ORANGE CITY COUNCIL

Extraordinary Council Meeting

 

Agenda

 

12 May 2015

 

 

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Extraordinary meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 12 May 2015 commencing at 7.00pm.

 

 

Garry Styles

General Manager

 

For apologies please contact Michelle Catlin on 6393 8246.

    

 

Agenda

EVACUATION PROCEDURE

In the event of an emergency, the building may be evacuated. You will be required to vacate the building by the rear entrance and gather at the entrance to the car park. This is Council's designated emergency muster point.

Under no circumstances is anyone permitted to re-enter the building until the all clear has been given and the area deemed safe by authorised personnel.

In the event of an evacuation, a member of Council staff will assist any member of the public with a disability to vacate the building

  

1                Introduction.. 3

1.1            Apologies and Leave of Absence. 3

1.2            Acknowledgement of Country. 3

1.3            Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests. 3

2                General Reports. 4

2.1            Adoption of Integrated Planning and Reporting Documents - Community Strategic Plan, Delivery/Operational Plan and Resourcing Strategy. 4

2.2            Fit for Future (Under Separate Cover)

3                Closed Meeting  (niL) 392

 

 

1       Introduction

1.1     Apologies and Leave of Absence

1.2     Acknowledgement of Country

I would like to show my respect and acknowledge the Traditional Custodians of the Land, of Elders past and present, on which this meeting takes place.

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting.

   

 

 

2       General Reports

TRIM REFERENCE:        2015/1127

AUTHOR:                       Garry Styles, General Manager    

 

 

EXECUTIVE Summary

This report seeks Council’s adoption of the suite of Integrated Planning and Reporting documents, being:

§  2015/25 Community Strategic Plan

§  2015/19 Delivery/Operational Plan

§  Resourcing Strategy incorporating the Long Term Financial Plan, Workforce Management Plan, Asset Management Policy and Strategy.

In response to the exhibition of these documents 128 submissions were received. An assessment of these submissions is provided in this report. A number of minor amendments to the Schedule of Fees and Charges are proposed, with no changes to other documents. All documents are attached to this report for adoption by Council.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.3 Our City - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions”.

Financial Implications

The adoption of these key strategic planning documents set the financial and operational direction of Council for the coming 10 years via the Long Term Financial Strategy, and the programs to be achieved over the next four years through the Delivery/Operational Plan.

The information necessary for the making of the rates of the 2015/16 year are included in the recommendation.

Policy and Governance Implications

Council is required under the Act to have the Integrated Planning and Reporting documents adopted by 30 June 2015. If any significant amendments are proposed to the Delivery/Operational Plan, consideration will need to be given to the requirement to re-advertise the document/change.

 

Recommendation 1        That in accordance with Sections 534, 535, 537 and 538 of the Local Government Act 1993, Council adopt the following structure for rating purposes for the period 1 July 2015 to 30 June 2016, and make the ad valorem rate in the dollar and base amount as detailed below, noting that land value to be used is based on the valuation date of 1 July 2012 and supplementary information provided since that date, for the rateable land in the Orange Local Government Area, as follows:           Ordinary Rates Ad Valorem Amount Base Amount Base Amount % of Total Estimated Yield $ Residential 0.006112 641.23 48.94% 19,884,320 Residential – Rural Residential 0.003699 641.23 35.11% 904,039 Residential – Clifton Grove 0.004743 641.23 36.20% 405,694 Residential – Ammerdown 0.005306 641.23 29.61% 93,106 Residential – Village 0.004190 384.05 49.55% 155,001 Farmland 0.001811 641.23 36.29% 666,067 Business 0.012914 641.23 11.31% 7,199,904 Special Rates         Orange Central Business Area 0.004198 N/A N/A 626,800       TOTAL $29,934,931   2        That Council adopt the fees and charges as listed in the exhibited draft Delivery/Operational Plan for the period 1 July 2015 to 30 June 2016, provided that such charges may be varied by any alteration to the Local Government (General) Regulation 2005 as directed by the NSW Government and subject to Council having the right to vary fees charged during the year subject to the required exhibition process being observed, and the following amendments: a        All non-profit/charity flights to be exempt from landing fees at the Orange Airport. b       Commission under the BookEasy accommodation system being retained at the current 5%. c        Emergency Services being exempt from charges for urban/rural maps of the Orange Local Government Area. d       Increase in statutory rate of Section 603 Certificates, as advised by the Office of Local Government, to $75.00         3        That the following expenditure, as detailed in the draft Delivery/Operational Plan, for the period 1 July 2015 to 30 June 2016 be voted in accordance with the requirements of Section 211 (2) of the Local Government (General) Regulation 2005:           General Fund Water Supply Sewer Operations CBD Operational Expenditure $63,281,295 $12,802,506 $9,513,857 $1,432,103 Capital Expenditure $45,170,195 $6,989,340 $2,471,330 $0 Loan Repayments $2,880,694 $1,158,681 $130,163 $0 TOTAL $111,332,184 $20,950,527 $12,115,350 $1,432,103 4        That Council adopt the: a        2015/25 Community Strategic Plan b       2015/19 Delivery/Operational Plan c        Resourcing Strategy incorporating the Long Term Financial Plan, Workforce Management Plan, Asset Management Policy and Strategy 5        That Council approve requests for Financial Assistance of: a        General Donations of $100,000, and fully expending the budget allocation to: Name Purpose Request Amount Mid Western Community Advisory Group Inc Program expansion of the O’Brien Centre $1,500 $1,500 Can Assist Cancer Assistance Network for Orange Community Wig Library Purchase of wigs $3,000 $3,000 Orange Legacy Legacy Banners and fundraising application fee $600 $600 Orange Community Christmas Lunch Use of Orange Function Centre $1010 $500 Orange Regional Conservatorium To subsidise the ensemble, academic and community groups conducted by ORC (donation budget fully expended therefore limited only to $41,695) $50,000 $41,695 City of Orange Brass Band To promote brass band music within Orange $3,000 $3,000 Orange Region Farmers Market North Court Fees and Showground Fees $3,000 $500 Holy Trinity Orange Pealers ANZAB Bellringing Conference $1,000 $500 Orange Small Schools Association Combined Orange Small Schools Spectacular $500 $500 City of Orange Eisteddfod Society Inc Senior Pianoforte Scholarship $1,000 $1,000 City of Orange Eisteddfod Society Inc Junior Pianoforte Scholarship $600 Nil City of Orange Eisteddfod Society Inc School Matinee Rates for hire of Orange Function Centre and Civic Theatre $24,000 Nil     Orange and District Early Education Program Inc Providing support to children with disabilities and development delays $3,000 $3,000 Orange Rainbow Club Lane Hire and Pool Entry Fees $500 $500 Orange Preschool Kindergarten Ltd Rate reimbursement $2,513.76 $2,513.76 Fusion Australia Ltd To assist with youth and community programs $3,000 $3,000 Wangarang Industries Ltd Installation of amenities within the Women’s shed $5,000 $3,000 Orange Eight Day Games – King and Queen of Sport Subsidising events, trophies, prizes, insurance and administration costs $3,000 $750 Lifeline Central West Inc Assist in training of volunteers $3,000 $3,000 Western Region Academy of Sport To assist WRAS development of talented sportspeople $2,140 $2,140 City of Orange Veterans Golf Inc Support of Veterans Golf Tournament $1,950 $1,000 Saving Glenroi Community Committee Monthly BBQ to create a positive impact on the Glenroi Community $3,000 $3,000 Orange Hawks RLFC Reduction of hire fees of Wade Park. Not specified $500 Orange and District Horticultural Society Horticultural Shows $1,000 $500 Orange Community Broadcasters Inc Upgrade electronic broadcasting equipment $930 $500 Orange Girl Guides Rate reimbursement $1,237.86 $1,237.86 Volunteer Wayfinders Vests and stationery costs $2,000 $2,000 Macquarie Phillharmonia Foundation Inc Events held outside of Orange $5,000 $750 Orange War Widows Guild Social Club Lunches and small bus trips Not specified $500 The Orange Society of Model Engineers Co-operative Ltd 50% of Public Liability Insurance $1,527.40 $1,527.40 Parents and Community Representative Council – James Sheahan Catholic High School Purchase of temporary fencing for Market Day $1,200 $500 Orange Woodworkers Association Inc Tools and equipment $2,986 $2,986 Blossoms Rescue Rate Reimbursement (rescue of cats and kittens) Not specified Nil Country Womens Association of NSW – Central Western Group Public Speaking Contest $100 $100 Orange Male Voice Choir Maintenance of Music Director $3,000 $3,000       Cancer Council NSW Address current gaps in transport to treatment services $3,000 $3,000 The Canobolas Highland Pipe Band Association Inc Renew uniform and band related equipment $1,000 $1,000 Orange Stroke Support Group Stroke Week Activities $200 $200 Business Enterprise Centre Council has previously provided support to the BEC by providing a fuel card $5,000 $5,000 All Schools in Orange Council resolved to consider an annual donation to each school in Orange (20 x $100) for their presentation ceremonies $100 x 20 $2,000   b       Sports Participants Program of $2,250, to: Name Purpose Request Amount James Sheahan Catholic High School Rugby/Cultural tour $2,000 $750 Special Olympics NSW, Central West Maintain uniform supply, fund travel and equipment for training $5,000 $750 Orange Basketball Association Purchase of representative uniforms $3,000 $750   c        Event/Major Promotions Sponsorship of $22,000, to: Name Purpose Request Amount Appledale Processors Cooperative Ltd The Orange Apple Festival $5,000 $3,000 Apple Cook Up – Apple Festival The Big Apple Cook Up $2,100 $500 Central Western Dressage Group Inc Dressage with Altitude CDI Event $3,000 $500 Orange Ex-Services – Golf Orange To promote Orange as a social golfing destination $10,000 $1,000 Orange Netball Association Applying to host a World Cup Netball Team $5,000 Nil Dragon Boats NSW Inc Annual Central West Dragon Boat Regatta $2,000 $1,000 Wangarang Industries Ltd Wangarang Charity Golf Challenge $2,000 $1,000 Orange Garden Club Inc Biennial Convention of Garden Clubs Australia Inc Event plus Gallery fee waiver $5,000 $500 Orange Lions Club Inc District 201N4 55th Convention, Annual Convention of Members, Delegates and Visitors $5,000 $1,000     Zonta Club of Orange Inc 2015 Zonta District 24 Conference $3,000 $500 Rotary Club of Orange Inc Banjo Paterson Family Fun Day $5,000 $1,000 The Orange Golf Club Ltd T/A Duntryleague Mercedes Benz Classic Golf Tournament $1,650 $1,000 F.O.O.D Week Food Week 8-16 April 2016 $5,000 $3,000 Southern Cross Street Cruisers Car Club Inc Annual Swap Meet Car and Bike Show $3,000 $500 Orange Region Vignerons’ Association Orange Wine Festival $5,000 $3,000 Australian Nation Field Days Australian National Field Day Sponsorship $5,000 $1,000 Orange Regional Malayalee Association To promote and maintain Kerala culture by hosting various events $5,000 $500 Camp Quality Ltd Tractor Trek $3,000 $1,000 Gnoo Blass Classic Car Club Inc Gnoo Blas Classic Car Show Promotion Costs $3,000 $1,000 Environmentally Concerned Citizens of Orange Sustainable Living Week $6,200 $1,000   d       Sports Facility (Small Grants) Program - $50,000 (allocations resolved by Council 5 May 2015 via the Sport and Recreation Community Committee recommendation). 6        That the Councillor and Mayoral allowance be set at $18,380 and $40,090 respectively for 2015/16, being the maximum allowable for Regional Rural councils, as determined by the Local Government Remuneration Tribunal.

 

 

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

Service Delivery

The Delivery/Operational Plan identifies levels of service for the range of Council’s operations. These levels of service are also identified as part of the Asset Management Strategy and Plans. The Plan identifies key projects and services Council will deliver over the term of the Plan, and quarterly performance indicators will provide a measure of Council’s performance in achieving these objectives.

Image and Reputation

The issue of the proposed change to waste collection has generated significant community interest, as evidenced in the number of submissions received. Whatever the determination by Council, it is clear that a detailed education campaign is needed to ensure the community fully understand the strategy of Council in relation to waste.

 

 

SUPPORTING INFORMATION

Public Exhibition

The Community Strategic Plan, Delivery/Operational Plan and Resourcing Strategy were placed on public exhibition from 1 April 2015 to Friday 1 May 2015. Over that time, a number of opportunities were provided for the community to make a submission on the documents, including:

§  Media release following the 31 March 2015 Council Meeting

§  Feature on Council’s website

§  Information on Council’s Facebook page

§  Newspaper advertising

§  Media releases regarding waste collection proposed changes

§  Significant media coverage relating to the Waste Collection proposed changes

Schedule of Rates

The following is the rating schedule for the 2015/16 year:

Ordinary Rates	Ad Valorem Amount	Base Amount	Base Amount % of Total	Estimated Yield $
Residential	0.006112	641.23	48.94%	19,884,320
Residential – Rural Residential	0.003699	641.23	35.11%	904,039
Residential – Clifton Grove	0.004743	641.23	36.20%	405,694
Residential – Ammerdown	0.005306	641.23	29.61%	93,106
Residential – Village	0.004190	384.05	49.55%	155,001
Farmland	0.001811	641.23	36.29%	666,067
Business	0.012914	641.23	11.31%	7,199,904
Special Rates
Orange Central Business Area	0.004198	N/A	N/A	626,800
			TOTAL	$29,934,931

 

Land valuation to be used is based on the valuation date of July 2012 plus any supplementary information provided since that date, for the rateable land in the Orange Local Government Area.

Proposed Total Expenditure 2015/16

The total expenditure proposed for 2015/16 is as follows:

 

	General Fund	Water Supply	Sewer Operations	CBD
Operational Expenditure	$63,281,295	$12,802,506	$9,513,857	$1,432,103
Capital Expenditure	$45,170,195	$6,989,340	$2,471,330	$0
Loan Repayments	$2,880,694	$1,158,681	$130,163	$0
TOTAL	$111,332,184	$20,950,527	$12,115,350	$1,432,103

 

 

Donations

The donations budget comprises the following allocations and budget for 2015/16:

§  General Donations - $100,000

§  Sports Participants Program (National and State representatives) - $13,900

§  Sporting Facilities - Capital Grants Program - $50,000 (allocations resolved by Council at its meeting held on 5 May 2015 adopting recommendations from the Sport and Recreation Community Committee)

§  Sponsored Events – Major Promotions - $30,900

As reported to the Council Meeting of 31 March 2015, Council placed advertisements in the local paper and wrote to all previous donations applicants advising them of the process to complete an application form to seek funding. The applications were reported to the Council Meeting of 31 March 2015, and recommendations also placed on exhibition. No submissions were received in relation to the proposed donations.

The recommended allocations results in:

§  General Donations – fully expended

§  Sports Participants Program - $2,250 expenditure only from budget of $13,900

§  Sponsored events/Major promotions – $22,000 from a budget of $30,900

Fees and Charges

A minor amendment is proposed to the Fees and Charges, to ensure that all non-profit or charity flights are exempt from airport landing fees. This is stated within the Schedule of Fees and Charges, however another row that identifies “Aircraft associated with Angel Flight, Care Flight and Child Flight” only as being exempt. This row has been removed to clarify Council’s intention.

An additional amendment is sought in relation to the provision of rural/urban maps of the Orange Local Government Area to emergency services. It is proposed to make emergency services exempt from the fees for supplying these maps.

A further minor amendment is required to the statutory fee for a Section 603 Certificate. The Circular 15-14 issued by the Office of Local Government on 5 May 2015 advised that this fee is to increase from $70.00 to $75.00 for the 2015/16 year.

Council received submissions in relation to the proposed increase in the BookEasy system commission from the current 5% to 10%. Given the desire to increase take-up of this system among local accommodation providers, it is suggested that the 5% rate be retained for an additional year

 

Assessment of Submissions

During the exhibition period, 128 submissions were received. 120 of these submissions related to Waste Collection.

The attached table summarises the submissions, and copies of all or any submissions are available on request. Council received an additional 15 anonymous submissions in relation to waste services which have not been considered in the attached summary.

Council is also aware of a “change.org” on-line survey in relation to the red bin collection, however no submission or information from this survey has been provided to Council.

The attached summary of submissions includes a comment from staff.

Summary Comments on Waste Collection

Council resolved the following on 3 February 2015:

6.1     NetWaste Waste Services Tender TRIM Reference:        2014/1783

RESOLVED - 15/035                                                                                  Cr R Kidd/Cr C Gryllis 1        That authority be given to the General Manager to conclude the discussions and clarifications required for a contract for Waste Services in accordance with the details outlined in the NetWaste Waste Services Tender report by the Manager Waste Services and Technical Support, to include an option for Council to change to a weekly waste collection service within the first 12 months. 2        That approval be granted for the Council seal to be affixed to relevant documents.

 

This matter has received significant exposure in recent times, eliciting many comments.

 

The resolution to trial a fortnightly service arose from a number of factors, principally the end of the existing collection contract and a desire to minimise any rises, along with the opportunity for a more efficient pick up and improved environmental outcomes.

The concerns raised and discussed in the following sections are able to be dealt with through the following measures:

§  An ongoing campaign of education during the trial period

§  An assessment after the trial period

§  The provision/undertaking of audits to assist with sorting

§  The provision of additional services at the same frequency on a pay-for-service basis

§  Specific requirements service (these arrangements can cover the additional requirements of the Orange community while still providing a core service that caters for the majority).

The submissions opposing the shift to a fortnightly red bin pick up predominately fell into the categories of nappies, pests, illegal dumping/city presentation, service level reduction and cost of service.

Nappies

Lake Macquarie is also moving towards a fortnightly red bin pick and as is the case with Orange disposable nappies, adult incontinence aids and feminine hygiene products have been raised as an issue.

A study undertaken in Lake Macquarie last year looked at this issue and undertook a user feedback trial. In summary, the trial showed that the odour of nappy bins at the end of a fortnight was no worse than the odour of regular garbage bins at the end of a week.

Furthermore, odour does not significantly increase with time nor with the amount of nappies in the bin. Wrapping soiled nappies in at least one plastic bag, and keeping the bin out of the sun are both key odour management behaviours.

Most households that dispose of nappy and incontinence aids will be able to manage their waste from a volume perspective with a fortnightly 240L garbage service, as long as they sort waste into the three bins correctly. Council will need to provide available service options for households that cannot manage the volume of waste, which will generally be households that have three or more people who use nappies/incontinence products.

Summary of key results from the Lake Macquarie community nappy trial are as follows:

§  Majority of households dispose of soiled nappy waste wrapped in either one or two plastic bags (87%)

§  The average household with one child in nappies generates about 30 soiled nappies per week (60 per fortnight). The average with two children in nappies generate just over 50 per week (100 per fortnight), and the average household with three children in nappies generate about 70 per week (140 per fortnight). However, in reality the number of soiled nappies put in the household bin will vary depending on the proportion of time the user spends at home and/or in care.

§  Nappy generation will be highest in households where the number of children in nappies is high and their average age is low (under about 2 years of age)

§  A 240L bin holds about 300 soiled nappies

§  At the end of the fortnight, participants’ nappy bin was on average between 30% and 50% full depending on the household type (number of children in nappies)

§  Based on the nappy trial results and the Lake Macquarie waste audit results, households with three or more people in nappies/incontinence aids are likely to require extra garbage bin capacity

§  The average odour rating of the garbage bin before the trial (when it contained the household’s garbage and nappy waste) was approximately the same as the average odour rating of the kerbside nappy bin at the end of each fortnight

It is noted that the Lake Macquarie survey mentioned the use of plastic bags as a way of managing nappies.

In submissions to the Delivery/Operational Plan it was pointed out by some that this would encourage the use of plastic bags.

 

There are three elements to this. Firstly as the survey pointed out this is already common practice for managing nappies. Secondly the plastic bags used to manage nappies are likely to be bags re-used from shopping that irrespective of their re-use are already bound for landfill. Thirdly some families may take the option of using biodegradable bags for the purpose.

Pests being attracted to waste sitting there for two weeks

While a change of practice will be required for some residents, when used appropriately the material that may attract pests is predominately organic and it will be picked up weekly in the green bin. This will be a key factor in the proposed education program in the coming months. It is noted that an audit which sampled the contents of more than 9000 bins found that more than half the contents of the red bins was organic material which could be put in the green bins or recyclable material which could go in the yellow bins. While this audit data illustrates there is some way to go in promoting appropriate waste practices the data demonstrates there is significant opportunity to reduce the amount of organic and recyclable material currently being placed in the red bin and therefore placed in landfill.

Illegal dumping and presentation of the City

There have been some views expressed that the proposed service will result in increased illegal dumping. While this outcome is possible, the data to date shows there is capacity to manage most waste streams within the proposed contract. Additionally the vast majority of residents would be unlikely to illegally dump waste, being conscious that this is not only unlawful but also extremely inappropriate and anti-social behaviour. For the small minority of people who may consider such action, an ongoing targeted education program will need to be put in place to discourage illegal dumping. As was the case with the water restrictions a number of years ago, the community is generally well aware of what is not appropriate and would, in all likelihood, help manage this issue through peer group pressure and reporting of any acts of illegal dumping.

Additionally there are a number of products that residents can deliver free of charge to the Ophir Road Resource Recovery Centre.

Separate to the waste contract Orange City Council offers the following free residential drop offs:

§  Scrap metal

§  E-waste

§  Recyclables

§  Green waste

§  Motor oil

§  Annual hazardous chemical waste collection (paints, solvents acids)

§  Gas bottles

§  Smoke detectors

§  Household batteries

Household items in working order can also dropped of free of charge at the Recovery Shop.

 

Reduction in level of service

Prior to 2013 three bins a fortnight were picked up from residents homes. With the introduction of the green bin that rose to five bins a fortnight. Under the proposed scheme it will be four bins a fortnight.  The proposed level of service is most closely matched to the waste management habits of the majority of residents.

The key points of Council research were:

§  60 per cent of red bins were half full or less

§  20 per cent of red bins are two-thirds or three-quarters full

§  19 per cent of red bins are full

§  At residences where the red bin was completely full, 79 per cent did not put out their green bin, suggesting waste may not be being sorted in these households

High cost of waste to ratepayers

The proposed changes are part of the establishment of a new contract for the next ten years.  As detailed in the February report to Council the cost of the existing service to residents in the current year (including two bulky waste pickups) is $346.54. The proposed service trial of a fortnightly red bin, fortnightly yellow and weekly green is $368.92 (no bulky good pick up), an increase of $22.30 per year (of which around $10 is a normal CPI increase).

If Council were to maintain the current bin pick up of weekly green, weekly red and fortnightly yellow and maintain one bulky goods pick up the cost per service would be $398.92 or $391.92 excluding a bulky goods pick up ($30 to $23 per year extra respectively, on top of the proposed $22.30 per year increase).

If Council were to maintain the current bin pick up of weekly green, weekly red and fortnightly yellow and maintain one bulky goods pick up the cost per service would be $398.92. There are 16,188 residential waste service customers in Orange.

Across the entire City the difference between the proposed $368.92 option and the $398.92 option would be $485,640.

Consideration of cost and a desire to limit rises arising from the ending of the existing contract and the start of a new contract was one of the several factors which led to a decision to trial a fortnightly collection.

Additionally, like water and sewer services, waste is a utility service established as a self-funding business unit. Waste services as exhibited shows a modest surplus/balanced position over the coming years, well less than the additional cost of $485,440 cited above.

Customised service

The proposed changes to waste collection routines are designed to reflect the needs of the majority of Orange residents, and the long-term policy directions of the NSW Government on waste management.

While audits indicate most residents are ready for the proposed changes, it is acknowledged that for a range of reasons some sections of the community will have difficulty dealing with the changes.

Alongside the new pattern of collection routines, a package of user-pays options are also available, including a new ‘specific requirements’ category.

PROPOSED NEW COLLECTION ROUTINES

Green bin weekly

Red bin fortnightly

Yellow bin fortnightly

USER-PAYS OPTIONS PACKAGE

Complete Additional Service

This option has been used in the past where, say, there is granny-flat at the same address, and for the convenience of two households there are two sets of bins. The option is available to any household.

In the context of residents concerned about the current proposed changes, this option provides a doubling of current volume/waste capacity, but not extra frequency, for example if their red bin is too full to cope with a fortnightly collection, they can have two red bins, but they will still be collected fortnightly.

The differences in these costs reflect the net costs of processing the different kinds of waste.

Charges are added to annual rates accounts.

SERVICE	FREQUENCY	COST
EXTRA GREEN BIN	Weekly	$65.56
EXTRA RED BIN	Fortnightly	$209.62
EXTRA YELLOW BIN	Fortnightly	$71.90

Short term additional service

When the new contract begins in April 2016, each household will be supplied with new red and yellow bin. Old bins can be taken away for recycling, or residents can opt to keep them for use at times of high demand (eg holiday periods for the yellow bin, seasonal growth periods for the green bin).

Books of tickets can be bought from the Civic Centre and placed on the lid of the extra bin when it is put out for collection. As the cost to lift an additional bin is the same regardless of the type of bin, the price is the same for any bin, at $1.95 per additional lift. While this option is designed to deal with periods of peak use, it could be used routinely throughout the year in line with other collection routines.

 

Specific requirements service

This new option is aimed to complement the new collection routines by offering a service to households with specific waste generation needs which would find it difficult to cope with a fortnightly red bin service.

 

SERVICE	FREQUENCY	COST
RED BIN	Weekly	In the order $100

The specific requirements service would only be available to certain households which meet a set of criteria which established their specific needs.

This criteria would involve a staff visit to assess matters such as:

§  Waste needs related to medical conditions (medical waste, incontinence pads)

§  Large numbers of people in household, including numbers of children in nappies.

§  Any other waste management issues which would warrant access to this additional service

A preliminary assessment has found that a customised service could be offered providing an additional red bin service on alternate weeks to maintain a weekly pick up for an annual cost in the order of $100. More work will be needed to verify this estimate, with a key issue being to ensure the charges are based on full cost recovery of the additional cost incurred by the contractor in providing this additional service. The number of subscribers will also have an impact on the cost, as will the additional travel distance and time taken to service these customers.

That work being carried out also includes coming up with the criteria for offering a customised service, to deal with specific needs that cannot be met by a fortnightly pickup.

SEGREGATION OF WASTE

With the services offered by Orange City Council, residents are encouraged to sort waste appropriately into the three bins. These bins are monitored and in some circumstances feedback provided to residents advising of the need to appropriately sort waste. This is essential to enable the legitimate operation of the waste service, in line with State Government requirements and will continue regardless of service frequency.

 

Attachments

1          Community Strategic Plan 2015/25, D15/8455⇩

2          2015-2019 Delivery Operational Plan, D15/8591⇩

3          Long Term Financial Plan 2015/25, D15/8602⇩

4          Workforce Management Plan 2015/18, D15/8458⇩

5          Asset Management Strategy 2015/34, D15/8462⇩

6          ST007 - Strategic Policy - Asset Management, D15/12852⇩

7          Table of Submissions - Delivery/Operational Plan 2015/19, D15/12561⇩

  

2.1                       Adoption of Integrated Planning and Reporting Documents - Community Strategic Plan, Delivery/Operational Plan and Resourcing Strategy

Attachment 1      Community Strategic Plan 2015/25

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2.1                       Adoption of Integrated Planning and Reporting Documents - Community Strategic Plan, Delivery/Operational Plan and Resourcing Strategy

Attachment 2      2015-2019 Delivery Operational Plan

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2.1                       Adoption of Integrated Planning and Reporting Documents - Community Strategic Plan, Delivery/Operational Plan and Resourcing Strategy

Attachment 3      Long Term Financial Plan 2015/25

 

 

 

 

 

 

 

 

 

 

 

 

2.1                       Adoption of Integrated Planning and Reporting Documents - Community Strategic Plan, Delivery/Operational Plan and Resourcing Strategy

Attachment 4      Workforce Management Plan 2015/18

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2.1                       Adoption of Integrated Planning and Reporting Documents - Community Strategic Plan, Delivery/Operational Plan and Resourcing Strategy

Attachment 5      Asset Management Strategy 2015/34

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2.1                       Adoption of Integrated Planning and Reporting Documents - Community Strategic Plan, Delivery/Operational Plan and Resourcing Strategy

Attachment 6      ST007 - Strategic Policy - Asset Management

 

2.1                       Adoption of Integrated Planning and Reporting Documents - Community Strategic Plan, Delivery/Operational Plan and Resourcing Strategy

Attachment 7      Table of Submissions - Delivery/Operational Plan 2015/19

SUMMARY OF SUBMISSIONS – DELIVERY/OPERATIONAL PLAN 2015/19

Author	Subject	Summary of Author’s Comments		Staff Response	Action required?
Orange Aero Club	Cleaning at Orange Airport	The Club has requested the current cleaning contract at the Airport be extended to the Medical Interchange Room		This can be included in the existing cleaning contract at minimal cost	No
Stuart Porges	Charges at Orange Airport	Request to include other charity flights (eg Little Wings, Royal Flying Doctor Service) as exempt from landing fees		Agreed. Fees and charged to be amended to identify not-for-profit/charity flights to be exempt from landing fees	Minor amendment to fees and charges to clarify all non-profit/charity flights are exempt from landing fees
Orange T-Hangar Group	Airport lease fees	Objection to the increase of lease fees to $3.70m2, and seeking a more gradual increase from the current rate they pay under their lease of $2.75m2		The fees for the lease to the T-Hangar Group will not increase until the expiration of the lease in 2016. The current fee is $3.60m2 and the rate set will apply to all new leases. The rate paid by the T-Hangar Group is set at $2.75 and subject to CPI increases	No
Regional Express	Airport Passenger Tax	Objection to the proposed increase from $16.73 to $17.30 per arriving and departing passenger.		The increase is considered reasonable once the CPI is applied, similar to all fees and charges	No
Julie Proctor	General Rates	Objection to increase in rates		The increase in rates is applied in accordance with the rate peg	No
Kerrie Rossetto	BookEasy	Objection to commission increase from 5% to 10% for visitors booking accommodation through the BookEasy system		Given the feedback from operators, it is proposed to defer the increase to 10% for another year, leaving the commission at the current rate of 5%.	Amendment to fees and charges to 5% rather than 10%
Steve Sharp	BookEasy	Objection to commission increase from 5% to 10% for visitors booking accommodation through the BookEasy system
Author	Subject	Summary of Author’s Comments	Staff Response		Action required?
Richard Castine	Footpaths	Acknowledged expenditure on footpaths and requested plan of works to be undertaken	Works are broadly identified in the Delivery/Operational Plan. Priority of minor works changes based on feedback.		No
	Southern distributor work	Concern about the termination of Stage 1 at Anson Street	The route of the Southern Feeder Road has been in the Development Control Plan for many years and the route has been advertised. The future completion of the SFR in stages to the west will help alleviate demand on Anson Street		No
	Old hospital site re-development	Concern about Council involvement in the re-development	Concerns noted.		No

 

 

SUBMISSIONS IN RELATION TO WASTE COLLECTION – PLEASE REFER TO REPORT FOR STAFF COMMENTS

Author	Summary of Author’s Comments
Environmentally Concerned Citizens of Orange	Agree with changes to waste collection, provided some consideration is given to special circumstances and a focus on education.
Judith Davis	Agree with fortnightly red bin collection
Michael Milston	Agree with fortnightly red bin collection
Michelle and Nils Waite	Agree with fortnightly red bin collection
Kilty Mason	Agree with fortnightly red bin collection
Kath Logan	Agree with fortnightly red bin collection. Suggest providing tickets to residents for dumping bulky waste
Sam Nelson	Agree with fortnightly red bin collection. Suggest bulky goods collection should remain as is
Jasmin Whiting	Agree with fortnightly red bin collection if recycling bin is collected weekly
Beverley Charles	Agree with fortnightly red bin collection provided recycling is collected weekly
Andreas Martz	Agree with fortnightly red bin collection provided recycling is collected weekly
Pamela Harrison	Agree with fortnightly red bin collection provided recycling is collected weekly
Bernie Mulligan	Agree with fortnightly red bin collection provided recycling is collected weekly
Lousie Harcombe	Agree with fortnightly red bin collection provided recycling bin collected weekly
Charissa Lang	Suggest two recycling bins or weekly recycling collection. Supportive of current system for bulky waste
Laurian Ginns	Agree with fortnightly red bin collection provided recycling is collected weekly
Carly Duncan	Agree with users pays for bulk waste collection
Lydia Smith	Agree with fortnightly red bin collection provided waste charges are reduced
Jo & Bernie Schmich	Against fortnightly red bin collection and requesting weekly collection of all bins. Suggesting smaller bins for smaller households. Request that households that compost have smaller organics bin.
Hannah Thomas	Against fortnightly red bin collection. If it proceeds, consider a second red bin (full-size or smaller) for residents
Author	Summary of Author’s Comments
Jordie Ian Gorham	Against fortnightly red bin collection and bulky waste charges
Deb Wright	Against fortnightly red bin collection. Suggest bins are not replaced to save costs
Deidre Leslie	Against fortnightly red bin collection. Suggest user-pays system for non-recyclable and non-biodegradable waste, with a reduction in rates. Consider selling compost bins at cost to residents
Daniel Toohey	Suggest quarterly bulky goods collection. If system of fortnightly red bin collection is implemented, consider weekly collection over Christmas/new year period
Hillman Family	Preference for all bins collected weekly, but if red bin is to be collected fortnightly, suggest recycling bin be collected weekly. Concern about how older/disabled residents will dispose of bulky waste
Fred Davies	Any reduction in red bin collection will need to be offset by increased recycling bin collection. Bulky goods collection should remain as is
Ian Hallett	Against fortnightly red bin collection. Suggest provision of bags for residents to use for food waste
Ben Johnson	Against fortnightly red bin collection. Support bulky waste proposal
Richard Castine	Against fortnightly red bin collection as it would provide no benefit to space at the Euchareena Road Resource Recovery Centre.
Carlie Chapman	Against fortnightly red bin collection and requesting weekly recycling bin collection
Michelle Heaslip	Against fortnightly red bin collection and requesting weekly recycling bin collection
Katharine Rogers	Against fortnightly red bin collection and requesting weekly recycling bin collection
Flick Harris	Against fortnightly red bin collection and requesting weekly recycling bin collection
Joshua and Monique Dunn	Against fortnightly red bin collection and requesting weekly recycling bin collection
Wendy Kent	Against fortnightly red bin collection and requesting weekly recycling bin collection
Carine Miller	Against fortnightly red bin collection and requesting weekly recycling bin collection
Michael Kuter	Against fortnightly red bin collection and requesting weekly recycling bin collection
Amanda Shepherd	Against fortnightly red bin collection and requesting weekly recycling bin collection
Warwick Ferguson	Against fortnightly red bin collection. Suggest weekly recycling bin collection

 

Author	Summary of Author’s Comments
Tracey Press	Against fortnightly red bin collection. If red bin goes to fortnightly collection, need to increase recycling and organics collection to weekly
A Lepelaar	Suggest weekly recycling bin collection
Anne Hayes	Suggest weekly recycling bin collection
Jason Smith	Against fortnightly red bin collection. Suggest weekly recycling bin collection
Dr A Dowling	Against fortnightly red bin collection. Suggest weekly recycling bin collection
Michael Wieczorek	Against fortnightly red bin collection
Jimmy Cronk	Against fortnightly red bin collection
Jaimee-Lee Woods	Against fortnightly red bin collection
Meighan Van Doorn	Against fortnightly red bin collection
Sharon Hewitt	Against fortnightly red bin collection
Marianna Saran	Against fortnightly red bin collection
Danielle Sutherland-Doherty	Against fortnightly red bin collection
Craig Piper	Against fortnightly red bin collection
Chris Ross	Against fortnightly red bin collection
Lisa Day	Against fortnightly red bin collection
Georgina Willis	Against fortnightly red bin collection
Adam Boulton	Against fortnightly red bin collection
Karen Fahy	Against fortnightly red bin collection
Cherie Parker	Against fortnightly red bin collection
Brooke Church	Against fortnightly red bin collection

 

Author	Summary of Author’s Comments
Heather Jones	Against fortnightly red bin collection
Michelle Blandford	Against fortnightly red bin collection
Angela Armstrong	Against fortnightly red bin collection
Nikki Leporidae	Against fortnightly red bin collection
Duaine Wright	Against fortnightly red bin collection
G Kearney	Against fortnightly red bin collection
Shane Udy	Against fortnightly red bin collection
Steve Bigg	Against fortnightly red bin collection
Alice Weily	Against fortnightly red bin collection
Geoffrey Langdon	Against fortnightly red bin collection
Christine Boggie	Against fortnightly red bin collection
Josh Hughes	Against fortnightly red bin collection
Kate Corby	Against fortnightly red bin collection
Wal Pluis	Against fortnightly red bin collection
Tony Browne	Against fortnightly red bin collection
Von Robertson	Against fortnightly red bin collection
Gai Kable	Against fortnightly red bin collection
Carol McKenzie	Against fortnightly red bin collection
Roger Jones	Against fortnightly red bin collection
Nicole Chapman	Against fortnightly red bin collection
Lisa Devereaux	Against fortnightly red bin collection
Sarah Moore	Against fortnightly red bin collection

 

Author	Summary of Author’s Comments
Neil Harrison	Against fortnightly red bin collection
Katie Pyle	Against fortnightly red bin collection
Josh Willis	Against fortnightly red bin collection
Leo Lamers	Against fortnightly red bin collection
Stacey Ellice	Against fortnightly red bin collection
Alexandra Wiseman	Against fortnightly red bin collection
Christian Cheney	Against fortnightly red bin collection
Bill Ivanoff	Against fortnightly red bin collection
Warwick Ferguson	Against fortnightly red bin collection
Ben Wilshire	Against fortnightly red bin collection
Leanne Wood	Against fortnightly red bin collection
Lyndal North	Against fortnightly red bin collection
Anne-Maree Davis	Against fortnightly red bin collection
Kirstyn Riley	Against fortnightly red bin collection
Joanne Cannard	Against fortnightly red bin collection
Deborah McCarthy	Against fortnightly red bin collection
Kay Hillan	Against fortnightly red bin collection
Anne Patteson	Against fortnightly red bin collection
Ernest Shave	Against fortnightly red bin collection
Olivia West	Against fortnightly red bin collection
Brenda Woodward	Against fortnightly red bin collection
Rick and Ben Alpen	Against fortnightly red bin collection

 

Author	Summary of Author’s Comments
Brian Carley	Against fortnightly red bin collection
Chris Oldroyd	Against fortnightly red bin collection
Nicole Goodall	Against fortnightly red bin collection
Robert Taylor	Against fortnightly red bin collection
Bonnie Parry Jones	Against fortnightly red bin collection
Karyn Sullivan	Against fortnightly red bin collection
Mark and Annie Boulton	Against fortnightly red bin collection
Tony Jose	Against fortnightly red bin collection
Roxy Roach	Against fortnightly red bin collection
Daniel Swain	Against fortnightly red bin collection
Samantha Beckingham	Against fortnightly red bin collection
Kathleen Summers	Against fortnightly red bin collection
Leo Lamers	Against fortnightly red bin collection
David Peebles	Against fortnightly red bin collection
Jason Trood	Against fortnightly red bin collection
G & J Rout	Against fortnightly red bin collection
John Leabeater	Against fortnightly red bin collection
Hopcraft family	Against fortnightly red bin collection

 

   

 

 

TRIM REFERENCE:        2015/1124

AUTHOR:                       Garry Styles, General Manager    

 

Report to be provided under separate cover.

 

3     Closed Meeting  (niL)

The General Manager will advise the Council if any written submissions have been received relating to any item advertised for consideration by a closed meeting of Orange City Council.

The Mayor will extend an invitation to any member of the public present at the meeting to make a representation to Council as to whether the meeting should be closed for a particular item.