ORANGE CITY COUNCIL

Services Policy Committee

Agenda

7 February 2017

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Services Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 7 February 2017.

Garry Styles

General Manager

For apologies please contact Michelle Catlin on 6393 8246.

Services Policy Committee                                                                      7 February 2017

Agenda

1 Introduction.. 3

1.1 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests. 3

2 Committee Minutes. 4

2.1 Minutes of NAIDOC Week Community Committee Meeting 25 November 2016 4

2.2 Minutes of the Orange Regional Museum Committee - 5 December 2016. 11

2.3 Minutes of the Cultural Heritage Committee Meeting - 12 December 2016. 30

2.4 Minutes of the Orange Health Liaison Committee - 19 December 2016. 41

Services Policy Committee                                                                      7 February 2017

1       Introduction

1.1     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting.

Services Policy Committee                                                                      7 February 2017

2       Committee Minutes

2.1     Minutes of NAIDOC Week Community Committee Meeting 25 November 2016

TRIM REFERENCE:        2016/3031

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

EXECUTIVE Summary

The NAIDOC Week Community Committee met on 25 November 2016. The recommendations from the Committee are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “9.1 Our Community – Undertake community engagement, identify changing community aspirations, undertaken planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

Policy and Governance Implications

Nil

Recommendation

That the recommendations made by the NAIDOC Week Community Committee at its meeting held on 25 November 2016 be adopted.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

Attachments

1        Minutes of the Meeting of the NAIDOC Week Community Committee held on 25 November 2016

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ORANGE CITY COUNCIL

MINUTES OF THE

NAIDOC Week Community Committee

HELD IN HACC Centre Conference Room, 286 Lords Place Orange

ON 25 November 2016

COMMENCING AT 10.00am

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 1      Introduction

Attendance

Mr Gerald Power (Chairperson), Ms Anette Uata, Ms Sharon Sutherland, Ms Nikita Mason, Ms Donna Stanley, Mr Corey McLean, Mr Ronny Leonard, Central West Aboriginal Community Engagement Officer and Aboriginal Community Engagement Trainee.

1.1     Apologies and Leave of Absence

RESOLVED                                                                                        Mr R Leonard/Ms A Uata

That the apologies be accepted from Mr Jason French, Ms Ann Blair, Mr Zac Moore and Mr Mike Cooper for the NAIDOC Week Community Committee meeting on 25 November 2016.

1.2     Acknowledgement of Country

An Acknowledgement of Country was performed by the Chairperson.

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

 Nil

2       Previous Minutes

RESOLVED                                                                                         Ms A Uata/Mr C McLean

That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 4 November 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 4 November 2016.

3       Presentations

3.1     NAIDOC Week Schools Initiatives

TRIM Reference:        2016/2680

RECOMMENDATION                                                                    Mr R Leonard/Mr G Power

That the NAIDOC Week Schools Initiatives be held over for the next meeting.

3.2     Events Debriefing

TRIM Reference:        2016/2731

Church Service

Sharon Sutherland

· 60 people attended the Church service

· $400 allocated, event came within budget

· No NAIDOC committee members assisted with this event

· NAIDOC support requested for next year’s NAIDOC Church Service

· Location of event suggested a change with the possibility of the event outdoors

· PA system needs to be more powerful to reach further

· Sharon suggested the NAIDOC Committee consider the purchase of a new PA system

· Gerald advised the cost associated with a new PA system would be too much to validate the purchase of this resource.

Family Fun Day and MERGE 10 year reunion

Donna Stanley

· 300 participants were estimated due to well promoted activities associated with the event, radio coverage assisted with promotion of the event

· $5000 allocated with approximately $2500 from Orange City Council and $2500 form the Local Health District covering the cost of the event

· Croc Encounters cost covered by the Local Health District with invoice processed through the LHD Finance department.

· 280 children utilised the merry go round

· Incident report with a child needing first aid treated on site with a band aid.

NAIDOC March

Ronny Leonard

· School involvement made it difficult to estimate numbers

· Ronny commented this year’s march was the biggest turn out he has organised

· Bins posed an issue with lack of bins on site, next year NAIDOC Committee will look at sourcing more bins

· PA system was not loud enough, Ronny Leonard suggested two PA speakers to reach everyone for next year

· Mr Landers allowed the use of PA system for free

· Annette Uata advised NAIDOC Committee Brian Turnbull (Bruno) and Uncle Pat French are organising the Elders Tent for next year’s march

· Feedback received from Annette Uata regarding Elders Tent was negative

· Nikita Mason posed a question regarding “Welcome to Country” requested for all NAIDOC event coordinators, to go through the Orange Local Aboriginal Lands Council’s (OLALC) process to source a “Welcome to Country”

· Nikita advised of local protocols in place regarding a ‘Welcome’

· Ronny has stepped down from organising this event

· Car park exiting issues behind the Orange Ex Services Clubs car park, Annette Uata directed traffic to Summer Street so cars wouldn’t interfere with the formation of the March

· Yidaki/Didgeridoo to lead the 2017 March with the addition of school bands to break up the March

· Orange Aboriginal Medical Service (OAMS) will continue to financially support the NAIDOC march event

· Thanks to the Orange Local Aboriginal Lands Council for funding the school awards

· Monday announcements missed two schools resulting in confusion with the program

· Donna Stanley received feedback from a service regarding lack of communication around service provider stalls

· Nikita Mason noted that due to the time of the year, involvement with the some schools was difficult because of end of year exams

NAIROC/Marangdhu Waluwin

Corey McLean

· NAIROC has occurred on the Wednesday of NAIDOC Week in previous years

· NAIDOC Committee advised of changes to the program early in the year with NAIROC occurring on the Tuesday, community feedback suggested a lack of transparency

· Gerald Power requested NAIDOC committee members to commit to NAIDOC meetings to keep up to date with these changes

· $800 contributed by the NAIDOC Committee and $250 from OAMS

· 500-600 participants estimated throughout the day

· Rachael Livingston catered for NAIROC, food included a selection of different items including sausage rolls, quiches etc.

· Glenroi Heights Public School kitchen assisted with the food

· Drinks ran out but problem was overcome thanks to the OLALC team

· Two $25 vouchers given out and accounted for with the budget

· Greg Ingram stepped up and did well to fill in as a judge for Jason French

· Albert Ryan has done an amazing job judging, great community feedback suggested Alby judge every year

· Corey to follow up on the location of shield award

· Donation of remaining money to Glenroi School as a thank you gesture

· All acts were recorded, Corey McLean can be contacted for a copy

· Police were called, an issue regarding an outstanding warrant but situation was dealt with.

Marangdhu Waluwin

NAIDOC Committee

· Wambigi hosted a successful event with 20-25 participants

· The event had a health and wellbeing theme and the employment ready approach that may not have been clear in what the event was about

· More transparency around NAIDOC Week events for the committee and for community knowledge

· Orange Aboriginal Medical Service, Kenjarhy Local Health District presented at this event.

ELDERS Luncheon

Annette Uata and Jordon Moore

· Three different NAIDOC events occurring on this day – NAIDOC Elders Lunch, Orange Aboriginal Medical Service open day and the Local Health District Orange Hospital day

· Lack of communication regarding transport for the Elders, Elders wanted to attend more than one event on this day but was difficult to attend all due to times of all events running the same time

· 50 participants

· Feedback from Elders noted

· Good feedback from community regarding food

· Budget of $400 to cover food,  cost for food  came to approx. $800

· Annette Uata had a budget of $500 for the Women’s Night out that carried over to the Elders Lunch; costs associated with the Elders Lunch exceeded the funds remaining from the Women’s Night Out.

· Annette Uata requested an extra $100 to cover drinks

· Annette requested reimbursement of expenses

· Annette Uata advised the NAIDOC Committee Elders would delegate a representative to attend NAIDOC meetings

· Donna Stanley covered the cost of the cake

· NAIDOC Committee will reimburse $70 to Donna Stanley, Jordon Moore and Annette Uata

· Orange City Council’s Designing Futures girls assisted with the preparation and serving of food.

Golf Day

Gerald presented

· Mike Cooper requested $500 from the NAIDOC Committee  for the event

· Three different shirts were available on the day with participants paying a fee to go towards the cost of a shirt, course fee and catering etc.

· 42 participants attended

· $420 return to NAIDOC Committee

· $80 requested to make up $500

· Gerald made clear invoices to be presented back to the NAIDOC Committee for transparency with organising Orange NAIDOC events.

Youth Disco

Jordon Moore presented

· Numbers were not as high as estimated

· Primary aged numbers were approximately 20-25

· Secondary aged numbers approximately 4

· Numbers were effected due to the Cinema Under the Stars movie night event at Botanic Gardens

· Event location – Orange PCYC

· Katrina Hausia will provide a report.

Awards Night

NAIDOC Committee presented

· Committee commented on the entertainment for the night, music was good

· Donna Stanley suggested attendance of the NAIDOC Awards to be a majority of Aboriginal/Torres Strait Islander community members

· Donna noted the judges for the awards were not known to NAIDOC Committee

· Donna requested clarification on the Black and Deadly award presenters

· Gerald advised committee that the Black and Deadly Award sponsors need to be an Aboriginal organisation/business

· Orange Aboriginal Medical Service pulled out from the opportunity to present the Black and Deadly award

· Due to the lateness of  notice, an opportunity presented for an Aboriginal Organisation from Dubbo to present the Black and Deadly award

· Donna requested a review of eligibility criteria for the Black and Deadly award, regarding 10 years of community service to the local community

· An issue regarding an award nomination received by the Orange Local Aboriginal Lands Council, from a community member was handled inappropriately

· NAIDOC Committee advised all nominations addressed to the NAIDOC Committee are to be treated with confidence and privacy

· NAIDOC Committee is to address this matter - Jason French, NAIDOC Awards organiser and Gerald Power – chairperson

· Thanks to Darren Smith for the transport of 9 Elders to the NAIDOC Awards

· Gerald Power purchased 8 tickets, spent $400 of his own money to cover the cost of 8 tickets, these tickets were not used

· Orange Local Aboriginal Lands Council was to purchase tickets for Elders active in the community

· Confirmation of Elder attending on the day, with 6 Elders’ tickets purchased but did not attend

· Gerald had a conversation with Annette Steele regarding the Orange Local Aboriginal Lands Council purchasing tickets for Elders

· Orange Local Aboriginal Lands Council will continue to cover the cost of NAIDOC Awards tickets for Elders active in the community

· Elders will approach the Local Aboriginal Lands Council if tickets are required for 2017 NAIDOC Awards.

General Discussion

· Open discussion regarding an event for 2017 NAIDOC Week to fall on the Wednesday

· Suggestions for a Wednesday NAIDOC event were discussed, the possibility of a community lawn bowls day instead of a sports day, this event would allow more community involvement and open up to Elders to participate

· NAIROC Event will be subject to availability of Orange Function Centre

· Care West hosted a preschool event organised by Sharon Sutherland

· Donna suggested a Post Office Box for all correspondence for 2017

· NAIDOC Committee would like to advise the wider community of the hard work of all event organisers, although some mistakes  were noted throughout Orange NAIDOC Week

· NAIDOC Committee is seeking to offer community members the opportunity to take further responsibility with Orange NAIDOC planning

· 2017 NAIDOC event organisers are asked to source a minimum of $100 to assist with the event

· Orange NAIDOC Week Committee would like to thank Lynda Bowtell for her contribution and time given to the planning and celebration of NAIDOC Week.

RECOMMENDATION                                                                     Ms N Mason/Ms D Stanley

That the Event Debriefing be noted.

3.3     Budget Outcomes from NAIDOC Week 2015

TRIM Reference:        2016/2732

RECOMMENDATION                                                             Ms S Sutherland/Mr R Leonard

That the Budget Outcomes from NAIDOC Week 2016 be held over for the next meeting.

3.4     Calendar of Annual and Significant Events for 2017

TRIM Reference:        2016/2733

RECOMMENDATION                                                                    Mr R Leonard/Mr G Power

That the Calendar of Annual and Significant Events for 2017 be held over for the next meeting.

The Meeting Closed at 2.17pm.

Services Policy Committee                                                                      7 February 2017

2.2     Minutes of the Orange Regional Museum Committee - 5 December 2016

TRIM REFERENCE:        2017/6

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

EXECUTIVE Summary

The Orange Regional Museum Committee met on 5 December 2016 and the recommendations from the meeting are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “8.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services, that reflect the interests and aspirations of the broader and culturally diverse community”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

Policy and Governance Implications

Nil

Recommendation

That the recommendations made by the Orange Regional Museum Committee at its meeting held on 5 December 2016 be adopted.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

Attachments

1        Minutes of the Meeting of the Orange Regional Museum Committee held on 5 December 2016

2        2014-2019 Museum Development Plan, D14/12469⇩

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ORANGE CITY COUNCIL

MINUTES OF THE

Orange Regional Museum Committee

HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange

ON 5 December 2016

COMMENCING AT  11.00am

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 1      Introduction

Attendance

Cr N Jones (Chairperson), Cr R Gander, Cr R Kidd, Cr R Turner, Ms Maree Hammond, Mr Duncan Stuart, Mr Courtney Hawke, Mr Phil Stevenson, Ms Liz Edwards, Ms E Griffin, Mr Russell Tym, Director Community, Recreation and Cultural Services, Museum and Heritage Coordinator, Manager Tourism, Mr Tony Smith (Observer) and Mr Rodney Tonkin (Observer)

1.1     Apologies and Leave of Absence

RESOLVED                                                                                      Ms E Griffin/Ms L Edwards

That the apologies be accepted from Mr P Belenkij for the Orange Regional Museum Committee meeting on 5 December 2016.

1.2     Acknowledgement of Country

Cr Jones conducted an acknowledgement of Country

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil 

2       Previous Minutes

RESOLVED                                                                                    Cr N Jones/Mr P Stevenson

That the Minutes of the Meeting of the Orange Regional Museum Committee held on 15 August 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Orange Regional Museum Committee meeting held on 15 August 2016.

3       Presentations

3.1     Future role of the Committee

TRIM Reference:        2016/2869

RECOMMENDATION                                                                            Cr R Kidd/Mr D Stuart

That the Orange Regional Museum Committee Charter be amended to include Orange Regional Museum Fund Ltd as part of the membership of the Committee.

Matter arising

RECOMMENDATION                                                                              Cr N Jones/Mr R Tym

That the Orange Regional Museum Committee continues to function as a Community Committee of Council.

3.2     Orange Cultural Precinct Community Committee

TRIM Reference:        2016/2871

RECOMMENDATION                                                                              Cr N Jones/Mr R Tym

That the discussion on the Orange Regional Cultural Precinct Community Committee be noted.

3.3     Formation of a Museum Friends Group

TRIM Reference:        2016/2872

RECOMMENDATION                                                                        Mr D Stuart/Ms E Griffin

That a Working Party be formed and a meeting held with interested stakeholders.

4       General Reports

4.1     Orange Regional Museum Committee - Action Plan

TRIM Reference:        2016/2880

Recommendation                                                                               Cr N Jones/Cr R Kidd

That the Orange Regional Museum Committee Action Plan be reviewed and updated by staff and that the item be the first item on the next agenda of the Orange Regional Museum Committee meeting.

The Meeting Closed at 12.17pm

Services Policy Committee                                                                                                7 February 2017

2.2                       Minutes of the Orange Regional Museum Committee - 5 December 2016

Attachment 1      2014-2019 Museum Development Plan

D14/12469

GOAL 1       DEVELOPING A REGIONAL MUSEUM FOR ORANGE

Key Strategies/ Actions		Tasks	Who	Timeframe
1.1	Update and revise museum plans and policies	§ Rewrite museum development plan for 2014-19 § Consult with Museum Community Committee § Develop exhibition policy, see Goal 3 § Review loans policy for museum § Annual review on museum development plan § Formalise heritage collection policy for approval by Council 2.1	MHC Council staff Consultant	2016-2017 Completed
1.2	Content development strategy for Orange Regional Museum exhibitions Links with SCP and Villages program	§ Work with Museum Community Committee § Review Gaanhabula audience research § Review council’s social, cultural and tourism plans to identify opportunities for the museum to achieve strategic objectives for council and the community  § Draft exhibition concept paper to summarise museum themes, content, audiences and programs § Draft brief for consultant for content development § Develop exhibition development schedule  § Review thematic research and collate histories, object lists and image folders for use by content developer § Identify gaps and commission additional research: Cornish stage 2, Aboriginal heritage, Chinese thematic history: links to 3 § Develop image file, search and copy relevant images from SLNSW and other image libraries § Develop object lists for exhibition § Hold workshops/ meetings to connect with potential lenders § Source additional grants for exhibition design § Consult museums on collaborative programs under the ORM to map out regional program	Museum staff Museum staff MHC	2017 - 2019 Completed Completed Completed
1.3	Virtual museum website development as a gateway to the region Links to goals 2, 3 and 4	§ Review content of current website and upload additional content from projects, exhibitions and SCP § Liaise with museums about putting statements of significance online and key images § Develop education resources and fact sheets § Build email alert list for notification of new stories and material on the web	Museum staff Museum staff Museum staff Museum staff	2017
1.4	Assist fundraising strategy and develop community support for the ORM Regional Museum promotional brochure to communicate vision and mission of the museum Links to 1.3 virtual museum	§  Consult with fundraiser on content of fundraising materials §  Develop museum concept brochure for use in fund raising outlining vision and rationale for the museum §  Consult with ORMF, ORMAA and Museum Working Party §  Design and print promotional brochure §  Promote the ORM to the community through media, website, and speaking to schools and community groups §  Develop sponsorship policy, consult with fundraiser and Museum Community Committee §  Discuss how major donors will be acknowledged §  Design donor acknowledgement board for location near museum entry? §  Community conversations around museum futures, program of talks by museum leaders	MHC Plan 3 events	2016-2019 2016-2017
1.5	Continue development of the Wentworth Mine as a heritage destination and satellite of the regional museum, and as an integral part of the heritage interpretation of Lucknow, links to Goal 3, esp. 3.2	§ Consult with the Lucknow community § Commission mine management safety plan § Develop education resources and liaise with schools § Develop volunteer base to assist with interpreting the site § Investigate options for a working blacksmith on site § Develop public programs and regular open days § Commission landscape plan for the site § Chase up St Stanislaw’s/ Newman geology collection	MHC Museum staff Blacksmith commencing September 2016	2016-2019
1.6	Interpret other heritage sites as destinations from the museum: Emmaville Cottage Lucknow village Lake Canobolas Pump House The Springs – links to Aboriginal history program 3.	§ Work with Aboriginal community about interpreting The Springs – links to VOH public art § Interpretation strategy and flyer for Emmaville Cottage § Banjo Paterson Park archaeological investigation § Develop education resources? § Public program around recording community memories of Templar’s Mill § Commission oral histories § Interpretation strategy for Lake Canobolas Pump House	Museum staff Museum staff Museum staff Museum staff	Complete 2017 2016 2018
1.7	Develop operational / business plan for the regional museum Develop a program of innovative, collaborative exhibitions to raise awareness of significant local collections, promote cultural tourism, and build community support for museum development, see Goal 3	§  Identify staffing and budget requirements §  Identify role for volunteers and recruit volunteers §  Develop induction and training programs §  Develop temporary and travelling exhibition program, schedule and budget §  Scope potential travelling exhibitions §  Consult museums in the region on satellite programs/ exhibitions §  Refine funding and resource requirements for the  exhibition program and public programs §  Consult Gallery Director and City Librarian about  exhibition program §  Develop marketing plan and branding §  Input into merchandise for museum shop	MHC Museum staff Museum staff Museum staff	2016-2019 2017
1.8	Establish governance structure for the Orange Regional Museum	§ Consult with Council and Museum CC § Review options to ensure community input into programs, policies and governance	MHC		2016
1.9	Establish a Friends of Orange Regional Museum program in conjunction with community groups with an annual program of events including visiting lectures, tours, volunteer program and training workshops in aspects of museum conservation and management	§ Review Friends models used by other museums and galleries and review constitutions  § Draft and adopt constitution (terms & conditions) § Membership drive § Consider facilities in museum § Program of activities post opening § Recruit volunteers for ORM provide training (dependent on staff resources)	MHC		2016-19 Completed 2016-2019
1.10	Review long term collection storage needs in consultation with the Gallery and Library	§ Understand OCC collection size and future demands § Identify distributed heritage objects, eg at Depot, Library § Identify environmentally sensitive items § Investigate storage options § Consider best practice facilities developed by other regional museums and galleries	MHC Museum staff		2016-19

GOAL 2          DEVELOPING SUSTAINABLE COLLECTIONS AND PROMOTING AWARENESS OF SIGNIFICANT OBJECTS

SHORT TERM 3-5 Years

Key Strategies/ Actions		Tasks	Who	Timeframe
2.1	Develop Orange City Council’s heritage collection Links to 1.2	§ Council to approve collection policy following appropriate consultation § Catalogue Council’s heritage collections on Vernon § Put statements of significance on museum website  § In accordance with the collection policy, acquire significant objects to interpret the people, history and character of Orange, and support the exhibition program and interpretative program at Lucknow § Identify strategic future acquisitions linked to exhibition program § Scope options for an acquisition fund § Provide appropriate collection storage, links to 1.10	MHC Museum staff Museum staff	Completed 2016 and ongoing
2.2	Continue program of collaborative thematic studies on important themes in the region’s history and collections Themes linked to regional museum exhibition program goal 1, and interpretation and education programs in goal 3	§ Work with museums to identify priority themes § Scope projects and link to exhibitions, interpretive programs and audience development § Collection themes may include gold and mining; culinary history, food and produce; objects associated with villages and localities; sporting history; migration history  § Identify related photos and papers and key industry people to assist with research § Commission thematic history § Upload history, oral histories and objects to website § Plan collaborative exhibitions	Museum staff	2016-2019
2.3	Work with Orange and District Historical Society to develop a sustainable and significant collection: assess the collection, deaccession items of low significance and enhance community access to the collection	§ O&DHS draft new strategic plan § O&DHS to review and approve revised deaccessioning policy and procedures § Review and document collection held at Cool Stores § Identify items of low significance for deaccessioning § Develop statements of significance for important objects § De-accession items of low significance § Assess the significance of the CWD collection and develop digitisation plan § Publish and promote awareness of significant objects in the collection § Consider entry for MGNSW collection management award	O&DHS SCP consultant	2016-2019
2.4	Work with community partners and the Library to interpret the stories of WWI and its impact on the home front	§  Workshop to share research on WWI with museum partners §  Discuss work in progress with museum network and identify gaps and opportunities §  Assess the significance of major items and collections §  List significant items on museums website §  Document the Orange RSL collection §  Work with Molong RSL to draft a statement of significance of the Anne Marie Ingham portraits? §  Up load material to website  §  Hold public program on caring for war related items	MHC WWI Working Party	2016 – 2019 Completed
2.5	Document hospital related collections in Orange and the region	§  Continue program of documenting hospital related collections §  Consult former staff and patients to document the history and provenance of the collections §  Develop interpretive material for display in public spaces   §  Develop education resources for use with medical collections	MHC	2016-
2.6	Identify and document significant objects in family and community collections, links to 3 and 4	§ Develop programs to encourage families and community museums to document significant objects § Work with community museums to assess the significance of their collections § Develop strategic and co-operative collecting projects with community museums § Work with post war migrants to document objects, photos and stories § Provide advice on how to care for local and family collections § Develop a series of fact sheets about caring for heritage collections	Museum staff Museums Network MHC	2016-2019
2.7	Draft strategic ‘Sustainable Collections’ Plan for Orange Blayney and Cabonne; including a networked data base, which documents significant historical items held across the region in museums, historical societies, libraries and in private collections Links to goals 3 and  4	§ Continue work on the Sustainable Collections Project in consultation with participating museums and councils § Consult museums on strategic projects and develop a regional plan for sustainable museum development § Work with community museums to have up-to-date and compatible collection policies § Implement a networked database to enhance access to collections and improve collections management § Work with museums on deaccessioning programs to improve the sustainability of collections § Seek funding to appoint a regional collections officer to document collections held in the community and museums § Develop web site and education resources about local collections	Museum staff	2016-2019

GOAL 3     INTERPRETING PEOPLE, PLACES, CULTURES AND IDENTITY

Exhibitions, education, audience development, community engagement

SHORT TERM 3-5 YEARS

Key Strategies/ Actions		Tasks	Who	Timeframe
3.1	Villages of the Heart Project Major element of the Sustainable Collections Program Links to goals 1, 2 and 4	§  Acquit outstanding grant and review next stages of work §  Complete Stage 1 thematic history, digest of villages and oral histories §  Review Regional Partnerships grant, develop project plan and timelines §  Consult with partner museums and community groups §  Research an illustrated thematic history around food and produce, survey and document museum collections §  Upload Villages research and oral histories to the website §  Source and copy historic photos of villages, upload selection to website §  Draft consultant briefs for Stage 2 §  Liaise with SLM on gastronomy program §  Plan public programs and workshops §  Hold community events to document culinary traditions and objects §  Develop regional partnerships  §  Develop digital storytelling program with schools §  Develop public art options for discussion with councils §  Draft public art policies for councils? §  Engage artists and film makers §  Research, write, design and publish a catalogue §  Plan and design museum exhibitions on food themes in museums across the region §  Develop education programs §  Link programs to local festivals and calendar §  Email newsletter to participants	MHC Museum staff Consultants SLM	2016-19
3.2	Interpret the Wentworth Mine in its Lucknow context Links to 1.5	§ Develop an education program for Wentworth and Lucknow § Interpret the mine manager’s cottage § Commission biography of William Henry Newman § Commission landscape plan for Wentworth § Contribute to master plan for Lucknow § Develop strategies and programs to animate the site, eg working blacksmith and other demonstrations § Develop public programs and temporary public art events, in consultation with gallery § Develop plan for evening access including lighting § Commission soundscape for poppet head § Oral histories of Lucknow people § Marketing and visitor research	As above	Ongoing 2016-2019
3.3	Develop a program of exhibitions in partnership with  museums in the region, the Gallery, Library and Theatre and cultural and tourism groups Links to 2.2, 3.8 below	§ Develop five year program of temporary and community exhibitions § Consult museums on options for intra-regional small scale travelling displays § Work with community museums to enhance their capacity to host small scale travelling displays and temporary exhibitions	MHC	2016-2019
3.4	Develop museums and their collections as centres of life-long learning Commission education materials on themes aligned to the curriculum which can be used by all the museums including WWI, migration history, Aboriginal history, family stories, places and local heritage	§  Engage museum education consultant to scope options for education programs  §  Gold and mining a priority theme, links to 3.2  §  Consult teachers §  Trial kit and resources, test with local teachers §  Training for volunteers in working with young people §  Identify robust surplus objects for hands on use §  Develop museum in a box concept for use outside museums targeted at different groups §  Develop memory boxes for use in aged care facilities §  Work with tertiary partners on museum learning and  research initiatives §  Develop an education kit based on Fairbridge Farm School photos and collections (possibly adapted from ANMM Child Migrant Exhibition Kit) §	MHC	2016-2019
3.5	Develop program around historic photos of Orange and district, copying  historic photos for use in exhibitions and online, and developing extended captions Links to Villages project 3.1	§ Consult with Orange & District Historical Society, on digitisation of the CWD collection § Liaise with the Library § Build image research file for use in exhibitions § Work with museums in the region to digitise and research significant images § Upload material to website § Develop small scale displays that can be used in villages and community events § Hold workshop on documenting and caring for family photos § Work with writers groups on oral history/ photo stories program	MHC	2016-2019
3.6	Work with Aboriginal groups to interpret significant stories and places, building on the commissioned Wiradjuri history of Orange Develop an Aboriginal Heritage Strategy to guide work on priority projects identified by Orange Local Aboriginal Lands Council (OLAC) and Aboriginal groups Links to 1.2 content development for Orange Regional Museum and Villages of the Heart 3 and the Draft Orange Regional Museum Aboriginal Strategy	§ Work with OLALC on an Aboriginal heritage trail and brochure for the region § Document Aboriginal collections held by OLALC § Oral history of The Springs § Investigate options for public art to mark significant places and stories, such as The Springs and the Orange Regional Museum precinct § Participate in development and delivery of relevant parts of the Orange Aboriginal Social Development Plan § Work with the Elders group to record and present their stories § Develop Aboriginal content for Orange Regional Museum and its programs around the museum becoming a keeping place and centre of education about Aboriginal history and culture § Commission education programs for use by schools in the region exploring Aboriginal sites and visiting the ORM  §  Work with museums and the Aboriginal community to improve the documentation and interpretation of Aboriginal collections and displays	OLAC representatives and members of the Aboriginal community, MHC Consultant historians	2016-2019
3.7	Museums on the Street, links to 3.1  Explore options to place museum stories, robust objects, and images in the public domain	§ Investigate options to design banners and robust displays for vacant shops or shop fronts in main streets § Explore ways to reuse Fruitful Landscapes exhibition at venues around Orange		2016-2019
3.8	Interpret significant places, themes and events in the migration history of the region, in collaboration with museums, community groups and the NSW Migration Heritage Centre Links to Villages of the Heart and Orange Regional Museum exhibitions Cornish Chinese Refugees and recent migrants to Orange	§ Review Stage 1 of Cornish history § Upload thematic history to website § Commission mapping of significance hawthorn hedges related to Cornish settlement § Consult descendants of Cornish settlers to identify and document significant objects and traditions § Acquit MHC grant § Identify options for next stage of the work and discuss with MHC § Commission a thematic history of the Chinese in the region, identify significant objects, liaise with museums, § Scope project on recent migrants and refugees in Orange to document and interpret their stories of migration and settlement in Orange § Consult migrant support services § Develop exhibitions	MHC, Consultant historians Museum staff MHC	2016-2019 Completed 2016-2017
3.9	Work with museums to participate in the calendar of community events, history and heritage weeks, NAIDOC Week, and events in tourism calendar Identify community stories, events and anniversaries as potential ideas for community exhibitions	§  Consult with museums to develop annual program of talks and activities around History and Heritage Weeks and other key community events §  Identify speakers, public program opportunities §  Promote events on museum website §  As resources permit, give talks to clubs and community organisations on heritage and history themes	MHC SCP museums
	Electrolux	·       Consult with Electrolux to identify & acquire collections ·       Submit funding proposal to Electrolux ·       Develop a program to identify priority themes ·       Develop a program to upload content to website

GOAL 4     DEVELOPING SUSTAINABLE MUSEUMS

Museum networks, collaborative programs, partnerships and museum skills

SHORT TERM 3-5 YEARS

Key Strategies/ Actions		Tasks	Who	Timeframe
4.1	Maintain and develop museums network with representatives from museums, historical societies, councils and community groups	§  Consult with museums on meeting dates and annual program of activities §  Promote network meetings on website §  Develop email circular linked to website §  Link network meetings to projects and training §  Promote access to training and professional development §  Publicise grant opportunities §  Liaise with Museums Australia chapter on opportunities for joint programs  promotion – Orange Regional Museum to take on role as chapter coordinator §  Evaluate network performance	MHC	Ongoing 2017
4.2	Undertake new audit/ survey of museums and collections, building on 2007 audit	§  Review audit questions and develop new questionnaire §  Send out survey and assist museums to complete §  Analyse data and prepare digest of responses §  Update sustainable collections plan and museum development plan to reflect issues and needs identified in the audit/ survey §  Communicate results to museums and councils and funding partners	MHC Consultant	2017
4.3	Develop best practice sustainable museums in the Central West	§ Working with the museums network, identify training needs and opportunities § Assist community museums to meet national benchmarks § Assist museums to develop strategic plans and have up-to-date museum policies § Work with museums to develop strategies on volunteer recruitment § Work with museums to track visitor numbers and undertake audience research § Seek funding for further stages of SCP § Promote SCP as a national model of museum/ council planning and cooperation § Workshop strategies for what makes a successful HS	MA MHC	Ongoing
4.4	Regional strategic plan for the museums of central NSW Links to goal 1	§  Review museum buildings and identify future needs to meet national benchmarks §  Review information from museum audit §  Analyse regional tourism strategies and target visitors, reviewing implications for museum operations, exhibitions and programs §  Review cultural and tourism infrastructure and plans §  Consulting with librarians, heritage planners, tourism and economic development officers §  Identify priority work and programs for each museum §  Develop strategic plan and consult with councils and museums	HA MHC NSW Heritage Office	2015-19
4.5	Maintain an active partnership between Cabonne, Blayney and Orange councils	§  Regular reports to councils on progress with SCP §  Monitor budget and resource allocations	MHC	Ongoing

NOTE:

MA                    Museum Adviser                                                  MHC                  Museum and Heritage Coordinator

MGNSW            Museums & Galleries NSW                      HA                     Heritage Adviser

OLALC               Orange Local Aboriginal Lands Council    SLM                   Sydney Living Museums

MHC                  NSW Migration Heritage Centre              MS                    Museum Staff

ORM                  Orange Regional Museum

O&DHS              Orange and District Historical Society

Services Policy Committee                                                                      7 February 2017

2.3     Minutes of the Cultural Heritage Committee Meeting - 12 December 2016

TRIM REFERENCE:        2016/3009

AUTHOR:                       Alison Russell, Museum and Heritage Coordinator    

EXECUTIVE Summary

The Cultural Heritage Community Committee met on 12 December 2016 and the Minutes of the meeting are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “8.4 Our Community – Acknowledge our diverse cultural heritage by encouraging and implementing programs and events that tell the stories of the urban, village and rural community and their people”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

Policy and Governance Implications

Nil

Recommendation

That the recommendations made by the Cultural Heritage Community Committee at its meeting held on 12 December 2016 be adopted.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

Attachments

1        Minutes of the Meeting of the Cultural Heritage Community Committee held on 12 December 2016

2        CHCC Action Plan, D15/5189⇩

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ORANGE CITY COUNCIL

MINUTES OF THE

Cultural Heritage Community Committee

HELD IN Councillor's Workroom, Civic Centre, Byng Street, Orange

ON 12 December 2016

COMMENCING AT 5.05pm

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 1      Introduction

Attendance

Cr R Kidd (Chairperson), Cr R Gander, Mr Charles Everett, Ms Elizabeth Griffin, Ms Alexandra Rezko, Mr Phil Stevenson, Director Community, Recreation and Cultural Services, Gallery and Museum Director, Museum and Heritage Manager

1.1     Apologies and Leave of Absence

RESOLVED                                                                                         Ms E Griffin/Cr R Gander

That the apologies be accepted from Mr Rodney Tonkin for the Cultural Heritage Community Committee meeting on 12 December 2016.

1.2     Acknowledgement of Country

Cr Kidd conducted an Acknowledgement of Country

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil 

2       Previous Minutes

RESOLVED                                                                                             Ms E Griffin/Cr R Kidd

That the Minutes of the Meeting of the Cultural Heritage Community Committee held on 12 September 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Cultural Heritage Community Committee meeting held on 12 September 2016.

3       General Reports

3.1     Cultural Heritage Action Plan

TRIM Reference:        2016/2948

Recommendation                                                                        Cr R Gander/Ms E Griffin

That the Cultural Heritage Action Plan be reviewed and updated.

3.2     2016 Cultrual Heritage Awards

TRIM Reference:        2016/2967

Recommendation                                                                           Cr R Kidd/Mr C Everett

That the report be noted and the 2016 Heritage Awards Ceremony be held during Heritage week 18 April – 18 May 2017.

The Meeting Closed at 5.50pm.

Services Policy Committee                                                                                                7 February 2017

2.3                       Minutes of the Cultural Heritage Committee Meeting - 12 December 2016

Attachment 1      CHCC Action Plan

D15/5189

Cultural Heritage Community Committee

Action Plan

Item	Key Strategies/Action	Who	Community Strategic Plan reference	Budget status	Start	End	Update/ Completed
1	ESTABLISH HERITAGE COMMITTEE
1.1	·   In accordance with Council’s policies, the relevant historical groups, including the National Trust, (Orange Branch), Orange and District Historical Society, the Local Aboriginal Land Council, owners of heritage items and other interest groups, are to be informed of specific heritage matters that will be of interest to the group or individual.	MHC	8.4	NA	2015	2016	Ongoing – representatives from groups on Community
2	HERITAGE CONSERVATION
	Review interpretative signage ·    Signs are regularly inspected for repainting and cleaning ·    Repair, replace/upgrade where necessary ·    Develop signs as identified	Council Staff	8.4	In current budget	2015	2016	Committee to identify signs requiring maintenance
2.1	Develop a series of conservation guideline fact sheets based on FAQ ·    Mail out annually to OCC property owners over next 3 years	HA	8.4	Subject to Delivery/Operational  Plan/Budget
2.2	Develop a program for the conservation of Council owned properties ·    Identify and develop conservation plans and strategies to identify individual places of high local (and higher) significance ·    Implement recommendations from the Chinamen’s Bend Cemetery -      Install interpretation to recognise those that are buried in the cemetery ·    Implement recommendations from the Lake Canobolas Pump House CMP ·    Robertson Park – CMP to be developed ·    Implement findings from Banjo Paterson Park CMP -	HA/MHC	8.4	Ongoing Not in current delivery/Operational Plan	2015	2015 2016	Ongoing
2.3	·   Investigate hosting an educative seminar every second year for the community that includes information on how to maintain older buildings -      Victorian Houses and gardens	MHC	8.4	Not in current delivery/Operational Plan			Proposed for 2016
2.4	Identify the heritage items in your area and list them in your local environmental plan ·      Nominate Cook Park as an item of State Significance of the State Heritage Register ·      Seek input from the Aboriginal Community to list the Springs on the State Heritage Register ·      Provide assistance to the NSW Heritage Office in the identification and listing of state significant buildings/places within the Orange area on the State Heritage Register. ·      Continue to utilise the Orange SHI to add relevant information to the listed items, the conservation areas and potential items.	MHC	8.4	Liaise with OLALC Ongoing Ongoing	2015		Ongoing Nomination developed Ongoing
2.5	Cemetery Walk Brochure ·   Develop cemetery walk and brochure to include history, heritage and conservation of the cemetery.  Conduct Heritage Walks of significant areas of Orange ·    Review the Cemetery Walk brochure to include the Mayors of Orange in the Cemetery Walk brochure ·    Locate the unmarked graves for past Mayors of Orange, Peisley and Woodward and place small headstone on grave .  (seek appropriate specifications from the Cemetery CMP)	MHC/ E Griffin	8.4		2015	Draft developed
2.6	Present educational and promotional programs ·    Orange City Council Cultural Heritage Awards being held bi-annually as part of the Heritage Festival – scheduled for 2016 ·    Promote Heritage Festival in April/May and History Week in September. -           Develop a program of events that could be included in the promotion of the Heritage Festival and History Week. ·    Facilitate annual awards programs such as the Sir Neville Howse award program ·    Facilitate the Isabel and Stuart Douglas award to primary school located within the Orange City Council Boundary. ·    To continue to promote and identify new opportunities for cultural heritage tourism through the ongoing promotion and identification of sites and tours at the Orange Visitor Information Centre ·    Develop a digital app for Orange heritage	MHSO MHC MHC	8.4	In Delivery/ Operational Plan In Delivery/ Operational Plan Ongoing To be included in Council website upgrade	2015	Ongoing Annual	Museums open day held in April 2016
2.7	·    Provide opportunities to Council staff to attend relevant training courses. ·    Participate in Central West Heritage Network Seminar for professionals. ·    Assist in developing strategies through community consultation for the conservation and protection of specialist places such as the City’s stock of duration/workers cottages.	MHC	8.4		2015		Ongoing
2.8	Boer War Day ·    Hold an annual Boer War Event on 31 May each year, or on the Sunday before, to coincide with the signing of the treaty that ended the War ·    Promote the Boer War through or a brochure	E Griffin	8.4		2016	May - Annually	Event conducted in May 2015
2.9	Develop a program to research the Sudan War	E Griffin	8.4	N/A	2016
2.10	Appoint a heritage and urban design advisor to assist the council, the community and owners of listed heritage items ·    Continue to offer a Heritage Advisory Service to the Orange City Council area ·    To provide urban design comments as part of Council’s development assessment program. ·    Provide owners of heritage listed properties with free conservation advice ·    See appropriate and sensitive development solutions with developers of heritage sites.	HA MHC	8.4	In current Delivery/ Operational Plan			David Scobie appointed Ongoing
2.11	Introduce a local heritage incentives fund to provide small grants to encourage local heritage projects ·      Continue to the Small Grants Heritage Fund on an annual basis to encourage owners of heritage properties to undertake conservation and maintenance works. ·      Promote the fund yearly on an annual basis	H/A MHC	8.4			Annually	Program conducted annually
2.12	Run a heritage main street program ·      Investigate public interest in establishing a Main Street Program for the villages of Lucknow and Spring Hill. ·      Review the potential for DCP clauses for the relevant villages of Lucknow and Spring Hill and the Conservation Areas. ·      Investigate options and fees for a main street study for Orange.	MHC	8.4				Draft master plan developed for Lucknow. Council commencing works on the “cleaning up” of the site surrounding the Poppet head on O’Malley land and also the lighting of the Poppet head to be similar to that of Wentworth Mine. Owners consent obtained. Master plan for Spring Hill developed in conjunction with airport MP. Committee considering priority of projects consistent with the MP.
2.13	Ensure that advertising, brochures, web site are well-designed including directional information ·    Develop network links with Destination NSW Tourism	Council staff MHS	8.4			Ongoing
2.14	Promote sustainable development as a tool for heritage conservation by ·     Retaining sound existing buildings  and parts of buildings preserves their embodied energy; ·     Use local and recycled materials where possible eg Cypress pine timber and reused sleepers; ·     Water wise plumbing fittings ·     Water wise landscape design ·     Heavy duty thermal insulation ·     Solar passive design principles ·     Solar hot water and solar PV cells ·     Medium density housing layouts where applicable	HA	8.4				Ongoing
3	ABORIGINAL HERITAGE
3.1	·     Implement recommendations from the Aboriginal Heritage Study ·     Develop an Aboriginal Heritage Trail in conjunction with the Local Aboriginal Lands Council	MHC	8.4	In current delivery/ Operational Plan			Aboriginal study of Cabonne and Blayney Councils to be completed by February, 2016 MHC discussions held with OLAC
4	WENTWORTH MINE
4.1	Continue interpretation and conservation of Wentworth ·    Mine open first weekend of each month ·    Interpret the Mine Manager’s Cottage ·    Develop a history of WH Newman (mine manager)	MHC MHC	8.4	In Delivery/ Operational Plan Brief to be written		Annually

Services Policy Committee                                                                      7 February 2017

2.4     Minutes of the Orange Health Liaison Committee - 19 December 2016

TRIM REFERENCE:        2017/69

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

EXECUTIVE Summary

The Orange Health Liaison Committee met on 19 December 2016 and the Minutes of the Meeting are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “9.1 Our Community – Undertake community engagement, identify changing community aspirations, undertaken planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

Policy and Governance Implications

Nil

Recommendation

That the recommendations made by the Orange Health Liaison Committee at its meeting held on 19 December 2016 be adopted.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

Attachments

1        Minutes of the Meeting of the Orange Health Liaison Committee held on 19 December 2016

2        Orange Health Liaison Committee Action Plan, D15/6501⇩

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ORANGE CITY COUNCIL

MINUTES OF THE

Orange Health Liaison Committee

HELD IN Council Chamber, Orange Civic Centre, Byng Street, Orange

ON 19 December 2016

COMMENCING AT  8.00am

---

 1      Introduction

Attendance

Cr R Kidd (Chairperson), Ms Jennifer Bennett, Mr Andrew Harvey, Mr Richard Jane, Mr Jamie Newman, Ms Catherine Nowlan, Ms Melissa Parker, Director Community, Recreation and Cultural Services, Community Services Manager

1.1     Apologies and Leave of Absence

RESOLVED                                                                                          Ms J Bennett/Mr R Jane

That the apologies be accepted from Cr C Gryllis, Mr Jason Crisp, Mrs Jan Savage, Mr N Todorvski, Mrs Beverley Allen, and Dr Gabriel Shannon for the Orange Health Liaison Committee meeting on 19 December 2016.

1.2     Acknowledgement of Country

Cr Kidd conducted an Acknowledgement of Country.

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2       Previous Minutes

RESOLVED                                                                                         Mr J Newman/Mr R Jane

That the Minutes of the Meeting of the Orange Health Liaison Committee held on 26 September 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Orange Health Liaison Committee meeting held on 26 September 2016.

3       Presentations

3.1     Orange Aboriginal Medical Service - Update

TRIM Reference:        2016/3008

Mr Jamie Newman provided an update on the Orange Aboriginal Medical Service including:

· An initiative of regional consortia allocating $2.7m to chronic care over the next two years.  Program titled – Integrated Team Care

· Application submitted in conjuntion with Mission Australia for an aged care facility aimed at closing the gap between independent and dependant living

· Work commenced with Bathurst Medical Service for an Outreach Clinic at Kelso

RECOMMENDATION                                                                          Cr R Kidd/Ms J Bennett

That the update on the Orange Aboriginal Medical Centre be acknowledged.

RECOMMENDATION                                                                          Cr R Kidd/Ms J Bennett

That Council work with General Practices to promote services that are available including after hours services.

RECOMMENDATION                                                                         Cr R Kidd/Mr J Newman

That Council work seek advice from PHN on how General Practice services can be delivered to residents of nursing homes within the nursing home.

3.2     Orange Health Service - Update

TRIM Reference:        2016/3011

Ms Catherine Nowlan provided an update on the Orange Health Service including the 2016 Hospital Awards and recipients as follows:  

· Patient Safety Award, 2016 Top Performer – Rehab Ward Team

· Best Improvement Initiative – Whole of Hospital including Medicine, Nursing, Pharmacy and Allied Health Staff

· Best Collaborative Team – Outstanding VRE (Vancomycin-resistant Enterococcus) results.  Collaboration of teams to achieve positive results

· Sustainable Partnerships – Aunty Judy Program

· Bankers Award - Cardio Vascular Information System

· IP&C Cleanest Hand Award

RECOMMENDATION                                                                   Ms J Bennett/Mr J Newman

That the update on the Orange Health Service be acknowledged.

4       General Reports

4.1     Orange Health Liaison Committee Action Plan

TRIM Reference:        2016/3006

Recommendation                                                                        Mr R Jane/Mr J Newman

That the Orange Health Liaison Committee Action Plan be reviewed and updated.

The Meeting Closed at 9.35am.

Services Policy Committee                                                                                                7 February 2017

2.4                       Minutes of the Orange Health Liaison Committee - 19 December 2016

Attachment 1      Orange Health Liaison Committee Action Plan

D15/6501

Orange Health Liaison Committee

Action Plan

Action	Who	Community Strategic Plan reference	Budget status	Start	End	Update/Completed
Work with community and Health Services to explore options for the Construction and Operation of a Palliative Care Hospice	Council, Palliative Care Action Group, Health Service	9.1 Our Community – Undertake community engagement, identify changing community aspirations, undertaken planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability.	No budget implication	1 July 2015	Ongoing	Not currently a project of NSW Health. Community groups continue to advocate for the provision of this facility within the Bloomfield campus grounds.
Promotion of No Smoking Legislation	Health Service, OCC	6.4 Our Community – Encourage partnerships with community groups, government agencies and the business sector for the achievement of improved healthy life style choices for the community.	No budget implication	1 July 2015	Ongoing	Council continues to promote the no smoking legislation and through its rangers to remind the public of the restrictions.
Promotion of Orange Aboriginal Medical Service range of medical services to the general public	OAMS, OCC	9.1 Our Community – Undertake community engagement, identify changing community aspirations, undertaken planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability.	No budget implication	1 July 2015	Ongoing	Council promotes the OAMS program and services through a number of forums and continues its advocacy for the programs. Agreement in place for Council staff to be located at OAMS up to 2 days per week to work with OAMS staff in the delivery of HACC services to the Aboriginal Community
Continue to work with Centroc on the Beyond the Range Program	Centroc, OCC	9.1 Our Community – Undertake community engagement, identify changing community aspirations, undertaken planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability.	No budget implication	1 July 2015	Ongoing	Council participates in the quarterly meetings for Centroc Health Committee. Continued advocacy by Council for the MDMS.
Promotion and support of Cancer Care Western NSW Clinical Trials	Cancer Care Western, OCC	9.1 Our Community – Undertake community engagement, identify changing community aspirations, undertaken planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability.	No budget implication	1 July 2015	Ongoing	Council supports the Clinical Trials being undertaken.
Support agencies to promote avenues and resources for the reduction of Domestic Violence	OCC, Health, LAC	6.4 – as above	No budget implication	1 July 2015	Ongoing	Council is a member of the Housing Plus domestic violence executive organisation group as it the Local Health District. Council recently made land available to Housing Plus at cost to support the integrated housing program and to enable the Respite Housing to be constructed. The latter project is subject to HO securing funding for the construction and operation of the respite facility.
Evaluate Health Economics benefit to community	Centroc, OCC	9.1 Our Community – Undertake community engagement, identify changing community aspirations, undertaken planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability.	No budget implication	To be determined		Work with Centroc to develop a program for health economics. Areas to include: 1.    Measure economic benefit of people attracted to region as a result of health programs.