Agenda of Services Policy Committee

ORANGE CITY COUNCIL

MINUTES OF THE

NAIDOC Week Community Committee

HELD IN HACC Centre Conference Room, 286 Lords Place Orange

ON 12 June 2015

COMMENCING AT 10:15am

1 Introduction

Attendance

Gerald Power (Chairperson), Ronnie Leonard, Corey McLean (10:20am), Glen Sutherland (10:40am), Annette Uata, Community Development and Support Coordinator, Aboriginal Community Engagement Officer,

Guest: Brenda Youse (Army Indigenous Liaison/Recruitment Officer).

1.1 Apologies and Leave of Absence

RECOMMENDATION Mr R Leonard/Ms A Uata

That the apologies be accepted from Cr N Jones for the NAIDOC Week Community Committee meeting on 12 June 2015.

As there was not a quorum, the members present decided to discuss the agenda items and refer the following record of the meeting for the recommendation at the next Naidoc week community meeting to be held on 10 July 2015.

1.2 Acknowledgement of Country

An Acknowledgement of Country was delivered by Gerald Power

1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

Nil

2 Previous Minutes

RECOMMENDATION Mr R Leonard/Ms A Uata

That the Minutes of the Meeting of the NAIDOC Week Community Committee held on 8 May 2015 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Community Committee meeting held on 8 May 2015.

3 Presentations

3.1 NAIDOC Week School Initiatives Decision

TRIM Reference: 2015/1385

Gerald Power met with the Department of Education to determine if local schools are funded for NAIDOC week activities, so that the Committee can make a decision on whether or not to provide financial support the NAIDOC Week School Initiative.

$450.00 of Council’s funding will be distributed to the Schools.

RECOMMENDATION Mr R Leonard/Ms A Uata

That item 3.1 NAIDOC Week School Initiatives Decision be deferred for consideration at the mext meeting.

3.2 Budget and Funding Updates

TRIM Reference: 2015/1386

Ronny Leonard advised that the cost of School awards total $2000, with small being for $55, medium for $60, and large for $240. Ronny will follow up with the Local Aboriginal Land Council and advise.

Gerald advised that there is $2000 in the budget for street banners. Annette informed those present that street banner bookings are only taken in August. The Committee determined the need to order 16 banners.

A budget update is required for the next meeting.

RECOMMENDATION Mr C McLean/Mr G Sutherland

That the information provided on budget and funding updates be acknowledged.

3.3 NAIDOC Week Celebrations Planning 2015

TRIM Reference: 2015/1387

Corey McLean advised that NAIROC entry forms for NAIDOC have been completed and the NAIROC Facebook page is promoting NAIDOC hoodies.

The Committee are to liaise with Orange Aboriginal Land Council regarding the conduct of Welcome to Country for significant Aboriginal events. This matter is to be discussed at the next meeting.

Lynda Bowtell and Karen Boyde are required to follow up on the risk assessments for the NAIDOC events.

A letter has been completed regarding road closures and is awaiting further paperwork to forward onto the Highway Patrol section attached to Orange Police station.

The Awards Night will commence at 5:00pm. There will be five awards given on the night, which will include diamond to the vlaue of $5000 (by a NAIDOC major sponsor), platinum to the value of $3000, gold to the value of $1000 and silver $500. Each sponsor will be allocated a table at the event.

Danielle Annesley has liased with the media for NAIDOC Week and will promote businesses.

NAIDOC tickets are $45.00 which includes a three course meal.

Annette asked if the Awards Night could be changed back to the week of 15 October in 2016, and advised that the organiser of the event will need to book now for 2016. To be discussed at next meeting.

The Youth event will be either a disco or ‘It’s a Knock-Out’ on Thursday night from 5.00pm to 10.00pm. This will need other support such as cooks and medics for outside of School hours events.

Brenda Youse, Army Reserve Indigenous Liaison/Recruitment Officer, spoke about the Army Reserve supporting the NAIDOC events. Brenda requested an opportunity to participate in the flag raising during the 2015 NAIDOC Week celebrations in July at Molong, and October at Orange.

RECOMMENDATION Mr C McLean/Mr G Sutherland

That the information provided on NAIDOC Week Celebration Planning 2015 be acknowledged.

Karen Boyde left the meeting 10:35am.

Glen Sutherland announced that he will be leaving Orange in July 2015 and has received the Aboriginal Community Liaison Officer of the Year Award.

3.4 Calendar of Annual Significant Aboriginal Events

TRIM Reference: 2015/1388

Item not discussed.

The Meeting Closed at 11:51am

Services Policy Committee 7 July 2015

3 General Reports

3.1 Wade Park

TRIM REFERENCE: 2015/449

AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services

EXECUTIVE Summary

This report provides Council with an update on the priorities for Wade Park following user group consultation.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “8.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for cultural services/facilities to infrastructure and activities”.

Financial Implications

The project is not currently included in forward budget estimates but is identified as a potential project for Council to consider in future years.

Policy and Governance Implications

Nil

Recommendation

1 That Council note the recommendations from the User Group consultation.

2 That the Draft Wade Park Master Plan – May 2012 be updated to reflect the User Group recommendations.

3 That the updated Wade Park Master Plan be placed on public exhibition for 28 days.

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

Service Delivery	The future use and development of Wade Park is a strategic priority for the planning of the development and availability of sporting facilities in Orange.
Image and Reputation	A successful redevelopment of Wade Park will generate significant positive publicity and generation of goodwill.
Stakeholders	Wade Park has a long and important history. Ensuring that the planning for its future recognises this history and also meets stakeholder expectations is a primary outcome of the project.

Projects

The redevelopment of Wade Park will be a significant project that will require budget allocation and significant project management. It is an unfunded project currently.

SUPPORTING INFORMATION

At its meeting of 20 May 2014 Council resolved:

RESOLVED – 14/187 Cr Duffy/Cr Gryllis

That Council

1 Investigate options and costings for upgrades to lift Wade Park to one of Orange’s main ongoing active sports facilities including (not exhaustively)

· Grandstand

· Player facilities

· Access for people with disabilities

· Corporate facilities

· Media facilities

· Multi-sport usage

· Growth and staging pending demand

2 Scope out opportunities for the further use of Wade Park.

3 Investigate funding options and priorities within Council’s budget for upgrades.

4 Submit a report to Council by November 2014 including actions necessary to have projects determined by Council as “shovel ready”.

5 Undertake broad consultation including the newly formed Friends of Wade Park group.

6 Acknowledge the rectangular field project that is also progressing and is part of Council’s strategic open space provision.

Following the resolution of Council, Council staff:

1 Met with Friends of Wade Park and Cr Duffy where suggestions were tabled.

2 Wrote to main user groups of Wade Park with the above points and sought feedback. Feedback received is summarised below.

	CYMS Rugby League	Hawks Rugby League	Orange District Cricket Association	Orange Tigers (AFL)
Grandstand	For finals/grand finals could be bigger	1000 seat	Seating – existing satisfactory	1000+ (NEAFL or NAB Cup)
Corporate Facilities	Up to 80 pax	70 pax adequate	Favoured for State level fixtures	No comment
Canteen	Above ground level	Above ground level	Above ground level	Above ground level

		CYMS Rugby League	Hawks Rugby League	Orange District Cricket Association	Orange Tigers (AFL)
Facilities	Player	Existing change rooms – suit needs	Existing change rooms – suit needs	Satisfactory – for local/Country Championships State Level – improvements required?	Suit needs for local and rep games, require upgrading for higher level competition
	Referee	Referee improved			Suit needs for local and rep games
	Spectator		Additional toilets and canteen/bar facility on eastern side of ground for major events	Support additional toilet facilities eastern side of ground if required by other users	Toilet facilities require improvement – refurbish existing
Field Flood lighting				Improvement required
Accessibility		Dedicated path surrounding the oval and access to grandstand	Access to grandstand
Scoreboard		Excellent	Fine	No comment – hasn’t been used by cricket	Great, could be half size larger for community events
Other suggestions		Storage	Storage	Sight Screens Turf Training nets
		2 x warm up areas	2 x warm up areas	Indoor training facility as part of grandstand extension with access to corporate area	More green space for warm ups/junior mini games
		Dedicated filming point	Drop in cricket pitch
			Formalise onsite vehicle parking/pedestrian egress

3 Reviewed playing area and options for possible realignment of field

4 Reviewed lighting

5 Reviewed fencing and portable grandstand.

6 Reviewed options and cost to increase scoreboard size

This information was tabled at a further meeting with the user groups conducted by Ross Consultants to develop options for the enhancement of Wade Park. A summary of the meeting outcomes and Ross Consultants recommendations are attached.

CRICKET CENTRE OF EXCELLENCE

Council staff recently met with Cricket NSW to progress the possibility of establishing a Cricket Centre of Excellence in Orange. This is consistent with the recommendations of Ross Consultants that the master plan incorporates “the addition of a Cricket Centre of Excellence, designed to also meet warm-up/training needs of other sports”.

A summary of those discussions with Cricket NSW follows:

· Cricket NSW would like to establish a centre in Orange at Wade Park. Locating the centre at the Showground is not considered and option.

· Long term aspiration of Cricket NSW is to establish 10-12 Centres in regional NSW

· Focus is on centres with population bases of greater than 20,000

· Cricket NSW current budget allocation of $200,000 per year for the next four years to provide assistance to establish four centres across regional NSW

· Cricket NSW would like to see a spread of centres across rural NSW. If it were to eventuate Cricket NSW would be comfortable with multiple centres across Orange, Dubbo and Bathurst, if the councils contribute the funds to build the centres so not a unique offering to a region.

· Model would be similar to the PCYC where Council would own the building but Cricket NSW would operate and maintain the building. Rent for premises would be on a peppercorn basis. Essentially the model would be user pays and include coaching clinics and coaching sessions.

· Cricket NSW is flexible on the actual building minimum requirement is that there are sufficient nets for current and future demand. Some options are attached, each of which Cricket NSW have developed an operational and business plan for. Option 4 is not considered suitable for Orange as it only covered outdoor pitches.

· Design can be modified to meet other needs - eg orientation, change rooms and canteen could be modified to meet the current demands of Wade Park.

· Further to Council’s in principal support for the establishment of a centre, Cricket NSW and the Centre designers will visit Orange to develop an agreed option.

Cricket NSW is in the process of developing a ‘content program’ for delivery throughout key regional centres (which will include items such as a shield match, junior championships, women’s T20 content etc). The upgrades to the off field infrastructure of the ground will place Wade Park (and the Orange Community) with the capacity to host these events. One item flagged for future discussion (and a base requirement to host elite content) is the inclusion of four turf training wickets in the Masterplan.

Attachments

1 Wade Park User Group Priorities, IC15/1788 ⇩

2 Draft Wade Park Master Plan - May 2012, D14/10004 ⇩

3 Cricket Centre of Excellence Options, D15/4298 ⇩