Agenda of Environmental Sustainability Policy Committee

Environmental Sustainability Policy Committee 2 August 2016

1.1 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Environmental Sustainability Policy Committee at this meeting.

Environmental Sustainability Policy Committee 2 August 2016

2 Committee Minutes

2.1 Minutes of the Companion Animal Community Committee - 6 June 2016

TRIM REFERENCE: 2016/1640

AUTHOR: David Waddell, Director Development Services

EXECUTIVE Summary

The minutes of the meeting of the Companion Animals Community Committee held on 6 June 2016 are provided to the Environmental Sustainability Policy Committee for adoption.

As there was not a quorum, the members present decided to discuss the agenda items and refer the following record of the meeting for recommendation at the next Companion Animal Community Committee meeting to be held on the 5 September 2016.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “7.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

Policy and Governance Implications

Nil

Recommendation

That Council note the record of the Companion Animal Community Committee meeting held on 6 June 2016.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Nil

Attachments

1 Minutes of the Meeting of the Companion Animals Community Committee held on 6 June 2016

2 Action Plan, D15/5487 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

Companion Animals Community Committee

HELD IN Councillor's Workroom, Civic Centre, Byng Street, Orange

ON 6 June 2016

COMMENCING AT 4.00pm

1 Introduction

Attendance

Cr N Jones (Chairperson), , Ms D Coleman, Ms P Davis, Ms A Reith, Dr A Taylor, Mr J Wills, Manager Building and Environment, Companion Animal Registrar

Observer: Ms T Doulstra

1.1 Apologies and Leave of Absence

RESOLVED - Mr J Wills/Ms A Reith

That the apologies be accepted from Cr R Kidd, Mrs M Clifford, Ms B Ferguson, Ms L Ferguson, Ms S Sanders, Ms J Tallents, Ms H Wood, Director Development Services for the Companion Animals Community Committee meeting on 6 June 2016.

1.2 Acknowledgement of Country

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

1.4 Amalgamation

Report by Cr N Jones on the implications of the possible Council amalgamation and the effect on this committee and the process to that will follow.

2 Previous Minutes

RESOLVED Ms A Reith/Mr J Wills

That the Minutes of the Meeting of the Companion Animals Community Committee held on 7 March 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Companion Animals Community Committee meeting held on 7 March 2016.

3 Presentations

3.1 Pest Animal Management Review - Feral, stray and unconfined domestic cat management

TRIM Reference: 2016/1271

This was a review by The Natural Resources Commission. Discussion was held on the draft report recommendations.

RECOMMENDATION Cr N Jones/Ms D Coleman

That the report on Pest Animal Management Review be noted.

3.2 Glenroi Microchipping and Vaccination Day

TRIM Reference: 2016/1273

This day held on 7 May 2016 was very well attended, all Orange veterinary clinics were involved in a rotation of services of microchipping and vaccination. The RSCPA distributed vouchers for reduced cost desexing.

RECOMMENDATION Ms A Reith/Ms P Davis

That the report on Glenroi Microchipping and Vaccination Day be noted.

3.3 The need for an off-leash area in new North Orange urban development area

TRIM Reference: 2016/1274

Cr N Jones distributed a map of the North Orange area for members to consider a suitable fenced off leash area.

RECOMMENDATION Cr N Jones/Ms D Coleman

That Council investigate the feasability of a dedicated off leash area in the North Orange area north of the Northern Distributer Road.

3.4 RSPCA Shelter Report

TRIM Reference: 2016/1275

An emailed report was received from the RSPCA Shelter Manager Ms M Clifford. It was noted that $24,000 worth of desexing vouchers has been given out by the RSPCA local

Sub-branch this year.

RECOMMENDATION Ms A Reith/Ms D Coleman

That the report on RSPCA Shelter Report be noted.

3.5 WORKS UPDATE

Report showing statistics on dog complaints was presented.

RECOMMENDATION Cr N Jones/Ms P Davis

That the report on Works Update be noted.

3.6 Responsible Pet Ownership Grant Application 2016

TRIM Reference: 2016/1277

Council has submitted a grant application for $15,000 to provide desexing programs for cats and dogs.

RECOMMENDATION Ms D Coleman/Ms A Reith

That the report on Responsible Pet Ownership Grant Application 2016 be noted.

3.7 Off Leash Trial Update

TRIM Reference: 2016/1278

Submissions were received in response to the trial off leash areas in Machin Park and Riawena Oval. One submission was received regarding the on lead trial at Lake Canobolas and the Park Manager has kept a daily log throughout the trial period.

RECOMMENDATION Ms A Reith/Mr J Wills

1 That Council provide the required bins and bags at Lake Canobolas.

2 That Council investigate an alternative area to Riawena Oval in West Orange.

3 That Council look at placing appropriate stickers on the bins encouraging dog owners to pick up any excrement.

The Meeting Closed at 5.40pm.

Environmental Sustainability Policy Committee 2 August 2016

2.1 Minutes of the Companion Animal Community Committee - 6 June 2016

Attachment 1 Action Plan

D15/5487

Companion Animals Community Committee

Action Plan

Date	Action	Who	Community Strategic Plan reference	Budget status	Start	End	Update/Completed
19 October 2015	Council to consider picking up stray cats.	Manager Building and Environment	Strategy 7.2	2016/2017	19/10/15		To be considered
7 December 2015	Council to consider a trial of dogs on lead for Lake Canobolas.	Manager Building and Environment	Strategy 7.2	Current	7/12/2015	16/02/2016	Trial report presented to the 6 June 2016 meeting.
7 December 2015	Council to consider requesting local accommodation venues to implement animal friendly places to stay	Manager Building and Environment	Strategy 7.2	Current	7/12/2015		To be considered
7 December 2015	Council to request the RSPCA to provide a report showing income and expenditure in regards to major sponsors.	Manager Building and Environment	Strategy 7.2	Current	7/12/2015		To be considered
7 March 2016	Council to report on submissions received on trial off leash areas	Manager Building and Environment	Strategy 7.2	Current	7/03/2016		Submissions received and report presented to the 6 June 2016 meeting.