occur until after upgrade of AUTHORITY System to v7 which will not occur until next financial year.

n

Services review - security, website software (internet and intranet)

Apr-Jun annually

New website being established by Communications section and IT. Security review conducted by third party in May/June 2018.

n

CCTV network review and systems improvement plan

Apr-Jun annually

This is a project with Technical Services.

n

Review NBN impacts on Council

Jul-Sep annually

Working with Telstra to implement NBN on all landlines by April 2018.

n

Investigate e-planning initiatives and impacts and potential solution design

Oct-Dec annually

Building Certification data reporting is next requirement due by 1st July 2018.

n

Standard operating environment developed and maintained

Jul-Sep annually

This is an ongoing process requiring constant review to ensure it is kept up to date. Moving to Windows 10 across organisation.

n

Councillor download and online information system solution refreshed

Oct-Dec

Using One Drive for this solution.

n

Telemetry network review and hardware refreshment program

Oct-Dec

RFQ sent out in November regarding a review of Telemetry system and improvements. Meetings have been held with Hunter H2O who were the successful firm. Currently short listing requirements.

n

Customer request management system review

Year 2

Due in 2018/19,

n

1.2.5

Achieve maximum return on the investment of Council's funds whilst adhering to all applicable legislative requirements and Council's policy

Monthly reports have been completed and submitted on time to Council for the final 3 months of the financial year. The annualised average interest rate of Council’s investment portfolio continues to exceed Council benchmarks.

Monthly reports to Council on the performance of the investment portfolio

Each quarter annually

All monthly reports for 4th quarter presented to and resolved by Council.

n

1.2.6

Review and implement operational efficiency opportunities

A number of reviews, assessment and improvement projects have been undertake this year to identify and address operational efficiencies and compliance.  This has included: Internal Audit Review of Payroll systems; external review of Internal Audit and technology security; internal review of contractor performance reporting, management of legal professional privilege, EFTPOS payment facilities, Scout Centre operations, insurance contracting, functioning of Visitor Information Centre, developments contributions plans, levels of service review, community engagement review as part of the Community Strategic Plan, impact of child care subsidies on business modelling, gateway design (concepts for Dairy Creek Road intersection with Highway), assets management plans and strategy and TCorp credit arrangements.  Quality assurance, improvement reviews and internal audits commenced for section 94/64 contributions, high value procurement processes and e-procurement.

Consideration of actions and efficiencies from the activities identified in the Fit for Future Improvement Plan reported to General Manager and used to inform future budgets

Apr-Jun annually

A comprehensive range of activities have been undertaken by the new Director and predecessor to support operational efficiency and continuous improvement arising from the Fit for Future Improvement Plan and Enterprise Risk Management Plan.

n


 

n

1.3 - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

1.3.1

Provide a framework for development in the City through Council's local environmental plan, plans of management and development control plan

Document being sent for desktop publishing

Develop and have adopted a new City-wide development control plan by the end of 2017

Jul-Sep, Oct-Dec, Jan-Mar, Apr-Jun

Progressing

n

1.3.2

Review and report on the five key areas of our environment (water, air, biodiversity, soil, salinity) through preparation of the state of environment report

No Comments

Publish the annual statement of environment report by November

Oct-Dec annually

RSOE underway with consultant as per yearly schedule

n

1.3.3

Support the Local Emergency Management Committee

Continuing to support the Local Emergency Management Committee. Local Emergency Management Committee and Regional Emergency Management Committee meetings were both held in Orange in the quarter

Support local emergency planning in conjunction with key agencies

Each quarter annually

100%

n

1.3.4

Support the Rural Fire Service

Material support provided through administration of the financial accounts in the second quarter. Council staff attended Management and Liaison meetings in the second quarter

Provide ongoing support and advice to quarterly Bush Fire Management Committee meetings and Bush Fire Liaison meetings

Each quarter annually

100%

n

1.3.5

Develop and implement the suite of integrated planning and reporting documents

The suite of integrated planning and reporting documents for 2018/19 were developed with an excellent graphic design for better reading for adoption by Council in this quarter.

Comprehensive review of the Community Strategic Plan by June 2017

Jan-Mar

Completed in the third quarter.

n

Annual minor review of the Community Strategic Plan by February annually

Jan-Mar annually

Completed in the third quarter.

n

Finalisation of the Delivery/Operational Plan by June annually

Apr-Jun annually

Adopted by Council at is meeting on 19 June 2018, after 28 days of exhibition.

n

Review of the Resourcing Strategy by December annually to via the Long Term Financial Plan, the assets planning documents and the Workforce Management Plan

Oct-Dec annually

Completed in the second quarter.

Preparation of the Annual Report by October annually

Oct-Dec annually

Completed in the second quarter.

n

Undertake quarterly reviews of the Delivery/Operational Plan and report to Council

Each quarter annually

The third quarterly review for 2017/18 was reported to Council on 5 June 2018.

n


 

1.4 - Ensure a framework that Council’s policies, procedures and programs relate to the vision and directions of the Community Strategic Plan, including a disability action plan

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

1.4.1

Maintain a framework of relevant policies and procedures

Council adopted 8 Strategic policies during the quarter and resolved to place 18 on exhibition. The review of the strategic policies continues and will also include Operational policies to be review by each area.

Facilitate the review of strategic policies annually, with the code of conduct reviewed by March, the code of meeting practice reviewed by April and Councillors' payment of expenses and provision of facilities policy reviewed in September

Each quarter annually

Council adopted 8 strategic policies during this quarter and placed 18 on exhibition during the quarter.

n

Facilitate the review of operational policies annually

Each quarter annually

1 Operational Policy was reviewed during the quarter. An Operational Policy Review framework has been developed and will soon be conveyed to responsible council staff.

n

1.4.2

Ensure Councillors are made aware of key policy requirements

Advice on key policies was provided during the quarter - Key policy advice is provided to Council via reports to Council.

Provide advice on key policy and legislative changes as required

Each quarter annually

Advice on key policies was provided during the quarter - Key policy advice is provided to Council via reports to Council. Preparation for the next Quarter and the Review of the Payment and Expenses Policy for Councillors to occur.

n

1.4.3

Maintain and implement the Disability Inclusion Action Plan 2017/21

A review of actions completed across Council to be prepared for Annual Report.

Maintain and implement the Disability Inclusion Action Plan

Each quarter annually

Review scheduled for August 2018

n


 

2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange, recognising the special needs of older residents and people from culturally diverse/non-English speaking backgrounds

 

2.1 - Provide a flexible and adaptable community engagement process for gathering and disseminating information, ideas and responses and engage with the community through a variety of formats

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

2.1.1

Promote Council's activities through media releases and media briefings, and host community information sessions when appropriate

Council released 47 media releases during the last quarter covering a range of news and events.

On average Council’s media department handled about 15 media requests per week requiring various actions such as providing statements, background briefings, arranging interviews or setting up media opportunities.

Provide at least one media briefing per week

Each quarter annually

Briefings provided daily.

n

Issue media releases at a minimum of one weekly

Each quarter annually

Averaged close to four weekly.

n

Issue bulletins through the Council E-news service monthly

Each quarter annually

Issued monthly.

n

Implement Council-wide Style Guide to inform communications documents, websites and social media presence

Apr-Jun annually

Style Guide implemented and roll out continues.

n


 

2.2 - Provide Council customer service that is easy to access and use and is interactive and responsive

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

2.2.1

Provide a highly-responsive customer service function

Council continues to provide a responsive service to customers. Issues reported via the website, phone or email are allocated to the responsible staff for attention within two business days.

Remind all staff of their obligations under Council's customer service obligation policy by June annually

Each quarter annually

The Customer Service Obligation Policy was reviewed in February 2018. New staff are provided with these requirements with induction processing. Communication to all staff to be reviewed in following quarter.

n

All issues reported via Council's website or by phone/email to Council allocated to relevant staff member for attention within two business days

Each quarter annually

This is undertaken on a daily basis. 2,709 customer requests were received during this quarter and 68% of these have been completed.

n

Continue to provide after-hours call answering service

Each quarter annually

The after-hours service continued with Onwatch. From the next Quarter this will be taken over by Alarm Australia as part of the new security tender.

n


 

2.3 - Facilitate community input into local and regional strategic lobbying and advocacy initiatives for the needs and aspirations of the people of the City of Orange to external stakeholders

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

2.3.1

Maintain membership of key lobby groups to advance regional priorities

Membership was maintained on key lobby groups.

Build on relationships with key lobby groups including but not limited to:
- Centroc
- Regional Development Australia
- Inland Forum
- NetWaste
- Central West Libraries
- Bathurst Orange and Dubbo Alliance
- Association of Mining Related Councils
- Local Land Services
- Government Ministers and departmental officers
- LGNSW

Each quarter annually

The following meetings were attended by the General Manager, Mayor or Councillors during this period:
Centroc Executive and GMAC, 3 May 2018
Mining and Energy Related Councils, 11 May 2018
Regional Development Australia, 16/17 May and 6 June 2018
Centroc Board Meeting, 24 May 2018
Netwaste Forum, 25 May 2018
Evocities, 20 June 2018

n


 

3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders, recognising the special needs of older residents and people from culturally diverse/non-English speaking backgrounds

 

3.1 - Provide opportunities for potential candidates who wish to stand for Local Government elections to become familiar with Council processes, activities and services

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

3.1.1

Ensure all requirements for the conduct of the election are undertaken within required timeframes

All actions completed.

Ensure all advertising is conducted in accordance with time frames set by the NSW Electoral Commissioner

Jul-Sep

Completed in first quarter

n

Assist the NSW Electoral Commissioner in conducting the 2017 Local Government Election

Jul-Sep

Completed in first quarter

n

Prepare materials to provide potential candidates

Jul-Sep

Completed in first quarter

n


 

3.2 - Provide a framework for staff to exercise the opportunity to build on and develop their leadership potential, as well as recognising the value of older workers

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

3.2.1

Implement the Workforce Management Plan

The Staff Consultative Committee met in June 2018 and reviewed the draft Workforce Plan, Learning and Development Plan and draft Flexible Working Arrangements Policy.
The Health and Safety Committee met in May 2018 and reviewed the Fatigue Management Policy and Procedure.
The review of the Safety Management System has commenced.
Wellness programs during the quarter included the annual flu clinic.
Scheduled WHS audits and inspections were completed in the quarter.

Undertake a follow-up employee satisfaction survey and link results into review of the Workforce Management Plan Action Plan

Jan-Mar and Year 3

Scheduled in Workforce Plan for first half of 2018/19

n

Complete the action plan outlined in the Equal Employment Opportunity Management Plan

Apr-Jun annually

Update provided to Consultative Committee in June 2018 with new plan under development.

n

Review employer branding and promotion of Council as an attractive career option

Jan-Mar

Attendance at school job expo in quarter and promotion to schools of Council as an employer through work experience program.

n

Continue to maintain the Staff Consultative Committee and Work Health and Safety Committee to ensure staff engagement and policy consultation

Each quarter annually

The Staff Consultative Committee met in June 2018 and reviewed the draft Workforce Plan, Learning and Development Plan and draft Flexible Working Arrangements Policy. The Health and Safety Committee met in May and reviewed the Fatigue Management Policy and Procedure.

n

Staff Training Plan developed and implemented

Apr-Jun annually

Draft 18/19 Learning and Development Plan developed.

n

Complete actions from Council's Safety Plan including implementation of the review of Council's Work Health and Safety Management System, implementation of the wellness programs and health surveillance and develop and deliver the framework around musculoskeletal injuries and manual handling

Jul-Sep, Oct-Dec, Jan-Mar, Apr-Jun

The review of the Safety Management System has commenced.  Wellness programs during the quarter included the annual flu clinic.

n

Implement the new online training system

Oct-Dec, Jan-Mar

not due this quarter

n

Undertake AS4801 Work Health and Safety Management System audits and inspections across Council work sites

Each quarter annually

Scheduled WHS audits and inspections were completed in the quarter.

n

Continue to rollout leadership programs including recruitment, performance management and new manager induction

Oct-Dec and Year 3

Leadership training included in the draft Learning and Development Plan.

n


 

3.3 - Recognise that members of the community will take different leadership pathways, the Council will support this growth and development through appropriate activities, initiatives and assistance

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

3.3.1

Apply Council's adopted donations and grants policy to support the community

Council's donations policy has been applied consistently and in a timely manner during the final quarter of the financial year.

Report requests for support to Council quarterly

Each quarter annually

Requests for donations are reported to Council as each request is received. During this quarter, $56,326.00 ($6,326.00 from Emergent Funding and $50,000 from the Orange Cycle Club project budget) was given or committed to the following entities:
• Orange Show Society (portable toilets at Naylor Pavilion)
• Orange Christian School (Thanksgiving Service 2017)
• Orange Triathlon Club (storage shed at Gosling Creek)
• Orange Cycle Club (replacement of top rail and wire mesh of the fence at Orange Velodrome)
• Orange Mountain Bike Trail Club (upgrade of the Lake Canobolas Mountain Bike Trail Park)

n


 

4 - Build on the capacity of the City as a leader by participating in local, regional, national and global organisations, networks and initiatives

 

4.1 - Continue to deliver a leadership role as a major entity in the region and actively contribute to the future direction of local, regional and national initiatives to support and facilitate improved outcomes for the community

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

4.1.1

Engage with State and Federal Governments on funding and policy matters

Large amount of work was completed around funding submissions to both State and Federal funding rounds.

Report activities of the Council showing the advocacy on emerging strategic matters important to the City and region

Each quarter annually

Engagement occurred during this period in relation to funding and regional priorities with the following Government Agencies/representatives:
Rick Colless, NSW Legislative Council, 12 June 2018
Don Murray and Nick White, Premier & Cabinet, 26 June 2018

n


 

4.2 - Actively contribute to the future direction of international strategic initiatives to build capacity and cross-cultural understanding

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

4.2.1

Maintain sister cities relationships with Timaru, New Zealand; Ushiku, Japan; Orange, California; Mt Hagen, Papua New Guinea

The Sister Cities Community Committee received approval from Council to host a community appeal to benefit communities in PNG affected by the recent earthquake. The committee is exploring if the successful program which brought two residents of Mt Hagen to Orange for skills training can be repeated.

Support opportunities for cultural exchange

Each quarter annually

Limited cultural exchange during quarter.

n

Finalise employment skills exchange program with Mt Hagen

Oct-Dec annually

Completed in the second quarter.

n


 

Our Community

The Orange community will support and enhance a healthy, safe and liveable city with a range of recreational, cultural and community services to cater for a diverse population.

5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle

 

5.1 - Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

5.1.1

Engage with the community in the planning and development of public open space

Committee established. Meeting schedule in accordance with Council Resolution

 

Reviews undertaken

Through the Parks, Trees and Waterways Community Committee and other community workshops engage on two occasions per year in the development of public open space

Jul-Sep, Jan-Mar annually

Completed

n

Cook Park Master Plan reviewed by December 2017, then annually

Oct-Dec annually

Completed

n

Botanic Gardens Master Plan reviewed by December 2017, then annually

Oct-Dec annually

Completed

n

5.1.2

Increase and improve public open space accessibility and facilities for a broad range of members of the community

Design completed. Awaiting funding announcement to commence project

Sir Jack Brabham Park Sports Centre - Stage 1 commenced

Oct-Dec

Awaiting funding announcement to commence project

n

5.1.3

Increase utilisation and functionality of the Orange Showground

Council continues to upgrade facilities at the showground to increase its patronage.

Develop and implement a plan for the improvement and increased utilisation of the Orange Showground

Each quarter annually

Council continues to work with stakeholders to improve the utilization of the showground. Funding submission for Toilets to be constructed adjacent to Naylor Pavilion to be submitted under SCCF round 2 funding.

n

Upgrade the toilet facilities, Dalton Pavilion and arena fencing completed

Jan-Mar

Works on upgrade of toilet facilities and Dalton Pavilion have been completed. Council seeking funding for upgrade of Arena.

n


 

5.2 - Maintain and renew recreational spaces and infrastructure assets as specified within the Asset Management Plan at agreed levels of service to optimise community use

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

5.2.1

Implement maintenance programs/activities to ensure parks infrastructure (seats, signs, fences, pathways and playgrounds) are maintained to service levels as outlined in the Public Open Space Asset Management Plan

Playground safety inspection continue to be undertaken on a monthly basis; major repairs were identified during the reporting period, with replacement parts order and work scheduled to replace all decks to the Somerset Park playground.

Engage playground consultant to undertake safety audit for compliance with Australian Standards every three years

Years 2 and 4

Will commence next year

n

Undertake playground inspections for each playground on a monthly basis

Each quarter annually

Inspections undertaken on a monthly basis

n

Re-oil the Orange Adventure Playground by June every two years

Years 2 and 4

Will commence next year

n

5.2.2

Implement the renewal and enhancement of recreational assets

Installation of sight screens at Wade Park to enhance the level of facilities and meet player expectations has commenced with rails installed.

 

Awaiting delivery of rotating day/night cricket screens currently under fabrication.

Wade Park - undertake subsoil drainage to western quarter of the field

Oct-Dec, Jan-Mar

Deferred awaiting funding to undertake works

n

Sir Jack Brabham Park greenkeeper's compound hard surface machinery area

Jan-Mar

Deferred awaiting funding to undertake works

n

Upgrade play facilities

Year 2

Will commence next year

n

Sir Jack Brabham Park - installation of playground

Year 2

Will commence next year

n

Max Stewart Oval - installation of training lights

Year 3

Current year project - lighting design for training level floodlighting commissioned.

n

Rosewood Oval - installation of training lights

Year 2

Will commence next year

n

Construct Robertson Park toilets

Year 2

Will commence next year

n

Moulder Park master plan works

Apr-Jun annually

Will commence next quarter

n

Replacement of pedestrian timber bridges in Moulder Park

Apr-Jun and Year 2

Deferred awaiting funding for next stage of bridge replacement

n

Orange Botanic Gardens - Koori Walk

Year 4

Will commence in Year 4

n

Lake Canobolas Reserve - enhance the dugout area

Jan-Mar, Apr-Jun

Planning commenced

n

Camping facilities in Lake/Mount Canobolas precinct

Year 2

Will commence next year

n


 

6 - Encourage and support the development and growth of sport, recreational, healthy and active-living pursuits that are inclusive and adapted to the needs of a diverse community

 

6.1 - Identify changing community aspirations and undertake community engagement and planning for the development and support of sporting and recreational services

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

6.1.1

Conduct and implement an annual planning process to assess the needs of our ageing population in line with the principles of an Aged Friendly Community

Action plan items reviewed at each Committee meeting. Feedback from CSP reviewed and utilised in planning process.

Annual planning session with ageing related services community committee to create action plan and adoption by Council

Oct-Dec annually

Plan completed

n

Report on implementation of the approved ageing related services action plan

Each quarter annually

Report completed after each Committee meeting

n


 

6.2 - Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

6.2.1

Work with existing and emergent groups to enhance and develop sporting and recreational infrastructure and activities

Council continues to work with sporting groups for the development of sporting infrastructure. Sport and Recreation Committee to consider priorities for infrastructure

Implement Council's sports facility program (minor grants)

Jan-Mar annually

Completed

n

Development of Cricket Centre of Excellence - Wade Park

April-June and Years 2 and 3

Works scheduled to complete 2019

n

6.2.2

Develop the Mount Canobolas precinct

Development of the MT Canobolas precinct is predicated on an amendment to the Plan of Management. Council continues to work with NPWS in this regard

Development the Mount Canobolas precinct for mountain bike activities

Years 2, 3 and 4

Council continues to work with NPWS to seek an amendment to the plan of Management. Council has responded to the draft amendment and will participate in public comment during the public exhibition period.

n

6.2.3

Fund works at the Scout Camp

Council submitted a grant application under the Tourism Demand Development Infrastructure program. Improvement works undertaken on site.

Report on facilities upgraded

Each quarter

Continue to meet regularly with the Scouts Steering Committee.  Safety issues identified and rectified, including replacement of bar heaters, bunks, curtains, locks, electrical and handyman services.  The facility has been fully cleaned and ground maintenance undertaken by Wangarang.  New sewerage lines to the site has been installed. Site bookings are now through Events Officer. 1 grant application submitted.

n

6.2.4

Install ABC Emmaville documentary in Emmaville Cottage

ABC Documentary installed in Emmaville Cottage.

Installation of secure television stand and video

Apr-Jun

Projector and video installed in Emmaville Cottage

n


 

6.3 - Ensure the sporting and recreational facilities, programs, activities and health programs provided by Council are effectively and efficiently managed, affordable and support healthy lifestyle choices

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

6.3.1

Support and work with sporting organisations to secure events for the Orange region

Through Council's Sporting Event Attraction Program, Orange was successful in securing two sporting events of state significance during the reporting period.

Support at least five major events annually sourced by agency

Apr-Jun annually

Orange successfully hosted the two following events during the fourth recording period:
Shute Shield Rugby - Eastern Suburbs V Parramatta (televised live on 7mate)
NSW U/14 State Rugby Championships.

n

Identify and attract an additional two major state/national sporting events to host

Apr-Jun

n

6.3.2

Operate the Orange Aquatic Centre

Council operating the Orange Aquatic Centre in accordance with Council's policy and industry guidelines.

Ensure the Centre complies with Royal Life Saving Society and NSW Health guidelines through satisfactory results in all audits

Oct-Dec annually

Council operating the Orange Aquatic Centre in accordance with Council's policy and industry guidelines.

n

Maintain 90% occupancy rate for all learn-to-swim classes

Each quarter annually

LTS classes fully subscribed

n

Deliver the Aquatic Centre capital works program

Apr-Jun annually

Capital works being conducted in accordance with Capital Works Plan

n


 

6.4 - Encourage partnerships with community groups, government agencies and the business sector for the achievement of improved healthy lifestyle choices for the community

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

6.4.1

Provide recreational activities for older people, people with a disability and younger people to support healthy and active living

Ongoing sport and recreation programs for young people have been provided through Youth Services - Nations,

Provide recreational activities including after school and school holiday activities for identified young people

Each quarter annually

After school care and vacation care

n

Compliance with the Commonwealth Home Care Standards, NSW Disability Service Standards, NSW Disability Inclusion Act 2014 and the Children and Young Persons (Care and Protection) Act 1998

Apr-Jun annually

All Standards and legislative requirement met.

n

Provide a range of recreational activities as part of Seniors Week and International Day of People with a Disability annually

Oct-Dec, Jan-Mar annually

Senior Festival  and International Day for People with Disability successfully celebrated.

n

6.4.2

Support and work with community organisations and agencies to develop and operate programs which have a positive impact on community health

Council conducted a community event designed to have a positive impact on community health during the reposting period. This was the third which was the third event supported

Provide support for three events annually

Apr-Jun annually

Council conducted another Try2Wheels session on Saturday, 16 June 2018 at the new southern cycleway in Nelson Park.
The Try2Wheels sessions are a great opportunity for non-riders and occasional riders of all ages to test a range of bikes in a relaxed and safe environment and are designed to breakdown barriers that prevent people from riding to work or for recreation.

n

6.4.3

Engage the community in the Parks Alive program and environmental activities

During the 4th quarter 9 community engagement events were held with a total of 123 community members participating in the events and 2200 trees, shrubs and grasses planted.

Two of the events were educational events with  a group of home schooled students visiting the Gosling Creek Precinct. The events were held at Lake Canobolas, Waratah Wetlands, Ploughman's Hill Estate, Bel Air and Clifton Grove.

Deliver four school programs, four educational programs and four community events per annum

Apr-Jun annually

123 community members, 2200 plants put in the ground.

n


 

7 - Encourage resident and government involvement to ensure a supportive and safe City

 

7.1 - Feel safe in our homes and wider community by undertaking community engagement to keep plans and policies current for crime prevention, emergency service response, community safety and amenity, and promoting healthy and accessible links for older people and youth

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

7.1.1

Engage the community in addressing crime

Community Crime and Safety Committee meeting held in May. The new Central West Police District was reported to be well resourced with more police available for operational duties.
Community Safety Precinct Committee held by Central West Police District in June  provided statistics for previous year. Most crime areas have seen reduced incidence however steal from motor vehicle and steal motor vehicle numbers have increased, particularly for trades people. Assistance with promotional materials to increase awareness was requested.
Liquor Accord update included statistics for alcohol related crime in licensed venues over the past 8 years are 45% lower.

 

 

Participate in the Orange Liquor Accord

Each quarter annually

Meeting attended by the Road Safety Officer

n

Promote the Operation Never Again program

Oct-Dec, Jan-Mar annually

Media campaign and forum provided.

n

Participate in relevant crime prevention networks

Each quarter annually

All crime prevention network meetings attended.

n

7.1.2

Evaluate the implementation of the Children (Protection and Parental Responsibility) Act 1997 using collected data and community perception surveys

Community Safety Committee Action plan updated. Safer Communities Grant successful - to provide increased lighting, CCTV and bollards across the LGA with an emphasis on Glenroi and Bowan areas.

Compile and submit six monthly reports to the Attorney General on the implementation of the Act

Oct-Dec, Apr-Jun annually

Annual reports submitted

n


 

7.2 - Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

7.2.1

Conduct the Orange and Cabonne Road Safety Program

Free Cuppa continued through this period. Successful application for Road safety Action plan form the RMS. Be Seen Be Safe campaign provided and request for mandatory Council headlights on 24/7 provided. Effective social media campaigns across digital platforms. Observation studies for Council Engineering Branch.

Deliver the Road Safety Officer Action Plan

Each quarter annually

Plan completed.

n

7.2.2

Manage companion animals within the City

Ranger Services have done an outstanding job taking on additional workload managing an animal shelter for Council.  The level of service provided to the public has indeed increased owing to assistance from the Canobolas Family Pet Hospital who provide a drop off point for stray animals and attempt to find the animals of stray animals before Council becomes directly involved.  This work leads up to the tendering for new pound services in the coming reporting year.
A review of the Companion Animals Management Plan has commenced using the Companion Animals Community Committee and will conclude in the upcoming reporting year.

Review the Companion Animals Management Plan annually

Apr-Jun annually

To conclude in following reporting year.

n

Deliver ranger services

Each quarter annually

Delivered to agreed service levels

n

7.2.3

Manage abandoned articles within the City

Staff regularly report abandoned trolleys and articles.  Some impounding of trollies and vehicles took place during the last quarter.

Report abandoned shopping trolleys to stores

Each quarter annually

Regular use of trolley reporting lines and also impounding of trollies has been undertaken

n


 

8 - Support the growth and development of a responsive, creative, innovative, learning and culturally-rich community that is inclusive and adapted to the needs of a diverse population

 

8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services that reflect the interests and aspirations of the broader and culturally diverse community

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

8.1.1

Implement the Central West Libraries Strategic Plan

All scheduled actions in the Central West Libraries Strategic Plan were implemented.
Re-alignment of collections into Genres continued across the service.

Actions implemented in accordance with the Central West Libraries Strategic Plan

Each quarter annually

All scheduled actions in the Central West Libraries Plan were implemented

n

8.1.2

Implement the Orange Civic Theatre and Orange Function Centre Strategic Plan

Orange Civic Theatre has worked towards its strategic goals in the final quarter taking advantage of a diverse selection works.  The Theatre has continued to work with Councils Cultural partners to ensure cross promotional prospects have been capitalised upon, incorporating opportunities with the Library, Museum and Care Facilities where possible.

Actions implemented in accordance with the strategic plan

Each quarter annually

Actions were implemented in accordance with the Orange Civic Theatre and Orange Function Centre Strategic Plan.

n

Actions implemented in accordance with the programming plan

Jan-Mar annually

2018 season implemented with a diverse program of local, national and international work on offer. A strong program including drama, dance, circus, opera, musical, comedy, Shakespeare and children's works in place.

n

Actions implemented in accordance with the marketing plans

Jan-Mar annually

Actions were implemented in accordance with the Orange Civic Theatre and Orange Function Centre Marketing Plan.

n

8.1.3

Ensure the Orange Civic Theatre is well-equipped and facilitated community resources able to accept and develop touring performance art product

Regular equipment audits in place ensuring the asset is maintained within budget at the highest possible level.

Sound, lighting, staging and maintenance implemented in accordance with asset management

Oct-Dec, Apr-Jun annually

Regular equipment audits in place ensuring the asset is maintained within budget at the highest possible level.

n

8.1.4

Engage the community in the development of the Region Art Gallery's programs

in Q4 - The Gallery began implementing the successful applications from the callout for exhibition proposals in December 2017. The Exhibition Appraisals group met on 28th February and planning has been underway in Q4 with individual artists and groups from the community for the delivery of our programs.

Meet biannually with the advisory group to assess exhibition proposals

Each quarter annually

We have postponed our second meeting in 2018 until we have a detailed project plan for the Gallery extension and a clearer idea how this will impact our current programs.

n

Seek input from teachers in the development of the educational program on an ongoing basis

Each quarter annually

Cecilie Knowles, Public Engagement and Education officer at the Gallery has been liaising with teachers from across the region at conferences and individually. Planning is underway to include many schools in the Young Archies award in February 2019. Content for this exhibition will be developed in partnership with Glenroi Public and Spring Hill schools with others to come.

n

Provide opportunities for individuals and community groups to propose exhibitions and associated programs, through application on Gallery's website, with applications assessed biannually

Each quarter annually

The Gallery regularly receives proposals via our website and through meetings which are being gathered for our next Exhibition Appraisal meeting in 2019.

n

8.1.5

Improve the visitor experience through increased functionality of galleries and associated public spaces

Work on the refurbishment of the East/West Room commenced in February, and we experienced frustrating delays. The rooms were completed in July 2018 and the Grant from CreateNSW has been acquitted.

Install windows in West Room

Year 2

A large 2m x 2m window has been installed and has transformed the room.

n

Replace blinds

Year 2

Blinds in East and West rooms now replaced with double layer for privacy and light control.

n

Upgrade furniture

Year 2

10 new workshop tables and 52 chairs have been purchase and are now in use.

n

Install data projector and associated equipment

Year 2

State of the art projection, sound and data capacity now installed.

n

8.1.6

Profile the Gallery and engage the community in its programs through media coverage, advertising and promotional elements

The Gallery has been developing public engagement programs alongside our exhibition programs, which include increased digital advertising and presence through Social Media. We have also developed a number of high-end publications such as the "Interiors" exhibition catalogue (84 pages, fully illustrated) with support from the Gordon Darling Foundation.

Ensure exhibitions and programs are promoted through print and other media, advertising is placed and promotional elements such as brochures and signage are produced

Each quarter annually

the gallery has developed a number of promotional and education publications both in print and online.

n

8.1.7

Reduce the carbon footprint of the Gallery

The capacity of the Gallery due to short staffing has meant that we haven't managed to address this as we'd have liked. It remains high on the agenda for the future when we return to a full staffing quota.

Investigate energy efficient devices for gallery lighting

Year 2

This wasn't fulfilled due to staff limitations but we'd still like to pursue it in the next phase.

n

8.1.8

Manage the Museum collection to museum industry standards

New acquisitions are accessioned, catalogued and stored to museum industry standards.

Complete the migration of database records to the new content management system (Vernon)

Year 2

Collection records are put on Vernon Content Management System

n

Maintain up-to-date records to reflect acquisitions and disposals and new information located about the works held in the collection

Each quarter annually

Up to date records are kept of all acquisitions and disposal of collection items on Vernon Collection Management System

n

Identify and pursue funding opportunities for improvements to collection storage facilities

Apr-Jun annually

Museum staff continue to identify and seek funding opportunities for improvements to collection storage facilities

n

8.1.9

Deliver the Orange Regional Gallery exhibition, education and public programs

The Gallery presented a range of high quality exhibitions over this period which ranged from large scale community engagement exhibitions with the works of over 130 local artists to Art Museum grade exhibitions of major works by Australian painters, featuring loans from the major institutions in Australia such as the National Gallery and the Art Gallery of New South Wales.

Plan and implement program of exhibitions in accordance with the exhibition timetables and budgets

Each quarter annually

A wide range of high quality exhibitions were delivered according to our triennial funding agreements

n

8.1.10

Delivery the annual performing arts program

The take up for the 2018 Subscription Season and theatre program has commenced with take up in line with previous years.
Programming for the 2019 Season continues.

Develop and implement an annual subscription season and performing arts program across a diverse range of genres

Jan-Mar annually

The 2018 season comprises of a variety of product and includes cross divisional opportunities, Indigenous, music, dance, circus, children's productions, workshops, mainstream and challenging performances.

n

Present a dedicated annual children's program for primary and secondary students

Oct-Dec annually

The 2018 Children's dedicated season has been presented to schools and the up-take has commenced. 2018 sees four dedicated children's works (with fifteen performances) with a variety of performances and engagement opportunities considered.

n

Provide support and assistance to schools and the Orange Eisteddfod Society to present well-managed programs

Each quarter annually

Orange Eisteddfod has 22 days booked between the theatre and the Function Centre. Schools performances booked - six. Local dance schools - seven.

n

Develop an annual satisfaction survey of patrons and hirers

Jan-Mar annually

In development - to be delivered with the 2019 season package.

n

Develop and facilitate a school holiday acting/drama program

Oct-Dec annually

The dedicated workshop program scheduled for the 2018 April school holiday was fully subscribed - this is being facilitated by Shake and Stir Theatre Co and Orange Civic Theatre.

n

8.1.11

Development of options for new Planetarium and Conservatorium

A detailed design concept has been developed of the Orange Regional Conservatorium and Planetarium with an anticipated development application lodgement date in late 2017. The estimated cost for the project is approximately $18 million and will be reliant on State and Australian government funding.

 

Council has lodged an application with the NSW Government for funding under the Cultural Grant Program which was unsuccessful in round 1.

 

An application will be lodged in round 2.

Project plan for approved project implemented according to budget and time frames

Apr-Jun

Council seeking funding for delivery of this project.

n


 

8.2 - Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for cultural services/facilities to infrastructure and activities

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

8.2.1

Deliver the Orange Library service

Service delivered to the Orange Community through a range of services and programs as detailed in Library's Strategic Plan.

Develop a calendar of events and activities by January annually

Jan-Mar annually

Calendar prepared by January each year

n

Host the NSW and ACT Family History Association Annual Conference in September 2017

Jul-Sep

Conference successfully hosted in September 2017

n

Provide early childhood literacy programs that meet guidelines, standards and outcome measures for Australian Public Libraries

Each quarter annually

Baby Rhyme and Read/1-2 Books, Storytime and Music for Little Ears programs held weekly during term time for children 0-5 and their parents and caregivers. 53 sessions were held with 874 participants.

n

Implement NSW Public Libraries Strategy for indigenous services

Each quarter annually

Staff engaged in Cultural Competence training in order to implement these strategies

n

Consolidate STEAM (science, technology, engineering, arts and mathematics) programs for the library for children and young people

Each quarter annually

STEAM activities offered during school holidays and integrated into term time programming.

n

8.2.2

Make the Library's heritage collections available on-line

Relevant resources made available through the Library's on-line presence

Continue to add digitised and digital content to the Spydus library management system

Each quarter annually

The Library's oral history collection relating to the Email Factory was selected by the State Library of NSW for inclusion on the Amplify platform which allows for community transcriptions.

n

8.2.3

Link visual arts with other organisations via partnerships and other innovative shared events

The Gallery successfully partnered with The Gordon Darling Foundation in the production of an 84 page catalogue for the Interiors Exhibition in April - June 2018. The Arts and Health Partnership continued to bring works from the permanent collection to patients and their families at Orange Health Service. ORG developed 11 exhibitions in partnership with local artists.

Identify and pursue additional funding

Each quarter annually

The Gallery was successful in securing a Gordon Darling Foundation Grant for the catalogue for "Interiors"

n

Collaborate with other organisations to produce two events per annum

Apr-Jun annually

The Gallery assisted the Friends of Orange Regional Gallery in the delivery of the Highly successful "Sculpture in an Orange Garden" event held during FOOD week.

n

Participate in regional festivals with a minimum of two per annum

Apr-Jun annually

The Gallery has participated in the FOOD week cultural program. We

n

Conduct programs associated with Arts and Health with a minimum of two per annum

Apr-Jun annually

Our assistant director who oversees the Arts and Health Project was absent for Q4.

n

8.2.4

Engage the community in the development of programs for the Orange Regional Museum

A new initiative to engage the community in displays at the museum was developed in March 2018.  A display case has been set aside for a series of small community displays throughout the year.

Develop innovative learning and education resources to assist teachers and students to engage in the Museum's programs and activities

Each quarter annually

Educational resources have been developed and uploaded to the museum's website

n

Work with young people to create opportunities to contribute to the content and programs of the Museum

Each quarter annually

A program Picturing the Villages has been developed and will be implemented in the 2nd half of 2018

n


 

8.3 - Ensure the precincts, buildings, programs and activities provided by the Council’s cultural services are professionally managed

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

8.3.1

Provide for the management and operation of Central West Libraries on behalf of the Member Councils

Requirements of the Library Act 1939 and the Central West Libraries agreements are met

Requirements of the Library Act 1939 and the Central West Libraries agreements are met

Each quarter annually

Requirements of the Library Act 1939 and the Central West Libraries agreements are met

n

8.3.2

Develop a Regional Museum program for Orange

Work was undertaken on the development, curation, design and installation of Paddock to Plate; a history of food and wine in Orange and district exhibition.  A project to document the Viv Kable Collection held in Blayney was undertaken.

Plan and implement an innovative and engaging program of exhibitions and educational activities

Oct-Dec, Jan-Mar, Apr-Jun annually

Paddock to Plate opened with an engaing program of events and activities developed.

n

Develop the Museum's collection and maintain records of acquisitions and loans

Oct-Dec, Jan-Mar, Apr-Jun annually

New aquisitions to the museum collection are documented and photographed.  The Paddock to Plate exhibition involved the loan of over 400 objects, items and photographs.

n

Promote and provide on-line access to collections

Oct-Dec, Jan-Mar, Apr-Jun annually

The Museum continues to document items that can be accessible online.

n

Ensure the Orange Regional Museum exhibitions interpret the stories, cultures and places of the region

Oct-Dec, Jan-Mar, Apr-Jun annually

Paddock to Plate; a history of food and wine in Orange and district interprets the history of agriculture and food production in the region.

n

Ensure the Council's Heritage collections are stored to meet industry standards

Each quarter annually

All museum objects are stored to meet industry standards; storage space are regularly monitored for pests and a strategy for dealing with disasters is currently being developed.

n

Deliver the Museum service in accordance with the budgeted/approved components of the Orange Regional Museum Development Plan 2014 including Wentworth Mine and Emmaville Cottage

Each quarter annually

Museum Service is delivered in accordance with the Orange Regional Museum Development Plan.

n

Ensure the Museum building meets national standards for exhibition and artefact display, storage and handling

Each quarter annually

Museum staff will seek funding to ensure humidity control is installed in the museum ensuring the building meets national standards.

n

Continue to implement the sustainable collections project in partnership with regional museums, cultural groups and participating councils

Oct-Dec, Jan-Mar, Apr-Jun annually

Sustainable Collections Program works with regional museum across the council areas of Cabonne Blayney and Orange.  Quarterly meetings are held.  A recent project to document, photograph and store the Viv Kable Collection at Blayney was undertaken under the umbrella of the Sustainable Collections Program.

n


 

8.4 - Acknowledge our diverse cultural heritage by encouraging and implementing programs and events that tell the stories of the urban, village and rural communities and their people

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

8.4.1

Deliver a program to commemorate the centenary of World War I 2014-2018

Research on the role of Orange residents in World War I continues as a basis for informing commemorative programs and stakeholder meetings.

Facilitate meetings of relevant stakeholders as appropriate

Each quarter and Year 2

Meetings of the Community Committee were held bi monthly.

n

Add to centenary of World War I in Orange blog and Wiki

Each quarter and Year 2

At the end of the period the blog comprised 1,170 posts and profiles of 285 service men and women. The site has had 185,452 visits worldwide.

n

Develop a program to commemorate the centenary of the Armistice in November 2018

Each quarter and Year 2

Preparation began on the planned re-enactment of a photograph depicting the official Armistice celebrations in 1918.

n

8.4.2

Support heritage conservation in the City

Council continues to engage a heritage adviser to provide urban design comments as part of Council’s development assessment program.

Implement the 2014/17 Heritage Strategy (as approved and budgeted) including running the annual small grants heritage fund and presenting a range of educational and promotional programs

Each quarter annually

Council engages a heritage adviser with support from from the Office of Environment and Planning.  The Local Heritage Assistance Fund is adminstered yearly.

n

8.4.3

Support the villages of Orange including Spring Hill, Lucknow and Clifton Grove

Council supports the villages primarily through community committee established for each village and the execution of the action plans developed for each village

Continue to implement each village action plan in accordance with the allocated budget

Each quarter annually

Implementation of action plans within budget parameters.

n

8.4.4

Implement the Aboriginal Heritage Strategy

A grant submission was submitted through the Regional Cultural Fund to document and interpret significant objects, places and stories.
As part of the Villages of the Heart Project a program has been develop to create public art concepts.

Develop process for the documentation and conservation of significant Aboriginal artefacts

Year 2

A grant submission was submitted through the Regional Cultural Fund to document and interpret significant objects, places and stories.

n

Develop concept for Aboriginal-themed public art works

Year 2

As part of the Villages of the Heart Project a program has been developed to create public art concepts.

n

 

9 - Encourage and support the development and growth of services that recognise the diverse needs within the community

 

9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with  a disability

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

9.1.1

Implementation of "consumer directed service delivery" in the home and community services area

Consumer directed care implemented with Commonwealth Home Support Program clients. Input from clients regarding social support activities determined service provision. A high proportion of older people continue to request social outings, due to social isolation and lack of alternative low cost options. Outputs above contractual requirements and preparation for a Quality Audit in late 2018 commenced. All Choices at Home staff now located at 144 March St to allow cross referral of clients and team planning.

Deliver high quality services in compliance with the Commonwealth Home Care Standards, the NSW Disability Service Standards and the NSW Disability Inclusion Act 2014

Each quarter annually

All standard met or over exceeded.

n

9.1.2

Provide support to the Commonwealth Home Support Program in the Central West

Provided advice to service providers at service visits, through emails and individual queries and at CHSP Forums.
Training facilitated through external providers across the Central West.

Implement transition to new funding arrangements through training and strategic planning

Apr-Jun

Training has been provided across the Central West to assist service providers with transition to consumer directed care model.

n

Implementation of Commonwealth Home Support Program Development Officer Plan, including promotion of Commonwealth Home Support Plan services and maintaining regional directory of services

Apr-Jun

Activity Work plan deliverables all provided.

n

Attend quarterly meetings of interagencies

Each quarter annually

All meeting attended.

n

9.1.3

Engage with the local culturally and linguistically diverse community to identify needs and opportunities

Engagement activities included: Final Circle of Understanding group prioritising needs and issues, fortnightly Women's Art and Sewing Group, development of: Latin Night with Orange CultureHub, Refugee Week celebration with Orange Social Justice, Parkes Meet and Greet group and facilitated planning meeting with Forbes Multicultural Group. Funding applications to: Clubs NSW for Community Kitchen Community Garden and Life Circles, and Department of Social Services SETS Client Services and SETS Capacity Building

Implement programs including Migrant Settlement Strategy, Harmony Day and Social Inclusion in accordance with funding provided by the Department of Social Services and other relevant funding bodies

Each quarter annually

A wide range of programs provided.

n

9.1.4

In line with Council's Statement of Commitment to the Aboriginal Community, work with the Community Working Party to achieve the outcomes of the Orange Aboriginal Social Development Plan

Support has been provided to the Aboriginal Working Party to update goal completion and review tasks. The Committee are awaiting funding to review the plan in total. A ClubGrant was submitted to provide support to Elders.

Support the implementation of the Orange Aboriginal Social Development Plan in line with agreed time frames

Each quarter annually

Support provided at each Working party meeting

n

Liaise with the Community Working Party to determine culturally-appropriate responses to issues relating to the local Aboriginal community

Each quarter annually

Regular updates with Working Party achieved. New initiatives provided after liaison.

n


 

9.2 - Ensure the precincts, buildings, programs and activities provided by Council's children's services are professionally managed

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

9.2.1

Deliver quality children's services

Trauma Informed Care training completed by educators and staff from all children's services. Staff attended the Reconciliation Symposium. Supported Playgroup Cultural Inclusion Plan completed and approved.

Utilisation rates of Council's children's services maintained at an average of 80% across all services

Each quarter annually

At least 88% utilisation

n

Services comply with National Standards and achieve successful assessment in accordance with the National Quality Framework

Each quarter annually

All NQF assessments 100% compliance

n


 

9.3 - Ensure the precincts, buildings, programs and activities provided by the Council’s ageing and disability services are professionally managed, integrated and meet demonstrated needs

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

9.3.1

Utilise available government funding to support the delivery of accessible and affordable services for older people and people with a disability

Liveable Communities grant successful - planning for Create a Spark, creative art program for people living with dementia initiated. The program is a partnership with Dementia Australia, gallery staff and volunteers.
3 Clubgrant applications were successful for programs with older people, Aboriginal Elders and the multicultural community.

Funding options identified and grant applications submitted

Each quarter annually

Liveable Communities Grant successful.

n

Relevant grant and compliance reporting requirements met

Each quarter annually

All reporting requirements met

n

9.3.2

Provide supported accommodation services to adults with an intellectual disability

All statutory and contractual requirements met. 11 residents NDIS or Continuity of Support plans completed to provide ongoing financial support for accommodation and daily living needs.

Number of residents supported

Each quarter annually

No change in number of residents

n

Compliance with NSW Disability Service Standards, NSW Services Act 1993 and the Children and Young Persons (Care and Protection) Act 1998

Each quarter annually

All compliance measures met.

n

Compliance with Ageing, Disability and Home Care funding agreement

Each quarter

ADHC contractual requirements met and contract finalised.

n


 

Our Economy

The Orange community will plan and grow an innovative, diverse and balanced economy while protecting the character of the City and the region.

10 - Build on the economy, lifestyle and character of Orange to position the City as a destination of choice

 

10.1 - Capitalise on the character and lifestyle of Orange to enhance tourism

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

10.1.1

Deliver Visitor Information Services

The City of Orange is fast becoming a destination of choice with the Visitor Information Centre providing customer service to 38,056 people and 916 online enquiries. Both social media and online bookings increased for the quarter..

Operate the Orange Visitor Information Centre within budget

Each quarter annually

The Visitor Information Centre is operating within budget.

n

Increase online bookings by 10% annually

Apr-Jun annually

BookEasy online site has 29 bookable accommodation providers.

n

Increase social media engagement and reach by 25% by annually

Apr-Jun annually

Social media engagement has seen Visit Orange Facebook “Likes” to 5,316 and Instagram followers to 4,771. This is an increase of 9% for this quarter.

n

10.1.2

Implement the Orange tourism strategy

Visitation to Orange VIC continues to be strong. 16 actions in the Orange Regional Tourism Strategy were delivered this quarter.

Actions from the Orange tourism strategy delivered in accordance with the strategy items adopted by Council

Each quarter annually

Tasks completed in the Tourism Strategy include:
• Council advertising
• Co-operative marketing
• Assist with development and launch of new regional tourism brand Orange360 at the VIC
•  FOOD Week HQ housed in the VIC for the duration of the event
• Tourism operator liaison, including the Lachlan Valley Rail Group
• Share service levels with Cabonne and Blayney Councils
• Maintain online calendar of events
• Organising to host the Destination NSW Country and Outback Tourism Awards and submission of awards nomination for the Orange Visitor Information Centre
• VIC survey collection of current visitation statistics
• Local marketing via social media and other promotions
• Acquittal submitted for the JAM Saturday event
• Attended Central NSW Tourism meetings
• Enhanced VIC operations with new fit out

n

Manage the outsourced tourism service contract

Each quarter annually

Contract is being managed and Council involvement in development of new regional tourism body resourced.  New brand, Orange360 launched.

n


 

10.2 - Facilitate and support the attraction and development of events, festivals, venues and activities for residents and visitors, ensuring access and participation for older people

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

10.2.1

Provide a range of quality accommodation and services and maintenance of all infrastructure to the Colour City Caravan Park

Colour City Caravan Park continues to provide accommodation options for people visiting and staying in Orange.  3.5 star rating was maintained with the ongoing roll out of necessary maintenance.  Occupancy rates for the caravan park were consistent with the overall rating for the site.

Maintain three-star rating

Each quarter annually

The Colour City Caravan Park continued to maintain its 3.5 star rating during this quarter.

n

Maintain occupancy rate at an annual average of at least 50%

Apr-Jun annually

The occupancy rate for this quarter was 60%.

n

Undertake asset improvements in accordance with the Buildings Asset Management Plan

Apr-Jun annually

Maintenance performed included replacing mattresses, tree lopping, replacing cement slabs, replacing cabin contents, repair and stained decking on cabins, replacing taps, plumbing, mowing, weeding, pruning, removal of leaves, gutter cleaning, replacing light bulbs, security improvements, waste management and sewage repairs.

n

10.2.2

Support a range of community events

For this quarter, 78 events held on Council land and facilities, ensuring the City of Orange is a destination of choice.

Number of events held on Council land by external parties

Each quarter annually

45 events held on Council land by external parties.

n

Number of Council hosted-events organised by Council

Each quarter annually

33 Council-hosted events held.

n

Implement the Disability Inclusion Action Plan events-related actions

Each quarter annually

Disability inclusion has commenced in Council hosted events including the New Resident Event

n


 

11 - Encourage a strong, multi-faceted economy and stimulate interactions within the business community and between business and Council

 

11.1 - Encourage the growth of local business, support emerging industry sectors and attract new investment to Orange

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

11.1.1

Explore avenues to assist business development in the City in conjunction with the Orange Business Chamber or other peak industry organisations

Orange City Council continues to support business development, through the administration of Shop Local Program, Supply Directory, referrals to government and non-government agencies and participation in REDS (Regional Economic Development Strategy Project).

Number of business enquiries responded to each quarter

Each quarter annually

A total of 170 businesses were assisted in the quarter.

n

11.1.2

Develop, maintain and provide information resources appropriate for business development and/or relocation, including web-based and mobile application platforms

Council’s online business directory is active and continues to provide local business support.

Number of businesses listed on Council's on-line business directory

Each quarter annually

392 businesses listed on Council's online business directory.

n

11.1.3

Undertake refurbishment of the Central Business District

No Comments

Project planning completed and delivery to budget and time frames

Each quarter annually

This project is now a component of the FutureCity project. Traffic counts undertaken and grant applications for CBD lighting submitted earlier in the year have assisted in the project planning for this component.

n

11.1.4

Manage Council's land portfolio

Council's land portfolio is being managed.

Number of transactions to sell and purchase land

Each quarter annually

2 properties were sold in the quarter.

n


 

11.2 - Foster partnerships and encourage development across a range of industry clusters

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

11.2.1

Develop and manage Council's residential relocation program

Council's residential relocation program continues to perform well, with 35 enquiries completed. Participation in the Evocities program continues.

Number of enquiries answered about relocating to Orange

Each quarter annually

35 enquiries addressed. Continued participation in Evocities.

n

Number of relocatees attending the annual function for new residents

Oct-Dec annually

140 residents attended.

n

11.2.2

Facilitate industry cluster engagement

Council continues to work in partnership with local businesses, industry and government/ non-government organisations. Partnerships with manufacturing/engineering, orchardists, tourism, retail, government agencies, etc.
Shop Orange has 87 businesses participating.

Number of meetings/events hosted and attended with the members of Orange business sector

Oct-Dec, Apr-Jun annually

10 meetings held, plus a monthly catch-up is held with all regional government and non-government entities.

n

Work with the retail sector on a shop locally campaign annually

Apr-Jun annually

Shop Orange has 87 businesses participating.

n


 

11.3 - Encourage training and skills development for a diverse and sustainable labour market

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

11.3.1

Work with industry, business and training organisations to identify current or developing skills shortages and implement strategies to address them

Council works closely with local business, industry and government/ non-government agencies. This quarter has seen participation in the Regional NSW Technology Expo, CenWest Innovate Program, Shop Orange Program, Regional Economic Development Strategy and 310 jobs loaded onto the Evocities website.

Annual events to assist industry in skills development

Apr-Jun annually

Council has been an active participant and sponsor of the Orange Jobs Expo held in November and the Regional NSW Technology Expo in June.
Council has loaded 310 jobs onto Evocities website for this quarter.

n

Measure the impact of the Jobs Creation Strategy by assessing the number of jobs initiative has identified/supported

Apr-Jun annually

Projects include:
• 310 jobs loaded onto the Evocities website
• Delivery of Shop Orange Program
• Continuation of the Supply Directory Project working closely with BizHQ to deliver further outcomes
• Support to Cenwest Innovate Program
• Sponsorship of the Destination NSW Country and Outback Tourism Awards and the NSW/ ACT Regional Achievement and Community Services Awards
• Attracting conference to be hosted in Orange
• Assisted multiple requests for business developments

n


 

11.4 - Ensure the commercial facilities, programs and activities provided by Council enhance the economic base of the City and are effectively and efficiently managed

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

11.4.1

Maintain an accurate and updated register of all land owned or managed by Orange City Council

The Land Register is maintained and kept up-to-date. The annual inspection schedule of leased properties is in place which allows for any issues to be identified and resolved were required.

Changes to register made within three weeks of land transaction

Each quarter annually

Indicator met.

n

Implement an annual inspection schedule for all leased properties to ensure all lease obligations are met and any resulting issues addressed

Oct-Dec, Jan-Mar annually

Annual inspection process continuing and matters addressed within budget.

n

11.4.2

Operate the Orange Airport

Passenger numbers are continuing to grow on all flight services.

Ensure the Airport meets all requirements set by the Civil Aviation Safety Authority and the Office of Transport Security

Each quarter annually

100%

n

Annual technical inspection completed

Apr-Jun annually

100%

n

Obstacle limitation surface survey completed

Oct-Dec annually

100%

n

Annual exercise completed

Oct-Dec annually

Actual plane accident

n

11.4.3

Manage the issues arising from telecommunications opportunities

Ongoing liaison on sites with NBN has occurred this quarter.

Ensure the Orange community is aware of the rollout and the opportunities it creates

Each quarter annually

Ongoing with NBN rollout.

n

11.4.4

Undertake upgrades of Airport precinct

Airport perimeter completed in last quarter. Second Airport Community Committee Meeting held in last quarter.
Not successful with grant funding for carpark and awning.

Complete Airport precinct planning processes

Year 2

Due in 2018/19.

n

Complete security fencing

Year 2

Due in 2018/19.

n

Re-seal "Charlie" and "Delta" (2019/20) and "Bravo" (2018/19) taxiways

Years 3 and 4

In 2018/2019 Budget.

n


 

Our Environment

The Orange community will pursue the balance of growth and development with the protection and enhancement of the built and natural environment while recognising climate impacts and the diverse needs of the urban, village and rural communities.

12 - Manage the appropriate and sensitive use of the City’s natural resource assets and heritage

 

12.1 - Ensure the Plans of Management for the City’s natural resource assets are current and reviewed

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

12.1.1

Implement the open space strategy

Draft Plan of Management for Gosling Creek Reserve developed and being reviewed consistent with Council resolution

Finalise plans of management for community land by December 2018

Year 2

Work continues on the plans of management

n

Implementation of open space strategy in accordance with approved budget and project time frames

Years 2, 3 and 4

To be undertaken in Year 2

n

12.1.2

Monitor and implement awareness events and campaigns for noxious and environmental weeds

Orange City Council have undertaken 122 inspections in the 4th quarter including 37 inspections of Council managed lands, 4 inspections of state government managed lands and 81 private property inspections.

Undertake 400 annual private property inspections to ensure noxious weeds are managed in accordance with legislative requirements

Apr-Jun annually

Property inspections were exceeded

n


 

12.2 - Recognise the importance of heritage within the City by ensuring the currency of policies and procedures and seek compliance with regulations

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

12.2.1

Provide a Heritage Advisory Service to the community to protect and enhance heritage assets and to promote quality urban design

A total of 19 lots of heritage advice was provided for the reportable period.

Number of heritage and urban design advisory services delivered per quarter

Each quarter annually

A total of 29 lots of heritage advice provided for the reportable period.

n

12.2.2

Operate the Orange Cemetery

No Comments

Allocation of allotments for burial within 24 hours of receipt of application for burial

Each quarter annually

Allocation of allotments provided within 24 hours as required.

n

Keep records in accordance with Cemeteries and Crematoria Act 2013

Each quarter annually

Records maintained in Council’s “Authority” register as required.

n

Undertake landscaping and irrigation of new section

Apr-Jun annually

Landscaping continued to progress with the growth of the interment areas.

n

Construct 300 square metres of paths

Year 2

Works on paths in the most recent interment area already commenced.  With early start, paths should be installed earlier in year 2 than planned.

n

Extend road network within non-denominational lawn

Year 4

Planning commenced.

n


 

13 - Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development

 

13.1 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and policies for traffic, transport and communications infrastructure

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

13.1.1

Upgrade under-awning lighting in the Central Business District

Tenders and additional information sought regarding heritage fitting. Options with Directors as at 3/7/2018 for direction on which option to recommend within the report.

Complete upgrades of under-awning lighting

Apr-Jun annually

Tenders and additional information sought regarding heritage fitting. Options with Directors as at 3/7/2018 for direction on which option to recommend within the report.

n

Continue planning for under-awning light replacement

Each quarter annually

Tenders and additional information sought regarding heritage fitting. Options with Directors as at 3/7/2018 for direction on which option to recommend within the report.

n


 

13.2 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and policies for integrated water management and energy utilities

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

13.2.1

Implement water conservation strategies

Level 2 water restrictions remained in place for the 4th quarter

Implement annual water conservation strategies (media, education, advertising, water audits)

Oct-Dec, Jan-Mar annually

Completed in second quarter and in third quarter.

n

13.2.2

Work with Centroc to develop and implement effective regional water security plan

Council staff attended one Centroc Water Utility Alliance meeting held in the 4th quarter, which had a continued focus on regional sustainability of water infrastructure. Council continued to work with Centroc on regional water security issues.

Attend meetings of the Centroc Water Utilities Alliance to review the regional water security study

Each quarter annually

 

n

Report on key milestones established as part of the review of the regional water security study

Apr-Jun annually

 

n

13.2.3

Mid-term review of water and sewer strategic business plan (including financial plan)

Annual review of Water and Sewer Financial Model (FINMOD) completed as part of the development of Council's Water and Sewer Asset Management Plans. This includes 30 year Water and Sewer Capital Works Plan and all Operations, Maintenance and Administration costs and Typical Residential Bill (TRB) output from Financial Model

Mid-term review of water and sewer strategic business plan (including financial plan) in accordance with the Department of Primary Industries Water Best Practice criteria by May 2018

Apr-Jun

 

n

13.2.4

Prepare new integrated water cycle management strategy (including water conservation measures)

Minimal data gathering has occurred during the third quarter

Prepare new integrated water cycle management strategy in accordance with best practice criteria by May 2018

 

 

Apr-Jun

 

n

13.2.5

Implement Council's drought management plan

Review of Council's Drought Management Plan to be conducted in line with review of Council's Integrated Water Cycle Management Strategy, now due for completion by May 2020

Review outcomes of Council's drought management plan in accordance with Department of Primary Industries Water Best Practices criteria by May 2018

Apr-Jun

 

n


 

n

13.3 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and policies for waste management and resource recovery

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

13.3.1

Deliver waste and recycling services

All waste services including domestic waste, recycling and organics collection and processing services provided to the domestic and commercial sectors and performed in accordance with respective contract Key Performance Indicators and reviewed quarterly with J R Richards senior management. Education programs for the domestic waste, recycling and organics services continued to be rolled out. Both Waste facilities (Ophir Road Orange and Euchareena Road Molong) operating in accordance with licence conditions and Operational Environmental Management Plans. Council has submitted an application to the EPA for the Recycling Relief Fund, which will provide four months financial relief to Council due to the recent price increases to processing recyclables as a result of the China National Sword Policy. Council is awaiting the outcome of this grant application. Council is also working collaboratively with NetWaste to develop a regional Recycling Strategy, which is also a requirement of the  EPA Recycling Relief Fund.

Promote and offer a free annual household hazardous waste collection service at the Ophir Road Resource Recovery Centre

Oct-Dec annually

Scheduled for collection next October 2018 in addition to servicing of the Community Recycling Centre at Ophir Road Resource Recovery Centre

n

Deliver education materials or services to Orange residents relating to the waste, recycling and organics contract provisions

Each quarter annually

Contracted education consultant, Envirocom, continued to work with Council on promoting waste services to the general public and school sectors in the April-June quarter in accordance with the adopted strategies for the Waste and Recycling Contract and Food and Garden Organics contract.

13.3.2

Participate in the NSW Blue Star Program (previously Tidy Towns)

The Orange Tidy Towns Program was again the winner for Regional NSW. Committee members attended Barmera in April for the National Awards. Orange won the Dame Phyllis Frost Litter Awards and the Environmental Sustainability Award. A Highly Commended was also received for the Young Environmental Achievement Award. Unfortunately Orange did not win the Overall Award.

Participate in Clean Up Australia activities

Jan-Mar annually

93 community members

n

Raise awareness of the NSW Blue Star Program through four local media events and engaging with local schools

Each quarter annually

Letters to schools inviting them to be part of the TT Program

n

Compile annual NSW Blue Star Sustainable Communities Award submissions

Each quarter annually

Both for NSW and National Awards

n


 

13.4 - Monitor and enforce regulations relating to City amenity

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

13.4.1

Conduct Retail Food Premises inspections

Inspections and complaints all attended to as required during the reporting period.

All complaints about retail food premises investigated within 48 hours and action taken if required

Each quarter annually

All complaints acted upon.

n

Annual inspection of all retail food premises completed

Apr-Jun annually

Inspections of all food premises completed.

n

Annual Retail Food Premises Compliance Reporting prepared and submitted to the NSW Food Authority by August annually

Jul-Sep annually

Annual reporting provide to the NSW Food Authority.

n

Continue to support the "Scores on Doors" Program

Oct-Dec annually

Service provided.

n

13.4.2

Enforce environmental legislation

All pollution incidents reported were inspected.  During the reporting period an oil spill in a creek was attended to without a cause or polluter being found.

All pollution complaints investigated within 2 working days for non-urgent events and within 4 hours for urgent events, and action taken if required

Each quarter annually

All complaints investigated.

n

13.4.3

Provide efficient and effective development assessment and compliance service in a timely manner

138 development applications were determined, comprising 119 new DAs (median processing time of 19 days) and 19 modifications (median processing time of 15 days).
8 complying development certificate applications were determined (median processing time of 11 days).
51 construction certificate applications were determined (median processing time of 9 days).

Applications determined within a median time of 35 days, construction certificate applications determined within a median of 30 days and complying development certificates determined within a median time of 15 days

Each quarter annually

Development assessment and compliance services were provided in a timely manner.

n

13.4.4

Provide property information in a timely manner

A total of 416 planning certificates were issued, comprising 358 x 10.7(2) certificates and 58 x 10.7(5) certificates. No urgency fee was paid on 379 of these applications - these were issued with a median processing time of 4 days. Urgency fees were paid for the other 37 applications - these were issued with a median processing time of 1 day.
A total of 8 building information certificates were issued with a median processing time of 9.5 days.

Issue section 149 planning certificates within a median processing time of four days and 1.5 days (where an urgency fee has been paid)

Each quarter annually

Property information was provided in a timely manner.

n

Issue section 149(B) - (E) building certificates and other property information within a median processing time of four days

Each quarter annually

Building certificates require access to be gained to the subject properties and, in many instances, work is required to be undertaken before a certificate can be issued. These factors greatly affect median processing time.

n


 

14 - Foster ideas and opportunities and encourage innovative solutions for the delivery of infrastructure

 

n

14.1 - Design and construct new infrastructure assets as specified within the relevant Asset Management Plan to agreed levels of service

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

14.1.1

Construct the Southern Feeder Road

Works were undertaken to clear the Edward Street road alignment and the pre purchasing of precast drainage units according the draft designs was done in the quarter for stage 1b. Design and investigation was progressed for stage 2 (Anson to Pinnacle) and Council was advised that it had secured just over $4.6M in grant funding for construction of this section through the Restart NSW Resources for Regions program.

Explore further grant opportunities and make submissions

Each quarter annually

No applications made this quarter

n

Complete design for Stage 1(b)

Each quarter

Design corrections being undertaken by consultant

n

Complete Stage 2

Year 4

Not due

n

14.1.2

Design and construct Orange to Carcoar Pipeline and associated infrastructure

Work has been delayed while replacement pipeline flow control valves have been acquired.  It is expected that these will be installed in October 2018 and final commissioning can then be undertaken which is expected to be completed by the end of November 2018. The contractor has been completing minor restoration items.

 

Project undertaken in accordance with the project plan and funding conditions

Each quarter

The contractor has been granted an extension of time to allow for design modifications to correct flow control issues.  The project is now expected to be complete by the end of November 2018.

n

14.1.3

Implement water mains extension/realignment program

No works have occurred due to delays in the drainage and road works on the Cargo Road Upgrade.

Construction undertaken on time and within budget

Apr-Jun annually

No works have occurred due to delays in the drainage and road works on the Cargo Road Upgrade.

n

14.1.4

Develop and implement North Orange sewer strategy

No works have progressed with the North Orange Sewer Strategy as priority has been given to Stage 2 Sewer Design work associated with the Shiralee urban release area.

Preconstruction works undertaken on time and within budget by June 2018

Apr-Jun

No works have progressed with the North Orange Sewer Strategy as priority has been given to Stage 2 Sewer Design work associated with the Shiralee urban release area.

n

Construction activities commenced by 2020/21

Year 4

Due in 2020/21.

n

14.1.5

Design and construct Redmond Place sewer pump station and associated sewer mains

No work has been undertaken during this quarter due to rescheduling of priority design work, in particular Stage 2 Sewer for the Shiralee urban release area.

Preconstruction works undertaken on time and within budget by June 2018

Apr-Jun

No work has been undertaken during this quarter due to rescheduling of priority design work, in particular Stage 2 Sewer for the Shiralee urban release area.

n

Construction activities undertaken on time and within budget by June 2021

Year 4

Due in 2020/21.

n

14.1.6

Design and construct Blackman's Swamp Creek Stormwater Harvesting Stage 2 (Jilba Street Wetland)

No work undertaken in 4th quarter - concept design activities assigned to Water and Sewer Design Engineer according to priority. Land negotiations commenced

Design activities undertaken on time and within budget by June 2018

Apr-Jun

No work undertaken in fourth quarter - concept design activities assigned to Water and Sewer Design Engineer according to priority. Land negotiations commenced.

n

Construction activities undertaken on time and within budget by June 2020

Year 3

Due in 2019/20.

n

14.1.7

Construct sewer pumps and associated sewer mains to serve Phillip Street Developmental Control Plan

No work has been undertaken during this quarter due to rescheduling of priority design work, in particular Stage 2 Sewer for the Shiralee urban release area.

Construction activities undertaken on time and within budget by June 2019

Year 2

Due in 2018/19.

n

14.1.8

Develop and design South Orange Stage 2 Water

Shiralee Stage 2 water supply design work currently underway

Design completed by June 2019

Year 2

Due in 2018/19.

n

14.1.9

Design and construct South Orange Stage 1C Sewer

Shiralee Stage 1C sewer design work currently underway

Design completed by June 2018

Apr-Jun

Shiralee Stage 1C sewer design work currently underway

n

Construction completed by June 2019

Year 2

Due in 2018/19.

n

14.1.10

Develop and design South Orange Stage 2 Sewer

Shiralee Stage 2 sewer design work (including hydraulic modelling) currently underway

Design completed by June 2020

Year 3

Due in 2019/20.

n

14.1.11

Develop and design Robindale Downs sewer pump station and associated sewer rinsing main

No work has been undertaken during this quarter due to rescheduling of priority design work, in particular Stage 2 Sewer for the Shiralee urban release area.

Design completed by June 2020

Year 3

Due in 2019/20.

n

14.1.12

Design and construct Airport Technology Park Stage 1A Water

No work has occurred during this quarter

Design undertaken on time and within budget by June 2018

Apr-Jun

No work has occurred during this quarter.

n

Construction activities undertaken on time and within budget by June 2019

Year 2

Due in 2018/19.

n

14.1.13

Design and construct Airport Technology Park Stage 1A Sewer

No work has occurred during this quarter

Design undertaken on time and within budget by Jun 2018

Apr-Jun

No work has occurred during this quarter.

n

Construction activities undertaken on time and within budget by June 2019

Year 2

Due  in 2018/19.

n

14.1.14

Spring Hill - Lucknow sewer strategy

No work has been undertaken during this quarter due to rescheduling of priority design work, in particular Stage 2 Sewer for the Shiralee urban release area.

Design completed by June 2019

Year 2

Due in 2018/19.

n

Construction activities undertaken on time and within budget by June 2021

Year 4

Due in 2020/21.

n

14.1.15

Installation of solar panels at the Orange Sewage Treatment Plant and Icely Road Water Filtration Plant

The solar project at both sites was not completed by end June 2018 due to a delay on behalf of the contractor.

Installation of solar panels at both sites by June 2018

Apr-Jun

The contractors Project Manager suffered a heart attack which delayed the project until July 2018.

n

14.1.16

Deliver shared cycleway construction program as identified in the active travel plan and in accordance with the adopted budget

Works completed in the last quarter include the installation of railway underpass and construction of shared path through James Sheehan High School to connect Nelson Park and Sundew Circuit as part of the Southern Link Cycleway.

Compliance with grant conditions and monthly reporting requirements to Roads and Maritime Services

Apr-Jun annually

All grant conditions and reporting requirements met.

n

Grant-funded cycleway construction program completed within allocated budget

Apr-Jun annually

Program completed to within 10% of program budget allocation.

14.1.17

Increase capacity in East Orange drainage channel

Project deferred for current year due to funding constraints

Develop, design and issue construction tender for channel under McLachlan Street

Year 2

Not yet due

n

Develop, design and issue construction tender for channel from McLachlan Street to March Street

Year 2

Not yet due

n

Develop, design and issue construction tender for channel under March Street

Year 2

Not yet due

n

Develop, design and issue construction tender for channel from William to Dalton Street

Year 3

Not yet due

n

Reshape the stream bank to increase capacity from McLachlan to Jilba Street

Year 3

Not yet due

n

14.1.18

Deliver planned flood mitigation strategies across the City

Works were completed on the detention basin W4 on William Maker Drive opposite Glasson Drive

Construct stormwater detention basin W4 in Waratahs development precinct

Oct-Dec, Jan-Mar

Project Completed

n

Construct stormwater detention basin W5 in Waratahs development precinct

Year 2

Not yet due

n

Construct stormwater detention basin W7 in Waratahs development precinct

Year 3

Not yet due

n

Construct stormwater detention basin in Moulder Park precinct

Jan-Mar

Not yet due

n

Construct stormwater detention basin at Ridley Oval

Year 2

Not yet due

n

Construct stormwater detention basin on Rifle Range Creek near railway

Year 4

Not yet due

n

Undertake stormwater improvement works at Orange Showground

Year 4

Not yet due

n


 

15 - Effectively and efficiently maintain and operate current infrastructure to agreed levels of service including any consideration of impacts of climate change

 

15.1 - Maintain and renew traffic and transport infrastructure assets and services as specified within the Asset Management Plan at agreed levels of service

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

15.1.1

Deliver works program for road rehabilitation and re-seals as identified in the Transport Asset Management Plan

Rehabilitation projects completed in the quarter include:
-Anson and Lister Street intersection
-Leeds Parade
-Forest Road at Spring Hill
Other road upgrading projects completed include:
-William Street upgrade from March Street to Byng Street
-Canobolas Road causeway upgrade
Works commenced and still progressing include:
-Forest Road upgrading works SFR to Hospital commenced March 2018.
-Cargo Road upgrading commenced May 2018
All actionable reseal projects have been completed.

Annual road rehabilitation program completed within allocated budget

Oct-Dec, Jan-Mar annually

Program completed within budget

n

Annual reseal program completed within allocated budget

Oct-Dec, Jan-Mar annually

Program completed within budget

n

Construction of road pavement, car parking and intersection upgrades on Forest Road from the Southern Feeder Road to traffic signals at Bloomfield - subject to grant funding

Oct-Dec, Jan-Mar, Apr-Jun

Works commenced and completed to 33%

n

Burrendong Way - upgrade to an urban standard, south from the Northern Distributor Road - subject to grant funding

Year 2

Not yet due

n

Reconstruct Clergate Road Stage 2 from Quartz Street to Ralstone Drive

Year 4

Not yet due

n

Reconstruct Cargo Road to an urban standard from Ploughmans Lane to Whitton Place

Apr-Jun

works commenced and completed to 20%

n

Whiley Road/Forest Road upgrading - subject to grant funding

Years 2, 3 and 4

Not yet due

n

15.1.2

Deliver program of footpath upgrading works as identified in the Transport Asset Management Plan

Program of footpath upgrades completed.

Construction of pedestrian crossing lighting as per allocated budget

Jan-Mar, Apr-Jun annually

Infrastructure installed a 4 sites but yet to be commissioned.

n

Annual footpath rehabilitation program completed within allocation budget

Each quarter annually

Program completed

n

15.1.3

Maintain Council's fleet of plant and equipment to ensure availability

The workshop has kept the availability of Council's plant fleet above the target limit in the fourth quarter

Ensure 95% availability of Council plant at all times

Each quarter annually

Council plant availability was maintained at 98% during this quarter.

n

15.1.4

Provide and manage public car parking in the Orange Central Business District

The Licence Plate Recognition vehicle remains operational. Parking patrols were carried out in accordance with the patrol schedule and Council's adopted parking rules. The contracted car parks have been managed in accordance with private agreements.

Implement parking study deliverables

Jan-Mar, Apr-Jun annually

Vehicle in place.  Disabled parking  audit carried out.

n

Parking patrols carried out in accordance with patrol schedule and Council's adopted parking rules

Each quarter annually

Public car parking in the Orange CBD has been appropriately managed during the reportable period.

n


 

15.2 - Operate, maintain, renew and upgrade water, sewer and stormwater infrastructure assets and services as specified within the Asset Management Plans at agreed levels of service

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

15.2.1

Provide safe drinking and re-use water

Drinking water and recycled water was provided to customers in accordance with quality standards through implementation of the Drinking Water Management System and Recycled Water Management System.

Monitor and report on water quality in accordance with regulatory requirements and report to the State Government annually in October

Oct-Dec annually

Monitoring and reporting requirements continued to be satisfied in Q4.

n

15.2.2

Conduct routine operation and maintenance of water and sewerage infrastructure

Levels of service for all water and sewer operational and maintenance functions of Council achieved during the fourth quarter.

Conduct annual monitoring and reporting according to the requirements for inclusion in Department of Primary Industries NSW Water Supply and Sewerage Performance Monitoring Report by September annually

Jul-Sep annually

Levels of service for all water and sewer operational and maintenance functions of Council achieved during the fourth quarter.

n

Maintain water and sewer infrastructure in accordance with the statutory requirements and levels of service identified in Water and Sewer Asset Management Plans

Each quarter annually

Levels of service for all water and sewer operational and maintenance functions of Council achieved during the fourth quarter.

n

15.2.3

Deliver sewer mains upgrade program

Council is currently undertaking a review into the flow monitoring for the gravity sewer network to determine if the upgrade at Cox Ave and Mitchell Highway is required

Sewer mains upgrade program delivered by June annually

Apr-Jun annually

Council is currently undertaking a review into the flow monitoring for the gravity sewer network to determine if the upgrade at Cox Ave and Mitchell Highway is required.

n

15.2.4

Deliver sewer mains relining program

The remaining sewer junction sealing works have been completed and defects register completed

Sewer mains relining program delivered by June annually

Apr-Jun annually

The remaining sewer junction sealing works have been completed and defects register completed.

n

15.2.5

Implement water loss management program

Minimal work was undertaken during this period on this recurring program associated with Council's water supply network.

Establish district metering areas in order to quantify water losses from water supply system

Apr-Jun annually

Minimal work was undertaken during this period on this recurring program associated with Council's water supply network.

n

15.2.6

Deliver water services renewals program

Three water service renewals were completed in the 4th quarter.

Water services renewals program delivered by June annually

Apr-Jun annually

Three water service renewals were completed in the fourth quarter.

n

15.2.7

Deliver water meter replacement program

Council replaced 466 water meters in the 4th quarter.

Water meter replacement program delivered by June annually

Apr-Jun annually

Council replaced 466 water meters in the fourth quarter.

n

15.2.8

Deliver water mains renewals program

No works on the 2017/18 water mains renewals program occurred in the 4th quarter as the scheduled program was completed in the 3rd quarter.

Annual water mains renewal program delivered by June annually

Apr-Jun annually

No works on the 2017/18 water mains renewals program occurred in the 4th quarter as the scheduled program was completed in the third quarter.

n

15.2.9

Investigate Lake Canobolas Dam upgrade works

Council has been invited to submit a Detailed Expression of Interest for an Investigations and Options Study for Gosling Creek Dam Upgrade Works under the Department of Industry Water Safe and Secure Water Program.
An application for funding for Gosling Creek Dam Upgrade Works under the INSW Water Security for Regions Program is nearly completed

Preliminary investigations completed by June 2019

Year 2

Due in 2018/19.

n

15.2.10

Undertake ongoing condition assessment on Council's stormwater network

Contractor who was engaged to undertake this work has gone into receivership and is unable to complete the work. A new procurement has been commenced to engage a contractor to do this work this financial year.

Assessments undertaken on 2% of network per annum and updated in the Asset Management Plan

Each quarter annually

Not able to progress until contractor issue is resolved. Issue was late notified in this financial year (in April).

n

15.2.11

Icely Road Water Treatment Plan land acquisition/noise management

Whilst preliminary discussions with the landholder have been undertaken, minimal progress has occurred in the fourth quarter.

Completed by June 2018

Apr-Jun

Whilst preliminary discussions with the landholder have been undertaken, minimal progress has occurred in the fourth quarter.

n

15.2.12

Icely Road Water Treatment Plant lagoon upgrade

All components of the north lagoon upgrade at the Icely Road Water Treatment Plant were finalised by the end of June 2018.

Completed by June 2018

Apr-Jun

The project was finalised by the end of Q4.

n

15.2.13

Lake Canobolas sewer upgrade

Construction of the sewer gravity main to service the Lake Canobolas/Scout Camp Precinct was completed during this quarter.

Completed by June 2018

Apr-Jun

Construction of the sewer gravity main to service the Lake Canobolas/Scout Camp Precinct was completed during this quarter.

n

15.2.14

Orange Sewage Treatment Plant treated effluent re-use system upgrade

Preparation is underway for the concept design phase of the ultra-violet treatment system at the Orange Sewage Treatment Plant.

 

Various upgrades to Cadia re-use system by June 2018

Apr-Jun

This multi-staged project continues with options and designs considered with key stakeholders.

n

15.2.15

Orange Sewage Treatment Plant de-chlorination dosing

The preferred option of an ultraviolet disinfection system upstream of the chlorine contact tank at the Orange Sewage Treatment Plant negates the need for de-chlorination.

Design and construct new dosage system by June 2018

Apr-Jun

The preferred option of an ultraviolet disinfection system upstream of the chlorine contact tank at the Orange Sewage Treatment Plant negates the need for de-chlorination.

n

15.2.16

Orange Sewage Treatment Plant works upgrade

The design phase for the new inlet works is scheduled for 2018/19.

Design and construct new inlet works by June 2020

Year 3

The design phase for the new inlet works is scheduled for 2018/19.

n

15.2.17

Orange Sewage Treatment Plant primary settling tank coating

This project is scheduled for 2020/21.

Specialist paint coating of tank completed by June 2021

Year 4

This project is scheduled for 2020/21.

n

15.2.18

Orange Sewage Treatment Plant aeration upgrade options investigation

An aeration options report was delivered in June 2017 with design on the preferred option now scheduled for 2020/21 due to priority focus on the inlet works upgrade at the Orange Sewage Treatment Plant.

Complete options investigation by June 2019

Year 2

The design phase for the aeration upgrade is scheduled for 2020/21.

n


 

15.3 - Maintain and renew waste recovery infrastructure assets and services as specified within the Asset Management Plan at agreed levels of service

Ref

Task

Comment on Task

Performance Indicator

Target

Comment on Indicator

Status

15.3.1

Manage Ophir Road and Euchareena Road resource recovery centres in accordance with landfill environmental management plans and licenses

Both facilities managed and are complying with management plans, standard operating procedures, work health and safety standards and NSW Environment Protection Licence requirements.

Reporting to the Office of Environment and Heritage and Environmental Protection Authority undertaken annually as required

Each quarter annually

Both facilities managed and complying with management plans, standard operating procedures, work health and safety standards and NSW Environment Protection Licence requirements.

n

Divert greater than 50% of the waste stream from landfill; annual reporting by August

Jul-Sep annually

Domestic services average 62% whilst overall diversion is in the order of 47-50%. A diversion report will be presented to Council in September or October 2018 providing the diversion rates for 2017/18.

n

Undertake maintenance works at the Ophir Road Resource Recovery Centre including site rehabilitation, re-seal of the entry road and car parking area

Apr-Jun annually

Works on the Community Recycling Centre (CRC) has continued. It is anticipated that this facility will be opened to the public in Quarter 1 of 2018/19. Extensive landscaping to the entry of the Ophir Road Resource Recovery Centre has commenced

n

Construction of new landfill cell at Euchareena Road Facility

Year 3

The design of the new landfill cell at the Euchareena Road facility was completed in this quarter. The construction of the landfill was tendered and closed in late June 2018. It is anticipated that the new land fill cell and associated construction works will be complete by February 2019

n

Community Recycling Centre reporting wastes collected to the Environment Protection Authority on a monthly basis

Each quarter annually

Works on the facility are anticipated to be complete by end July 2018.

n

 


Council Meeting                                                                                       4 September 2018

 

 

5.6     Update - Crown Land Negotiation Program

RECORD NUMBER:       2018/2069

AUTHOR:                       Nick Redmond, Manager Corporate and Community Relations    

 

 

EXECUTIVE Summary

The purpose of the Crown Land Negotiation Program is to ensure that NSW Crown Land is held by the most appropriate landholder (State, local council, or local Aboriginal Land Council) to achieve the most positive social, economic, cultural and environmental benefits for the people of NSW.  The elected Council approved participation in the Negotiation Program on 20 March 2018.

The purpose of this report is:

1        To provide an update on the current status of the Crown Land Negotiation Program being facilitated by the NSW Department of Industry for the Orange Local Government Area.

2        Seek endorsement of Council to provide delegation to the General Manager to proceed with the negotiation phase of the Crown Land Negotiation Program as detailed in this report.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “16.1 Collaborate - Work in partnership with other Councils, regional organisations and State and Federal Governments”.

Financial Implications

Council is not required to pay a purchase price for land that transfers from the Crown to Council under the Crown Land Negotiation Program (“the Program”) and the provisions of the Crown Land Management Act 2016 (CLM Act).   If approved for transfer, the Minister will vest land to Council via a Notice in the Government Gazette.  The Minister can decide not to approve a transfer.

The Council will become responsible for preparing Plans of Management, and for the costs of maintenance of the lands, and will be entitled to income generated from vested land.

In order to achieve a positive outcome of the Program, Council may be required to pay for costs to prepare the land for vesting, such as surveys, title diagrams, easements and associated registration fees.

Native title is not extinguished for any land that transfers from the Crown to Council under the Program.  Accordingly, Council will be responsible for making potential native title compensation payments for former Crown land that is vested in it through the Program.

The full extent of financial implications arising from the Program will be more evident following the Negotiation phase, when Council will have more information of the number of properties and interests likely to vest in Council.  Once this stage has been reached, a risk assessment will be undertaken to determine the potential financial and legal implications associated with any transfer and a report presented to Council for decision. Consultation with the Orange Local Aboriginal Land Council will continue throughout this process.

Policy and Governance Implications

Council has the opportunity to negotiate the transfer of Crown Land that it currently manages into Council ownership. This provides significant benefits to Council in terms of reduced reporting and management obligations to the State Government, as well as surety over land that the community is currently investing in.

 

Recommendation

The Council resolve to:

1        note the report on the Crown Land Negotiation Program; and

2        delegate to the General Manager authority to proceed with the Negotiation phase of the Crown Land Negotiation Program as detailed in this report; and

3          note that the final decision to accept the vesting of any Crown Land remains with the elected Council and no binding decision will be made to accept the vesting of land other than by the elected Council.

 

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

 

 

 

Service Delivery

It is expected that there will be a reduction in the reporting requirements staff will need to undertake for Crown Reserves if they come into Council ownership.

Having surety of tenure of current Crown Land is considered a significant opportunity for Council.

 

Stakeholders

Council has the opportunity to explore opportunities for joint ventures or projects with the Orange Local Aboriginal Land Council to provide economic development and growth opportunities.

 

SUPPORTING INFORMATION

At its meeting held 20 March 2018, Council noted the partnership between Orange City Council, Orange Local Aboriginal Land Council, Blayney Shire Council and Cabonne Shire Council to participate in the Crown Land Negotiation Program (“the Program”), facilitated by the NSW Department of Industry.

A copy of the report to Council meeting of 20 March 2018 is attached for ease of reference (Attachment 1).

The purpose of the Program is to ensure that NSW Crown Land is held by the most appropriate landholder (State, local council, or local Aboriginal Land Council) to achieve the most positive social, economic, cultural and environmental benefits for the people of NSW.

The benefit for Council is it will enable local interests and needs to be owned and managed locally. In the Orange Local Government Area, the Program involves voluntary, multi-party negotiations between the NSW Government, Orange City Council, Local Aboriginal Land Council and the NSW Aboriginal Land Council.

There are approximately 240 parcels of Crown land within the Orange Local Government Area.  A map depicting parcels of land is attached to this report (Attachment 2).

 

State and Local Land Criteria

Under the CLM Act, the Minister has the power to vest Crown land in a local council that meets the prescribed Local Land Criteria and with the local council’s consent.

The State will retain ownership of land that is classified as state significant land required for the delivery of state services and infrastructure for the continued benefit of all the people of NSW.  This includes Crown land that is required for the delivery of state services and infrastructure and land of great environmental, network and heritage significance.

The State Land Criteria are:

1        Land within the Crown estate that currently provides, or is required for planned core government services and infrastructure.

2        Land within the Crown estate that is part of a state or regionally significant system or network.

3        Land within the Crown estate that is of high environmental value at a state or regional scale and is required for addition to the conservation network including land identified for future reservation.

4        Iconic land within the Crown estate or land within the Crown estate that contains an iconic asset.

5        Land within the Crown estate that has or contains an item of state or heritage importance.

6        Land within the Crown estate that produces or has the identified and earmarked potential to produce a significant income for the state.

Under section 4.6 of the CLM Act Crown land can only be vested in Council if:

1        The land is wholly located within the local government area of the Council and the Minister is satisfied that the land meets the prescribed Local Land Criteria and is therefore suitable for local use; and

2        The Council has agreed; and

3        If the land is claimed under the Aboriginal Land Rights Act 1983, the local Aboriginal Land Council and NSW Aboriginal Land Council have agreed.

The Local Land Criteria (prescribed in clause 26 of the CLM Regulations 2018) are:

1        Criterion 1

          The land provides, or has demonstrated potential to provide, a public good predominately for residents in the local government area of the local council concerned, or in adjacent local government areas, in a way that is consistent with local planning instruments (“public good” is not a public good if residents can be prevented or excluded from using the land or one resident’s enjoyment of the land will reduce another person’s enjoyment of it);


 

Criterion 1 examples: 

§  Providing access to assets and other land enjoyed predominantly by the local community, such as camping grounds and picnic areas.

§  Including infrastructure that provides public benefit predominantly to the local community, such as community centres, public halls, youth centres, sport and recreational centres.

§  Earmarked for the provisions of the assets or infrastructure set out above, noting that for proposed future developments the Crown will require evidence of approved planning consents and budget funds.

2        Criterion 2

          Land use is consistent with the functions of local government or could be used for activities consistent with those functions.

          Criterion 2 examples:

§  Including infrastructure for delivery of local government services, such as waste management facilities, sewerage depots, wastewater treatment plants.

§  Used for provision of local services such as stormwater drainage, fresh water access, asset protection zones, flood and hazard management, buffer zones between residential and industrial, and to limit encroachment on community land.

§  Could be used for the above infrastructure or services, noting that for such land the Crown will require evidence of approved planning consents and budget funds.

3        Criterion 3

Whether the land is managed, or has identified potential to be managed, as a community asset by a local council or some other body.

Criterion 3 examples:

§  Already under the care, control and management of council, such as public recreation reserves and parks, libraries, day-care centres, public pounds, boy scout and girl guide halls.

§  Providing community enjoyment and benefit, such as camping grounds, sporting fields, tennis courts, public parks, public pools and significant community icons such as war memorials.

The Program is also using the Aboriginal Land Agreement (ALA) mechanism under the Aboriginal Land Rights Act to recognise the importance of land to Aboriginal people. If the Program is successful and one or more agreements reached between all parties, the most significant outcome is that it will deliver certainty for all parties within a relatively short timeframe in relation to the ownership, control and management of all Crown land within the Orange Local Government Area.


 

Vesting, Classification and restrictions on use

There are protections under the CLM Act and the Local Government Act 1993 for land that is vested in a Council under the Program:

§  Under section 4.8 of the CLM Act the land will automatically be taken to be classified as “community land” under the Local Government Act 1993, except where the Minister has made a declaration that the land is to be acquired as “operational land”. The Minister is only able to make this declaration if Council satisfies the Minister that the land does not fall under one of the categories of community land as set out in the  Local Government Act 1993 or the land could not continue to be used and dealt with as it currently can be if it were required to be used and dealt with as community land. Under the Local Government Act, land classified as “community land” cannot be sold.

§  Land vested will be subject to native title. Native title is how Australian law recognises the rights and interests that Aboriginal people and Torres Strait Islanders hold in land and waters under their traditional laws and custom. Native title rights and interests are recognised and protected in the Commonwealth Native Title Act 1993 and the NSW Native Title Act 1994. The NSW Government recognises the fundamental importance of these rights and the need to ensure compliance with native title legislation. The CLM Act provides that transferring of ownership of Crown land to councils will be subject to any existing native title rights and interests prior to the transfer.  The land cannot be sold until native title has been extinguished or surrendered or the Minister issues a native title certificate stating that there is adequate evidence of extinguishment (Section 4.9 CLM Act).

§  Until a Plan of Management is adopted under the Local Government Act (a process which includes public notification and a public hearing), the nature and use of the land must not be changed (Section 44 of the Local Government Act).

Current status of the Land Negotiation Program

The Program consists of four stages:

1

Preliminary

Agreement to participate is sought from all parties. Includes scoping work and access to Crown land data through LandsLink.

2

Assessment

Each party undertakes a thorough assessment of the Crown land they are interested in owning and managing within consideration of the state land criteria, and for local councils, the local land criteria.

3

Negotiation

An interest based negotiation where parties determine who is best placed to own and manage Crown land for optimal local and state benefits. Parties negotiate through an independently facilitated process to achieve agreement.

4

Post Negotiation

When agreement is reached it is formalised using Aboriginal Land Agreements (ALAs) or local land agreements (LLAs)

 


 

The Program is currently in the final stages of the Assessment stage. As stated in the table above, in this stage each party to the negotiation undertakes an assessment of the Crown land in the whole of the negotiation area and indicates which Crown land they have an interest in owning and managing, taking into consideration the criteria that is relevant to each party.

At the end of the Assessment phase, the Crown will prepare a spreadsheet that identifies land that more than one party has claimed an interest in. The land with overlapping interests will be divided up into several negotiation areas, which will then be the subject of detailed negotiations in the Negotiation phase. The detailed negotiation areas will be determined once the list of overlapping interests has been collated. Land with no or only one interested party may be retained by the Crown or vested in that party, subject to applicable statutory requirements. 

An independent facilitator has been selected, following consultation and mutual agreement between the Crown, Orange City Council, Blayney Shire Council and Cabonne Shire Council, and Local and NSW Aboriginal Land Councils to facilitate the Negotiation phase. 

Assessment Criteria

There has been widespread consultation with various departments across Council to identify the diverse range of Council assets, uses and interests in  the Crown land within the negotiation area and then evaluated against the Local Land Criteria (as listed in this report).

From this consultation, assessment has been undertaken to determine the nature of the interest claimed by Council ie, whether such land should be vested in Council, easements granted or remain in public ownership and managed by Council as a Crown land manager.

As part of the assessment, Council will also identify land for which it does not have an interest.

The table below provides examples of some of the assessment criteria used (and compared against the Local Land Criteria mentioned above) when determining Council’s interests in  land and examples of the identified Crown land falling within such assessment criteria:

Assessment Criteria

Examples

Interest

Identified Crown Land

Open Space and Recreation 

 

Land to vest in Council for public recreation purposes

§ Cook Park

§ Elephant Park

§ Moulder Park

§ Orange Aquatic Centre

§ Robertson Park

§ Sir Jack Brabham Park

§ Wade Park

Recreational Pathways

Land and/or easements to vest in Council

§ Hawke Lane Reserve

§ Pinnacle – Walker Lane Carpark

§ 153 Shiralee Road

Council Operational Facilities

Land to  vest in Council

§ Orange Regional Museum

§ Orange Art Gallery

§ Orange Public Library

§ Visitors’ Information Centre

§ Orange Cemetery

 

Timeframes

Council anticipates the Assessment phase of Crown land within the Orange Local Government Area is likely to be completed by the end of August 2018 and the Negotiations phase is likely to commence in September 2018. 

The Crown proposes that the Negotiations phase will be completed by the end of 2018 and agreements entered into in early to mid-2019, subject to Council obtaining Council approval.

 

 

Attachments

1          Report - Crown Land Negotiation Program, 2017/2626

2          Crown Lands Map - Orange Local Government Area, D18/44008

  


                                                                                                                      4 September 2018

5.6                       Update - Crown Land Negotiation Program

Attachment 1      Report - Crown Land Negotiation Program

5.10   Crown Land Negotiation Program

RECORD NUMBER:       2017/2626

AUTHOR:                       Michelle Catlin, Manager Administration and Governance    

 

 


EXECUTIVE Summary

This report provides information to Council on the Crown Land Negotiation Program being facilitated by the NSW Department of Industry, and the partnership between Orange City Council and the Orange Local Aboriginal Land Council, Blayney Council and Cabonne Shire Council. This partnership has successfully applied to participate in the Negotiation Program in 2017/18.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “4.1 Our City – Continue to deliver a leadership role as a major entity in the region and actively contribute to the future direction of local, regional and national initiatives to support and facilitate improved outcomes for the community”.

Financial Implications

The full extent of the financial implications arising from this project will be more evident as the program progresses, and will be reported to Council as more information becomes available.

Policy and Governance Implications

Council has the opportunity to negotiate the transfer of Crown Land that it currently manages into Council ownership. This provides significant benefits to Council in terms of reduced reporting and management obligations to the State Government, as well as surety over land that the community is currently investing in.

 


Recommendation

That the report on the Crown Land Negotiation Program be acknowledged.

 


further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

Service Delivery

By participating in this program, it is expected that there will be a reduction in the reporting requirements staff will need to undertake for Crown Reserves if they come into Council ownership.

Having surety of tenure of current Crown Land is considered a significant opportunity for Council.

Stakeholders

There are many positive benefits for Council to participate in this program as a partner with the Orange Local Aboriginal Land Council and Blayney and Cabonne Councils.

Council also has the opportunity to explore opportunities for joint ventures or projects with the Orange Local Aboriginal Land Council to provide economic development and growth opportunities.

SUPPORTING INFORMATION

For a number of years now, the NSW State Government has been reviewing the management of Crown Land in NSW. Crown Land currently comprises over one third of NSW and up until recently, there were several pieces of legislation governing the management of Crown Land. Councils, as trustees of a significant proportion of Crown Land, are required to comply with the legislation applicable to Crown Land.

There are currently over 30,000 outstanding Aboriginal Land Rights Claims over Crown Land in NSW, with the Government determining a very small number of these claims each year.

The State Government has introduced a number of measures to improve the management of Crown Land.

Firstly the consolidated Crown Land Management Act 2016 will reduce red tape, duplication and the administrative burden on Councils in their public land management role. The majority of the Act will commence in 2018 and will clarify Council’s obligations in relation to Crown Land.

Secondly, the Department of Industry is rolling out a new program across NSW, known as the Crown Land Negotiation Program. This innovative program involves:

§ A comprehensive voluntary negotiation program between the NSW Government, the NSW Aboriginal Land Council, Local Government and Local Aboriginal Land Councils, to ensure that Crown Land in NSW is held by the most appropriate landholder to achieve the most positive social, economic, cultural and environmental benefits for the people of NSW

§ The transfer of title (ie ownership) of Crown Land to either Council or the Local Aboriginal Land Council at no cost from the NSW Government where this is agreed by the parties

§ The negotiated agreement (through new Aboriginal Land Agreement process) to withdraw any Aboriginal Land Rights Claim on the subject Crown Land proposed to be transferred to Council

§ Council will be able to identify, understand and recognise local sites that are significant to Aboriginal people

§ Council has the opportunity to partner with the Orange Local Aboriginal Land Council on development opportunities

The Negotiation Program is facilitated by a designated team within Department of Primary Industries, and is funded for three years. Following a recent expression of interest process, a joint submission made by Orange, Cabonne and Blayney Councils and the Orange Local Aboriginal Land Council was successful and so preliminary work on our negotiation is underway and is scheduled to be finalised by the end of 2018.

Council will have the opportunity to negotiate the transfer of those parcels of Crown Land that Council currently manages and invests significantly in (eg Cook Park, Robertson Park, Moulder Park, Sir Jack Brabham Park). 246 parcels within the Orange Local Government Area have been identified as Crown Land.

Any land transferred to Council will generally be classified as Community Land under the Local Government Act 1993. Ministerial consent for the transfer of land to be classified as Operational Land would be required.

 

 

Update reports will be provided to Council as the program progresses and access to detailed mapping information through the Department of Industries is provided.


Council Meeting                                                                                                                 4 September 2018

5.6                       Update - Crown Land Negotiation Program

Attachment 2      Crown Lands Map - Orange Local Government Area

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Council Meeting                                                                                       4 September 2018

 

 

5.7     Annual Waste Diversion and Education Strategy Implementation - 2017/18

TRIM REFERENCE:        2018/2087

AUTHOR:                       Wayne Davis, Manager Waste Services and Technical Support    

 

 

EXECUTIVE Summary

Prior to the adoption of the current Domestic Waste and Recycling contract, Council undertook a trial with the community for a fortnightly waste collection. The results were considered by Council at its meeting of 16 February 2016 and resolved the following:

“RESOLVED - 16/049                                                                                    Cr J Davis/Cr R Kidd

1        That Council adopt a weekly waste collection service frequency for municipal solid waste (red lid waste bin) collection for up to five years of the new NetWaste Waste Services Contract.

2        That Council increase expenditure by $30,000 per annum to implement a comprehensive and ongoing education program to increase waste diversion rates to 70% by 2021, with progress towards this target to be the subject of an annual report to Council.

3        That, subject to Council not being able to achieve the State Government’s required 70% waste diversion target by 2021, or being directed by the State Government to achieve this, Council retain an option to re-negotiate the NetWaste Waste Services Contract within five years to include fortnightly waste collection service frequency to assist in achieving the required 70% waste diversion target. In this circumstance, the matter be brought back to Council.

4        That authority be given to the General Manager to conclude contractual requirements for the NetWaste Waste Services Contract.

5        That approval be granted for the Council Seal to be affixed to relevant documents.”

 

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “8.3 Preserve - Promote the range of recycling services”.

Financial Implications

The implementation of all activities within the Strategy are funded as follows:

 

Council commitment to waste diversion

$  30,000

Commitment within Orange Food and Garden Organics Contract

$  50,000

Commitment within NetWaste Joint Recycling Contract

$  50,000

Total Annual Funds

$130,000

Policy and Governance Implications

Nil

 

Recommendation

That the information provided in the report on Annual Waste Diversion and Education Strategy Implementation – 2017/18 be acknowledged.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

In July 2016, Orange City Council developed a five year Waste Diversion Education Strategy 2016-2021 entitled “Engaging the Community in Waste Minimisation and Resource Recovery”. The Strategy acts as a guide to achieving a reduction in waste to landfill and diversion of recyclable materials within the Orange community.

This report provides a brief overview of actions undertaken within the 2017/18 year to assess data and implement behaviour change initiatives as Orange City Council works towards the achievement of Key Result Areas and Targets outlined in the NSW Waste and Resource Recovery Strategy 2014-21 (NSW WARR).  Key result areas follow:

Key Result Area 1          Avoid and reduce waste generation

Key Result Area 2          Increase recycling

Key Result Area 3          Divert more waste from landfill

Key Result Area 4          Manage problem waste better

Key Result Area 5          Reduce litter

Key Result Area 6          Reduce illegal dumping

Targets within the NSW WARR:

Key Result Area 1 - By 2021, reduce the rate of waste generation per capita

Key Result Area 2 – By 2021-22 increase recycling rates for

·        Municipal solid waste (MSW) to 70%

·        Commercial and industrial waste (C & I) to 70%

·        Construction and demolition waste (C & D) to 80%

Key Result Area 3 – By 2021, increase the waste diverted from landfill to 75%.

2017/18 Waste Diversion Plan Initiatives and Data Results

The attached two reports have been prepared by Council’s engaged Consultant EnviroCom for information and summarises Waste Education initiatives and Waste Stream Management activities undertaken in the 2017/18 year with resulting waste diversion statistics.

It is important to note the impact of receiving the contaminated waste materials from the demolition of the Orange Base Hospital project and how this has impacted the waste generation rate and subsequent percentages of waste diverted from landfill.

Council will continue to work with its consultant and the community on initiatives to improve on reducing the overall waste volumes sent to landfill for the remaining three years of the five year strategy.

 

Attachments

1          Waste Diversion Education Strategy summary report 2017/2018, IC18/15673

2          Waste Diversion Summary - August 2018, IC18/15028

 


Council Meeting                                                                                                          4 September 2018

5.7                       Annual Waste Diversion and Education Strategy Implementation - 2017/18

Attachment 1      Waste Diversion Education Strategy summary report 2017/2018

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Council Meeting                                                                                                          4 September 2018

5.7                       Annual Waste Diversion and Education Strategy Implementation - 2017/18

Attachment 2      Waste Diversion Summary - August 2018

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Council Meeting                                                                                       4 September 2018

 

 

6     Closed Meeting – no items for consideration

 

The General Manager will advise the Council if any written submissions have been received relating to any item advertised for consideration by a closed meeting of Orange City Council.

The Mayor will extend an invitation to any member of the public present at the meeting to make a representation to Council as to whether the meeting should be closed for a particular item.