ORANGE CITY COUNCIL
Services Policy Committee
Agenda
6 October 2015
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Services Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 6 October 2015.
Garry Styles
General Manager
For apologies please contact Michelle Catlin on 6393 8246.
Services Policy Committee 6 October 2015
1.1 Apologies and Leave of Absence
2.1 Minutes of the Clifton Grove Community Committee - 27 August 2015
2.2 Minutes of the Cultural Heritage Community Committee - 14 September 2015
2.3 Notes of the NAIDOC Week Community Committee Meetings - 28 August 2015 and 11 September 2015
2.4 Minutes of the World War I Centenary Community Committee - 15 September 2015
3.1 Public Art Program - Orange Regional Gallery.
3.2 Domestic Violence and Drug Related Offences
Services Policy Committee 6 October 2015
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
Recommendation It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting.
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TRIM REFERENCE: 2015/2389
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Clifton Grove Community Committee met on 27 August 2015 and the Minutes of the Meeting are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “8.4 Our Community – Acknowledge our diverse cultural heritage by encouraging and implementing programs and events that tell the stories of the urban, village and rural community and their people”.
Financial Implications
The Committee’s recommendations have identified that a request for the 2016/20 Delivery/Operational Plan of $14,000 be listed for contemplation in the budget processes.
Policy and Governance Implications
Nil
1 That Council note the recommendations made by the Clifton Grove Community Committee at its meeting held on 27 August 2015. 2 That Council refer the request for an allocation of $14,000 for signage and roadworks to the 2016/20 budget consideration processes. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Clifton Grove Community Committee held on 27 August 2015
2 Clifton Grove Action Plan - August 2015, D15/4901⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Clifton Grove Community Committee
HELD IN Councillor's Workroom, Civic Centre, Byng Street, Orange
ON 27 August 2015
COMMENCING AT 5.30PM
1 Introduction
Attendance
Mr C Everett (Chairperson), Cr R Kidd, Mrs Alex Butt, Mrs Jenny Glastonbury (5.58pm), Mr Rob Nevins, Mr Peter Reid, Museum and Heritage Coordinator.
1.1 Apologies and Leave of Absence
That the apologies be accepted from Cr R Turner, Mr P West, Mr C Silvester, Director Community, Recreation and Cultural Services for the Clifton Grove Community Committee meeting on 27 August 2015. |
1.2 Acknowledgement of Country
Acknowledgement of Country conducted.
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
That the Minutes of the Meeting of the Clifton Grove Community Committee held on 26 February 2015 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Clifton Grove Community Committee meeting held on 26 February 2015.
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** Mrs Jenny Glastonbury arrived at the meeting the time being 5.58pm.**
3 General Reports
The Meeting Closed at 6.45pm.
Services Policy Committee 6 October 2015
2.1 Minutes of the Clifton Grove Community Committee - 27 August 2015
Attachment 2 Clifton Grove Action Plan - August 2015
Clifton Grove COMMUNITY COMMITTEE Action Plan
Category |
Action |
Tasks |
Cost |
Who |
Timeframe & resources |
Progress *** |
Priority |
Notes/ comments |
1. Administration, communication and correspondence. |
Orange City Council to support and respond to CGWG on matters as they arise; coordinated through a single staff member. |
· WG members to correspond with OCC as required, and prior to scheduled meetings. · Contact Customer Service in the first instance on 63938000 |
|
OCC
|
As required |
* |
high |
Previously listed as a ‘place manager’. This was deemed to be outside current OCC delivery plan. |
2. Facilities development |
Construct a Clifton Grove Notice Board for Banjo Paterson Way |
· Replace existing Clifton Grove map on entry to area to include map of area, plus public notice board - WG to draft design specifications – · Sealed pull off area for two cars with transitions · OCC to prepare quotes for design and construction |
$2,000
$12,000
|
OCC WG |
2015 |
|
high |
|
Mud Hut fencing and access |
· Fence and gate(s) installed at mud hut to improve safety for people and define the horse exercise/riding area. |
|
WG OCC |
2015 |
*** |
|
Completed October 2013 |
|
Mud Hut grounds enhanced with plantings |
· Revegetation around MudHut with Bill Josh |
|
OCC WG |
2014-15 |
** |
|
|
|
Roadway maintenance |
· WG use newsletter to publicise Councils customer service contact number 1300 650 511 for reporting pot-holed roads, trip hazards, vandalism, road maintenance, etc as required. |
|
WG |
ongoing |
|
|
|
|
Constructed multi-purpose pathway between Clifton Grove and Orange |
· Assess feasibility of a new path connecting Clifton Grove to Orange, suitable for bicycles, horses and pedestrians (possibly gravel) · WG to gauge the community interest via mailing list /newsletter |
|
OCC
WG |
2014-16 |
|
|
Align to OCC Bicycle Plan |
Review whether the placement of bus shelters and signage is adequate |
· OCC to review locations of bus shelters and assess if they need relocating · WG to consider whether signage warning about school buses is adequate, and consult OCC if required. |
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OCC
WG |
|
|
|
|
|
3. Bridle Path network.
|
Signage installed about activities permitted within bridle paths, and roadside signs about horse riding. |
· Signs installed on bridle path gates · Horse signs installed on roadsides · WG members monitor and contact OCC as needed. |
|
OCC
|
Sept 2013
ongoing
|
*** ***
|
medium |
|
Fences and gates maintained |
· Repair fence on Coolabah Drive · Replace lock at Riding for Disabled · WG members to review fencing to identify if alterations are required. |
|
OCC |
2015 |
|
|
|
|
Review lease agreements and monitor leased areas for better management. |
· Clarify the responsibilities of lease holders regarding maintenance and management, eg weeds. · WG and residents monitor leased areas and contact OCC with issues if they arise. |
|
OCC
WG |
|
* |
medium
|
Council Corporate Services. Leases are reviewed on termination/ renewal. |
|
Slashing of bridle paths to reduce fire hazard |
· WG and OCC meet to review slashing schedule prior to each fire season · WG and residents to help identify areas possibly requiring slashing. |
|
OCC RFS WG |
Annually |
ongoing |
high |
|
|
Drains checked and maintained |
· WG and residents monitor and notify OCC as required about blocked drains or drainage issues · Blocked drains cleared as required |
|
WG |
2013-2015 |
ongoing |
medium |
|
Education of CG community about bridle path networks. |
· Circulate information about bridle paths to residents in newsletters, incl. permissible activities, co-management, native vege, pests and weeds, etc. |
|
|
|
|
medium |
|
|
Native flora and fauna protection (education) |
· Circulate information via newsletter(s) about native plants and wildlife to residents, including species known to occur in area, and how to protect them, eg. living with native wildlife. · Consult OFNCS and consider circulating existing materials. |
|
WG |
2015 |
|
medium |
|
|
Native revegetation activities. |
· Identify priority areas for revegetation, e.g. reduce erosion, increase visual amenity, or provide habitat for native plants and animals. · Schedule two revegetation events annually in priority areas. |
|
WG OCC
|
2015 |
|
high |
|
|
4. Riding School for the disabled |
Consultation with Riding school regarding their needs and activities. |
· WG to consult RDA to identify if they need any additional support, access, services etc · Invite RDA to become member of the WG. |
|
WG |
Quarterly
|
Ongoing |
medium |
|
5. Weed and pest animal management |
Weed management information sessions and education |
· Hold an annual weed information session at Mudhut and invite residents to attend to learn about weed identification, responsibilities and control. · WG to notify residents of information sessions via newsletter / email |
|
OCC WG |
Annually |
|
High |
|
|
Weed control |
· Residents undertake weed control on private properties · OCC inspections of private land · OCC undertake weed control on public land |
|
|
|
|
|
|
Pest animal information sessions and education |
· WG to invite Central Tablelands LLS to speak about pest control at an information session · WG to notify residents of information sessions via newsletter / email |
|
OCC/DPI/LLS |
Annually |
|
|
|
|
Control rabbits and foxes |
· OCC to investigate options and undertake rabbit and fox control in public reserves · Residents undertake control (where permissible) on private land in consultation with OCC and LLS. |
|
OCC LLS |
|
|
|
|
|
6. Landcare or landholder network |
Assess interest of CG residents to form a Landcare group or landholder network. |
· WG to consult residents about interest in forming a Landcare group or landholder network to assist with pest and weed control, revegetation projects, and funding, · OCC to assess what commitment they could offer to this proposal eg staff and resources (ie, weeds officers, wetland staff, sustainability officer). · Develop a map of biodiversity areas for Clifton Grove |
|
WG |
2015 |
|
medium |
Distribute Central Tablelands LLS or NSW DPI Rural Living Handbook. |
7. Fire protection and preparedness |
Community meetings regarding fire protection and preparedness. |
· Hold information sessions regarding fire protection, education, preparedness with Rural Fire Service. · WG to notify residents of RFS Gumtree meetings via newsletters and email distribution list. · Residents to ensure adequate Asset Protection Zones are maintained around buildings (consult RFS if required) |
|
WG, OCC and RFS |
Annually in September
|
|
high |
|
Fire hydrants accessible |
· Fire hydrants inspected to ensure they are not silted up. · Fire hydrant locations labelled on roads. |
|
RFS |
Completed 2014
|
|
medium |
|
|
Rural Fire Service access road improved. |
· Construction of gravel road to RFS building on The Billabong |
|
OCC / RFS |
Completed 2013 |
ongoing |
|
|
|
8. Maintain and improve road verges to improve public safety and visual amenity. |
Assess roadside hazards for horse riders, pedestrians and traffic |
· WG to identify any safety issues, such as roadside hazards (including parked vehicles) and notify OCC as needed. |
|
WG |
|
Ongoing |
|
|
Improve roadsides using native and imported plant species |
· Develop a master plan for street beautification via replanting in consultation with OCC, electricity providers and local residents. · Provide recommendations regarding species to be planted to community · Identify locations and species that may be inappropriate for roadside planting such as contorted willows on Matilda avenue · Hold a workshop for Clifton Grove residents to educate on plantings (involving Bill Josh and Roger Smith) |
|
WG OCC |
2015-2017 |
|
|
|
9. Reporting inappropriate or illegal activities in Clifton Grove area, including adjacent NSW State Forest, such as hunting. |
Minimise noise problems associated with motor bike use (possible buffer zone), suggestion to involve police to work with unlicensed riders
|
· WG to inform residents via newsletter what action to take in event of noise, illegal rubbish dumping, illegal firewood collection, other activities, etc · Clifton Grove residents to notify OCC nominated contact officer as needed, such as illegal rubbish dumping · Clifton Grove residents to notify police and/or State Forests of incidents. |
|
|
|
Ongoing |
|
|
10. Other environmental matters |
Education of community about current rebates and incentives for sustainable living. |
· WG to use newsletter to provide periodic updates on available rebates and incentives to residents regarding water tanks, water saving, solar hot water systems, fire place replacement schemes, recycling services, etc |
|
WG |
|
|
|
Consult OCC for updated information about each available rebate |
Funding opportunities for on-ground works identified and funding sought through OCC |
· OCC to keep WG up-to-date about emerging funding grants for works such as willow removal, biodiversity incentives etc · WG to support OCC with preparing submissions for funding as opportunities arise. |
|
OCC
WG |
|
|
|
|
|
Flood alerts for Suma Park Dam |
· Ensure residents in possible flood zone are well aware of system(s), and equipment maintained as required. |
|
OCC |
ongoing |
|
|
|
Unallocated items from original table developed in 2010
Objective |
Action |
Cost |
Responsible organisation |
Time frame |
Priority |
Urban design / Zonings and DCPs
|
Protect important planning features and consider developing more refined urban design principles · Consider managing the area as a future conservation area, recognising the unique planning layout. This may require alterations to, or strengthening of the existing covenant controls. Ultimately, a Development Control Plan could protect the important elements of the area and help guide inevitable development pressures. |
|
|
|
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Completed items
The committee to consider moving completed items to the end of the plan.
TRIM REFERENCE: 2015/2454
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Cultural Heritage Community Committee met on 14 September 2015 and the minutes of the meeting are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “8.3 Our Community – Ensure the precincts, buildings, programs and activities provided by the Council’s Cultural Services are professionally managed”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That the recommendations made by the Cultural Heritage Community Committee at its meeting held on 14 September 2015 be adopted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Cultural Heritage Community Committee held on 14 September 2015
2 CHCC Action Plan, D15/5189⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Cultural Heritage Community Committee
HELD IN Councillor's Workroom, Civic Centre, Byng Street, Orange
ON 14 September 2015
COMMENCING AT 5.00PM
1 Introduction
Attendance
Cr R Kidd (Chairperson), Cr N Jones, Mr Charles Everett, Ms Elizabeth Griffin (5.10pm), Ms Alexandra Rezko, Mr James Nicholson, Mr Rodney Tonkin, Director Community, Recreation and Cultural Services, Museum and Heritage Coordinator
1.1 Apologies and Leave of Absence
RESOLVED Mr R Tonkin/Cr N Jones That the apologies be accepted from Cr R Gander and Mr P Stevenson for the Cultural Heritage Community Committee meeting on 14 September 2015. |
1.2 Acknowledgement of Country
Acknowledgement of Country conducted.
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
RESOLVED Mr R Tonkin/Cr N Jones That the Minutes of the Meeting of the Cultural Heritage Community Committee held on 9 March 2015 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Cultural Heritage Community Committee meeting held on 9 March 2015.
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3 General Reports
** Mrs E Griffin arrived at the meeting the time being 5.10pm.**
TRIM Reference: 2015/1133 |
Recommendation Mr C Everett/Ms E Griffin That the Cultural Heritage Action Plan be reviewed and updated.
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Recommendation Ms E Griffin/Ms A Rezko That a letter of appreciation be forwarded to Brian Haddin and staff for conservation work undertaken at the Cemetery.
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Recommendation Cr R Kidd/Cr N Jones The Committee requested that the next meeting be held at Patmos Garden Café as a Christmas celebration and for the Committee to preview Emmaville Cottage.
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**The Director Community, Recreation and Cultural Services left the meeting at 5.55pm.**
The Meeting Closed at 6.00pm
Services Policy Committee 6 October 2015
2.2 Minutes of the Cultural Heritage Community Committee - 14 September 2015
Attachment 2 CHCC Action Plan
Cultural Heritage Community Committee - Action Plan
Item |
Key Strategies/Action |
Who |
Community Strategic Plan reference |
Budget status |
Start |
End |
Update/ Completed |
1 |
ESTABLISH HERITAGE COMMITTEE |
|
|
|
|
|
|
1.1 |
· In accordance with Council’s policies, the relevant historical groups, including the National Trust, (Orange Branch), Orange and District Historical Society, the Local Aboriginal Land Council, owners of heritage items and other interest groups, are to be informed of specific heritage matters that will be of interest to the group or individual. |
MHC |
8.4 |
NA |
2015 |
2016 |
Ongoing |
2 |
HERITAGE CONSERVATION |
|
|
|
|
|
|
|
Review interpretative signage · Signs are regularly inspected for repainting and cleaning · Repair, replace/upgrade where necessary · Develop signs as identified |
Council Staff |
8.4 |
|
|
|
To check on an annual basis |
2.1 |
Develop a series of conservation guideline fact sheets based on FAQ · Mail out annually to OCC property owners over next 3 years |
HA |
8.4 |
Subject to Management Plan/Budget |
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|
|
2.2 |
Develop a program for the conservation of Council owned properties · Identify and develop conservation plans and strategies for identify individual places of high local (and higher) significance · Implement recommendations from the Chinamen’s Bend Cemetery - Install interpretation to recognise those that are buried in the cemetery · Implement recommendations from the Lake Canobolas Pump House CMP · Robertson Park – CMP to be developed |
HA/MHC
|
8.4 |
Not in current Operational Plan |
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2015 |
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2.3 |
· Investigate hosting an educative seminar every second year for the community that includes information on how to maintain older buildings - Victorian Houses and gardens |
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2016 |
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Proposed for 2016 |
2.4 |
Identify the heritage items in your area and list them in your local environmental plan · Nominate Cook Park as an item of State Significance of the State Heritage Register · Seek input from the Aboriginal Community to list the Springs on the State Heritage Register · Provide assistance to the NSW Heritage Office in the identification and listing of state significant buildings/places within the Orange area on the State Heritage Register. · Continue to utilise the Orange SHI to add relevant information to the listed items, the conservation areas and potential items. |
|
|
|
|
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Ongoing
Nomination developed
Ongoing |
2.5 |
Cemetery Walk Brochure · Develop cemetery walk and brochure to include history, heritage and conservation of the cemetery. Conduct Heritage Walks of significant areas of Orange · Review the Cemetery Walk brochure to include the Mayors of Orange in the Cemetery Walk brochure |
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8.4 |
MHC/E Griffin |
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Draft developed |
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2.6 |
Present educational and promotional programs · Develop a program of events that could be included in the promotion of the Heritage Festival and History Week. · Orange City Council Cultural Heritage Awards being held bi-annually as part of the Heritage Festival – scheduled for 2016 · Promote Heritage Festival in April/May and History Week in September. · Facilitate annual awards programs such as the Sir Neville Howse award program · Facilitate the Isabel and Stuart Douglas award to primary school located within the Orange City Council Boundary. · Provide support to community and tourism groups in the development of cultural heritage tourism projects and programs including integrating activities with TASTE Orange – a heritage festival suite of activities in particular · To continue to promote and identify new opportunities for cultural heritage tourism through the ongoing promotion and identification of sites and tours at the Orange Visitor Information Centre · Develop a digital ap for Orange heritage |
MHSO
MHC
|
8.4 |
In Operational Plan
Council website upgrade |
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Ongoing
Annual
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Museums open day held in April 2016
|
2.7 |
· To provide opportunities to Council staff to attend relevant training courses. · Participate in Central West Heritage Network Seminar for professionals. · Assist in developing strategies through community consultation for the conservation and protection of specialist places such as the City’s stock of duration/workers cottages. |
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Ongoing |
2.8 |
Boer War Day · Hold an annual Boer War Event on 31 May each year, or on the Sunday before, to coincide with the signing of the treaty that ended the War · Promote the Boer War through or a brochure |
E Griffin |
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May - Annually
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2.9 |
Develop a program to research the Sudan War –
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E Griffin |
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2.10 |
Appoint a heritage and urban design advisor to assist the council, the community and owners of listed heritage items · Continue to offer a Heritage Advisory Service to the Orange City Council area · To provide urban design comments as part of Council’s development assessment program. |
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8.4 |
|
|
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David Scobie appointed |
2.11 |
Manage Local Heritage in a positive manner · Provide owners of heritage listed properties with free conservation advice. · Seek appropriate and sensitive development solutions with developers of heritage sites. |
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2.12 |
Introduce a local heritage incentives fund to provide small grants to encourage local heritage projects · Continue to the Small Grants Heritage Fund on an annual basis to encourage owners of heritage properties to undertake conservation and maintenance works. · Promote the fund yearly on an annual basis |
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Annually |
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2.13 |
Run a heritage main street program · Investigate public interest in establishing a Main Street Program for the villages of Lucknow and Spring Hill. · Review the potential for DCP clauses for the relevant villages of Lucknow and Spring Hill and the Conservation Areas. |
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Draft master plan developed for Lucknow
Master plan for Spring Hill to be developed in conjunction with airport MP. |
2.14 |
Ensure that advertising, brochures, web site are well-designed including directional information · Develop network links with Destination NSW Tourism |
Council staff MHS |
8.4 |
|
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Ongoing
|
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2.15 |
Promote sustainable development as a tool for heritage conservation · Retaining sound existing buildings and parts of buildings preserves their embodied energy; · Use local and recycled materials where possible eg Cypress pine timber and reused sleepers; · Water wise plumbing fittings · Water wise landscape design · Heavy duty thermal insulation · Solar passive design principles · Solar hot water and solar PV cells · Medium density housing layouts where applicable |
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3 |
ABORIGINAL HERITAGE |
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3.1 |
· Implement recommendations from the Aboriginal Heritage Study · Develop an Aboriginal Heritage Trail in conjunction with the Local Aboriginal Lands Council |
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Aboriginal study of Cabonne and Blayney Councils to be completed by February, 2016 MHC discussions held with OLAC |
4 |
WENTWORTH MINE |
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|
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4.1 |
Continue interpretation and conservation of Wentworth · Mine open first weekend of each month · Interpret the Mine Manager’s Cottage · Develop a history of WH Newman (mine manager) |
MHC MHC |
8.4 |
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Annually
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TRIM REFERENCE: 2015/2461
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The NAIDOC Week Community Committee met on 28 August 2015 and the recommendations from the Committee are provided to the Services Policy Committee for adoption.
The NAIDOC Week Community Committee met again on 11 September 2015. As there was no quorum the record of the meeting is provided to the Services Policy Committee for information.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “9.1 Our Community – Undertake community engagement, identify changing community aspirations, undertaken planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability”.
Financial Implications
Nil
Policy and Governance Implications
Nil
1 That the recommendations made by the NAIDOC Week Community Committee at its meeting held on 28 August 2015 be adopted. 2 That, as there was not a quorum, Council note of the record of the NAIDOC Week Community Committee meeting held on 11 September 2015. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the NAIDOC Week Community Committee held on 28 August 2015
2 Minutes of the Meeting of the NAIDOC Week Community Committee held on 11 September 2015
3 Task List - NAIDOC Week Celebrations - 2015, D15/19759⇩
ORANGE CITY COUNCIL
MINUTES OF THE
NAIDOC Week Community Committee
HELD IN Community Information & Services Centre, 79-81 Kite Street, Orange
ON 28 August 2015
COMMENCING AT 10.00am
1 Introduction
Attendance
Mr Gerald Power (Chairperson), Cr N Jones, Mr Jamie Campbell, Ms Donna Stanley, Ms Sharon Sutherland, Mr Jason French, Community Development Officer
1.1 Apologies and Leave of Absence
RESOLVED Cr N Jones/Ms D Stanley That the apologies be accepted from Kurt Beahan, Albert Ryan, Adam Goolagong, Naomi Stanley, Katrina Hausia and Karen Boyde for the NAIDOC Week Community Committee meeting on 28 August 2015. |
1.2 Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
RESOLVED Cr N Jones/Ms S Sutherland That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 14 August 2015 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 14 August 2015.
|
TRIM Reference: 2015/2176 |
Matter deferred to the next meeting. |
TRIM Reference: 2015/2180 |
Item not discussed |
TRIM Reference: 2015/2178 |
Matter deferred to the next meeting. |
4 General Reports
RECOMMENDATION Cr N Jones/Mr G Power That the Task List for the NAIDOC Week Community Committee be reviewed and updated.
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The Meeting Closed at 11.30AM.
ORANGE CITY COUNCIL
MINUTES OF THE
NAIDOC Week Community Committee
HELD IN THE COMMUNITY INFORMATION AND SERVICES CENTRE, KITE STREET Orange
ON 11 September 2015
COMMENCING AT 10.00am
Attendance
Mr Gerald Power (Chairperson), Ms Sharon Holmes, Mr Corey McLean, Ms Donna Stanley, Ms Sharon Sutherland, Mr Jason French, Ms Ekala French, Community Development and Support Coordinator, Youth Development Officer
1.1 Apologies and Leave of Absence
RECOMMENDATION Mr S Sutherland/Ms E French That the apologies be accepted from Cr N Jones, Mr Adam Goolagong, Mr Albert Ryan for the NAIDOC Week Community Committee meeting on 11 September 2015. |
As there was not a quorum, the members present decided to discuss the agenda items and refer the following record of the meeting for the recommendation at the next NAIDOC Week Community Committee meeting to be held on 25 september 2015.
1.2 Acknowledgement of Country
An Acknowledgement of Country was delivered.
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
RECOMMENDATION Mr J French/Ms S Sutherland That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 28 August 2015 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 28 August 2015.
|
3 Presentations
TRIM Reference: 2015/2245 |
This item was not discussed. |
TRIM Reference: 2015/2246 |
No update provided. |
4 General Reports
TRIM Reference: 2015/2247 |
Recommendation Ms K Sutherland/Mr J French That the Action List for the NAIDOC Week Community Committee be reviewed and updated.
|
The Meeting Closed at 10.55am.
Services Policy Committee 6 October 2015
2.3 Notes of the NAIDOC Week Community Committee Meetings - 28 August 2015 and 11 September 2015
Attachment 3 Task List - NAIDOC Week Celebrations - 2015
Location |
Task/Action |
Who |
$ |
When |
ü |
|
Saturday |
|
|
|
|
|
|
Girl’s night Out
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Waratahs Sports Club |
Annette Uata to Meet with Lynda Bowtell to complete the Event Management Kit and related risk assessment Flyer to be developed 25/9 No further update. |
Annette Uata |
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Sunday |
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Church Service
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North Court |
Additional chairs to be source – 60 To be sourced from party hire. Timeframe 9.30-11.00am – focus on bringing all religions together and Ministers from other churches have been invited to participate. 25/9 No further update |
Sharon Sutherland |
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Family Fun Day
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North Court |
Donna Stanley to meet with Lynda to complete the Event Management manual requirements and risk assessment There will be a slide and jumping castle hired - $550. 25/9 No further update |
Donna Stanley and Lynda Bowtell |
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Monday
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Summer Street march
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Robertson Park |
Invitations to be sent to dignitaries to include and invitation to march. No update provided. A health initiative called “One Deadly Step” by NSW Health will be provided in Robertson Park. Tents to be set up near CWA Hall grass areas. |
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Official Opening
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Robertson Park |
Invitations to be distributed to attend the Official Opening. One deadly step health clinic will be conducted from 11am till 4pm at Robinson Park following the Official Opening. The Orange Aboriginal Medical Service will book the CWA hall to allow for privacy. 25/9 No further update |
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Services Day
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Robertson Park |
Public liability details are to be obtained.
Donna Stanley to contact Headspace to be in attendance 25/9 No further update |
Ronnie Leonard
Donna Stanley |
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Art Exhibition
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Gallery |
Opens Friday 25 September (today) 6 for 6.30pm.
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Annette Uata |
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Tuesday |
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Multi-Sports Day
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Annette Uata to Meet with Lynda Bowtell to complete the Event Management Kit and related risk assessment
25/9 No further update |
Lynda Bowtell |
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Wednesday |
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NAIROC
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Function Centre |
Schools still to register. More funding to be sourced 5 Schools have nominated to date. OAMS will provide $250 toward the event. 25/9 No further update |
Cory McLean |
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Elders’ Lunch
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Sharon Holmes advised by email to meeting |
Fair Dinkum booked. A flyer will be amended and distributed. Uniting Care will sponsor the event up to $200. $25 for a 2 course meal. RSVP date is 22 October. 50 Elders have been invited. (Have enough volunteers organised) RSVP by Elders by the week before essential. Need $100 for decorations. |
Sharon Holmes |
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Youth Disco
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PCYC |
Katrina Hausia to Meet with Lynda Bowtell to complete the Event Management Kit and related risk assessment NAIDOC/Halloween event to be combined and supported by Orange Youth Advisory Council. |
Katrina Hausia |
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Friday
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Golf Day TBC
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Lynda to contact Albert Ryan to complete the Event Management Manual and risk assessment T Shirts included in $45 sign on fee. Open to all community. No handicap required. Social Golf Day. No alcohol on course. |
Mike Cooper |
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NAIDOC Awards Night
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Ex-Services Club |
Cr Jones to speak with Scott Maunder to encourage Councillors to attend the Awards Night Tickets are now on sale for the dinner. $40 each – tables of 8. Band will be Riff Raff. 50 tickets will be provided to identified community members (free of charge). Reminder – please submit nominations by 8 October. |
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General arrangements |
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First Aid to be confirmed for all events.: Army Reserve will assist March day and NAI-ROC events BBQs
Changes to Welcome to Country – Gerald to follow up with OLALC |
Gerald
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TRIM REFERENCE: 2015/2501
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The World War I Centenary Community Committee met on 15 September 2015 and the minutes from this meeting are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “8.4 Our Community – Acknowledge our diverse cultural heritage by encouraging and implementing programs and events that tell the stories of the urban, village and rural community and their people”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That the recommendations made by the World War I Centenary Community Committee at its meeting held on 15 September 2015 be adopted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the World War I Centenary Community Committee held on 15 September 2015
2 WWICC - Action Plan, D15/36252⇩
ORANGE CITY COUNCIL
MINUTES OF THE
World War I Centenary Community Committee
HELD IN Orange City Library, Byng Street, Orange
ON 15 September 2015
COMMENCING AT 4.00pm
1 Introduction
Attendance
Cr R Kidd (Chairperson) (4.15pm), Cr J Davis OAM (Mayor), Cr G Taylor, Mrs J Sykes, Mr L McGaw, Mr T Gosper, Manager Central West Libraries, Senior Library Officer, Research Librarian.
In the absence of Chairperson Cr R Kidd, Mr Les McGaw chaired the meeting.
1.1 Apologies and Leave of Absence
RESOLVED Mr T Gosper/Mr L McGaw That the apologies be accepted from Ms S Hesse, Miss E Griffin and Museum and Heritage Coordinator for the World War I Centenary Community Committee meeting on 15 September 2015. |
1.2 Acknowledgement of Country
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
2 Previous Minutes
RESOLVED Mr T Gosper/Mr L McGaw That the Minutes of the Meeting of the World War I Centenary Community Committee held on 31 March 2015 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the World War I Centenary Community Committee meeting held on 31 March 2015.
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3 General Reports
4.15pm Cr R Kidd arrived at the meeting and took the chair.
TRIM Reference: 2015/2293 |
RECOMMENDATION Mr L McGaw/Mr T Gosper That the information in the report by the Manager Central West Libraries on the Coo-ee March re-enactment be acknowledged.
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TRIM Reference: 2015/2302 |
RECOMMENDATION Cr R Kidd/Mr L McGaw That the information in the report by the Manager Central West Libraries on the Poppy Project be acknowledged.
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TRIM Reference: 2015/2330 |
RECOMMENDATION Cr R Kidd/Mr L McGaw That the Action Plan for the World War 1 Centenary Community Committee be reviewed and updated.
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The Meeting Closed at 5.00PM.
Services Policy Committee 6 October 2015
2.4 Minutes of the World War I Centenary Community Committee - 15 September 2015
Attachment 2 WWICC - Action Plan
Centenary of World War I Community Committee
Action Plan – 24 November 2015
Date |
Action |
Who |
Community Strategic Plan reference |
Budget status |
Start |
End |
Update/Completed |
27/1/2015 |
Regular media stories including monthly article in Central Western Daily |
Library |
8.4.1 |
Current/Next |
|
11/11/2018 |
Regular stories being published |
27/1/2015 |
Blog and Wiki |
Orange City Library |
8.4.1 |
Current/Next |
|
11/11/2018 |
565 blog posts. 140 service men and women. Margot Sharp O&DHS assisting with research |
27/1/2015 |
Tree Planting Project |
Museum and Heritage Coordinator |
8.4.1 |
Next (Dependent on grant funds) |
|
2018 |
|
27/1/2015 |
Memorial Avenue App |
Orange City Library Lyn Gough |
8.4.1 |
Next |
2014/2015 |
2018/2019 |
|
27/1/2015 |
Coo-ee March |
Working Party |
8.4.1 |
Next |
2014/2015 |
27-28/10/15 |
|
27/1/2015 |
Orange Regional Museum Exhibition |
Museum and Heritage Coordinator |
8.4.1 |
Next |
2015/2016 |
2018/2019 |
Workshop conservation WWI objects July 2015 |
Date |
Action |
Who |
Community Strategic Plan reference |
Budget status |
Start |
End |
Update/Completed |
27/1/2015 |
State Library WWI Diaries Exhibition |
Orange City Library |
8.4.1 |
Next |
|
27-28/10/15 |
The diaries will be on exhibition to coincide with the Coo-ee March re-enactment and will include curator talks and conservation workshops. This will occur on 29 October 2015. |
27/1/2015 |
Orange Health Service Entrance Hallway Display |
Museum and Heritage Coordinator |
8.4.1 |
Current |
March 2015 |
2018/2019 |
The displays have now been installed and have received positive feedback. |
27/1/2015 |
Postcards for Peace |
Orange City Library/Parks Supervisor |
8.4.1 |
Next |
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|
27/1/2015 |
Poppy Project |
Orange City Library |
8.4.1 |
Current |
|
April 2015 |
This project has generated considerable community and media interest. |
27/1/2015 |
Playwright in residence/Theatre development Project |
Manager CWL/Performing Arts and venues Manager/Orange Regional Conservatorium
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8.4.1 |
2016/2017 Dependent on Grant Funding |
2016/2017 |
2017/2018 |
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TRIM REFERENCE: 2015/2455
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
To provide Council with an update on the local art content of exhibitions held in the Gallery and the planning for future local art exhibitions.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “8.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services, that reflect the interests and aspirations of the broader and culturally diverse community”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That the information provided in the report by the Director Community, Recreation and Cultural Services on Public Art Program – Orange Regional Gallery be acknowledged. |
further considerations
The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:
Image and Reputation |
Public art exhibition provides an opportunity for local artists across Orange and region to be exhibited in the Gallery. |
Stakeholders |
Public art exhibition builds on the relationship with stakeholders including local schools and artist to exhibit works in the Gallery. |
SUPPORTING INFORMATION
Orange Regional Gallery has prioritised the display of local and regional artists’ work since its establishment in 1986, and in some cases has also mounted regional tours of these exhibitions.
The Gallery hosts numerous exhibitions each year that focus on art works made in the region, with 11 exhibitions in 2015 year falling into this category from a program of 19 exhibitions.
The next significant local exhibition is the Festival of Student Art which will open on 10 October 2015 (official launch will be on 17 October in conjunction with the Orange Youth Arts Festival). The exhibit will feature 350 works from school children of all ages and will be exhibited in the Alan Sisley Gallery.
The program for 2016 was developed early in 2015 and will feature work by local and regional artists in more than 50% of the exhibitions shown.
To address the request for a local artist exhibition commencing in 2017 the Gallery will hold the third version of the 100km Exhibition project and thereafter in January of each year.
The 100km Exhibition is open to all artists and schools falling within the 50km radius of Orange. There are no criteria to meet to be exhibited and it encompasses all mediums.
TRIM REFERENCE: 2015/2500
AUTHOR: Maureen Horth, Community Services Manager
EXECUTIVE Summary
At the Council meeting of 1 September 2015 Councillors requested information on the following topics:
· The impact of the drug Ice in Orange
· The issue of drug-driving in Orange
· The figures relating to domestic violence in the City
· The status of a women’s refuge in the Orange
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “7.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That the report by the Community Services Manager on domestic violence and drug related offences be noted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
The following information has been provided by the Local Area Command and is also available on the website of the NSW Bureau of Crime Statistics and Research (BOCSAR).
Methyl Amphetamine use in the Orange area
Drug detections for Orange where there was possession of drug or plant from 1 July to 16 September 2015 recorded 49 incidents, 12 of these have been identified as methyl amphetamine.
The Local Area Command (LAC) has observed an increasing trend in respect to crime associated to methyl amphetamine use. It is their view that drug use does have an impact on other crime categories. These matters are a current Policing priority.
Roadside drug testing with positive results in the Orange area
The Orange area has recorded 739 drug tests with 134 positive results.
The LAC is reporting approximately 1 in 5 positive tests in the Orange area and this is a current Policing priority.
Drug tests differ to alcohol tests in that a range is not measured; rather it is either a positive or negative result.
Domestic Violence Matters – Orange area
Domestic violence assaults reported in the Orange area for the period July to September 2015 show:
· July - 20 incidents
· August - 30 incidents
· September (to 16/09/2015) - 17 incidents
Canobolas Local Area Command has a high volume of domestic violence assaults reported in the area, especially in comparison to other regional commands, with the command one of the highest responders to reported domestic violence matters.
The new whole of Government Domestic Violence ‘Safer Pathway’ reforms were launched in Orange and Waverly in September 2014. These reforms form part of wider reforms to ensure that victims are able to access the help they need and that perpetrators are held accountable.
Orange was chosen because it has high levels of domestic violence but also has excellent Government and non-Government agencies that could support the reforms.
The main elements to the reforms include a Domestic Violence Safety Assessment Tool that is used by Police to assess the relative safety of each victim, immediate referral from Police to the Local Coordination Point (Housing Plus) for immediate assistance and a Safety Action Meeting for those at the greatest risk.
Housing Plus domestic violence services work closely with Police and other agencies to ensure that the victim only has to tell their story once and that the response is swift and effective.
The key difference in Orange is that the services go to the victims, rather than the victim having to seek out the services. Housing Plus has a number of services for victims of Domestic Violence including the Domestic Violence Local Coordination Point, Women’s Domestic Violence Court Advocacy Service, Operation Courage Case Management Service, and the Orange Homelessness and Housing Support Service.
Status of a Women’s Refuge in Orange
Council’s Community Services Manager met with representatives of the Local Area Command and the Housing Plus Domestic Violence Services Coordinator to discuss the need for a Women’s Refuge in Orange. This matter is currently being investigated and a report will be provided to Council when further information is available.