ORANGE CITY COUNCIL
Sport and Recreation Policy Committee
Agenda
7 February 2017
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Sport and Recreation Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 7 February 2017.
Garry Styles
General Manager
For apologies please contact Michelle Catlin on 6393 8246.
Sport and Recreation Policy Committee 7 February 2017
2.1 Minutes of the Bicycling Community Committee - 7 November 2016
2.2 Minutes of the Sport and Recreation Community Committee - 23 November 2016
2.3 Minutes of the Australia Day Community Committee Meeting - 7 December 2016
Sport and Recreation Policy Committee 7 February 2017
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
|
Recommendation It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Sport and Recreation Policy Committee at this meeting. |
TRIM REFERENCE: 2016/3028
AUTHOR: Ben Keegan, Sport and Recreation Coordinator
EXECUTIVE Summary
The Bicycling Community Committee met on 7 November 2016 and the recommendations from that meeting are provided to the Sport and Recreation Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “5.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities”.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.
Policy and Governance Implications
Nil
|
That the recommendations made by the Bicycling Community Committee at its meeting held on 7 November 2016 be adopted.
|
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Bicycling Community Committee held on 7 November 2016
2 BCC - Action List - 7 November 2016, D16/61850⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Bicycling Community Committee
HELD IN Committee Room 3, Civic Centre, Byng Street, Orange
ON 7 November 2016
COMMENCING AT 5.00pm
1 Introduction
Attendance
Ms Sue Bonar, Mr Craig Flemming, Mr Gavin Hillier, Ms Shah Alford, Mr Tully Richards, Director Community, Recreation and Cultural Services, Sport and Recreation Coordinator, Road Safety Officer
1.1 Apologies and Leave of Absence
1.2 Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
3 General Reports
|
TRIM Reference: 2016/2583 |
|
RECOMMENDATION Mr G Hillier/Ms S Alford That the Action List for the Bicycling Community Committee be reviewed and updated.
|
The Meeting Closed at 6.20PM.
Sport and Recreation Policy Committee 7 February 2017
2.1 Minutes of the Bicycling Community Committee - 7 November 2016
Attachment 1 BCC - Action List - 7 November 2016
BICYCLING COMMUNITY COMMITTEE
ACTION LIST FROM MEETING OF 7 NOVEMBER 2016
COMMUNICATION, EDUCATION & PROMOTION
|
Item |
Description |
Who/Action |
When? |
|
Website/ Facebook |
www.facebook.com/CycleOrange - Ride Orange
A new Ride Orange website will be one of the actions from the Orange Active Travel Plan which is currently being redeveloped.
The site will provide a centralised destination for people searching for information about cycling in and around Orange as well as providing links to the various local cycling groups.
It is expected that a calendar of events will be included to provide detail on activities and events being conducted by local Clubs and Cycle groups.
|
Website being developed by Urban and Public as a component of the Active Travel Plan implementation. Delivery 2017.
Clubs continue to provide update on their club sites and FB pages with centralised reference, link page.
|
|
|
Cycle Awareness |
The Committee has previously discussed ongoing concerns over the Community’s general lack of knowledge of road rules relating to cyclists and felt that cycle awareness needed to be improved.
Whilst the Committee agreed that the State Government should be undertaking a broad education and awareness program relating to the new laws, it was felt that it would be beneficial to take a proactive approach in the matter and consider opportunities for raising local awareness. |
Council communicating road rules as opportunities arise. |
|
EVENTS
|
Item |
Description |
Who/Action |
When? |
|
|
2016 Bike Week |
2016 Bike Week - 17 to 25 September 2016.
A Bike Week Committee has been established which will consist of the following members:
Shahreen Alford (Chairperson), Allison Rodgers, Stephen Nugent, Andrea Hamilton Vaughan, Sue Bonar and Steve Martin.
|
Event rescheduled to 4 December 2016 due to poor weather.
Council has received additional funding from RMS to assist with promotion of the rescheduled event.
Planning continues for December event. |
4 December2016 |
|
|
Major Cycling Events |
2016 BMX NSW Orange Open – The Orange BMX Club have been advised by BMX NSW that they can host an Open event on Sunday, 4 September 2016. This event will have riders attending from throughout NSW.
2016 NSW Masters Road Championships.
Newcrest Orange Challenge
Criterium Festival
Mountain Biking Australia Cross Country National Series - Double Header - Event to be conducted at the Kinross Forest from 13-15 January 2017 and expected to attract 200 of Australia’s best riders.
Triathlon NSW Club Championships and Orange Triathlon Festival – The Orange Triathlon Festival scheduled for February 2017 has been cancelled die to Orange hosting the Triathlon NSW Club Championships on 18 March 2017
Women’s Only Challenge Ride –The Orange Cycle Club has accepted a request from Cycling NSW to host a women’s only 100km challenge ride which will be conducted on Sunday, 8 October 2016.
Western Division Track Championships
Ginja Ninja 250 - The Ginja Ninja will again form part of the Evocities MTB series however this year the Orange leg will be the final event of the series on Sunday, 27 November 2016.
Inter School Cycling Carnival - Following on from the success of the 2016 Inter School Carnival which involved a number of local high schools, organisers are looking to expand the event to include schools from Orange, Bathurst and Dubbo. Event to be conducted in March 2017. |
Event cancelled due to weather. Investigating future opportunities.
Event programmed for 22-24 April 2017.
Event programmed for 5 March 2017
Crit event was not able to be conducted in 2016 – may consider 2017 event
13-15 January 2017
Council working with a promoter to conduct a second Triathlon event in November 2017.
Successful first time event with 15 riders participating from Sydney and Central West region
Scheduled for 11 March 2017?
Update to be provided at next meeting
|
|
|
FACILITIES
|
Item |
Description |
Who/Action |
When? |
|
BMX Track |
The Orange BMX Club has made application under Council’s Sports Facility Program for funding to purchase a start gate and to concrete a section of the start hill at the Anzac Park BMX Track. A report regarding the allocation of funding will be considered by Council in May 2016.
|
Update to be provided at next meeting |
|
|
Velodrome |
With the increased usage of the Velodrome, the Committee discussed the need for the following:
· Additional bubblers · Improved shade · Track lighting for night training and competition
Although permanent bubblers would be useful during peak times it was felt that that a portable drink station connected to an existing tap would be a more cost effective option.
Improved shade can be provided through additional tree planting and will be considered by Council.
The provision of Velodrome lighting will require further discussion in relation to standard of lighting required and funding options.
|
Ben Keegan t requested tree planning to be undertaken on the western side of the velodrome to improve shade during the summer months. |
|
|
Lake Canobolas Mountain Bike Park |
Due to continued wet weather, the track was closed for a short period to protect the track. The facility has reopened and continues to be popular for riders of all skill levels.
|
Update to be provided at next meeting |
|
|
Mt Canobolas Mountain Bike Proposal |
Council has written to the Minister for Environment and Minister for Heritage requesting an amendment to the Plan of Management to permit Mountain Biking within the Mt Canobolas SCA.
Important to note that Council is NOT seeking an approval of the concept design prepared by World Trail which was provided as an example of what could be achieved. Council has also met with the Minister for Trade, Tourism and Major Events and Minister for Sport to discuss the proposal.
Council awaits the response from the Minister foe Environment. |
|
|
INFRASTRUCTURE
|
Item |
Description |
Who/Action |
When? |
|
Cycle Towns |
Cycleways – Improved on road cycleway markings have been undertaken along with the installation of new stabling at various locations throughout the City. Current works: · Construction of cycleway through Nelson Park (Gardiner Road) has been completed. · Negotiation with James Sheahan Catholic High School regarding an easement through the western side of the school’s land are continuing.
Active Travel Plan - When complete, the Plan will guide the implementation and maintenance of active travel infrastructure and programs throughout the City and surrounding villages, with the aim of encouraging greater participation in active transport options. The Plan will address existing gaps and barriers across the cycle network.
Ride2School – Six local schools have signed up for the Ride2School Program. Bicycle Network will begin to implement the Program in late February 2016. |
Current status: Part A: Framework - Orange Active Plan adopted by Council Part B: Implementation – Plan being finalised between Council and consultants. Anticipate report being considered by Council end November 2016.
|
|
Next meeting is scheduled for Monday, 6 February 2016
TRIM REFERENCE: 2016/3030
AUTHOR: Ben Keegan, Sport and Recreation Coordinator
EXECUTIVE Summary
The Sport and Recreation Community Committee met on 23 November 2016 and the recommendations from that meeting are provided to the Sport and Recreation Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “6.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities”.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.
Policy and Governance Implications
Nil
|
That the recommendations made by the Sport and Recreation Community Committee at its meeting held on 23 November 2016 be adopted.
|
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Sport and Recreation Community Committee held on 23 November 2016
2 Sport and Recreation Community Committee Action Plan, D15/6207⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Sport and Recreation Community Committee
HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange
ON 23 November 2016
COMMENCING AT 8.00am
1 Introduction
Attendance
Cr J Hamling (Chairperson), Cr J Davis OAM (Mayor), Mr Wayne Hill, Mr Gavin Hillier, Mr Peter Jarick, Mr Rod McTaggart, Mr Gary Norton, Mr Michael Thornhill, Manager City Presentation, Sports and Recreation Coordinator
1.1 Apologies and Leave of Absence
Nil
1.2 Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
2 Previous Minutes
|
RESOLVED Mr M Thornhill/Mr W Hill That the Minutes of the Meeting of the Sport and Recreation Community Committee held on 23 September 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Sport and Recreation Community Committee meeting held on 23 September 2016. |
3 General Reports
|
TRIM Reference: 2016/2737 |
|
Recommendation Mr P Jarick/Mr W Hill That the Action List for the Sport and Recreation Community Committee be reviewed and updated.
|
The Meeting Closed at 9.15am.
Sport and Recreation Policy Committee 7 February 2017
2.2 Minutes of the Sport and Recreation Community Committee - 23 November 2016
Attachment 1 Sport and Recreation Community Committee Action Plan
Sport and Recreation Community Committee
Action Plan
Infrastructure
|
Date |
Action |
Who |
Community Strategic Plan reference |
Budget status |
Start |
End |
Update/Completed |
|
|
Sir Jack Brabham Park Sports Centre |
|
5.2 6.1 |
$750,000 budgeted. Seeking additional funding through grants. |
Subject to funding |
|
DA approved. Grant application submitted recently to secure adequate funds to complete all project elements at one time. Design and building materials also being reviewed to reduce overall project costs. Subject to funding, the project may need to be staged with the new Pavilion on Huntley Road and amenities building on Forest Road being the initial priorities. |
|
|
Wade Park Cricket and Community Centre |
|
5.2 6.1 6.2 |
$750,000 budgeted. Seeking additional funding through grants and partnerships with Cricket NSW& Cricket Australia. |
Subject to funding |
|
Total project cost expected to be approx $2.2M. Council has received $1M from the State Government which will allow the project to be undertaken.
Detailed planning is set to commence shortly. |
|
|
Wade Park Turf Practice Nets |
|
5.2 6.1
|
|
December 2016 |
February 2017 |
Consultation undertaken with Cricket NSW with regard to minimum requirements. Preliminary design commenced. |
|
|
Wade Park lighting upgrade |
|
5.2 |
|
Subject to funding |
|
Budget insufficient to upgrade lighting to preferred standard of 500 Lux. Consideration to be given to following options: · Reinstate lighting to 350Lux · Seek additional funding to upgrade to 500Lux · Stage project |
|
|
Anzac Park BMX Track |
|
5.2 6.1 |
|
|
|
All track construction work completed. The Orange BMX Club has secured additional funding to purchase and installation a start gate. |
|
|
New rectangular field and sporting precinct |
|
5.2 6.1 6.2 |
|
No timeframes developed at this point. |
|
Council has purchased land for the proposed facility however planning has not yet commenced. The Committee agreed that all options need to be explored during consultation process including potential for external partnerships and synthetic playing surface for main field
|
|
|
Mt Canobolas Mountain Bike Trail Centre |
|
5.2 6.1 6.2 |
|
No timeframes developed at this point as approvals and funding required. |
|
Council has identified the potential to create a Mountain Bike Trail Centre on Mt Canobolas encompassing both the State Conservation Area (SCA) and NSW Forestry Land.
Following consultation with various stakeholders, a concept plan has been developed which will be considered at a meeting of Council on 4 October 2016. |
|
|
Cycle/Walking Facilities |
|
5.1 |
$2,600,000 Budgeted over three years, consisting of $2,000,000 from NSW Roads and Maritime Services and $600,000 from Council. |
2015 |
June 2018 |
Active Travel Plan currently being developed. When complete the Plan will guide the implementation and maintenance of active travel infrastructure and programs throughout the City and surrounding villages, with the aim of encouraging greater participation in active transport options. Cycleways - Council has completed a section of the Southern Cycleway through Nelson Park (commencing at Gardiner Road).
|
|
|
Lake Canobolas Flying Fox |
|
5.2 |
$35,000 budgeted |
December 2016 |
December 2016 |
30m double flying fox to be installed on western side of Lake Canobolas Order has been placed with the installation expected to occur in December 2016. |
|
|
Margaret Stevenson Park Outdoor Gym |
|
5.2 |
$84,500 Funded by Real Insurance and Housing Plus State Government gratn |
November 2016 |
December 2016 |
Project will include the installation of a 15 station outdoor gym, new basketball backboard, plating of 5 mature trees and installation of a drinking fountain and seating platform. |
|
|
Construction of new playground in Waratah Estate (William Maker Drive) |
|
5.2 |
$30,000 budgeted |
January 2017 |
June 2017 |
Play equipment purchased and delivered. Awaiting shaping of broader site which includes stormwater retention basin prior to installing. Earth works expected to commence early 2017 with playground install shortly thereafter. |
Events
The following sporting events have been secured by Council through negotiation with sports governing bodies or event promoters.
|
Date |
Action |
Who |
Community Strategic Plan reference |
Budget status |
Start |
End |
Update/Completed |
|
|
Sydney Thunder V Hong Kong – T20 practice match |
|
10.2 6.4 |
Budgeted |
11 December 2016 |
|
Sydney Thunder will be bringing their full squad to Orange for two T20 practice matches against the Hong Kong National side. |
|
|
2017 Mountain Bike Australia – Cross Country National Series |
|
10.2 6.4 |
Budgeted |
13 January 2017 |
15 January 2017 |
MOU Signed. 200 competitors over 2.5 days of competition. |
|
|
2017 Orange Triathlon |
|
10.2 6.4 |
Budgeted |
4 February 2017 |
|
MOU signed with 100% Events to stage the event in Orange for 3 years 2016-2018. Between 400 and 800 participants for one day event. |
|
|
2017 Newcrest Orange Challenge (Cycling event) |
|
10.2 6.4 |
Budgeted |
5 March 2017 |
|
Following the success of the 2016 event, it is expected that participant numbers will increase beyond the 900 in 2017. |
|
|
2017 NSW Triathlon Club Championships |
|
10.2 6.4 |
Budgeted |
18 March 2017 |
|
1300 competitors and officials. MOU signed with Triathlon NSW to conduct event in Orange for 3 year period 2017-2019. |
|
|
2017 Cycling NSW Masters Road Cycling Championships |
|
10.2 6.4 |
Budgeted |
22 April 2017 |
24 April 2017 |
MOU signed with Cycling NSW to conduct the event in Orange for a three year period 2016-2018. 400 competitors and officials over 3 days competition. |
|
|
Shute Shield Rugby Union – Easts V Gordon |
|
10.2 6.4 |
Budgeted |
13 May 2017 |
|
Game to be played at Wade Park - televised. |
|
|
2017 Rugby NSW Junior State Championships (Age division to be confirmed) |
|
10.2 6.4 |
Budgeted |
10 June 2017 |
12 June 2017 |
MOU signed with Junior Rugby NSW to conduct the event in Orange for a three year period 2017-2019. 385 players and officials over a 3 day period. |
|
|
2017/2018 O/50’s Australian Cricket Championships |
|
10.2 6.4 |
|
February 2018 |
|
Council in partnership with the Orange District Cricket Association has expressed interest in hosting this inaugural event in Orange. |
TRIM REFERENCE: 2016/2972
AUTHOR: Rachel Butler, Events Officer
EXECUTIVE Summary
The Australia Day Community Committee met on 7 December 2016, and the recommendations from this meetings are presented to the Sport and Recreation Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “10.2 Our Economy – Facilitate and support the attraction and development of events, festivals, venues and activities for residents and visitors, ensuring access and participation for older people”.
Financial Implications
Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.
The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.
Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.
If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.
Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.
Policy and Governance Implications
Nil
|
That the recommendations made by the Australia Day Community Committee at its meeting held on 7 December 2016 be adopted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Australia Day Community Committee held on 7 December 2016
ORANGE CITY COUNCIL
MINUTES OF THE
Australia Day Community Committee
HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange
ON 7 December 2016
COMMENCING AT 5:30pm
1 Introduction
Attendance
Mrs Lisa Cobb (Chairperson), Cr J Davis OAM (Mayor) (5:35pm), Cr R Turner, Mr Geoff Bargwanna (5:40pm), Ms Ann Hailes, Ms Katherine Tollner (via teleconference), Manager Business Development, Events Officer.
1.1 Apologies and Leave of Absence
|
RECOMMENDATION Cr R Turner/Ms A Hailes That the apologies be accepted from Cr R Kidd, Mr Steve Brakenridge, Mr Peter Chilcott, Mrs Shirley Doherty and Mr Ian Hatswell for the Australia Day Community Committee meeting on 7 December 2016. |
1.2 Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
|
RECOMMENDATION Cr R Turner/Ms A Hailes That the Minutes of the Meeting of the Australia Day Community Committee held on 17 November 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Australia Day Community Committee meeting held on 17 November 2016. |
3 General Reports
|
TRIM Reference: 2016/2852 |
|
RECOMMENDATION Mr G Bargwanna/Ms A Hailes The Event Action Plan for Australia Day 2017 be reviewed, updated and implemented. |
The Meeting Closed at 6:05PM.