ORANGE CITY COUNCIL

Extraordinary Council Meeting

 

Agenda

 

31 March 2015

 

 

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Extraordinary meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on  Tuesday, 31 March 2015  commencing at 7.00pm.

 

 

Garry Styles

General Manager

 

For apologies please contact Michelle Catlin on 6393 8246.

    

 


Extraordinary Council Meeting                                                              31 March 2015

Agenda

EVACUATION PROCEDURE

In the event of an emergency, the building may be evacuated. You will be required to vacate the building by the rear entrance and gather at the entrance to the car park. This is Council's designated emergency muster point.

Under no circumstances is anyone permitted to re-enter the building until the all clear has been given and the area deemed safe by authorised personnel.

In the event of an evacuation, a member of Council staff will assist any member of the public with a disability to vacate the building

  

1                Introduction.. 3

1.1            Apologies and Leave of Absence. 3

1.2            Acknowledgement of Country. 3

1.3            Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests. 3

2                General Reports.. 4

2.1            Community Strategic Plan and 2015/19 Delivery/Operational Plan. 4

2.2            Draft Resourcing Strategy. 291

3                Closed Meeting - See Closed Agenda.. 387

 


Extraordinary Council Meeting                                                              31 March 2015

1       Introduction

1.1     Apologies and Leave of Absence

1.2     Acknowledgement of Country

I would like to show my respect and acknowledge the Traditional Custodians of the Land, of Elders past and present, on which this meeting takes place.

1.3     Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Councillors now disclose any conflicts of interest in matters under consideration by the Council at this meeting.

 

   

 


Extraordinary Council Meeting                                                              31 March 2015

 

 

2       General Reports

2.1     Community Strategic Plan and 2015/19 Delivery/Operational Plan

TRIM REFERENCE:        2015/792

AUTHOR:                       Kathy Woolley, Director Corporate and Commercial Services    

 

 

EXECUTIVE Summary

In accordance with the Integrated Planning and Reporting requirements set out in the Local Government Act 1993, this report presents the draft 2015/16 – 2018/19 Delivery/Operational Plan and the Community Strategic Plan, which has been reviewed and updated and recommends they be placed on exhibition.

At the conclusion of the exhibition period Council will be presented with any submissions and any amendments to these two documents will be determined at the Extraordinary meeting Council has already resolved to hold on 12 May 2015.

A comprehensive review of the Delivery/Operational Plan has been undertaken with a focus on developing clear and concise actions and performance measures to allow the community to better understand Council’s activities over the life of the Plan.

The Community Strategic Plan has been updated, with a comprehensive review of this Plan not required until after the next Local Government election.

The draft documents are presented for placement on public exhibition.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.3 Our City - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions”.

Financial Implications

Nil

Policy and Governance Implications

Council is required to place on public exhibition the draft documents, and seek submissions from the community.

 

Recommendation

That Council place the draft Community Strategic Plan and draft 2015/16 – 2018/19 Delivery/Operational Plan on public exhibition.

 


 

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

Service Delivery

The Delivery/Operational Plan identifies levels of service for the range of Council’s operations. These levels of service are also identified as part of the Asset Management Strategy and Asset Management Plans (Transport, Water, Sewer, Drainage, Buildings, and Public Open Space).

The Delivery/Operational Plan identifies the key services Council will deliver over the term of the Plan, and quarterly performance indicators will provide a measure of Council’s performance in achieving these objectives.

Stakeholders

The Delivery/Operational Plan identifies key agencies and other groups that are stakeholders in key Council activities. The Plan identifies the range of government agencies that provide advocacy, funding and partnerships to Council.

The Community Strategic Plan was developed in consultation with the community, and includes community-developed objectives. The Strategies and Actions set out in the Plan identify how Council aims to meet those objectives.

SUPPORTING INFORMATION

Community Strategic Plan

A review of the Community Strategic Plan (CSP) has been undertaken with relevant information updated. A major review of the CSP will be undertaken in the next year as required under the Integrated Planning and Reporting framework established by the NSW Government.

Council would be aware that the CSP was developed in conjunction with the community, and resulted in the development of Directions, Objectives and Strategies that form the basis of the CSP. The Delivery/Operational Plan provides the actions to be undertaken in order to achieve those higher level objectives.


 

Delivery/Operational Plan 2015/16 – 2018/19

OVERVIEW OF FINANCIAL POSITION

Operating Position

The draft Delivery/Operational Plan proposes a surplus consolidated operating position (before capital) of $919K in 2015/16. 

The distribution of this across the funds is as follows with the table also showing the draft operating positions in the subsequent 3 years of the Plan:

Fund

2015/16

2016/17

2017/18

2018/19

General

$48,095

$661,520

$700,989

$770,501

Water

$947,504

$776,248

$786,988

$837,045

Sewer

$87,650

$564,561

$732,923

$816,374

CBD

-$163,356

$67,356

$84,279

$86,246

Consolidated

$919,893

$2,069,685

$2,305,179

$2,510,166

The contribution of funds to complete the Robertson Park Stormwater channel takes the CBD Fund into deficit in 2015/16. It is the only year and the only fund in a deficit operating position throughout the life of the Delivery/Operational Plan.

Capital Position

The capital budget will deliver projects with a combined total of $55.4M in 2015/16. This expenditure is distributed across the funds and the expenditure levels over the subsequent 3 years are also shown:

 

Fund

2015/16

2016/17

2017/18

2018/19

General

$44,829,119

$25,518,981

$13,170,115

$28,538,736

Water

$8,078,411

$25,215,490

$15,674,176

$1,442,797

Sewer

$2,513,493

$5,004,485

$5,463,233

$2,609,422

Consolidated

$55,421,023

$55,738,956

$34,307,524

$32,590,955

 

A summary of the major capital projects is provided in a subsequent section below and a full list of capital expenditure is included in the financial summary section of the Delivery/Operational Plan.


 

Funding Sources

Funding for the projects Council is proposing comes from Council’s own funds, grants and loans.   Council has already approved in previous years the following loans:

LOAN - PRINCIPAL OUTSTANDING -  25 FEBRUARY 2015

COST CENTRES

LOAN NO

INSTITUTION

LOAN AMOUNT

DRAWN

DOWN

INTEREST RATE

TERM (YRS)

PRINCIPAL OUTSTANDING

 

 

 

$

 

 

 

$

ANZAC PARK / DISTRIBUTOR ROAD

4000

NAB

7,000,000

Sep-09

6.46%

10

3,683,529

AIRPORT EXPANSION

4001

NAB

3,000,000

Nov-12

5.48%

10

2,521,386

REGIONAL WASTE FACILITY

6000

ANZ

8,000,000

Nov-12

5.96%

20

7,554,098

SPRING CREEK DAM

7000

CBA

5,200,000

Jun-06

6.47%

10

1,007,895

DISTRIBUTOR ROAD

8000

WBC

2,800,000

Jun-06

6.40%

10

541,053

DISTRIBUTOR ROAD / AIRPORT EXTENSION

8164

WBC

5,015,000

Jun-05

6.02%

10

328,153

DISTRIBUTOR ROAD,WASTE SERVICES, SPRING CREEK DAM

8811

WBC

5,000,000

Mar-07

6.45%

10

1,415,746

Southern Suburb (LIRS Program)

T.B.A.

7,700,000

May-15

T.B.A.

10

7,700,000

Southern Feeder Road / Airport Expansion

T.B.A.

4,641,000

May-15

T.B.A.

10

4,641,000

 

TOTAL

$48,356,000

LOAN PRINCIPAL OUTSTANDING

$29,392,860

A new loan is proposed for the 2015/16 year of $3.5M for works associated with the next stage of the Southern Feeder Road.

Where appropriate, and with Ministerial permission, Council operates an internal borrowing facility to assist in funding its capital expenditure program. In 2015/16 Council intends to establish two internal loans in commercially sensitive projects that have revenue streams to repay the loans over time. Council has been briefed on the internal loans for these projects at the budget briefing held on 24 March 2015.

The 2015/16 Debt Service Ratio – estimated at 6.6% inclusive of the additional $3.5M new loan - is well below the 10% DSR ratio resolved by Council, indicating Council has a high level capacity to repay borrowings.

Assets Renewal

As part of Council’s ongoing commitment to the sustainable replacement and upkeep of the City’s infrastructure, Council’s Delivery / Operational Plan provides for an average annual allocation of $6.7M towards the renewal of the City’s infrastructure over the Plan’s four year period.


 

Additionally, substantial work has been done in the Long Term Financial Plan to model an average over the 10 years of that Plan to deliver an average of $4M in assets renewal budgets for the decade the Plan contemplates. This creates a long range financially sustainable position for the Council that factors assets management as a principle driver in expenditure prioritisation.

INCOME in 2015/16

A summary of the major areas of income is provided below with a total income of $113.9M projected for 2015/16.

Assumptions used in projecting this income are:

·    The rate pegging increase as determined by Independent Pricing and Regulatory Tribunal (IPART) of 2.4%

·    The majority of fees and charges have been increased by 3% for the 2015/16 year. Those fees increased at an amount other than 3% generally fall into one of the following categories

o The fee has been set by specific statutory or legislative requirement, and Council is obliged to implement the new fee or charge

o Where the cost of providing the service or good has exceeded 3%

·    Increases in Water and Sewer fees and charges are:

Fund

2015/16

2016/17

2017/18

2018/19

Water

9%

3%

3%

3%

Sewer

7%

7%

3%

3%

·    Increased waste fees as adopted by Council in accepting the new contract which applies from April 2016 have been applied.

·    In addition to the legislative requirement to provide a pensioner rebate, Council provides an additional voluntary pensioner rebate. To be eligible to receive the 10% additional voluntary pensioner rebate, the applicant must have been an “eligible pensioner” (as defined in the Local Government Act and Regulations) and owned the premises for which a rebate is being claimed, prior to 01 July 2006 (the date applies to both criteria). If either of these criteria are not satisfied, then a 5% voluntary pensioner rebate is granted. The only exception to this criteria is where a pensioner who is currently receiving the 10% rebate, sells their residence and then purchases (and occupies) a new residence within a “reasonable time of the sale”, is entitled to retain their 10% rebate. This rebate is only applied to Rates and Domestic Waste Charges. For 2015/16 the additional voluntary rebate will cost Council around $340,000.


 

EXPENDITURE in 2015/16

A summary of the major areas of expenditure is provided below. Total expenditure is $87M in 2015/16.

Employee costs - $32.6M in 2015/16

·    No new unfunded positions have been added in 2015/16

·    The compulsory increases of 2.7% in salaries from Local Government Award-based salary rises

·    Compulsory 9.5% increase to superannuation contributions is included.

Materials and contracts - $25.5M in 2015/16

Significant expenditure areas in materials and contracts include:

-       Building and surround maintenance - $1.8M

-       Icely Road filter plant - $640

-       Fuel - $660K

-       Vehicle scheduled maintenance - $530K

-       Child care assistance - $530K

-       Motor vehicle services - $119K

-       Core IT applications software - $460K

-       Network software - $121K

-       Tourism Services Contract - $420K

-       Fire and Rescue NSW contribution - $360K

-       Contract linemarking - $206K

-       NSW Rural Fire Service contribution - $211K

-       Pound operations - $284K

-       Security Services - $125K

-       Postage - $115

-       Land/property valuations - $111K

-       Jobs creation - $110K each of the 4 years

-       Racing Orange Contribution – 3 years at $100K

-       Gallery Exhibitions - $85K

-       Recruitment expenses - $65K

-       Evocities - $65K in 2015/16 and increasing by $5K each of subsequent years

-       SES contribution - $64K

-       Sponsored sporting events - $60K

-       LGNSW annual subscription - $46K

-       Carols by Candlelight - $37K

Obviously there are a raft of smaller costs spread across council’s services.

Depreciation - $16.9M in 2015/16

Donations

The only avenue for Council to assist other organisations financially is in accordance with s356 of the Local Government Act.  Where the organisation is operating for its own financial benefit, Council must advertise any offer of financial assistance to seek community comment.

The donations budget comprises the following allocations and budget for 2015/16:

·    General Donations - $100K

·    Sports Participants Program (National and State representatives) - $14K

·    Sporting Facilities - Capital Grants Program - $50K

·    Sponsored Events – Major Promotions - $31K

Council placed advertisements in the local paper and wrote to all previous donations applicants for the second year running advising them of the process to complete an application form to seek funding.

The table attached to this report summarises the 80 applications received.  The commentary in the table recommends an allocation based on the policy position. The recommended allocations results in:

·    General Donations – fully expended

·    Sports Participants Program - $750 expenditure only from budget of $14K

·    Sponsored events/Major promotions – fully expended

The table does not include the following categories of donations which are not the subject of a request for funding but are rather Council initiatives.  As financial assistance is being given to other organisations via these initiatives and, given Council can not delegate the functions to apply any financial assistance under s356 of the Ac, they need to be formally contemplated by Council:

·    The proposed gifting of the Orange Regional Conservatorium building contingent upon the Conservatorium using the proceeds of the sale of the site and building to contribute to the costs of a new purpose built Conservatorium as discussed at the briefing on 24 March 2015.

·    Waiving of water access fees for existing identified golf clubs and sporting clubs to continue – estimated at $26K p.a. – to be funded from the existing water budget

·    Waiving of waste fees for charities – estimated at $15K p.a. – to be funded from the existing waste budget

The last two items are part of an overall assessment of the equity and costs in the longer term review of how Council assists some community organisations with reduced charging which will be considered over the next 12 months.

The budgeted allocation for Donations is shown in a table in the next section.

 “Other” Expenses

Council is required to submit its accounts to the Office of Local Government in a prescribed format.

This format includes an item entitled “other expenses”. Council has identified it wants to have information that specifies what is included in the other expenses category. The following table provides this information:


Category

Proposed 2015/16

$

Proposed 2016/17

$

Proposed 2017/18

$

Proposed 2018/19

$

Telephone Charges

361,769

370,133

378,689

387,433

Insurance / Worker's Comp

1,796,784

1,834,748

1,874,657

1,917,788

Donations (only the General Category)

100,000

100,000

0

100,000

Electricity Charges

3,858,842

4,077,334

4,180,695

4,286,725

Gas Charges

364,007

372,391

380,964

389,735

Mayor and Councillor Fees

261,898

267,922

274,084

280,388

Computer Leases

140,000

143,220

146,514

149,884

Regional Library Administration Fee

1,098,630

1,123,898

1,149,748

1,176,192

Other

103,505

115,882

108,316

110,821

Total Other Expenses

8,085,435

8,405,528

8,493,667

8,798,966

 

Only the general donation component of the overall 4 donation categories sits in the “other” expense area.  The other components for the two sporting categories and the sponsorships/major promotions reside in allocated budget areas.  The ongoing donations allocations in all donations areas is:

 

Category

Proposed 2015/16

Proposed 2016/17

Proposed 2017/18

Proposed 2018/19

General Donations

100,000

100,000

0

100,000

Sports Facility grants

50,000

50,000

50,000

50,000

Sports Participation program

13,900

13,900

13,900

13,900

Sponsorships/major promotions

30,900

31,611

32,338

33,082

 


 

Council will note that the donations allocation in the General Donations section of the table is $0 in 2017/18. This is due to the resolution of Council made on 6 November 2014, which was as follows:

 

5.3     Racing Orange - Amendments to Delivery of Capital Program

TRIM Reference:        2014/1969

RESOLVED - 14/1015                                                                           Cr K Duffy/Cr J Hamling

That:

1        Given the advice from Racing Orange that they were unable to expend funds in the 2013/14 year, the funding allocation of 4 x $100,000 as previously resolved by Council be allocated for years 2014/15 through to 2017/18;

2        Council allocate in the 2017/18 budget $100,000 to be funded from the existing donations budget.

Capital program – major projects

Over the 4 years of the Delivery/Operation Plan a total capital spend of $178M is proposed.

In 2015/16, a $55.4M budget for capital projects is proposed including the following major projects – noting that some projects are subject to securing funding and some are over a number of years:

·    Roads – $20.3M including $11M for the Southern Feeder Road

·    Airport infrastructure - $3.5M

·    Parks and Gardens - $2.3M

o Potential upgrades to Wade Park (subject to funding)

o 3 x $100,000 p.a. allocated to the Lake/Mount Canobolas precinct from 2016/17

·    Footpaths

o $500K in 2015/16, then $100K p.a. for subsequent 3 years 

o Following feedback from all councillors overall a sustained period and at budget briefing sessions,  this item has been added

o It is noted that a planned CBD refurbishment project mooted for 2016/17 may include up to $1M for new/replacement footpaths to augment the initiative

·    Kerb and Gutter – 4 x $100K p.a.

·    Cycleways

o Grant funding maximising council’s contribution has created a $2.7M (inclusive some in-kind contributions as well as cash contributions from Council) program over 3 years

o Contribution to cycleway/human powered vehicle infrastructure at Gosling Creek of $300K

·    Future Land Development – this includes funding for the purchase of strategically significant properties and sales of Council properties including land on the market in Narrambla and Kearney’s Drive.

·    Orange and Central Tablelands pipeline project - $35.8M over three years from 2015/16

·    Water mains extension/realignment program - $300,000 each of the 4 years

·    Water mains renewal program - $300,000 each of the 4 years

·    Southern Suburb water augmentation - $6.2M in 2016/17 and 2017/18

·    Robertson Park Stormwater Channel Renewal - $300K in 2015/16

·    Theatre LED lighting upgrade - $700K – subject to funding

·    Orange Library refurbishment - $600K over 2 years from 2015/16

·    Gallery refurbishment - $148K in 2015/16

·    Pedestrian crossing lighting - $175K over the 2015/16 and 2016/17 years

·    CBD awning lights replacement - $170K in 2015/16 and 2016/17

·    CBD refurbishment/upgrade - $250K in 2015.16 and $5M in 2016/17

·    East Orange Channel Widening – McLachlan to Byng - $900K in 2015/16

·    Sewer relining program - $700K per annum for each of the 4 years

Future Projects

At the budget briefing sessions Council discussed the longer term planning of major projects to establish priorities to enable the inclusion of these items in the Long Term Financial Plan updates in the future.  Many items are included in the Long Term Financial Plan (LTFP) in years beyond the 4 year time frame the Delivery/Operational Plan covers. The LTFP is being presented to Council at this meeting in a subsequent report.

Analysis to date shows a raft of other major projects are within Council’s reach operationally and financially.  Finding funding sources are a key for these future projects and can be summarised as follows:

·    Capital Surpluses

·    Developer contributions

·    Reserves

·    VPAs

·    Additional asset sales

·    Grants

·    Loans

While a number of these future projects remain commercial in confidence, the following list illustrates the scope of projects that can be identified that Council is contemplating as the basis of further long term capital works.  Much of these works will be subject to attracting funding. Further reports to Council via quarterly reviews/future budgets to bring forward any of these prioritised projects if they are able to be progressed and funding identified:

·    New caravan park – 4 star

·    Southern Feeder Road subsequent stages  

·    Rectangular playing field construction

·    Planetarium – $4.5M option

·    Mountain Bikes/Canobolas capital expenditure program

·    Showground capital expenditure program

·    Woodward St./Elephant Park / Emus development

·    Wade Park – Southern grandstand expansion option

·    CBD decked car parks

·    Towac – multipurpose development

·    Gnoo Blas museum /community facility

·    Skateparks

·    Parks masterplans/open space management

·    Post Office Land/Summer Street bridge

·    Lucknow and Springhill upgrades

·    Bypass

·    Tourism strategy initiatives

·    Animal facilities

·    Wentworth Mine

·    Community and Cultural Precinct capital expenditure

•        Attachments

1          DRAFT - Community Strategic Plan 2015-25, D15/8455

2          DRAFT - 2015-2019 Delivery Operational Plan, D15/8591

3          2015/16 Donation Submissions Table, D15/7916

4          General Donation Applications 2015/2016 -  1 to 39, D15/7797 (Under Separate Cover)

5          Sports Participants Program Applications 2015/2016 - 1 to 3, D15/7800 (Under Separate Cover)

6          Sponsorships / Major Promotions Applications 2015/2016 -  1 to 20, D15/7799 (Under Separate Cover)

  


Extraordinary Council Meeting                                                                  31 March 2015

2.1                       Community Strategic Plan and 2015/19 Delivery/Operational Plan

Attachment 1      DRAFT - Community Strategic Plan 2015-25


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Extraordinary Council Meeting                                                                  31 March 2015

2.1                       Community Strategic Plan and 2015/19 Delivery/Operational Plan

Attachment 2      DRAFT - 2015-2019 Delivery Operational Plan


 


 


 


 


 


 


 


 


 


 


 




 


 




 




 




 


 


 


 


 


 


 


 


 




 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

 

 


Extraordinary Council Meeting                                                                                         31 March 2015

2.1                       Community Strategic Plan and 2015/19 Delivery/Operational Plan

Attachment 3      2015/16 Donation Submissions Table




Extraordinary Council Meeting                                                              31 March 2015

 

 

2.2     Draft Resourcing Strategy

TRIM REFERENCE:        2015/807

AUTHOR:                       Kathy Woolley, Director Corporate and Commercial Services    

 

 

EXECUTIVE Summary

In accordance with the NSW Government’s Integrated Planning and Reporting requirements set out in the Local Government Act, the Resourcing Strategy is presented to Council for placement on public exhibition.

The Resourcing Strategy includes the Long Term Financial Plan, the Workforce Management Plan and the Asset Management Policy and Strategy. These documents, in draft, are attached.

Council has resolved to hold an extraordinary meeting on 12 May 2015 where any submissions will be presented to Council.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “1.3 Our City - Ensure a robust framework that supports the community’s and Council’s current and evolving activities, services and functions”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

That Council place the Resourcing Strategy documents (Long Term Financial Plan, Workforce Management Plan, Asset Management Strategy and Asset Management Policy) on public exhibition.

 

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

Service Delivery

The Resourcing Strategy sets out how Council will deliver the actions in the Delivery/Operational Plan, and includes provision for long-term financial planning, workforce management planning and asset management planning. Levels of service are set out in the asset management planning documents, and have been estimated based on current knowledge and operations. The levels of service will be subject to review when Council undertakes the community consultation for the next Community Strategic Plan, which will take place in 2016.

SUPPORTING INFORMATION

The Asset Management Policy has been reviewed with only minor formatting changes made. The Asset Management Strategy provides a high level analysis and summary of the Council’s Asset Management Plans (Transport, Water, Sewer, Drainage, Buildings and Open Space).

The Long Term Financial Plan has been updated to cover a 10 year span as required. There has been significant work done on future years planning to capture projects planned in years 5-10 of the Plan. Those in years 1-4 are also included in the Delivery/Operational Plan.

The Workforce Management Plan is required to be a rolling 4 year plan so has been updated with a new year.

 

Attachments

1          DRAFT - Long Term Financial Plan 2015-25, D15/8602

2          DRAFT - Workforce Management Plan 2015-18, D15/8458

3          DRAFT - Asset Management Strategy 2015-34, D15/8462

4          FOR EXHIBITION - ST007 - Strategic Policy - Asset Management, D15/7676

 


Extraordinary Council Meeting                                                                  31 March 2015

2.2                       Draft Resourcing Strategy

Attachment 1      DRAFT - Long Term Financial Plan 2015-25


 


 


 


 


 


 


 


 


 


 


 


 



Extraordinary Council Meeting                                                                  31 March 2015

2.2                       Draft Resourcing Strategy

Attachment 2      DRAFT - Workforce Management Plan 2015-18


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 



Extraordinary Council Meeting                                                                  31 March 2015

2.2                       Draft Resourcing Strategy

Attachment 3      DRAFT - Asset Management Strategy 2015-34


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 




Extraordinary Council Meeting                                                              31 March 2015

2.2                       Draft Resourcing Strategy

Attachment 4      FOR EXHIBITION - ST007 - Strategic Policy - Asset Management

 STRATEGIC POLICYASSET MANAGEMENT

ST007                                                                                                                                                                                     F22

 

ObjectiveS

To set guidelines for implementing consistent asset management processes throughout the Orange City Council local government area to ensure that Council is able to provide quality infrastructure to the community.

To ensure adequate provision is made for the long-term replacement of major assets, the delivery of new assets and the renewal or upgrading of existing assets that meet service delivery objectives efficiently and effectively by:

·        Ensuring that Council’s services and infrastructure is provided in a sustainable manner at agreed levels of service.

·        Protecting Council assets including physical assets and employees by implementing appropriate asset management strategies.

·        Creating an environment where all Council employees take an integral part in overall management of Council assets.

·        Meeting legislative requirements for asset management associated with the requirements of the Integrated Planning and Reporting and the Local Government Act 1993.

·        Ensuring resources and operational capabilities are identified and responsibility for asset management is allocated.

·        Demonstrating transparent and responsible asset management processes that align with demonstrated best practice.

 

·        Creating a strategic Assets Management framework.

Applicability

This policy applies to the management of Council owned and operated physical assets, and forms part of the Integrated Planning and Reporting Framework included in Council’s Community Strategic Plan and Resourcing Strategy.

GENERAL

Council will:

·        Set Asset Management policy and vision.

·        Approve the Council Asset Management Strategy Policy and Asset Management Plans and monitor their outcomes.

·        Set levels of service, risk and cost standards in consultation with the community.

·        Ensure appropriate resources for Asset Management activities, including funding annual service costs, are made available.


 


Related Policies/Documents

Code of Conduct

Asset Management Strategy

Asset Management Plans

Community Strategic Plan

Delivery/Operational Plan

Long Term Financial Plan

 

Responsible Area – Corporate and Commercial Services

REVISION

 

DATE

RESOLUTION

 

DATE

RESOLUTION

1

20 May 2014

14/199

6

 

 

2

March 2015

 

7

 

 

3

 

 

8

 

 

4

 

 

9

 

 

5

 

 

 

 

 

All policies can be reviewed or revoked by resolution of Council, at any time.

SUMMARY OF AMENDMENTS

Amendment Date

Section/Reference and Amendment

March 2015

Review and update formatting.

May 2014

Major review of document.

Update of formatting.

 

                                                                                                                                                

   


Extraordinary Council Meeting                                                              31 March 2015

 

 

3     Closed Meeting - See Closed Agenda

The General Manager will advise the Council if any written submissions have been received relating to any item advertised for consideration by a closed meeting of Orange City Council.

The Mayor will extend an invitation to any member of the public present at the meeting to make a representation to Council as to whether the meeting should be closed for a particular item.