MINUTES OF THE
Ordinary Council Meeting
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 21 November 2017
COMMENCING AT 7.00pm
Attendance
Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr G Taylor (7.05pm), Cr R Turner, Cr J Whitton
General Manager, Director Corporate and Commercial Services, Director Development Services, Manager Administration and Governance, Manager Financial Services, Manager Corporate and Community Relations, Operations Manager, Works Manager, Digital Communications Officer, Financial Accountant, Purchasing Creditors Officer.
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RESOLVED - 17/507 Cr J Whitton/Cr S Munro That Council allow the Central Western Daily to live stream and record the Council Meeting.
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1.1 APOLOGIES
Nil
1.2 ACKNOWLEDGEMENT OF COUNTRY
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
Nil
THE MAYOR MADE THE FOLLOWING PRESENTATIONS FROM THE NSW BLUE STAR (TIDY TOWNS) AWARDS:
· Bailey Dickinson-Bubb for Highly Commended in the Young Environmental Achievement Award
· Certificate of Appreciation to the Bowen Community Technology Centre
· The Overall Sustainability Award for Regional NSW was won by the City of Orange
MR CHRIS GRYLLIS MADE A PRESENTATION AND THANKED COUNCIL FOR ITS COMMITMENT TO TIDY TOWNS OVER MANY YEARS.
CR ROMANO PRESENTED AN AWARD FOR AIRPORT INNOVATION AND EXCELLENCE FOR A REGIONAL AIRPORT, WON BY ORANGE AT THE RECENT NATIONAL AIRPORT OWNERS’ CONFERENCE
THE MAYOR WELCOMED MR NIGEL DAVENPORT FROM TIMARU NZ TO THE MEETING, WHO IS HERE TO STUDY ECONOMIC DEVELOPMENT IN THE CITY
3 Confirmation of Minutes of Previous Meeting
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RESOLVED - 17/508 Cr S Romano/Cr S Nugent That the Minutes of the Ordinary Meeting of Orange City Council held on 7 November 2017 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 7 November 2017. |
PRESENTATION BY AUDITOR – MR CHRIS CLAYTON (NSW AUDIT OFFICE) AND MR JOHN O’MALLEY (INTENTUS)
4 Notices of Motion/Notices of Rescission
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TRIM Reference: 2017/2286 |
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RESOLVED - 17/509 Cr S Romano/Cr S Munro 1 That Council build a stop and rest area at the entrances to Orange (similar to the one opposite Bathurst Correctional Centre) in the following locations: · Mitchell Highway – Bathurst side in the area adjacent to Dairy Creek Road · Mitchell Highway – Molong side in a suitable location to be identified 2 That these rest areas include a toilet block with disabled toilet including security lighting, space for caravans and RVs to stop, picnic area including BBQ’s with shaded seats and garbage bins, a children’s play area and a large sign including a map of Orange and visitor attractions. 3 That Council seek State and Federal Government funding for these rest stops.
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TRIM Reference: 2017/2489 |
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RESOLVED - 17/510 Cr K Duffy/Cr G Taylor That Councillors be supplied with details on Council-owned vacant land, residential land (including houses) industrial land and farming land sales and purchases in the period of 1 July 2007 to 10 November 2017, to include: 1 Date of purchase 2 Purchase price 3 Reason for purchase 4 Reason for sale (even if not completed) 5 Agent details and commission paid 6 Details of resumptions 7 Any other notes of interest To be provided prior to the last Council Meeting in December 2017.
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TRIM Reference: 2017/2490 |
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This item was withdrawn by Council. A workshop will be conducted with Councillors in relation to Strategic Policies and delegations.
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TRIM Reference: 2017/2361 |
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RESOLVED - 17/511 Cr J Whitton/Cr S Munro 1 That the resolutions made by the Planning and Development Committee at its meeting held on 7 November 2017 be noted. 2 That the resolutions made by the Employment and Economic Development Policy Committee at its meeting held on 7 November 2017 be noted. 3 That the resolutions made by the Infrastructure Policy Committee at its meeting held on 7 November 2017 be noted. 4 That the resolutions made by the Sport and Recreation Policy Committee at its meeting held on 7 November 2017 be noted. 5 That the resolutions made by the Environmental Sustainability Policy Committee at its meeting held on 7 November 2017 be noted. 6 That the resolutions made by the Finance Policy Committee at its meeting held on 7 November 2017 be noted. 7 That the resolutions made by the Services Policy Committee at its meeting held on 7 November 2017 be noted.
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TRIM Reference: 2017/2360 |
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RESOLVED - 17/512 Cr J Hamling/Cr J McRae That the information provided in the report by the Manager Administration and Governance on Questions Taken on Notice be acknowledged.
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Cr Duffy requested a report on outstanding Council resolutions. |
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TRIM Reference: 2017/2342 |
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RESOLVED - 17/513 Cr S Munro/Cr S Nugent 1 That Council receives the Statement of Investments as at 31 October 2017. 2 That Council receives and adopts the certification of the Responsible Accounting Officer.
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TRIM Reference: 2017/2238 |
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RESOLVED - 17/514 Cr K Duffy/Cr G Taylor 1 That Council not proceed with the construction of the Forest Road Bridge Duplication at this time as the cost for construction will significantly exceed the available budget. 2 That Council declines to accept any of the tenders for the construction of the Forest Road Bridge Duplication as a result of all tenders exceeding the available budget. 3 That Council cancel the proposal to contract the Forest Road Bridge Duplication contemplated in the tender. 4 That Council note that extenuating circumstances exist, being that tenders received did not meet available budget, and that Council does not consider re-tendering will achieve a better result. 5 That Council make representations to State and Federal grant funding agencies advising of Council’s decision not to proceed with the project and requesting that funds instead be made available for the construction of further stages of the Southern Feeder Road.
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Division of Voting |
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Voted For |
Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr G Taylor, Cr R Turner, Cr J Whitton |
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Voted Against |
Nil |
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Absent |
Nil |
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TRIM Reference: 2017/2417 |
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RESOLVED - 17/515 Cr R Turner/Cr S Nugent That the Council Meeting scheduled for Tuesday 5 December 2017 be held on Thursday 7 December 2017 at 7.00pm.
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TRIM Reference: 2017/2418 |
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RESOLVED - 17/516 Cr R Turner/Cr J Whitton That Council consents to development application DA 211/2016(2) for Dwelling Alterations and Additions, Garage (new), Existing Carport/Garage Conversion (gymnasium) and Fencing (front boundary fencing) at Lot 12 DP 1225121 - 76 Hill Street Orange pursuant to the conditions of consent in the attached Notice of Approval.
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Division of Voting |
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Voted For |
Cr R Kidd (Mayor), Cr K Duffy, Cr J Hamling, Cr T Mileto, Cr S Munro, Cr M Previtera, Cr S Romano, Cr G Taylor, Cr R Turner, Cr J Whitton |
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Voted Against |
Cr J McRae (Deputy Mayor), Cr S Nugent |
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Absent |
Nil |
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TRIM Reference: 2017/2442 |
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RESOLVED - 17/517 Cr R Turner/Cr S Munro That the report by the Manager Corporate and Community Relations on parking at Orange Health Service be acknowledged.
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TRIM Reference: 2017/2443 |
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RESOLVED - 17/518 Cr J Whitton/Cr K Duffy That the report on the draft exchange memorandum of understanding with Timaru, New Zealand be acknowledged.
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TRIM Reference: 2017/2446 |
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RESOLVED - 17/519 Cr J Whitton/Cr S Munro That Council place the following draft Strategic Policies on public exhibition for a minimum of 28 days: ST092 – Privacy and Personal Information ST062 – Records Management for Councillors ST131 – Orange Regional Museum Heritage Collection
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TRIM Reference: 2017/2448 |
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RESOLVED - 17/520 Cr J Hamling/Cr S Munro That the 20 March 2018 Council Meeting be held at the Lucknow School and include an Open Forum, and the 16 October 2018 Council Meeting be held in the Spring Hill Hall and also include an Open Forum.
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TRIM Reference: 2017/2449 |
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RESOLVED - 17/521 Cr K Duffy/Cr R Turner That Council make a submission to the Office of Local Government on the Model Code of Conduct and associated Procedures, as set out in this report.
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TRIM Reference: 2017/2444 |
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MOTION Cr J Whitton/Cr K Duffy 1 That Council establish the Community Committee framework for the 2017/2020 term of Council. 2 That Council confirm the Chairperson and Councillor members identified for each Community Committee established (with exception to those that Council determine will have a community member as the Chairperson). 3 That Council seek expressions of interest from community members and relevant agencies/organisations to join a Community Committee, based on the draft Charter for each Committee. 4 That Council confirm representation on the following external bodies a City of Orange Traffic Committee - Cr Turner Chairperson and Cr Mileto alternate b Orange Rail Action Group - Cr McRae c Joint Regional Planning Panel - Cr Kidd, Cr Mileto, Cr Whitton d Business Enterprise Centre - Cr McRae e Association of Mining Related Councils – Membership to be confirmed f Orange Business Chamber - Cr Munro g TDO Limited - Cr Kidd, Cr Whitton, Cr Hamling, Garry Styles h CENTROC - Cr Kidd, Cr McRae i Central West Libraries - Cr McRae j Orange Regional Arts Foundation - Cr Nugent k Ronald McDonald House Board - Cr Hamling l Orange Push for Palliative Care - Cr Kidd, Cr Hamling m Orange Domestic and Family Violence Roundtable - Cr Hamling, Cr Mileto |
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AMENDMENT Cr J McRae/Cr S Munro 1 That Council establish the Community Committee framework for the 2017/2020 term of Council. 2 That Council confirm the Chairperson and Councillor members identified for each Community Committee established (with exception to those that Council determine will have a community member as the Chairperson). 3 That Council seek expressions of interest from community members and relevant agencies/organisations to join a Community Committee, based on the draft Charter for each Committee. 4 That Council confirm representation on the following external bodies a City of Orange Traffic Committee - Cr Turner Chairperson and Cr Mileto alternate b Orange Rail Action Group - Cr McRae c Joint Regional Planning Panel - Cr Kidd, Cr Mileto, Cr Whitton d Business Enterprise Centre - Cr McRae e Association of Mining Related Councils – Membership to be confirmed f Orange Business Chamber - Cr Munro g TDO Limited - Cr Kidd, Cr Whitton, Cr Hamling, Garry Styles h CENTROC - Cr Kidd, Cr McRae i Central West Libraries - Cr McRae j Orange Regional Arts Foundation - Cr Nugent k Ronald McDonald House Board - Cr Hamling l Orange Push for Palliative Care - Cr Kidd, Cr Hamling m Orange Domestic and Family Violence Roundtable - Cr Hamling, Cr Mileto 5 That the Chairperson of the Sister Cities Community Committee be a Councillor.
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THE AMENDMENT ON BEING PUT TO THE MEETING WAS LOST THE MOTION ON BEING PUT TO THE MEETING WAS CARRIED
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RESOLVED - 17/522 Cr J Whitton/Cr K Duffy 1 That Council establish the Community Committee framework for the 2017/2020 term of Council. 2 That Council confirm the Chairperson and Councillor members identified for each Community Committee established (with exception to those that Council determine will have a community member as the Chairperson). 3 That Council seek expressions of interest from community members and relevant agencies/organisations to join a Community Committee, based on the draft Charter for each Committee. 4 That Council confirm representation on the following external bodies a City of Orange Traffic Committee - Cr Turner Chairperson and Cr Mileto alternate b Orange Rail Action Group - Cr McRae c Joint Regional Planning Panel - Cr Kidd, Cr Mileto, Cr Whitton d Business Enterprise Centre - Cr McRae e Association of Mining Related Councils – Membership to be confirmed f Orange Business Chamber - Cr Munro g TDO Limited - Cr Kidd, Cr Whitton, Cr Hamling, Garry Styles h CENTROC - Cr Kidd, Cr McRae i Central West Libraries - Cr McRae j Orange Regional Arts Foundation - Cr Nugent k Ronald McDonald House Board - Cr Hamling l Orange Push for Palliative Care - Cr Kidd, Cr Hamling m Orange Domestic and Family Violence Roundtable - Cr Hamling, Cr Mileto
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MATTER ARISING
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RESOLVED - 17/523 Cr J Whitton/Cr K Duffy That the following Chairpersons and Councillor members be included on the following Committees:
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RESOLVED - 17/524 Cr R Kidd/Cr S Munro That Council not renew membership of the Association of Mining Related Councils.
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Cr Romano requested an update on progress for establishing a new Caravan Park. A report will be provided to the next meeting. |
In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
In response to a question from the Mayor, the General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.
The Mayor extended an invitation to any member of the public present at the meeting to make a presentation to the Council as to whether the meeting should be closed for a particular item.
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RESOLVED - 17/525 Cr G Taylor/Cr K Duffy That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions: 6.1 Purchase of Sewer and Water Easements - 368 Burrendong Way This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.2 Tender for Contract Project Management Services This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. |
The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 8.48pm.
The Mayor declared the Ordinary Meeting of Council resumed at 9.02pm.
7 Resolutions from Closed Meeting
The General Manager read out the following resolutions made in the Closed Meeting of Council.
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TRIM Reference: 2017/1796 |
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RESOLVED - 17/526 Cr R Turner/Cr S Munro 1 That Council purchase the various easements to drain sewer and easements for water supply through 368 Burrendong Way, Orange, Lot 4 DP 1065251. 2 That Council allocate funds from the Water Fund accumulated surplus in order to acquire various water and sewer easements through 368 Burrendong Way, Orange, Lot 4 DP 10652051. 3 That permission be granted for the use of the Council Seal on any relevant document, if necessary.
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TRIM Reference: 2017/2480 |
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RESOLVED - 17/527 Cr J Whitton/Cr G Taylor 1 That Council award the Tender for Contract Project Management Services as follows: a To Upright Management as the primary Project Management Consultant. b Where additional or specialised services or skills are required, to Western Project Services or Public Works Advisory. 2 That approval to apply the seal to documentation as required to engage services for project management as described in the report be given.
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Division of Voting |
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Voted For |
Cr J McRae (Deputy Mayor), Cr J Hamling, Cr T Mileto, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr G Taylor, Cr R Turner, Cr J Whitton |
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Voted Against |
Cr R Kidd (Mayor), Cr K Duffy, Cr S Munro |
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Absent |
Nil |
The Meeting Closed at 9.10PM
This is Page Number 12 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 21 November 2017.