ORANGE CITY COUNCIL

Services Policy Committee

 

Agenda

 

3 February 2015

 

 

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Services Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on  Tuesday, 3 February 2015.

 

 

Garry Styles

General Manager

 

For apologies please contact Michelle Catlin on 6393 8246.

    

 


Services Policy Committee                                                                       3 February 2015

Agenda

  

1                Introduction.. 3

1.1            Apologies and Leave of Absence. 3

1.2            Declarations of Interest 3

2                Committee Minutes. 4

2.1            Record of the NAIDOC Week Working Party Meeting - 21 November 2014. 4

2.2            Action List from Bicycling Community Committee - 1 December 2014. 7

2.3            Minutes of the Cultural Heritage Community Committee - 8 December 2014. 13

2.4            Minutes of the Orange Regional Museum Community Committee - 8 December 2014  21

2.5            Record of the Community Safety and Crime Prevention Committee Meeting - 8 December 2014. 24

3                General Reports. 30

3.1            Human Powered Vehicles - HPV - Consideration of Event to be held in Orange  30

 


Services Policy Committee                                                                       3 February 2015

 

1       Introduction

1.1     Apologies and Leave of Absence

1.2     Declarations of Interest

The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.

The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.

As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.

Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.

Recommendation

It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Services Policy Committee at this meeting.

 

 


Services Policy Committee                                                                       3 February 2015

 

 

2       Committee Minutes

2.1     Record of the NAIDOC Week Working Party Meeting - 21 November 2014

TRIM REFERENCE:        2014/2348

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

 

 

EXECUTIVE Summary

The NAIDOC Week Working Party met on 21 November 2014. Unfortunately there was no quorum for this meeting, and therefore the recommendations will need to be endorsed by the Working Party at its next meeting.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “9.1 Our Community – Undertake community engagement, identify changing community aspirations, undertaken planning, and advocate for the development of facilities and services recognising the need for accessible and integrated community and health services for older people, and services for Aboriginal people, people from culturally diverse backgrounds and people with a disability”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

That, as there was no quorum, Council note the record of the NAIDOC Week Working Party meeting held on 21 November 2014.        

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

Attachments

1        Minutes of the Meeting of the NAIDOC Week Working Party held on 21 November 2014

 



ORANGE CITY COUNCIL

 

NOTES OF THE

NAIDOC Week Working Party

HELD IN Community Information & Services Centre, 79-81 Kite Street, Orange

ON 21 November 2014

COMMENCING AT 10:30am


 1      Introduction

Attendance

Mr Gerald Power (Chairperson), Cory McLean, Glen Sutherland and Community Development and Support Coordinator

1.1     Apologies and Leave of Absence

 

RECOMMENDATION                                                                Mr G Power/Mr G Sutherland

That the apologies be accepted from Cr N Jones for the NAIDOC Week Working Party meeting on 21 November 2014.

As there was not a quorum, the members present decided to discuss the agenda items and refer the following record of the meeting for recommendation at the next meeting of the NAIDOC Week Working Party.

1.2     Acknowledgement of Country

Gerald Power delivered the Acknowledgement of Country

1.3     Declarations of Interest

 Nil

2       Previous Minutes

RECOMMENDATION                                                                Mr G Power/Mr G Sutherland

That the Notes of the Meeting of the NAIDOC Week Working Party held on 31 October 2014 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the NAIDOC Week Working Party meeting held on 31 October 2014.

 

 

 

3       Presentations

3.1     Further Event Debriefing

TRIM Reference:        2014/2125

RECOMmendation

Item not discussed.

 

 

3.2     Budget Acquittals

TRIM Reference:        2014/2126

RECOMMENDATION

Item not discussed.

 

 

3.3     Planning Dates for NAIDOC 2015

TRIM Reference:        2014/2127

Proposed dates for 2015 will be discussed at the next meeting to be held on Friday 13 February 2015.

RECOMMENDATION                                                                Mr G Sutherland/Mr G Power

1        Tentative bookings to be made for the Orange Function Centre and the Orange Ex Services Club Coral Sea Room for agreed dates for NAIDOC Week celebrations in 2015.

2        That the verbal report on Planning Dates for NAIDOC 2015 be acknowledged.

 

 

 

The Meeting Closed at 11:30 am

 


Services Policy Committee                                                                       3 February 2015

 

 

2.2     Action List from Bicycling Community Committee - 1 December 2014

TRIM REFERENCE:        2014/2480

AUTHOR:                       Ben Keegan, Sport and Recreation Coordinator    

 

 

EXECUTIVE Summary

The Bicycling Community Committee met on 1 December 2014 and the Action List from the meeting is provided to the Services Policy Committee for information.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “5.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the creation of open spaces, recreational facilities and services, recognising the special needs of older people and those with disabilities”.

Financial Implications

The Action List identifies expenditure on signage and road repairs and the need for costs associated with the BMX track project to be reduced. All of these elements can be accommodated within existing budgets.

Policy and Governance Implications

Nil

 

Recommendation

That the Action Plan made by the Bicycling Community Committee at its meeting held on 1 December 2014 be noted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

 

Attachments

1          BCC - Action List - 1 December 2014, 2014/2459

 


Services Policy Committee                                                                                                 3 February 2015

2.2                       Action List from Bicycling Community Committee - 1 December 2014

Attachment 1      BCC - Action List - 1 December 2014

 

2014/2459

BICYCLING COMMUNITY WORKING PARTY

 

ACTION LIST FROM MEETING OF 1 DECEMBER 2014

INTRODUCTION

 

Attendees

Apologies

Other

Cr A Brown, Ms S Bonar,  Mr G Hillier, Ms G Browne, Mrs J Arnott, Mr R Farrell, Director Community, Recreation & Cultural Services, Recreation Planner, Sport and Recreation Coordinator

Mr S Nugent

 

Mrs Allison Rodgers (BMX)

 

ACTIONS

COMMUNICATION, EDUCATION & PROMOTION

Item

Description

Who/Action

When?

Website/ Facebook

www.facebook.com/CycleOrange 

The Committee had previously discussed the importance of improving engagement on the Cycle Orange Facebook page and it was agreed that an objective of attracting 1000 likes by the end of 2014 would be a suitable target.

 

Cycle Groups are encouraged to continue to regularly post details about upcoming events and be sure to include post event pictures and videos which generally have broader appeal and can generate more Facebook activity.

 

Cycle Groups to continue to post relevant information on Facebook regarding events and activities regarding and ensure post event pictures and videos are added.

 

 

Ongoing activity

 


 

EVENTS

Item

Description

Who/Action

When?

2015 Bike Week

It was agreed that planning for Bike Week 2015 should commence as early as possible.

 

For discussion at the February meeting

February 2015

Bicycle NSW Discovery Weekend

Although it had been identified that the event would be held on the weekend of 25 & 26 April 2015, Bicycling NSW has advised that they have had to postpone plans to conduct the event until further notice.

 

Consideration could be given to hosting the event on the last weekend of the 2015 Wine Festival on 31 October & 1 November if Bicycling NSW decides to conduct the Discovery Weekend in 2015.

 

Awaiting further advice from Bicycling NSW on staging of event.

Deferred to second half 2015

Major Cycling Events

 

Council and the Orange Cycle Club have been in discussions with Cycling NSW with regard to hosting the 2015 Cycling NSW State Junior Road Championships & the 2016 and 2017 National Masters Road Championships in Orange.

 

Due to Cycling NSW requirements to hold the Junior Championships in August it was decided not to proceed with the event due concerns over weather conditions at that time of year.

 

Course options are currently being investigated for the Masters Road Championships.

 

Update to be provided at next meeting

 

2 February 2014

Evocities Mountain Bike Series

Orange will host the opening round of the Evocities Mountain Bike Series with the Ginja Ninja on 15 February 2015 at Kinross Forest

 

It is anticipated that the event will attract 300+ participants.

 

The Series well be launched at Kinross Forest on Thursday, 6 November 2014.

 

Update to be provided at next meeting

2 February 2014

 

FACILITIES

Item

Description

Who/Action

When?

BMX Track

The Committee was advised that the BMX track still need an additional 2,000m3 of fill to make up the volume of material required to complete the track.

 

The BMX Club with the assistance of a contractor have already begun moving the fill on site to form up the starting hill and berms.

 

PYBAR has agreed to provide machinery required to construct the track free of charge.

 

Costs to complete works to be determined and subject to the provision of the remaining fill required at a reduced rate.

2 February 2014

Velodrome

The Velodrome continues to be well utilised for training and competition.

 

Council’s Signwriter has been requested to update the two signs at the Velodrome that outline the Cycle Clubs allocated times.

 

Council’s Signwriter to update signage to outline the Cycle Clubs allocated times

2 February 2014

Lake Canobolas Mountain Bike Park

Farrell advised that the track was attracting good numbers for weekly Thursday night events.

 

Work on the track is still progressing well.

 

Update to be provided at next meeting.

2 February 2014

Mt Canobolas Mountain Bike Proposal

The Director Community, Recreation & Cultural Services advised that Council is investigating funding sources to undertake a feasibility and design study for the project and had recently applied for federal government funding to design and build the project. Outcome of the funding application is expected in March.

 

Rod Farrell advised that he was investigating options for conducting a gravity endure MTB event at Mt Canobolas.

Update to be provided at next meeting.

2 February 2014

 

INFRASTRUCTURE

 

Item

Description

Who/Action

When?

Road Repairs

The following areas have been identified by the Committee as being of concern for cyclists:

 

Forest Road Loop – pot holes  (particularly for Christmas Cup event on 6 December 2014).

Lucknow area – Beasley Road & Phoenix Mine Road – road shoulder improvements

Major events – Subject to discussions with Cycling NSW regarding major cycling events, there may be a requirement for Council to undertake works on selected courses.

 

Council staff undertook a site inspection of the Forest Road loop with Steve Martin and identifies some pot holes that needed to be addressed prior to the Christmas Cup. Overall the course was in relatively good condition.

 

Council to repair pot holes on the Forest Road loop prior to the Christmas Cup on 6 December 2014

 

 

6 December 2014

Cycleway

Shah Alford advised that Council had received additional $100,000 in funding through RMS which will allow the following cycleway projects to be undertaken this financial year:

 

Glenroi Oval – linkage from Moad St to existing cycleway through Glenoi Oval (Orchard Grove Road to Maxwell Ave)

International Gardens – Warrendine St to Franklin Road

Ploughmans Wetland –

Moulder Park – installation of bridge and connections across Rifle Range Creek to link skate park area to the aphalt netball courts, oval and velodrome.

 

Update to be provided at next meeting

2 February 2014

Active Travel Plan

Shah Alford advised the Committee that Council was currently preparing an application for funding through the RMS Cycling Towns Program which, if successful, would provide significant funding for cycling infrastructure projects over the next 4-5 year period.

 

As part of the application Council was developing an Active Travel Plan to identify transport linkages across the City including bike, pedestrian and public transport. To assist with this process, the Committee was asked to provide a list of any existing cycling inhibitors eg. poor connections to existing cycleways.

The Committee to provide Shah Alford with any current cycling impediments across the City.

2 February 2015

 

Next meeting is scheduled for Monday, 2 February 2015


Services Policy Committee                                                                       3 February 2015

 

 

2.3     Minutes of the Cultural Heritage Community Committee - 8 December 2014

TRIM REFERENCE:        2014/2452

AUTHOR:                       Alison Russell, Museum and Heritage Coordinator    

 

 

EXECUTIVE Summary

Minutes from the meeting of the Cultural Heritage Community Committee meeting held on 8 December 2014 are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “8.4 Our Community – Acknowledge our diverse cultural heritage by encouraging and implementing programs and events that tell the stories of the urban, village and rural community and their people”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

That the recommendations made by the Cultural Heritage Community Committee at its meeting held on 8 December 2014 be adopted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

Attachments

1        Minutes of the Meeting of the Cultural Heritage Community Committee held on 8 December 2014

2        Cultural Heritage Action Plan, D14/5776

 



ORANGE CITY COUNCIL

 

MINUTES OF THE

Cultural Heritage Community Committee

HELD IN Clover Hill Function Centre, Orange Botanic Gardens, Orange

ON 8 December 2014

COMMENCING AT 4.00pm


 1      Introduction

Attendance

Cr R Kidd (Chairperson), Cr R Gander, Cr N Jones, Mr Charles Everett, Ms Elizabeth Griffin, Mr Phil Stevenson, Mr James Nicholson, Mr Rodney Tonkin, Director Community, Recreation and Cultural Services, Museum and Heritage Coordinator, Museum Advisor, Museum and Heritage Support Officer

 

1.1     Apologies and Leave of Absence

 

RESOLVED                                                                                            Cr R Gander/Cr N Jones

That the apologies be accepted from Mr Michael Newman, Ms Alexandra Rezko,  Manager Development Assessments and Senior Planner for the Cultural Heritage Community Committee meeting on 8 December 2014.

1.2     Acknowledgement of Country

 

1.3     Declarations of Interest

Nil

2       Previous Minutes

RESOLVED                                                                                          Cr R Gander/Ms E Griffin

That the Minutes of the Meeting of the Cultural Heritage Community Committee held on 11 August 2014 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Cultural Heritage Community Committee meeting held on 11 August 2014.

 

 

 

 3      GENERAL REPORTS

3.1     Cultural Heritage Action Plan - November 2014

TRIM Reference:        2014/2281

RECOMMENDATION                                                                            Cr N Jones/Ms E Griffin

That the Cultural Heritage Action Plan be reviewed and updated.        

 

 

3.2     Orange Regional Museum Annual Program - Progress Report November 2014

TRIM Reference:        2014/2280

RECOMMENDATION                                                                        Mr C Everett/Ms E Griffin

That the report by Museum and Heritage Coordinator on Orange Regional Museum Annual Program – Progress Report November 2014 be acknowledged.

 

 

3.3     Update on Emmaville Cottage

TRIM Reference:        2014/2275

RECOMMENDATION                                                                        Cr R Gander/Mr R Tonkin

That the report by Museum and Heritage Coordinator on Update on Emmaville Cottage be acknowledged.

 

 

3.4     Subsurface Investigation to Locate Unmarked Graves at Chinamen's Bend Cemetery

TRIM Reference:        2014/2271

RECOMMENDATION                                                                              Cr R Kidd/Cr R Gander

That the report by Museum and Heritage Coordinator on Subsurface Investigation to Locate Unmarked Graves at Chinamen’s Bend Cemetery be acknowledged.

 

 

 

The Meeting Closed at 5.20pm

 


Services Policy Committee                                                                                                 3 February 2015

2.3                       Minutes of the Cultural Heritage Community Committee - 8 December 2014

Attachment 2      Cultural Heritage Action Plan

D14/5776

F163

Cultural Heritage Action Plan – November 2014

 

 

Key Strategies/ Actions

 

 

Tasks

 

Who

 

Timeframe

 

Review interpretative signage

 

·      Signs are regularly inspected for repainting and cleaning

·      Repair, replace/upgrade where necessary

·      Develop signs as identified

 

Council Staff

 

Checked on an annual basis

 

 

Develop a series of conservation guideline fact sheets based on FAQ

 

·      Mail out annually to OCC property owners over next 3 years

Subject to Management Plan/ Budget

HA

 

 

 

Develop a program for the conservation of the Council owned properties

 

·      Identify and develop conservation plans and strategies for identified individual places of high local (and higher) significance

· Robertson Park

 

 

HA

MHC

MHC

 

 

 

2015

 

Develop cemetery walk and brochure to include history, heritage and conservation of the cemetery

Conduct Heritage Walks of significant areas of Orange

 

·      Develop a cemetery walk on the Mayors of Orange 1860-1920

 

 

 

MHSO

 

 

 

Draft developed

 

 

 

 

 

 

 

 

Establish promotion and education programs to develop the community’s awareness of the City’s heritage and history

 

·      Establish consultation/liaison with Schools and interested groups

 

 

MHSO

 

Ongoing

 

·      Develop a program of events that could be included in the promotion of the Heritage Festival and History Week. 

-     Orange City Council Cultural Heritage Awards held bi-annually as part of the Heritage Festival – scheduled for  2014

-     Coordinate a Museum Open Day for the Museums of Orange Cabonne and Blayney

·      Promote Heritage Festival in April and History Week September

 

MHC

 

 

 

 

MHSO

 

 

 

Annual

 

 

 

 

2015

 

·      Promote Cobb & Co Education Resource Kit

 

 

MHC

 

Annually

 

·      Facilitate annual awards programs such as the Sir Neville Howse award program

 

MHSO

 

Annually

·      Facilitate a regular series of community heritage conservation workshops.

·      Participate in Central West Heritage Network Seminar for professionals

 

HA

 

MHC

 

Annual

 

Annual

 

Boer War Day

·    Hold an annual Boer War event on 31 May each year, or on the Sunday before, to coincide with the signing of the treaty that ended the War

 

·    Develop a program to research the Sudan War

Cr Kidd

 

 

 

E Griffin

May annually

 

 

 

Establish a program to list new items of landscape significance on Survey of Significant Landscape Features Website.

 

·      Upgrade existing website to be more user friendly and be connected to a mapping system

·       Promote the conservation landscape features to relevant stakeholders

Subject to Delivery Plan/budget

MHC

 

Annually

 

 

Interpret the Wentworth Mine site as per the site interpretation plan

 

·      Continue interpretation and conservation of Wentworth Mine

·      Seek ongoing funding for an interpretative program

·      Open Wentworth Mine as a tourism and educational facility on a monthly basis

·      In partnership with Orange and District Historical Society hold a series of talks at Wentworth Mine – August 2014 – April 2015

·      Develop a program to research Henry Newman and Thomas Raine

 

MHC

 

MHC

 

MHC

 

 

MHC

 

Annual

Completed

Ongoing

 

October 2013

 

 

2015

 

Develop a program of exhibitions in partnership with other museums and cultural groups

 

·      Work with the Gallery and the Library to develop and host temporary exhibitions as part of the Museum Program

·      Identify further collaborative projects with the Orange Regional Gallery and museums in the Region

·      Identify WWI projects

 

MHC

MA

 

MHSO

 

Ongoing

 

 

 

Ensure that advertising, brochures, web site etc. are highly visible, and well-designed including directional information.

·      Develop network links with Central NSW Tourism

·      Ensure that brochures, web sites and promotional material relating to the city’s cultural heritage are high quality, well-designed, clear to interpret and relevant to the site/event/promotion

Council Staff

MHSO

 

 

 

Ongoing

 

 

 

 

Continue the Sustainable Collections Project in conjunction with Blayney and Cabonne Councils

·        Continue the Sustainable Collections Project

·        Develop Stage 1 Villages of Orange and district Exhibition

·        Seek funding for Stage II Village of the Orange – Art Component including research of local artists

·        Workshop on methods related to telling stories of War I in partnership with the Powerhouse Museum

·        Work with Orange Health Services General Hospital to document their collections

·        Establish networks of communication with the regional museums

·        Utilise the Central NSW Museums Website to promote the museum calendar of events

·        Update the museums website

·        Program for professional development and training

·        Implement strategies as per the Emmaville Cottage Interpretation Strategy

 

MHC

Ongoing

March 2014

 

Completed

2014

 

 

Ongoing

 

 

 

 

 

 

 

2014-2015

 

Interpret significant places, themes and events in the history of the district, in collaboration with museums, community groups and cultural bodies eg. Migrant families, Chinese, Post WWII and local aboriginal people

 

 

·      Explore with museums and the community opportunities to interpret other aspects of migration heritage, eg. the Chinese contribution to the region, and post WWII migrants and families

·      Explore opportunities for a collaborative exhibition and site interpretation about Cornish and Welsh migrants and villages of the district

·      Explore opportunities to develop an exhibition on WWI

·      Work with the Gallery to develop public art opportunities to interpret heritage sites, themes

·      Work with the Ophir Reserve Trust to develop new interpretative panels on the history and geology of the Ophir site

·      Develop brief to undertake a study on the Chinese in the Orange Region

 

MHC

 

 

 

 

 

MHC

 

 

 

Ophir Reserve Trust

 

MHC

 

 

Ongoing

 

 

 

2015

 

2013-2019

 

Ongoing

 

Completed

 

2014

 

 

 

Provide support to the Museums Network with representatives from Councils, Central NSW Museums, historical societies and other interested stakeholders

·      Network established, ongoing meetings and consultations

·      Utilise the Central NSW Museums Website to promote the museum calendar of events

·      Update the museums website

·      Program for professional development and training

 

 

Community Museums

MHC

 

 

 

Ongoing

 

 

 


TASKS COMPLETED TO DATE

 

The development of a comprehensive and integrated heritage interpretative signage program for the Orange City Council area

•  Develop text for Heritage Walk sign at OVIC

Completed

•  Develop guidelines for criteria to establish signage, including    opportunity for community sponsorship of signs

Completed

 

 

 

Development of Spring Hill Heritage Trail

•  Include management plan item for program costs

2002/2003 Budget

•  Review existing reference material on the heritage of Spring Hill

Completed

•  Identify key sites for inclusion in heritage trail

Completed

•  Identify key sites for interpretative and/or site signage

Completed

•  Source photos for Spring Hill Interpretative signs

Completed

•  Launch Spring Hill Heritage Trail in association with the Spring Hill Advisory Committee and the local community

Completed

 

 

 

Promotion of East Orange Heritage Walk

•  Review existing reference material on the heritage of East Orange

Completed

•  Identify key sites for signage

Completed

•  Include management plan item for program costs

Completed

•  Committee to provide photos for East Orange

Completed

•  Prepare Heritage Walk leaflets

Completed

•  Seek private sector funding for reprints of the brochure - eg NSW Ag.

         

•  Establish education and tourism promotional programs

 

•  Review East Orange Heritage Trail brochure

 

 

 

 

 

Develop a high quality sketch book featuring the work of Ross Maroney, print 500 copies and promote and sell the sketch book

•  Source sketches and text for a series of Maroney Sketches relating to Central Orange

Completed

•  Establish a sub-committee to develop project

Completed

•  Seek graphic design input

Completed

•  Seek printing costing

Completed

•  Draft material

Completed

•  Print resource

 

Complete

•  Promote resource

Complete

Develop community learning program linked to Boer War Centenary

 

Completed

 

 

 

Migration Heritage Program

§ Establish consultation/liaison with the City’s ethnic community

§ Expand recorded histories of ethnic communities from their own cultural perspective

§ Develop Exhibition and Book around Post war

§ Migrant Stories

§ Seek partnership

§ Develop Migration heritage Website

 

Completed

 

Review and update the Orange Heritage Manual

 

Completed

 

Stimulate community conversation, ideas and support for museums, collections and museum opportunities in Orange

§ Launch Museum of the Future exhibition of the work and ideas of young people about what the museum of the future might be like

§ Archive some of the entries as a record of community ideas and aspirations

Completed

 

 

Review development opportunities for the Sporting Hall of Fame

 

§ Investigate development options, spatial requirements and site options

§ Investigate opportunities to record current display material by digitising photographs & stories

§ Develop Website

 

Completed

 

Develop Food and Wine interpretative exhibition at the Orange Visitor Information Centre (Fruitful Landscapes

 

 

Completed

 

Develop Water Marks as a model collaborative exhibition with the Regional Gallery

 

 

 

Develop Garden Exhibition as a collaborative exhibition between community museums, the regional gallery and City Library

 

 

 

Develop a high quality sketch book featuring the work of Ross Maroney, print 500 copies and promote and sell the sketch book

 

Completed

 

Establish a program to list new items of landscape significance.

Survey of Significant Landscape Features Stage 1 completed

Stage 2 to commence

Completed

 

Completed

NOTE:-

MA              Museum Adviser

HA              Heritage Adviser

O&DHS        Orange and District Historical Society

MHC            Museum and Heritage Coordinator

MGF            Museum & Gallery Foundation NSW


Services Policy Committee                                                                       3 February 2015

 

 

2.4     Minutes of the Orange Regional Museum Community Committee - 8 December 2014

TRIM REFERENCE:        2014/2482

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

 

 

EXECUTIVE Summary

Minutes of the meeting of the Orange Regional Museum Community Committee held on 8 December 2014 are provided to the Services Policy Committee for adoption.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “8.1 Our Community – Identify changing community aspirations and undertake community engagement and planning for the development of cultural facilities and services, that reflect the interests and aspirations of the broader and culturally diverse community”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

That the recommendations made by the Orange Regional Museum Community Committee held on 8 December 2014 be adopted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

Attachments

1        Minutes of the Meeting of the Orange Regional Museum Community Committee held on 8 December 2014

 



ORANGE CITY COUNCIL

 

MINUTES OF THE

Orange Regional Museum Community Committee

HELD IN Clover Hill Function Centre, Orange Botanic Gardens, Orange

ON 8 December 2014

COMMENCING AT 1.30PM


 1      Introduction

Attendance

Cr N Jones (Chairperson), Cr R Gander, Cr R Kidd (left at 3.05pm), Mr Duncan Stuart, Mr Courtney Hawke, Mr Jamie Newman, Mr Phil Stevenson, Ms Liz Edwards, Mr Peter Bilenkij, Mr Russell Tym (left 2.55pm), Director Community, Recreation and Cultural Services, Museum and Heritage Coordinator, Manager Central West Libraries, Museum Advisor, Museum and Heritage Program Support Officer

1.1     Apologies and Leave of Absence

 

RESOLVED                                                                                                  Cr R Kidd/Mr R Tym

That the apologies be accepted from Cr R Turner, Ms Maree Hammond, Mr Andrew Baulch and Manager Tourism for the Orange Regional Museum Community Committee meeting on 8 December 2014.

1.2     Acknowledgement of Country

 

1.3     Declarations of Interest

Nil

2       Previous Minutes

RESOLVED                                                                                              Cr R Kidd/Cr R Gander

That the Minutes of the Meeting of the Orange Regional Museum Community Committee held on 22 September 2014 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Orange Regional Museum Community Committee meeting held on 22 September 2014.

 

 

3       Presentations

3.1     Orange Regional Museum Fund Inc - Update on Community Launch and Fundraising

TRIM Reference:        2014/2257

Russell Tym provided an update of the Fundraising Committee activities. Current cash pledges total approximately $150,000.00. A leadership launch was held in June with donations forthcoming. The fundraising group is approaching large organisations for futher contributions. History on the Menu raised funds for the Museum.

The community launch held on 29 November 2014 had attendance numbers lower than expected. The Rotary BBQ sold 1,500 items at the event. The event received good publicity and raised community awareness of the museum development.

The Fundraising Committee have been looking at a concept to recognise contributors through public art. A proposal is to install public art on the risers/face of the stairs of the Museum building with the tiles sold as a sponsorship program. It was considered that this project could potentially raise considerable funds, however discussions would need to be held with the architect.

Other fundraising suggestions were floated as part of the discussion, with Andrew Baulch to contact members of the Committee to seek ideas for further fundraising.  

RECOMMENDATION                                                                           Mr R Tym/Ms L Edward

That the verbal report by the Orange Museum Fundraising Group Ltd be acknowledged.

 

3.2     Reference Group Membership

TRIM Reference:        2014/2258

RECOMMENDATION                                                                            Cr R Kidd/Mr P Bilenkij

That the membership be revised, Terms of Reference developed and additional membership be considered and forwarded to Museum and Heritage Coordinator.

 

**Mr R Tym left the meeting with the time being 2.55pm**

4       General Reports

4.1     Update on Museum Construction

TRIM Reference:        2014/2260

RECOMMENDATION                                                                   Mr D Stuart/Mr P Stevenson

That further funding is sought for the project as soon as possible.

**Cr R Kidd left the meeting with the time being 3.05pm**

MATTER ARISING

The Committee requested that further funding opportunities be investigated prior to the March election.

The Meeting Closed at 3.35pm.


Services Policy Committee                                                                       3 February 2015

 

 

2.5     Record of the Community Safety and Crime Prevention Committee Meeting - 8 December 2014

TRIM REFERENCE:        2015/210

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

 

 

EXECUTIVE Summary

The Community Safety and Crime Prevention Committee met on 8 December 2014 and the record of that meeting is provided to the Services Policy Committee for information.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “7.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that respond to the community’s need for a safe and secure City including infrastructure and activities, recognising the needs of older people and those of younger people”.

Financial Implications

Nil

Policy and Governance Implications

Nil

 

Recommendation

That, as there was not a quorum, the record of the Community Safety & Crime Prevention Committee meeting held on 8 December 2014 be noted.

 

further considerations

Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.

SUPPORTING INFORMATION

The Community Safety and Crime Prevention Committee has not had a quorum for the past three meetings. This is due in part to the large number of the members of the Committee and the consequential number that are required to be in attendance for there to be a quorum.

By way of example at the most recent meeting 6 community members and 2 Councillors were in attendance, however this did not constitute a quorum.

Notwithstanding the resolution of Council to seek more members to participate in the Committees it is important that the Community Safety and Crime Prevention Committee can conduct its business and make resolutions for consideration by Council.

To enable this to occur the Committee has request that the Charter be altered so that a quorum is established when the following are in attendance:

1    At least one Councillor; and

2    A representative of the Local Area Command; and

3    At least 3 community members.

As all charters are being updated at present following Council’s resolution on the Committee structure, these suggestions will be considered when the charter is updated.

Attachments

1        Minutes of the Meeting of the Community Safety & Crime Prevention Committee held on 8 December 2014

 



ORANGE CITY COUNCIL

 

MINUTES OF THE

Community Safety & Crime Prevention Committee

HELD IN Councillors Workroom, Orange Civic Centre, Byng Street, Orange

ON 8 December 2014

COMMENCING AT 5:30pm


 1      Introduction

Attendance

Cr J Hamling (Chairperson), Cr R Gander (6.10pm), Mrs Charmaine Bennett, Supt David Driver, Mr Gavin Hillier, Mr Bill Kelly, Mr Phillip Kirkwood, Director Community, Recreation and Cultural Services, Community Services Manager

1.1     Apologies and Leave of Absence

 

RECOMMENDATION                                                                         Supt D Driver/Mr B Kelly

That the apologies be accepted from Insp Denise Godden for the Community Safety & Crime Prevention Committee meeting on 8 December 2014.

As there was not a quorum, the members present decided to discuss the agenda items and refer the following record of the meeting for adoption of the recommendations by Council.

MATTER ARISING

 

RECOMMENDATION                                                                  Supt D Driver/Mrs C Bennett

That due to the difficulty experienced achieving a quorum, the Charter for the Community Safety and Crime Prevention Committee be amended as follows:

1        Quorum to consist of one Councillor, one representative of the Canobolas Local Area Command and four community members.

2        Cancellation of committee membership for community members if absent from three consecutive meetings without an apology.

 

1.2     Acknowledgement of Country

 

1.3     Declarations of Interest

Nil

2       Previous Minutes

RECOMMENDATION                                                                      Mr B Kelly/Mr P Kirkwood

That the Minutes of the Meeting of the Community Safety & Crime Prevention Committee held on 13 October 2014 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Community Safety & Crime Prevention Committee meeting held on 13 October 2014.

 

3       Presentations

3.1     'Say No Way, Walk Away' Campaign

TRIM Reference:        2014/2238

RECOMMENDATION                                                                       Supt D Driver/Mr G Hillier

That the verbal report by the Community Services Manager on ‘Say No Way, Walk Away’ Campaign be noted.

 

3.2     Vandalism

TRIM Reference:        2014/2239

·         Police and Rotary have products provided by a supplier of paint.

·         Council keeps a record of graffiti across the City and has a policy that graffitti is removed as soon as possible.

RECOMMENDATION                                                                   Mr P Kirkwood/Cr R Gander

That the verbal report by the Director Community Recreation and Cultural Services on Vandalism be noted.

 

3.3     Report by Canobolas Local Area Command (Police)

TRIM Reference:        2014/2240

·         Below business plan targets for alchol related assaults.

·         Area of concern regarding break and enters, 60 homes anticipated for the year.

·         For this month indictions are break and enters will be down.

·         Increase in theft from motor vehicles.

·         Recent article in the press reflects incidents that have now been addresed.

RECOMMENDATION                                                                            Mr G Hillier/Mr B Kelly

1        That the update provided by Canobolas Local Area Command be noted.

2        That Operation Never Again Program be promoted through community radio.

 


 

 

3.4     Liquor Accord Update

TRIM Reference:        2014/2241

·         Melbourne Cup was quieter than expected, with only one assault reported.

·         Number of people coming into town after the races was down on what was expected.

·         Discussion was had regarding Christmas trading.

·         Membership drive in 2015

RECOMMENDATION                                                                         Mr G Hillier/Cr J Hamling

That the verbal report by Mr Kelly on Liquor Accord Update be noted.

 

3.5     Community Update

TRIM Reference:        2014/2242

·         Southern end of Ploughmans Lane has a lack of lighting, this will be considered in the Community Safety Audit in 2015.

·         Glenroi – improved communication between agencies about incidents

·         Group of local people driving the development of activities for children in Glenroi  being supported by agencies and Council.

RECOMMENDATION                                                                     Mrs C Bennett/Mr G Hillier

That the Community Update be noted.

 

3.6     Correspondence - IC/15816, Progress Report - Research, Raw Data Collection and Analysis

TRIM Reference:        2014/2237

RECOMMENDATION                                                                    Cr J Hamling/Mrs C Bennett

That the Progress Report – Research, Raw Data Collection and Analysis to inform a new Community Safety and Crime Prevention Plan by RedeConsult be noted.

 

3.7     Correspondence - D14/25307, Letter to the NSW Attorney General - Children (Protection and Parental Responsibility) Act 1997 - extension

TRIM Reference:        2014/2248

Letter tabled from the office of Andrew Gee MP, Member for Orange, indicating correspondence by his office to the Attorney General regarding expiration of the Children (Protection and Parental Responsibility) Act.

RECOMMENDATION                                                                 Mr P Kirkwood/Supt D Driver

1        That the Letter to the NSW Attorney General regarding the Children (Protection and Parental Responsibility) Act 1997 be noted.

2        That the Letter from the Member for Orange regarding the Children (Protection and Parental Responsibility) Act 1997 be noted.

 

 

3.8     Future Agenda Items

TRIM Reference:        2014/2243

·         The Chairperson thanked members for their commitment to the Committee.

RECOMMENDATION                                                                       Mr B Kelly/Mrs C Bennett

That the Committee Clerk email members requesting agenda items for the next meeting in the New Year.

 

 The Meeting Closed at 6.25pm.

  


Services Policy Committee                                                                       3 February 2015

 

 

3       General Reports

3.1     Human Powered Vehicles - HPV - Consideration of Event to be held in Orange

TRIM REFERENCE:        2015/191

AUTHOR:                       Scott Maunder, Director Community, Recreation and Cultural Services    

 

 

EXECUTIVE Summary

This report provides Council with an update on investigations into the hosting a Human Powered Vehicle event in Orange.

Link To Delivery/OPerational Plan

The recommendation in this report relates to the Delivery/Operational Plan strategy “6.2 Our Community – Seek innovative and creative solutions in partnership with key stakeholders that convert the demonstrated community need for sporting and recreational services/facilities to infrastructure and activities”.

Financial Implications

There is no allocation in future budgets for this project so a budget initiative to be considered in the preparation of the 2015/16 Delivery/Operational Plan is recommended.

The total anticipated costs are significant - $238,000 - $275,000 in the first year, $30,000 in each subsequent year to host the event plus costs to maintain the facility. Funding opportunities for the project would need to be explored.

Policy and Governance Implications

Nil

Recommendation

That Council consider the costs for the construction of the course, hosting of a Human Powered Vehicle event annually and ongoing costs for maintenance of the track as part of the 2015/16 Delivery/Operational Plan.

 

further considerations

The recommendation of this report has been assessed against Council’s other key risk categories and the following comments are provided:

Projects

The costs for the construction of the HPV track and the associated event costs have not been included in Council’s Delivery/Operational Plan for 2014/15 or future years. Should the event proceed Council would enter into an agreement with Australian International Pedal Prix Inc. for the hosting of an event for three years. However there is no guarantee on the number of teams or visitors to Orange that may attend the event or potential benefit to Orange. When Orange City Council has previously paid for the hosting of sporting events there has been a degree of certainty about the number of participants and the benefit to the community.

SUPPORTING INFORMATION

At its meeting of 7 October Council resolved:

RESOLVED - 14/958                                                                                   Cr K Duffy/Cr J Davis

1        That Council investigate hosting the 2015 Human Powered Vehicle Super Series in Orange.

2        That Council invite representatives of the Australian International Pedal Prix Inc and other stakeholders to visit Orange to discuss this matter further.

3        That following this investigation a further report be prepared for Council.

Council determined to further investigate the option of hosting an HPV event in part on the basis of advice provided by the local representatives of the HPV club. That advice indicated that it was possible to host an event at Gosling Creek using existing pathways with minor improvements. Those improvements were estimated by Council staff at circa $50,000.

Following the resolution of Council Mr Andrew McLachlan, Chairman Australian International Pedal Prix Inc. and Mr Norm Hauth, Technical Director were invited to Orange and visited on 9 and 10 December 2014.

The primary purpose of that visit was to discuss the requirements for hosting an event in Orange, including identifying verifying the preferred site and course that would be suitable for hosting an event.

During the visit Mr McLachlan and Mr Hauth also met with Cr Duffy, representatives of the NSW HPV Racing Committee, Tony Healy (Orange Chamber of Commerce President), Mr Mark Madigan from Orange Accommodation Group, Schools, local media and Council staff.

Track location

The preferred track location was identified as Gosling Creek. Several other options including the Orange Showground, Moulder Park, Towac Park were considered however none were considered as suitable.

Council were advised by Mr McLachlan that to conduct the race at Gosling Creek would require the existing path to be expanded from 3m to 6m in width with a minimum course length of 1,000m and several areas to be repaired. This was contrary to previous advice that the 3m wide track was suitable.

The cost for the upgrades to the preferred track layout at Gosling Creek (option two of the attachment) is estimated to be $245,000 (including 15% contingencies).

The cost for the upgrades to the secondary track layout at Gosling Creek (option one of the attachment) is estimated to be $208,000 (including 15% contingencies).

Annual support from Council for hosting the event would also be required. This is currently set at $30,000 per annum.


 

Date for an Event

Mr McLachlan advised that the preferred date for an event was in early April with an inaugural event, if approved, to be conducted in 2016.

Should it proceed an Memorandum of Understanding (MOU) for hosting the event for three years would be signed.

Attendance

Whilst there was no guarantee of the number of teams that would attend a race in Orange Mr McLachlan and Mr Hauth where enthusiastic about the potential for Orange and felt the proposed track would rival any existing track in Australia.

By comparison an inaugural event was held in Busselton WA in 2014. This event attracted 36 competitors in the inaugural race with a 12 month lead time. Busselton’s demographics are similar to Orange – 220km from Perth, 32K population (60,000 with visitors on weekends and summer period), regional city, food and wine gateway.

Teams

David De Bruyn, NSW HPV Committee Member and Kinross Pedal Prix Co-ordinator has advised that the Canobolas Rural Technology High School will be starting their HPV Racing Team early 2015 ready to race mid-2015, possibly earlier. Orange High School is still trying to finalise how they will work a HPV Racing Team into their Engineering Studies class. If successful this would bring 5 (2x Kinross Wolaroi School and James Sheahan Catholic High School + 1 Canobolas Rural Technology High School + Orange High School) HPV Racing Teams from Orange.

Attachments

1          HPV Track Options 1 & 2 - Gosling Creek, D15/2241

  


Services Policy Committee                                                                           3 February 2015

3.1                       Human Powered Vehicles - HPV - Consideration of Event to be held in Orange

Attachment 1      HPV Track Options 1 & 2 - Gosling Creek