ORANGE CITY COUNCIL
Services Policy Committee
Agenda
3 February 2015
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Services Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 3 February 2015.
Garry Styles
General Manager
For apologies please contact Michelle Catlin on 6393 8246.
Services Policy Committee 3 February 2015
1.1 Apologies and Leave of Absence
2.1 Record of the NAIDOC Week Working Party Meeting - 21 November 2014
2.2 Action List from Bicycling Community Committee - 1 December 2014
2.3 Minutes of the Cultural Heritage Community Committee - 8 December 2014
2.4 Minutes of the Orange Regional Museum Community Committee - 8 December 2014
2.5 Record of the Community Safety and Crime Prevention Committee Meeting - 8 December 2014
3.1 Human Powered Vehicles - HPV - Consideration of Event to be held in Orange
Services Policy Committee 3 February 2015
1.1 Apologies and Leave of Absence
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
Recommendation It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting.
|
TRIM REFERENCE: 2014/2348
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The NAIDOC Week Working Party met on 21 November 2014. Unfortunately there was no quorum for this meeting, and therefore the recommendations will need to be endorsed by the Working Party at its next meeting.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “9.1 Our Community – Undertake community engagement, identify changing community aspirations, undertaken planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That, as there was no quorum, Council note the record of the NAIDOC Week Working Party meeting held on 21 November 2014. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the NAIDOC Week Working Party held on 21 November 2014
ORANGE CITY COUNCIL
NOTES OF THE
NAIDOC Week Working Party
HELD IN Community Information & Services Centre, 79-81 Kite Street, Orange
ON 21 November 2014
COMMENCING AT 10:30am
1 Introduction
Attendance
Mr Gerald Power (Chairperson), Cory McLean, Glen Sutherland and Community Development and Support Coordinator
1.1 Apologies and Leave of Absence
RECOMMENDATION Mr G Power/Mr G Sutherland That the apologies be accepted from Cr N Jones for the NAIDOC Week Working Party meeting on 21 November 2014. |
As there was not a quorum, the members present decided to discuss the agenda items and refer the following record of the meeting for recommendation at the next meeting of the NAIDOC Week Working Party.
1.2 Acknowledgement of Country
Gerald Power delivered the Acknowledgement of Country
1.3 Declarations of Interest
Nil
TRIM Reference: 2014/2125 |
Item not discussed.
|
TRIM Reference: 2014/2126 |
Item not discussed.
|
The Meeting Closed at 11:30 am
TRIM REFERENCE: 2014/2480
AUTHOR: Ben Keegan, Sport and Recreation Coordinator
EXECUTIVE Summary
The Bicycling Community Committee met on 1 December 2014 and the Action List from the meeting is provided to the Services Policy Committee for information.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “5.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities”.
Financial Implications
The Action List identifies expenditure on signage and road repairs and the need for costs associated with the BMX track project to be reduced. All of these elements can be accommodated within existing budgets.
Policy and Governance Implications
Nil
That the Action Plan made by the Bicycling Community Committee at its meeting held on 1 December 2014 be noted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
1 BCC - Action List - 1 December 2014, 2014/2459⇩
Services Policy Committee 3 February 2015
2.2 Action List from Bicycling Community Committee - 1 December 2014
Attachment 1 BCC - Action List - 1 December 2014
2014/2459
BICYCLING COMMUNITY WORKING PARTY
ACTION LIST FROM MEETING OF 1 DECEMBER 2014
INTRODUCTION
Attendees |
Apologies |
Other |
Cr A Brown, Ms S Bonar, Mr G Hillier, Ms G Browne, Mrs J Arnott, Mr R Farrell, Director Community, Recreation & Cultural Services, Recreation Planner, Sport and Recreation Coordinator |
Mr S Nugent
|
Mrs Allison Rodgers (BMX) |
ACTIONS
COMMUNICATION, EDUCATION & PROMOTION
Item |
Description |
Who/Action |
When? |
Website/ Facebook |
The Committee had previously discussed the importance of improving engagement on the Cycle Orange Facebook page and it was agreed that an objective of attracting 1000 likes by the end of 2014 would be a suitable target.
Cycle Groups are encouraged to continue to regularly post details about upcoming events and be sure to include post event pictures and videos which generally have broader appeal and can generate more Facebook activity.
|
Cycle Groups to continue to post relevant information on Facebook regarding events and activities regarding and ensure post event pictures and videos are added.
|
Ongoing activity |
EVENTS
Item |
Description |
Who/Action |
When? |
2015 Bike Week |
It was agreed that planning for Bike Week 2015 should commence as early as possible.
|
For discussion at the February meeting |
February 2015 |
Bicycle NSW Discovery Weekend |
Although it had been identified that the event would be held on the weekend of 25 & 26 April 2015, Bicycling NSW has advised that they have had to postpone plans to conduct the event until further notice.
Consideration could be given to hosting the event on the last weekend of the 2015 Wine Festival on 31 October & 1 November if Bicycling NSW decides to conduct the Discovery Weekend in 2015.
|
Awaiting further advice from Bicycling NSW on staging of event. |
Deferred to second half 2015 |
Major Cycling Events
|
Council and the Orange Cycle Club have been in discussions with Cycling NSW with regard to hosting the 2015 Cycling NSW State Junior Road Championships & the 2016 and 2017 National Masters Road Championships in Orange.
Due to Cycling NSW requirements to hold the Junior Championships in August it was decided not to proceed with the event due concerns over weather conditions at that time of year.
Course options are currently being investigated for the Masters Road Championships.
|
Update to be provided at next meeting
|
2 February 2014 |
Evocities Mountain Bike Series |
Orange will host the opening round of the Evocities Mountain Bike Series with the Ginja Ninja on 15 February 2015 at Kinross Forest
It is anticipated that the event will attract 300+ participants.
The Series well be launched at Kinross Forest on Thursday, 6 November 2014.
|
Update to be provided at next meeting |
2 February 2014 |
FACILITIES
Item |
Description |
Who/Action |
When? |
BMX Track |
The Committee was advised that the BMX track still need an additional 2,000m3 of fill to make up the volume of material required to complete the track.
The BMX Club with the assistance of a contractor have already begun moving the fill on site to form up the starting hill and berms.
PYBAR has agreed to provide machinery required to construct the track free of charge.
|
Costs to complete works to be determined and subject to the provision of the remaining fill required at a reduced rate. |
2 February 2014 |
Velodrome |
The Velodrome continues to be well utilised for training and competition.
Council’s Signwriter has been requested to update the two signs at the Velodrome that outline the Cycle Clubs allocated times.
|
Council’s Signwriter to update signage to outline the Cycle Clubs allocated times |
2 February 2014 |
Lake Canobolas Mountain Bike Park |
Farrell advised that the track was attracting good numbers for weekly Thursday night events.
Work on the track is still progressing well.
|
Update to be provided at next meeting. |
2 February 2014 |
Mt Canobolas Mountain Bike Proposal |
The Director Community, Recreation & Cultural Services advised that Council is investigating funding sources to undertake a feasibility and design study for the project and had recently applied for federal government funding to design and build the project. Outcome of the funding application is expected in March.
Rod Farrell advised that he was investigating options for conducting a gravity endure MTB event at Mt Canobolas. |
Update to be provided at next meeting. |
2 February 2014 |
INFRASTRUCTURE
Item |
Description |
Who/Action |
When? |
Road Repairs |
The following areas have been identified by the Committee as being of concern for cyclists:
Forest Road Loop – pot holes (particularly for Christmas Cup event on 6 December 2014). Lucknow area – Beasley Road & Phoenix Mine Road – road shoulder improvements Major events – Subject to discussions with Cycling NSW regarding major cycling events, there may be a requirement for Council to undertake works on selected courses.
Council staff undertook a site inspection of the Forest Road loop with Steve Martin and identifies some pot holes that needed to be addressed prior to the Christmas Cup. Overall the course was in relatively good condition.
|
Council to repair pot holes on the Forest Road loop prior to the Christmas Cup on 6 December 2014
|
6 December 2014 |
Cycleway |
Shah Alford advised that Council had received additional $100,000 in funding through RMS which will allow the following cycleway projects to be undertaken this financial year:
Glenroi Oval – linkage from Moad St to existing cycleway through Glenoi Oval (Orchard Grove Road to Maxwell Ave) International Gardens – Warrendine St to Franklin Road Ploughmans Wetland – Moulder Park – installation of bridge and connections across Rifle Range Creek to link skate park area to the aphalt netball courts, oval and velodrome.
|
Update to be provided at next meeting |
2 February 2014 |
Active Travel Plan |
Shah Alford advised the Committee that Council was currently preparing an application for funding through the RMS Cycling Towns Program which, if successful, would provide significant funding for cycling infrastructure projects over the next 4-5 year period.
As part of the application Council was developing an Active Travel Plan to identify transport linkages across the City including bike, pedestrian and public transport. To assist with this process, the Committee was asked to provide a list of any existing cycling inhibitors eg. poor connections to existing cycleways. |
The Committee to provide Shah Alford with any current cycling impediments across the City. |
2 February 2015 |
Next meeting is scheduled for Monday, 2 February 2015
TRIM REFERENCE: 2014/2452
AUTHOR: Alison Russell, Museum and Heritage Coordinator
EXECUTIVE Summary
Minutes from the meeting of the Cultural Heritage Community Committee meeting held on 8 December 2014 are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “8.4 Our Community – Acknowledge our diverse cultural heritage by encouraging and implementing programs and events that tell the stories of the urban, village and rural community and their people”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That the recommendations made by the Cultural Heritage Community Committee at its meeting held on 8 December 2014 be adopted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Cultural Heritage Community Committee held on 8 December 2014
2 Cultural Heritage Action Plan, D14/5776⇩
ORANGE CITY COUNCIL
MINUTES OF THE
Cultural Heritage Community Committee
HELD IN Clover Hill Function Centre, Orange Botanic Gardens, Orange
ON 8 December 2014
COMMENCING AT 4.00pm
1 Introduction
Attendance
Cr R Kidd (Chairperson), Cr R Gander, Cr N Jones, Mr Charles Everett, Ms Elizabeth Griffin, Mr Phil Stevenson, Mr James Nicholson, Mr Rodney Tonkin, Director Community, Recreation and Cultural Services, Museum and Heritage Coordinator, Museum Advisor, Museum and Heritage Support Officer
1.1 Apologies and Leave of Absence
RESOLVED Cr R Gander/Cr N Jones That the apologies be accepted from Mr Michael Newman, Ms Alexandra Rezko, Manager Development Assessments and Senior Planner for the Cultural Heritage Community Committee meeting on 8 December 2014. |
1.2 Acknowledgement of Country
1.3 Declarations of Interest
Nil
2 Previous Minutes
RESOLVED Cr R Gander/Ms E Griffin That the Minutes of the Meeting of the Cultural Heritage Community Committee held on 11 August 2014 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Cultural Heritage Community Committee meeting held on 11 August 2014.
|
3 GENERAL REPORTS
TRIM Reference: 2014/2281 |
RECOMMENDATION Cr N Jones/Ms E Griffin That the Cultural Heritage Action Plan be reviewed and updated.
|
TRIM Reference: 2014/2275 |
RECOMMENDATION Cr R Gander/Mr R Tonkin That the report by Museum and Heritage Coordinator on Update on Emmaville Cottage be acknowledged.
|
The Meeting Closed at 5.20pm
Services Policy Committee 3 February 2015
2.3 Minutes of the Cultural Heritage Community Committee - 8 December 2014
Attachment 2 Cultural Heritage Action Plan
F163
Cultural Heritage Action Plan – November 2014
Key Strategies/ Actions
|
Tasks |
Who |
Timeframe |
Review interpretative signage |
· Signs are regularly inspected for repainting and cleaning · Repair, replace/upgrade where necessary · Develop signs as identified |
Council Staff |
Checked on an annual basis
|
Develop a series of conservation guideline fact sheets based on FAQ |
· Mail out annually to OCC property owners over next 3 years |
Subject to Management Plan/ Budget HA |
|
Develop a program for the conservation of the Council owned properties |
· Identify and develop conservation plans and strategies for identified individual places of high local (and higher) significance · Robertson Park
|
HA MHC MHC |
2015 |
Develop cemetery walk and brochure to include history, heritage and conservation of the cemetery Conduct Heritage Walks of significant areas of Orange |
· Develop a cemetery walk on the Mayors of Orange 1860-1920
|
MHSO
|
Draft developed
|
Establish promotion and education programs to develop the community’s awareness of the City’s heritage and history |
· Establish consultation/liaison with Schools and interested groups
|
MHSO |
Ongoing |
· Develop a program of events that could be included in the promotion of the Heritage Festival and History Week. - Orange City Council Cultural Heritage Awards held bi-annually as part of the Heritage Festival – scheduled for 2014 - Coordinate a Museum Open Day for the Museums of Orange Cabonne and Blayney · Promote Heritage Festival in April and History Week September |
MHC
MHSO
|
Annual
2015 |
|
· Promote Cobb & Co Education Resource Kit
|
MHC |
Annually
|
|
· Facilitate annual awards programs such as the Sir Neville Howse award program |
MHSO |
Annually |
|
· Facilitate a regular series of community heritage conservation workshops. · Participate in Central West Heritage Network Seminar for professionals |
HA
MHC |
Annual
Annual |
|
Boer War Day |
· Hold an annual Boer War event on 31 May each year, or on the Sunday before, to coincide with the signing of the treaty that ended the War
· Develop a program to research the Sudan War |
Cr Kidd
E Griffin |
May annually
|
Establish a program to list new items of landscape significance on Survey of Significant Landscape Features Website.
|
· Upgrade existing website to be more user friendly and be connected to a mapping system · Promote the conservation landscape features to relevant stakeholders |
Subject to Delivery Plan/budget MHC |
Annually
|
Interpret the Wentworth Mine site as per the site interpretation plan |
· Continue interpretation and conservation of Wentworth Mine · Seek ongoing funding for an interpretative program · Open Wentworth Mine as a tourism and educational facility on a monthly basis · In partnership with Orange and District Historical Society hold a series of talks at Wentworth Mine – August 2014 – April 2015 · Develop a program to research Henry Newman and Thomas Raine |
MHC
MHC
MHC
MHC |
Annual Completed Ongoing
October 2013
2015 |
Develop a program of exhibitions in partnership with other museums and cultural groups
|
· Work with the Gallery and the Library to develop and host temporary exhibitions as part of the Museum Program · Identify further collaborative projects with the Orange Regional Gallery and museums in the Region · Identify WWI projects |
MHC MA
MHSO |
Ongoing
|
Ensure that advertising, brochures, web site etc. are highly visible, and well-designed including directional information. |
· Develop network links with Central NSW Tourism · Ensure that brochures, web sites and promotional material relating to the city’s cultural heritage are high quality, well-designed, clear to interpret and relevant to the site/event/promotion |
Council Staff MHSO
|
Ongoing
|
Continue the Sustainable Collections Project in conjunction with Blayney and Cabonne Councils |
· Continue the Sustainable Collections Project · Develop Stage 1 Villages of Orange and district Exhibition · Seek funding for Stage II Village of the Orange – Art Component including research of local artists · Workshop on methods related to telling stories of War I in partnership with the Powerhouse Museum · Work with Orange Health Services General Hospital to document their collections · Establish networks of communication with the regional museums · Utilise the Central NSW Museums Website to promote the museum calendar of events · Update the museums website · Program for professional development and training · Implement strategies as per the Emmaville Cottage Interpretation Strategy |
MHC |
Ongoing March 2014
Completed 2014
Ongoing
2014-2015 |
Interpret significant places, themes and events in the history of the district, in collaboration with museums, community groups and cultural bodies eg. Migrant families, Chinese, Post WWII and local aboriginal people
|
· Explore with museums and the community opportunities to interpret other aspects of migration heritage, eg. the Chinese contribution to the region, and post WWII migrants and families · Explore opportunities for a collaborative exhibition and site interpretation about Cornish and Welsh migrants and villages of the district · Explore opportunities to develop an exhibition on WWI · Work with the Gallery to develop public art opportunities to interpret heritage sites, themes · Work with the Ophir Reserve Trust to develop new interpretative panels on the history and geology of the Ophir site · Develop brief to undertake a study on the Chinese in the Orange Region |
MHC
MHC
Ophir Reserve Trust
MHC
|
Ongoing
2015
2013-2019
Ongoing
Completed
2014
|
Provide support to the Museums Network with representatives from Councils, Central NSW Museums, historical societies and other interested stakeholders |
· Network established, ongoing meetings and consultations · Utilise the Central NSW Museums Website to promote the museum calendar of events · Update the museums website · Program for professional development and training
|
Community Museums MHC
|
Ongoing
|
TASKS COMPLETED TO DATE
The development of a comprehensive and integrated heritage interpretative signage program for the Orange City Council area |
• Develop text for Heritage Walk sign at OVIC |
Completed |
|
• Develop guidelines for criteria to establish signage, including opportunity for community sponsorship of signs |
Completed |
||
Development of Spring Hill Heritage Trail |
• Include management plan item for program costs |
2002/2003 Budget |
|
• Review existing reference material on the heritage of Spring Hill |
Completed |
||
• Identify key sites for inclusion in heritage trail |
Completed |
||
• Identify key sites for interpretative and/or site signage |
Completed |
||
• Source photos for Spring Hill Interpretative signs |
Completed |
||
• Launch Spring Hill Heritage Trail in association with the Spring Hill Advisory Committee and the local community |
Completed |
||
Promotion of East Orange Heritage Walk |
• Review existing reference material on the heritage of East Orange |
Completed |
|
• Identify key sites for signage |
Completed |
||
• Include management plan item for program costs |
Completed |
||
• Committee to provide photos for East Orange |
Completed |
||
• Prepare Heritage Walk leaflets |
Completed |
||
• Seek private sector funding for reprints of the brochure - eg NSW Ag. |
|
||
• Establish education and tourism promotional programs |
|
||
• Review East Orange Heritage Trail brochure |
|
||
Develop a high quality sketch book featuring the work of Ross Maroney, print 500 copies and promote and sell the sketch book |
• Source sketches and text for a series of Maroney Sketches relating to Central Orange |
Completed |
|
• Establish a sub-committee to develop project |
Completed |
||
• Seek graphic design input |
Completed |
||
• Seek printing costing |
Completed |
||
• Draft material |
Completed |
||
• Print resource
|
Complete |
||
• Promote resource |
Complete |
||
Develop community learning program linked to Boer War Centenary |
|
Completed |
|
|
Migration Heritage Program |
§ Establish consultation/liaison with the City’s ethnic community § Expand recorded histories of ethnic communities from their own cultural perspective § Develop Exhibition and Book around Post war § Migrant Stories § Seek partnership § Develop Migration heritage Website
|
Completed |
|
Review and update the Orange Heritage Manual |
|
Completed |
|
Stimulate community conversation, ideas and support for museums, collections and museum opportunities in Orange |
§ Launch Museum of the Future exhibition of the work and ideas of young people about what the museum of the future might be like § Archive some of the entries as a record of community ideas and aspirations |
Completed |
|
Review development opportunities for the Sporting Hall of Fame |
§ Investigate development options, spatial requirements and site options § Investigate opportunities to record current display material by digitising photographs & stories § Develop Website |
Completed |
|
Develop Food and Wine interpretative exhibition at the Orange Visitor Information Centre (Fruitful Landscapes |
|
Completed |
|
Develop Water Marks as a model collaborative exhibition with the Regional Gallery |
|
|
|
Develop Garden Exhibition as a collaborative exhibition between community museums, the regional gallery and City Library |
|
|
|
Develop a high quality sketch book featuring the work of Ross Maroney, print 500 copies and promote and sell the sketch book |
|
Completed |
|
Establish a program to list new items of landscape significance. |
Survey of Significant Landscape Features Stage 1 completed Stage 2 to commence |
Completed |
|
Completed |
||
NOTE:-
MA Museum Adviser
HA Heritage Adviser
O&DHS Orange and District Historical Society
MHC Museum and Heritage Coordinator
MGF Museum & Gallery Foundation NSW
TRIM REFERENCE: 2014/2482
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
Minutes of the meeting of the Orange Regional Museum Community Committee held on 8 December 2014 are provided to the Services Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “8.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services, that reflect the interests and aspirations of the broader and culturally diverse community”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That the recommendations made by the Orange Regional Museum Community Committee held on 8 December 2014 be adopted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Attachments
1 Minutes of the Meeting of the Orange Regional Museum Community Committee held on 8 December 2014
ORANGE CITY COUNCIL
MINUTES OF THE
Orange Regional Museum Community Committee
HELD IN Clover Hill Function Centre, Orange Botanic Gardens, Orange
ON 8 December 2014
COMMENCING AT 1.30PM
1 Introduction
Attendance
Cr N Jones (Chairperson), Cr R Gander, Cr R Kidd (left at 3.05pm), Mr Duncan Stuart, Mr Courtney Hawke, Mr Jamie Newman, Mr Phil Stevenson, Ms Liz Edwards, Mr Peter Bilenkij, Mr Russell Tym (left 2.55pm), Director Community, Recreation and Cultural Services, Museum and Heritage Coordinator, Manager Central West Libraries, Museum Advisor, Museum and Heritage Program Support Officer
1.1 Apologies and Leave of Absence
RESOLVED Cr R Kidd/Mr R Tym That the apologies be accepted from Cr R Turner, Ms Maree Hammond, Mr Andrew Baulch and Manager Tourism for the Orange Regional Museum Community Committee meeting on 8 December 2014. |
1.2 Acknowledgement of Country
1.3 Declarations of Interest
Nil
2 Previous Minutes
RESOLVED Cr R Kidd/Cr R Gander That the Minutes of the Meeting of the Orange Regional Museum Community Committee held on 22 September 2014 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Orange Regional Museum Community Committee meeting held on 22 September 2014.
|
3 Presentations
**Mr R Tym left the meeting with the time being 2.55pm**
4 General Reports
TRIM Reference: 2014/2260 |
RECOMMENDATION Mr D Stuart/Mr P Stevenson That further funding is sought for the project as soon as possible. |
**Cr R Kidd left the meeting with the time being 3.05pm**
MATTER ARISING
The Committee requested that further funding opportunities be investigated prior to the March election.
TRIM REFERENCE: 2015/210
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
The Community Safety and Crime Prevention Committee met on 8 December 2014 and the record of that meeting is provided to the Services Policy Committee for information.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “7.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That, as there was not a quorum, the record of the Community Safety & Crime Prevention Committee meeting held on 8 December 2014 be noted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
The Community Safety and Crime Prevention Committee has not had a quorum for the past three meetings. This is due in part to the large number of the members of the Committee and the consequential number that are required to be in attendance for there to be a quorum.
By way of example at the most recent meeting 6 community members and 2 Councillors were in attendance, however this did not constitute a quorum.
Notwithstanding the resolution of Council to seek more members to participate in the Committees it is important that the Community Safety and Crime Prevention Committee can conduct its business and make resolutions for consideration by Council.
To enable this to occur the Committee has request that the Charter be altered so that a quorum is established when the following are in attendance:
1 At least one Councillor; and
2 A representative of the Local Area Command; and
3 At least 3 community members.
As all charters are being updated at present following Council’s resolution on the Committee structure, these suggestions will be considered when the charter is updated.
Attachments
1 Minutes of the Meeting of the Community Safety & Crime Prevention Committee held on 8 December 2014
ORANGE CITY COUNCIL
MINUTES OF THE
Community Safety & Crime Prevention Committee
HELD IN Councillors Workroom, Orange Civic Centre, Byng Street, Orange
ON 8 December 2014
COMMENCING AT 5:30pm
1 Introduction
Attendance
Cr J Hamling (Chairperson), Cr R Gander (6.10pm), Mrs Charmaine Bennett, Supt David Driver, Mr Gavin Hillier, Mr Bill Kelly, Mr Phillip Kirkwood, Director Community, Recreation and Cultural Services, Community Services Manager
1.1 Apologies and Leave of Absence
RECOMMENDATION Supt D Driver/Mr B Kelly That the apologies be accepted from Insp Denise Godden for the Community Safety & Crime Prevention Committee meeting on 8 December 2014. |
As there was not a quorum, the members present decided to discuss the agenda items and refer the following record of the meeting for adoption of the recommendations by Council.
MATTER ARISING
1.2 Acknowledgement of Country
1.3 Declarations of Interest
Nil
2 Previous Minutes
RECOMMENDATION Mr B Kelly/Mr P Kirkwood That the Minutes of the Meeting of the Community Safety & Crime Prevention Committee held on 13 October 2014 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Community Safety & Crime Prevention Committee meeting held on 13 October 2014. |
3 Presentations
TRIM Reference: 2014/2238 |
RECOMMENDATION Supt D Driver/Mr G Hillier That the verbal report by the Community Services Manager on ‘Say No Way, Walk Away’ Campaign be noted. |
The Meeting Closed at 6.25pm.
TRIM REFERENCE: 2015/191
AUTHOR: Scott Maunder, Director Community, Recreation and Cultural Services
EXECUTIVE Summary
This report provides Council with an update on investigations into the hosting a Human Powered Vehicle event in Orange.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “6.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities”.
Financial Implications
There is no allocation in future budgets for this project so a budget initiative to be considered in the preparation of the 2015/16 Delivery/Operational Plan is recommended.
The total anticipated costs are significant - $238,000 - $275,000 in the first year, $30,000 in each subsequent year to host the event plus costs to maintain the facility. Funding opportunities for the project would need to be explored.
Policy and Governance Implications
Nil
That Council consider the costs for the construction of the course, hosting of a Human Powered Vehicle event annually and ongoing costs for maintenance of the track as part of the 2015/16 Delivery/Operational Plan. |
further considerations
The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:
Projects |
The costs for the construction of the HPV track and the associated event costs have not been included in Council’s Delivery/Operational Plan for 2014/15 or future years. Should the event proceed Council would enter into an agreement with Australian International Pedal Prix Inc. for the hosting of an event for three years. However there is no guarantee on the number of teams or visitors to Orange that may attend the event or potential benefit to Orange. When Orange City Council has previously paid for the hosting of sporting events there has been a degree of certainty about the number of participants and the benefit to the community. |
SUPPORTING INFORMATION
At its meeting of 7 October Council resolved:
RESOLVED - 14/958 Cr K Duffy/Cr J Davis 1 That Council investigate hosting the 2015 Human Powered Vehicle Super Series in Orange. 2 That Council invite representatives of the Australian International Pedal Prix Inc and other stakeholders to visit Orange to discuss this matter further. 3 That following this investigation a further report be prepared for Council. |
Council determined to further investigate the option of hosting an HPV event in part on the basis of advice provided by the local representatives of the HPV club. That advice indicated that it was possible to host an event at Gosling Creek using existing pathways with minor improvements. Those improvements were estimated by Council staff at circa $50,000.
Following the resolution of Council Mr Andrew McLachlan, Chairman Australian International Pedal Prix Inc. and Mr Norm Hauth, Technical Director were invited to Orange and visited on 9 and 10 December 2014.
The primary purpose of that visit was to discuss the requirements for hosting an event in Orange, including identifying verifying the preferred site and course that would be suitable for hosting an event.
During the visit Mr McLachlan and Mr Hauth also met with Cr Duffy, representatives of the NSW HPV Racing Committee, Tony Healy (Orange Chamber of Commerce President), Mr Mark Madigan from Orange Accommodation Group, Schools, local media and Council staff.
Track location
The preferred track location was identified as Gosling Creek. Several other options including the Orange Showground, Moulder Park, Towac Park were considered however none were considered as suitable.
Council were advised by Mr McLachlan that to conduct the race at Gosling Creek would require the existing path to be expanded from 3m to 6m in width with a minimum course length of 1,000m and several areas to be repaired. This was contrary to previous advice that the 3m wide track was suitable.
The cost for the upgrades to the preferred track layout at Gosling Creek (option two of the attachment) is estimated to be $245,000 (including 15% contingencies).
The cost for the upgrades to the secondary track layout at Gosling Creek (option one of the attachment) is estimated to be $208,000 (including 15% contingencies).
Annual support from Council for hosting the event would also be required. This is currently set at $30,000 per annum.
Date for an Event
Mr McLachlan advised that the preferred date for an event was in early April with an inaugural event, if approved, to be conducted in 2016.
Should it proceed an Memorandum of Understanding (MOU) for hosting the event for three years would be signed.
Attendance
Whilst there was no guarantee of the number of teams that would attend a race in Orange Mr McLachlan and Mr Hauth where enthusiastic about the potential for Orange and felt the proposed track would rival any existing track in Australia.
By comparison an inaugural event was held in Busselton WA in 2014. This event attracted 36 competitors in the inaugural race with a 12 month lead time. Busselton’s demographics are similar to Orange – 220km from Perth, 32K population (60,000 with visitors on weekends and summer period), regional city, food and wine gateway.
Teams
David De Bruyn, NSW HPV Committee Member and Kinross Pedal Prix Co-ordinator has advised that the Canobolas Rural Technology High School will be starting their HPV Racing Team early 2015 ready to race mid-2015, possibly earlier. Orange High School is still trying to finalise how they will work a HPV Racing Team into their Engineering Studies class. If successful this would bring 5 (2x Kinross Wolaroi School and James Sheahan Catholic High School + 1 Canobolas Rural Technology High School + Orange High School) HPV Racing Teams from Orange.
1 HPV Track Options 1 & 2 - Gosling Creek, D15/2241⇩