MINUTES OF THE
Ordinary Council Meeting
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 6 March 2018
COMMENCING AT 7.00pm
Attendance
Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr R Turner
Acting General Manager, Acting Director Corporate and Commercial Services, Director Development Services, Director Technical Services, Manager Administration and Governance, Operations Manager, Manager Building Services
THE COUNCIL OBSERVED A MINUTES SILENCE TO REFLECT ON THE RECENT PASSING OF FORMER COUNCILLOR TREVOR JAEGER AND RESIDENT MR TOM HETHERINGTON
1.1 APOLOGIES
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RESOLVED - 18/058 Cr T Mileto/Cr J Hamling That the apologies be accepted from Cr G Taylor and Cr J Whitton for the Council Meeting of Orange City Council on 6 March 2018. |
1.2 LIVESTREAMING AND RECORDING
The Mayor advised that the meeting was being livestreamed and recorded.
1.3 ACKNOWLEDGEMENT OF COUNTRY
1.4 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Cr J McRae declared a pecuniary interest in item 2.1 of the Finance Policy Committee (Request for Financial Assistance) as she is a current Board Member of Rotary Daybreak.
Cr S Nugent declared a less than significant non-pecuniary interest in item 2.3 of the Planning and Development Committee (DA 442/2017(1) – 122 McLachlan Street) as he has an employment relationship and close friendship with an objector.
Cr S Nugent declared a pecuniary interest in item 2.1 of the Finance Policy Committee (Request for Financial Assistance) as his wife is teaching yoga at the International Women’s Day Women in Agribusiness Workshop.
Cr R Kidd declared a less than significant non-pecuniary interest in item 2.3 of the Planning and Development Committee (DA 442/2017(1) – 122 McLachlan Street) as he is a Board Member of OCTEC and has an employment relationship with an objector.
Nil
Ms Samantha Rath thanked Cr Joanne McRae for attending the recent Kan-do softball game.
OPEN FORUM
Item 2.3 – PDC – Development Application - 122 McLachlan Street, Orange
Mr Greg King
Mr King sought Council’s approval of the development application as presented.
Item 2.1 – FPC – Requests for Financial Assistance
Mr Murray Paterson
** Cr McRae declared a pecuniary interest in this item, as a current Board Member of Rotary Daybreak, and left the chamber for this speaker. **
Mr Paterson sought Council’s support of the NSW Regional Technology Expo.
Item 3.1 – IPC – Current Works
Mr Sam Pennisi
Mr Pennisi sought Council’s assistance to make representations to the local State Member to seek the Government policy position to require dual carriageways installed on main highways when these highways are upgraded (for example the recent Guanna Hill upgrades)
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 7.25PM
LATE ITEMS
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RESOLVED - 18/059 Cr S Munro/Cr S Nugent That the following late items be dealt with at the meeting of Orange City Council held on 6 March 2018. Item 2.2 – IPC – Minutes of the City of Orange Traffic Committee meeting - 1 March 2018 Item 6.5 – Closed Council – Tender for Forest Road Upgrade
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3 Confirmation of Minutes of Previous Meeting
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RESOLVED - 18/060 Cr S Nugent/Cr J McRae That the Minutes of the Ordinary Meeting of Orange City Council held on 20 February 2018 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 20 February 2018. |
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 7.26PM
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 9.21PM
4 Notices of Motion/Notices of Rescission
Nil
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TRIM Reference: 2018/237 |
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RESOLVED - 18/082 Cr R Turner/Cr S Munro 1 That Council enter into a five year lease of Shops 1 and 2 Leaheys Arcade with one five year option at the market rental rate. 2 That approval be granted to use the Common Seal on any necessary documentation.
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TRIM Reference: 2018/398 |
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RESOLVED - 18/083 Cr S Nugent/Cr J McRae That Council make a submission to the Office of Local Government on the Model Code of Meeting Practice, as set out in this report.
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In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
In response to a question from the Mayor, the Acting General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.
The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.
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RESOLVED - 18/084 Cr J Hamling/Cr K Duffy That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions: 6.1 Sale 2 Trappit Place - Lot 100 DP 1180866 This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.2 Tender - Cleaning of Council's Offices and Buildings This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.3 Tender - Provision of Air Conditioning Maintenance This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.4 Tender - Construction of Detention Basin - William Maker Drive This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.5 Tender for Forest Road Upgrade This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. |
The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 9.25pm.
The Mayor declared the Ordinary Meeting of Council resumed at 10.03pm
7 Resolutions from Closed Meeting
The Acting General Manager read out the following resolutions made in the Closed Meeting of Council.
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TRIM Reference: 2018/401 |
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RESOLVED - 18/085 Cr K Duffy/Cr R Turner 1 That Council sell 2 Trappit Place Orange for the sum of $182,750 (ex GST). 2 That the proceeds be transferred to the Land Development Reserve. 3 That permission be granted for the use of the Council Seal on any relevant document if required.
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TRIM Reference: 2018/110 |
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RESOLVED - 18/086 Cr S Nugent/Cr M Previtera 1 That the contract for the cleaning Council offices and buildings be awarded to SKG Services for the amount of $336,940.48 for a two year period. 2 That permission be granted for the use of the Council Seal on any relevant document if required.
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Division of Voting |
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Voted For |
Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr R Turner |
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Voted Against |
Nil |
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Absent |
Cr G Taylor, Cr J Whitton |
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Cr Duffy requested regular reporting on the contractor key performance indicators throughout the term of the contract. |
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TRIM Reference: 2018/113 |
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TRIM Reference: 2018/208 |
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RESOLVED - 18/087 Cr R Turner/Cr S Munro 1 That Tender F2734 for the Construction of Detention Basin – William Maker Drive Orange, be awarded to CPB Excavations for their tendered price of $289,797 (ex GST). 2 That permission be granted for the use of the Council Seal on any relevant document if required.
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Division of Voting |
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Voted For |
Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr R Turner |
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Voted Against |
Nil |
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Absent |
Cr G Taylor, Cr J Whitton |
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TRIM Reference: 2018/562 |
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RESOLVED - 18/088 Cr R Turner/Cr S Romano 1 That Council accepts the revised tender from Hamcon of $3,830,760 for the Forest Road upgrade. 2 That Council engages separate contracts for the lighting and traffic lights. 3 That Council makes the necessary budget adjustments in the March Quarterly Budget Review. 4 That permission be granted for the use of the Council Seal on any relevant document if required.
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Division of Voting |
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Voted For |
Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr R Turner |
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Voted Against |
Nil |
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Absent |
Cr G Taylor, Cr J Whitton |
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Cr Duffy requested a memo be circulated to Councillors explaining change in tender prices, together with an estimated start and end date for the works. |
The Meeting Closed at 10.16PM
This is Page Number 8 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 6 March 2018.