ORANGE CITY COUNCIL

Ordinary Council Meeting

 

Agenda

 

16 August 2016

 

 

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Ordinary meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 16 August 2016  commencing at 7.00pm.

 

 

Garry Styles

General Manager

 

For apologies please contact Michelle Catlin on 6393 8246.

    

 


Council Meeting                                                                                          16 August 2016

Agenda

EVACUATION PROCEDURE

In the event of an emergency, the building may be evacuated. You will be required to vacate the building by the rear entrance and gather at the entrance to the car park. This is Council's designated emergency muster point.

Under no circumstances is anyone permitted to re-enter the building until the all clear has been given and the area deemed safe by authorised personnel.

In the event of an evacuation, a member of Council staff will assist any member of the public with a disability to vacate the building

  

1                Introduction.. 4

1.1            Apologies and Leave of Absence. 4

1.2            Opening Prayer. 4

1.3            Acknowledgement of Country. 4

1.4            Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests. 4

2                Mayoral Minutes. 4

Nil

3                Confirmation of Minutes of Previous Meeting.. 4

3.1            Minutes of the Ordinary Meeting of Orange City Council held on 02 August 2016  6

4                Notices of Motion/Notices of Rescission.. 13

Nil

5                General Reports. 14

5.1            Recommendations and Resolutions from Policy Committees. 14

5.2            Outstanding Questions Taken on Notice. 37

5.3            Statement of Investments - July 2016. 40

5.4            Performance Indicators - Final quarter 2015/16. 45

5.5            Regional Express Airlines. 121

5.6            McNamara Lane Parklet 127

5.7            Draft Contaminated Land Policy. 137

5.8            Orange Showground Pavilion. 191

5.9            Development Application DA 159/2016(1) - 212-220 Summer Street 233

5.10          Classification of land - drainage reserve in William Maker Drive. 314

6                Closed Meeting - See Closed Agenda.. 317

6.1            Sale of land - Narrambla Industrial Estate. 318

7                Resolutions from closed meeting.. 319

 


Council Meeting                                                                                          16 August 2016

1       Introduction

1.1     Apologies and Leave of Absence

1.2     Opening Prayer

1.3     Acknowledgement of Country

I would like to acknowledge the Wiradjuri people who are the Traditional Custodians of the Land. I would also like to pay respect to the Elders both past and present of the Wiradjuri Nation and extend that respect to other Aboriginal Australians who are present.

1.4     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting.

 

2       Mayoral Minutes

Nil     

3       Confirmation of Minutes of Previous Meeting

RECOMMENDATION

That the Minutes of the Ordinary Meeting of Orange City Council held on 2 August 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate records of the proceedings of the Council meeting held on 2 August 2016.

Attachments

1        Minutes of the Ordinary Meeting of Orange City Council held on 2 August 2016



ORANGE CITY COUNCIL

MINUTES OF THE

Ordinary Council Meeting

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 2 August 2016

COMMENCING AT 7.00pm


 1      Introduction

Attendance

Cr J Davis OAM (Mayor), Cr C Gryllis (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr R Gander, Cr J Hamling, Cr R Kidd, Cr S Munro, Cr G Taylor (7.12pm), Cr R Turner, Cr J Whitton

General Manager, Acting Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate and Community Relations, Manager Financial Services, Commercial and Emergency Services Manager, Works Manager

1.1     APOLOGIES

 

RESOLVED - 16/295                                                                         Cr J Hamling/Cr S Munro

That the apology be accepted from Cr N Jones for the Council Meeting of Orange City Council on 2 August 2016.

 

1.2     ACKNOWLEDGEMENT OF COUNTRY

 

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Cr A Brown declared a non-pecuniary interest in item 2.3 and 2.4 of the Planning and Development Committee (DA314/2008(6) and DA341/2009(2) - 7 Murphy Lane) as he owns property in the area.

Crs R Kidd and G Taylor declared a less than significant non-pecuniary interest in item 2.1 of the Planning and Development Committee (Items Approved Under the Delegated Authority of Council, item relating to OCTEC) as Directors on the Board of OCTEC.

Cr J Whitton declared a less than significant non-pecuniary interest in item 2.1 of the Planning and Development Committee (Items Approved Under the Delegated Authority of Council, item relating to OCTEC) as Chairperson of the Board of OCTEC.


 

2       Mayoral Minutes

2.1     Consul General Papua New Guinea - Visit to Orange

TRIM Reference:        2016/1702

RESOLVED - 16/296                                                                             Cr J Davis/Cr R Gander

That the information contained in this Mayoral Minute be acknowledged.

 

 

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.06PM

OPEN FORUM

Item 2.3 and 2.4 – Planning and Development Committee – DA314/2008(6) and DA341/2009(2) – 7 Murphy Lane

 

Bronwen Johnston

Ms Johnston spoke in support of the development applications.

 

Anthony Daintith

Mr Daintith spoke in support of the development applications.

 

Item 3.2 – Infrastructure Policy Committee – Parklet in McNamara Lane

Janette Churchill

Mrs Churchill spoke against the proposal.

 

Item 3.3 – Infrastructure Policy Committee – Aquatic Centre Usage Policy

 

Jasmin Wilkins

Ms Wilkins advised she was representing the Orange and District Community Swimming group, and spoke in support of the Policy.

 

Jane Weekes and Phil Warren

Ms Weekes spoke on behalf of Jets and Mr Warren represented the City of Orange Swim Club. Ms Weekes advised both Clubs were in support of the Policy.

THE OPEN FORUM CONCLUDED AT 7.27PM

   

3       Confirmation of Minutes of Previous Meeting

RESOLVED - 16/297                                                                              Cr R Gander/Cr R Kidd

That the Minutes of the Ordinary Meeting of Orange City Council held on 19 July 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 19 July 2016.

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 7.27PM

THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 8.53PM

 

4       Notices of Motion/Notices of Rescission

4.1     Support - Children with Muscular Dystrophy by Cr Duffy

TRIM Reference:        2016/1630

RESOLVED - 16/326                                                                                 Cr K Duffy/Cr R Kidd

That Council light up Robertson Park fountain or rotunda or other location within the park to support the world’s children with muscular dystrophy on the night of 7 September 2016.

 

 

4.2     Mobile Parking Camera by Cr Whitton

TRIM Reference:        2016/1729

RESOLVED - 16/327                                                                       Cr J Whitton/Cr J Hamling

That Council, effective immediately, suspend the use of the Mobile Parking Camera until investigation in its reliability and accuracy are carried out.

 

 

5       General Reports

5.1     Lease to Orange Kart Club

TRIM Reference:        2016/1632

RESOLVED - 16/328                                                                             Cr J Hamling/Cr R Kidd

1        That Council enter into a five year lease with the Orange Kart Race Club Limited with two five year options.

2        That permission be granted for the use of the Common Seal on all necessary documentation.

 

 


 

5.2     Orange Regional Museum

TRIM Reference:        2016/1567

RESOLVED - 16/329                                                                             Cr J Davis/Cr R Gander

1    That Council acknowledge the report on the Orange Regional Museum.

2    That Council issue a letter of congratulations to Zauner Constructions Pty Ltd for the completion of works under the contract.

3    That Council adopt the amended funding schedule of:

Australian Government Grant

$4,000,000

Orange Regional Museum Foundation Contribution

400,000

Orange City Council - Restricted Asset

1,717,000

Section 94

470,000

Internal borrowings

1,913,000

Total

$8,500,000

 

 

5.3     Classification Lot 437 DP 1220844 Connemara Drive Orange

TRIM Reference:        2016/1530

RESOLVED - 16/330                                                                           Cr R Turner/Cr S Munro

1        That Lot 437 DP 1220844 be classified as Operational Land pursuant to Chapter 6, Part 2 of the Local Government Act 1993.

2        That authority be granted to affix the Council Seal on all necessary documentation.

 

 

5.4     Local Government NSW Annual Conference 2016

TRIM Reference:        2016/1647

RESOLVED - 16/331                                                                               Cr R Kidd/Cr S Munro

1        That Council identify motions under the topic headings provided by LGNSW to propose for consideration at the 2016 Local Government Annual Conference.

2        That Councillor attendees to the Conference be Councillors Duffy, Gander and Hamling.

 

 


 

6       Closed Meeting

In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.

In response to a question from the Mayor, the General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.

The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.

RESOLVED - 16/332                                                                           Cr R Gander/Cr C Gryllis

That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions:

6.1     Tender for Ready Mixed Concrete 2016/17

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

6.2     Tender for Environmental Site Auditor Consultancy Services for the Former Orange Hospital Demolition

This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

     

The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 9.17pm.

The Mayor declared the Ordinary Meeting of Council resumed at 9.26.


 

7       Resolutions from Closed Meeting

The General Manager read out the following resolutions made in the Closed Meeting of Council.

6.1     Tender for Ready Mixed Concrete 2016/17

TRIM Reference:        2016/1664

RESOLVED - 16/333                                                                           Cr R Gander/Cr C Gryllis

1        That Council enter into a supply panel contract with Holcim (Australia) Pty Ltd and Mid Western Mini Mix for the period to 30 June 2017 for 20 MPa, 25 MPa and 32 MPa standard mix concrete and 32 MPa kerb and gutter mix.

2        That purchases under this panel contract be made that are most advantageous to Council based on volume and access restrictions.

 

 

Division of Voting

Voted For

Cr J Davis (Mayor), Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr J Hamling, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton, Cr A Brown

Voted Against

Nil

Absent

Cr N Jones

 

6.2     Tender for Environmental Site Auditor Consultancy Services for the Former Orange Hospital Demolition

TRIM Reference:        2016/1651

RESOLVED - 16/334                                                                          Cr R Gander/Cr S Munro

1    That the contract for the Environmental Site Auditor Consultancy Services for the former Orange hospital demolition be awarded to Geosyntec Consultants Pty Ltd for the tendered Schedule of Rates as outlined in the report on this matter to the Closed Meeting of Council on 2 August 2016.

2    That Geosyntec Consultants Pty Ltd is awarded the additional works if granted the contract for Recommendation 1, to prepare a Section B Site Audit Statement to assess the suitability of the Remedial Action Plan (RAP) for the former hospital demolition at a cost of $1,055 excluding GST.

3    That permission is granted to affix the Council Seal on all relevant documents.

 

 


 

 

Division of Voting

Voted For

Cr J Davis (Mayor), Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr J Hamling, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton, Cr A Brown

Voted Against

Nil

Absent

Cr N Jones

 

The Meeting Closed at 9.28pm

 

This is Page Number 7 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 2 August 2016.

  


Council Meeting                                                                                          16 August 2016

 

 

4       Notices of Motion/Notices of Rescission

Nil


Council Meeting                                                                                          16 August 2016

 

 

5       General Reports

5.1     Recommendations and Resolutions from Policy Committees

TRIM REFERENCE:        2016/1746

AUTHOR:                       Michelle Catlin, Manager Administration and Governance    

 

 

EXECUTIVE Summary

Council’s Policy Committees (Planning and Development Committee, Employment and Economic Development Policy Committee, Infrastructure Policy Committee, Sport and Recreation Policy Committee, Environmental Sustainability Policy Committee, Finance Policy Committee and Services Policy Committee) have delegation to determine matters before those Committees, with the exception of items that impact on Council’s Delivery/Operational Plan.

This report provides minutes of the Policy Committees held since the last meeting. Resolutions made by the Committees are for noting, and Recommendations are presented for adoption or amendment by Council.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.

Financial Implications

Council has been advised that as a Council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.


 

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

 

Implications in this report

Nil

Policy and Governance Implications

Nil

 

Recommendation

1        That the resolutions made by the Planning and Development Committee at its meeting held on 2 August 2016 be noted.

2        That the resolutions made by the Employment and Economic Development Policy Committee at its meeting held 2 August 2016 be noted.

3        That the resolutions made by the Infrastructure Policy Committee at its meeting held on 2 August 2016 be noted.

4        That the resolutions made by the Sport and Recreation Policy Committee at its meeting held on 2 August 2016 be noted.

5        That the resolutions made by the Environmental Sustainability Policy Committee at its meeting held on 2 August 2016 be noted.

6        That the resolutions made by the Finance Policy Committee at its meeting held on 2 August 2016 be noted.

7        That the resolutions made by the Services Policy Committee at its meeting held on 2 August 2016 be noted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Planning and Development Committee

At the Planning and Development Committee meeting held on 2 August 2016, all resolutions were made under delegation, and the minutes are presented for noting.


 

Employment and Economic Development Policy Committee

At the Employment and Economic Development Policy Committee meeting held on 2 August 2016, all resolutions were made under delegation, and the minutes are presented for noting.

Infrastructure Policy Committee

At the Infrastructure Policy Committee meeting held on 2 August 2016 all resolutions were made under delegation, and the minutes are presented for noting.

Sport and Recreation Policy Committee

At the Sport and Recreation Policy Committee meeting held on 2 August 2016, all resolutions were made under delegation, and the minutes are presented for noting.

Environmental Sustainability Policy Committee

At the Environmental Sustainability Policy Committee meeting held on 2 August 2016, all resolutions were made under delegation, and the minutes are presented for noting.

Finance Policy Committee

At the Finance Policy Committee meeting held on 2 August 2016, all resolutions were made under delegation, and the minutes are presented for noting.

Services Policy Committee

At the Services Policy Committee meeting held on 2 August 2016 all resolutions were made under delegation, and the minutes are presented for noting.

 

 

Attachments

1          PDC 2 August 2016 Minutes, 2016/1753

2          EEDPC 2 August 2016 Minutes, 2016/1754

3          IPC 2 August 2016 Minutes, 2016/1755

4          SRPC 2 August 2016 Minutes, 2016/1756

5          ESPC 2 August 2016 Minutes, 2016/1757

6          FPC 2 August 2016 Minutes, 2016/1758

7          SPC 2 August 2016 Minutes, 2016/1759

  


Planning and Development Committee                                             16 August 2016

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 1      PDC 2 August 2016 Minutes


ORANGE CITY COUNCIL

MINUTES OF THE

Planning and Development Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 2 August 2016

COMMENCING AT 7.27pm


 1      Introduction

Attendance

Cr R Turner (Chairperson), Cr J Davis OAM (Mayor), Cr C Gryllis (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr R Gander, Cr J Hamling, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr J Whitton

General Manager, Acting Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate and Community Relations, Commercial and Emergency Services Manager, Works Manager  

APOLOGIES

 

RESOLVED - 16/298                                                                         Cr J Hamling/Cr S Munro

That the apology be accepted from Cr N Jones for the Planning and Development Committee of Orange City Council on 2 August 2016.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Crs R Kidd and G Taylor declared a less than significant non-pecuniary interest in item 2.1 relating to OCTEC as Directors on the Board of OCTEC.

Cr J Whitton declared a less than significant non-pecuniary interest in item 2.1 relating to OCTEC as Chairperson of the Board of OCTEC.

Cr A Brown declared a non-pecuniary interest in item 2.3 and 2.4 as he owns property in the area.

 


 

2       General Reports

2.1     Items Approved Under the Delegated Authority of Council

TRIM Reference:        2016/1429

Crs R Kidd and G Taylor declared a less than significant non-pecuniary interest in item 2.1 relating to OCTEC as Directors on the Board of OCTEC, left the Chamber and took no part in the debate or voting on this item.

Cr J Whitton declared a less than significant non-pecuniary interest in item 2.1 relating to OCTEC as Chairperson of the Board of OCTEC, left the Chamber and took no part in the debate or voting on this item.

RESOLVED - 16/299                                                                         Cr J Hamling/Cr S Munro

That the information provided in the report by the Acting Manager Development Assessments on Items Approved Under the Delegated Authority of Council be acknowledged.

 

 

2.2     Development Application DA 92/2016(1) - 238 and 238A McLachlan Street

TRIM Reference:        2016/1655

RESOLVED – 16/300                                                                         Cr J Hamling/Cr S Munro

That Council consents to development application DA 92/2016(1) for Multi Dwelling Housing (three dwellings) and Subdivision (three lot strata) at Lots 100 and 101 DP 1218969 - 238 and 238A McLachlan Street, Orange pursuant to the conditions of consent in the attached Notice of Approval.

 

 

Division of Voting

Voted For

Cr J Davis (Mayor), Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr J Hamling, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton, Cr A Brown

Voted Against

Nil

Absent

Cr N Jones

 


 

2.3     Development Application DA 314/2008(6) - 7 Murphy Lane

TRIM Reference:        2016/1657

Cr A Brown declared a non-pecuniary interest in item 2.3 and 2.4 as he owns property in the area, left the Chamber and took no part in the debate or voting on this item.

RESOLVED – 16/301                                                                               Cr J Davis/Cr C Gryllis

That Council consents to development application DA 314/2008(6) for Educational Establishment (Stage 1) and Advertisements at Lot 100 DP 1174806 - 7 Murphy Lane, Orange pursuant to the conditions of consent in the attached Notice of Approval.

 

 

Division of Voting

Voted For

Cr J Davis (Mayor), Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr J Hamling, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton

Voted Against

Cr R Kidd

Absent

Cr N Jones

 

2.4     Development Application DA 341/2009(2) - 7 Murphy Lane

TRIM Reference:        2016/1660

Cr A Brown declared a non-pecuniary interest in item 2.3 and 2.4 as he owns property in the area, left the Chamber and took no part in the debate or voting on this item.

RESOLVED – 16/302                                                                               Cr J Davis/Cr C Gryllis

That Council consents to development application DA 341/2009(1) for Educational Establishment (Stage 2) at Lot 100 DP 1174806 - 7 Murphy Lane, Orange pursuant to the conditions of consent in the attached Notice of Approval.

 

 

Division of Voting

Voted For

Cr J Davis (Mayor), Cr K Duffy, Cr R Gander, Cr C Gryllis, Cr J Hamling, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton

Voted Against

Cr R Kidd

Absent

Cr N Jones

 

The Meeting Closed at 7.55 Pm.


Employment and Economic Development Policy Committee      16 August 2016

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 2      EEDPC 2 August 2016 Minutes


ORANGE CITY COUNCIL

MINUTES OF THE

Employment and Economic Development Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 2 August 2016

COMMENCING AT 7.55pm


 1      Introduction

Attendance

Cr J Whitton (Chairperson), Cr J Davis OAM (Mayor), Cr C Gryllis (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr R Gander, Cr J Hamling, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner

General Manager, Acting Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate and Community Relations, Manager Financial Services, Commercial and Emergency Services Manager, Works Manager

APOLOGIES

 

RESOLVED – 16/303                                                                         Cr J Hamling/Cr S Munro

That the apology be accepted from Cr N Jones for the Employment and Economic Development Policy Committee of Orange City Council on 2 August 2016.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

  Nil

 


 

2       Committee Minutes

2.1     Minutes of the Sister Cities Community Committee - 11 May 2016

TRIM Reference:        2016/1607

RESOLVED – 16/304                                                                               Cr C Gryllis/Cr J Davis

That, as there was not a quorum, Council note the record of the Sister Cities Community Committee of its meeting held on 11 May 2016.

 

 

 

2.2     Minutes of the Economic Development Community Committee held 6 July 2016

TRIM Reference:        2016/1636

RESOLVED - 16/305                                                                           Cr S Munro/Cr G Taylor

That the recommendations made by the Economic Development Community Committee at its meeting held on 6 July 2016 be adopted.

 

 

 

The Meeting Closed at 7.57 PM.


Infrastructure Policy Committee                                                        16 August 2016

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 3      IPC 2 August 2016 Minutes


ORANGE CITY COUNCIL

MINUTES OF THE

Infrastructure Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 2 August 2016

COMMENCING AT 7.57pm


 1      Introduction

Attendance

Cr G Taylor (Chairperson), Cr J Davis OAM (Mayor), Cr C Gryllis (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr R Gander, Cr J Hamling, Cr R Kidd, Cr S Munro, Cr R Turner, Cr J Whitton

General Manager, Acting Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate and Community Relations, Manager Financial Services, Commercial and Emergency Services Manager, Works Manager

 

APOLOGIES

 

RESOLVED - 16/306                                                                         Cr J Hamling/Cr S Munro

That the apology be accepted from Cr N Jones for the Infrastructure Policy Committee of Orange City Council on 2 August 2016.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil


 

2       Committee Minutes

2.1     Minutes of the City of Orange Traffic Committee - 12 July 2016

TRIM Reference:        2016/1587

RESOLVED - 16/307                                                                               Cr C Gryllis/Cr J Davis

That the recommendations made by the City of Orange Traffic Committee at its meeting held on 12 July 2016 be adopted.

 

 

2.2     Minutes of the City of Orange Traffic Committee Extraordinary Meeting - 18 July 2016

TRIM Reference:        2016/1663

RESOLVED - 16/308                                                                         Cr J Hamling/Cr R Turner

That the recommendation made by the City of Orange Traffic Committee at its Extraordinary meeting held on 18 July 2016 be adopted.

 

 

3       General Reports

3.1     Current Works

TRIM Reference:        2016/1627

RESOLVED - 16/309                                                                             Cr J Davis/Cr J Hamling

That the information provided in the report on Current Works be acknowledged.

 

 

MATTER ARISING

RESOLVED - 16/310                                                                               Cr R Turner/Cr R Kidd

That a report be provided on the possible removal of basket willows between first and second crossing at Ophir, to include possible funding options and methods to improve water flow downstream of the second crossing.

 


 

 

3.2     McNamara Lane Parklet

TRIM Reference:        2016/1727

MOTION                                                                                              Cr K Duffy/Cr R Gander

That Council approve the following works at the McNamara Lane Parklet:

a    Construction of kerb and gutter if necessary

b    Reconstruction of the concrete footpath adjacent to the new kerb

c    Installation of a loading bay

AMENDMENT                                                                                      Cr J Hamling/Cr J Davis

That the report be deferred pending the provision of detailed, to scale, plans of the proposed works.

THE AMENDMENT ON BEING PUT TO THE MEETING WAS CARRIED AND BECAME THE MOTION

THE MOTION ON BEING PUT TO THE MEETING WAS CARRIED

RESOLVED - 16/311                                                                             Cr J Hamling/Cr J Davis

That the report be deferred pending the provision of detailed, to scale, plans of the proposed works.

 

3.3     Aquatic Centre Usage Policy

TRIM Reference:        2016/1728

RESOLVED - 16/312                                                                              Cr J Davis/Cr S Munro

That Council note the development of the Aquatic Centre Usage Operational Policy based on the contents of this report, and that the Policy will be exhibited to allow public comment.

 

 

 

The Meeting Closed at 8.40 PM.


Sport and Recreation Policy Committee                                           16 August 2016

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 4      SRPC 2 August 2016 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Sport and Recreation Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 2 August 2016

COMMENCING AT 8.40pm


 1      Introduction

Attendance

Cr J Hamling (Chairperson), Cr J Davis OAM (Mayor), Cr C Gryllis (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr R Gander, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton

General Manager, Acting Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate and Community Relations, Manager Financial Services, Commercial and Emergency Services Manager, Works Manager

 

APOLOGIES

 

RESOLVED - 16/313                                                                         Cr J Hamling/Cr S Munro

That the apology be accepted from Cr N Jones for the Sport and Recreation Policy Committee of Orange City Council on 2 August 2016.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil 


 

 

2       General Reports

2.1     Carl Sharpe

TRIM Reference:        2016/1714

RESOLVED - 16/314                                                                        Cr J Hamling/Cr R Gander

That this matter be deferred to allow staff and Councillors to identify options to honour Mr Carl Sharpe OAM, noting the pavilion at Riawena Oval is already named after Bill Trimmer.

 

 

 The Meeting Closed at 8.43 PM.


Environmental Sustainability Policy Committee                           16 August 2016

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 5      ESPC 2 August 2016 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Environmental Sustainability Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 2 August 2016

COMMENCING AT 8.43pm


 1      Introduction

Attendance

Cr N Jones (Chairperson), Cr J Davis OAM (Mayor), Cr C Gryllis (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr R Gander, Cr J Hamling, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton

General Manager, Acting Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate and Community Relations, Manager Financial Services, Commercial and Emergency Services Manager, Works Manager

** In the absence of Cr Jones (Chairperson), Cr Hamling chaired the meeting. **

 

APOLOGIES

 

RESOLVED - 16/316                                                                         Cr J Hamling/Cr S Munro

That the apologies be accepted from Cr N Jones for the Environmental Sustainability Policy Committee of Orange City Council on 2 August 2016.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

  Nil


 

2       Committee Minutes

2.1     Minutes of the Companion Animal Community Committee - 6 June 2016

TRIM Reference:        2016/1640

RESOLVED - 16/316                                                                               Cr C Gryllis/Cr J Davis

That Council note the record of the Companion Animal Community Committee meeting held on 6 June 2016.

 

 

 The Meeting Closed at 8.44 PM.


Finance Policy Committee                                                                       16 August 2016

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 6      FPC 2 August 2016 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Finance Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 2 August 2016

COMMENCING AT 8.44pm


 1      Introduction

Attendance

Cr K Duffy (Chairperson), Cr J Davis OAM (Mayor), Cr C Gryllis (Deputy Mayor), Cr A Brown, Cr R Gander, Cr J Hamling, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton

General Manager, Acting Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate and Community Relations, Manager Financial Services, Commercial and Emergency Services Manager, Works Manager

 

APOLOGIES

 

RESOLVED - 16/317                                                                         Cr J Hamling/Cr S Munro

That the apology be accepted from Cr N Jones for the Finance Policy Committee of Orange City Council on 2 August 2016.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

Nil


 

2       Committee Minutes

2.1     Minutes of the Audit and Risk Management Committee - 24 June 2016

TRIM Reference:        2016/1581

RESOLVED - 16/318                                                                           Cr R Gander/Cr C Gryllis

1    That the Council endorse the preparation of a brief for an external audit of the Internal Audit program and Audit and Risk Management Committee performance, but that the General Manager discuss with the General Managers of Bathurst Regional Council and Western Plains Regional Council the deferment of the project until the merger decisions are made and proposed amendments to the Local Government Act regarding internal audit are determined.

2    That the balance of the minutes of the meeting of the Audit and Risk Management Committee held on 24 June 2016 be adopted.

 

 

3       General Reports

3.1     Statement of Bank Balances as at 30 June 2016

TRIM Reference:        2016/1626

RESOLVED - 16/319                                                                              Cr R Kidd/Cr R Gander

That the information provided in the report by the Accounting Officer – Management on the Statement of Bank Balances as at 30 June 2016 be acknowledged.

 

 

3.2     Request for Financial Assistance

TRIM Reference:        2016/1641

RESOLVED - 16/320                                                                           Cr A Brown/Cr S Munro

1        That Council approve the requests from Catherine McAuley School to the amount of $1,169.15, Orange Business Chamber to the amount of $3,000.00, Parkrun to the amount of $247.35, and decline the request from Orange District Cricket Association as the General Donations budget is fully allocated.

2        That Council decline the request from Event Trekkerz, and note the in-kind support already provided and on offer.

 

 

 The Meeting Closed at 8.45 PM.


Services Policy Committee                                                                      16 August 2016

5.1                       Recommendations and Resolutions from Policy Committees

Attachment 7      SPC 2 August 2016 Minutes


ORANGE CITY COUNCIL

 

MINUTES OF THE

Services Policy Committee

HELD IN Council Chamber, Civic Centre, Byng Street, Orange

ON 2 August 2016

COMMENCING AT 8.45pm


 1      Introduction

Attendance

Cr R Gander (Chairperson), Cr J Davis OAM (Mayor), Cr C Gryllis (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr J Hamling, Cr R Kidd, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton

General Manager, Acting Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Corporate and Community Relations, Manager Financial Services, Commercial and Emergency Services Manager, Works Manager  

APOLOGIES

 

RESOLVED - 16/321                                                                         Cr J Hamling/Cr S Munro

That the apology be accepted from Cr N Jones for the Services Policy Committee of Orange City Council on 2 August 2016.

 

1.1     DECLARATION OF PECUNIARY INTERESTS, SIGNIFICANT NON-PECUNIARY INTERESTS AND LESS THAN SIGNIFICANT NON-PECUNIARY INTERESTS

  Nil


 

2       Committee Minutes

2.1     Minutes Spring Hill Community Meeting - 27 June 2016

TRIM Reference:        2016/1623

RESOLVED - 16/322                                                                             Cr J Hamling/Cr J Davis

That the recommendations made by the Spring Hill Community Committee at its meeting held on 27 June 2016 be acknowledged.

 

 

2.2     Minutes of the Cultural Heritage Committee Meeting - 4 July 2016

TRIM Reference:        2016/1624

RESOLVED - 16/323                                                                           Cr K Duffy/Cr J Whitton

That the recommendations made by the Cultural Heritage Community Committee at its meeting held on 4 July 2016 be adopted.

 

 

2.3     Minutes of the Orange Health Liaison Committee - 11 July 2016

TRIM Reference:        2016/1643

RESOLVED - 16/324                                                                               Cr R Kidd/Cr R Turner

That the recommendations made by the Orange Health Liaison Committee at its meeting held on 11 July 2016 be adopted.

 

 

QUESTION TAKEN ON NOTICE                                                                                                   

Cr Kidd requested a letter of congratulations be sent to the relevant organisations and individuals involved in the cancer clinic trials being undertaken at the Orange Health Service.

 

2.4     Minutes of NAIDOC Week Community Committee 1 July 2016

TRIM Reference:        2016/1653

RESOLVED - 16/325                                                                            Cr R Turner/Cr C Gryllis

That as there was not a quorum, Council note the record of the NAIDOC Week Community Committee meeting held on 1 July 2016.

 

 

 

The Meeting Closed at 8.53 PM.


Council Meeting                                                                                          16 August 2016

 

 

5.2     Outstanding Questions Taken on Notice

TRIM REFERENCE:        2016/1745

AUTHOR:                       Michelle Catlin, Manager Administration and Governance    

 

 

EXECUTIVE Summary

Councillors have the opportunity to ask questions of the General Manager throughout Council and Committee meetings. While many questions asked can be answered at the meeting, or via a memo circulated to Councillors after the meeting, some questions require further action.

To ensure these questions are recorded and monitored, the attached table is updated, and is provided to Council for information.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan

Implications in this report

Nil

Policy and Governance Implications

Nil

 

Recommendation

That the information provided in the report by the Manager Administration and Governance on Questions Taken on Notice be acknowledged.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Attached is a table of outstanding questions taken on notice from the Council Meetings held from 16 June 2015 to present. Where action has been taken on a particular question, this is noted in the “action” column. A new section has been added to the report where a matter arising has been progressed as a works request so Councillors are provided with an update on those items that require works to be scheduled.

 

Attachments

1          Outstanding Questions Taken on Notice, 2014/745

 


Council Meeting                                                                                                                    16 August 2016

5.2                       Outstanding Questions Taken on Notice

Attachment 1      Outstanding Questions Taken on Notice

2014/745                                                                                                                                                    

OUTSTANDING QUESTIONS TAKEN ON NOTICE

COUNCIL MEETINGS

 

Date of Meeting

Question

Responsible Staff Member

Action

Date for completion

2 Aug 2016

Cr Kidd requested a letter of congratulations be sent to the organisations and individuals involved in the cancer clinic trials being undertaken

Executive Support Manager

A letter of congratulations will be sent to relevant organisations and individuals.

12 August 2016

5 Jul 2016

Cr Jones requested a report on the current situation with billboard advertising in the CBD and the strategies in place to manage compliance.

Director Development Services

Report will be curculated to Councillors in weekly email Friday 12 August.

12 August 2016

Cr Duffy requested that Essential Energy be asked to review lighting levels around taxi ranks in the City and particularly the taxi rank in Anson Street. 

Commercial and Emergency Services Manager

Essential Energy advised they do not undertake street lighting audits and Council would need to engage a contractor to do the audit. Staff will seek quote to undertake the audit and provide to Council for consideration of funding.

30 September 2016

2 Feb 2016

Cr Kidd requested information on Council’s weeds management regime as he indicated many Council properties have weed infestations.

Director Development Services

Information to be provided to Councillors

 

30 August 2016

Cr Jones requested a briefing to discuss progress on a new caravan park.

Director Corporate and Commercial Services

Options being progressed to present to briefing – includes the harness club and go kart track implications

30 October 2016

17 Nov

2015

The Mayor requested a report identifying Council’s resolved position on the requirement for footpaths to be installed in new/existing areas.

Director Technical Services

Report to be provided.

30 October 2016


16 Jun 2015

Cr Kidd requested an update on plans for landscaping the triangle section of land between the Northern Distributor Road and the Mitchell Highway

Director Technical Services

Asbestos Steering Group has provided recommended actions following a specialist consultant report that are being assessed by staff for implementation.

30 August 2016

 


Council Meeting                                                                                          16 August 2016

 

 

5.3     Statement of Investments - July 2016

TRIM REFERENCE:        2016/1835

AUTHOR:                       Brock Gannon, Financial Accounting Officer    

 

 

EXECUTIVE Summary

The purpose of this report is to provide a statement of Council’s investments held as at 31 July 2016.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan

Implications in this report

Nil

Policy and Governance Implications

Nil

 

Recommendation

1        That Council receives the Statement of Investments as at 31 July 2016.

2        That Council receives and adopts the certification of the Responsible Accounting Officer.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Regulation 212(1) of the Local Government (General) Regulation 2005 requires that a written report be presented each month at an Ordinary Meeting of the Council detailing all money that Council has invested under Section 625 of the Local Government Act 1993.

As at 31 July 2016, the investments held by Council totalled $115,302,302.52 and is attributed to the following funds.

 

 

31/07/2016

30/06/2016

General Fund

47,473,933.94

44,351,435.55

Sewer Local Fund

30,500,162.54

36,597,443.36

Water Supply Local Fund

35,287,359.80

34,310.105.48

Orange CBD Special Rate

2,040,846.24

2,031,667.93

115,302,302.52

117,290,652.32

 

A reconciliation of Council’s investment portfolio provides a summary of the purposes for which Council’s investments are being held.

 

Externally Restricted

31/07/2016

30/06/2016

General Fund

22,137,728.41

20,482,048.14

Water Fund

35,287,359.80

34,310,105.48

Sewer Fund

30,500,162.54

36,597,443.36

CBD Fund

2,040,846.24

2,031,667.93

Auspiced

1,495,137.03

1,434,611.83

Internally Restricted

14,156,502.55

14,993,777.55

Unrestricted

10,684,565.95

7,440,998.03

115,302,302.52

117,290,652.32

 

 

Portfolio Performance

Council’s current Long Term Financial Plan establishes the benchmark for Council’s interest on investments at “75 basis points above the current cash rate”. The cash rate as at 31 July 2016 remained at 1.75%. The annualised average interest rate of Council’s investment portfolio at the same reporting date was 3.24% (weighted average 3.19%) which continues to exceed Council’s benchmark i.e. the cash rate of 1.75% plus 0.75% (or 75 basis points).

 

 

Council has also utilised the AusBond Bank Bill Index to provide a further benchmark focused towards long term investments. As at 31 July 2016, the AusBond rate was 2.06%. The annualised average interest rate of Council’s investment portfolio at the same reporting date was 3.24%.

Council’s adopted Investment Policy establishes limits in relation to the maturity terms of Council’s investments as well as the credit ratings of the institutions with whom Council can invest.

The following tables provide a dissection of Council’s investment portfolio as required by Council’s Investment Policy. The Policy identifies the maximum amount that can be held in a variety of investment products or with institutions based on their respective credit ratings.

Table 1 and Table 2 show the percentage held by Council (holdings) and the additional amount that Council could hold (capacity) for each respective category in accordance with limits as established by Council’s Policy.


 

Table 1: Maturity – Term Limits

Term to Maturity Allocation

Maximum

Holdings

Capacity

0 - 3 Months

100.00%

6.27%

93.73%

3 - 12 Months

100.00%

55.51%

44.49%

1 - 2 Years

70.00%

19.01%

50.99%

2 - 5 Years

50.00%

19.20%

30.80%

5+ Years

25.00%

0.00%

25.00%

 

Table 2: Credit Rating Limits

 

Maximum

Holding

Capacity

AAA

100.00%

0.00%

100.00%

AA

100.00%

26.90%

73.10%

A

60.00%

41.82%

18.18%

BBB & NR

40.00%

31.29%

8.71%

Below BBB

0.00%

0.00%

0.00%

 

It should be noted that the amounts presented in this report will be audited as part of the preparation of Councils General Purpose Financial Statements for the 2015/2016 year and may be subject to change.

Certification by Responsible Accounting Officer

I, Aaron Jones, hereby certify that all investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.

 

 

  


Council Meeting                                                                                          16 August 2016

 

 

5.4     Performance Indicators - Final quarter 2015/16

TRIM REFERENCE:        2016/1712

AUTHOR:                       Michelle Catlin, Manager Administration and Governance    

 

 

EXECUTIVE Summary

This report provides the final quarter review of the 2015/19 Delivery/Operational Plan. The report illustrates the progress Council has made on the strategies and tasks identified in its strategic planning documents.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.3 Our City - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings were expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

Policy and Governance Implications

This report provides the consolidated progress made in implementing Council’s Delivery/Operational Plan 2015/19, as required by the Integrated Planning and Reporting obligations.

 

Recommendation

That the Performance Indicators – Final quarter 2015/16 be acknowledged.

 

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

Service Delivery

The Performance Indicators highlight progress in achieving the strategies and actions set by Council’s Delivery/Operational Plan. The “traffic light” indicators show the status of progress. Those actions with green lights are completed. Amber light indicate a measure of progress without the task being fully completed. Red lights indicate that progress has not been made, or is limited. Progress may be limited for a range of reasons, and comments are provided on each task. Despite some red lights, Council has continued to provide a very high level of service to the Orange Community.

SUPPORTING INFORMATION

The performance indicators for the April to June 2016 quarter are provided. A number of tasks have an amber light, indicating some, but not all, of the performance indicators have been met during the quarter. There are also a number of red lights, which indicate the performance indicator has not been met. An explanation is provided for all red lights.

The financial reports relating to Council’s year-end budget performance will be the subject of a separate report to Council in September 2016.

As the last report for the 2015/16 year, the following are some of the highlights and achievements in the quarter noted in the attached:

 

Direction

Ref

Achievement

Our City

1.1.4

Increase in activity across Council’s social media profile, and significant increase in followers and “likes” on Council’s pages

Our City

1.1.5

Progress in the use of the Enterprise Risk Management System, particularly on major projects to assess risks to Council. A key process improvement tool.

Our City

1.2.2

All quarterly reports on performance of the Delivery/Operational Plan progress compiled within the reporting timeframes

Our City

3.2.1

Employee Wellness Program introduced. 90% of staff attended training on drugs and alcohol.

Our Community

5.1.2

New fitness/gym equipment installed in Moulder Park catering for accessibility needs. Link bridge over Ploughmans Creek creating useful cycle link in Belair.


 

Direction

Ref

Achievement

Our Community

6.2.2

Development application approved for the subdivision of the land purchased for the rectangular playing field.

Our Community

6.2.3

Replacement of netting on fence at Lake Canobolas dam wall. Lake Canobolas Mountain Bike Track open and fully operational.

Our Community

8.1.8

Gallery exhibited “Best in Show: Dogs in Australian Art” featuring 80 works with some 8000 visitors to the Gallery.

Our Community

8.1.9

40 performances at the Orange Civic Theatre with 10789 people attending

Our Community

8.2.3

Funding secured for the purchase of a sculpture for the Civic Square to mark the 30th anniversary of the Orange Regional Art Gallery. Friends of the Orange Regional Gallery are contributing $60,000, and the Orange Regional Arts Foundation contributing the remaining $20,000 for this work.

Our Community

8.3.2

Completion of the Orange Regional Museum building.

Our Community

9.1.2

Delivery of 4780 meals as part of the Meals on Wheels program.

Our Community

9.2.1

Occupancy rate of 84.2% at Council’s Child Care Centres.

Our Economy

10.1.1

Visitor Information Centre continued operations from the Orange Civic Theatre foyer.

Our Economy

11.1.2

363 businesses listed on Council’s on-line business directory

Our Economy

11.4.4

Airport expansion project finalised.

Our Environment

12.1.2

243 property inspections undertaken by weeds staff

Our Environment

13.3.1

New domestic waste and recycling contract commenced

Our Environment

13.4.3

132 development applications determined

Our Environment

14.1.3

Suma Park Dam upgrades performing well

Our Environment

15.2.20

Shiralee water main augmentation finalised

 

 

Attachments

1          Performance Indicators - Quarter 4 - 2015/19, D16/32412

 


Council Meeting                                                                                                                    16 August 2016

5.4                       Performance Indicators - Final quarter 2015/16

Attachment 1      Performance Indicators - Quarter 4 - 2015/19

                                                                                                                                                                                                                                                             http://intranet/formstemplates/Content/L.html/1244412641/OrangeCityCouncilNEWLEAFLOGO493309.jpg/_10411_D7_/OrangeCityCouncilNEWLEAFLOGO493309.jpg

Quarterly Performance Indicators

Delivery/Operational Plan 2015/19

Quarter 4 – April to June 2016

D16/32412


 

OUR CITY

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

Strategy 1.1 – Provide easily obtainable information on the legal responsibilities of Councillors, Council staff and the community

Ref

Task

Performance Indicator

Status

Progress Report

1.1.1

Maintain Delegations and Sub-Delegations Register

Review delegations to the General Manager in October annually

Sub-Delegations reviewed as required during the quarter. Sub-delegations adjusted for staff undertaking higher duties.

Update and distribute sub-delegations to staff in November annually

1.1.2

Provide information to Councillors on training and development opportunities

Information provided to Councillors on training opportunities

Training opportunities provided to Councillors during the quarter. Council receive regular weekly circulars from Local Government NSW which identify training opportunities.

1.1.3

Finalise the development of the Business Continuity Plan

BCP comprehensively tested by March 2016

The Business Continuity Plan for the Civic Centre is nearing completion and includes the relocation requirements for critical services being provided from the Civic Centre. Testing will commence on the Business Continuity Plan in the next quarter.

BCP reviewed in December annually

Business Continuity Plan (BCP) finalised

Councillors and staff trained in BCP by June annually

1.1.4

Ensure Council maintains an internet and social media presence reflective of Council activities, services and facilities

Increase social media engagement and reach by 25%

In the last quarter the number of "Likes" across Council’s Facebook pages grew from 22,920 to 25,131. This equates to 9.6% increase in the quarter. A highlight was growth in the Orange City Council page which grew it’s number of ‘Likes’ by 13.5%. The website is updated daily. For the quarter there were 225,193 visits to the Orange City Council website. The average time visiting a page was 3 minutes 48 seconds.

Maintain the Council website with weekly updates

 

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

Strategy 1.1 – Provide easily obtainable information on the legal responsibilities of Councillors, Council staff and the community

Ref

Task

Performance Indicator

Status

Progress Report

1.1.5

Maintain the Enterprise Risk Management System

Quarterly review of Corporate Risk Register and report to Council via the Audit and Risk Management Committee

The Enterprise Risk Management system continues to be maintained, with a number of risk assessments reviewed during the quarter, including business interruption risks and asbestos management. The quarterly report was provided to the General Manager and Directors.

Compliance reporting quarterly to Directors


 

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

Strategy 1.2 - Information and advice provided for the decision-making process will succinct, reasoned, accurate, timely and balanced

Ref

Task

Performance Indicator

Status

Progress Report

1.2.1

Manage Council’s Records System

All incoming letters and emails to Council registered into Council's system daily and allocated to appropriate staff member

All incoming mail is registered daily and allocated to the appropriate staff member.

1.2.2

Provide financial reporting with reference to the Long Term Financial Plan and Delivery/Operational Plan requirements

Annual financial statements finalised by November

Year-end results to be submitted to Council following completion of year-end audit.

Quarterly reports presented to Council within two months of the end of each quarter

1.2.3

Establish and support Council Meetings, Policy Committees and Council's Community Committee Network

Prepare and distribute agendas and reports for Ordinary Council and Policy Committee Meetings within three business days of the meetings

Agendas, reports and minutes continued to be produced for all Council, Policy and Community Committee meetings over the quarter. Agendas were prepared and distributed within the timeframes required by the Code of Meeting Practice.

The Annual Report from the Audit and Risk Management Committee was received and acknowledged by Council during the quarter.

Review Council's Community Committee network structure in September annually

Establish the annual Committee Meetings Schedule in September annually

Undertake a strategic planning session with all Community Committees in September-October annually

Review Charters of Community Committees in October annually

Annual Report from the Audit and Risk Management Committee by April

Report of complaints under Council's Code of Conduct to Council by December annually

1.2.4

Manage Council's data network

Virtualisation server and storage hardware refresh replacement completed by June 2017

Main Enterprise Suite upgrade completed. New computers and software rolled out as part of the planned upgrades. The Network Security hardware review was undertaken in May 2016, and cloud computing review being undertaken for Aquatic Centre with aim to reduce ongoing operational costs.

Name and address register rebuilt by June 2016

Review network security hardware by June 2016

Review cloud computing security and operational issues by June 2017

1.2.5

Implement Information Technology Strategy initiatives

New telephone system implemented by December 2015

The new telephone system has been successfully implemented.

1.2.6

Achieve maximum return on investment of Council's funds whilst adhering to all applicable legislative requirements and Council's Policy

Monthly reports to Council on the performance of the investment portfolio

Monthly reports presented to Council in accordance with legislative requirements and Council policy. Council's portfolio performance continues to exceed the performance benchmark established by Council's Long Term Financial Plan.


 

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

Strategy 1. 3 - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions.

Ref

Task

Performance Indicator

Status

Progress Report

1.3.1

Provide a framework for development in the City through the Orange Local Environmental Plan (OLEP) 2011, plans of management and the Development Control Plan (DCP)

Develop and have adopted Development Control Plan (DCP) 2012 by the end of 2015

No progress in the last quarter.

1.3.2

Review and report on the five key areas of our environment (water, air, biodiversity, soil, salinity) through preparation of the State of Environment Report (SOE)

Publish the annual SOE by November

All monitoring data and information has been provided for preparation of the Regional State of the Environment Report.

1.3.3

Support Local Emergency Management Committee (LEMC)

Finalise Council's input into local emergency planning in conjunction with key agencies

The EMPLAN and Consequence Management Guides for the Orange Cabonne LEMC have been endorsed by the Regional Emergency Management Committee

1.3.4

Support the Rural Fire Service

Provide ongoing support and advice to quarterly Bush Fire Management Committee Meetings and Bush Fire Liaison Meetings.

Staff attended the Bush Fire Management and Bush Fire Liaison Committee meetings. The North West Brigade Station extensions have been completed and the Springside Station is nearing completion


 

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

Strategy 1. 3 - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions.

Ref

Task

Performance Indicator

Status

Progress Report

1.3.5

Develop and implement the suite of Integrated Planning and Reporting documents

Comprehensive review of the Community Strategic Plan by February 2017

Integrated Planning and Reporting documents adopted for the 2016/17 and beyond period after being publicly exhibited.

Annual minor review of the Community Strategic Plan by February annually

Finalisation of the Delivery/Operational Plan by June annually

Review of the Resourcing Strategy by December annually to provide the Long Term Financial Plan, Assets Strategy and Workforce Management Plan

Preparation of the Annual Report by October annually

Undertake quarterly reviews of the Delivery/Operational Plan and report to Council

1.3.6

Finalise Section 94 Contributions Plan

Plan completed and adopted by Council

Plan finalised during the year.


 

 

Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent

Strategy 1.4 – Ensure a framework that Council’s policies, procedures and programs relate to the vision and directions of the Community Strategic Plan, including a disability action plan.

Ref

Task

Performance Indicator

Status

Progress Report

1.4.1

Maintain a framework of relevant policies and procedures

Facilitate the review of Strategic Policies annually, with Code of Conduct reviewed in March annually, Code of Meeting Practice by April annually, and Councillors Payment of Expenses and Provision of Facilities Policy reviewed in September annually

The introduction of the Local Government Amendment (Councillor Misconduct and Poor Performance) Act 2015 required a review of Council's Code of Conduct which was adopted during the quarter. Four Operational Policies were updated and approved by the General Manager during the quarter.

Facilitate the review of Operational Policies annually

1.4.2

Ensure Councillors are aware of key Policy requirements

Organise training for Councillors in Code of Conduct and Code of Meeting Practice related issued annually in April (except in Election years, then October)

Strategic Policies are reported to Council for updating as required. As Council is in a merger proposal period, training in the Code of Conduct and Code of Meeting Practice has been deferred pending the outcome of that process. An information session was held by the Manager of Governance at the Office of Local Government, with Councillors during the quarter.

1.4.3

Maintain and implement the Disability Action Plan

Facilitate the implementation of tasks within the Disability Action Plan

Letters have been sent to relevant services requesting their consideration of participation in the consultation to be held later in 2016 and seeking their support in making contact with members of the community with disability.

Review the four year Disability Action Plan

 


 

Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange

Strategy 2.1 - Provide a flexible and adaptable community engagement process for gathering and disseminating information, ideas and responses. Engage with the community through a variety of formats including traditional media, emerging technologies, Committees and forums.

Ref

Task

Performance Indicator

Status

Progress Report

2.1.1

Promote Council's activities through media releases, media briefings and host community information sessions when appropriate

Host community information sessions on key projects and activities as appropriate

There were 18 media releases issued during the quarter. Council continued to enhance the Orange Your Say consultation portal though the addition of a new engagement site designed to enhance the community understanding of Council’s road building strategies.

Issue bulletins through the Council E-news service monthly

Issue media releases at a minimum of one weekly

Maintain Council's social media presence and provide information on a weekly basis via social media

Provide at least one media briefing per week


 

Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange

Strategy 2.2 - Provide Council Customer Service that is easy to access and use, interactive and responsive

Ref

Task

Performance Indicator

Status

Progress Report

2.2.1

Provide a highly responsive customer service function

Undertake monthly training of Customer Service Team on key issues

The Customer Service Team continue to provide a high level of service, and meet regularly to receive training on key issues within Council. The after-hours call answering service continues to be provided. Any issue reported via Council's website is processed by the Customer Service Team and assigned to a staff member to action.

All issues reported via Council's website or by phone/email to Council allocated to relevant staff member for attention within two business days

Continue to provide after-hours call answering service

Investigate options for customer self-help options through new phone system

Remind all staff of their obligations under Council's Customer Service Obligation Policy by June annually

 

Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange

Strategy 2.3 - Facilitate community input into local and regional strategic lobbying and advocacy initiatives for the needs and aspirations of the people of the City of Orange to external stakeholders.

Ref

Task

Performance Indicator

Status

Progress Report

2.3.1

Maintain membership of key lobby groups to advance regional priorities

Build on relationships with key lobby groups including but not limited to CENTROC, NetWaste, Regional Development Australia, Central NSW Tourism, Regional Cities, Central West Libraries, Bathurst Orange and Dubbo Alliance, Association of Mining Related Councils

Council maintained relationships with key lobby groups in the region during the quarter.

 

Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders, recognising the special needs of older residents and people from culturally diverse/non-English speaking backgrounds

Strategy 3.1 - Provide opportunities for potential candidates who wish  to stand for Local Government elections to become  familiar with Council processes, activities and services

Ref

Task

Performance Indicator

Status

Progress Report

3.1.1

Ensure all requirements for the conduct of the election are undertaken within required timeframes

Ensure all advertising is conducted in accordance with timeframes set by the NSW Electoral Commissioner

Council has been advised that the date for the next election for those councils the subject of a merger proposal will be March 2017. Council has entered into a contract with the NSW Electoral Commissioner for the conduct of this Election, and all assistance will be provided.

Assist the NSW Electoral Commissioner in conducting the 2016 Local Government Election and the popular election of Mayor

 


 

Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders, recognising the special needs of older residents and people from culturally diverse/non-English speaking backgrounds

Strategy 3.2 - Provide a framework for staff to exercise the opportunity to build on and develop their leadership potential, as well as recognising the value of older workers

Ref

Task

Performance Indicator

Status

Progress Report

3.2.1

Implement the Workforce Management Plan

Implement succession planning for identified critical positions

Succession Planning - Discussions held with potential successors and a development plan created. Strategies implemented on a number of the positions including application of relief duties and training plans.
Employee Survey –completed in the quarter. Outcomes used to inform the  2016/17 Workforce Plan and Learning and Development Plan.
Employee Wellness - 80 staff participate in the inaugural wellness challenge held over 6 weeks and 90% off staff have participated in a drug and alcohol awareness workshop prior to implementation of new policy.
Safety Audits - All safety inspection were completed for the quarter. Council was notified in May 2016 that it continued to meet all the requirements for accreditation from the Office of the Federal Safety Commissioner.

Implement the Recognition and Reward Policy by October 2015

Undertake a review of the induction program by December 2015

Review and implement the Training Policy by December 2015

Undertake employee satisfaction survey by January 2016

Complete the action plan outlined in the Equal Employment Opportunity Plan by June 2016

Rollout of Employee Wellness Program by June 2016

Ensure all areas of Council receive a safety audit and/or inspection on at least an annual basis

 


 

Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders, recognising the special needs of older residents and people from culturally diverse/non-English speaking backgrounds

Strategy 3.3 - Recognise that members of the community will take different leadership pathways, the Council will support this growth and development through appropriate activities, initiatives and assistance

Ref

Task

Performance Indicator

Status

Progress Report

3.3.1

Apply Council's adopted Donations and Grants Policy to support the community

Report requests for support to Council quarterly

Donation requests presented to Council on a quarterly basis, or more frequently as required. Organisations receiving support during the quarter included Push for Palliative Care and NSW Policy Rugby. A total of $3,461.50 was provided in financial assistance (including Sports Participants Assistance) for the quarter.

 

Objective 4 - Build on the capacity of the City as a leader by participating in local, regional, national and global organisations, networks and initiatives

Strategy 4.1 - Continue to deliver a leadership role as a major entity in the region and actively contribute to the future direction of local, regional and national initiatives to support and facilitate improved outcomes for the community

Ref

Task

Performance Indicator

Status

Progress Report

4.1.1

Engage with State and Federal Governments on funding and policy matters

Demonstrated advocacy on emerging strategic matters important to the City and region

Council met with and provided projects for consideration to federal candidates for seat of Calare during the quarter. Meetings were also held with NSW shadow minister for Local Government, staff from NSW Industry regarding the extension of the co-funded Grow Local campaign until December 2016. Worked with Centroc on reviewing costs and coverage in insurance, renewing membership of the regional procurement of fuel and Centroc Board meeting held on 12 May (reported to Council on 21 June).

 

 

Objective 4 - Build on the capacity of the City as a leader by participating in local, regional, national and global organisations, networks and initiatives

Strategy 4.2 - Actively contribute to the future direction of international strategic initiatives to build capacity and cross-cultural understanding

Ref

Task

Performance Indicator

Status

Progress Report

4.2.1

Maintain Sister Cities relationships with Timaru, New Zealand; Ushiku, Japan; Orange, California; Mt Hagen, Papua New Guinea

Support opportunities for cultural exchange

Sister City activities continued through the period. Further progress was made on the plan for two Mt Hagen residents to undertake traineeships with Jeff Hort Engineering.

Finalise employment skills exchange program with Mt Hagen

 


 

OUR COMMUNITY

Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle

Strategy 5.1 - Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities

Ref

Task

Performance Indicator

Status

Progress Report

5.1.1

Engage with the community in the planning and development of public open space

Through the Parks, Trees and Waterways Community Committee and other community workshops engage on four occasions per year in the development of public open space

Review of the Bicycle Plan and development of an Active Travel Plan in consultation with the community has been undertaken with Part A of the Plan adopted by Council.

Cook Park Master Plan reviewed by December 2015

Botanic Gardens Master Plan reviewed by February 2016

Bicycle Plan reviewed by May 2016

5.1.2

Increase and improve public open space accessibility and facilities for a broad range of members of the community

Sir Jack Brabham Park Sports Centre - Stage 1 completed by March 2016

During the quarter a new swing set and carer facilities were installed in parkland on Stirling Avenue, Ploughmans Valley and new fitness/gym equipment installed in Moulder Park, adjacent to the velodrome, with funding support from NSW Office of Sport, catering for accessibility needs. Improved accessibility for residents in the Belair area to the Ploughmans Creek open space shared pathway was obtained with the linking of a bridge over Ploughmans Creek to Redgum Avenue.

Redesign and renewal of the Orange Botanic Garden's Billabong boardwalk by March 2016

5.1.3

Increase utilisation and functionality of the Orange Showground

Develop and implement a plan for the improvement and increased utilisation of the Orange Showground

Council has approved the construction of an 80m x 33m facility. A contract for its construction has been executed and the frame has been completed. An approval for the modification has been obtained and construction is expected to commence in the next quarter.

Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle

Strategy 5. 2 -  Maintain and renew recreational spaces and infrastructure assets as specified within the Asset Management Plan at agreed levels of service to optimise community use

Ref

Task

Performance Indicator

Status

Progress Report

5.2.1

Implement maintenance programs/activities to ensure parks infrastructure (seats, signs, fences, pathways and playgrounds) are maintained to service levels as outlined in the Public Open Space Asset Management Plan

Re-oil seats in Cook Park and the Orange Botanic Gardens annually

Visual playground safety inspections and repairs have been undertaken across playground equipment in public open spaces on a monthly basis. Renovation work to Max Stewart Oval was undertaken in late summer, this work included localised top dressing to even the playing surface, installation of nudge rail fence to the perimeter of the complex to restrict unauthorised vehicle access and over sowing of the fields.

Engage Playground consultant to undertake safety audit for compliance with Australian Standards

Undertake and record visual playground inspection for each playground on a monthly basis

Re-oil the Orange Adventure Playground by June on a bi-annual basis

Riawena Oval wicket construction by June 2016

Robertson Park lighting upgrade by June 2016

5.2.2

Implement the renewal and expansion of recreational assets

Renewal of Wade Park floodlighting by June 2016

The appointment of a consultant to design lighting requirements for Wade Park has been undertaken following extensive research to determine the engineering properties of the existing light towers. Utilising the existing light towers provides a significant cost saving in the reinstatement of quality lighting to the playing field.
Renovation works to Max Stewart Oval were completed during the summer/winter sports season changeover.

Orange Botanic Gardens - implement Hydrology Study - Roselawn Drive stormwater detention basin upgrade by March 2016

Construction of Koori Walk at Orange Botanic Gardens by June 2016

Gosling Creek Reserve - Dam Wall Boardwalk design and engineering properties by June 2016

Upgrade play facility (as identified in Play Strategy) (year 2)

Max Stewart Oval renovation by June 2016

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community

 

Strategy 6.1 -  Identify changing community aspirations and undertake community engagement and planning for the development and support of sporting and recreational services

 

Ref

Task

Performance Indicator

Status

Progress Report

 

6.1.1

Conduct and implement an annual planning process based on the Council on the Ageing Plan for Orange to assess the needs of our ageing community

Annual planning session conducted and implementation of the Action Plan

Annual planning process complete and the actions have been embedded in the Action Plan reviewed quarterly by the Ageing and Access Community Committee.

 

Quarterly meetings of the Ageing and Access Community Committee to review the Action Plan

 

 

 


 

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community

Strategy 6. 2 - Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities.

Ref

Task

Performance Indicator

Status

Progress Report

6.2.1

Work with existing and emergent groups to enhance and develop sporting and recreational infrastructure and activities

Submit a joint application with Cricket NSW for NSW Sport and Recreation funding

Council's Sports Facilities partnership grants were awarded to Orange BMX Club, Orange Hockey Incorporated and Orange District Football Association (subject to further discussions).

Implement Council's Sports Facility Partnership Program (minor grants) and Sports Participation Program

Development of Cricket Centre of Excellence - Wade Park

6.2.2

Development of rectangular playing field

Development of concept plan and preliminary costing

Development application to subdivide the parcel submitted and approved by Council during the quarter.

6.2.3

Develop the Canobolas Precinct

Implement the Lake Canobolas capital program:
- BBQs for new shelters by June 2016
- Wetlands observation deck by June 2017
- Enhance dugouts in years 3 and 4

During the quarter the netting on the fence across the dam wall was replaced and the fence posts upgraded where necessary whilst the entry and exit ramps to the Pumphouse and the internal fence were modified to comply with WHS standards. A concrete boat ramp was installed by the Orange Dragon Boat Club on the western foreshore of the lake to improve accessibility and public safety concerns. The Lake Canobolas Mountain Bike Track is fully operational and opened on a daily basis. The Orange North Rotary Club have removed the old dilapidated boardwalk and installed a new timber one along the internal walking track in the north eastern end of the Lake Canobolas Reserve.

Develop the Mount Canobolas precinct for mountain bike activities

6.2.4

Develop the cycleway/human powered vehicle project at Gosling Creek

Track construction

Project did not proceed as external proponent was not able to co-fund the construction costs.

 

 

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community

Strategy 6.3 - Ensure the sporting and recreational facilities, programs, activities and health programs provided by Council are effectively and efficiently managed, affordable and support healthy lifestyle choices.

Ref

Task

Performance Indicator

Status

Progress Report

6.3.1

Support and work with sporting organisations to secure events for the Orange region

Support at least three major events annually

During the quarter Orange secured and hosted the Basketball NSW Western Junior League Finals, NSW Masters Road Cycling Championships and the NSW U/14 Rugby State Championships.

6.3.2

Operate the Orange Aquatic Centre

Ensure the Centre complies with Royal Life Saving Society and NSW Health guidelines through satisfactory results in all audits

Water testing has been completed in accordance with NSW Health guidelines. The walkway between the amenities and the café has been completed.

Learn to Swim classes maintained its 100% occupancy rate during the quarter.

Maintain 90% occupancy rate for all learn to swim classes

Upgrade Aquatic Centre changerooms

Walkway between amenities and Cafe

Repair wet deck, diving pool


 

Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community

Strategy 6. 4 - Encourage partnerships with community groups, government agencies and the business sector for the achievement of improved healthy lifestyle choices for the community

Ref

Task

Performance Indicator

Status

Progress Report

6.4.1

Provide recreational activities for older people, people with a disability and younger people to support healthy and active living

Provide recreational activities including after school and school holiday activities for identified young people

Merge Holiday Activity Program was held in April involving 55 young people. The Designing Futures program continues to conduct before and after school activities for young Aboriginal women. Youth Week was held in April with a successful program of activities.  50 older people and 200 students from local schools joined with local service providers to participate in a Memory Walk in May. The 2016 Seniors Festival was conducted with a range of activities including a Craft Expo, pop up piano and the availability of the opportunity to comment on the As I Age board.

Compliance with the Commonwealth Home Care Standards, NSW Disability Service Standards, NSW Disability Inclusion Act 2014 and the Children & Young Persons (Care and Protection) Act 1998

Provide a range of recreational activities as part of Seniors Week and International Day of People with a Disability annually

6.4.2

Support and work with community organisations and agencies to develop and operate program which have a positive impact on community health

Provide support and encouragement for community activities that raise awareness and promote healthy lifestyles eg Relay for Life, Eight Day Games

Council in partnership with a number of Government agencies and community groups coordinated a range of fun and free activities for Youth Week 2016. Activities included a Skate School, Basketball Come and Try Day, Arts Workshop, Parkour Workshop, Movie Night and Disco.

6.4.3

Engage the community in the Parks Alive program and environmental activities

Deliver four school programs, four educational programs and four community events per annum

Five community engagement events were held with Canobolas Rural Technology High School, (65 students) visiting the Gosling Creek precinct to undertake various environmental observations and activities. Events were also held at Clifton Grove, (three events with 20 volunteers), focusing on woody weed control, simple erosion mitigation and tree planting and one event in Nelson Park, (six volunteers) focusing tree planting and mulching.


 

Objective 7 - Encourage resident and Government involvement to ensure a supportive and safe City

Strategy 7.1 - Feel safe in our homes and wider community by undertaking community engagement to keep plans and policies current for crime prevention, emergency service response, community safety and amenity, and promoting healthy and accessible links for older people and youth.

Ref

Task

Performance Indicator

Status

Progress Report

7.1.1

Engage the community in addressing crime

Participate in Crime Prevention Partnership (CPP)

Maintained membership of the Orange Liquor Accord. Participated in the monthly Crime Prevention Partnership meetings which are reviewing the CPP Action Plan. Maintained participation in the Community Drug Action Team and continue to provide secretariat role with the chair and treasury roles being taken up by the Lyndon Community. Submitted for funding to support the promotion of Operation Never Again.

Participate in the Orange Liquor Accord

Promote the Operation Never Again program

7.1.2

Evaluate the implementation of the Children (Protection and Parental Responsibility) Act 1997 using collected data and community perception surveys

Compile and submit six monthly reports to the Attorney General on the implementation of the Act

Request submitted to the Local Area Command for data on the implementation of the Children (Protection and Parental Responsibility) Act 1997.


 

Objective 7 - Encourage resident and Government involvement to ensure a supportive and safe City

Strategy 7.2 - Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people

Ref

Task

Performance Indicator

Status

Progress Report

7.2.1

Conduct the Orange and Cabonne Road Safety Program

Deliver the Road Safety Officer Action Plan

Participated in two PCYC Traffic Offenders Intervention Programs, a Helping Learner Drivers Become Safer Drivers Workshop and "Consequences" - a Mock Crash. Participated in "a metre matters safe cycling" and "wet weather slow down social media campaigns and Free Cuppa for the Driver Campaign. The Orange and Cabonne Road Safety Facebook page continued to be managed.

7.2.2

Manage companion animals within the City

Review Companion Animals Management Plan annually

Ranger services have been provided. The Companion Animals Community Committee met regularly to discuss strategic companion animal issues.

Deliver Ranger Services in accordance with identified levels of service

7.2.3

Manage abandoned articles within the City

Report abandoned shopping trolleys to stores

Impounding services have been provided. Most resources continue to be required with abandoned shopping trollies. Staff are regularly in contact with supermarkets and trolley contractors regarding the collection of abandoned trollies.


 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services, that reflect the interests and aspirations of the broader and culturally diverse community

Ref

Task

Performance Indicator

Status

Progress Report

8.1.1

Implement the Central West Libraries Strategic Plan

Actions implemented in accordance with the Strategic Plan

 

Plan activated. Planning undertaken for refurbishment of Orange Library.

8.1.2

Implement the Strategic Plan for the Orange Civic Theatre and Orange Function Centre

Actions implemented in accordance with the Strategic Plan

Actions implemented have included the completion of an asset review benchmarked against national theatre standards, development and implementation of the 2016 Theatre program and continued support for local and regional users of the Orange Civic Theatre and Orange Function Centre facilities.

Complete Function Centre improvements

Upgrade Theatre lighting to LED

8.1.3

Engage the community in the development of the Gallery's programs

Meet quarterly with the advisory group to assess exhibition proposals

The Exhibitions Advisory Group will meet in the next quarter. The Gallery continues to seek out proposals as well as develop some in-house. Input was sought from community and cultural groups during this period including the Ionian Club and Arts Out West.

Seek input from teachers in the development of the educational program on a quarterly basis

Provide opportunities for individuals and community groups to propose exhibitions and associated programs, through application on Gallery's website with applications assessed quarterly


 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services, that reflect the interests and aspirations of the broader and culturally diverse community

Ref

Task

Performance Indicator

Status

Progress Report

8.1.4

Improve the visitor experience through increased functionality of galleries and associated public spaces

Replace carpets/tiles with more durable and versatile surface

Work continued on improving Gallery spaces. Repairs to flooring in the Alan Sisley Gallery and Gallery 2, and the replacement of the flooring in Gallery 3 were negotiated during the quarter.

Install windows in West Room

Replace blinds

Replace reception counter and surrounds

Complete minor modifications to walls and storage areas in the West Room

Upgrade furniture

Install data projector and associated equipment


 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services, that reflect the interests and aspirations of the broader and culturally diverse community

Ref

Task

Performance Indicator

Status

Progress Report

8.1.5

Profile the Gallery and engage the community in its programs through media coverage, advertising and promotional elements

Ensure exhibitions and programs are promoted through print and other media, advertising is placed and promotional elements such as brochures and signage are produced

This quarter saw the Gallery's promotion through social media increase significantly. Short film clips promoted the major exhibition 'Best in Show: Dogs in Australian Art' and these received thousands of views. Coverage in local media across all forms continues to be excellent with coverage in a number of television news segments a highlight.

8.1.6

Reduce the carbon footprint of the Gallery

Investigate and pursue opportunities for the implementation of solar power, and energy efficient devices such as movement sensors for gallery lighting

Further research has been undertaken regarding movement activated lighting, including an investigation of the system used at the National Gallery of Australia for some of their smaller spaces.

8.1.7

Manage the Gallery collection to museum industry standards

Complete the migration of database records to the new Content Management System (Vernon)

The migration of database records to the new Content Management System has progressed. Basic data for records of all significant works is now in the system and additional information and images continues to be added. These records are being maintained to reflect acquisitions and disposals. Expressions of Interest were received from six architects to develop concept plans and a project brief for new storage. Still Space Architecture were selected and this firm will involve the architect of the Gallery, Colin Still, in the development of these plans.

Maintain up to date records to reflect acquisitions and disposals, and new information located about the works held in the collection

Identify and pursue opportunities for improvements to collection storage facilities


 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services, that reflect the interests and aspirations of the broader and culturally diverse community

Ref

Task

Performance Indicator

Status

Progress Report

8.1.8

Deliver the Orange Regional Gallery Exhibition, Education and Public Programs

Plan and implement an engaging program of exhibitions across a diverse range of art forms to attract a broad range of visitors in accordance with the exhibition timetables and budgets

This quarter saw the realisation of the highly anticipated exhibition 'Best in Show: Dogs in Australian Art' which provided a survey of dog-themed works from colonial to contemporary. Eighty works featured in the exhibition, borrowed from regional, state and national institutions as well as private collections. The exhibition included works by the region's most established artists, created in response to works from the collection. Entitled 'Call + Response' this exhibition was a celebration of the Gallery's 30th anniversary. This period saw around 8000 visitors experience exhibitions. A series of 'Pet Pawtraits' workshops for primary school students were held and these attracted approximately 650 students. Public programs included seven talks, two adult workshops, two art tours and six children's holiday workshops. The Alan Sisley Memorial Oration took place in May, with guest speaker Jane Rutter.

Plan and implement a program of structured educational activities for select exhibitions throughout the year for primary and secondary students in accordance with the educational plan timeframes and budget

8.1.9

Delivery Annual Performing Arts Program

Develop a subscription season with at least 15 productions by December annually

During the quarter the Theatre has hosted 40 performances which saw 10789 people in attendance. 13 of these performances were part of the annual subscription season and 5 were sold out.

Ensure at least three dedicated children's productions are programmed by December annually

Assist local schools and the Orange Eisteddfod Society to present well managed programs annually

Through the "Road Works" and "Blak Lines" consortium, present two works which provide audience engagement opportunities

8.1.10

Develop the cultural and community facilities within the Civic Precinct

Concept planning prepared for the precinct by June 2016

Planning for the Museum Open Day conducted. The fitout of the Visitor Information Centre complex continued.


 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services, that reflect the interests and aspirations of the broader and culturally diverse community

Ref

Task

Performance Indicator

Status

Progress Report

8.1.11

Proceed with creation of community and cultural services hub in the Civic Precinct

Project Plan for approved project implemented according to budget and timeframes

The Museum nearing completion.

8.1.12

Development of the Planetarium

Project Plan for approved project implemented according to budget and timeframes

Council has resolved to pursue the development of a joint planetarium/conservatorium of music to be located within the civic square. Planning commenced for this project.


 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.2 - Seek innovative and creative solutions in partnerships with key stakeholders that convert the demonstrated community need for cultural services/facilities to infrastructure and activities.

Ref

Task

Performance Indicator

Status

Progress Report

8.2.1

Deliver the Orange Library Service

Develop the Library Service in accordance with the Central West Libraries Strategic Plan and Central West Libraries Joint Agreement

Library service to the Orange community continued to be delivered within agreed Central West Libraries Service Level Agreement. Range and diversity of e resources available through the Library's web presence increased and training in the use of these offered. Calendar of events for Central West Libraries developed and used as basis of promotions and programming. Family History support offered by volunteers every Friday; Orange named as host for the 2017 NSW and ACT Association of Family History Associations annual conference (September 2017 and planning for this event commenced.
Storytime (4 sessions), 10 Minutes a Day (1 session), Baby Booktime (1 session) and Music for Little Ears (2 sessions) offered weekly during school term. Work on refurbishment in place.

Deliver on-line programs that support the Library's electronic resources

Develop a calendar of events and activities by January annually

Provide heritage collections and services (Local Studies, Family History)

Provide early childhood literacy programs that meet National Public Library Standards and Guidelines

Refurbish the Library to "People Places" guidelines including replacement of air conditioning

8.2.2

Make the Library's heritage collections available on-line

Migrate the Library's historic photographic collection onto Spydus Library Management System

Indexing of birth, death and marriage notices and related entries in local newspapers totals in excess of 110,000. This is being undertaken by volunteers from the Orange Family History Group.
The Library's collection of historical photographs made available on the Spydus Library Management System.


 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.2 - Seek innovative and creative solutions in partnerships with key stakeholders that convert the demonstrated community need for cultural services/facilities to infrastructure and activities.

Ref

Task

Performance Indicator

Status

Progress Report

8.2.3

Link visual arts with other organisations via partnerships and other innovative shared events

Identify and pursue additional funding from a variety of sources

The Gallery worked closely with Friends of Orange Regional Gallery (FORG) to stage three events in this quarter, including the Alan Sisley Memorial Oration held at the Orange Regional Conservatorium in May. Funding has been secured for the purchase of a sculpture for Civic Square. This major granite work will mark the 30th anniversary of Orange Regional Gallery and is by local sculptor Senden Blackwood. FORG have committed $60,000 to purchase this work, with the Orange Regional Arts Foundation committing the remaining $20,000.

Collaborate with other organisations to produce events and exhibitions with a target of two per annum

Participate in regional festivals with a minimum of two per annum

Conduct programs associated with Arts and Health with a minimum of two per annum

 


 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.3 - Ensure the precincts, buildings, programs and activities provided by the Council’s Cultural Services are professionally managed

Ref

Task

Performance Indicator

Status

Progress Report

8.3.1

Provide for the management and operation of Central West Libraries on behalf of the Member Councils

Requirements of the Library Act 1939 and the Central West Libraries Joint Agreement are met

All requirements complied with.

8.3.2

Develop a Regional Museum Program for Orange

Construct the Orange Regional Museum

The construction of the Orange Regional Museum was completed in April 2016.  An open day will be held on 10 July inviting the community to inspect the building in its raw form prior to the internal fit out taking place.  The Sustainable Collection Program has been supported by Arts NSW, Cabonne, Blayney and Orange Councils.

Ensure the governance structure of the Orange Regional Museum is designed in accordance with museum national standards

Ensure the Orange Regional Museum exhibitions interpret the stories, cultures and places of the region

Deliver the Museum Service in accordance with the budget/approved components of the Orange Regional Museum Development Plan 2014 including Wentworth Mine and Emmaville Cottage

Continue to implement the Sustainable Collections Project in partnership with regional museums, cultural groups and participating councils


 

Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population

Strategy 8.4 - Acknowledge our diverse cultural heritage by encouraging and implementing programs and events that tell the stories of the urban, village and rural communities and their people

Ref

Task

Performance Indicator

Status

Progress Report

8.4.1

Deliver a program to commemorate the Centenary of World War I 2014-2018

Facilitate bi-monthly Working Party meetings

Research on service personnel from Orange and District continued and added to blog and wiki.

Add to Centenary of World War I in Orange blog and Wiki

Support the Coo-ee re-enactment march in October 2015

8.4.2

Support heritage conservation in the City

Implement the 2014/17 Heritage Strategy (as approved and budgeted) including running the annual Small Grants Heritage Fund and presenting a range of educational and promotional programs

Implementation of initiatives continued during the quarter.

8.4.3

Support the Villages of Orange including Spring Hill, Lucknow and Clifton Grove

Continue to implement each Village action plan in accordance with the allocated budget

Village actions plans were implemented with members providing input into future strategic planning.


 

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community

Strategy 9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with  a disability.

Ref

Task

Performance Indicator

Status

Progress Report

9.1.1

Evaluate existing, plan new and determine funding and operational needs for programs for young people

Implement programs as identified by the Youth Services Interagency planning process by June 2016

The Youth Advisory Council has planned a range of activities and events to be facilitated over the next six months to meet the needs of a diverse representation of local young people. An application has been submitted to the State Government for funding to support the availability of training for members of the Youth Advisory Council.

9.1.2

Implementation of "consumer directed service delivery" in the home and community services area

Deliver high quality services in compliance with the Commonwealth Home Care Standards, NSW Disability Service Standards, and the NSW Disability Inclusion Act 2014

Council's Food Services and Neighbour Aid program provided the following services during the quarter:

• Meals – 4,780
• Social Support – 3,342 hours
• Transport – 1,100 trips
• Minor Home Maintenance (Garden) - 66 hours
These services were provided within budget and in line with relevant standards.


 

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community

Strategy 9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with  a disability.

Ref

Task

Performance Indicator

Status

Progress Report

9.1.3

Provide support to Home and Community Care Services in the Central West

Implement transition to new funding arrangements through training and strategic planning

Central West HACC Development Officer attended 12 site visits in the quarter, 14 meetings, including Central West Community Care Forum, Sector Support and Development Network, Food Forum, Community Care Forum, NDS Regional Forum, Lithgow Interagency, RAS (Regional Assessment Service), Verto
Training conducted: 11 workshops with external facilitators, 1 on the Commonwealth Home Support Program Manual and onsite training as required during site visits.

Implementation of HACC Development Officer Plan, including promotion of HACC services and maintaining regional directory of services

Attend quarterly meetings of interagencies


 

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community

Strategy 9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with  a disability.

Ref

Task

Performance Indicator

Status

Progress Report

9.1.4

Engage with the local culturally and linguistically diverse community to identify needs and opportunities

Implement programs including Migrant Settlement Strategy, Harmony Day and Social Inclusion in accordance with funding provided by the Department of Social Services and other relevant funding bodies

Conducted a legal information session with the Department of Justice, Women's Arts and Sewing Circle. Orange Multicultural Network hosted a Department of Justice workshop for service providers. The Regional Multicultural Interagency and the Multicultural NSW Regional Advisory Council met in Orange. Refugee Week was celebrated with a Sudanese speaker at 3 activities, a photo exhibition launch at Orange City Library, a presentation in Bathurst and at the Refugee Challenge Dinner in Orange. These functions were made possible through the work of the Orange Social Justice Group, the Bathurst Refugee Group and Orange Uniting Church with support from Council staff.

9.1.5

In line with Council's Statement of Commitment to the Aboriginal Community, work with the Community Working Party to achieve the outcomes of the Orange Aboriginal Social Development Plan

Support the implementation of the Orange Aboriginal Social Development Plan in line with agreed timeframes

The Aboriginal Engagement Officer position is working with the Aboriginal Community to support the implementation of the Aboriginal Social Development Plan.
Council has supported the development of the Orange United Sports Club which assists Aboriginal families to overcome barriers to accessing mainstream sporting activities. Facilitated an Elders Morning Tea to talk about available services and to gather information about needs.
Facilitated a National Sorry Day Event of reflection and acknowledgement. Facilitated the Elders Olympics during the Seniors Festival. Successful recruitment of an Aboriginal Community Development Trainee and several casuals.

Liaise with the Community Working Party to determine culturally appropriate responses to issues relating to the local Aboriginal community

 

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community

Strategy 9.2 - Ensure the precincts, buildings, programs and activities provided by Council’s children’s services are professionally managed

Ref

Task

Performance Indicator

Status

Progress Report

9.2.1

Deliver quality children's services

Utilisation rates of Council's Children's Services maintained at an average of 80% across all services

All services operated in accordance with National Quality Standards. Utilisation rates for the quarter were:
Spring Street Children's Centre 75.74%
Courallie Park Childcare Centre 97.5%
Yarrawong Children's Centre 79.55%

Average 84.26

Services comply with National Standards and achieve successful assessment in accordance with the National Quality Framework

 

 

 

Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community

Strategy 9.3 - Ensure the precincts, buildings, programs and activities provided by the Council’s ageing and disability services are professionally managed, integrated and meet demonstrated needs.

Ref

Task

Performance Indicator

Status

Progress Report

9.3.1

Utilise available government funding to support the delivery of accessible and affordable services for older people and people with a disability

Funding options identified and grant applications submitted

Council's community facilities providing accommodation for services for older people and people with disability are being utilised to capacity for a range of services, programs, community activities and events.

Relevant reporting requirements met

9.3.2

Provide supported accommodation services to adults with an intellectual disability

Compliance with Ageing, Disability and Home Care funding agreement

Supported accommodation was provided to 10 adults with an intellectual disability. Supports are provided in-line with Disability Services Inclusion Act 2014, NSW Disability Service Standards and Person Centred Planning objectives. The Department of Ageing Disability and Home Care has been consulting with the service in relation to filling the vacancies. The service has participated in Third Party Verification  to assess service provision against the NSW Disability Services Standards. Relevant reporting submitted in line with requirements and timeframes.

Compliance with NSW Disability Service Standards, NSW Services Act 1993 and the Children and Young Persons (Care and Protection) Act 1998

Number of residents supported

 


 

OUR ECONOMY

Objective 10 - Build on the economy, lifestyle and character of Orange to position the City as a destination of choice

Strategy 10.1 - Capitalise on the character and lifestyle of Orange to enhance tourism

Ref

Task

Performance Indicator

Status

Progress Report

10.1.1

Deliver Visitor Information Services

Maintain services in temporary facility

The Visitor Information Centre has continued to operate 7 days a week from the Orange Civic Theatre Foyer. Planning for the relocation to the new VIC is progressing. The BookEasy system is working well with two new accommodation providers added and 10 new product listings added for the Region. Social media engagement has seen an increase with the Visit Orange Facebook page up from 3,622 to 3,992 followers.

Establish new facility in Orange Regional Museum

Increase the provision of services on-line through increased patronage of BookEasy by 25% by June 2016

Increase social media engagement and reach by 25% by June 2016

10.1.2

Implement the Orange Tourism Strategy

Actions from the Orange Tourism Strategy delivered in accordance with the Strategy items adopted by Council

Delivery of the Tourism Strategy continues with many events planned and conducted during the quarter, operation of the Colour City Caravan Park, continuation of the Visit Orange social media presence and conclusion of the current Brand Orange contract. Consideration of future levels of service objectives for the new Visitor Information Centre progressing as part of the Tourism Strategy review.  A new contract to extend the engagement of Brand Orange for 6 months was negotiated.


 

Objective 10 - Build on the economy, lifestyle and character of Orange to position the City as a destination of choice

Strategy 10.2 - Facilitate and support the attraction and development of events, festivals, venues and activities for residents and visitors, ensuring access and participation for older people.

Ref

Task

Performance Indicator

Status

Progress Report

10.2.1

Provide a range of quality accommodation and services and maintenance of all infrastructure to the Colour City Caravan Park

Maintain current three star rating

 

The Colour City Caravan Park continued to maintain its star rating at 3.5 during the quarter. Planning for the accommodation of pickers for the 2016/17 fruit harvest season will involve consultation with the Orchardists in order to manage the impacts.   The occupancy rate for this quarter was 38% due to the wet weather and cold months have stopped camping at the Park. Cabin upgrade works completed during the quarter.

Maintain occupancy rate at an annual average of at least 50%

Undertake asset improvements (painting, carpet in cabins, signage)

 


 

 

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council

Strategy 11.1 - Encourage the growth of local business, support emerging industry sectors and attract new investment to Orange

Ref

Task

Performance Indicator

Status

Progress Report

11.1.1

Explore avenues to assist business development in the City in conjunction with the Orange Business Chamber or other peak industry organisations

Number of business provided with support or new business related measures explored in each quarter

There have been mail outs to 72 businesses with the results of Round One of the Shop Local campaign. 220 businesses have been contacted in relation to joining Round Two of the campaign. Three businesses investigating participation in Council's Grow Local campaign during the quarter .

11.1.2

Develop, maintain and provide information resources appropriate for business development and/or relocation, including web-based and mobile application platforms

Number of businesses listed on Council's on-line Business Directory

363 businesses are listed on Council's on-line business directory. An update of the Orange Business website has been completed.

11.1.3

Undertake refurbishment of the Central Business District

Project planning completed and delivery to budget and timeframes

Council staff have held discussions with Roads and Maritime Services representatives regarding their long-term planning for Summer Street, and determined the need to undertake an overall Central Business District (CBD) traffic analysis study. The outcomes of the study will inform decisions for both Council and the RMS on the future needs of road users and help to make base assumptions to be included in the components of a future design brief for the CBD upgrades. Work has progressed on developing a consultant brief to deliver this study.

11.1.4

Manage Council's land portfolio

Number of transactions to sell and purchase land

Two properties were sold during the quarter. Tender for site works for Stage 8 of Narrambla Industrial Park completed in the quarter with commencement scheduled for the first quarter of 2016/17.

 

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council

Strategy 11.2 - Foster partnerships and encourage development across a range of industry clusters.

Ref

Task

Performance Indicator

Status

Progress Report

11.2.1

Participate in the Evocities Program

Annual function for new residents

During the quarter there were 17 direct enquiries from potential new residents and 44 families indicating an intention to relocate. Council resolved not to continue as a member of the Evocities group in the quarter from the 2016/17 year onwards.

Provision of information to relocatees

Seek opportunities through Evocities platforms to attract relocates to Orange

11.2.2

Facilitate industry cluster engagement with Council

Six monthly meetings held in November and May annually with: Education Cluster Group; Tourism Cluster Group; Manufacturing/Engineering Cluster Group; Mining Cluster Group; Health Cluster Group; Agribusiness Cluster Group

Meetings have been held during the quarter with the manufacturing/engineering cluster group, mining cluster group, health cluster group, and the agribusiness cluster group. The education and health groups are planning a meeting in the near future.

 

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council

Strategy 11.3 - Encourage training and skills development for a diverse and sustainable labour market

Ref

Task

Performance Indicator

Status

Progress Report

11.3.1

Work with industry, business and training organisations to identify current or developing skills shortages and implement strategies to address them

Develop programs to assist business sectors management of skills shortages

Information continues to be circulated to relevant industry sectors regarding additional skills training funded by Government agencies. Council has focused on monitoring other job sites including Indeed (216 jobs), Adzuna (76 jobs), Seek (446 jobs) and Jura (662) to monitor job opportunities.

Number of jobs on Evocities jobs site from local businesses


 

Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council

Strategy 11.4 - Ensure the commercial facilities, programs and activities provided by Council enhance the economic base of the City and are effectively and efficiently managed

Ref

Task

Performance Indicator

Status

Progress Report

11.4.1

Maintain accurate and up-to-date register of all land owned or managed by Orange City Council

Changes to register made within three weeks of land transaction

Updates to the land register occur following transactions. Sales and purchases are reported to Council. The annual inspection regime is in place with many buildings inspected during the quarter to assist in the preparation of the budget.

Implement an annual inspection schedule for all leased properties to ensure all lease obligations are met and any resulting issues addressed

11.4.2

Operate the Orange Airport

Ensure the Airport meets all requirements set by the Civil Aviation Safety Authority through meeting annual inspection and reporting requirements

The annual technical inspection has been completed. An addition to the main apron completed and security fencing installed.

11.4.3

Manage the issues arising from telecommunications opportunities

Support the NBN rollout

The majority of the City will be live on NBN in the next quarter.

Ensure the Orange community is aware of the rollout and the opportunities it creates

11.4.4

Undertake upgrades of Airport precinct

Complete Airport precinct planning processes

Airport expansion project completed.

Undertake construction of new hangar

Complete security fencing

Complete general aviation access road

Complete runway liquid road application

Complete general aviation parking/fuel area

Airport - Chlorination of Water Supply

 

OUR ENVIRONMENT

Objective 12 - Manage the appropriate and sensitive use of the City’s natural resource assets and heritage

Strategy 12.1 - Ensure the Plans of Management for the City’s natural resource assets are current and reviewed

Ref

Task

Performance Indicator

Status

Progress Report

12.1.1

Review Plans of Management in conjunction with Council's Open Space Strategy

Adoption of Open Space Strategy by September 2015

Orange Outdoors (Strategy) has been completed pending approval and adoption by the Council.

Preliminary work on Plans of Management for Community Land progressed.

Review and adoption of Plans of Management for Community Land by June 2016

Implementation of Open Space Strategy in accordance with approved budget and project timeframes

12.1.2

Monitor and implement awareness events and campaigns for noxious and environmental weeds

Undertake 400 annual private property inspections to ensure noxious weeds are managed in accordance with legislative requirements

243 inspections were carried out during the quarter including 49 high risk pathways, 115 private property inspections and 76 Council managed sites. The officers also attended and contributed to 2 work shops, (Small Landholder Workshop and Serrated Tussock Workshop) organised by the Central Tablelands Local Land Services.


 

Objective 12 - Manage the appropriate and sensitive use of the City’s natural resource assets and heritage

Strategy 12.2 - Recognise the importance of heritage within the City by ensuring the currency of policies and procedures and seek compliance with regulations

Ref

Task

Performance Indicator

Status

Progress Report

12.2.1

Provide a Heritage Advisory Service to the community to protect and enhance heritage assets and to promote quality urban design

Number of heritage and urban design advisory services delivered per quarter

 

29 heritage advisory services during the quarter.

12.2.2

Operate the Orange Cemetery

Allocation of allotments for burial within 24 hours of receipt of Application for Burial

All applications for burials and reservations were attended to promptly. The cemetery was maintained to a high standard, providing families and friends with a neat and tidy site in which to remember loved ones.

Keep records in accordance with Cemeteries and Crematoria Act 2013

Installation of street lighting within the Cemetery

Undertake landscaping and irrigation of new section


 

Objective 13 – Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development

Strategy 13.1 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and polices for traffic, transport and communications infrastructure

Ref

Task

Performance Indicator

Status

Progress Report

13.1.1

Development of communications infrastructure

NBN rollout planning undertaken to offer coordinated infrastructure opportunities

Staff active in liaising with NBN Co on NBN rollout in Orange.

13.1.2

Upgrade under-awning lighting in the Central Business District

Complete upgrades of under-awning lighting in the Central Business District

Design options have been adopted. Preparation of tender documents commenced.


 

Objective 13 – Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development

Strategy 13.2 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and policies for integrated water management and energy utilities

Ref

Task

Performance Indicator

Status

Progress Report

13.2.1

Implement water conservation strategies

Implement annual water conservation strategies (media, education, advertising, water audits)

Level 2 Water Restrictions remain in place. The annual household audit and rainwater tank rebate programs continue.

13.2.2

Work with CENTROC to develop and implement effective regional water security plan

Attend meetings of the CENTROC Water Utilities Alliance to review the Regional Water Security Study

Bi-monthly attendance at Centroc Water Utilities Alliance Meetings in order to provide input into an updated Regional Water Security Study.

Report on key milestones established as part of the review of the Regional Water Security Study

13.2.3

Prepare new Water and Sewer Strategic Business Plan (and Financial Plan)

Prepare new Water and Sewer Strategic Business Plan (and Financial Plan) in accordance with the NSW Office of Water Best Practice Criteria by May 2017

The Strategic Business Plan (SBP) addresses three elements of the Best Practice of Water Supply and Sewerage Framework (Strategic Business Planning, Pricing and Drought Management). The mid-term review is due to be completed in May 2017 (coinciding with the completion of the IWCM Strategy).

13.2.4

Review and update Council's Integrated Water Cycle Management Strategy

Mid-term review and update Council's Integrated Water Cycle Management Strategy in accordance with NSW Office of Water Best Practice Criteria by May 2017

Extensive base data gathering continues.

13.2.5

Review and update Council's Water Conservation Plan

Mid-term review and update Council's Water Conservation Plan in accordance with NSW Office of Water Best Practice Criteria by May 2017

To be incorporated into IWCM Study which is due to be completed and approved by DPI Water in May 2017.


 

Objective 13 – Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development

Strategy 13.3 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and policies for waste management and resource recovery

Ref

Task

Performance Indicator

Status

Progress Report

13.3.1

Deliver waste and recycling services

Promote and offer a free annual Household Hazardous Waste Collection service at the Ophir Road Resource Recovery Centre

New domestic waste and recycling contract commenced for a ten year contract period including ongoing education program. Monthly contractor performance meetings held with contractor and participating councils within the regional contract. Contractor and education strategy performing to key performance indicators.

Deliver education material to Orange residents relating to the new waste and recycling service provisions

13.3.2

Promote food and garden waste collection service

Provide quarterly public place displays to promote the service and offer informative tips on better practice organics recovery

Continued promotion of the food and garden waste collection service to domestic and commercial premises with some additional business house uptake of the service and associated case study promotional material advertised to support Councils ongoing education strategy.

13.3.3

Participate in the Tidy Towns Program

Participate in Clean Up Australia activities

The planning to hold the 2016 NSW Blue Stars Awards, (Tidy Towns), in Orange this November progressed with representatives from Keep NSW Beautiful, (KAB) visiting Orange twice to discuss the event. Two meetings have been held with the local Tidy Towns Committee. Due to Orange hosting the 2016 Awards this year the City will not be participating in the awards side of the program.

Participate in the Tidy Towns competition by coordinating and compiling the annual Tidy Towns Sustainable Communities Award submissions

Raise awareness of Tidy Towns through four local media events and engaging with local schools


 

Objective 13 – Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development

Strategy 13.4 - Monitor and enforce regulations relating to city amenity

Ref

Task

Performance Indicator

Status

Progress Report

13.4.1

Conduct Retail Food Premises inspections

All complaints of unclean or unhealthy retail food premises investigated within 48 hours and action taken if required

All food shops inspected. Scores on Doors inspection program was implemented and been successfully received by the food industry.

Annual inspection of all retail food premises completed

Annual Retail Food Premises Compliance Reporting prepared and submitted to the NSW Food Authority by August annually

Implement "Scores on Doors" Program

13.4.2

Enforce environmental legislation

All pollution complaints investigated within two working days for non-urgent events, and within four hours for urgent events, and action taken if required

Staff attended a number of pollution incidents in the reporting period and took appropriate action to protect the environment.

13.4.3

Provide efficient and effective development assessment and compliance service in a timely manner

Applications determined within a median time of 35 days; construction certificate applications determined within a median of 30 days and complying development certificates determined within a median time of 10 days

132 development applications were determined, with a median time of 14 days. 42 construction certificates were determined, with a median time of 11.5 days. 4 complying development certificates were determined, with a median processing time of 14 days.

13.4.4

Provide property information in a timely manner

Issue Section 149 Planning Certificates within a median processing time of four days and 1.5 days (where an urgency fee has been paid)

349 149(2) certificates were issued in this quarter, with a median processing time (work days only) of 2 days. 38 had concurrent 149(5) certificates and 24 were issued as urgent when an urgency fee had been paid. The median time for those issued as urgent was 1 day. 207 drainage diagrams were issued, with a median time of 1.26 days. 10 building certificates were issued, with a median time of 8 days. Most of the applications received for Building Certificates are made by conveyancing firms, and there can be delays in organising access to the property. Additional delays arise when clients are required to complete works prior to the certificate being issued.

Issue Section 149(B) - (E) Building Certificates and other property information within a median processing time of four days

 

Objective 14 – Foster ideas and opportunities and encourage innovative solutions for the delivery of infrastructure

Strategy 14.1 - Design and construct new infrastructure assets as specified within the relevant Asset Management Plan to agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

14.1.1

Construct the Southern Feeder Road

Complete design for Stage 1C - Huntley Road to Elsham Avenue

Council was unsuccessful at obtaining grant funding for the project through round 2 of the NSW Government fixing Country Road Program. Project has been nominated for Round 3 of National Stronger Regions Fund and is listed in Council's 16/17 Delivery/Operational Plan.

Further grant funding opportunities explored and submissions made

Complete Stage 2

Complete Stage 3

14.1.2

Develop Sewage Treatment Plant - Cadia effluent disinfection (Ultraviolet Treatment)

Investigation/design delivered by June 2016

A monitoring program on the quality of the treated effluent at Council’s Sewage Treatment Plant was conducted to verify water quality assumptions against the Australian Guidelines for Water Recycling.  Water Quality monitoring of the treated effluent specific to planning for UV infrastructure is ongoing.

Construction delivered by June 2017

14.1.3

Continue Suma Park Dam safety upgrade works

Construction undertaken on time and on budget by October 2015

The main structural Safety Upgrade elements of the works are performing well. Electrical automation and minor finalisation works are being undertaken by the contractor. Practical completion is yet to be awarded subject to finalisation of contract requirements and documentation. The project is on approved budget.


 

Objective 14 – Foster ideas and opportunities and encourage innovative solutions for the delivery of infrastructure

Strategy 14.1 - Design and construct new infrastructure assets as specified within the relevant Asset Management Plan to agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

14.1.4

Develop Orange to Central Tablelands Water Pipeline

Project undertaken in accordance with the project plan and funding conditions

The project is on time and within budget. Works undertaken to date include:
- approval of the Review of Environmental Factors
- development of the Tender specifications, documents and contract (including drawings)
- water quality risk assessment workshop
- development of property management plans (input from agronomist)
- lodgement of applications for all other approvals.

Expressions of Interest resulted in the shortlisting of seven prequalified respondents who will be invited to tender.

 


 

 

Objective 14 – Foster ideas and opportunities and encourage innovative solutions for the delivery of infrastructure

Strategy 14.1 - Design and construct new infrastructure assets as specified within the relevant Asset Management Plan to agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

14.1.5

Install de-chlorination system at Sewage Treatment Plant

System installed by June 2017

This project will be undertaken in 2016/17.

14.1.6

Develop East Orange water supply reservoir

Pre-construction/land acquisition works undertaken by June 2016

This project will be undertaken in 2016/17.

Construction undertaken on time and within budget by June 2017

14.1.7

Implement water mains extension/re-alignment program

Construction undertaken on time and within budget

Council has finalised the renewal of the existing water main along Leeds Parade with a 200mm water main. This has been renewed in light of the road upgrade and the future development areas to the North.  Council has undertaken the purchase of all pipe and fittings for the proposed pipeline from William Maker Drive to Telopea Way. This pipeline will be 150mm diameter and completes the water reticulation loop for the Waratahs area development. The water main located along Hill street has been relocated due to modifications to the road pavement. This has been renewed along both sides of the road outside the pavement area.

14.1.8

Undertake managed aquifer recharge trial

Project delivered in accordance with the project plan and funding requirements

This project will be undertaken in 2016/17.

14.1.9

Upgrade of the Dissolved Air Flotation system at the Sewer Treatment Plant

Upgrade works complete by June 2016

These works were completed during the previous quarter.

 

Objective 14 – Foster ideas and opportunities and encourage innovative solutions for the delivery of infrastructure

Strategy 14.1 - Design and construct new infrastructure assets as specified within the relevant Asset Management Plan to agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

14.1.10

Implement North Orange Sewer Strategy

Pre-construction/land acquisition works undertaken on time and within budget

Council is currently reviewing the sewerage network operations for North Orange and the servicing of potential future development in this area. The options study is expected to be complete in August 2016.

14.1.11

Construct Redmond Place sewer pump station

Works undertaken on time and within budget

This project will be undertaken in 2017/18.

14.1.12

Icely Road Water Treatment Plant - solar panels installation

Solar panels installed by June 2018

This project will be undertaken in 2017/18.

14.1.13

Blackmans Swamp Creek Stormwater Harvesting Stage 2

Project delivered in accordance with the budget

Pre-construction works are scheduled for completion in 2016/17 with construction works scheduled for 2018/19.

14.1.14

Waratahs precinct stormwater system

Complete Stage 5 in accordance with the budget

This project will be undertaken in 2016/17.

Complete Stage 6 in accordance with the budget

Complete Stage 7 in accordance with the budget

14.1.15

Construct Ridley Oval detention basin

Project delivered in accordance with the budget

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This project will be undertaken in 2017/18.

 

14.1.16

Construct Moulder Park stormwater system

Project delivered in accordance with the budget

This project will be undertaken in 2017/18.


 

Objective 14 – Foster ideas and opportunities and encourage innovative solutions for the delivery of infrastructure

Strategy 14.1 - Design and construct new infrastructure assets as specified within the relevant Asset Management Plan to agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

14.1.17

Deliver shared cycleway construction program as identified in the Bicycle Plan

Grant funded cycleway construction program completed within allocated budget. Projects include:
- Southern Link Cycleway, from Gardiner Road to railway
- Ploughmans Lane Cycleway, from Escort Way to Riawena Oval
- Widen path through Matthews Park to cycleway by 1.3m

Full path construction completed in Nelson Park including footbridge and boardwalk. Some elements of landscaping remain unfinished due to excessive winter rainfall resulting in general access difficulties.

Compliance with grant conditions and monthly reporting requirements to Roads and Maritime Services

14.1.18

Deliver footpath construction program

Complete the Active Travel Plan

Active travel Plan Part A adopted by Council. Part B to be completed by early July 2017.

Complete the footpath construction program


 

Objective 14 – Foster ideas and opportunities and encourage innovative solutions for the delivery of infrastructure

Strategy 14.1 - Design and construct new infrastructure assets as specified within the relevant Asset Management Plan to agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

14.1.19

Upgrade Council's road network in accordance with imposed development condition contributions and Voluntary Planning Agreement outcomes

Construction of new signalised intersection on Forest Road at base hospital and upgrading of road through to Bloomfield intersection

All road work on Leeds Parade has been completed.

Upgrade of drainage culverts in Leeds Parade from the Northern Distributor Road

14.1.20

Increase capacity in East Orange Channel

Develop and issue design and construct tender for section of channel between Byng and McLachlan Streets

This project will be undertaken in 2017/18.

Complete construction of widening of channel between Byng and McLachlan Streets

 


 

Objective 15 - Effectively and efficiently maintain and operate current infrastructure to agreed levels of service including any consideration of impacts of climate change

Strategy 15.1 - Maintain and renew traffic and transport infrastructure assets and services as specified within the Asset Management Plan at agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

15.1.1

Deliver works program for road rehabilitation and re-seals as identified in the Transport Asset Management Plan

Annual reseal program completed within allocated budget

All programmed road rehabilitation projects are complete with the exception of Byng street from Sampson to Clinton, which has been stabilised and sealed but is yet to receive an asphaltic surface.  The Asphalt has been delayed to allow for drainage investigations and design in the area.
Major upgrades to the Northern Distributor Road completed as scheduled.

Annual road rehabilitation program completed within allocated budget

Forest Road pavement upgrade

Burrendong Way upgrade

Northern Distributor Road upgrade

Construction of link road - Waratahs

Slip lane - Telopea Way

15.1.2

Deliver program of footpath upgrading works as identified in the Transport Asset Management Plan

Annual footpath rehabilitation program completed within allocation budget

The annual program is complete, with footpath rehabilitation works undertaken in areas including Huntley Road, Byng Street, Hill Street, Kite Street and Sale Street. Pedestrian crossing installed in Kite Street and Moulder Street.

Construction of pedestrian crossing lighting

15.1.3

Maintain Council's fleet of plant and equipment to ensure availability

Ensure 95% availability of Council plant at all times

New trucks delivered and in operation. Light fleet vehicles delivered and in operation.

15.1.4

Provide and manage public car parking in the Orange Central Business District

Implement Parking Study deliverables including the implementation of car parking technology and review of time zones

Parking patrols were carried out in the quarter in accordance with the patrol schedule. This includes use of the new "in car" number plate recognition technology. Foot patrols continue within certain dedicated car parking areas within the City.

Parking patrols carried out in accordance with patrol schedule and Council's adopted parking rules

 

Objective 15 - Effectively and efficiently maintain and operate current infrastructure to agreed levels of service including any consideration of impacts of climate change

Strategy 15.2 - Operate, maintain, renew and upgrade water, sewer and stormwater infrastructure assets and services as specified within the Asset Management Plans at agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

15.2.1

Provide safe drinking and re-use water

Monitor and report on water quality in accordance with regulatory requirements and report to the State Government annually in October

Drinking water was provided to customers in accordance with quality standards through implementation of the Drinking Water Management System. A water quality risk assessment review workshop was conducted for the various raw water sources, which was attended by Council staff, expert consultants and regulators.
Compilation of a Recycled Water Management System is progressing, along with investigation into infrastructure upgrades for the treated effluent re-use scheme.

Review and update Risk Assessment for Council's Drinking Water Management System by June annually

15.2.2

Conduct routine operation and maintenance of water and sewerage infrastructure

Conduct annual monitoring and reporting according to the requirements for inclusion in NSW Water Supply and Sewerage Performance Monitoring Report by September annually

Levels of Service for all Water and Sewer operational and maintenance functions of Council achieved.

Maintain water and sewer infrastructure in accordance with the statutory requirements and levels of service identified in Water and Sewer Asset Management Plans

15.2.3

Review and update Council's Drought Management Plan

Review and update Council's Drought Management Plan in accordance with NSW Office of Water Best Practice Criteria by June 2016

Council's Drought Management Plan forms part of Council's Water Supply and Sewerage Strategic Business Plan which is due to be reviewed by May 2017. The Drought Management Plan is one element of DPI Water's Best-Practice Management of Water Supply and Sewerage Framework.

15.2.4

Sewage Treatment Plant - Primary Tank Number 2 coating

Project delivered on time and on budget by April 2016

Works to be undertaken in 2017/2018.


 

Objective 15 - Effectively and efficiently maintain and operate current infrastructure to agreed levels of service including any consideration of impacts of climate change

Strategy 15.2 - Operate, maintain, renew and upgrade water, sewer and stormwater infrastructure assets and services as specified within the Asset Management Plans at agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

15.2.5

Deliver sewer mains upgrade program

Identified sewer mains upgrades completed by June annually

This annual program involves upgrading sewer mains within the network in order to satisfy Council system requirements. The Margaret Stevenson Park works have been identified through the use of Council's Sewer Model with the sewer main being required to be upgraded from a 225mm diameter to a 300mm diameter main. The works were deferred in 2015/16 and Council has now engaged a contractor to commence works in August 2016.

15.2.6

Deliver sewer mains relining program

Annual sewer mains relining program delivered by June annually

Council has completed its annual Sewer main relining program. These works have relined 150mm diameter, 225mm diameter and 300mm diameter sewer mains across Orange. This will lead to reduced future maintenance costs by replacing ageing assets and reducing inflow and infiltration into the sewer system.

15.2.7

Implement pressure management/leak reduction program

Establish District Metering Areas in order to monitor/measure water losses from network every two years

Minimising water loss from the network reduces annual treatment and pumping costs. Council has led the development of the CENTROC Water Utilities Alliance Water Loss Management Plan Toolkit and is in the process of its implementation for 2016/17.

15.2.8

Deliver water services renewals program

Annual water services renewals program delivered by June annually

Orange City Council has completed 43 Water Service Renewals in 2015/16. The renewals have replaced the ageing galvanised iron water services across the City.


 

Objective 15 - Effectively and efficiently maintain and operate current infrastructure to agreed levels of service including any consideration of impacts of climate change

Strategy 15.2 - Operate, maintain, renew and upgrade water, sewer and stormwater infrastructure assets and services as specified within the Asset Management Plans at agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

15.2.9

Deliver water meter replacement program

Annual water meter replacement program delivered by June annually

Council replaces ageing water meter infrastructure across Orange as part of its annual Water Meter replacement program. Council's adopted level of service is to have no water meters more than 10 years old. This water meter turnover maintains up to date infrastructure and reduces the risk of slow or stopped meters in the stock which may lead to an increase in unaccounted for water. Council replaced 511 water meters in 2015/16.

15.2.10

Deliver water mains renewals program

Annual water mains renewal program delivered by June annually

Council has deferred works on the renewal of the Nile Street Water Main until October 2016.  The renewal will also upgrade the water main from a 75mm diameter main to a 100mm diameter main.

15.2.11

Investigate Gosling Creek Dam upgrade works

Preliminary investigations completed by June 2016

Preliminary investigation work to commence in 2016/2017

15.2.12

Investigate Lake Canobolas Dam upgrade works

Preliminary investigations completed by June 2016

This project will be undertaken in 2017/18.

15.2.13

Sewage Treatment Plant - Dissolved Air Flotation Scraper upgrade

Project delivered on time and on budget by June 2017

This project will be undertaken in 2016/17.

15.2.14

Undertake rehabilitation works on the Robertson Park Stormwater Channel

Tenders issued for rehabilitation activities by September 2015

Rehabilitation works completed.

Works completed in accordance with the budget


 

Objective 15 - Effectively and efficiently maintain and operate current infrastructure to agreed levels of service including any consideration of impacts of climate change

Strategy 15.2 - Operate, maintain, renew and upgrade water, sewer and stormwater infrastructure assets and services as specified within the Asset Management Plans at agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

15.2.15

Undertake ongoing condition assessment on Council's stormwater network

Assessments undertaken on 2% of network per annum and updated in the Asset Management Plan

Preliminary planning underway.

15.2.16

Upgrade water pressure - Lone Pine Avenue

Project delivered in accordance with budget

Incorporated into Orange to Blayney and Carcoar Pipeline Project.

15.2.17

Deliver Sewage Treatment Plan - Aeration upgrade

Investigation and design complete by June 2018

This project will commence in 2016/17.

Construction works delivered by June 2019

15.2.18

Deliver the Lake Rowlands upgrade project

Project delivered in accordance with budget

Forms part of the Regional Water Security Project, which is subject to a review by Centroc. The specific project will be determined by the review, with no actual expenditure projected until 2017/18.

15.2.19

Leeds Parade water main augmentation system finalised

Project delivered in accordance with budget

This project to be undertaken in 2017/18.

15.2.20

Southern suburb water main augmentation finalised

Project delivered in accordance with budget

The Shiralee Urban Release Area includes the design and construction of water supply infrastructure to service development of the area. All water mains to service the area have now been constructed, inspected, tested and approved for conformance with the contract.

15.2.21

Southern suburb sewerage system augmentation

Project delivered in accordance with budget

The Shiralee Urban Release Area includes the design and construction of sewer infrastructure to service development of the area. This includes gravity sewer mains, rising sewer mains and two sewerage pump stations. All sewer infrastructure has been constructed, however delays have occurred due to a contractual dispute with the previous contractor. Work remaining includes commissioning of power to the sewer pump stations.

Objective 15 - Effectively and efficiently maintain and operate current infrastructure to agreed levels of service including any consideration of impacts of climate change

Strategy 15.3 - Maintain and renew waste recovery infrastructure assets and services as specified within the Asset Management Plan at agreed levels of service

Ref

Task

Performance Indicator

Status

Progress Report

15.3.1

Manage Ophir Road and Euchareena Road Resource Recovery Centres in accordance with Landfill Environmental Management Plans and Licenses

Reporting to the Office of Environment and Heritage and Environmental Protection Authority undertaken annually as required

Both Ophir Road Resource Recovery Centre and Euchareena Road Resource Recovery Centre facilities operating in accordance with licence requirements.

Material Recovery Facility buyback finalised

Divert greater than 50% of the waste stream from landfill. Annual reporting by June

Undertake maintenance works at the Ophir Road Resource Recovery Centre including site rehabilitation, re-seal of the entry road and car parking area

Construction of new landfill cell at Euchareena Road facility

 


Council Meeting                                                                                          16 August 2016

 

 

5.5     Regional Express Airlines

TRIM REFERENCE:        2016/1637

AUTHOR:                       Kel Gardiner, Manager Commercial and Emergency Services    

 

 

EXECUTIVE Summary

At the Council meeting held on 5 July 2016 a report was requested on the number of diverted or cancelled Regional Express (Rex) flights over the last year, together with air fares to Sydney from Orange, Parkes, Dubbo and Bathurst.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “11.4 Our Economy – Ensure the commercial facilities, programs and activities provided by Council enhance the economic base of the City and are effectively and efficiently managed”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

Policy and Governance Implications

Nil

 

Recommendation

That the information provided in the report on Regional Express Airlines be acknowledged.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

At the Council meeting held on 5 July 2016 information was requested in regard to the number of diverted or cancelled Rex flights and also comparative air fares.

Council staff contacted Regional Express and asked the following questions:

·    The number of cancelled flights to and from Orange and the reasons

·    The number of diverted flights to and from Orange and the reasons

·    The Regional Express policy on refunds and what happens with passengers booked on cancelled flights

In response to these questions Rex provided the attached media release. Regional Express also provided information in regard to cancellations which is attached for information. The press release appeared in the Central Western Daily on 16 July 2016 along with Council’s comments in response as follows:

 

The suggestion that facilities after the recent $19 million upgrade at the airport are ‘extremely problematic’ is very wide of the mark.

Like any regional facility, power at the airport is dependent on the surrounding power grid and that generally works well.

The airport also has a back-up diesel generator that’s designed to cut-in in a matter of seconds.

There was a very unusual incident at the airport on Tuesday evening this week, when the back-up generator kicked-in at exactly the same time as a REX plane was using its equipment to start a plane on the runway.

This apparently caused some damage to this equipment, but a new procedure is now in place to prevent this happening again.

The plane was able to start its engines and as far as we know, no flights were affected by this incident.

 


 

Comparative one way airfares are listed below (as at 11 July 2016). There is no RPT service from Cowra.

Origin

Destination

Airline

Fare

Cost

Sydney

Orange

Rex

Rex Net

Rex Saver

Rex Bus

Rex Flex

$160.30

$215.30

$395.70

$439.70

Sydney

Parkes

Rex

Rex Net

Rex Saver

Rex Bus

Rex Flex

$167.20

$200.20

$397.10

$446.60

Sydney

Bathurst

Rex

Rex Net

Rex Saver

Rex Bus

Rex Flex

$158.10

$182.30

$364.90

$408.90

Sydney

Dubbo

Rex

 

 

 

Qantaslink

Rex Net

Rex Saver

Rex Bus

Rex Flex

Red e-Deal

Flex

$168.70

$199.50

$399.70

$506.40

$230.00

$329.00

 

Attachments

1          Attachment - Regional Express Airlines, D16/31433

 


Council Meeting                                                                                              16 August 2016

5.5                       Regional Express Airlines

Attachment 1      Attachment - Regional Express Airlines

PDF CreatorPDF Creator

 

 


Council Meeting                                                                                          16 August 2016

 

 

5.6     McNamara Lane Parklet

TRIM REFERENCE