ORANGE CITY COUNCIL
Services Policy Committee
Agenda
1 December 2015
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Services Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 1 December 2015.
Garry Styles
General Manager
For apologies please contact Michelle Catlin on 6393 8246.
Services Policy Committee 1 December 2015
2.1 Minutes of the Orange Regional Museum Committee - 29 October 2015
2.2 Minutes of the Ageing and Access Community Committee - 5 November 2015
2.3 Record of the Community Safety and Crime Prevention Committee Meeting - 9 November 2015
3.1 September MERGE Holiday Activity Program
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
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Recommendation It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting. |
TRIM REFERENCE: 2015/2900
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Orange Regional Museum Committee met on 29 October 2015 and the recommendations from the meeting are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “8.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services, that reflect the interests and aspirations of the broader and culturally diverse community”.
Financial Implications
Nil
Policy and Governance Implications
Nil
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That the recommendations made by the Orange Regional Museum Committee at its meeting held on 29 October 2015 be adopted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Orange Regional Museum Committee held on 29 October 2015
2 2014-2019 Museum Development Plan, D14/12469⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Orange Regional Museum Committee
HELD IN East Room, Civic Centre, Byng Street, Orange
ON 29 October 2015
COMMENCING AT 11.00am
1 Introduction
Attendance
Cr N Jones (Chairperson), Ms Elizabeth Griffin (on behalf of Maree Hammond, Orange Regional Museum Advancement Association), Mr Duncan Stuart, Mr Courtney Hawke, Mr Phil Stevenson, Ms Liz Edwards, Mr Rodney Tonkin (on behalf of Mr Russell Tym, Chair Orange Regional Museum Fund), Director Community, Recreation and Cultural Services (11.15am), Museum and Heritage Coordinator, Manager Tourism and Museum Advisor
1.1 Apologies and Leave of Absence
1.2 Acknowledgement of Country
Cr Jones conducted the Acknowledgement of Country.
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
The Director Community, Recreation and Cultural Services joined the meeting at 11.15am.
4 General Reports
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TRIM Reference: 2015/2802 |
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Recommendation Ms E Griffin/Mr D Stuart That the report by the President of the Orange Regional Advancement Association be acknowledged.
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TRIM Reference: 2015/2832 |
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Recommendation Mr D Stuart/Mr C Hawke That the information provided in the report on Staffing Structure – Orange Regional Museum be acknowledged.
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The Meeting Closed at 12.18pm.
2.1 Minutes of the Orange Regional Museum Committee - 29 October 2015
Attachment 2 2014-2019 Museum Development Plan
GOAL 1 DEVELOPING A REGIONAL MUSEUM FOR ORANGE
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Key Strategies/ Actions |
Tasks |
Who |
Timeframe |
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1.1 |
Update and revise museum plans and policies
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§ Rewrite museum development plan for 2014-19 § Consult with Museum Working Party § Develop exhibition policy, see Goal 3 § Review loans policy for museum § Annual review on museum development plan § Formalise heritage collection policy for approval by Council 2.1 |
MA MHC Council staff Consultant |
2014-16 |
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1.2
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Content development strategy for Orange Regional Museum exhibitions
Links with SCP and Villages program |
§ Work with Museum Working Party § Review Gaanhabula audience research § Review council’s social, cultural and tourism plans to identify opportunities for the museum to achieve strategic objectives for council and the community § Liaise with architects and designer on the layout and use of the spaces, and balance between semi-permanent, temporary and travelling exhibitions § Draft exhibition concept paper to summarise museum themes, content, audiences and programs § Draft brief for consultant for content development § Develop exhibition development schedule § Review thematic research and collate histories, object lists and image folders for use by content developer § Identify gaps and commission additional research: Cornish stage 2, Aboriginal heritage, Chinese thematic history: links to 3 § Develop image file, search and copy relevant images from SLNSW and other image libraries § Develop object lists for exhibition § Hold workshops/ meetings to connect with potential lenders § Source additional grants for exhibition design § Consult museums on collaborative programs under the ORM to map out regional program
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Council staff MA MHC Consultants Architects and exhibition designer
Brief advertised
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2014-16
complete
Quotation complete
Casting calls underway
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1.3
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Virtual museum website development as a gateway to the region
Links to goals 2, 3 and 4 |
§ Review content of current website and upload additional content from projects, exhibitions and SCP § Liaise with museums about putting statements of significance online and key images § Develop education resources and fact sheets § Build email alert list for notification of new stories and material on the web |
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1.4
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Assist fundraising strategy and develop community support for the ORM
Regional Museum promotional brochure to communicate vision and mission of the museum
Links to 1.3 virtual museum |
§ Consult with fundraiser on content of fundraising materials § Develop museum concept brochure for use in fund raising outlining vision and rationale for the museum § Consult with ORMF, ORMAA and Museum Working Party § Design and print promotional brochure § Promote the ORM to the community through media, website, and speaking to schools and community groups § Develop sponsorship policy, consult with fundraiser and Museum Working Party § Discuss how major donors will be acknowledged § Design donor acknowledgement board for location near museum entry? § Community conversations around museum futures, program of talks by museum leaders
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MHC MA
Draft developed
Included in concept plan Plan 3 events |
2014-6 |
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1.5 |
Continue development of the Wentworth Mine as a heritage destination and satellite of the regional museum, and as an integral part of the heritage interpretation of Lucknow, links to Goal 3, esp. 3.2
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§ Consult with the Lucknow community § Commission mine management safety plan § Develop education resources and liaise with schools § Develop volunteer base to assist with interpreting the site § Investigate options for a working blacksmith on site § Develop public programs and regular open days § Commission landscape plan for the site § Chase up St Stanislaw’s/ Newman geology collection |
MA, MHC Council staff |
2014-9
Completed 2014
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1.6
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Interpret other heritage sites as destinations from the museum: Emmaville Cottage Lucknow village Lake Canobolas Pump House The Springs – links to Aboriginal history program 3.
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§ Work with Aboriginal community about interpreting The Springs – links to VOH public art § Interpretation strategy and flyer for Emmaville Cottage § Banjo Paterson Park archaeological investigation § Develop education resources? § Public program around recording community memories of Templar’s Mill § Commission oral histories § Interpretation strategy for Lake Canobolas Pump House
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Complete |
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1.7 |
Develop operational / business plan for the regional museum
Develop a program of innovative, collaborative exhibitions to raise awareness of significant local collections, promote cultural tourism, and build community support for museum development, see Goal 3 |
§ Identify staffing and budget requirements § Identify role for volunteers and recruit volunteers § Develop induction and training programs § Develop temporary and travelling exhibition program, schedule and budget § Scope potential travelling exhibitions § Consult museums in the region on satellite programs/ exhibitions § Refine funding and resource requirements for the exhibition program and public programs § Consult Gallery Director and City Librarian about exhibition program § Develop marketing plan and branding § Input into merchandise for museum shop?
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MA MHC Council staff Consultant? |
2014-19 |
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1.8
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Establish governance structure for the Orange Regional Museum
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§ Consult with Council and Museum Working Party § Review options to ensure community input into programs, policies and governance
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MHC and MA |
2015 |
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1.9 |
Establish a Friends of Orange Regional Museum program in conjunction with community groups with an annual program of events including visiting lectures, tours, volunteer program and training workshops in aspects of museum conservation and management
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§ Review Friends models used by other museums and galleries and review constitutions § Draft and adopt constitution § Membership drive § Consider facilities in museum § Program of activities post opening § Recruit volunteers for ORM
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MA MHC |
2016-19 |
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1.10
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Review long term collection storage needs in consultation with the Gallery and Library
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§ Understand OCC collection size and future demands § Identify distributed heritage objects, eg at Depot, Library § Identify environmentally sensitive items § Investigate storage options § Consider best practice facilities developed by other regional museums and galleries
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MHC |
2016-19 |
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GOAL 2 DEVELOPING SUSTAINABLE COLLECTIONS AND PROMOTING AWARENESS OF SIGNIFICANT OBJECTS
SHORT TERM 3-5 Years
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Key Strategies/ Actions
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Tasks |
Who |
Timeframe |
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2.1 |
Develop Orange City Council’s heritage collection
Links to 1.2 |
§ Council to approve collection policy following appropriate consultation § Catalogue Council’s heritage collections on eHive § Put statements of significance on museum website § In accordance with the collection policy, acquire significant objects to interpret the people, history and character of Orange, and support the exhibition program and interpretative program at Lucknow § Identify strategic future acquisitions linked to exhibition program § Scope options for an acquisition fund § Provide appropriate collection storage, links to 1.10
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MHC |
2014 and ongoing |
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2.2 |
Continue program of collaborative thematic studies on important themes in the region’s history and collections
Themes linked to regional museum exhibition program goal 1, and interpretation and education programs in goal 3
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§ Work with museums to identify priority themes § Scope projects and link to exhibitions, interpretive programs and audience development § Collection themes may include gold and mining; culinary history, food and produce; objects associated with villages and localities; sporting history; migration history § Identify related photos and papers and key industry people to assist with research § Commission thematic history § Upload history, oral histories and objects to website § Plan collaborative exhibitions
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2014-19 |
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2.3 |
Work with Orange and District Historical Society to develop a sustainable and significant collection: assess the collection, deaccession items of low significance and enhance community access to the collection |
§ O&DHS draft new strategic plan § O&DHS to review and approve revised deaccessioning policy and procedures § Review and document collection held at Cool Stores § Identify items of low significance for deaccessioning § Develop statements of significance for important objects § De-accession items of low significance § Assess the significance of the CWD collection and develop digitisation plan § Publish and promote awareness of significant objects in the collection § Consider entry for MGNSW collection management award
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MA, O&DHS SCP consultant |
2014-17 |
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2.4 |
Work with community partners and the Library to interpret the stories of WWI and its impact on the home front |
§ Workshop to share research on WWI with museum partners § Discuss work in progress with museum network and identify gaps and opportunities § Assess the significance of major items and collections § List significant items on museums website § Document the Orange RSL collection § Work with Molong RSL to draft a statement of significance of the Anne Marie Ingham portraits? § Up load material to website § Hold public program on caring for war related items
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MA, MHC WWI Working Party |
2014 - 2018 |
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2.5 |
Document hospital related collections in Orange and the region
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§ Continue program of documenting hospital related collections § Consult former staff and patients to document the history and provenance of the collections § Develop interpretive material for display in public spaces § Develop education resources for use with medical collections |
MHC |
2014- |
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2.6 |
Identify and document significant objects in family and community collections, links to 3 and 4 |
§ Develop programs to encourage families and community museums to document significant objects § Work with community museums to assess the significance of their collections § Develop strategic and co-operative collecting projects with community museums § Work with post war migrants to document objects, photos and stories § Provide advice on how to care for local and family collections § Develop a series of fact sheets about caring for heritage collections |
MA Council staff Museums Network MHC |
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2.7 |
Draft strategic ‘Sustainable Collections’ Plan for Orange Blayney and Cabonne; including a networked data base, which documents significant historical items held across the region in museums, historical societies, libraries and in private collections
Links to goals 3 and 4 |
§ Continue work on the Sustainable Collections Project in consultation with participating museums and councils § Consult museums on strategic projects and develop a regional plan for sustainable museum development § Work with community museums to have up-to-date and compatible collection policies § Implement a networked database to enhance access to collections and improve collections management § Work with museums on deaccessioning programs to improve the sustainability of collections § Seek funding to appoint a regional collections officer to document collections held in the community and museums § Develop web site and education resources about local collections
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GOAL 3 INTERPRETING PEOPLE, PLACES, CULTURES AND IDENTITY
Exhibitions, education, audience development, community engagement
SHORT TERM 3-5 YEARS
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Key Strategies/ Actions
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Tasks |
Who |
Timeframe |
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3.1 |
Villages of the Heart Project
Major element of the Sustainable Collections Program Links to goals 1, 2 and 4 |
§ Acquit outstanding grant and review next stages of work § Complete Stage 1 thematic history, digest of villages and oral histories § Review Regional Partnerships grant, develop project plan and timelines § Consult with partner museums and community groups § Research an illustrated thematic history around food and produce, survey and document museum collections § Upload Villages research and oral histories to the website § Source and copy historic photos of villages, upload selection to website § Draft consultant briefs for Stage 2 § Liaise with SLM on gastronomy program § Plan public programs and workshops § Hold community events to document culinary traditions and objects § Develop regional partnerships § Develop digital storytelling program with schools § Develop public art options for discussion with councils § Draft public art policies for councils? § Engage artists and film makers § Research, write, design and publish a catalogue § Plan and design museum exhibitions on food themes in museums across the region § Develop education programs § Link programs to local festivals and calendar § Email newsletter to participants |
MA MHC Council Staff Consultants SLM
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2014-19
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3.2 |
Interpret the Wentworth Mine in its Lucknow context
Links to 1.5 |
§ Develop an education program for Wentworth and Lucknow § Interpret the mine manager’s cottage § Commission biography of William Henry Newman § Commission landscape plan for Wentworth § Contribute to master plan for Lucknow § Develop strategies and programs to animate the site, eg working blacksmith and other demonstrations § Develop public programs and temporary public art events, in consultation with gallery § Develop plan for evening access including lighting § Commission soundscape for poppet head § Oral histories of Lucknow people § Marketing and visitor research
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As above |
Ongoing |
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3.3
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Develop a program of exhibitions in partnership with museums in the region, the Gallery, Library and Theatre and cultural and tourism groups
Links to 2.2, 3.8 below
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§ Develop five year program of temporary and community exhibitions § Consult museums on options for intra-regional small scale travelling displays § Work with community museums to enhance their capacity to host small scale travelling displays and temporary exhibitions |
MHC MA
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2016-19
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3.4 |
Develop museums and their collections as centres of life-long learning
Commission education materials on themes aligned to the curriculum which can be used by all the museums including WWI, migration history, Aboriginal history, family stories, places and local heritage
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§ Engage museum education consultant to scope options for education programs § Gold and mining a priority theme, links to 3.2 § Consult teachers § Trial kit and resources, test with local teachers § Training for volunteers in working with young people § Identify robust surplus objects for hands on use § Develop museum in a box concept for use outside museums targeted at different groups § Develop memory boxes for use in aged care facilities § Work with tertiary partners on museum learning and research initiatives § Develop an education kit based on Fairbridge Farm School photos and collections (possibly adapted from ANMM Child Migrant Exhibition Kit)
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MHC |
2014-19 |
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3.5 |
Develop program around historic photos of Orange and district, copying historic photos for use in exhibitions and online, and developing extended captions
Links to Villages project 3.1 |
§ Consult with Orange & District Historical Society, on digitisation of the CWD collection § Liaise with the Library § Build image research file for use in exhibitions § Work with museums in the region to digitise and research significant images § Upload material to website § Develop small scale displays that can be used in villages and community events § Hold workshop on documenting and caring for family photos § Work with writers groups on oral history/ photo stories program
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MHC
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2015-19 |
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3.6 |
Work with Aboriginal groups to interpret significant stories and places, building on the commissioned Wiradjuri history of Orange
Develop an Aboriginal Heritage Strategy to guide work on priority projects identified by Orange Local Aboriginal Lands Council (OLAC) and Aboriginal groups
Links to 1.2 content development for Orange Regional Museum and Villages of the Heart 3. |
§ Work with OLALC on an Aboriginal heritage trail and brochure for the region § Document Aboriginal collections held by OLALC § Oral history of The Springs § Investigate options for public art to mark significant places and stories, such as The Springs § Participate in development and delivery of relevant parts of the Orange Aboriginal Social Development Plan § Work with the Elders group to record and present their stories § Develop Aboriginal content for Orange Regional Museum and its programs around the museum becoming a keeping place and centre of education about Aboriginal history and culture § Commission education programs for use by schools in the region exploring Aboriginal sites and visiting the ORM § Work with museums and the Aboriginal community to improve the documentation and interpretation of Aboriginal collections and displays
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OLAC representatives and members of the Aboriginal community, MHC MA, consultant historians |
2014-9 |
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3.7
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Museums on the Street, links to 3.1
Explore options to place museum stories, robust objects, and images in the public domain
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§ Investigate options to design banners and robust displays for vacant shops in main streets § Explore ways to reuse Fruitful Landscapes exhibition at venues around Orange
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2015-9 |
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3.8
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Interpret significant places, themes and events in the migration history of the region, in collaboration with museums, community groups and the NSW Migration Heritage Centre
Links to Villages of the Heart and Orange Regional Museum exhibitions Cornish Chinese Refugees and recent migrants to Orange
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§ Review Stage 1 of Cornish history § Upload thematic history to website § Commission mapping of significance hawthorn hedges related to Cornish settlement § Consult descendants of Cornish settlers to identify and document significant objects and traditions § Acquit MHC grant § Identify options for next stage of the work and discuss with MHC § Commission a thematic history of the Chinese in the region, identify significant objects, liaise with museums, § Scope project on recent migrants and refugees in Orange to document and interpret their stories of migration and settlement in Orange § Consult migrant support services § Develop exhibitions
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MA, MHC, Consultant historians
MA MHC
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2014-19
2014-2015 |
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3.9 |
Work with museums to participate in the calendar of community events, history and heritage weeks, NAIDOC Week, and events in tourism calendar
Identify community stories, events and anniversaries as potential ideas for community exhibitions
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§ Consult with museums to develop annual program of talks and activities around History and Heritage Weeks and other key community events § Identify speakers, public program opportunities § Promote events on museum website § As resources permit, give talks to clubs and community organisations on heritage and history themes
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MHC SCP museums |
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Electrolux
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GOAL 4 DEVELOPING SUSTAINABLE MUSEUMS
Museum networks, collaborative programs, partnerships and museum skills
SHORT TERM 3-5 YEARS
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Key Strategies/ Actions
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Tasks |
Who |
Timeframe |
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4.1 |
Maintain and develop museums network with representatives from museums, historical societies, councils and community groups |
§ Consult with museums on meeting dates and annual program of activities § Promote network meetings on website § Develop email circular linked to website § Link network meetings to projects and training § Promote access to training and professional development § Publicise grant opportunities § Liaise with MA chapter on opportunities for joint programs promotion § Evaluate network performance
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MHC MA |
Ongoing |
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4.2 |
Undertake new audit/ survey of museums and collections, building on 2007 audit |
§ Review audit questions and develop new questionnaire § Send out survey and assist museums to complete § Analyse data and prepare digest of responses § Update sustainable collections plan and museum development plan to reflect issues and needs identified in the audit/ survey § Communicate results to museums and councils and funding partners
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MHC MA Consultant |
2014-5? |
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4.3
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Develop best practice sustainable museums in the Central West |
§ Working with the museums network, identify training needs and opportunities § Assist community museums to meet national benchmarks § Assist museums to develop strategic plans and have up-to-date museum policies § Work with museums to develop strategies on volunteer recruitment § Work with museums to track visitor numbers and undertake audience research § Seek funding for further stages of SCP § Promote SCP as a national model of museum/ council planning and cooperation § Workshop strategies for what makes a successful HS
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MA MHC
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Ongoing
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4.4
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Regional strategic plan for the museums of central NSW
Links to goal 1 |
§ Review museum buildings and identify future needs to meet national benchmarks § Review information from museum audit § Analyse regional tourism strategies and target visitors, reviewing implications for museum operations, exhibitions and programs § Review cultural and tourism infrastructure and plans § Consulting with librarians, heritage planners, tourism and economic development officers § Identify priority work and programs for each museum § Develop strategic plan and consult with councils and museums |
MA HA MHC NSW Heritage Office
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2015-19 |
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4.5 |
Maintain an active partnership between Cabonne, Blayney and Orange councils
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§ Regular reports to councils on progress with SCP § Monitor budget and resource allocations |
MA MHC |
Ongoing
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NOTE:
MA Museum Adviser MHC Museum and Heritage Coordinator
MGNSW Museums & Galleries NSW HA Heritage Adviser
OLALC Orange Local Aboriginal Lands Council SLM Sydney Living Museums
MHC NSW Migration Heritage Centre
ORM Orange Regional Museum
O&DHS Orange and District Historical Society
TRIM REFERENCE: 2015/3026
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The minutes of the Ageing and Access Community Committee meeting held on 5 November 2015 are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “5.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities”.
Financial Implications
Nil
Policy and Governance Implications
Nil
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That the recommendations made by the Ageing and Access Community Committee at its meeting held on 5 November 2015 be adopted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Ageing and Access Community Committee held on 5 November 2015
2 Ageing and Access Committee - Action Plan, D15/1965⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Ageing and Access Community Committee
HELD IN HACC Centre, 286 Lords Place, Orange
ON 5 November 2015
COMMENCING AT 3.00pm
1 Introduction
Attendance
Cr R Gander (Chairperson) (3:20 pm), Cr Neil Jones, Cr R Kidd, Mrs Cecily Butcher, Mr Tony Gosper, Ms Donna Holland, Ms Maureen Morgan, Mrs Jennifer Smith, Ms Jenny Stephens, Ms Lauren Watson, Mrs Elma Woolfe, Ms Robyn Sharp, Community Services Manager, Works Manager, Community Development and Support Coordinator, Community Support and Resource Officer, Central West HACC Development Officer, Recreation Planner
Due to the late arrival of Cr Gander, Cr Kidd chaired the meeting.
1.1 Apologies and Leave of Absence
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RESOLVED Mrs M Morgan/Mrs E Woolfe That the apologies be accepted from Ms Robyn Bryce, Mrs Nanette Fogarty, Mrs Kerrel Moor, Mr Russell Moor and Director Community, Recreation and Cultural Services for the Ageing and Access Community Committee meeting on 5 November 2015. |
1.2 Acknowledgement of Country
Cr Kidd delivered the Acknowledgment of Country.
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
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RESOLVED Ms D Holland/Mrs C Butcher That the Minutes of the Meeting of the Ageing and Access
Community Committee held on
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3 Presentations
guest speaker RECREATION PLANNER, ACTIVE TRAVEL PLAN
The Recreation Planner briefed the Committee on Council’s work towards creating an Active Travel Plan. The first step in the planning process will be community consultation to discover what the community needs. These needs could include footpaths, laybacks, hand rails or anything to assist in easier travel. These consultations will take place on-line and at relevant meetings and with community groups.
Cr Gander arrived during the discussion of Item 3.1
MATTER ARISING
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RECOMMENDATION Mrs C Butcher/Mrs M Morgan That Council investigate the installation of an appropriate cover over the exercise equipment in Moulder Park to allow for year round use.
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4 General Reports
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TRIM Reference: 2015/2736 |
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Recommendation Mrs M Morgan/Mrs J Smith That the amended Charter for the Ageing and Access Community Committee be adopted.
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MATTER ARISING
The Meeting Closed at 4:20 PM.
Services Policy Committee 1 December 2015
2.2 Minutes of the Ageing and Access Community Committee - 5 November 2015
Attachment 2 Ageing and Access Committee - Action Plan
Ageing and Access Community Committee Action Plan
|
Date |
Action |
Who |
Community Strategic Plan reference |
Budget status |
Start |
End |
Update/Completed |
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14/05/2015 |
Conduct an Age-friendly Community consultation |
Community Support and Resource Officer |
5.1 Identify changing community aspirations and undertaken community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities |
In current budget |
14/07/15 |
12/11/15 |
Age-friendly Consultation to be held on Thursday 12 November 2015. Consultation will be facilitated by Dr Jane Bringolf from Council on the Ageing (COTA). |
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14/05/2015 |
Investigate strategies required to improve safety opportunities for pedestrians § Installation of footpaths on at least one side of the road in new developments § Lack of footpath along Ploughmans Lane in the vicinity of the new Oak Tree development § Byng Street footpath, southern side between Autumn and Spring Streets is very uneven § Moulder Street and McNamara Street intersection – high gutters and no lay backs § Street furniture – Outdoor Dining Policy backs |
Works Manager |
5.1 Identify changing community aspirations and undertaken community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities |
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Active travel plan currently being developed to identify and prioritise new work across the entire network based upon need. This plan will also incorporate all aspects and prioritise work to address access issues by reviewing and incorporating the Pedestrian Access and Mobility Plan for Orange. Options for Ploughmans Lane to be considered as part of further roadworks required to the North of the Oak Tree Development.
Currently on public exhibition and a report will go to Council on 2 June 2015.
Strategic Policy – ST107 – Outdoor Dining Areas (D14/17045) was adopted at the Finance Policy Committee Meeting held on 2 June 2015. |
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14/05/2015 |
Reassessment of street lighting |
Community Services Manager |
7.2 Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people |
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Considered during Community Safety audit. Report to go to the Community Safety and Crime Prevention meeting on 10 August 2015. |
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06/08/2015 |
Orange City Council investigate the installation of signage at the Northern Distributor and Ophir Road roundabout. |
Transport Asset Engineer |
7.2 Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people |
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06/08/2015 |
20/10/2015 |
This action is currently in progress. Community Support and Resource Officer will be advised when action is completed.
Signage has been installed. |
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06/08/2015 |
Orange City Council investigate an engineering solution to level and clarify the pedestrian walkways in the Sale Street car park. |
Works Manager |
7.2 Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people
|
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06/08/2015 |
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Planned works by Harris Farm Markets will address the pedestrian issues in front of their premises in the Sale Street car park. |
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06/08/2015 |
That the Ageing and Access Community Committee change the Committee Charter to include a representative from the Dementia Friendly Community Committee as a member. |
Community Support and Resource Officer |
5.1 Identify changing community aspirations and undertaken community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities
|
No budget required |
06/08/2015 |
05/11/2015 |
Community Support and Resource Officer will draft a new Charter which will be presented to the Ageing and Access Community Committee at the next meeting which will be held on 5 November 2015.
Committee adopted the new Charter at its meeting held on 5 November 2015. |
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05/11/2015 |
The Council investigate the installation of an appropriate cover over the exercise equipment in Moulder Park to allow for year round use. |
Works Manager |
7.2 Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people
|
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05/11/2015 |
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05/11/2015 |
That Council investigates, as a matter of priority, the footpaths, entrances and exits of all age-care facilities and villages in Orange to ensure they are accessible. |
Works Manager |
7.2 Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people |
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02/11/2015 |
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TRIM REFERENCE: 2015/3164
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Community Safety and Crime Prevention Committee met on 9 November 2015.
As there was not a quorum the minutes of that meeting are provided to the Services Policy Committee for information.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “7.1 Our Community - Feel safe in our homes and wider community by undertaking community engagement to keep plans and policies current for crime prevention, emergency service response, community safety and amenity, and promoting healthy and accessible link”.
Financial Implications
Nil
Policy and Governance Implications
Nil
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That, as there was not a quorum, Council note the recommendations made by the Community Safety & Crime Prevention Committee at its meeting held on 9 November 2015. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Community Safety & Crime Prevention Committee held on 9 November 2015
2 Action Plan - Community Safety and Crime Prevention Committee - 2015, D15/19700⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Community Safety & Crime Prevention Committee
HELD IN Councillor's Workroom, Civic Centre, Byng Street, Orange
ON 9 November 2015
COMMENCING AT 5.30PM
1 Introduction
Attendance
Cr J Hamling (Chairperson), Inspector Bruce Grassick, Mr Gavin Hillier, Mr Derek Johns, Mr Bill Kelly, Director Community, Recreation and Cultural Services.
1.1 Apologies and Leave of Absence
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RECOMMENDATION Cr J Hamling/Mr B Kelly That the apologies be accepted from Cr K Duffy, Cr R Gander, Mrs Charmaine Bennett, Mr Phillip Kirkwood, Community Services Manager and Community Development Officer for the Community Safety and Crime Prevention Committee meeting on 9 November 2015. |
As there was not a quorum, the members present decided to discuss the agenda items and refer the following record of the meeting for recommendation at the next Community Safety and Crime Prevention Committee meeting to be held in 2016.
1.2 Acknowledgement of Country
Cr Hamling conducted the acknowledgement of Country.
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
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RECOMMENDATION Insp B Grassick/Mr G Hillier That the Minutes of the Meeting of the Community Safety & Crime Prevention Committee held on 10 August 2015 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Community Safety & Crime Prevention Committee meeting held on 10 August 2015.
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3 Presentations
4 General Reports
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TRIM Reference: 2015/1946 |
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Recommendation Cr J Hamling/Mr B Kelly That the report by the Community Services Manager on Parental Responsibility Act Report – January to June 2015 be noted.
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The Meeting Closed at 6.42pm.
Services Policy Committee 1 December 2015
2.3 Record of the Community Safety and Crime Prevention Committee Meeting - 9 November 2015
Attachment 2 Action Plan - Community Safety and Crime Prevention Committee - 2015
Community Safety and Crime Prevention Committee
Action Plan
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Date |
Action |
Who |
Community Strategic Plan reference |
Budget status |
Start |
End |
Update/Completed |
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Property Crime Break Enter and Steal Steal from Motor Vehicle Maintain Operation Never Again Seek funding to resource promotion. Provide regular updates of security assessments and promotion activities. Malicious Damage |
OCC
Canobolas LAC OCC |
7.1.1 |
In current budget |
|
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Funding application to ClubGRANTS achieved $1,500 contribution to the cost of promoting Operation Never Again. Currently liaising with the Canobolas LAC re appropriate communication tools given a desire to reduce the number of Crime Prevention meetings attended by police. |
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Community Engagement: Use community events and information stalls as a crime prevention tool. |
Canobolas LAC |
7.1.1 |
Project budgets identified as required.
|
|
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Working with the LAC to promote local crime prevention strategies. |
|
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Ineffective lighting: Conduct lighting audit. Report to Community Safety and Crime Prevention Committee (CSCPC). |
Essential Energy Essential Energy |
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|
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|
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|
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Engagement of young people: Interagency approach to responding to youth crime. Maintain the Parental Responsibility Act. Canobolas LAC participation in the Community Services Interagency. Establish and support the Youth Advisory Council. Conduct after school and vacation programs for identified young people. |
Youth Services Providers OCC Canobolas LAC OCC
OCC |
7.1.1
7.1.2
9.1.1
9.1.1 |
In current budget No costs expected. No costs expected Project budgets identified as required
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|
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Children (Protection and Parental Responsibility) Act 1997 – application successful for reinstatement of Orange Operational Area - 1 July 2015 to 30 June 2019, (IC15/9722). Representatives of the LAC participate in the Youth Services Interagency. Youth Advisory Council established.
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Alcohol and other drugs related crime (including Assault): Domestic Violence Related: Responded to via Safer Pathways and Fortnightly Safety Action Meetings attended by a number of relevant agencies (facilitated by Police). Non-Domestic Violence Related: Responded to via: The Orange Liquor Accord; Health Promotion Activities (eg Drug Action Week); Ice Campaign - (Workshops / forums / advertising and promotion); Alcohol Free Zones; CDAT; CCTV;
MERIT - referrals from Police, Magistrate and self-referrals for offenders facing charges in the Local Court with drug or alcohol issues; BOSCAR data reported to the Crime Prevention Partnership and the (CSCPC); and Community
Safety Audits, conducted, recommendations implemented and reviewed. Alcohol Licensing Enforcement Command – reviews of local alcohol related crime and provide reports to the CSCPC |
Canobolas LAC
Canobolas LAC
OCC
Canobolas LAC
OCC
Canobolas LAC
|
7.1.1
7.2.2
7.1.1
7.1.1 |
No costs expected
Ongoing
In current budget
In current budget
|
May 2015 1 Nov 2015 May 2015 |
31 Oct 2019 Dec 2015 |
Representation at Liquor Accord meetings and a regular Liquor Accord report provided to the Community Safety and Crime Prevention Committee. Council has supported Calare Rotary in the conduct of their Ice Forums – Ice..Not Once..Not Ever. CBD Alcohol Free Zones reinstated from 1 November 2015 to 31 October 2019.
Council has facilitated the reestablishment of the Orange CDAT. |
TRIM REFERENCE: 2015/2626
AUTHOR: Karen Boyde, Community Development and Support Coordinator
EXECUTIVE Summary
The September Merge Holiday Activity Program was conducted from the Orange PCYC from 21 to 25 September 2015 and a one day Comic Book Workshop on 30 September. The program was offered free of charge and proved successful in engaging targeted children and young people in sporting and recreational activities/excursions during the school holiday period.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “6.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the development and support of sporting and recreational services”.
Financial Implications
There are no financial implications for Council; however there is a need to source ongoing funding in the 2015/2016 financial year.
Policy and Governance Implications
The Merge Holiday Activity program is conducted in consultation with the Children’s Services Coordinator and in accordance to Council’s Children’s Services Policy and complies with the NSW Children’s Services Regulation 2004.
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That the information provided in the report by the Community Development and Support Coordinator on the Merge Holiday Activity Program be acknowledged. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
The Merge Holiday Activity Program is currently funded by Newcrest Cadia Valley Mining Operations and MulticultualNSW.
The September 2015 program was based at the Orange PCYC and was conducted over five days, during the first week of the school holiday period and a one day special Comic Book Workshop on the Wednesday of the second week.
During the first week both primary and secondary students were enrolled into a Cal Bruton five day basketball camp, a specially coordinated FACS program. Cal Bruton is an NBL Hall of Famer, and played top level basketball for both America and Australia. A flow-on effect from participating in the basketball camp, was the integration of two full teams of primary and five individual secondary Merge participants into existing teams competing in the Summer Basketball Competition. The program provided valuable life skills, in the facilitation basketball workshops, and a trip to Orange Ten Pin Bowl, Flip Out and the Cinema. Each participants of the Camp received a basketball and T-Shirt to utilise throughout the camp, and a trophy at the conclusion.
In the first week there were a total of 50 children participating. This number consisted of 31 males and 19 females. 37 were Aboriginal, 10 were non-Aboriginal and 3 were Sudanese.
During the second week, Orange Library hosted a special one day Comic Book Workshop. Participants discussed happy experiences and people in their lives and then put them into comic strips. There was a total of 21 young people, consisting of 14 males and 7 females; of whom 15 were Aboriginal, 2 were non-Aboriginal and 4 were Sudanese.
As part of the ongoing support for young people in the Merge program, Family and Community Services, Orange United Sports Club and Orange City Council registered three Aboriginal Football teams into the NSW Koori Knockout that consisted of Merge Young people. Aged groups were 12, 15 and 17 years. The 12 and 15 years were knocked out in the first round. The 17 years age group made it through to round three before they were knocked out.
As part of a partnership between Family and Community Services, Orange City Council and Orange United Sports Club, the participants will be supported into the main stream football competition for 2016. Likewise, Merge will enter two basketball teams into the 2015 summer competition.
The program was facilitated by Council’s Community Development staff in partnership with personnel from NSW Police including the Aboriginal Liaison Officer, NSW Family and Community Services, Care West, Uniting Care Burnside Youth Hope, and the Benevolent Society.
The Merge Holiday Activity Program is well recognised within the Aboriginal Community as an early intervention model addressing the needs of targeted young people and those at risk. The program is a proven strategy in breaking down cultural barriers, reducing racism and promoting cultural awareness. The program was a popular nominee at the recent NAIDOC Awards evening.