ORANGE CITY COUNCIL

Services Policy Committee

 

Agenda

 

7 April 2015

 

 

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Services Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on  Tuesday, 7 April 2015.

 

 

Garry Styles

General Manager

 

For apologies please contact Michelle Catlin on 6393 8246.

    

 


Services Policy Committee                                                                               7 April 2015

Agenda

  

1                Introduction.. 3

1.1            Apologies and Leave of Absence. 3

1.2            Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests. 3

2                Committee Minutes. 4

2.1            Minutes of the Orange Planetarium Community Committee - 25 February 2015  4

3                General Reports. 12

3.1            Naming of Multipurpose Pavilion at Orange Showgrounds. 12

3.2            Request to Rename Lone Pine Memorial 22

3.3            Summer Merge Holiday Activity Program.. 24

 


Services Policy Committee                                                                               7 April 2015

 

1       Introduction

1.1     Apologies and Leave of Absence

1.2     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting.

 

 


Services Policy Committee                                                                               7 April 2015

 

 

2       Committee Minutes

2.1     Minutes of the Orange Planetarium Community Committee - 25 February 2015

TRIM REFERENCE:        2015/674

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

 

 

EXECUTIVE Summary

The Orange Planetarium Community Committee met on 25 February 2015 and the recommendations from the Committee are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “8.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for cultural services/facilities to infrastructure and activities”.

Financial Implications

Should Council adopt the recommendation of the Committee the Development Application (DA) lodgement fees are $7,655. This amount is not budgeted and would need to be an addition to the 2015/16 Delivery/Operational Plan

The DA fee for the smaller option B is $5,495. This amount is not budgeted and would need to be an addition to the 2015/16 Delivery/Operational Plan

Policy and Governance Implications

Nil

 

Recommendation

1        That the recommendations made by the Orange Planetarium Community Committee at its meeting held on 25 February 2015 be adopted, excluding recommendation 3.3.1.

2        That, in relation to recommendation 3.3.1, Council determine the future course of action for the lodgement or otherwise of a Development Application.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

 


 

STAFF COMMENT

At its meeting of 5 August 2015 Council resolved:

3.2     Orange Planetarium

TRIM Reference:        2014/1087

RESOLVED - 14/846                                                                                Cr C Gryllis/Cr K Duffy

That the Planetarium project be added to Council’s briefing agenda to consider submitting a development application, and reported to Council in September.

 

 

A briefing session was held on 16 September 2014 at which Council’s preferred option was the lower cost option – Option B.

At the 25 February 2015 meeting of the Committee the two design options were presented. These being:

Option A

GFA: 300m2

Dimensions: 5.9m High x 15.8m Long x 17.2m Wide

Planetarium dome size: 9.14m diameter

Planetarium seats: 51

Projection system: 8k

Cost estimate: $3.5million plus GST (not including consultant fees) plus contingency of 20% - Approximately $4.2M

Option B

GFA: 177m2

Dimensions: 5.9m High x 13.7m Long x 12.9m Wide

Planetarium dome size: 8.20m diameter

Planetarium seats: 34

Projection system: 4k

Cost estimate: $2.5million plus GST (not including consultant fees) plus contingency of 20% - Approximately $3M.

The Committee felt the scale of the building and seating capacity for Option B rendered this size option impractical and uneconomical. Part of the reasoning being that the Committee felt the facility needed to cater for a full bus load of patrons.

The view that the building needs to cater for a full bus load is not supported by staff as the educational content of the cultural precinct would allow travelling groups to be split with many activates available to both school groups and tourism groups. Both buildings are of similar scale.

Council has allocated $1M towards the project in its future Delivery/Operational Plan with the balance of funds to be raised by community groups or through grants.

There is no budget allocation in the 2015/16 Delivery/Operational Plan for the payment of Development Application fee.

Attachments

1        Minutes of the Meeting of the Orange Planetarium Community Committee held on 25 February 2015

2        DA Quotation - $4.5M construction - Option A, D15/6486

3        DA Quotation - $3M construction - Option B, D15/8417

 



ORANGE CITY COUNCIL

 

MINUTES OF THE

Orange Planetarium Community Committee

HELD IN Councillor's Workroom, Civic Centre, Byng Street, Orange

ON 25 February 2015

COMMENCING AT 6.00pm


 1      Introduction

Attendance

Cr C Gryllis (Chairperson), Cr N Jones, Mr Rod Somerville, Mr Nat Burgio, Mr Phil Stevenson, Director of Community, Recreation and Cultural Services, Manager Waste Services and Technical Support

 

1.1     Apologies and Leave of Absence

 

RESOLVED                                                                                      Mr P Stevenson/Cr N Jones

That the apologies be accepted from Cr G Taylor, Ms Melanie Smyth and Mr Fred Emmi for the Orange Planetarium Community Committee meeting on 25 February 2015.

1.2     Acknowledgement of Country

 

1.3     Declarations of Interest

Nil

2       Previous Minutes

RESOLVED                                                                                  Mr N Burgio/Mr R Somerville

That the Minutes of the Meeting of the Orange Planetarium Community Committee held on 9 October 2014 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Orange Planetarium Community Committee meeting held on 9 October 2014.

 

 


 

 

3       General Reports

3.1     Amended Charter - Orange Planetarium Community Committee

TRIM Reference:        2015/312

Recommendation                                                                  Mr P Stevenson/Mr N Burgio

That the Charter for the Orange Planetarium Community Committee be adopted.

 

 

 

3.2     Orange Planetarium Community Committee Action Plan

TRIM Reference:        2015/434

Recommendation                                                                          Cr C Gryllis/Mr N Burgio

That the Orange Planetarium Community Committee commence the development of the Orange Planetarium Community Committee Action Plan, to be reviewed and updated at each meeting.

 

 

 

3.3     Orange Planetarium Design Options A and B

TRIM Reference:        2015/439

Recommendation

That Council                                                                                        Cr C Gryllis/Mr N Burgio

1        Proceed with the lodgement of the Development Application for the preferred Option A, being:

o      Gross floor area: 300m2

o      Planetarium dome size: 9.14m diameter

o      Planetarium seats: 51

o      Projection system: 8k

o      Cost estimate: $3.5million plus GST (not including consultant fees or contingency of 25%).

2        Seek grants for the balance of funds for the construction of the Planetarium for the preferred option (estimated grant funds required is $3.4M ex GST).

 

 


 

 

3.4     Response from Orange Planetarium Incorporated regarding proposed options for Orange Planetarium

TRIM Reference:        2015/436

Recommendation                                                                    Cr C Gryllis/Mr P Stevenson

That the Committee note the recommendations in the correspondence from Orange Planetarium Incorporated.

 

 

The Meeting Closed at 6.50pm.

 


Services Policy Committee                                                                                   7 April 2015

2.1                       Minutes of the Orange Planetarium Community Committee - 25 February 2015

Attachment 2      DA Quotation - $4.5M construction - Option A


Services Policy Committee                                                                                   7 April 2015

2.1                       Minutes of the Orange Planetarium Community Committee - 25 February 2015

Attachment 3      DA Quotation - $3M construction - Option B

 


Services Policy Committee                                                                               7 April 2015

 

 

3       General Reports

3.1     Naming of Multipurpose Pavilion at Orange Showgrounds

TRIM REFERENCE:        2015/848

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

 

 

EXECUTIVE Summary

Council has received requests to name the Multipurpose Pavilion to be constructed at the Orange Showground the Naylor Pavilion, the Betty Naylor Pavilion or President’s Pavilion.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “6.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

1        That the new pavilion at the Orange Showgrounds be named:

a    Naylor Pavilion; or

b    Betty Naylor Pavilion; or

c    President’s Pavilion

2        That an honour board recognising the past presidents be erected and maintained inside the new pavilion.

 

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

 

Image and Reputation

There is a risk that the inappropriate naming of the pavilion will cause negative publicity and deletion of goodwill. Conversely the appropriate naming of the new pavilion will create positive goodwill and publicity.

Stakeholders

There is a risk that the inappropriate naming will damage the relationship with stakeholders of the Orange Showground.

 

SUPPORTING INFORMATION

Following the passing of Ms Betty Naylor Council received a request to honour the work and commitment to the Orange Showground by the Naylor family by naming the new multipurpose pavilion after the Naylor family.

Letters from Eli Naylor, Peter Naylor and members of the community are attached to this report.

Council has also been requested that the Pavilion be named the President’s Pavilion thus not only honouring the Naylor family but also honouring the past, present and future presidents of the Orange Show Society. The intention would be for an honour board naming the past, present and future presidents to be erected and maintained inside the pavilion.

 

Attachments

1          Letter to Mayor - naming suggestion for new multipurpose pavilion - Orange Showground, IC14/13180

2          Submission - naming proposal - Betty Naylor - Orange Showground Pavilion - David Shearing, IC15/4070

3          Submission - naming proposal - Betty Naylor - Orange Showground Pavilion - Tennille Knowles, IC15/4048

4          Submission - naming proposal - Betty Naylor - Orange Showground Pavilion - Michael Dinoris, IC15/4046

5          Submission - naming proposal - Betty Naylor - Orange Showground Pavilion - Adrian Tassone, IC15/4043

  


Services Policy Committee                                                                                   7 April 2015

3.1                       Naming of Multipurpose Pavilion at Orange Showgrounds

Attachment 1      Letter to Mayor - naming suggestion for new multipurpose pavilion - Orange Showground


 


 


 


Services Policy Committee                                                                                   7 April 2015

3.1                       Naming of Multipurpose Pavilion at Orange Showgrounds

Attachment 2      Submission - naming proposal - Betty Naylor - Orange Showground Pavilion - David Shearing


Services Policy Committee                                                                                   7 April 2015

3.1                       Naming of Multipurpose Pavilion at Orange Showgrounds

Attachment 3      Submission - naming proposal - Betty Naylor - Orange Showground Pavilion - Tennille Knowles

 

From: Tennille Knowles <HYPERLINK

Date: March 23, 2015 at 8:17:01 PM GMT+11

To: "HYPERLINK "mailto:council@orange.com"council@orange.com" <HYPERLINK "mailto:council@orange.com"council@orange.com>

Subject: Naming the new pavilion 

 

 

To whom it may concern,

 

I read your article in the Central Western Daily in relation to naming the new pavilion after the Naylors.

 

I wholeheartedly agree with doing this. What better way to show appreciation to the NAYLOR family for everything they have done for the community of Orange, than to name the new pavilion after them.

 

Warm Regards,

 

Tennille Knowles.

 

 

  _____  

 

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Services Policy Committee                                                                                   7 April 2015

3.1                       Naming of Multipurpose Pavilion at Orange Showgrounds

Attachment 4      Submission - naming proposal - Betty Naylor - Orange Showground Pavilion - Michael Dinoris

 

From: michael dinoris <HYPERLINK "

Date: March 23, 2015 at 11:32:44 PM GMT+11

To: "HYPERLINK "mailto:council@orange.nsw"council@orange.nsw" <HYPERLINK "mailto:council@orange.nsw"council@orange.nsw>

Cc:

Subject: Naming of the New Pavilion at the Show ground

 

 

To whom it may concern,

 

 

I support the naming of the new pavilion at the show ground after the Naylor Family.

I have never met a family who is more passionate about their community than the Naylor's,  It would be wonderful if the Orange Councillors all agreed to name the new Pavilion after the late Betty and Ray Naylor who dedicated most of their lives to the annual show.

 

Regards

Michael Dinoris

 

Sent from my iPhone

 

 

  _____  

 

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Services Policy Committee                                                                                   7 April 2015

3.1                       Naming of Multipurpose Pavilion at Orange Showgrounds

Attachment 5      Submission - naming proposal - Betty Naylor - Orange Showground Pavilion - Adrian Tassone

 

 

From:Adrian Tassone

To:Council[SMTP:Council@orange.nsw.gov.au]

Received-Date:23/3/2015

Received-Time:11:25 AM

Sent-Date:23/3/2015

Sent-Time:11:25 AM

Subject:Support to Name the Orange Show Pavilion After the Naylors

 

To whom it may concern,

 

I am writing this note to indicate my support for the naming of the new Orange Show pavilion after the Naylors.

 

Their contribution and efforts for decades has undoubtedly had an enormous effect on all who have been associated with the annual show.

 

The recognition of their dedication in the naming of the new Pavilion would be a wonderful honour and show great respect for the passion that the Naylors have exhibited for such a long time.

 

I hope these words will help to ensure that such heritage is recognised and cherished.

 

Kind regards,

Adrian Tassone

 

Sent from my iPhone

 

 

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Services Policy Committee                                                                               7 April 2015

 

 

3.2     Request to Rename Lone Pine Memorial

TRIM REFERENCE:        2015/856

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

 

 

EXECUTIVE Summary

The purpose of this report is to consider a request to re-dedicate the Lone Pine Memorial to honour Private John Hamilton VC.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “8.3 Our Community – Ensure the precincts, buildings, programs and activities provided by the Council’s Cultural Services are professionally managed”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

That Council support the request to re-dedicate the Lone Pine Memorial to the “Private John Hamilton VC Lone Pine Memorial”.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

John Patrick Hamilton VC was born in Orange, New South Wales, on 24 January 1896 and enlisted in the AIF in September 1914. He was posted to the 3rd Battalion took part in the landing on Gallipoli on 25 April 1915. Hamilton was later awarded the VC following actions on 9 August 1915 during the battle of Lone Pine.

Orange does not have a memorial to commemorate the service of Lieutenant John Hamilton.

The City of Orange RSL Sub Branch have requested that the existing Lone Pine memorial be rededicated as the “Private John Hamilton VC Lone Pine Memorial” and for the rededication to be conducted on the Centenary of Hamilton’s actions for which he was awarded the VC.

Attachments

1          Request recognition - Private John Hamilton VC - Battle of Lone Pine - World War I - suggest renaming of Lone Pine Memorial, IC15/4035


Services Policy Committee                                                                                   7 April 2015

3.2                       Request to Rename Lone Pine Memorial

Attachment 1      Request recognition - Private John Hamilton VC - Battle of Lone Pine - World War I - suggest renaming of Lone Pine Memorial


Services Policy Committee                                                                               7 April 2015

 

 

3.3     Summer Merge Holiday Activity Program

TRIM REFERENCE:        2015/587

AUTHOR:                       Karen Boyde, Community Development and Support Coordinator    

 

 

EXECUTIVE Summary

The progress report on the Summer Merge Holiday Activity Program, conducted between 13 and 23 January 2015, is provided to the Services Policy Committee for information.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “6.4 Our Community – Encourage partnerships with community groups, government agencies and the business sector for the achievement of improved healthy life style choices for the community”.

Financial Implications

Newcrest funding for the Merge Holiday Program will cease as of 31 December 2015.

Policy and Governance Implications

Nil

 

Recommendation

That the information on the Merge Holiday Activity Program (including the report to Cadia Valley Operations), be acknowledged.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

Funding applications are currently being submitted to relevant funding bodies to ensure the continuation of the Merge Holiday Program from 1 January 2016. 

 

Attachments

1          Merge Report - to Cadia Valley Operations - January 2015, D15/5471

2          Merge Media - January 2015, D15/7557

 


Services Policy Committee                                                                  7 April 2015

3.3                       Summer Merge Holiday Activity Program

Attachment 1      Merge Report - to Cadia Valley Operations - January 2015

d15/5471

REPORT TO           NEWCREST CADIA VALLEY OPERATIONS

 

FROM                      COMMUNITY DEVELOPMENT AND SUPPORT COORDINATOR

 

DATE                      3 MARCH 2015

 

ON                           SUMMER MERGE HOLIDAY ACTIVITY PROGRAM

                                

 

 

EXECUTIVE SUMMARY

Currently funded by Newcrest Cadia Valley Mining Operations (CVO) and Orange City Council the Summer Merge Holiday Activity Program was conducted from the Orange Aquatic Centre between 13 and 23 January 2015. The program was offered free of charge and proved successful in engaging targeted children and young people in cultural, sporting and recreational activities/excursions during the school holiday period.

 

FINANCIAL IMPLICATIONS

There are no immediate financial implications for Council.  Newcrest Cadia Valley Operations have committed a further $10,000 for 2015 and an application has been submitted.  Council acknowledges that this will be the final support offered from CVO and is appreciative of the financial assistance offered by the company for the Merge program to date.

 

POLICY/GOVERNANCE IMPLICATIONS

The Merge Holiday Activity program is conducted in consultation with the Children’s Services Coordinator and in accordance to Council’s Children’s Services Policy and complies with the NSW Children’s Services Regulation 2004.

RECOMMENDATION

That the information provided in the report by the Community Development and Support Coordinator on the Merge Holiday Activity Program dated 24 February 2015 be acknowledged.

SUPPORTING INFORMATION

The January 2015 program was based at the Orange Aquatic Centre and was conducted over four days per week, during two weeks of the school holiday period. The young people experienced a number of activities which they normally wouldn’t have access to. These included: ‘Rock the Rim’ Basketball, Lake Canobolas day out, Aqua Zumba, Learn to Swim, Learn Ukulele, Gymnastics and a lively morning of activities with Pollet’s Martial Arts Centre.

 

During the first week the young people attended the PCYC to try gymnastics, learning self-defence, mixed martial arts and worked up a sweat during Aqua Zumba. They also ventured out to Lake Canobolas where they visited the Pump House and Canobolas Dragon Boats, went on a bush walk and experienced the local Aboriginal bush tucker.  Learn to swim lessons were conducted for three of the four afternoons at the pool.

 

In the first week there were a total of 31 children who participated. This number consisted of 17 males and 14 females.  Of this number 17 were Aboriginal, 4 were non-Aboriginal and 10 were Sudanese.

 

In the second week the young people had the opportunity to participate in ‘Rock the Rim’ Basketball at PCYC, learn the Ukulele, danced away in Aqua Zumba and attend ‘Flip Out’ trampolining Centre.

 

The young people had a great time with Ken Smith from the Orange Conservatorium learning to play the Ukulele. The group was split into two and half the young people went outside and played cricket and basketball while the other half stayed with Ken. (The groups were swopped) Ken was an energetic character who had the young people singing and playing the Ukulele with confidence.

 

With impending rain on the Friday of the second week, it was decided to cancel the Lake Canobolas day out and provide the young people with an opportunity to experience the new local ‘Flip Out’ Indoor Centre, then to the pool for a BBQ lunch, Learn to Swim and pool activities. Teen Time a service for high school students with disability joined our Merge team for lunch and pool activities in the afternoon. It was a positive way to finish the program.

 

In week two there was a total of 33 young people. This number consisted of 22 males and 11 females. Of this number 19 were Aboriginal, 9 were non-Aboriginal and 9 were Sudanese.

 

The children and young people were exposed to a diverse group of participants raising cultural awareness and breaking down social barriers.  As a long term outcome of the Merge program fees were paid for all 64 participants who received PCYC membership for 2015.

 

To meet the regulatory ratio requirements in the conduct of a children’s service, one staff member to each four children/young people was required at the Aquatic Centre and the Lake.  The program was facilitated by Council’s Community Development staff in partnership with personnel from NSW Police including the  Aboriginal Liaison Officer , NSW Family and Community Services, Care West and Uniting Care Burnside Youth Hope.

 


Services Policy Committee                                                                                   7 April 2015

3.3                       Summer Merge Holiday Activity Program

Attachment 2      Merge Media - January 2015