MINUTES OF THE
Ordinary Council Meeting
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 17 July 2018
COMMENCING AT 7.00pm
Attendance
Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr G Taylor, Cr R Turner, Cr J Whitton
General Manager, Director Corporate and Commercial Services, Director Development Services, Acting Director Community, Recreation and Cultural Services, Director Technical Services, Governance Coordinator, Communications Officer, Operations Manager
1.1 APOLOGIES
Nil
The Mayor advised that the meeting was being livestreamed and recorded.
1.3 OPENING PRAYER
Nil
1.4 ACKNOWLEDGEMENT OF COUNTRY
1.5 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
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TRIM Reference: 2018/1710 |
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RESOLVED - 18/314 Cr K Duffy/Cr S Munro That the information contained in this Mayoral Minute be acknowledged.
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3 Confirmation of Minutes of Previous Meeting
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RESOLVED - 18/315 Cr K Duffy/Cr S Munro That the Minutes of the Ordinary Meeting of Orange City Council held on 3 July 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 3 July 2018. |
4 NOTICES OF MOTION/NOTICES OF RESCISSION
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RESOLVED - 18/316 Cr S Nugent/Cr S Munro That the late item 4.2 Notice of Motion – Establishment of a Community Wood and Heating Bank be permitted and heard at this meeting. |
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TRIM Reference: 2018/1618 |
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RESOLVED - 18/317 Cr K Duffy/Cr S Munro That Council receive the report on future budget timelines and processes.
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TRIM Reference: 2018/1783 |
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RESOLVED - 18/318 Cr G Taylor/Cr J Whitton That Council contribute to the establishment of a community wood and heating bank as follows: 1 The wood and heating bank be based on a similar structure as support services such as Foodbank where suitable organisations manage a voucher system based on an appropriate criteria. 2 Council initiate the service with the purchase of $5,000 worth of wood 3 Council take donations of appropriate wood and financial contributions to provide to the service 4 Where available and suitable, surplus wood from Council operations be provided to the service 5 Council seek collaboration with suitable service providers and service clubs to establish and continue the service 6 The wood and heating bank be trialled to December 2019 with a review to then be undertaken.
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Cr Mileto requested information to be provided on the number of Solid Fuel Wood Heating systems in Orange. |
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TRIM Reference: 2018/1666 |
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RESOLVED - 18/319 Cr S Nugent/Cr G Taylor 1 That the resolutions made by the Planning and Development Committee at its meeting held on 3 July 2018 be noted. 2 That the resolutions made by the Employment and Economic Development Policy Committee at its meeting held on 3 July 2018 be noted. 3 That the resolutions made by the Infrastructure Policy Committee at its meeting held on 3 July 2018 be noted. 4 That the resolutions made by the Environmental Sustainability Policy Committee at its meeting held on 3 July 2018 be noted. 5 That the resolutions made by the Finance Policy Committee at its meeting held on 3 July 2018 be noted. 6 That the resolutions made by the Services Policy Committee at its meeting held on 3 July 2018 be noted.
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5.2 Update on Outstanding Resolutions of Council including Questions Taken on Notice and Notices of Motions. TRIM Reference: 2018/1672 |
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RESOLVED - 18/320 Cr T Mileto/Cr S Munro That the information provided in the report by the Governance Coordinator on Outstanding and Completed Notices of Motion, Questions of Notice and Matters arising be acknowledged.
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TRIM Reference: 2018/1691 |
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RESOLVED - 18/321 Cr J McRae/Cr S Nugent That Council approve from the General Donations Fund: 1 Donation of $2,156 to the Orange and District Softball Association for a portable toilet for people with disabilities for the 2018/19 softball season; 2 Donation of $3,000 to the Orange Eight Day Games; 3 Donation of $5,000 to the Walk 4 Hope 2018 and Hunt 4 Redheads (fundraising event for Huntington’s Disease) and a $327.80 in-kind contribution.
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QUESTION TAKEN ON NOTICE
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Cr Duffy requested a report on providing Councillors with $2,000 to donate to charities of their choice. |
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TRIM Reference: 2018/1615 |
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RESOLVED - 18/322 Cr J Hamling/Cr S Nugent 1 The Council approve a donation of $1,000.00 hire-fee reduction be made from General Donations to Tent of Hope Ltd for hire of the Orange Function Centre for the Christmas in July Community Event 2018 - 20-21 July 2018.
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TRIM Reference: 2018/1577 |
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RESOLVED - 18/323 Cr G Taylor/Cr S Munro 1 That Council seek expressions of interest from people interested in being nominated as Council appointees for the Western Joint Regional Planning Panel for a period of three years. 2 That Council formally consider nominations at a future meeting.
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In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
In response to a question from the Mayor, the General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.
The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.
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RESOLVED - 18/324 Cr G Taylor/Cr S Munro That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions: 6.1 Lease Hangar Site Q at Orange Airport This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.2 Tender F2864 - Construction of Euchareena Road Resource Recovery Centre Stage 3 This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. |
The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 8.10PM.
The Mayor declared the Ordinary Meeting of Council resumed at 8.40PM.
7 Resolutions from Closed Meeting
The Director Corporate and Commercial Services read out the following resolutions made in the Closed Meeting of Council.
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TRIM Reference: 2018/1231 |
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RESOLVED - 18/325 Cr K Duffy/Cr S Romano 1 That Council approve the revised lease with World Fuel Services as set out in the business papers. 2 That Council enter into consecutive leases of five years each to a maximum of 20 years with World Fuel Services Pty Limited at the Orange Airport, subject to development consent. 3 That Council enter into consecutive leases of five years each to a maximum of 20 years with BJM International Ferry Services Pty Limited. 4 That approval be granted for the use of the Council Seal on any necessary documentation if required.
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The Mayor requested a Division of Voting.
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Division of Voting |
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Voted For |
Cr K Duffy, Cr J Hamling, Cr R Kidd (Mayor), Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Romano, Cr G Taylor, Cr R Turner, Cr J Whitton |
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Voted Against |
Cr S Nugent, Cr M Previtera |
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Absent |
Nil |
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TRIM Reference: 2018/1637 |
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RESOLVED - 18/326 Cr K Duffy/Cr S Munro 1 The Council approve that the Tender F2864 for the Construction of the Euchareena Road Resource Recovery Centre Stage 3 be awarded to Keeden Contracting Pty Ltd for their tendered lump sum of $1,016,213.81 (GST Exclusive). 2 That the use of the Common Seal of Council be authorised for use on documents associated with the contract.
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Division of Voting |
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Voted For |
Cr K Duffy, Cr J Hamling, Cr R Kidd (Mayor), Cr J McRae, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr G Taylor, Cr R Turner, Cr J Whitton |
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Voted Against |
Nil |
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Absent |
Nil |
MATTER ARISING
The Meeting Closed at 8.45PM
This is Page Number 8 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 17 July 2018.