Agenda of Infrastructure Policy Committee

Infrastructure Policy Committee 5 July 2016

2.1 Minutes of the City of Orange Traffic Committee - 14 June 2016

TRIM REFERENCE: 2016/1388

AUTHOR: Wayne Gailey, Manager Works

EXECUTIVE Summary

The City of Orange Traffic Committee met on 14 June 2016 and the recommendations from that meeting are presented to the Infrastructure Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “15.1 Our Environment – Maintain and renew traffic and transport infrastructure assets and services as specified within the Asset Management Plan at agreed levels of service”.

Financial Implications

Council has been advised that as a council included in the NSW Government’s merger proposals under consideration by the Office of Local Government since referral on 6 January 2016, Council must comply with the merger proposal period guidelines issued under S23A of the Local Government Act 1993.

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Any expenditure outside the adopted budget requires the identification of clear and compelling grounds and must be approved by Council at a meeting that is open to the public. The guidelines indicate the resolution of Council for increased expenditure must specify the reasons why the expenditure is required and warranted.

If increased expenditure is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, Council is required to exhibit the increase to the budget and consider comments received.

Council must also avoid entering into contracts or undertakings where expenditure or revenue is greater than $250,000 or 1% of the Council’s revenue from rates in the preceding year, whichever is the greater, unless the contract or undertaking is as a result of a decision or procurement process commenced prior to the merger proposal period or where entering into a contract or undertaking is reasonably necessary for the purposes of meeting the ongoing service delivery commitments of the Council or was previously approved in the Council’s Delivery/Operational Plan.

The Committee’s recommendations for “no stopping” signs can be funded from the existing budget. The loading zone will be paid for by the Comfort and Mobility shop. The cost of the relocation of the disability parking space should similarly be borne by the Comfort and Mobility Shop.

Policy and Governance Implications

Nil

Recommendation

That the recommendations made by the City of Orange Traffic Committee at its meeting held on 14 June 2016 be adopted.

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Item 3.11 deals with the proposed upgrade of a section of McNamara Lane behind the parking area for the Hotel Canobolas. In acting upon resolution to reconstruct the kerb and gutter, the following improvement works are proposed to be undertaken in conjunction with these works:

· Reconstruction of the concrete footpath adjacent to the new kerb

· Provision of a new bike rack (as requested by nearby businesses)

· Provision of seating

· Planting of trees

This work will remove an existing informal, and potentially unsafe, parking arrangement where vehicles park between the concrete footpath and property boundary. This results in vehicles crossing over or driving along the concrete footpath to gain access to/from this area, potentially impacting on pedestrian movements along the footpath. The work is proposed to be funded under the respective kerb and gutter and footpath rehabilitation budgets, with work on the cycle rack and seating from the Cycling Towns grant program.

Council has received letters objecting to the proposed works from two nearby business owners and a letter and petition with approximately 167 signatures in support of the proposed work. A copy of the letters received is attached.

An indicative sketch of the proposal is attached.

Attachments

1 Minutes of the Meeting of the City of Orange Traffic Committee held on 14 June 2016

2 Submission - upgrade footpath infrastructure McNamara Street - Churchill, D16/26866 ⇩

3 Submission - upgrade footpath infrastructure McNamara Street - Nicholls, D16/26867 ⇩

4 Email - The Grocer & Co Organics - Upgrade footpath Infrastructure - McNamara Street, D16/26868 ⇩

5 McNamara Lane Parklet, D16/26871 ⇩

ORANGE CITY COUNCIL

MINUTES OF THE

City of Orange Traffic Committee

HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange

ON 14 June 2016

COMMENCING AT 9.00am

1 Introduction

Attendance

Cr R Turner (Chairperson), Mr David Vant, Sgt Mark Hevers, Commercial and Emergency Services Manager, Works Manager, Manager Engineering Services, Transport Asset Engineer

1.1 Apologies and Leave of Absence

RESOLVED Cr R Turner/Mr D Vant

That the apologies be accepted from Mr Geoff Lewis for the City of Orange Traffic Committee meeting on 14 June 2016.

1.2 Acknowledgement of Country

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Address by Mrs Janet Churchill ( Late Item3.11 Parking in McNamara Street)

Mrs Churchill addressed the Committee raising objection to the proposed new kerb and landscaping in McNamara Street opposite her business.

2 Previous Minutes

RESOLVED Sgt M Hevers/Mr D Vant

That the Minutes of the Meeting of the City of Orange Traffic Committee held on 18 April 2016 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the City of Orange Traffic Committee meeting held on 18 April 2016.

3 General Reports

3.1 No Stopping signs at 183 Lords Place - Orange Evangelical Church

TRIM Reference: 2016/1072

Recommendation Sgt M Hevers/Mr D Vant

That Council change the “No Stopping” signs at the access way to 183 Lords Place to “No Parking” signs.

3.2 Parking at 171 Edward Street

TRIM Reference: 2016/965

Recommendation Mr D Vant/Sgt M Hevers

That Council refer this matter to Council’s compliance officers for development approval enforcement.

3.3 Astill Drive Parking

TRIM Reference: 2016/857

Recommendation Mr D Vant/Sgt M Hevers

That Council installs “No Stopping” signs on Astill Drive at the locations indicated within figure 1 of this report.

3.4 No Stopping sign at 212 Byng Street

TRIM Reference: 2016/1073

Recommendation Sgt M Hevers/Mr D Vant

That Council change the “No Stopping” sign at the access way to 212 Byng Street to a “No Parking” sign.

3.5 Speeding along Lords Place between Mathews Avenue and Margaret Street

TRIM Reference: 2016/1076

Recommendation Sgt M Hevers/Mr D Vant

That Council refer this matter of speeding along Lords Place between Mathews Avenue and Margaret Street to the Roads and Maritime Services.

In discussing this item, the Committee noted that the 85% for speed of vehicles was 43.2 kph.

3.6 New Visitor Information Centre parking along Byng Street between Peisley Street and Lords Place

TRIM Reference: 2016/1079

Recommendation Mr D Vant/Sgt M Hevers

1 That Council provide bus parking 45 metres west of the eastern boundary of the VIC along Byng Street timed at 15 minutes as shown in Figure 4 of the report.

2 That Council provide 1 hour 45 degree angled parking to the east of the bus parking as shown in Figure 5 of this report.

3 That Council erect a caravan parking directional fingerboard on the Byng Street and Peisley Street corner.

4 That Council investigate providing caravan parking on the western side of Peisley Street just north of Byng Street.

3.7 2016 Classic Rally Club Alpine Classic Car Rally

TRIM Reference: 2016/1141

Recommendation Sgt M Hevers/Mr D Vant

That the Conditional Approval for the 2016 Classic Rally Club Alpine Classic be endorsed subject to compliance with the conditions outlined in the report.

3.8 Heavy vehicles using compression brakes after 8pm along Woodward Street

TRIM Reference: 2016/1150

Recommendation Mr D Vant/Sgt M Hevers

That Council refer the matter of heavy vehicles using compression brakes after 8pm along Woodward Street to the NSW Police and the Environmental Protection Authority.

3.9 Timed and disabled parking in Anson Street

TRIM Reference: 2016/1181

Recommendation Sgt M Hevers/Mr D Vant

1 That Council incorporate the need for disabled parking along Anson Street, between Summer Street and Kite Street, within its CBD upgrade.

2 That Council write to Medicare asking Medicare to fund the construction of a disabled car park in front of its Anson Street office.

3 That Council advise the complainant of the above recommendations.

3.10 James Sheahan Catholic School School Crossing - Anson Street

TRIM Reference: 2016/1182

Recommendation Sgt M Hevers/Mr D Vant

That Council refer the matter of the school crossing in Anson Street for James Sheahan Catholic School to the Roads and Maritime Services.

3.11 Parking in McNamara Street

TRIM Reference: 2016/1303

Recommendation Mr D Vant/Sgt M Hevers

That the current layback/footpath on the southern side of McNamara Street south at number 45 be reconstructed with kerb and gutter to prevent cars crossing and parking in this area.

In discussing this item, the Committee noted the increase in pedestrian traffic and the inherant safety issues arising between pedestrians and cars being parked in this location and being driven on the footpath.

The Meeting Closed at 10.15AM

Infrastructure Policy Committee 5 July 2016

3 General Reports

3.1 Current Works

TRIM REFERENCE: 2016/1353

AUTHOR: Chris Devitt, Director Technical Services

EXECUTIVE Summary

The purpose of this report is to update Council on construction and maintenance works which have been carried out since the last current works report to Council.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “14.1 Our Environment – Design and construct new infrastructure assets as specified with the Asset Management Plan to agreed levels of service”.

Financial Implications

The guidelines instruct Council it should expend money in accordance with the detailed budget adopted for the purposes of implementing the Delivery/Operational Plan for the 2015/16 year.

Policy and Governance Implications

Nil

Recommendation

That the information provided in the report on Current Works be acknowledged.

further considerations

SUPPORTING INFORMATION

ROADWORKS

Road Maintenance

Orange has received over 160mm of rain from 1 June 2016 to 21 June 2016. This rainfall has occurred over 13 days and indications are that Orange is currently experiencing its second wettest June on record.

The consistent rain has saturated the catchment and resulted in the closure of several roads due to water inundation at:

· Cadia Road

· Huntley Road

· Bloomfield Road

· Bargwana Road

· Shepherd Road

As is typically the case with extended rain periods, parts of Council’s road network have experienced washouts and extensive potholing.

During periods of constant rain, there is little effective maintenance work that can be undertaken on potholes. Crews have concentrated on making good some of the areas where the greatest impact has been felt as best they can with cold mix asphalt or appropriate signs. As the weather clears, more meaningful repairs can begin with extra maintenance crews created to help clear the backlog.

Road upgrading

Leeds Parade Upgrade – Works undertaken by Hamcon Civil

Work on this road is substantially complete. The remaining outstanding items include:

· Downstream headwall construction on the main drainage box culvert

· Topsoil backfilling of footpaths and verge

· Completion of street lighting at the NDR roundabout and Leeds Parade

Northern Distributor Road

Council’s contractor has completed all of this financial year’s contracted works but for some patching work on the Eastern end. Weather conditions have not been favourable to recommence throughout mid to late June. Similarly, linemarking of recently completed work around Hill Street has been on hold because of the inclement weather.

Other Works

Council crews commenced on the formation and bulk earthworks for the road through to the hospital from Huntley Road past Mission Australia. Work will proceed as weather permits.

CONCRETE AND DRAINAGE

New Path Construction

The construction of shared paths was completed in Nelson Park as part of the staged construction of the Southern Link Cycleway.

The shared path through Ploughman’s Wetlands was completed in concrete to Stirling Avenue.

Footpath Rehabilitation

Works on rehabilitating aged and damaged footpaths have been undertaken in:

· Byng Street, between McLachlan and William Street

· Sale Street outside the Union Bank building

Traffic facilities

Works continued on the construction of pedestrian kerb ramp and refuge facilities at the intersection of Kite and Sampson Street and Kite and Woodward Street.

WATER MAINTENANCE

Construction

· Two water services for 5 McNamara Street

· 52 Kenna Street, 80mm fire line/32 domestic

· 43 Nile Street, install 50mm water service

· William Maker Drive, Lower hydrants

· Unit 2/9 Newport Street, install dual water services

New Water Services

· 141 Rossi Drive

· 78 Dean Drive

· 21 Green Lane

Water Service Renewal

· 39 National Ave

· 64 Dalton Street

Category	July 2014 – June 2015	May 2016
Leaking meters	382	37
Faulty meters (incorrect readings)	119	9
No supply	24	3
Meter box/lid replacements	74	4
Water quality	25	6
Service break	7	1
Service leak	37	3
Main break	47	7
Main leak	231	15
Valve leak	9	3
Hydrant leak	45	6
Total Water Requests	1,000	94

WATER STORAGE

Water Storage Levels

Location	Date	Level Below Spillway (mm)	% of Capacity
Suma Park Dam	17 June 2016	5,747	57.5%
Spring Creek Dam	17 June 2016	0	100.0%
Gosling Creek Dam	17 June 2016	0	100.0%
Lake Canobolas	17 June 2016	0	100.0%

Water Quality

Water samples are collected as a component of the Orange City Council’s Drinking Water Quality Monitoring Program which forms part of the NSW Health requirements. Samples are collected regularly and sent to a National Association of Testing Authorities (NATA) accredited laboratory for analysis. Samples analysed between 1 May (as last reported to Council) and the end of May 2016 complied with the Australian Drinking Water Guidelines, 2011.

Water Consumption

Average daily water consumption during the week ending 16 June 2016 was 184 litres per person per day.

SEWER MAINTENANCE

Category	July 2014 – June 2015	May 2016
Sewer blockages	329	37
Odour	11	2
Overflows	201	18
Total Sewer Requests	541	5757

Construction

· 5 McNamara St Sewer Connection

· 29 Glasson Drive, install manhole

CCTV

· 63 Silverdown Road

· 315 Peisley Street

· 4 Alkira Way

· 111 Kenna Street

· Caravan Park

· Library

SUMA PARK DAM UPGRADE

The Dam Safety Upgrade works are generally complete. Final testing and commissioning of the electrically actuated valves and telemetry system is being undertaken. Operational manuals and training are being implemented. The contractor Geotechnical Engineering is completing the final quality control and construction reporting for endorsement by the designer Entura and then the Dam Safety Committee.

The final milestone reporting as required by the State Government is being completed with an anticipated opening and community day scheduled for August.

NEW EMERGENCY HELICOPTER HANGAR

The project is currently on budget however recent wet weather is affecting the works schedule with an anticipated completion in late August/September. This is well within the timeframe required by TOLL of February 2017.

Structural steelwork and wall framing is being completed. The hangar is currently having new roof sheets installed, though this is delayed. The hangar door framework has been completed. The existing access road to the facility has been upgraded.

A design review of electrical supply to the facility revealed that current high voltage and low voltage supply to the airport is exhausted and will need to be upgraded for any future development works.

CENTRAL TABLELANDS REGIONAL WATER SECURITY PROJECT – Orange To Carcoar Pipeline

Orange City Council is continuing the development of the Central Tablelands Regional Water Security Pipeline Project from Orange to Carcoar. This project is funded under the Restart NSW Water Security for Regions Program to improve water access and security in the areas serviced by Orange City Council and Central Tablelands Water.

The Review of Environmental Factors (REF) was approved by Council on 7 June 2016.

Expressions of Interest were invited from suitably qualified contracting companies and at the meeting of 7 June 2016, Council resolved to shortlist seven companies. These companies will be invited to tender for the Design, Development and Construction Contract which will be called in July 2016. It is proposed to award the Tender in October 2016, with construction likely to commence early 2017.

Council is continuing consultation with affected landowners in relation to acquiring easements which includes survey, valuations and rehabilitation.

This project is within budget and on track to meet the completion date of December 2018.

Aquatic Centre Attendance

	March 2016	April 2016	May 2016
Adult	1,411	869	584
Concession	723	510	370
Child	1,575	1,140	583
Child Under 5	527	363	195
Family	206	98	38
School	4,953	250	0
Swipe Entries	4,428	3,199	2,913
Adult Multi Pass	48	41	34
Child/Concession Multi Pass	82	59	51
Carnival Spectators	0	0	312
Fitness Passport	1,979	1,556	1,556
Shower	72	30	5
Non Swimmers	56	85	178
Aqua Aerobics	100	42	44
Super Pass	0	0	0
Total	16,160	8,242	6,863

In addition, 1,182 children were enrolled in learn to swim classes during the last quarter.

AIRPORT OPERATIONS

The second monthly operations meeting has been completed with airport users and airport supervisors. Notes form these meetings are distributed to attendees.

AIRPORT PASSENGER NUMBERS

Passenger numbers for May 2016 were 4,866 compared with 4,486 during the same month in 2015. There have been 45,229 passengers up until 30 May 2016 compared to 44,820 last year.

ENERGY USE

The following information is sourced from E21, Council’s energy software.

Executive Summary

History Last 12 Months

Group	Consumption	CO2 Emissions	Bill (Ex GST)
Lighting	2,624,934	2,756	$882,806
Macquarie Pipeline	611,734	642	$153,766
Other	555,160	583	$135,154
Parks & Gardens	214,993	226	$64,983
Public Buildings & Facilities	3,815,241	4,006	$646,668
Sewer	3,266,262	3,430	$474,882
Water	4,537,728	4,765	$668,572
Total	15,626,052	16,407	$3,026,830

Monday, 20 June 2016