ORANGE CITY COUNCIL
Ordinary Council Meeting
Agenda
19 May 2015
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Ordinary meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 19 May 2015 commencing at 7.00pm.
Garry Styles
General Manager
For apologies please contact Michelle Catlin on 6393 8246.
Council Meeting 19 May 2015
In the event of an emergency, the building may be evacuated. You will be required to vacate the building by the rear entrance and gather at the entrance to the car park. This is Council's designated emergency muster point.
Under no circumstances is anyone permitted to re-enter the building until the all clear has been given and the area deemed safe by authorised personnel.
In the event of an evacuation, a member of Council staff will assist any member of the public with a disability to vacate the building
1.1 Apologies and Leave of Absence
1.3 Acknowledgement of Country
2.1 Memorial to Private John Hamilton VC
3 Confirmation of Minutes of Previous Meeting
3.1 Minutes of the Ordinary Meeting of Orange City Council held on 05 May 2015
3.2 Minutes of the Extraordinary Meeting of Orange City Council held on 12 May 2015
4 Notices of Motion/Notices of Rescission
4.1 Street Lighting Orange by Cr Kidd
4.2 Bronze Statue for John Patrick Hamilton VC by Cr Kidd
5.1 Statement of Investments - April 2015
5.2 Recommendations and Resolutions from Policy Committees.
5.3 Outstanding Questions Taken on Notice
5.4 Quarterly Review and Performance Indicators - January to March 2015
5.5 Development Application DA 101/2015(1) - 241-243 Summer Street
5.6 Alcohol Free Zone Proposal - 1 November 2015 to 31 October 2019
5.7 Lease of Carparking Places
5.8 Easement for Power - Lot 100 DP 1072260
6 Closed Meeting - See Closed Agenda
6.1 2015 Third Quarter Water Consumption Charges - 104 Hill Street Orange
6.2 Purchase of Land - South Orange
7 Resolutions from closed meeting
Council Meeting 19 May 2015
1.1 Apologies and Leave of Absence
1.3 Acknowledgement of Country
I would like to show my respect and acknowledge the Traditional Custodians of the Land, of Elders past and present, on which this meeting takes place.
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
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Recommendation It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting. |
TRIM REFERENCE: 2015/1131
Mayoral Minute
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That Council enter a partnership with the Orange Ex-Services Club, the Federal Government and the NSW Government for the establishment of an appropriate memorial to Private John Hamilton VC. |
John
Davis
Mayor
SUPPORTING INFORMATION
It is an oversight that such an important figure in the history of the City and Australia is not appropriately honoured in our city.
I raised this matter at the opening the Cenotaph and the partners listed above are also aware of this shortcoming.
I am sure it is also a matter that all Councillors would want rectified.
3 Confirmation of Minutes of Previous Meeting
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RECOMMENDATION That the Minutes of the Ordinary Meeting of Orange City Council held on 5 May 2015 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 5 May 2015. |
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RECOMMENDATION That the Minutes of the Extraordinary Meeting of Orange City Council held on 12 May 2015 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 12 May 2015. |
Attachments
1 Minutes of the Ordinary Meeting of Orange City Council held on 5 May 2015
2 Minutes of the Extraordinary Meeting of Orange City Council held on 12 May 2015
ORANGE CITY COUNCIL
MINUTES OF THE
Ordinary Council Meeting
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 5 May 2015
COMMENCING AT 7.00pm
1 Introduction
Attendance
Cr C Gryllis (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr R Gander, Cr J Hamling, Cr N Jones, Cr R Kidd, Cr S Munro, Cr R Turner
General Manager, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Corporate and Community Relations, Manager Financial Services, Works Manager
In the absence of the of the Mayor, Cr Gryllis (Deputy Mayor) chaired the meeting.
1.1 APOLOGIES
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RESOLVED - 15/148 Cr K Duffy/Cr R Gander That the apologies be accepted from Cr J Davis OAM (Mayor), Cr G Taylor and Cr J Whitton for the Council Meeting of Orange City Council on 5 May 2015. |
1.2 ACKNOWLEDGEMENT OF COUNTRY
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
SDC Item 2.2 Daydawn Place – Post Exhibition Report
Cr A Brown declared an interest in item 2.2 as a real estate agent engaged in property matters in the area.
THE DEPUTY MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.02PM
SDC Item 2.2 Daydawn Place – Post Exhibition Report
David Braigh
Mr Braigh spoke against the Master Plan.
Jeff Cisco
Mr Cisco sought Council’s adoption of the Master Plan.
Joanne Tom
Mrs Tom spoke against the Master Plan.
Nick Kasjan
Mr Kasjan sought Council’s adoption of the Master Plan.
THE OPEN FORUM CONCLUDED AT 7.28PM
2 Mayoral Minutes
Nil
3 Confirmation of Minutes of Previous Meeting
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RESOLVED - 15/149 Cr R Kidd/Cr K Duffy That the Minutes of the Ordinary Meeting of Orange City Council held on 21 April 2015 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 21 April 2015.
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THE DEPUTY MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 7.30PM
THE DEPUTY MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 8.29PM
4 Notices of Motion/Notices of Rescission
Nil
5 General Reports
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5.1 Lease of Top Floor Soldiers Memorial Hall TRIM Reference: 2015/920 |
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RESOLVED - 15/175 Cr K Duffy/Cr J Hamling 1 That Council enter into a lease with OCTEC of the top floor of 245 Anson Street for three years (with two three year options) in the sum of $130 per week inclusive of GST to be increased annually by CPI. 2 That the rent received from this lease be provided to the Memorial Hall Trust to maintain the building, in accordance with historical legal agreements in place 3 That permission be granted for the use of the Council Seal on all necessary documentation.
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5.2 COUNCIL FOLDER |
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TRIM Reference: 2015/960 |
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1 Letter from Gnoo Blas Classic Car Club thanking Council for its support of the 2015 Gnoo Blas Classic Car Show including the Civic Reception. 2 Certificate of Appreciation and letter from Orange Health Services thanking Council for its donation towards the Karitane Parenting Service. 3 Certificate of Appreciation from the Orange Lapidary and Mineral Club Inc in recognition of Council’s contribution to the success of their 50th Anniversary Celebrations. 4 Letter from Orange Public School thanking Council and the Orange Regional Gallery for providing exhibition programs for their students. 5 Letter from Orange CultureHub thanking Council for providing migrant support services and the Mayor for attending the Chinese New Year celebration. 6 Letter and Certificate of Appreciation from Wangarang thanking Council for its support of the 2015 Wangarang Industries Charity Golf Challenge event held in March. |
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RESOLVED - 15/176 Cr R Kidd/Cr J Hamling That the contents of the Council Folder be noted.
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6 Closed Meeting
In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
In response to a question from the Deputy Mayor, the General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.
The Deputy Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.
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RESOLVED - 15/177 Cr R Kidd/Cr J Hamling That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions: 6.1 Request to Write-Off Rates, Charges and Interest Levied on 49 Endsleigh Avenue This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (b) the personal hardship of any resident or ratepayer. 6.2 Request to Write-Off Debt This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (b) the personal hardship of any resident or ratepayer. |
THE DEPUTY MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE CLOSED MEETING AT 8.33PM
THE DEPUTY MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 8.47PM
7 Resolutions from Closed Meeting
The General Manager read out the following resolutions made in the Closed Meeting of Council.
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6.1 Request to Write-Off Rates, Charges and Interest Levied on 49 Endsleigh Avenue TRIM Reference: 2015/696 |
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RESOLVED - 15/178 Cr R Turner/Cr S Munro That the amount of $27,465.72 being rates, charges and interest at 49 Endsleigh Avenue, Orange be written off.
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6.2 Request to Write-Off Debt TRIM Reference: 2015/973 |
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RESOLVED - 15/179 Cr S Munro/Cr R Gander That Council write-off $47,603.67 being the unrecoverable portion of the outstanding debt as detailed with in the report.
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The Meeting Closed at 8.47pm
This is Page Number 5 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 5 May 2015.
ORANGE CITY COUNCIL
MINUTES OF THE
Extraordinary Council Meeting
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 12 May 2015
COMMENCING AT 7.00pm
1 Introduction
Attendance
Cr J Davis OAM (Mayor), Cr C Gryllis (Deputy Mayor), Cr A Brown, Cr K Duffy, Cr R Gander, Cr J Hamling, Cr N Jones, Cr S Munro, Cr G Taylor, Cr R Turner, Cr J Whitton
General Manager, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Manager Corporate and Community Relations, Manager Financial Services, Water Treatment Manager
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RESOLVED - 15/180 Cr R Gander/Cr C Gryllis That Council permit WIN TV to record the audio and visual of the meeting.
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1.1 APOLOGY
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RESOLVED - 15/181 Cr S Munro/Cr K Duffy That the apology be accepted from Cr R Kidd for the Extraordinary Council Meeting of Orange City Council on 12 May 2015, and leave of absence granted to Cr Kidd until 30 June 2015. |
1.2 ACKNOWLEDGEMENT OF COUNTRY
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Item 2.1 Adoption of Integrated Planning and Reporting Documents – Community Strategic Plan, Delivery/Operational Plan and Resourcing Strategy – Donation to Orange Regional Conservatorium
Cr A Brown declared an interest in Item 2.1 Donation to Orange Regional Conservatorium as a Board Member of the Orange Regional Conservatorium.
Cr R Turner declared an interest in Item 2.1 Donation to Orange Regional Conservatorium as Chairperson of the Board of the Orange Regional Conservatorium.
THE MAYOR DECLARED THE EXTRAORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.02PM
Item 2.1 Adoption of Integrated Planning and Reporting Documents – Community Strategic Plan, Delivery/Operational Plan and Resourcing Strategy – Waste Collection
Cyril Smith
Mr Smith advised Council of a petition to retain weekly red bin collections and outlined his views on waste collection.
Richard Castine
Mr Castine outlined his views on waste collection and his opposition to a fortnightly red bin collection.
Item 2.1 Adoption of Integrated Planning and Reporting Documents – Community Strategic Plan, Delivery/Operational Plan and Resourcing Strategy – Donation to Saving Glenroi Community Committee
Graham Davidson
Mr Davidson sought Council’s consideration of a range of suggested improvements for Glenroi.
THE OPEN FORUM CONCLUDED AT 7.26PM
Mayoral Minutes
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L.1 Waste Services TRIM Reference: 2015/1255 |
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RESOLVED - 15/182 Cr J Davis/Cr R Turner/Cr S Munro That Council defer a final decision on the fortnightly versus weekly bin collection to allow an immediate voluntary trial as follows: a Promote to our community the continued adoption of waste separation for the green, red and yellow bins. b Council to provide help, similar to the education, advice and support that was given to our community for saving water in recent years. c During the trial, the current weekly bin pickup continue and that the voluntary trial be between now and January/February 2016 d That staff assess the results of the trial and bring back a report for Council’s consideration. e That Council adopt the fees and charges for the Delivery/Operational Plan as that will allow either option, noting that a weekly service in the latter part of the next financial year will be an extra cost, should it happen.
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Crs Duffy, Taylor and Whitton requested their names be recorded as voting against this decision of Council.
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QUESTION TAKEN ON NOTICE Cr Taylor requested information on the process applied to provide bins to unit or multi-dwelling properties. Information to be circulated to Councillors. |
2 General Reports
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2.1 Adoption of Integrated Planning and Reporting Documents - Community Strategic Plan, Delivery/Operational Plan and Resourcing Strategy TRIM Reference: 2015/1127 |
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RESOLVED - 15/183 Cr S Munro/Cr R Turner That Council deal with recommendations 1 to 6 with the exception of the donation to the Orange Regional Conservatorium.
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RESOLVED - 15/184 Cr S Munro/Cr R Turner 1 That in accordance with Sections 534, 535, 537 and 538 of the Local Government Act 1993, Council adopt the following structure for rating purposes for the period 1 July 2015 to 30 June 2016, and make the ad valorem rate in the dollar and base amount as detailed below, noting that land value to be used is based on the valuation date of 1 July 2012 and supplementary information provided since that date, for the rateable land in the Orange Local Government Area, as follows:
2 That Council adopt the fees and charges as listed in the exhibited draft Delivery/Operational Plan for the period 1 July 2015 to 30 June 2016, provided that such charges may be varied by any alteration to the Local Government (General) Regulation 2005 as directed by the NSW Government and subject to Council having the right to vary fees charged during the year subject to the required exhibition process being observed, and the following amendments: a All non-profit/charity flights to be exempt from landing fees at the Orange Airport. b Commission under the BookEasy accommodation system being retained at the current 5%. c Emergency Services being exempt from charges for urban/rural maps of the Orange Local Government Area. d Increase in statutory rate of Section 603 Certificates, as advised by the Office of Local Government, to $75.00 3 That the following expenditure, as detailed in the draft Delivery/Operational Plan, for the period 1 July 2015 to 30 June 2016 be voted in accordance with the requirements of Section 211 (2) of the Local Government (General) Regulation 2005:
4 That Council adopt the: a 2015/25 Community Strategic Plan b 2015/19 Delivery/Operational Plan c Resourcing Strategy incorporating the Long Term Financial Plan, Workforce Management Plan, Asset Management Policy and Strategy 5 That Council approve requests for Financial Assistance of: a General Donations of $100,000, and fully expending the budget allocation to:
b Sports Participants Program of $2,250, to:
c Event/Major Promotions Sponsorship of $22,000, to:
d Sports Facility (Small Grants) Program - $50,000 (allocations resolved by Council 5 May 2015 via the Sport and Recreation Community Committee recommendation). 6 That the Councillor and Mayoral allowance be set at $18,380 and $40,090 respectively for 2015/16, being the maximum allowable for Regional Rural councils, as determined by the Local Government Remuneration Tribunal.
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Crs Duffy, Taylor and Whitton requested it be noted that they are not in favour of any action/items in the Integrated Planning and Reporting documents relating to changing the red bin collection to fortnightly.
DONATION TO ORANGE REGIONAL CONSERVATORIUM
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Cr A Brown declared a non-significant non-pecuniary interest in Item 2.1 Donation to Orange Regional Conservatorium as a Board Member, left the Chamber, and did not participate in the voting or debate on this item. Cr R Turner declared a non-significant non-pecuniary interest in Item 2.1 Donation to Orange Regional Conservatorium as Chair of the Board, left the Chamber, and did not participate in the voting or debate on this item. |
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RESOLVED - 15/185 Cr C Gryllis/Cr S Munro That Council approve the request for Financial Assistance from Orange Regional Conservatorium for $50,000 (to be met from General Donations/General Fund).
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QUESTIONS TAKEN ON NOTICE · Cr Turner requested a report be provided on Council’s participation in Evocities. The General Manager advised a report will be provided prior to 30 June 2015. |
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· Cr Turner requested the occupancy rate during peak and off peak season for the cottage at the Caravan Park. Information to be circulated to Councillors. |
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· Cr Gander requested information on how often the lights in Cook Park are activated and maintained. Information to be circulated to Councillors. |
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· Cr Duffy requested a copy of the heritage report done on the former hospital site. Information to be circulated to Councillors. |
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· Cr Gryllis requested financial summary tables include the current year in future reports. |
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· Cr Whitton requested information on the cost of Council’s membership of CENTROC. Information to be circulated to Councillors. |
3 Closed Meeting
Nil
The Meeting Closed at 8.50pm
This is Page Number 8 and the Final Page of the Minutes of the Extraordinary Meeting of Orange City Council held on 12 May 2015.
4 Notices of Motion/Notices of Rescission
TRIM REFERENCE: 2015/1132
I, CR Reg Kidd wish to move the following Notice of Motion at the Council Meeting of 19 May 2015:
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That Orange City Council request our service deliverer undertake an audit of street lighting and supply Council with a report on current condition of infrastructure, replacement strategy (of ageing of inappropriate infrastructure) and process/timelines of maintenance to lights that are not working. |
Background
I receive many calls of complaint to streetlights not working, with some incidences of them being out for very long periods of time. Recently Janice Harris from the Central Western Daily approached me relaying that she had received many complaints, and had observed the problem herself.
With increasing traffic, and safety concerns it would be strategic if we established a working protocol/service delivery agreement with the supplier of this service to Council.
Signed Cr Reg Kidd
STAFF COMMENT
The current process for maintenance is reactive, in that when a customer notifies Council of a light not working, this is passed on to Essential Energy and this is added to their works request list.
Staff could seek a meeting with Essential Energy to discuss programs in place for infrastructure maintenance and replacement.
TRIM REFERENCE: 2015/1274
I, CR Reg Kidd wish to move the following Notice of Motion at the Council Meeting of 19 May 2015:
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That Orange City Council support the difference in funding to have built and placed a bronze life size statue of Private John Patrick Hamilton VC. |
Background
The World War I Centenary Community Committee has had a suitable monument recognition for VC Hamilton on its work plan since its inception some 3 years ago, and recently received confirmation from the Local member, and the RSL Sub Branch/Ex services Club that they would support it financially.
Preliminary discussions were held with the artist responsible for the cenotaph statues to her availability/cost. The enthusiasm exists now with the Mayor publicly announcing it would happen. It would not take long to develop a specification, and to get family and RSL agreement. Several suitable photos exist, and all the background detail on VC Hamilton exists at the library, and with the World War I Centenary Community Committee.
Discussions have been ongoing for quite a time now on funding sources, and with two of those sources being confirmed verbally of late, and with Mr Cobb saying he was sure (CWD) he could attain some, it finally seems like it could happen. Private John Patrick Hamilton received his VC for actions at Gallipoli in August 2015.
A suitable site has been discussed, that being in front of the Memorial Hall opposite the Lone Pine.
Signed Cr Reg Kidd
On behalf of Council’s World War I Centenary Community Committee
FINANCIAL IMPLICATIONS
If this Notice of Motion is carried a Council funding source would need to be identified and it would be subject to a quarterly review.
POLICY AND GOVERNANCE IMPLICATIONS
Nil
TRIM REFERENCE: 2015/1201
AUTHOR: Brock Gannon, Financial Accounting Officer
EXECUTIVE Summary
The purpose of this report is to provide a statement of Council’s investments held as at 30 April 2015.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.
Financial Implications
Nil
Policy and Governance Implications
Council’s investment policy has been developed to minimise risks arising from Council’s investment activity by establishing value and credit rating limits with whom investments may be placed. This diversification of Council’s investment practices essentially provides a safeguard of Council’s investment portfolio. As disclosed in the certification by the Responsible Accounting Officer, all of Council’s investment activity has been conducted in accordance with Council’s adopted investment policy and applicable legislation.
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1 That Council receives the Statement of Investments as at 30 April 2015. 2 That Council receives and adopts the certification of the Responsible Accounting Officer. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Regulation 212(1) of the Local Government (General) Regulation 2005 requires that a written report be presented each month at an Ordinary Meeting of the Council detailing all money that Council has invested under Section 625 of the Local Government Act 1993.
As at 30 March 2015, the investments held by Council totalled $107,936,749.04 and is attributed to the following funds. Council requested at the last meeting that the previous investment report amounts be included in the report so they are shown below also:
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30/04/2015 |
31/03/2015 |
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General Fund |
41,437,182.54 |
42,709,856.93 |
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Sewer Local Fund |
38,681,632.18 |
38,491,552.73 |
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Water Supply Local Fund |
25,799,581.55 |
21,121,655.83 |
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Orange CBD Special Rate |
2,018,352.77 |
2,036,017.51 |
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107,936,749.04 |
104,359,083.00 |
A reconciliation of Council’s investment portfolio provides a summary of the purposes for which Council’s investments are being held.
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Externally Restricted |
30/04/2015 |
31/03/2015 |
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General Fund |
23,290,326.29 |
22,303,044.10 |
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Water Fund |
25,799,581.55 |
21,121,655.83 |
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Sewer Fund |
38,681,632.18 |
38,491,552.73 |
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CBD Fund |
2,018,352.77 |
2,036,017.51 |
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Auspiced |
1,266,113.71 |
1,266,113.71 |
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Internally Restricted |
12,613,704.17 |
12,643,806.62 |
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Unrestricted |
4,267,038.37 |
6,496,892.50 |
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107,936,749.04 |
104,359,083.00 |
Portfolio Performance
Council’s current Long Term Financial Plan establishes the benchmark for Council’s interest on investments at “75 basis points above the current cash rate”. The cash rate as at 30 April 2015 remained at 2.25%. The annualised average interest rate of Council’s investment portfolio at the same reporting date was 3.82% (weighted average 3.75%) which continues to exceed Council’s benchmark i.e. the cash rate of 2.25% plus 0.75% (or 75 basis points).
Council has also adopted the AusBond Bank Bill Index to provide a further benchmark focused towards long term investments. This change was made to the recently adopted amendments to the Strategic Policy council has in place for Investments. As at 30 April 2015, the AusBond rate was 2.21%. The annualised average interest rate of Council’s investment portfolio at the same reporting date was 3.82%.
Council’s adopted Investment Policy establishes limits in relation to the maturity terms of Council’s investments as well as the credit ratings of the institutions with whom Council can invest.
The following tables provide a dissection of Council’s investment portfolio as required by Council’s Investment Policy. The Policy identifies the maximum amount that can be held in a variety of investment products or with institutions based on their respective credit ratings.
Table 1 and Table 2 shows the percentage held by Council (holdings) and the additional amount that Council could hold (capacity) for each respective category in accordance with limits as established by Council’s Policy.
Table 1: Maturity – Term Limits
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Term to Maturity Allocation |
Maximum |
Holdings |
Capacity |
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0 - 3 Months |
100.00% |
10.09% |
89.91% |
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3 - 12 Months |
100.00% |
45.51% |
54.49% |
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1 - 2 Years |
70.00% |
18.67% |
51.33% |
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2 - 5 Years |
50.00% |
25.73% |
24.27% |
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5+ Years |
25.00% |
0.00% |
25.00% |
Table 2: Credit Rating Limits
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Maximum |
Holding |
Capacity |
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AAA |
100.00% |
0.00% |
100.00% |
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AA |
100.00% |
26.96% |
73.04% |
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A |
60.00% |
44.93% |
15.07% |
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BBB & NR |
40.00% |
28.12% |
11.88% |
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Below BBB |
0.00% |
0.00% |
0.00% |
Certification by Responsible Accounting Officer
I, Kathryn Woolley, hereby certify that all investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy.
TRIM REFERENCE: 2015/1206
AUTHOR: Michelle Catlin, Manager Administration and Governance
EXECUTIVE Summary
Council’s Policy Committees (Sustainable Development Committee, Infrastructure Policy Committee, Services Policy Committee, Environment and Economic Development Policy Committee and Finance Policy Committee) have delegation to determine matters before those Committees, with the exception of items that impact on Council’s Delivery/Operational Plan.
This report provides minutes of the Policy Committees held since the last meeting. Resolutions made by the Committees are for noting, and Recommendations are presented for adoption or amendment by Council.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.
Financial Implications
Nil
Policy and Governance Implications
Nil
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1 That the resolutions made by the Sustainable Development Committee at its meeting held on 5 May 2015 be noted. 2 That the resolutions made by the Infrastructure Policy Committee at its meeting held on 5 May 2015 be noted. 3 That the resolutions made by the Services Policy Committee at its meeting held on 5 May 2015 be noted. 4 That the resolutions made by the Environment and Economic Development Committee at its meeting held on 5 May 2015 be noted. 5 That the resolutions made by the Finance Policy Committee at its meeting held on 5 May 2015 be noted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Sustainable Development Committee
At the Sustainable Development Committee meeting held on 5 May 2015, all resolutions were made under delegation, and the minutes are presented for noting.
Infrastructure Policy Committee
At the Infrastructure Policy Committee meeting held on 5 May 2015, all resolutions were made under delegation, and the minutes are presented for noting.
Services Policy Committee
At the Services Policy Committee meeting held on 5 May 2015 all resolutions were made under delegation, and the minutes are presented for noting.
Environment and Economic Development Policy Committee
At the Environment and Economic Development Policy Committee meeting held on 5 May 2015, all resolutions were made under delegation, and the minutes are presented for noting.
Finance Policy Committee
At the Finance Policy Committee meeting held on 5 May 2015 all resolutions were made under delegation, and the minutes are presented for noting.
1 SDC 5 May 2015 Minutes, 2015/1216⇩
2 IPC 5 May 2015 Minutes, 2015/1217⇩
3 SPC 5 May 2015 Minutes, 2015/1219⇩
4 EEDPC 5 May 2015 Minutes, 2015/1220⇩
5 FPC 5 May 2015 Minutes, 2015/1221⇩
Council Meeting 19 May 2015
5.2 Recommendations and Resolutions from Policy Committees
Attachment 1 SDC 5 May 2015 Minutes
5.2 Recommendations and Resolutions from Policy Committees
Attachment 2 IPC 5 May 2015 Minutes
5.2 Recommendations and Resolutions from Policy Committees
Attachment 3 SPC 5 May 2015 Minutes
5.2 Recommendations and Resolutions from Policy Committees
Attachment 4 EEDPC 5 May 2015 Minutes
5.2 Recommendations and Resolutions from Policy Committees
Attachment 5 FPC 5 May 2015 Minutes
TRIM REFERENCE: 2015/1191
AUTHOR: Michelle Catlin, Manager Administration and Governance
EXECUTIVE Summary
Councillors have the opportunity to ask questions of the General Manager throughout Council and Committee meetings. While many questions asked can be answered at the meeting, or via a memo circulated to Councillors after the meeting, some questions require further action.
To ensure these questions are recorded and monitored, the attached table is updated, and is provided to Council for information.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “1.2 Our City - Information and advice provided for the decision-making process will be succinct, reasoned, accurate, timely and balanced”.
Financial Implications
Nil
Policy and Governance Implications
Nil
|
That the information provided in the report by the Manager Administration and Governance on Questions Taken on Notice be acknowledged. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Attached is a table of outstanding questions taken on notice from the Council Meetings held from 15 April 2014 to present. Where action has been taken on a particular question, this is noted in the “action” column. A new section has been added to the report where a matter arising has been progressed as a works request so Councillors are provided with an update on those items that require works to be scheduled.
1 Outstanding Questions Taken on Notice, 2014/745⇩
Council Meeting 19 May 2015
5.3 Outstanding Questions Taken on Notice
Attachment 1 Outstanding Questions Taken on Notice
2014/745 OUTSTANDING QUESTIONS TAKEN ON NOTICE
COUNCIL MEETINGS
|
Date of Meeting |
Question |
Responsible Staff Member |
Action |
|
12 May 2015 |
Cr Turner requested a report be provided on Council’s participation in Evocities. |
Manager Corporate and Community Relations |
Report to be provided prior to 30 June 2015. |
|
Cr Turner requested the occupancy rate during peak and off peak season for the cottage at the caravan park |
Manager Corporate and Community Relations |
Information to be circulated to Councillors. |
|
|
Cr Gander requested information on how often the lights in Cook Park are activated and maintained. |
Director Community, Recreation and Cultural Services |
Information to be circulated to Councillors. |
|
|
Cr Duffy requested a copy of the heritage report done on the former hospital site. |
Manager Administration and Governance |
Information to be circulated to Councillors |
|
|
Cr Gryllis requested financial summary tables include the current year in future reports. |
Director Corporate and Commercial Services |
To be provided. |
|
|
Cr Whitton requested information on the cost of Council’s membership of CENTROC. |
Manager Financial Services |
Information to be circulated to Councillors |
|
|
5 May 2015 |
Cr Kidd requested a map showing the bridle paths in Clifton Grove that are currently leased. |
Manager Administration and Governance |
Map emailed to Councillors on 7 May 2015. |
|
7 April 2015 |
Cr Brown requested the City of Orange Traffic Committee review parallel parking line marking in the Central Business District to ensure motorists can identify parking spaces designated as parallel parking. |
Commercial and Emergency Services Manager |
Several carparks have been identified and will be painted in the near future. |
|
Cr Kidd requested an update on progress for managing trucks entering the Anson Street carpark to access Harris Farm Markets. |
Manager Development Assessments |
Information to be circulated to Councillors. |
|
|
17 Mar 2015 |
Cr Taylor requested a review of Council’s process for determining requests to waive hire fees for the Orange Function Centre, and include a review of costs for making the Centre available. |
Director Community, Recreation and Cultural Services |
Information is currently being collated for consideration by Council. |
|
7 Oct 2014 |
Cr Gryllis requested guidance in relation to determining any interest when dealing with company names only and not owners of that company. |
General Manager |
Further clarification is being sought by the Office of Local Government following the training with Councillors held on 23 February 2015. |
|
2 Sept 2014
|
Cr Hamling requested a briefing to consider options for private cars for sale being parked on Council land, particularly on the Northern Distributor Rd and the Escort Way, and Jack Brabham Park. |
Director Development Services |
This item will be included on the Councillor Briefing Schedule. |
|
15 April 2014 |
Cr Taylor requested consideration be given to further noise abatement issues at the residential properties in Anson Street adjacent to the Northern Distributor Road. |
Director Technical Services |
A detailed noise abatement plan involving consideration of earth bunds and associated landscaping is being investigated. On completion, a report will be prepared for Council. |
TRIM REFERENCE: 2015/1107
AUTHOR: Aaron Jones, Manager Financial Services
EXECUTIVE Summary
This report provides the third quarter review of the 2014/18 Delivery/Operational Plan, as required under Section 403 of the Local Government Act 1993. The performance indicators illustrate the progress Council is making on the strategies identified in its strategic planning documents.
This report also provides a summary of Council’s financial performance over the quarter. The Directions (Our City, Our Community, Our Economy and Our Environment) financial summary tables within the attached performance indicators and quarterly review documents have been reviewed and updated and include projects across all four funds (General, Water, Sewer and Central Business District).
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “1.3 Our City - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions”.
Financial Implications
The March Quarterly Review process has identified variations totalling $382,414 to Council’s adopted budget. The effect of these variations reduces Council’s projected year-end position to $1,800,109.
|
Direction |
Adopted Budget at Dec Review |
Proposed Variations |
Revised Budget |
|
Our City |
(25,755,732) |
(123,808) |
(25,879,540) |
|
Our Community |
13,567,039 |
(77,921) |
13,489,118 |
|
Our Economy |
1,874,886 |
970,049 |
2,844,935 |
|
Our Environment |
8,131,284 |
(385,906) |
7,745,378 |
|
Total |
(2,182,523) |
382,414 |
(1,800,109) |
Project year-end result, by Fund, Cost to Council:
|
Fund |
Adopted Budget at Dec Review |
Proposed Variations |
Revised Budget |
|
General |
(1,203,625) |
696,066 |
(507,559) |
|
Water |
(299,313) |
(187,563) |
(486,876) |
|
Sewer |
(660,365) |
(126,089) |
(786,454) |
|
CBD |
(19,220) |
0 |
(19,220) |
|
Total |
(2,182,523) |
382,414 |
(1,800,109) |
The following table presents Council’s project year-end Operating Result, by Fund:
|
Fund |
Adopted Budget at Dec Review |
Proposed Variations |
Revised Budget |
|
General |
65,362 |
(119,596) |
(54,234) |
|
Water |
(171,372) |
(142,563) |
(313,935) |
|
Sewer |
389,754 |
(66,089) |
323,665 |
|
CBD |
60,780 |
0 |
60,780 |
|
Total |
344,524 |
(328,248) |
16,276 |
Further information on the individual variations proposed as part of this review, which have a material effect on this outcome have been detailed in the following schedules.
In reviewing the following schedules, proposed variation amounts in brackets represent either an increase in income or a reduction in expenditure, therefore offer a favourable result.
|
Our City |
Adopted Budget |
Proposed Variation |
Revised Budget |
|
|
|
|
|
|
Employee Costs |
|
|
|
|
Reduction to fund reception office in Civic Centre |
312,870 |
(10,000) |
302,870 |
|
|
|
|
|
|
Materials & Contracts |
|
|
|
|
Reduction to Advertising to fund Bang the Table/ Cleaning Cabins |
130,505 |
(32,500) |
98,005 |
|
Reduction in Website Development to Fund Purchase of Onsite Van at Caravan park |
65,000 |
(18,000) |
47,000 |
|
Bang the Table funded from Advertising |
0 |
22,000 |
22,000 |
|
North Orange Traffic Survey funded from S94 R/A |
0 |
55,000 |
55,000 |
|
S94 Contribution Plan Review funded from S94 R/A |
0 |
40,000 |
40,000 |
|
S94 Future Design funded from S94 R/A |
100,000 |
50,000 |
150,000 |
|
Reduction to M/V costs –Tana Compactor |
652,723 |
(83,200)
|
569,523 |
|
Reduction to Records Destruction to fund Conduct Review Committee |
9,900 |
(6,000) |
3,900 |
|
Reduction to Insurance to fund Conduct Review Committee |
20,000 |
(5,000) |
15,000 |
|
Internal Transfers |
|
|
|
|
Reassignment of Lease charges to Materials and Contracts |
(54,861) |
(15,000) |
(69,861) |
|
Reassignment of fuel income due to reduction to M/V costs –Tana Compactor |
(311,344) |
83,200 |
228,144 |
|
|
|
|
|
|
Other Expenses |
|
|
|
|
Conduct Review Committee Funded from reduction in various accounts |
37,450 |
31,000 |
68,450 |
|
Reduction to clothing to fund Conduct Review Committee |
3,040 |
(2,000) |
1,040 |
|
Reduction to Conference Budget to fund Conduct Review Committee |
24,910 |
(3,000) |
21,910 |
|
Reduction to Telephone Budget to fund Conduct Review Committee |
10,800 |
(3,000) |
7,800 |
|
Reduction to Professional development to fund Conduct Review Committee |
3,170 |
(2,000) |
1,170 |
|
|
|
|
|
|
Capital Items |
|
|
|
|
Furniture for Civic Centre funded from R/A |
0 |
2,875 |
2,875 |
|
Install Office Reception Civic Centre |
0 |
10,000 |
10,000 |
|
Reduction to Plant, as Backhoe not required this financial year |
1,114,450 |
(125,000) |
989,450 |
|
Reduction to Building Maintenance to fund various works – Asset Renewal Fund |
388,013 |
(68,290) |
319,723 |
|
|
|
|
|
|
Restricted Asset |
|
|
|
|
S94 Funding for North Orange Traffic survey |
0 |
(55,000) |
(55,000) |
|
S94 Funding of S94 Contribution Plan Review |
0 |
(40,000) |
(40,000) |
|
S94 Funding of S94 Future Design |
0 |
(50,000) |
(50,000) |
|
Furniture for Civic Centre funded from R/A |
0 |
(2,875) |
(2,875) |
|
Reduction to Building Maintenance to fund various works – Asset Renewal Fund |
(389,913) |
68,290 |
(321,623) |
|
Our Community |
Adopted Budget |
Proposed Variation |
Revised Budget |
|
User Charges & Fees |
|
|
|
|
Increase in income for pool season tickets |
(82,400) |
(30,000) |
(112,400) |
|
Decrease in Dog Impounding fees |
(30,000) |
6,000 |
(24,000) |
|
Decrease in Dog Penalty Notice |
(53,400) |
18,200 |
(35,200) |
|
|
|
|
|
|
Other Revenues |
|
|
|
|
Increase in sales of Pool Merchandise |
(15,000) |
(10,000) |
(25,000) |
|
Increase in Food Services Bus Income |
0 |
(2,053) |
(2,053) |
|
Increase in Festival Small Halls Income |
0 |
(5,000) |
(5,000) |
|
|
|
|
|
|
Grants & Contributions – Operating Purposes |
|
|
|
|
Responsible Pet Ownership Grant |
0 |
(13,636) |
(13,636) |
|
Arts NSW grant received last financial year |
(45,000) |
45,000 |
0 |
|
Celebrating Difference through Dance |
0 |
(5,000) |
(5,000) |
|
Correction to Diversity & Social Cohesion |
3,922 |
(8,922) |
(5,000) |
|
|
|
|
|
|
Capital Contributions |
|
|
|
|
WW1 Project to fund Cenotaph works |
(42,250) |
42,250 |
0 |
|
|
|
|
|
|
Employee Costs |
|
|
|
|
Reduction to fund Materials & Contracts Mowing with Slasher |
180,540 |
(95,000) |
85,540 |
|
Increase due to staff member leaving. |
229,795 |
38,000 |
267,795 |
|
Correction to Diversity & Social Cohesion –Part Time staff |
21,000 |
6,309 |
27,309 |
|
Correction to Diversity & Social Cohesion -Superannuation |
0 |
2,044 |
2,044 |
|
Increase to Ranger Call Outs – funded from reductions in Materials and Contracts |
20,600 |
5,244 |
25,844 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Materials & Contracts |
|
|
|
|
Reduction to Employee Costs fund Materials & Contracts Mowing with Slasher |
35,000 |
95,000 |
130,000 |
|
Increase to Pool merchandise budget funded from increase in Sales of merchandise |
0 |
18,000 |
18,000 |
|
Reduction to Pool maintenance |
25,000 |
(10,000) |
15,000 |
|
Funded from Responsible Pet Ownership Grant |
0 |
13,636 |
13,636 |
|
Reduction in Sports Participant Program to Fund Sec 356 Donation |
15,000 |
(5,000) |
10,000 |
|
Funded from Books on Prescription Grant |
0 |
69,505 |
69,505 |
|
Festival Small Halls Expenditure funded from increase in Income |
0 |
5,000
|
5,000 |
|
Celebrating Difference through Dance funded from grant |
0 |
5,000 |
5,000 |
|
|
|
|
|
|
Capital Items |
|
|
|
|
Robertson Park Amenity Block deferred to 2015/16 |
200,000 |
(193,835) |
6,165 |
|
Increase to Cenotaph project |
200,000 |
125,000 |
325,000 |
|
Pool BBQ Area |
0 |
12,285 |
12,285 |
|
Reduction in Memorial Ave –WW1 Project to fund Cenotaph |
74,500 |
(74,500) |
0 |
|
Theatre Fire Doors funded from R/A |
47,000 |
31,165 |
78,165 |
|
Gallery Stormwater Connection funded from Our City – Electrical Upgrade |
0 |
9,000 |
9,000 |
|
Memorial Hall Switch Board funded from Asset Renewal fund |
0 |
10,000 |
10,000 |
|
Spring Hill Hall Switch Board funded from Asset Renewal fund |
0 |
10,000 |
10,000 |
|
Spring St Childcare Centre building works funded from R/A |
0 |
80,000 |
80,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Restricted Asset (R/A) |
|
|
|
|
Regional Sustainable Collections funded from R/A |
0 |
(45,000) |
(45,000) |
|
Theatre Fire Doors funded from R/A |
0 |
(31,165) |
(31,165) |
|
Memorial Hall Switch Board funded from Asset Renewal fund |
0 |
(10,000) |
(10,000) |
|
Books on Prescription Grant Funding |
0 |
(69,505) |
(69,505) |
|
Spring Hill Hall Switch Board funded from Asset Renewal fund |
0 |
(10,000) |
(10,000) |
|
Spring St Childcare Centre building works funded from R/A |
0 |
(80,000) |
(80,000) |
|
Our Economy |
Adopted Budget |
Proposed Variation |
Revised Budget |
|
User Charges |
|
|
|
|
Misallocation of lease income at Airport. Transfer from user charges to other Income |
(124,296) |
124,296 |
0 |
|
Bloomfield Internal Roads agreement with Ex-Services |
0 |
(110,000) |
(110,000) |
|
Increase in Revenue at Caravan park to fund employee Costs |
(208,432) |
(30,000) |
(238,432) |
|
|
|
|
|
|
Other Income |
|
|
|
|
Misallocation of lease income at Airport. Transfer from user charges to other Income |
0 |
(124,296) |
(124,296) |
|
|
|
|
|
|
Capital Grants |
|
|
|
|
Airport Expansion |
(5,900,000) |
1,225,000 |
(4,675,000) |
|
|
|
|
|
|
Capital Contributions |
|
|
|
|
Airport Expansion |
0 |
(450,000) |
(450,000) |
|
|
|
|
|
|
Employee Costs |
|
|
|
|
Increase in Revenue at Caravan park to fund employee Costs |
60,000 |
30,000 |
90,000 |
|
|
|
|
|
|
Materials & Contracts |
|
|
|
|
Increase to cabin cleaning funded from reduction to Advertising in Our City |
142,650 |
10,500 |
153,150 |
|
Reduction to Chlorination of Water Budget |
3,000 |
(3,000) |
0 |
|
|
|
|
|
|
Borrowing Costs |
|
|
|
|
Additional Loan for Airport –Nil interest repayments in current financial year. |
184,270 |
(184,270) |
0 |
|
|
|
|
|
|
Capital Items |
|
|
|
|
Airport Expansion – Subject to grant funding |
5,028,500 |
2,476,420 |
7,504,920 |
|
Increase to 5190 Mitchell Highway – Funded from R/A |
0 |
7,000 |
7,000 |
|
Increase to 94 Woodward Street – Funded from R/A |
0 |
10,000 |
10,000 |
|
Caravan purchase funded from website reduction |
0 |
18,000 |
18,000 |
|
|
|
|
|
|
Loan Repayments |
|
|
|
|
Additional Loan for Airport – Nil repayments in current financial year. |
228,400 |
(228,400) |
0 |
|
Additional Loan for Airport as resolved from Council |
0 |
(3,641,600) |
(3,641,600) |
|
|
|
|
|
|
Restricted Asset (R/A) |
|
|
|
|
Increase to 5190 Mitchell Highway – Funded from R/A |
0 |
(7,000) |
(7,000) |
|
Increase to 94 Woodward Street – Funded from R/A |
0 |
(10,000) |
(10,000) |
|
T/F to R/A – Borrowed from Asset Renewal Reserve 2013/14 |
50,000 |
1,671,590 |
1,721,590 |
|
Our Environment |
Adopted Budget |
Proposed Variation |
Revised Budget |
|
User Charges and Fees |
|
|
|
|
Reduction to Drainage Diagram Fees |
(99,720) |
11,000 |
(88,720) |
|
Increase to LGA Approvals & GIPA |
(500) |
(6,500) |
(7,000) |
|
|
|
|
|
|
Other Revenues |
|
|
|
|
Increase to Food Premises income |
(12,730) |
(17,200) |
(29,930) |
|
|
|
|
|
|
Grants & Contributions – Operating Purposes |
|
|
|
|
Huntley Rd/ Bloomfields – to fund Bloomfields Internal Road Stage 2/3 |
(110,000) |
110,000 |
0 |
|
Civic Centre Car Park Stormwater Raingarden – NSW Catchment Authority |
0 |
(8,000) |
(8,000) |
|
Girralang East BioBanking contribution |
0 |
(194,180) |
(194,180) |
|
|
|
|
|
|
Employee Costs |
|
|
|
|
Salary savings from vacant positions |
635,946 |
(50,000) |
585,946 |
|
Increase to Salaries due to staff member leaving –Funded from R/A |
219,016 |
18,443 |
237,459 |
|
|
|
|
|
|
Materials & Contracts |
|
|
|
|
Girralang East BioBanking – Funded from Contribution |
0 |
194,180 |
194,180 |
|
Increase to M/V costs funded from savings from Tana –compactor |
0 |
65,000 |
65,000 |
|
Misallocation of Telehandler lease reduction from Materials and Contracts to Internal Transfer |
30,000 |
(30,000) |
0 |
|
Reduction to Advertising - funds not required |
10,490 |
(10,000) |
490 |
|
Reduction to consumables - funds not required |
5,000 |
(5,000) |
0 |
|
Reduction to tool purchase - funds not required |
6,000 |
(6,000) |
0 |
|
Reduction to traffic facilities- funds not required |
20,600 |
(11,436) |
9,164 |
|
Reduction to Traffic facilities PAMP - funds not required |
30,900 |
(30,900) |
0 |
|
|
|
|
|
|
Other Expenses |
|
|
|
|
Increase to Electricity - Blackmans Swamp Stormwater Harvesting funded from materials in contracts |
8,590 |
5,000 |
13,590 |
|
Increase in electricity funded from a reduction to Water Usage |
6,563 |
6,000 |
12,563 |
|
|
|
|
|
|
Internal Transfers |
|
|
|
|
Reduction to M/V costs funded from savings from Tana –compactor |
211,850 |
(83,200) |
128,650 |
|
Misallocation of Telehandler lease reduction from Materials and Contracts to Internal Transfer |
15,000 |
15,000 |
30,000 |
|
|
|
|
|
|
Water Usage - Internal |
|
|
|
|
Increase in electricity funded from a reduction to Water Usage |
18,043 |
(6,000) |
12,043 |
|
|
|
|
|
|
Capital Items |
|
|
|
|
Project Costs – Waste Technical Adviser –Funded from R/A |
5,750 |
50,000 |
57,750 |
|
Reshape Stream bank –McLachlan to Jilba Streets Funded from R/A – Project will not proceed this year |
110,000 |
(110,000) |
0 |
|
S94 –Waratahs Stage 5 Funded from R/A – Project will not proceed this year |
342,420 |
(342,420) |
0 |
|
Mitchell Highway Stormwater Pipe – Funded from R/A |
0 |
20,000 |
20,000 |
|
Ophir Rd, Scour Problem – Funded from R/A |
0 |
25,000 |
25,000 |
|
Flood Routing & Global Mapping Software – Funded from R/A |
0 |
2,500 |
2,500 |
|
SFR Drainage –Sharp Rd – Funded from R/A |
0 |
25,910 |
25,910 |
|
SFR Drainage –Forest Rd West Side – Funded from R/A |
0 |
64,980 |
64,980 |
|
SFR Drainage –Forest to Anson – Funded from R/A |
0 |
35,610 |
35,610 |
|
SFR Drainage –Motel Access – Funded from R/A |
0 |
4,130 |
4,130 |
|
SFR Drainage –Forest Rd Eastern Side – Funded from R/A |
0 |
14,810 |
14,810 |
|
Civic Centre Car Park Stormwater Raingarden – Funded from NSW Catchment Authority Contribution, and R/A |
0 |
13,930 |
13,930 |
|
|
|
|
|
|
Restricted Asset |
|
|
|
|
Project Costs – Waste Technical Advise –Funded from R/A |
0 |
(50,000) |
(50,000) |
|
Reshape Stream bank –McLachlan to Jilba Streets Funded from R/A – Project will not proceed this year |
(110,000) |
110,000 |
0 |
|
S94 –Waratahs Stage 5 Funded from R/A – Project will not proceed this year |
(342,420) |
342,420 |
0 |
|
Mitchell Highway Stormwater Pipe – Funded from R/A |
0 |
(20,000) |
(20,000) |
|
Ophir Rd, Scour Problem – Funded from R/A |
0 |
(25,000) |
(25,000) |
|
Flood Routing & Global Mapping Software – Funded from R/A |
0 |
(2,500) |
(2,500) |
|
SFR Drainage –Sharp Rd – Funded from R/A |
0 |
(25,910) |
(25,910) |
|
SFR Drainage –Forest Rd West Side – Funded from R/A |
0 |
(64,980) |
(64,980) |
|
SFR Drainage –Forest to Anson – Funded from R/A |
0 |
(35,610) |
(35,610) |
|
SFR Drainage –Motel Access – Funded from R/A |
0 |
(4,130) |
(4,130) |
|
SFR Drainage –Forest Rd Eastern Side – Funded from R/A |
0 |
(14,810) |
(14,810) |
|
Civic Centre Car Park Stormwater Raingarden – Funded from NSW Catchment Authority Contribution, and R/A |
0 |
(5,930) |
(5,930) |
Policy and Governance Implications
This report is prepared in accordance with the Integrated Planning and Reporting Guidelines issued by the Office of Local Government.
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1 That the information provided in the report by the Manager Financial Services on the Quarterly Review and Performance Indicators – January to March 2015, be acknowledged. 2 That the variations proposed as part of the March Quarterly Review amounting to $382,414 be adopted. |
further considerations
The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:
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Service Delivery |
The performance indicators highlight progress in achieving the strategies and actions set by Council’s Delivery/Operational Plan. The “traffic light” indicators show the status of progress. |
SUPPORTING INFORMATION
Quarterly Budget Review
Schedules for the major variations proposed for each for the four Directions are shown in the financial implications section of this report.
Additional details of Council’s “Other Expenses” identified in the attached financial schedules are provided in the following table:
Report by Responsible Accounting Officer
The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulation 2005.
As the acting Responsible Accounting Officer it is my opinion that the Quarterly Budget Review Statement for Orange City Council for the quarter ended 31 March 2015 indicates that Council’s projected financial position at 30 June 2015 will be satisfactory having regard to the project estimates of income and expenditure, and variations contained therein.
Major Projects
The following tables provide an update on the progress of the major capital projects identified in Council’s Adopted Budget. The percentage completed column compares the expenditure up to the end of March, to Council’s Adopted Budget. The percentage completed calculation does not include any adjustments proposed as part of the March Review. The adjustments are presented in the “Mar Review Adjust” column.
1 Performance Indicators - Quarter 3, D15/10998⇩
2 Financial Summaries March 2015 Review, D15/12343⇩
Council Meeting 19 May 2015
5.4 Quarterly Review and Performance Indicators - January to March 2015
Attachment 1 Performance Indicators - Quarter 3
Quarterly Performance Indicators
2014/2018 Delivery/Operational Plan
Quarter 3 – January to March 2015
D15/10998
OUR CITY
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Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent |
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Strategy 1.1 – Provide easily obtainable information on the legal responsibilities of Councillors, Council staff and the community |
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Ref |
Task |
Performance Indicator |
Status |
Progress Report |
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1.1.1 |
Develop Delegations and Sub-Delegations Register |
Review Delegations and Sub-Delegations Register for legislative compliance quarterly |
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Draft Sub-Delegations prepared during the quarter, to be rolled out to staff over the next quarter. |
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1.1.2 |
Provide information to Councillors on training and development opportunities |
Information provided to Councillors on training opportunities |
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Information provided to Councillors on training opportunities. Training was conducted during the quarter on the Code of Conduct and Effective Meeting Procedures. A number of Councillors attended the Regional Airport Development Conference held during the quarter. |
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1.1.3 |
Ensure Council maintains an internet and social media presence |
Comprehensive review of Council’s website by June 2015 |
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Information on Council's website and social media is reviewed and updated regularly, with current news and events listed on a daily basis. In this quarter Council undertook a soft launch an E news service. There are currently 108 subscribers. |
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New features added to Council’s website and social media pages |
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Quarterly review of information provided on Council’s website |
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1.1.4 |
Complete implementation of the Enterprise Risk Management Program (by April 2015) |
Action Plans being completed as per schedule of ERM Risk Assessments |
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Monitoring of Action Plans continued during the quarter. New Risk Assessments commenced in relation to safety. Upgrades to the Pulse Software system have been finalised to allow improved reporting and montoring, and email notification to staff when a risk or an action is assigned. |
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At least three new risk assessments conducted during the quarter |
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Monitoring framework established by December 2014 |
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Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent |
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Strategy 1.2 - Information and advice provided for the decision-making process will succinct, reasoned, accurate, timely and balanced |
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Ref |
Task |
Performance Indicator |
Status |
Progress Report |
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1.2.1 |
Manage Council’s electronic document management system |
Incoming correspondence processed daily |
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All incoming mail is processed daily. Records are destroyed within the parameters set by the NSW Government (and set out in General Authority 39 - State Records). |
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Records retained/destroyed in accordance with GA39 |
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1.2.2 |
Provide financial reporting with reference to the Long Term Financial Plan and Delivery/Operational Plan requirements |
Annual financial statements finalised by November |
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Annual
financial statements were finalised during the last quarter. |
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Quarterly reports presented to Council within two months of the end of each quarter |
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1.2.3 |
Establish and manage Council's Community Committee Network |
Conduct general training for Committee Clerks in November annually |
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The
Committee Meeting schedule set by Council in the last quarter has been
communicated to all members, and meeting dates set. During the quarter,
training was held for Councillors and staff in effective meeting procedures.
Confirmation of the role of Committee Clerks was reiterated after this
training, and enhanced training with Committee Clerks undertaken last year. |
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Establish annual Committee Meeting schedule in November annually |
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Report on establishment of Committees in September annually |
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Review of Committees terms of reference/charters undertaken in October annually |
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Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent |
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Strategy 1. 3 - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions. |
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Ref |
Task |
Performance Indicator |
Status |
Progress Report |
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1.3.1 |
Provide a framework for development in the city through the Orange Local Environmental Plan (OLEP) 2011, plans of management and the Development Control Plan |
Develop and have adopted Development Control Plan (DCP) 2012 by June 2015 |
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Orange Local Environmental Plan gazetted and A1-A4 either in train or gazetted. Orange DCP 2015 is in draft. |
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South Orange land use masterplanning completed by June 2015 |
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1.3.2 |
Review and report on the five key areas of our environment (water, air, biodiversity, soil, salinity) through preparation of the State of Environment Report (SOE) |
Publish the annual SOE by November |
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The State of the Environment Report was completed in the previous quarter. |
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1.3.3 |
Support Local Emergency Management Committee (LEMC) |
Organise and attend quarterly meetings of the (LEMC) |
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The first combined Orange and Cabonne LEMC meeting was held during the quarter, with key items endorsed including the Orange Airport Emergency Plan. The new format for the EMplan was discussed. |
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1.3.4 |
Support the Rural Fire Service |
Attend pre and post season Bush Fire Management Committee Meetings |
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Meetings of the Bush Fire Management Committee and the Bush Fire Liaison Committee were attended during the quarter |
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Attend quarterly Bush Fire Liaison Meetings |
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Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent |
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Strategy 1. 3 - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions. |
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Ref |
Task |
Performance Indicator |
Status |
Progress Report |
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1.3.5 |
Develop and implement the suite of Integrated Planning and Reporting documents |
Comprehensive review of the Community Strategic Plan by March 2016 |
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The next suite of Integrated Planning and Reporting documents were prepared and placed on exhibition following the 31 March 2015 Extraordinary meeting of Council |
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Minor review of the Community Strategic Plan by February annually |
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Preparation of the Annual Report by October annually |
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Review of the Asset Management Policy and Plans by February annually |
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Review of the Community Engagement Strategy by June 2015 |
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Review of the Long Term Financial Plan by February annually |
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Review of the Workforce Management Plan by February annually |
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Objective 1 - In complying with the Local Government Act, Environmental Planning and Assessment Act and other relevant legislation, decisions and planning are merit based, informed, impartial and consistent |
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Strategy 1.4 – Ensure a framework that Council’s policies, procedures and programs relate to the vision and directions of the Community Strategic Plan, including a disability action plan. |
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Ref |
Task |
Performance Indicator |
Status |
Progress Report |
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1.4.1 |
Strategic and Operational Policy Review Schedule developed and adopted. |
Policies reviewed in accordance with the Review Schedule, including the Code of Conduct by March annually, the Code of Meeting Practice by April annually, the Councillor Payment of Expenses and Provision of Facilities in September annually |
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A number of policies were reviewed during the quarter, including the Outdoor Dining Policy which generated a number of submissions. Council also adopted a range of policies, including the Complaints Management Policy, Fraud and Corruption Prevention Policies, Public Interest Disclosures and a range of policies relating to the operation of the Orange Regional Gallery, |
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1.4.2 |
Ensure Councillors are aware of key Policy requirements |
Training for Councillors in the Code of Conduct and Code of Meeting Practice annually in December (except in election years, then October |
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Training for Councillors in Code of Conduct and Effective Meeting Procedures was undertaken during the quarter. |
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Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange |
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Strategy 2.1 - Provide a flexible and adaptable community engagement process for gathering and disseminating information, ideas and responses. Engage with the community through a variety of formats including traditional media, emerging technologies, Committees and forums. |
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Ref |
Task |
Performance Indicator |
Status |
Progress Report |
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2.1.1 |
Promote Council's activities through media releases, media briefings and host community information sessions when appropriate |
Issue media releases at a minimum of one weekly |
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Media releases and briefings issued at least one per week. This information also provides the basis of postings on the website and social media. Council is continuing to promote the E news service. |
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Provide at least one media briefing per week |
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Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange |
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Strategy 2.2 - Provide Council Customer Service that is easy to access and use, interactive and responsive |
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Ref |
Task |
Performance Indicator |
Status |
Progress Report |
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2.2.1 |
Provide a one-stop customer response service |
Provide an after-hours response service |
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Council continues to provide an after-hours phone service. Customers can log requests through the Council's website and all requests are assigned to relevant staff through Council's Customer Request System. |
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Respond to issues reported through Council's internet site within 14 days |
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2.2.2 |
Annually review the Customer Service Obligation Policy and ensure all staff comply with the requirements of the policy |
Customer Service Obligation Policy reviewed annually in April and distributed to staff |
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The Review of the Customer Service Obligation Policy will commence in the next quarter. |
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Objective 2 - Provide multiple opportunities for the community to engage in planning, policy and advocacy for the development and direction of the City of Orange |
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Strategy 2.3 - Facilitate community input into local and regional strategic lobbying and advocacy initiatives for the needs and aspirations of the people of the City of Orange to external stakeholders. |
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Ref |
Task |
Performance Indicator |
Status |
Progress Report |
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2.3.1 |
Establish Committees with community members to assist Council in developing and managing projects |
Meeting schedule developed for all planned meetings |
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Recruitment of vacant positions on Community Committees has been the focus of the last quarter, with only three vacancies remaining at the time of writing. Two scheduled meetings have been postponed during the quarter, as a result of Councillors being unable to attend due to Council business. These meetings were re-scheduled to a more suitable time for all members. The next years meeting dates have been set and advised to all members. |
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Number of scheduled meetings held |
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Recruit Committee members as required |
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2.3.2 |
Maintain membership of key lobby groups to advance regional priorities |
Build on relationships with key lobby groups including but not limited to CENTROC, NetWaste, Regional Development Australia, Central NSW Tourism, Regional Cities, Central West Libraries, Bathurst, Orange, Dubbo Alliance, and Association of Mining Related Councils |
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Council maintained relationships with key lobby groups in the region. |
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Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders, recognising the special needs of older residents and people from culturally diverse/non-English speaking backgrounds |
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Strategy 3.1 - Provide opportunities for potential candidates who wish to stand for Local Government elections to become familiar with Council processes, activities and services |
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Ref |
Task |
Performance Indicator |
Status |
Progress Report |
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3.1.1 |
Conduct candidate information sessions in conjunction with the NSW Electoral Commission and Electoral Funding Authority |
Information sessions conducted |
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This action will commence in 2016. |
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Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders, recognising the special needs of older residents and people from culturally diverse/non-English speaking backgrounds |
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Strategy 3.2 - Provide a framework for staff to exercise the opportunity to build on and develop their leadership potential, as well as recognising the value of older workers |
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Ref |
Task |
Performance Indicator |
Status |
Progress Report |
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3.2.1 |
Implement the Workforce Management Plan |
Develop and implement a Safety Plan by December 2014 |
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170 employees have completed their performance reviews online with a further 93 commencing the process. A draft Learning and Development Plan for 2015/16 has been compiled based on identified training from performance reviews. Critical positions identified for succession planning with meetings to be held with the incumbents of these positions to undertake the critical position action plan. Safety policies drafted for Lone Worker and Fatigue Management as well as the update and approval of Council's overarching Safety Policy. |
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Develop and implement review of Employee Performance Review process by June 2015 |
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Implement changes from the Recruitment Review process by December 2014 |
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Implement e-learning solution by October 2014 |
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Review Equal Employment Opportunity Management Plan by December 2014 |
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Succession planning review complete by June 2015 |
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Objective 3 - Provide appropriate frameworks that promote the identification, growth and development of current and future leaders, recognising the special needs of older residents and people from culturally diverse/non-English speaking backgrounds |
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Strategy 3.3 - Recognise that members of the community will take different leadership pathways, the Council will support this growth and development through appropriate activities, initiatives and assistance |
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Ref |
Task |
Performance Indicator |
Status |
Progress Report |
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3.3.1 |
Apply Council's adopted Donations and Grants Policy to support community excellence |
Report requests for support to Council quarterly |
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Quarterly reports presented to Council in accordance with Policy. |
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Objective 4 - Build on the capacity of the City as a leader by participating in local, regional, national and global organisations, networks and initiatives |
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Strategy 4.1 - Continue to deliver a leadership role as a major entity in the region and actively contribute to the future direction of local, regional and national initiatives to support and facilitate improved outcomes for the community |
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Ref |
Task |
Performance Indicator |
Status |
Progress Report |
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4.1.1 |
Engage with State and Federal Governments on funding and policy matters |
Demonstrated advocacy on emerging strategic matters important to the City and region |
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Interaction with Office of Local Government regarding Fit for Future policy and funding opportunities. |
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Demonstrated advocacy on key community issues |
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Objective 4 - Build on the capacity of the City as a leader by participating in local, regional, national and global organisations, networks and initiatives |
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Strategy 4.2 - Actively contribute to the future direction of international strategic initiatives to build capacity and cross-cultural understanding |
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Ref |
Task |
Performance Indicator |
Status |
Progress Report |
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4.2.1 |
Maintain strong cultural linkages |
Maintain Sister Cities relationships with Timaru, New Zealand; Ushiku, Japan; Orange, California; Mt Hagen, Papua New Guinea |
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Cultural linkages with our Sister Cities continued to be supported over the quarter. It included a visit by students from Ushiku. As part of the visit and in celebration of the 25 year connection between the cities, Council presented a banner to the students. |
OUR COMMUNITY
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Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle |
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Strategy 5.1 - Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities |
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Ref |
Task |
Performance Indicator |
Status |
Progress Report |
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5.1.1 |
In conjunction with the community, develop strategies for public open space |
Bicycle Plan reviewed by July 2015 |
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Final draft of the Orange Botanic Gardens Precinct Master Plan received and reviewed. Report prepared for Council to place the draft plan on public exhibition. |
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Botanic Gardens Master Plan reviewed by July 2015 |
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Cook Park Master Plan reviewed by July 2016 |
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Playground Strategy reviewed by July 2016 |
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5.1.2 |
Review and implement the Pedestrian Access Mobility Plan |
Actions implemented in accordance with the Plan |
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Consideration will be given to providing funds in the next Delivery/Operational Plan. |
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Pedestrian Access Mobility Plan reviewed by July 2015 |
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5.1.3 |
Increase and improve public open space accessibility and facilities for a broad range of members of the community. |
Design and construct the Moulder Park Youth Precinct by June 2015 |
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Moulder Park
youth precinct works commenced, including the installation of shared pathway
and bridge crossing Rifle Range Creek and youth seating structures at the
John Lomas Skate Facility. Youth play facility items ordered for installation
in final quarter. |
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Installation of seating and shelters to Wetlands by June 2015 |
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Sir Jack Brabham Park shared path network sealing of gravel sections for improved accessibility by June 2015 |
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Undertake Ploughmans Wetland State 2 pathway (boardwalk) by June 2015 |
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Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle |
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Strategy 5.1 - Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities |
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Ref |
Task |
Performance Indicator |
Status |
Progress Report |
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5.1.4 |
Showground utilisation and servicing plans developed |
Develop detailed costed Capital Works program |
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Tender for construction of multi-purpose pavilion due for release April 2015. Engaged user groups for future use. Future bookings for showground and pavilion secured. |
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Identify potential users of facilities and promote availability |
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Objective 5 - Provide a broad range of equitable and affordable opportunities for the community to enjoy a healthy and active lifestyle |
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Strategy 5. 2 - Maintain and renew recreational spaces and infrastructure assets as specified within the Asset Management Plan at agreed levels of service to optimise community use |
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Ref |
Task |
Performance Indicator |
Status |
Progress Report |
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5.2.1 |
Implement maintenance activities for parks infrastructure (seats, signs, fences, pathways playgrounds) to ensure items are maintained appropriately |
Engage Playground Consultant to undertake playground safety inspections on a three year interval |
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Furniture
and facility oiling has been undertaken during the reporting period. |
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Re-oil the Orange Adventure Playground by June bi-annually |
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Repaint/oil seats in Cook Park and the Orange Botanic Gardens by June annually |
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Sir Jack Brabham Park irrigation extension and drainage completed by June 2015 |
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Undertake recorded playground inspections on a monthly basis |
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5.2.2 |
Implement renewal and expansion of recreational assets |
Botanic Gardens – Development of Rosacea Garden by December 2014 |
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Wade Park
boundary fence upgrade to a picket fence completed. |
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Botanic Gardens – Redevelopment of stormwater filtration ponds by June 2015 |
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Cook Park – Restoration of James Dalton Fountain by June 2015 |
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Cutcliffe Park renewal of cricket nets by June 2015 |
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Installation of shade cloth at Spring Hill Park playground by June 2015 |
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Wade Park flood lighting by June 2016 |
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Wade Park picket fence by October 2014 |
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Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community |
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Strategy 6.1 - Identify changing community aspirations and undertake community engagement and planning for the development and support of sporting and recreational services |
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Ref |
Task |
Performance Indicator |
Status |
Progress Report |
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6.1.1 |
Support the implementation of the Council on the Ageing Plan for Orange |
Council on the Ageing Plan reviewed at quarterly meetings of the Ageing Community Committee and actions completed |
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Council resolved to undertake some planning to develop an Action Plan for the newly combined Ageing and Access Community Committee, this will assist in implementing the requirements for recognition as a World Health Organisation Age Friendly City. |
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Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community |
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Strategy 6. 2 - Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities. |
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Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
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6.2.1 |
Work with existing and emergent groups for the development of Sir Jack Brabham Park |
Design, planning and construction of Sir Jack Brabham Sports Centre complete by June 2015 |
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Detailed design and tender document preparation for the Sir Jack Brabham Sports Centre continues. |
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6.2.2 |
Rectangular playing field development finalised |
Planning of rectangular playing field by June 2015 |
|
Negotiations for purchase of land due for finalisation June 2015. Planning for site commenced.
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Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community |
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Strategy 6.3 - Ensure the sporting and recreational facilities, programs, activities and health programs provided by Council are effectively and efficiently managed, affordable and support healthy lifestyle choices. |
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Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
6.3.1 |
Support and work with sporting organisations to secure events for the Orange region |
Support at least three major events annually |
|
Council was directly responsible for securing the
following sporting events during the quarter: Orange Triathlon 2015 Skate Australia Derby Fest 2015 NSW Men’s Seniors Golf Championships NSW Women’s Seniors Golf Championships
Support was also provided to the following sporting
events 2015 NSW Country Cricket Championships Final 2015 Colour City Running Festival 2015 Great Volcanic Mountain Challenge
|
|
6.3.2 |
Operate the Orange Aquatic Centre |
Centre complies with Royal Life Saving Society and NSW Health guidelines |
|
Repair works have begun at the Centre and these should be completed in the next quarter. The opportunity was taken to repaint the Toddlers Pool while the pool hall was closed. There were 872 learn to swim students for the last quarter and 37636 people attended the centre. Regular water samples have been taken with no issues being identified. |
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Objective 6 - Encourage and support the development and growth of sport, recreational, healthy and active living pursuits, that are inclusive and adapted to the needs of a diverse community |
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Strategy 6. 4 - Encourage partnerships with community groups, government agencies and the business sector for the achievement of improved healthy lifestyle choices for the community |
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Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
6.4.1 |
Provide healthy and active living recreational activities for older people, people with a disability and younger people |
Provide recreational activities including after school and school holiday activities for identified young people |
|
Teen Time
provided after school and vacation care programs for up to 9 high school aged
students with disability. |
|
6.4.2 |
Engage the community in the Parks Alive program and environmental activities |
Engage four schools per annum in the Parks Alive program |
|
In the quarter 9 community engagements were held including 2 Bill's Bush Tours, 2 community tree planting days, (Nelson and Ken Rawle Parks), 2 events with local schools, 2 community weed wacker days and 1 presentation to the Cadia Garden club |
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Four community events held per annum (eg promotion at Australian National Field Days in October annually) |
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Four educational activities per annum (eg wetlands walks) |
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|
Four tree playing days per annum |
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|
6.4.3 |
Work with community organisations and agencies to develop and operate programs which have a positive impact on community health |
Provide support and encouragement for community activities that raise awareness and promote healthy lifestyles, eg Relay for Life, Eight Day Games etc |
|
Council
provided support to the following: |
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Objective 7 - Encourage resident and Government involvement to ensure a supportive and safe City |
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Strategy 7.1 - Feel safe in our homes and wider community by undertaking community engagement to keep plans and policies current for crime prevention, emergency service response, community safety and amenity, and promoting healthy and accessible links for older people and youth. |
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Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
7.1.1 |
Engage the community in addressing crime |
Participate in Crime Prevention Partnership (CCP) |
|
Council is represented
on the Orange Liquor Accord and the Crime Prevention Partnership. |
|
Participate in the implementation of the CCP Action Plan |
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|
Participate in the Orange Liquor Accord |
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|
Promote the Operation Never Again program |
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|
7.1.2 |
Evaluate the implementation of the Children (Protection and Parental Responsibility) Act 1997 using collected data and community perception surveys (operational area only approved until 2014-15) |
Compile and submit six monthly reports on the implementation of the Act |
|
Implementation report for the period 1 July to 31 December 2015 submitted to the NSW Attorney General. The NSW Attorney General has acknowledged receipt of Council's submission to reinstate the Operational Area of the Children (Protection and Parental Responsibility) Act 1997, after its expiry on 30 June 2015. |
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Objective 7 - Encourage resident and Government involvement to ensure a supportive and safe City |
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|
Strategy 7.2 - Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people |
||||
|
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
7.2.1 |
Conduct the Orange and Cabonne Road Safety Program |
Implementation of the Road Safety Officer Action Plan |
|
Attendance
at City of Orange Traffic Committee and Cabonne Shire Traffic Committee
meetings. Presented two PCYC Traffic Offenders Intervention programs. Liaised
with App developer re the planned drives for Orange and Cabonne leaners
drivers App. Implemented Free Cuppa for the Driver in Orange and
Cabonne. Supported Free Cuppa for the Driver FaceBook page and twitter
by the use of over 800 postings and tweets. This page now has 1,530
likes. |
|
7.2.2 |
Review, maintain and renew CCTV in public places as required |
CCTV system operating in compliance with Orange CBD CCTV Memorandum of Understanding between Orange City Council and the Canobolas Local Area Command |
|
CCTV systems in place and requirements frequently reviewed and considered. |
|
7.2.3 |
Manage Companion Animals |
Facilitate bi-monthly meetings of the Companion Animals Community Committee |
|
Ranger patrols were provided. Dog attacks were
generally higher in the first part of the quarter which resulted in increased
regulatory action, however attack numbers have returned to average. |
|
Impounding service provided |
||||
|
Review of Companion Animals Management Plan annually in August |
||||
|
Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population |
||||
|
Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services, that reflect the interests and aspirations of the broader and culturally diverse community |
||||
|
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
8.1.1 |
Implement the Central West Libraries Strategic Plan |
Actions implemented in accordance with the Strategic Plan |
|
Work continued on the development of the Central West Libraries Strategic Plan. |
|
8.1.2 |
Implement the Strategic Plan for the Orange Civic Theatre and Orange Function Centre |
Actions implemented in accordance with the Strategic Plan |
|
The Strategic Plan development continued in the quarter and the final draft is current being reviewed. |
|
8.1.3 |
Implement the Strategic Plan for the Orange Regional Gallery |
Actions implemented in accordance with the Strategic Plan |
|
Programs, in association with exhibitions, continue to be developed and implemented. Planning continues on the Gallery's calendar of exhibitions with exhibitions for 2016 mostly scheduled. Strategies to increase community engagement in the scheduling of exhibitions are being developed. |
|
8.1.4 |
Progress the development of the Orange Regional Museum |
Construction of the Orange Regional Museum by December 2015 |
|
Construction of the Orange Regional Museum progressing Planning for exhibitions commenced Funding from State government and other sources being explored |
|
Continue to explore funding sources |
||||
|
Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population |
||||
|
Strategy 8.1 - Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services, that reflect the interests and aspirations of the broader and culturally diverse community |
||||
|
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
8.1.5 |
Deliver annual performing arts program |
Assist local schools and the Orange Eisteddfod Society to present well managed programs annually |
|
The first
two productions in the 2015 Subscription Season have been a great success
with both shows at capacity. The 2015 Season has seen 595 patrons
participate in the program. |
|
Develop a subscription season with no less than 15 productions by December annually |
||||
|
Ensure no less than three dedicated children's productions are programmed by December annually |
||||
|
Through the "Road Works" consortium, present two works which provide audience engagement opportunities |
||||
|
8.1.6 |
Deliver the Orange Regional Gallery program |
Mount 25 exhibitions at the Gallery annually |
|
Three
exhibitions were installed during the quarter. |
|
Conduct a range of public programs including floor talks, art tours, workshops, children's art classes, special events and lectures |
||||
|
Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population |
||||
|
Strategy 8.2 - Seek innovative and creative solutions in partnerships with key stakeholders that convert the demonstrated community need for cultural services/facilities to infrastructure and activities. |
||||
|
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
8.2.1 |
Deliver the Orange Library Service |
Deliver on-line programs (e-smart libraries, Tech Savvy Seniors) in accordance with funding agreements |
|
Conditions
of the Joint Agreement and other strategic documents met. |
|
Deliver the Library Service in accordance with the Central West Libraries Strategic Plan and Central West Libraries Joint Agreement |
||||
|
Provide a calendar of events and activities by February |
||||
|
Provide early childhood literacy programs that meet National Public Library Standards and Guidelines |
||||
|
Provide heritage collections and services (Local Studies, Family History) |
||||
|
Refurbish the Library to "People Places" Guidelines by December 2015 |
||||
|
8.2.2 |
Make the Library's heritage collections available on-line |
Digitise oral history stories (from cassettes) by December 2014 |
|
Loading of digitised content onto Library Management system postponed until May 2015. |
|
8.2.3 |
Link visual arts with other organisations via partnerships and other innovative shared events |
Explore further funding sources from environmental organisations and other partnerships by December 2014 |
|
Two
partnership events with Friends of the Gallery were held in the quarter
including a film event fundraiser, and the Alan Sisley Memorial Oration. The
Gallery also partnered with the Friends in delivering the Chroma primary
school student workshop program. |
|
Mount at least four events with Friends of the Gallery annually |
||||
|
Participate in the Taste Orange Festival |
||||
|
Partner with the Orange Arts Festival 2015 and include local schools |
||||
|
8.2.4 |
Partner with the Orange Health Service (OHS) in providing innovative events |
Conduct art in health program |
|
A selection of new art works was installed in March, along with associated interpretation. |
|
Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population |
||||
|
Strategy 8.3 - Ensure the precincts, buildings, programs and activities provided by the Council’s Cultural Services are professionally managed |
||||
|
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
8.3.1 |
Provide for the management and operation of Central West Libraries on behalf of the Member Councils |
Requirements of the Library Act 1939 and the Central West Libraries Joint Agreement are met |
|
Requirements of the Library Act 1939 and the Central West Libraries Joint Agreement were met during the quarter. |
|
8.3.2 |
Continue to support the Orange and District Historical Society to document and evaluate their collection |
Rationalisation of storage finalised by December 2014 |
|
Staff continue to work with the Orange and District Historical Society to document and rationalise their collection. |
|
8.3.3 |
Implement programs and manage Council's heritage assets through community leadership |
Complete audit of all Council-owned heritage buildings by December 2014 |
|
Audit of
Council owned properties progressing in conjunction with Council's Heritage
Adviser |
|
Implementation of Heritage Strategic Plan |
||||
|
Interpretative signs program developed by June 2015 |
||||
|
8.3.4 |
Implement the Spring Hill Masterplan and the Lucknow Masterplan |
Implement actions in accordance with each Masterplan |
|
A Memorial
Avenue of Trees have been planted in Alf Read Park |
|
8.3.5 |
Continue to implement Regional Sustainable Collections Projects |
Program of strategies developed in partnership with regional museums, cultural groups and Council's cultural facilities |
|
Orange Health Service documentation continuing. A program to document the RSL Museum commenced in January 2015. Villages of the Heart held a Farewell Dr Rowland Dinner at Carcoar in March 2015 with 65 people attending. The museum program continues to work with Electrolux. Exhibition panels for Emmaville Cottage are currently in draft format. |
|
8.3.6 |
Manage the Orange Regional Museum |
Ensure the Museum meets Museum Australia National Standards |
|
Consultants engaged to develop a concept design for the internal spaces of the Orange Regional Museum. |
|
Objective 8 - Support the growth and development of a responsive, creative, innovative, learning and culturally rich community that is inclusive and adapted to the needs of a diverse population |
||||
|
Strategy 8.4 - Acknowledge our diverse cultural heritage by encouraging and implementing programs and events that tell the stories of the urban, village and rural communities and their people |
||||
|
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
8.4.1 |
Deliver a program to commemorate the Centenary of World War I 2014-2018 |
Facilitate bi-monthly Working Party meetings |
|
Bi-monthly working party meetings held. Items added to blog and linked social media daily. Regular media stories |
|
Publish Centenary of World War I in Orange blog from July 2014 |
||||
|
8.4.2 |
Support heritage conservation in the City |
Implementation of the 2014/2017 Heritage Strategic Plan in relation to urban design management |
|
Council's Heritage Strategy continues to be implemented. Planning for a museum open day to be held in May 2015 as an opportunity to develop cultural heritage tourism in the region with Wentworth Mine, Emmaville Cottage and the Lake Canobolas Pump House open. |
|
NSW Heritage branch three year funding agreement obligations met |
||||
|
8.4.3 |
Deliver a range of programs to promote cultural diversity |
Continue the development of the Wentworth Mine Site to 2019 |
|
Discussions with the Aboriginal community to implement the Aboriginal History of Orange continues to be undertaken. Villages of the Heart program continues with a range of public programs being developed. |
|
Deliver a program to interpret the Aboriginal history of the Orange region by June 2015 |
||||
|
Deliver the "Villages of the Heart" project by June 2016 |
||||
|
Develop a thematic history of the Chinese to Orange and district by June 2016 |
||||
|
Develop the Emmaville Cottage by June 2016 |
||||
|
Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community |
||||||||||
|
Strategy 9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability. |
||||||||||
|
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
||||||
|
9.1.1 |
Evaluate existing, plan new and determine funding and operational needs for programs for young people |
Implement programs as identified by the Youth Forum by June 2015 |
|
Cadia Valley Operations has provided $10,000 towards the implementation of the Merge program for 2015. A grant from the Department of Social Services of $30,000 has been approved for the Merge program. A series of after school activities including learn to swim programs have been provided for approximately 35 targeted young people. |
||||||
|
9.1.2 |
Prepare for the implementation of "consumer directed service delivery" |
Consult with key stakeholders to determine impacts by June 2015 |
|
A Gap Analysis was conducted in preparation for the Third Party Verification of Council's Ageing and Disability Services. Council is currently negotiating with Council of the Ageing to conduct a community consultation with older people and people with disability in relation to service delivery changes. |
||||||
|
Continue to provide a high quality, sustainable service that meets the needs of the client group |
||||||||||
|
Identify service delivery changes required by June 2015 |
||||||||||
|
9.1.3 |
Provide support to Home and Community Care Services in the Central West |
Compliance with HACC Development Officer Plan |
|
Presentation
to Central West Community Care Forum, 18 site visits, interagencies included
Central West Community Care Forum, Food Forum, Home Modifications and
Maintenance Forum, HACC Development Officers Network, Community Care Issues
Forum, Aboriginal Gathering and local interagencies. |
||||||
|
Meetings of interagencies attended |
||||||||||
|
Prepare for transition to new funding arrangements in July 2015 through training and strategic planning |
||||||||||
Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community |
||||||||||
|
Strategy 9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability. |
||||||||||
|
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
||||||
|
9.1.4 |
Liaise with the Community Working Party to determine culturally appropriate responses to the needs of the Aboriginal community |
Development and implementation of programs as identified as Council priorities by the OCAWP |
|
Council
continues to liaise with the Orange Aboriginal Community Working Party
concerning the implementation of the strategies of the Social Development
Plan. |
||||||
|
Liaison with relevant community bodies |
||||||||||
|
9.1.5 |
Engage with the local culturally and linguistically diverse community to identify needs and opportunities |
Funding opportunities identified and sourced by December 2014 |
|
A new
funding agreement was entered into with the Department of Social Services (1
March 2015 to 30 June 2018) for a Settlement Grants Program to support newly
arrived migrants and refugees of up to 5 years residency on permanent visas. |
||||||
|
Implement programs in accordance with funding provided by the Community Relations Commission and Department of Social Services |
||||||||||
Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community |
||||||||||
|
Strategy 9.1 - Undertake community engagement, identify changing community aspirations, undertake planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability. |
||||||||||
|
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
||||||
|
9.1.6 |
In line with Council's Statement of Commitment to the Aboriginal Community, work with the Community Working Party to achieve the outcomes of the Orange Aboriginal Social Plan |
Support the implementation of the Orange Aboriginal Social Plan by June 2015 |
|
Council is
negotiating with the Department of Prime Minister and Cabinet regarding
proposed projects under the Indigenous Advancement Strategy. |
||||||
|
||||||||||
|
Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community |
||||
|
Strategy 9.2 - Ensure the precincts, buildings, programs and activities provided by Council’s children’s services are professionally managed |
||||
|
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
9.2.1 |
Deliver quality children's services |
Services comply with National Standards and achieve successful assessment in accordance with the National Quality Framework |
|
Utilisation
rates for the quarter were: |
|
Utilisation rates of Council's Children's Services |
||||
|
Objective 9 - Encourage and support the development and growth of services that recognise the diverse needs within the community |
||||
|
Strategy 9.3 - Ensure the precincts, buildings, programs and activities provided by the Council’s ageing and disability services are professionally managed, integrated and meet demonstrated needs. |
||||
|
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
9.3.1 |
Utilise available government funding to support the delivery of accessible and affordable services for older people and people with a disability |
Funding options identified and grant applications submitted |
|
Council has
been notified by the NSW Department of Family and Community Services that
funding will be extended to 30 June 2018. |
|
Relevant reporting requirements met |
||||
|
9.3.2 |
Provide supported accommodation services to adults with an intellectual disability |
Compliance with Ageing, Disability and Home Care funding agreement |
|
Council provided supported accommodation to eleven residents across three homes within Residential Services. Services are provided in line with NSW Disability Service Standards and NSW Disability Inclusion Act 2014.. |
|
Compliance with NSW Disability Service Standards, NSW Services Act 1993 and the Children and Young Persons (Care and Protection) Act 1998 |
||||
|
Number of residents supported |
||||
OUR ECONOMY
|
Objective 10 - Build on the economy, lifestyle and character of Orange to position the City as a destination of choice |
||||
|
Strategy 10.1 - Capitalise on the character and lifestyle of Orange to enhance tourism |
||||
|
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
10.1.1 |
Develop Branding Strategy for Orange |
Implement and monitor branding strategy |
|
Visit Orange branding strategy is in place for website, visitor guide, brochures and other promotional materials. Still working to finalise Visit Orange branding for new tourism mobile App. |
|
10.1.2 |
Deliver Visitor Information Services |
Planning of new facility undertaken |
|
Construction
continues on new VIC/Museum complex in accordance with dates and milestones
of the contract. The plan is to open VIC and café prior to Christmas
2015 and the Museum in early 2016. |
|
Relocation to temporary service pending finalisation of the Museum |
||||
|
10.1.3 |
Implement the Orange Tourism Strategy |
Actions from the Orange Tourism Strategy delivered in accordance with the Strategy |
|
Delivery of
the Orange Tourism strategy continues with launch of a new tourism orientated
App, upgrading of information services at Orange Airport, conducting
familiarisation tours for VIC staff, implementation of social media and
marketing plans. |
|
Objective 10 - Build on the economy, lifestyle and character of Orange to position the City as a destination of choice |
||||
|
Strategy 10.2 - Facilitate and support the attraction and development of events, festivals, venues and activities for residents and visitors, ensuring access and participation for older people. |
||||
|
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
10.2.1 |
Provide a range of quality accommodation and services and maintenance of all infrastructure to the Colour City Caravan Park |
Implement of Capital Works Program including upgrading the cottage and cabins by June 2015 |
|
Maintenance program continues. Occupancy
rates for January 1 to March 31 2105: |
|
Maintain current three star rating |
||||
|
Occupancy Rate |
||||
|
10.2.2 |
Include in planning processes the assessment of long term cultural infrastructure projects |
Long term strategic plan for cultural infrastructure complete by June 2015 |
|
Assessment of Function Centre completed. Business plan for future of Orange Civic Theatre has been completed and is being reviewed. Orange Regional Museum program and facilities is being developed. Orange City Library refurbishment is scheduled for end 2015. Work continued with Orange Regional Conservatorium in regard to future arrangements. |
|
Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council |
|||||
|
Strategy 11.1 - Encourage the growth of local business, support emerging industry sectors and attract new investment to Orange |
|||||
|
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
|
11.1.1 |
Explore avenues to assist business development in the City in conjunction with the Orange Business Chamber |
Number of businesses provided with support in each quarter |
|
Continue to supply information through Evocities for business relocation. Information provided to companies for relocation to Orange (face to face). 23 businesses have been provided with support during the quarter. |
|
|
11.1.2 |
Develop, maintain and provide information resources appropriate for business development and/or relocation, including web-based and mobile application platforms |
Number of businesses listed on Council's on-line Business Directory |
|
Website reviews undertaken. Issues identified and are being addressed. Working with external parties to help businesses take advantage of internet based activity, particularly in relation to Google products. There are 337 businesses listed on Council’s on-line Business Directory. |
|
|
Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council |
||||
|
Strategy 11.2 - Foster partnerships and encourage development across a range of industry clusters. |
||||
|
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
11.2.1 |
Participate in the Evocities Program |
Attendance at quarterly Strategy Meetings |
|
Council has continued to prioritise the population of the jobs component of the Evocities site. On average the Orange site contains more than 50 jobs a week. There were 48 new enquiries during the quarter. |
|
Provision of information to relocatees |
||||
|
11.2.2 |
Advocate for critical infrastructure and services using regional relationships |
Actions from advocacy relationships with CENTROC, RDA – Central West, State and Federal governments to further the establishment of regional infrastructure and services |
|
Work on an application for airport related tourism funding announced by NSW Government. Discussion about airport precinct related infrastructure development undertaken. Advice on water pipeline funding for NSW Government funded projects for Orange and Cabonne advised in the quarter. |
|
11.2.3 |
In collaboration with the Health industry, work to create maximum service, employment and lifestyle opportunities whilst minimising negative impacts on the city, eg housing |
Maintain membership in CENTROC health committee |
|
Council continues to actively participate in CENTROC health committee and forums |
|
11.2.4 |
Facilitate industry cluster engagement with Council |
Six monthly meetings held in November and May annually with: Education Cluster Group; Tourism Cluster Group; Manufacturing/Engineering Cluster Group; Mining Cluster Group; Health Cluster Group; Agribusiness Cluster Group |
|
Industry cluster representatives invited to attend and participate within Council’s Economic Development Community Committee (EEDC). The first Committee meeting has been held. Meetings with individual cluster groups continue. |
|
Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council |
||||
|
Strategy 11.3 - Encourage training and skills development for a diverse and sustainable labour market |
||||
|
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
11.3.1 |
Work with industry, business and training organisations to identify current or developing skills shortages and implement strategies to address them |
Develop programs to assist business sectors management of skills shortages |
|
Possible training issues identified to BEC for new funding contract. Engineering cluster has undertaken a number of skills training sessions. Developing information sessions on Google programs and services for local businesses. |
|
Number of jobs on Evocities jobs site from local businesses |
||||
|
Skills shortage issues identified as a component of cluster group consultation on a six monthly basis |
||||
|
Objective 11 - Encourage a strong, multifaceted economy and stimulate interactions within the business community and between business and Council |
||||
|
Strategy 11.4 - Ensure the commercial facilities, programs and activities provided by Council enhance the economic base of the City and are effectively and efficiently managed |
||||
|
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
11.4.1 |
Maintain accurate and up-to-date register of all Council properties |
Register maintained and reviewed twice yearly in December and June |
|
Work continued on developing the property register during the quarter. Particular emphasis has been on inspecting Council's leased properties to ensure all lease obligations are being met. |
|
11.4.2 |
Ensure Airport meets all requirements of Civil Aviation Safety Authority (CASA) |
Arrange for annual technical inspections |
|
The civil works at the airport are continuing. The main runway is now complete and the final works are being undertaken on the apron extension. The Airport complied with all CASA requirements. |
|
11.4.3 |
Work with CENTROC to develop and implement an effective regional water security plan |
Attendance at meetings of the CENTROC Water Utilities Alliance to review the Regional Water Security Study |
|
Regional Water Security Study to be undertaken in 2015/2016 |
|
11.4.4 |
Manage the issues arising from telecommunications opportunities |
Report on key milestones established as part of the review of the Regional Water Security Study |
|
During the quarter Council met with NBN Co as part of an early engagement to discuss the roll out. |
|
Monitor Federal Government program in ICT technology provision |
||||
|
Seek advocacy opportunities to progress the NBN rollout |
||||
OUR ENVIRONMENT
|
Objective 12 - Manage the appropriate and sensitive use of the City’s natural resource assets and heritage |
|||||
|
Strategy 12.1 - Ensure the Plans of Management for the City’s natural resource assets are current and reviewed |
|||||
|
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
|
12.1.1 |
Monitor and implement awareness events and campaigns for noxious and environmental weeds |
Undertake 400 annual private property inspections to ensure noxious weeds are managed in accordance with legislative requirements |
|
Weed
Management Officers undertook 366 weed inspections over the quarter. These
included 116 private property inspections, 68 high risk pathways, 86 Council
managed sites and 96 roadside inspections. |
|
|
Objective 12 - Manage the appropriate and sensitive use of the City’s natural resource assets and heritage |
||||
|
Strategy 12.2 - Recognise the importance of heritage within the City by ensuring the currency of policies and procedures and seek compliance with regulations |
||||
|
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
12.2.1 |
Implement the Orange Heritage Study |
Development within heritage conservation areas and of heritage items carried out in accordance with the Orange LEP 2011 and Development Control Plan 2004 |
|
Conservation areas are identified in the Orange Heritage Study. |
|
Heritage areas and items identified in the Orange Heritage Study included in the Orange Local Environmental Plan 2011 |
||||
|
12.2.2 |
Provide a Heritage Advisory Service to achieve urban design improvements |
Number of heritage advisory services delivered |
|
A total of 43 services have been delivered by the Heritage Advisor to the community during the quarter. |
|
12.2.3 |
Encourage development that follows sound urban design principles |
Adoption of the Infill Policy for incorporation into the Development Control Plan by June 2015 |
|
Applications
are assessed against Development Control Plan provisions. |
|
Ensure compliance with the Development Control Plan |
||||
|
Number of urban design advisory services delivered |
||||
|
12.2.4 |
Maintain the Orange Cemetery |
Allocation of allotments for burial within 24 hours of receipt of Application for Burial |
|
During the quarter, staff met with other regional councils to discuss cemetery operations and strategic planning. It was concluded Orange General Cemetery is being operated very effectively and efficiently. Impacts of new legislation are still being determined as the focus of legislation is at this stage on the Sydney metropolitan area. |
|
Cemetery maintained in a neat and tidy condition |
||||
|
Records kept in accordance with legislative requirements |
||||
|
Objective 13 – Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development |
|||||
|
Strategy 13.1 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and polices for traffic, transport and communications infrastructure |
|||||
|
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
|
13.1.1 |
Implementation of the North Orange Precinct Plan |
Actions implemented in accordance with the Plan |
|
Positive discussions held with a number of parties to progress this matter. Detailed design and costing underway on options to inform the ongoing processes. |
|
|
Objective 13 – Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development |
||||
|
Strategy 13.2 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and policies for integrated water management and energy utilities |
||||
|
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
13.2.1 |
Conduct four yearly reviews of Council’s Water and Sewer Strategic Business Plan (including financial plan) that include level of service determination |
Conduct four yearly reviews of Council's Water and Sewer Strategic Business Plan (including financial plan) that include level of service determination |
|
Financial modelling completed end January 2015 in preparation for 2015/19 Delivery/Operational Plan. Draft Strategic Business Plan and Financial Plan to go to Council and NSW Office of Water for Approval - process is continuing in consultation with NSW Office of Water. |
|
Preliminary internal review of Business Plan Financial Model to build internal capacity by September 2014 |
||||
|
Water and Sewer Strategic Business Plan mid-term review in accordance with State Government best practice criteria by June 2018 |
||||
|
13.2.2 |
Conduct six yearly reviews of Council’s Integrated Water Cycle Management Evaluation Study that includes community aspirations concerning water security |
Conduct next bi-annual community survey by June 2016 |
|
IWCM
Evaluation Study and Financial Plan (including Water Conservation) completed. |
|
Integrated Water Cycle Management Evaluation Study mid-term review in accordance with State Government best practice criteria by June 2018 |
||||
|
13.2.3 |
Conduct four yearly review of Water Demand and Conservation Management Plan |
Implement water conservation strategies during 2014/2015 Summer period |
|
New Drought Management Plan required by May 2017 (with new Strategic Business Plan and Financial Plan) |
|
Water conservation strategies (eg education programs) reviewed and incorporated into the mid-term review of the Water Demand and Conservation Management Plan by June 2018 |
||||
|
Objective 13 – Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development |
||||
|
Strategy 13.3 - Identify changing community aspirations and undertake community engagement to inform planning and advocacy of plans and policies for waste management and resource recovery |
||||
|
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
13.3.1 |
Deliver waste and recycling services |
Education Strategy implemented in accordance with the Netwaste Plan |
|
Domestic waste, recycling and food and garden organics collection and processing services continuing to be provided in accordance with contracts. New domestic waste and recycling contract tender endorsed by Council during the quarter. Waste bin audit undertaken in week of 16-20 March 2015. |
|
Quarterly meetings convened with contractor to review contract key performance indicators |
||||
|
13.3.2 |
Promote food and garden waste collection service |
Quarterly meetings convened with contractor to review contract key performance indicators |
|
Contractor performing to contract conditions. Sub-contracted education contractor providing Council with monthly updated reports on the performance of the education strategy which has an allocation of $50000 per annum to go toward educational initiatives. Public place displays with surveys and gift hampers promoted during the quarter. Website updated regularly. Waste bin audit undertaken in week of 16-20 March 2015 which will support future promotion of food and garden organics recycling. |
|
13.3.3 |
Participate in the Tidy Towns Program |
Participate in Clean Up Australia activities |
|
Clean Up
Australia Day, (CUAD) was held on 1 March 2015 with mixed results. Fourteen
community residents assisted in cleaning up the Somerset Park Wetlands with
the same number cleaning up Hill Park. Nineteen local Cubs and Scouts
collected 10 bags of rubbish and 3 shopping trolleys from Matthews Park,
Blackman's Swamp Creek and Ploughman's Creek. Carewest staff and
participants, (22) cleaned up Glenroi Oval collecting 7 bags of rubbish. |
|
Participate in the Tidy Towns competition by coordinating and compiling the annual Tidy Towns Sustainable Communities Award submissions |
||||
|
Raise awareness of Tidy Towns through four local media events and engaging with local schools |
||||
|
Objective 13 – Undertake research and review of community aspirations to support the planning and regulation of balanced growth and development |
||||
|
Strategy 13.4 - Monitor and enforce regulations relating to city amenity |
||||
|
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
13.4.1 |
Conduct Retail Food Premises inspections |
All complaints of unclean or unhealthy retail food premises investigated and action taken if required |
|
Food
inspections undertaken during the quarter. |
|
Annual Retail Food Premises Compliance Reporting prepared and submitted to the NSW Food Authority by August annually |
||||
|
Inspection of all retail food premises completed |
||||
|
13.4.2 |
Manage pollution complaints |
All pollution complaints investigated and action taken if required |
|
All pollution complaints were investigated and appropriate action taken within the quarter. |
|
13.4.3 |
Provide a timely, efficient and effective development assessment and compliance service |
Number of development applications processed in median net processing time of 35 days |
|
During the relevant period out of a total of 327 development applications determined by Council 252 or 77% were determined within the target period of 35 days. |
|
13.4.4 |
Provide prompt property and development information |
Information provided within the Customer Response Obligation Policy |
|
Council issued 956 S149 Planning Certificates during the quarter, which were issued within the target time of three working days. |
|
Objective 14 – Foster ideas and opportunities and encourage innovative solutions for the delivery of infrastructure |
||||
|
Strategy 14.1 - Design and construct new infrastructure assets as specified within the relevant Asset Management Plan to agreed levels of service |
||||
|
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
14.1.1 |
Continue the development of the Southern Feeder Road |
Further grant funding opportunities explored and submissions made |
|
Construction works well underway, with the expected completion date of June 2015 |
|
Stage 1 - Anson Street to Forest Road, complete by March 2015 |
||||
|
Tenders for construction let by August 2014 |
||||
|
14.1.2 |
Continue the development of the Macquarie to Orange Pipeline |
Commission complete by December 2014 |
|
Project construction 95% completed, with project commissioning underway. |
|
14.1.3 |
Continue the Suma Park Dam upgrade works |
Construction undertaken on time and on budget, in accordance with the Project Plan by June 2015 |
|
Main
Concrete Arch Dam |
|
14.1.4 |
Develop and implement southern suburb water and sewer infrastructure strategy |
Design complete by June 2015 |
|
Detailed design for Stage 1 Water and Sewer Servicing for the Shiralee Urban Release Area has been completed. Construction Environmental Management Plan from contractor has been completed and all land negotiations/agreements/acquisitions finalised. |
|
Objective 14 – Foster ideas and opportunities and encourage innovative solutions for the delivery of infrastructure |
||||
|
Strategy 14.1 - Design and construct new infrastructure assets as specified within the relevant Asset Management Plan to agreed levels of service |
||||
|
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
14.1.5 |
Develop and implement Leeds Parade water supply infrastructure strategy |
Design complete by June 2015 |
|
Leeds Parade Infrastructure requirements not needed in the short term. Project rescheduled according to Water and Sewer Infrastructure Strategy |
|
14.1.6 |
Deliver water mains renewal program |
Renewal program delivered by June 2015 |
|
Council's Water Main Renewal Program is nearing completion with the final section on Wattle Avenue to commence in May. |
|
14.1.7 |
Deliver sewer mains relining program |
Relining program delivered by June 2015 |
|
Council's Sewer Main Relining Program has commenced. Works are expected to be completed by June 2015. Current work is being undertaken in East Orange near Dalton and Seymour Streets |
|
14.1.8 |
Develop and implement Ploughmans Valley sewer servicing infrastructure strategy |
Design complete by June 2015 |
|
The contract for the construction of the West Orange Sewer Pump Station has been awarded. The pump station has been ordered and is expected to be installed in May 2015. The pump station will service a newly developed subdivision and future lots in the West Ploughmans Valley area. |
|
14.1.9 |
Upgrade of the Dissolved Air Flotation system at the Sewer Treatment Plant |
Upgrade works complete by June 2015 |
|
The Dissolved Air Flotation upgrade at the Waste Water Treatment Plant is about to commence with the Contracts awarded for the Electrical and Mechanical Works. This is expected to be completed and operational by May 2015 |
|
Objective 15 - Effectively and efficiently maintain and operate current infrastructure to agreed levels of service including any consideration of impacts of climate change |
|||||||||
|
Strategy 15.1 - Maintain and renew traffic and transport infrastructure assets and services as specified within the Asset Management Plan at agreed levels of service |
|||||||||
|
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|||||
|
15.1.1 |
Deliver works program for road rehabilitation and re-seals as identified in the Transport Asset Management Plan |
Monthly reports to Council on works program progress |
|
Rehabilitation works completed on Forest Road, Ophir Road, Yarawini Drive, Pinnacle Road, Ploughmans Lane, Turner Crescent, Huntley Road. Reseals completed on Barrett Street, Kenna Street, Hill Street, Gardiner Road, Anson Street, Huntley Road, Catto Close, Lone Pine Avenue, Dalton Street, Anson Street, Peisley Street, Matthews Avenue, Anson Street, Sieben Drive, Gorman Road, Spring Street, Pinnacle Road, Margaret Street, Icely Road, Huntley Road, Banjo Paterson Way |
|||||
|
Works delivered on time and on budget |
|||||||||
|
15.1.2 |
Construct ongoing stated widening and lining of the East Orange Drainage Channel |
Stage 2 complete by March 2015 |
|
Progress on work in channel has slowed with diffcult site conditions caused by intermittent rainfall events. |
|||||
|
15.1.3 |
Deliver footpath and cycleway construction program as identified in the Transport Asset Management Plan |
Monthly reports to Council on works program progress |
|
Shared
cycleway path completed in International Gardens. |
|||||
|
Works delivered on time and on budget |
|||||||||
|
15.1.4 |
Maintain Council's fleet of plant and equipment to ensure availability |
Ensure 95% availability of Council plant at all times |
|
Council's
fleet of plant and equipment maintained above the agreed level of service. |
|||||
|
15.1.5 |
Provide and manage public car parking in the Orange Central Business District which supports the business function and meets the needs of the community |
Implement Parking Study deliverables |
|
Parking Study complete will be submitted to Council for consideration in the next quarter. Parking patrols carried out in accordance with established schedules. |
|||||
Objective 15 - Effectively and efficiently maintain and operate current infrastructure to agreed levels of service including any consideration of impacts of climate change |
|||||||||
|
Strategy 15.2 - Operate, maintain, renew and upgrade water, sewer and stormwater infrastructure assets and services as specified within the Asset Management Plans at agreed levels of service |
|||||||||
|
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|||||
|
15.2.1 |
Provide drinking and re-use water quality in accordance with statutory obligations and best practice |
Conduct annual monitoring and reporting for water and sewage quality to the State Government in accordance with regulatory requirements by September annually |
|
Drinking and re-use water was provided to customers in accordance with required quality standards. Monitoring and reporting was also conducted in accordance with obligations. The Drinking Water Management System is being implemented and the review of treated effluent re-use quality requirements is progressing with verification monitoring at the Orange Sewage Treatment Plant continuing. |
|||||
|
15.2.2 |
Conduct routine operation and maintenance of water and sewerage infrastructure in accordance with statutory requirements and levels of service identified in Water Asset Management Plan and Sewer Asset Management Plan |
Conduct annual monitoring and reporting according to the State Government requirements for inclusion in NSW Water Supply and Sewerage Performance Monitoring Report by September annually |
|
Water and
Sewer Asset Management Plans completed |
|||||
|
Report to Council on results in February 2015 |
|||||||||
|
|||||||||
|
Objective 15 - Effectively and efficiently maintain and operate current infrastructure to agreed levels of service including any consideration of impacts of climate change |
||||
|
Strategy 15.3 - Maintain and renew waste recovery infrastructure assets and services as specified within the Asset Management Plan at agreed levels of service |
||||
|
Ref |
Task |
Performance Indicator |
Status |
Progress Report |
|
15.3.1 |
Manage Ophir Road and Euchareena Road Resource Recovery Centres in accordance with Landfill Environmental Management Plans and Licenses |
All Landfill Emergency Management Plans and License conditions complied with |
|
Both Ophir Road and Euchareena Road Resource Recovery Centres operating in accordance with Landfill Environmental Management Plans and Licences. Independent Environmental Audit conducted during the previous quarter and final report to be issued to the Department of Planning & Environment for their review and endorsement as a requirement of a condition of consent for the Orange Waste Project by the end of the first quarter of 2015. Awaiting Environmental Protection Authority review of Ophir Road Resource Recovery Centre Groundwater investigation report to determine if the licence will be amended as this will influence the issue of the Audit to the Department of Planning & Environment. |
|
Reporting to the Office of Environment and Heritage and Environmental Protection Authority undertaken |
||||
5.4 Quarterly Review and Performance Indicators - January to March 2015
Attachment 2 Financial Summaries March 2015 Review
TRIM REFERENCE: 2015/1171
AUTHOR: Andrew Crump, Senior Planner
EXECUTIVE Summary
|
Application lodged |
1 April 2015 |
|
Applicant/s |
Mr S A Mileto |
|
Owner/s |
Westacre Holdings Pty Limited |
|
Land description |
Lot 9 DP 30201 - 241-243 Summer Street, Orange |
|
Proposed land use |
Small Bar |
|
Value of proposed development |
$20,000 |
Council's consent is sought to establish a small bar on land described as Lot 9 DP 30201 known as 241-243 Summer Street, Orange.
The proposal involves the use of a commercial tenancy in the Central Business District for the purposes of a small bar. The applicant submits that the proprietor will specialise in American style bourbon and cocktails.
The tenancy has a total floor area of 61m², with the applicant proposing to install a bar area, two tables with 15 to 20 chairs and bench seating.
In addition to the service of alcohol the applicant submits that cold tasting plates, antipasto and cheese will be available to patrons. No cooking will occur on the site.
The applicant submits the small bar will cease operation no later than midnight on Friday and Saturday nights and no later than 11pm all other nights, with the premises likely to close earlier depending on the number of patrons at the time.
The development was referred to the NSW Police for comment, which is considered in the body of this report.
The development is consistent with Council’s planning provisions and is recommended for approval.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “13.4 Our Environment – Monitor and enforce regulations relating to City amenity”.
Financial Implications
Nil
Policy and Governance Implications
Nil
|
That Council consents to development application DA 101/2015(1) for a Small Bar at Lot 9 DP 30201 – 241-243 Summer Street, Orange pursuant to the conditions of consent in the attached Notice of Approval. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
THE APPLICATION
Council's consent is sought to establish a small bar on land described as Lot 9 DP 30201, known as 241-243 Summer Street, Orange.
THE PROPOSAL
The proposal involves the use of a commercial tenancy in the Central Business District for the purposes of a small bar. The applicant submits that the proprietor will specialise in American style bourbon and cocktails.
The tenancy has a total floor area of 61m², with the applicant proposing to install a bar area, two tables with 15 to 20 chairs and bench seating.
In addition to the service of alcohol the applicant submits that cold tasting plates, antipasto and cheese etc will be available to patrons.
The applicant submits the small bar will cease operation no later than midnight each day of trading, with the premises likely to close earlier depending on the number of patrons at the time.
MATTERS FOR CONSIDERATION
Section 5A Assessment
In the administration of sections 78A, 79B, 79C, 111 and 112, the provisions of Section 5A must be taken into account for every development application in deciding whether there is likely to be a significant effect on threatened species, populations or ecological communities or their habitats. This section includes a requirement to consider any adopted assessment guidelines, which means assessment guidelines issued and in force under section 94A of the Threatened Species Conservation Act 1995. Assessment guidelines are in force (see DECC-W “Threatened Species Assessment Guidelines - The Assessment of Significance”) which requires consent authority to adopt the precautionary principle in its assessment.
In this instance, site inspection reveals that the subject property has no biodiversity or habitat value.
Section 79C
Section 79C of the Environmental Planning and Assessment Act 1979 requires Council to consider various matters, of which those pertaining to the application are listed below.
NSW POLICE SUMBISSION
The development was referred to the NSW Police Canobolas LAC for comment. A submission was received from NSW Police which concluded the following:
In conclusion, Police attached to the Canobolas Local Area Command are not opposed to the granting of this development consent.
The Development Application does not adequately deal with the amenity of the neighbourhood and as such, if Orange City Council is inclined to grant this application Canobolas Local Area Command respectfully request the following conditions be considered for inclusion on the Consent:
1. The premises is to develop a “Management Plan” for the premises including an Alcohol Management Plan incorporating the management of intoxicated & violent patrons, and a Security Management Plan incorporating management of patrons arriving and leaving the premises which is to be approved by the Canobolas Local Area Commander prior to Occupation Certificate being issued.
2. CCTV systems to be maintained on the premises. The CCTV system must comply with the following requirements:
a) it must operate continuously from opening time until one hour after closing
b) it must record in digital format at a minimum of six frames per second,
c) any recorded image must specify the time and date of the image,
d) the system’s cameras must cover:
• all entry and exit points of the premises
• the footpath immediately adjacent to the premises
• all publicly accessible areas (other than toilets) on the premises.
The proprietor must:
a) ensure the CCTV system is in an operable condition at all times
b) keep all CCTV recordings for at least 30 days,
c) ensure the system is accessible by at least one staff member at all times it is operating, and
d) provide any recordings to police within 24 hours of being requested to do.
3. The person in charge of the premises must ensure at all times that no glass, open container or open vessel containing liquor is taken from the premises onto the footpath of Summer St, Orange being a designated Alcohol Free Zone.
The above have been attached as conditions of consent so as to ensure that the development is appropriate in terms of social impacts in the locality. The social impacts are further addressed below under the heading “Likely Impacts”.
PROVISIONS OF ANY ENVIRONMENTAL PLANNING INSTRUMENT s79C(1)(a)(i)
Orange Local Environmental Plan 2011
Part 1 - Preliminary
Clause 1.2 - Aims of Plan
The broad aims of the LEP are set out under subclause 2. Those relevant to the application are as follows:
(a) to encourage development which complements and enhances the unique character of Orange as a major regional centre boasting a diverse economy and offering an attractive regional lifestyle,
(b) to provide for a range of development opportunities that contribute to the social, economic and environmental resources of Orange in a way that allows present and future generations to meet their needs by implementing the principles for ecologically sustainable development,
(f) to recognise and manage valued environmental heritage, landscape and scenic features of Orange.
The application is considered to be consistent with aims (a), (b) and (f) as listed above.
Clause 1.6 - Consent Authority
This clause establishes that, subject to the Act, Council is the consent authority for applications made under the LEP.
Clause 1.9A - Suspension of Covenants, Agreements and Instruments
This clause provides that covenants, agreements and other instruments which seek to restrict the carrying out of development do not apply with the following exceptions.
· covenants imposed or required by Council
· prescribed instruments under Section 183A of the Crown Lands Act 1989
· any conservation agreement under the National Parks and Wildlife Act 1974
· any trust agreement under the Nature Conservation Trust Act 2001
· any property vegetation plan under the Native Vegetation Act 2003
· any biobanking agreement under Part 7A of the Threatened Species Conservation Act 1995
· any planning agreement under Division 6 of Part 4 of the Environmental Planning and Assessment Act 1979.
Council staff are not aware of the title of the subject property being affected by any of the above.
Mapping
The subject site is identified on the LEP maps in the following manner:
|
Land Zoning Map: |
Land zoned B3 Commercial Core |
|
Lot Size Map: |
No Minimum Lot Size |
|
Heritage Map: |
Heritage item or conservation area |
|
Height of Buildings Map: |
Building height limit 12m |
|
Floor Space Ratio Map: |
Floor space limit 2.0:1 |
|
Terrestrial Biodiversity Map: |
No biodiversity sensitivity on the site |
|
Groundwater Vulnerability Map: |
Ground water vulnerable |
|
Drinking Water Catchment Map: |
Not within the drinking water catchment |
|
Watercourse Map: |
Not within or affecting a defined watercourse |
|
Urban Release Area Map: |
Not within an urban release area |
|
Obstacle Limitation Surface Map: |
No restriction on building siting or construction |
|
Additional Permitted Uses Map: |
No additional permitted use applies |
Those matters that are of relevance are addressed in detail in the body of this report.
Part 2 - Permitted or Prohibited Development
Land Use Zones
The subject site is located within the B3 Commercial Core zone. The proposed development is defined as a small bar, which pursuant to Orange Local Environmental Plan 2011 means:
a small bar within the meaning of the Liquor Act 2007.
The Liquor Act defines a small bar as
the premises to which a small bar licence relates.
A small bar licence under the Liquor Act means:
a small bar licence authorises the licensee to sell liquor by retail on the licensed premises for consumption on the licensed premises only.
Small bars are permissible in the B3 Commercial Core zone with the consent of Council.
Whilst the applicant submits that food will also be available, this is considered an ancillary component to the small bar.
Clause 2.3 of LEP 2011 references the Land Use Table and Objectives for each zone in LEP 2011. These objectives for land zoned B3 Commercial Core zone are as follows:
1 - Objectives of the B3 Commercial Core Zone
· To provide a wide range of retail, business, office, entertainment, community and other suitable land uses that serve the needs of the local and wider community.
· To encourage appropriate employment opportunities in accessible locations.
· To maximise public transport patronage and encourage walking and cycling.
· To promote development that contributes to the role of the Orange CBD as the primary retail and business centre in the City and region.
The development is not inconsistent with the objectives of the zone.
Part 3 - Exempt and Complying Development
The application is not exempt or complying development.
Part 4 - Principal Development Standards
Clause 4.3 - Height of Buildings
This clause limits the height of buildings (HoB) on land identified on the Height of Buildings Map. The subject land is identified on the Map as having a HoB limit of 12m. Notwithstanding this, the applicant is not proposing to alter the exterior of the building.
Clause 4.4 - Floor Space Ratio
This clause limits the floor space ratio (FSR) permitted on land identified on the Floor Space Ratio Map. Notwithstanding the provisions of this clause, the applicant is not altering the floor space ratio. The development is consistent with the above referenced clause.
Part 5 - Miscellaneous Provisions
5.10 - Heritage Conservation
The land is located in the central heritage conservation area, and as such the following is applicable to the assessment of the application.
(1) Objectives
The objectives of this clause are as follows:
(a) to conserve the environmental heritage of Orange,
(b) to conserve the heritage significance of heritage items and heritage conservation areas, including associated fabric, settings and views,
(c) to conserve archaeological sites,
(d) to conserve Aboriginal objects and Aboriginal places of heritage significance.
The applicant is not proposing any changes to the exterior of the building. Therefore, the development will result in a negligible effect on the significance of the central heritage conservation area.
Part 6 - Urban Release Area
Not relevant to the application. The subject site is not located in an Urban Release Area.
Part 7 - Additional Local Provisions
7.2 - Flood Planning
This clause applies to land identified on the Flood Planning Map as a Flood Planning Area and requires that, before any consent is issued, Council must be satisfied that the proposal:
(a) is compatible with the flood hazard of the land, and
(b) is not likely to significantly adversely affect flood behaviour resulting in detrimental increases in the potential flood affectation of other development or properties, and
(c) incorporates appropriate measures to manage risk to life from flood, and
(d) is not likely to significantly adversely affect the environment or cause avoidable erosion, siltation, destruction of riparian vegetation or a reduction in the stability of river banks or watercourses, and
(e) is not likely to result in unsustainable social and economic costs to the community as a consequence of flooding.
The land is located within a flood planning area, being at or below the flood planning level. Notwithstanding this, the building is existing and the applicant is not proposing any alterations to the floor levels of the building.
Council’s Technical Services Division has not advised of any objections in relation to the development and the effect of flooding on the subject land or adjoining land.
7.3 - Stormwater Management
This clause applies to all industrial, commercial and residential zones and requires that Council be satisfied that the proposal:
(a) is designed to maximise the use of water permeable surfaces on the land having regard to the soil characteristics affecting onsite infiltration of water
(b) includes, where practical, onsite stormwater retention for use as an alternative supply to mains water, groundwater or river water; and
(c) avoids any significant impacts of stormwater runoff on adjoining downstream properties, native bushland and receiving waters, or if that impact cannot be reasonably avoided, minimises and mitigates the impact.
Existing stormwater management arrangements will not be altered as a result of the change of use.
7.6 - Groundwater Vulnerability
This clause seeks to protect hydrological functions of groundwater systems and protect resources from both depletion and contamination. Orange has a high water table and large areas of the LGA, including the subject site, are identified with “Groundwater Vulnerability” on the Groundwater Vulnerability Map.
This requires that Council consider:
(a) whether or not the development (including any onsite storage or disposal of solid or liquid waste and chemicals) is likely to cause any groundwater contamination or have any adverse effect on groundwater dependent ecosystems, and
(b) the cumulative impact (including the impact on nearby groundwater extraction for potable water supply or stock water supply) of the development and any other existing development on groundwater.
Furthermore consent may not be granted unless Council is satisfied that:
(a) the development is designed, sited and will be managed to avoid any significant adverse environmental impact, or
(b) if that impact cannot be reasonably avoided - the development is designed, sited and will be managed to minimise that impact,
(c) if that impact cannot be minimised - the development will be managed to mitigate that impact.
The proposal is not anticipated to involve the discharge of toxic or noxious substances and is therefore unlikely to contaminate the groundwater or related ecosystems. The proposal does not involve extraction of groundwater and will therefore not contribute to groundwater depletion. The development is acceptable in this regard.
STATE ENVIRONMENTAL PLANNING POLICIES
State Environmental Planning Policy 55 - Remediation of Land applies to the subject development, specifically Clause 7. The subject land has long history of being used for commercial purposes. This development represents a continuation of a commercial use, and as such the land is unlikely to be contaminated and is satisfactory in its current state.
PROVISIONS OF ANY DRAFT ENVIRONMENTAL PLANNING INSTRUMENT THAT HAS BEEN PLACED ON EXHIBITION s79C(1)(a)(ii)
There are no draft environmental planning instruments that apply to the subject land or proposed development.
DESIGNATED DEVELOPMENT
The proposed development is not designated development.
PROVISIONS OF ANY DEVELOPMENT CONTROL PLAN s79C(1)(a)(iii)
Development Control Plan 2004
Development Control Plan 2004 (“the DCP”) applies to the subject land (Chapter 8 - Development in Business Zones and Chapter 15 - Car parking). An assessment of the proposed development against the relevant Planning Outcomes will be undertaken below.
Pursuant to Planning Outcome 0.2-1 Interim Planning Outcomes - Conversion of Zones:
· Throughout this Plan, any reference to a zone in Orange LEP 2000 is to be taken to be a reference to the corresponding zone(s) in the zone conversion table.
The corresponding zone to zone 3a Regional Centre zone (Orange LEP 2000) is zone B3 Commercial Core (Orange LEP 2011). As such, Orange DCP 2004 - Chapter 8 is of primary relevance to this proposal, of which the relevant planning outcomes are considered below.
PLANNING OUTCOMES - CENTRAL BUSINESS DISTRICT
• Provision of adequate fire-safety measures and facilities for disabled persons (according to the BCA) are addressed at the application stage (relevant for all development but particularly important where converting residential buildings for business use).
Relevant conditions are attached.
· Land use complements the role of the CBD as a regional centre for commerce and services.
The land use is commensurate with other uses in the CBD
· The reinstatement of verandahs on posts over footpaths is encouraged.
No works are proposed to the exterior of the building.
· Car parking is provided to meet demand either as on-site parking areas or through contributions towards public parking in and adjacent to the CBD.
Car parking is addressed below.
· Advertising comprise business identification signs in accordance with SEPP 64.
The applicant submits that the only signage proposed would be to replace the content of an existing under-awning sign. During a site visit Council staff were not able to observe such a sign. Notwithstanding this, there is the ability under the SEPP code to be able to install such a sign as exempt development along with other types of business identification signage.
· Loading areas are provided for developments requiring access by large trucks in a manner that doesn’t reduce active frontages for important pedestrian pathways.
Loading is addressed below under the heading “Likely Impacts”.
Chapter 15 - Car Parking
Council needs to consider the net increase in parking as a result of the new use. A review of the historic files was not able to conclusively determine a previous parking rate for the subject tenancy. Notwithstanding this, the subject tenancy has a long history of being used for commercial purposes and it is likely that the tenancy would have been lawfully used for retail purposes during some point in the past. It is acknowledged that the most recent use of the tenancy was for a clothing shop, for which there is no record of a consent being issued.
Council staff therefore consider it appropriate to apply a retail parking rate of 4.1 spaces per 100m2 of floor space in the calculation of historic parking allocations. The subject tenancy comprises 61m2 of gross floor area (GFA), thereby comprising a historic parking allocation of 2.5 spaces.
As small bars are not allocated a parking rate under DCP 2004, Council staff have adopted the closest equivalent use, being hotels (in the CBD). The DCP requires parking for Hotels in the CBD at the rate of:
1 space per 25m2 of bar, restaurant, entertainment or function room areas
As the above applicable rate for hotels is a lesser requirement than the retail parking requirement, and is reduced further with the above requirement calculated on bar area rather than GFA as it is with a retail premises, the proposed small bar will not generate a net increase in the demand for parking. Therefore the development is satisfactory in terms of parking.
PROVISIONS PRESCRIBED BY THE REGULATIONS s79C(1)(a)(iv)
Demolition of a Building (clause 92)
The proposal does not involve the demolition of a building.
Fire Safety Considerations (clause 93)
The proposal involves a change of building use for an existing building. Council’s Environmental Health and Building Surveyor has advised that minor upgrade of the fire safety measures may be required and that such matters are addressed at the Construction Certificate stage.
Buildings to be Upgraded (clause 94)
The applicant is proposing an accessible toilet. Council’s Environmental Health and Building Surveyor has advised that access into the premises will need to be considered by the Principal Certifying Authority at the Construction Certificate stage.
THE LIKELY IMPACTS OF THE DEVELOPMENT s79C(1)(b)
Traffic Impacts
The development is not expected to generate any unreasonable traffic impacts. The applicant submits that typically deliveries will be made by the proprietor in small utility vehicles to the rear of the premises, and in addition to this beer deliveries in the form of kegs will be made on a fortnightly basis via 9m medium ridged vehicle via the rear of the property.
The applicant has not demonstrated how a 9m medium ridged vehicle could enter and leave the site in a forward direction as was requested. Notwithstanding this, a loading zone exists within Summer Street approximately 60m from the tenancy which could be used to make the deliveries to the tenancy.
A condition is attached that restricts deliveries from large vehicles from occurring within the rear of the site.
Noise Impacts
The subject tenancy is located below the Downtown Motel, which by its nature is considered a sensitive receiver. As such, the potential for noise impacts is required to be considered.
The applicant submits that only background music will be emitted from the development, thereby being significantly less than the Royal Hotel. Secondly, the fire rated walls will mitigate some of the noise; and finally, the background noise levels of the location primarily attributed to traffic noise will be quite high.
Council’s Environmental Health and Building Surveyor has reviewed what has been submitted in the way of noise assessment and he has formed the opinion that the proposal is unlikely to unreasonably impact upon the acoustic amenity of the surrounding properties.
To further ensure that emitted noise levels are satisfactory, relevant conditions are attached, specifically one that limits background noise levels to not more than 5dBa above background and a further condition that limits amplified music from being emitted from the premises.
The development is therefore considered satisfactory in terms of noise impacts.
Social Impacts
Council staff requested the applicant to provide some commentary on the potential social impacts arising from the small bar.
The applicant responded with the following:
Social Impacts will be considered to be appropriate due to the CBD location, suitable operating hours and specific clientele.
The price point for whisky based cocktails will remain high and therefore consider an older 30 years plus age group is being promoted. OLGA have supported the small bar in accordance with its requirements and awaits DA approval.
Normal social and RSA management will be fully managed and made compliant.
From a social view point, clientele are in close proximity to public buses and the main taxi rank in Lords Place.
The social impacts of a choice of venues is positive as it reduces the problems associated with late night alcohol consumption in large venues.
The State Government have been supporting the social impact of small boutique venues which can be managed compared to larger high volume concentrations of alcohol and patrons.
Council staff generally agree with the above comments, the smaller venue size and reduced concentration of patrons should mean that Responsible Service of Alcohol (RSA) and antisocial behaviour is more easily managed. This, of course, is on the premise that RSA is responsibly implemented and the requirements of the NSW Police are implemented.
The context and setting of the tenancy the subject of this application is such that it is in close proximity to other licenced venues within the CBD, namely the Royal Hotel, the Hotel Canobolas and the Parkview Hotel. It raises the question as to whether these types of establishments should be concentrated into one part of a City where patrons can easily move from one licenced venue to another (prior to any lookout requirements) and any antisocial behaviour can be more easily monitored and managed in one place.
The counter argument to this is that liquor establishments should be “salt and peppered” throughout the CBD to reduce the concentration of patrons, thereby reducing the likelihood of antisocial behaviour. Conversely this could stretch police resources and spread the problem throughout the City.
The location of the proposed small bar, with all things being considered, is not likely to adversely impact upon the CBD.
It is understood that under the recent amendments to the Liquor Act, small bar licences outside of liquor freeze precincts (Orange is not such a precinct) are automatically allocated a 2am licence, with the ability for Council’s during a DA process to assess the social impacts on a case-by-case basis and apply conditions of consent that control the hours of operation, which would override clauses within individual licences.
The applicant is proposing acceptable hours of operation (to midnight) under this application. A condition reinforcing the hours of operation is attached.
Council staff do not fully agree with the generalised comment that the price point and targeted clientele will result in a reduction in social impacts. However, on balance with consideration of the other points above and the requirements of the NSW Police being implemented, the development is not likely to present unreasonable social impacts in the locality.
Environmental Impacts
The subject land is located in a well established commercial precinct, with nil impacts expected to arise as a result of the proposed development.
Economic Impacts
The development has the potential to generate positive economic impacts through employment generation and economic stimulation.
Waste Collection
The applicant submits that the development will be serviced by Council’s 240L red, yellow and green bin service under normal kerbside collection arrangements. It may be possible for these bins to be collected on a more regular basis. Should it be found that this arrangement does not meet the needs of the premises, other arrangements will need to made as there is limited opportunity for larger bins on the land.
Council does not have the ability to require commercial properties to have the full three bin service. However, as the applicant has submitted that the premises will use red, yellow and green lid bins, a condition is attached to reinforce this arrangement.
THE SUITABILITY OF THE SITE s79C(1)(c)
The site is considered suitable for the proposed development. The development is compatible with the context and setting of the locality and appropriate in the zone. Council staff are not aware of any natural, physical or technological hazards that may constrain the development from occurring in a satisfactory manner.
ANY SUBMISSIONS MADE IN ACCORDANCE WITH THE ACT s79C(1)(d)
The proposed development is not defined as advertised development under the provisions of the LEP, and as such no formal exhibition of the application was required. Whilst the development was not required to be formally advertised, one submission has been received in relation to this application.
The submission raises concerns in relation to the trading hours of small bar licences being allocated an automatic 2am licence as discussed above, and the likely impacts of a venue trading to such a time. The applicant is proposing hours of operation of 4pm to 11pm Tuesday to Thursday and Sundays, 3pm to midnight Fridays and Saturdays, and closed Mondays. Council staff raise no objections to the proposed hours of operation, nor if the applicant wanted to open on a Monday in the future. These hours of operation are reinforced via a condition of consent.
PUBLIC INTEREST s79C(1)(e)
The proposed development is considered to be of interest to the wider public due to the nature of the development being a licenced venue and the potential impacts arising from the development. Notwithstanding the likely public interest, the proposal is not inconsistent with any relevant policy statements, planning studies, guidelines, etc that have not been considered in this assessment.
SUMMARY
The proposed development is permissible with the consent of Council. The proposed development complies with the relevant aims, objectives and provisions of the LEP. A section 79C assessment of the development indicates that the development is acceptable in this instance. Attached is a draft Notice of Approval outlining a range of conditions considered appropriate to ensure that the development proceeds in an acceptable manner.
COMMENTS
The requirements of the Environmental Health and Building Surveyor and the Engineering Development Section are included in the attached Notice of Approval.
1 Notice of Approval, D15/13248⇩
2 Plans, D15/13258⇩
3 Submissions, D15/13260⇩
Council Meeting 19 May 2015
5.5 Development Application DA 101/2015(1) - 241-243 Summer Street
Attachment 1 Notice of Approval
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ORANGE CITY COUNCIL
Development Application No DA 101/2015(1)
NA15/ Container PR11514 |
NOTICE OF DETERMINATION
OF A DEVELOPMENT APPLICATION
issued under the Environmental Planning and Assessment Act 1979
Section 81(1)
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Development Application |
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Applicant Name: |
Mr SA Mileto |
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Applicant Address: |
C/- Saunders & Staniforth 2/204-206 Lords Place ORANGE NSW 2800 |
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Owner’s Name: |
Westacre Holdings Pty Limited |
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Land to Be Developed: |
Lot 9 DP 30201 - 241-243 Summer Street, Orange |
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Proposed Development: |
Small Bar |
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Building Code of Australia building classification: |
To be determined by the PCA |
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Determination |
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Made On: |
19 May 2015 |
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Determination: |
CONSENT GRANTED SUBJECT TO CONDITIONS DESCRIBED BELOW: |
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Consent to Operate From: |
20 May 2015 |
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Consent to Lapse On: |
20 May 2020 |
Terms of Approval
The reasons for the imposition of conditions are:
(1) To ensure compliance with relevant statutory requirements.
(2) To provide adequate public health and safety measures.
(3) To ensure a quality urban design for the development which complements the surrounding environment.
(4) To maintain neighbourhood amenity and character.
(5) To ensure the utility services are available to the site and adequate for the development.
(6) To prevent the proposed development having a detrimental effect on adjoining land uses.
(7) To minimise the impact of development on the environment.
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Conditions
(1) The development must be carried out in accordance with:
(a) Plan/s numbered Plans by Saunders and Staniforth Property and Planning Consultants - Reference 243 Summer Street - Dated 20.04.2015 sheets 1, 2 and 3 of 4 (including aerials) (4 sheets)
(b) statements of environmental effects or other similar associated documents that form part of the approval
as amended in accordance with any conditions of this consent.
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PRESCRIBED CONDITIONS |
(2) All building work must be carried out in accordance with the provisions of the Building Code of Australia.
(3) A sign is to be erected in a prominent position on any site on which building work, subdivision work or demolition work is being carried out:
a. showing the name, address and telephone number of the principal certifying authority for the work, and
b. showing the name of the principal contractor (if any) for any building work and a telephone number on which that person may be contacted outside working hours, and
c. stating that unauthorised entry to the site is prohibited.
Any such sign is to be maintained while the building work, subdivision work or demolition work is being carried out.
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PRIOR TO THE ISSUE OF A CONSTRUCTION CERTIFICATE |
(4) A Construction Certificate application is required to be submitted to, and issued by, Council/Accredited Certifier prior to any excavation or building works being carried out on site.
(5) An approval under Section 68 of the Local Government Act is to be sought from Orange City Council, as the Water and Sewer Authority, for water, sewer and stormwater connection. No plumbing and drainage is to commence until approval is granted.
(6) A Fire Safety Schedule specifying the fire-safety measures (both current and/or proposed) to be implemented in the building is to be submitted with the Construction Certificate application, in accordance with Part 9 Clause 168 of the Environmental Planning and Assessment Regulation 2000.
(7) Detailed plans and specification are to be provided specifying the proposed fit-out of the food preparation and storage areas in accordance with the requirements of Australian Standard 4674-2004 "Design and construction and fit-out of food premises" and Standard 3.2.3 "Food Premises and Equipment" of the Australian New Zealand Food Standards Code.
(8) A Liquid Trade Waste Application is to be submitted to Orange City Council prior to the issuing of a Construction (or Occupation) Certificate. The application is to be in accordance with Orange City Council’s Liquid Trade Waste Policy. Engineering plans submitted as part of the application are to show details of all proposed liquid trade waste pre-treatment systems and their connection to sewer.
Where applicable, the applicant is to enter into a Liquid Trade Waste Service Agreement with Orange City Council in accordance with the Orange City Council Liquid Trade Waste Policy.
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DURING CONSTRUCTION/SITEWORKS |
(9) All construction/demolition work on the site is to be carried out between the hours of 7.00 am and 6.00 pm Monday to Friday inclusive, 7.00 am to 5.00 pm Saturdays and 8.00 am to 5.00 pm on Sundays and Public Holidays. Written approval must be obtained from the General Manager of Orange City Council to vary these hours.
(10) All materials onsite or being delivered to the site are to be contained within the site. The requirements of the Protection of the Environment Operations Act 1997 are to be complied with when placing/stockpiling loose material or when disposing of waste products or during any other activities likely to pollute drains or watercourses.
(11) Storage of materials including stockpiles is not permitted on the public footpath area or roadway unless a hoarding is provided and approval granted.
(12) Any adjustments to existing utility services that are made necessary by this development proceeding are to be at the full cost of the developer.
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PRIOR TO THE ISSUE OF AN OCCUPATION CERTIFICATE |
(13) The applicant is to develop a “Management Plan” for the premises including an Alcohol Management Plan incorporating the management of intoxicated & violent patrons, and a Security Management Plan incorporating management of patrons arriving and leaving the premises which is to be approved by the Canobolas Local Area Commander prior to an Occupation Certificate being issued.
(14) No person is to use or occupy the building or alteration that is the subject of this approval without the prior issuing of an Occupation Certificate.
(15) The owner of the building/s must cause the Council to be given a Final Fire Safety Certificate on completion of the building in relation to essential fire or other safety measures included in the schedule attached to this approval.
(16) Where Orange City Council is not the Principal Certifying Authority, a final inspection of water connection, sewer and stormwater drainage shall be undertaken by Orange City Council and a Final Notice of Inspection issued, prior to the issue of either an interim or a final Occupation Certificate.
(17) All of the foregoing conditions are to be at the full cost of the developer and to the requirements and standards of the Orange City Council Development and Subdivision Code, unless specifically stated otherwise. All work required by the foregoing conditions is to be completed prior to the issuing of an Occupation Certificate, unless stated otherwise.
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MATTERS FOR THE ONGOING PERFORMANCE AND OPERATION OF THE DEVELOPMENT |
(18) The person in charge of the premises must ensure at all times that no glass, open container or open vessel containing liquor is taken from the premises onto the footpath of Summer St, Orange being a designated Alcohol Free Zone.
(19) A CCTV system shall be maintained on the premises. The CCTV system must comply with the following requirements:
a) it must operate continuously from opening time until one hour after closing
b) it must record in digital format at a minimum of six frames per second,
c) any recorded image must specify the time and date of the image,
d) the system’s cameras must cover:
· all entry and exit points of the premises
· the footpath immediately adjacent to the premises
· all publicly accessible areas (other than toilets) on the premises.
The proprietor must:
a) ensure the CCTV system is in an operable condition at all times
b) keep all CCTV recordings for at least 30 days,
c) ensure the system is accessible by at least one staff member at all times it is operating, and
d) provide any recordings to police within 24 hours of being requested to do.
(20) No sandwich boards or the like are to be placed on Council's footpath.
(21) The hours of operation of the premises shall not exceed 4pm to 11pm Monday to Thursday and Sundays and 3pm to midnight Fridays and Saturdays without the prior approval of Council.
(22) The rear door to the tenancy shall only be used by patrons as an emergency exit.
(23) All deliveries made to the premises by trucks, vans and the like shall be made via the loading zone in Summer Street.
(24) The premises shall use a general waste bin (red lid), a recyclable bin (yellow lid) and a green waste bin (green lid) to manage waste generated by the development. The applicant is required to ensure waste generated by the development is managed in a responsible manner.
(25) Amplified music shall not occur on the premises.
(26) Emitted noise shall not exceed 5dB(A) above background sound level measured at the nearest affected residence.
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Other Approvals
(1) Local Government Act 1993 approvals granted under section 68.
Nil
(2) General terms of other approvals integrated as part of this consent.
Nil
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Right of Appeal
If you are dissatisfied with this decision, section 97 of Environmental Planning and Assessment Act 1979 gives you the right to appeal to the Land and Environment Court within 6 months after the date on which you receive this notice.
* Section 97 of the Environmental Planning and Assessment Act 1979 does not apply to the determination of a development application for State significant development or local designated development that has been the subject of a Commission of Inquiry.
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Disability Discrimination Act 1992: |
This application has been assessed in accordance with the Environmental Planning and Assessment Act 1979. No guarantee is given that the proposal complies with the Disability Discrimination Act 1992.
The applicant/owner is responsible to ensure compliance with this and other anti-discrimination legislation.
The Disability Discrimination Act covers disabilities not catered for in the minimum standards called up in the Building Code of Australia which references AS1428.1 - "Design for Access and Mobility". AS1428 Parts 2, 3 and 4 provides the most comprehensive technical guidance under the Disability Discrimination Act currently available in Australia. |
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Disclaimer - S88B Restrictions on the Use of Land: |
The applicant should note that there could be covenants in favour of persons other than Council restricting what may be built or done upon the subject land. The applicant is advised to check the position before commencing any work. |
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Signed: |
On behalf of the consent authority ORANGE CITY COUNCIL |
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Signature: |
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Name: |
ALLAN RENIKE - MANAGER DEVELOPMENT ASSESSMENTS |
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Date: |
20 May 2015 |
5.5 Development Application DA 101/2015(1) - 241-243 Summer Street
Attachment 2 Plans
Council Meeting 19 May 2015
5.5 Development Application DA 101/2015(1) - 241-243 Summer Street
Attachment 3 Submissions
TRIM REFERENCE: 2015/1129
AUTHOR: Maureen Horth, Community Services Manager
EXECUTIVE Summary
The Alcohol Free Zone within the central business district of Orange will expire on 31 October 2015. Council has the option to consider the re-establishment of an Alcohol Free Zone for that area from 1 November 2015 to 31 October 2019.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “7.1 Our Community - Feel safe in our homes and wider community by undertaking community engagement to keep plans and policies current for crime prevention, emergency service response, community safety and amenity, and promoting healthy and accessible link”.
Financial Implications
Provision for update of signage is included in the Delivery/Operational Plan for 2015-2016.
Policy and Governance Implications
Nil
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1 That Council; as required by Sections 644, 644A, 644B 644C and 646 of the Local Government Act 1993, as amended; re-establish an Alcohol Free Zone in the public roads and public car parks within the area bounded by Hill Street to the west, William Street and Endsleigh Avenue to the east, Prince Street to the north and Moulder Street to the south, for a period of four years from 1 November 2015 to 31 October 2019. 2 That Council undertake the required formal community consultation as outlined in the report on the Alcohol Free Zone Proposal 1 November 2015 – 31 October 2019 by the Community Services Manager. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
The Local Government Act 1993 provides the legislative powers for local councils to establish alcohol free zones in NSW to promote the safe use of roads, footpaths and public car parks without interference from anti-social behaviour caused by public drinkers.
The object of alcohol free zones is an early intervention measure to prevent the escalation of irresponsible street drinking to incidents involving serious crime.
At a meeting on 21 April 2011 Council resolved to re-establish an Alcohol Free Zone in the public roads and public car parks within the area bounded by Hill Street to the west, William Street and Endsleigh Avenue to the east, Prince Street to the north and Moulder Street to the south, for a period of three years from 1 November 2011 to 31 October 2015.
The Ministerial Guidelines on Alcohol Free Zones provide local councils with detailed procedures which must be followed in the establishment of an alcohol-free zone. They supplement the relevant provisions of the Local Government Act 1993. The Guidelines require that if Council chooses to re-establish the Zone it is necessary to undertake consultation with the Local Area Command and other interested parties including the Orange Aboriginal Community Working Party and representation of culturally and linguistically diverse groups, liquor licensee’s, secretaries of registered clubs whose premises boarder on, adjoin or are adjacent to the proposed zone and to invite representations or objections from the local community.
Procedure to establish an Alcohol Free Zone (AFZ)
The following table provides tasks and an indicative timetable for the re-establishment of an AFZ:
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Tasks |
Proposed Timing |
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1 |
Council considers the re-establishment of the AFZ for the reasons of reducing irresponsible behaviour due to the consumption of alcohol |
19 May 2015
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2 |
Undertake public consultation process: · Publish notice in local paper (describing proposed area), allow inspection of the proposal, invite representations or objections within 14 days of publication · Send copy of proposal to:- 1 Local Area Command 2 Liquor licensee’s and secretaries of registered clubs, whose premises border on, adjoin or are adjacent to the proposed zone, inviting representations or objections within 30 days of sending the letter. 3 Have the proposal discussed at a Liquor Accord Meeting 4 The Orange Aboriginal Community Working Party and representation of culturally and linguistically diverse communities, seeking representations or objections within 30 days of sending letter. · Consultation period closes |
6 June
2015
10 June 2015 10 June
2015 June 2015 10 June 2015
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3 |
Consider required modifications for signs if proposal goes ahead. |
1 August 2015 |
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4 |
Collate responses and report to Council. Depending on the results, Council adopts the proposal thus establishing the area to commence from a set date. |
1 September 2015
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5 |
Write to the interested parties and advise of the AFZ |
14 September 2015 |
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6 |
Prepare and erect new signs |
31 October 2015 |
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7 |
New Alcohol Free Zone period commences |
1 November 2015 |
Alcohol-free zones are most effective if they are part of a larger program directed at irresponsible alcohol consumption in which the local community is actively involved. Used in isolation they may only move the problem from one place to another.
The Guidelines recommend the establishment of an Alcohol Free Zone in conjunction with other programs directed at irresponsible alcohol consumption such as the Orange Liquor Accord and targeted outcomes as identified in the Orange Crime Prevention Partnership Action Plan 2012 – 2015. It is also required that reasons for the proposed establishment of an AFZ are provided.
Proposal for Establishing an Alcohol Free Zone in Orange CBD
The AFZ is a strategy in the Crime Prevention Partnership Action Plan to complement other strategies that focus on education, parental responsibility, responsible service of alcohol and community participation in community events. It is therefore formally proposed that Council re-establish an Alcohol Free Zone (under S644B(4) of the Local Government Act 1993, as amended) on the public roads and in the public car parks within the area bounded by Hill Street to the west, William Street and Endsleigh Avenue to the east, Prince Street to the north and Moulder Street to the south, for a period of four years from 1 November 2015 to 31 October 2019 – see attached map.
The proposal is supported by the evidence of public consumption of alcohol in this area causing instances of malicious damage to property, littering, offensive behaviour and assault. The evidence of this has been the topic of discussion at regular Community Safety and Crime Prevention Committee meetings, Crime Prevention Partnership meetings and in discussions with members of the Canobolas Local Area Command.
1 Alcohol Free Zone Map – Orange CBD, D15/13645⇩
Council Meeting 19 May 2015
5.6 Alcohol Free Zone Proposal - 1 November 2015 to 31 October 2019
Attachment 1 Alcohol Free Zone Map – Orange CBD
TRIM REFERENCE: 2015/906
AUTHOR: David Waddell, Director Development Services
EXECUTIVE Summary
Mr John Corrie, the owner of 296 Summer Street has requested Council consider the lease of up to four carparking spaces in the Council owned carpark behind (not the Aldi carpark) it to assist in the procurement of a new tenant.
That the proposition of leasing four carparks in the Central Business District (CBD) is interesting to say the least and raises several issues but is not totally without merit. This proposition is being put to Council under the premise that it will facilitate business and employment activity.
The proposition is clearly in the public interest due to the precedent that might be set and thus it is put before Council and then onto the public and business owners for consideration.
Should, after exhibition, Council approve the proposition then the drafting of an agreement for the lease would progress in line with a recent lease offered to the owners in Peisley Street. The lease rate would be based on a commercial formula. Mr Corrie has indicated that a preliminary lease covering three years with a three year option would be required.
John Corrie has paid significant carparking contributions before through his developments (in the order of $96,000 for 296 Summer Street) in the CBD.
The occupancy rates of the carpark are of critical relevance. The author has toured the car park several times over the last month and it would appear that the 24 hour zones are invariably highly occupied but there are usually four to six 2 hour parks free. Only the 2 hour spaces are considered leasable. Clearly this would reduce the availability of 2 hour spaces for customers of other premises.
This is however a policy decision and Council will need to exhibit the concept to gain the opinion of surrounding business owners and the public prior to making a final decision.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “11.1 Our Economy – Encourage the growth of local business, support emerging industry sectors and attract new investment to Orange”.
Financial Implications
Nil
Policy and Governance Implications
Council would be setting a potential precedent in the lease of public carparks.
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That Council exhibits the proposition of leasing public carparks to J Corrie for a period of 28 days and notifies surrounding business owners. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Mr John Corrie, the owner of 296 Summer Street has requested Council consider the lease of up to four carparking spaces in the Council owned carpark behind (not the Aldi carpark) it to assist in the procurement of a new tenant.
That the proposition of leasing four carparks in the Central Business District (CBD) is interesting to say the least and raises several issues for consideration.
The proposition is clearly in the public interest due to the precedent that might be set and thus it is put before Council and then onto the public and business owners for consideration.
Should, after exhibition, Council approve the proposition then the drafting of an agreement for the lease would progress in line with a recent lease offered to the owners in Peisley Street. The lease rate would be based on a commercial formula. Mr Corrie has indicated that a preliminary lease covering three years with a three year option would be required.
John Corrie has paid significant carparking contributions before through his developments before (in the order of $96,000 for 296 Summer Street) in the CBD. Contributions are levied when a proposal results in more parking demand than is provided for on the site.
It should be noted that in the Anson St/Sale St Carpark, Chemists Warehouse, Best and Less and Woolworths use carparking spaces for bulk garbage bins without charge, although a charge is being considered. There is an obvious question as to what is different to the Woolworths situation with the use of parking spaces to house the bulk bins. Ideally, Council should require Woolworths to remove the bins so as to allow those spaces to be used for their intended purpose.
Staff support of Council leasing public car parking spaces for private use is limited. Requests for similar arrangements have in the past been turned down. Requests to allow businesses or individuals to park on the streets exclusive of the time limit that applies to those parking spaces have also been turned down, although this is a different situation and the lease of on street parking is not involved.
The staff view point lies in the fact that the land for these car parks has been purchased and the car parks have been developed using public funds via general rates and the special rate, either for car parking or for CBD improvements – that was applied many years ago and from development contributions. The land for the car park in question was purchased from the land owners in the 1970s specifically for the use of that land for car parking spaces. Council actually gave the owners of that land a credit equivalent to the area of land purchased to offset future parking provision. Council actually gave the applicant this credit – even though the land wasn’t originally purchased from him - for this in his major redevelopment approval. Furthermore Council has specifically resolved to make this land a Free Parking Area.
The car park in question has a total of 60 spaces, 34 of which are 2 hour parking and 26 are for all day parking.
The occupancy rates of the carpark are of critical relevance. The author has toured the carpark several times over the last month and it would appear that the 24 hour zones are invariably highly occupied but there are usually 4-6 2 hr parks free. It is these that would be offered under a lease. Only the 2 hour spaces are considered leasable. Clearly this would reduce the availability of 2 hour spaces for customers of other premises.
GHD’s recent carparking report states for this carpark the maximum occupancy rate (as opposed to the average):
Previous surveys show that the all day parking is almost always fully occupied with the 2 hour parking ranging from 71 – 85% occupation on most occasions. The 2006 parking study does not identify whether the Block bound by Summer, Peisley, Kite and McNamara Streets has surplus spaces over what spaces have been provided over the demand generated by floor area and land use of that floor area – which is the method used by Hallam in the study to identify demand or surplus. An analysis of the premises fronting Summer Street in this block and the group of buildings fronting Peisley Street that includes Jack Evans Store shows that in just these two groups of buildings the total gross parking demand based on floor area and current use is 189.25 spaces whilst there are only 60 public spaces and 10, what would be called legitimate private spaces in this precinct. Aldi carpark is excluded as these are private spaces that are exclusive to this store. Also not included are the other properties further along Peisley Street, Kite Street and McNamara Street south of Landers. These properties would add to the demand on parking based on floor area and land use. Therefore it could be viewed that there are no surplus parking spaces in the public car park in this area – in fact the parking is grossly deficient.
The 196 Summer St development only provided eight parking spaces in stack formation. There is no legal right of access to these spaces – this is at Council’s leisure.
Council needs to consider that an agreement to such an arrangement would set a precedent as other business owners may like to take advantage of these arrangements. Council accepted a contribution from J Corrie under a Planning Agreement for the amount of $97,300. This was sought by Council to provide additional public parking in the locality. It could seem incongruous that Council would now consider reducing the number of public parking spaces in the locality for the exclusive use of tenants in the same building. The contra view is that Council is merely raising more revenue to supply carparks to an owner who has already paid $96,000 and providing carparks that would be used by those tenants anyway for free.
Council’s recent decision to vary the contributions plan to reduce the contribution rate for change of use has effectively reduced the capacity of Council to provide the net increase in the number of spaces required as generated by those proposals in the future as it is unlikely that developers will provide the required number of spaces on site. A proposal to lease public spaces for private use will further diminish the availability of spaces in the CBD.
In the sale of the land that was used to develop the now Orange Central Shopping Centre and in the expressions of interest for the development of the Ophir and Anson/Sale Streets car parks it was required that any development proposal will need to maintain current parking spaces and additional spaces provided based on increase in floor area and land use. The lease of public spaces for private purposes is not consistent with the preservation of existing public spaces on potential development sites.
In addition to the above there will be no way to prevent the unauthorised use of those spaces as Council’s parking attendants will be unable to patrol and enforce the unauthorised use. This is however a problem for the owner/lessee.
TRIM REFERENCE: 2015/1194
AUTHOR: Shirley Hyde, Legal and Property Officer
EXECUTIVE Summary
Council’s contractor is in the process of constructing the museum on land adjoining the Civic Centre. A power easement runs through the site of construction. It is beneficial for the easement to be relocated onto adjoining Council land Lot 100 DP 1072260. This report seeks Council’s agreement to register an easement on Council land.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “11.1 Our Economy – Encourage the growth of local business, support emerging industry sectors and attract new investment to Orange”.
Financial Implications
Nil
Policy and Governance Implications
Nil
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1 That Council consent to an easement by Essential Energy on Council owned land Lot 100 DP 1072260. 2 That the General Manager be granted delegation to finalise the terms of the easement with Essential Energy. 3 That authority be granted to affix the Common Seal on all necessary documentation. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Council may be aware that during the construction of the museum the contractor Zauner struck a high voltage electrical cable under the footprint of the building works. Subsequently, Essential Energy were required to temporarily re-route power on their network as the damaged cable needs to be replaced. As this cable is in the vicinity of a major storm water channel it cannot be lowered. Accordingly, two rectification options exist. The first option is to replace the cable in its current location and modify the museum structure. This is not preferred, and would create difficulties in maintaining this asset in future. The second and preferred option is to reroute the cable through other Council land and create an easement over that land in favour of Essential Energy.
The proposed alignment through Lot 100 DP 1072260 is shown below.
TRIM REFERENCE: 2015/1251
AUTHOR: Garry Styles, General Manager
Report to be provided under separate cover.
6 Closed Meeting - See Closed Agenda
The General Manager will advise the Council if any written submissions have been received relating to any item advertised for consideration by a closed meeting of Orange City Council.
The Mayor will extend an invitation to any member of the public present at the meeting to make a representation to Council as to whether the meeting should be closed for a particular item.
In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
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Recommendation That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions: 6.1 2015 Third Quarter Water Consumption Charges - 104 Hill Street Orange This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (b) the personal hardship of any resident or ratepayer. 6.2 Purchase of Land - South Orange This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. |
6.1 2015 Third Quarter Water Consumption Charges - 104 Hill Street Orange
TRIM REFERENCE: 2015/1115
AUTHOR: Matt Dean, Clerical Assistant - Water Billing
Reason for Confidentiality
This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (b) the personal hardship of any resident or ratepayer.
6.2 Purchase of Land - South Orange
TRIM REFERENCE: 2015/1196
AUTHOR: Chris Devitt, Director Technical Services
Reason for Confidentiality
This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
