MINUTES OF THE
Extraordinary Council Meeting
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 27 March 2018
COMMENCING AT 7.00pm
Attendance
Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Romano, Cr G Taylor, Cr R Turner, Cr J Whitton
General Manager, Acting Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Director Technical Services, Manager Administration and Governance, Senior Planner (Crump), Manager Development Assessments, Governance Coordinator
1.1 APOLOGIES
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RESOLVED - 18/112 Cr K Duffy/Cr T Mileto That the apologies be accepted from Cr S Nugent and Cr M Previtera for the Council Meeting of Orange City Council on 27 March 2018, noting Cr Previtera had submitted a written leave of absence request for the meeting. |
1.2 LIVESTREAMING AND RECORDING
The Mayor advised that the meeting was being livestreamed and recorded.
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RESOLVED - 18/113 Cr S Munro/Cr J McRae That Council allow Channel 9 and the Central Western Daily to also record the meeting.
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1.4 ACKNOWLEDGEMENT OF COUNTRY
1.5 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
THE COUNCIL OBSERVED A MINUTES SILENCE TO REFLECT ON THE RECENT PASSING OF RESIDENT MRS VAL GREGORY
THE MAYOR DECLARED THE EXTRAORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.07PM
** Cr Taylor arrived with the time being 7.07pm **
OPEN FORUM
Item 2.1 – Development Application DA 242/2017(1) – 212-220 Summer Street and Post Office Lane
Mr Euan Greer
Mr Greer noted the complexity of this development and acknowledged the negotation and hard work of staff and the developer. Mr Greer requested Council approve the development application and require all of the conditions as set out in the Determination.
The Mayor declared the Extraordinary Meeting of Council resumed at 7.12PM
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TRIM Reference: 2018/248 |
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RESOLVED - 18/114 Cr J Whitton/Cr S Munro That Council consents to development application DA 242/2017(1) for Demolition (ground, first and second floors, and roof of existing retail tenancy), and Commercial Premises (alterations and additions including elevated outdoor dining area) at Lot 564 DP 776383 - 212-220 Summer Street and Post Office Lane, Orange pursuant to the conditions of consent in the amended Notice of Approval, with amendment to Condition 27 to include that the existing tessellated tiles be investigated and re-used where possible.
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Division of Voting |
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Voted For |
Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Romano, Cr G Taylor, Cr R Turner, Cr J Whitton |
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Voted Against |
Nil |
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Absent |
Cr S Nugent, Cr M Previtera |
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2.2 Development Application DA 303/2017(1) - Lots 201 and 808 Astill Drive, and 12A and 363 Phillip Street TRIM Reference: 2018/606 |
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RESOLVED - 18/115 Cr G Taylor/Cr S Munro That Council consents to development application DA 303/2017(1) for Resource Recovery Facility (composting) at Lot 201 DP 1227253, Lot 808 DP1240445, and Lots 1 and 2 DP 738478 – Astill Drive, and 12A and 363 Phillip Street, Orange pursuant to the conditions of consent in the attached Notice of Approval.
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Division of Voting |
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Voted For |
Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Romano, Cr G Taylor, Cr R Turner, Cr J Whitton |
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Voted Against |
Nil |
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Absent |
Cr S Nugent, Cr M Previtera |
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Cr Mileto requested information on whether the current operations of this business will be concluded once the development at Astill Drive is completed. |
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TRIM Reference: 2018/417 |
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RESOLVED - 18/116 Cr K Duffy/Cr J Hamling That Council place the following draft Strategic Policies on public exhibition for a minimum of 28 days: 1 ST046 – Liquid Trade Waste 2 ST002 – Central West Libraries 3 ST059 – Public Interest Disclosures and Internal Reporting 4 ST011 – Community Engagement 5 ST083 – Access to Information held by Council 6 ST029 – Donations and Grants 7 ST106 – Priority Weeds
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2.4 Relocation of Community Information and Services Centre to HACC Centre and Renaming of HACC Centre TRIM Reference: 2018/598 |
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RESOLVED - 18/117 Cr G Taylor/Cr J McRae 1 That the Community Information and Services Centre operational functions are relocated to the HACC Centre. 2 That staff currently located at the Community Information and Services Centre are relocated to the HACC Centre. 3 That the HACC Centre is renamed Orange Community Services Centre – Giyalang Ganya.
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In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
In response to a question from the Mayor, the General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.
The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.
Cr Duffy advised that he considered Item 3.2 – General Manager Performance Appraisal – to relate to procedural matters only and therefore did not warrant being in a Closed Meeting.
The Mayor ruled the item would be considered in Closed Meeting, and that the Mayor would seek legal opinion on the question and provide feedback to Councillors.
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RESOLVED – 18/118 Cr S Munro/Cr R Turner That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions: 3.1 Acquisition of Land - Southern Feeder Road This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 3.2 General Manager Performance Appraisal This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (a) personnel matters concerning particular individuals (other than councillors). 3.3 Director Corporate and Commercial Services Appointment (RESTRICTED - COUNCILLORS AND GENERAL MANAGER) This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (a) personnel matters concerning particular individuals (other than councillors). |
The Mayor declared the Extraordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 7.47PM.
The Mayor declared the Extraordinary Meeting of Council resumed at 7.53PM.
4 Resolutions from Closed Meeting
The Mayor read out the following resolutions made in the Closed Meeting of Council.
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TRIM Reference: 2018/467 |
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RESOLVED - 18/119 Cr K Duffy/Cr R Turner 1 That Council acquire approximately 328.3m2 of part Lot 101 DP 1120099 for construction of the Southern Feeder Road in accordance with the details outlined in this report. 2 That the General Manager be delegated authority to finalise the acquisitions. 3 That upon acquisition, the land be classified as Operational. 4 That permission be granted for the use of the Council Seal on any document if required.
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3.3 Director Corporate and Commercial Services Appointment (RESTRICTED - COUNCILLORS AND GENERAL MANAGER) TRIM Reference: 2018/722 |
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RESOLVED - 18/120 Cr K Duffy/Cr S Munro That the report by the General Manager on appointment of Director Corporate and Commercial Services be acknowledged, together with the consultation which has occurred.
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3.2 General Manager Performance Appraisal TRIM Reference: 2018/726 |
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RESOLVED - 18/121 Cr J McRae/Cr J Hamling That an independent facilitator with appropriate training and experience be engaged to facilitate Council’s annual review of the General Manager’s performance.
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The Meeting Closed at 7.58PM.
This is Page Number 6 and the Final Page of the Minutes of the Extraordinary Meeting of Orange City Council held on 27 March 2018.