MINUTES OF THE
Ordinary Council Meeting
HELD IN Council Chamber, Civic Centre, Byng Street, Orange
ON 7 November 2017
COMMENCING AT 7.00pm
Attendance
Cr R Kidd (Mayor), Cr J McRae (Deputy Mayor), Cr J Hamling, Cr S Munro, Cr S Nugent, Cr M Previtera, Cr S Romano, Cr G Taylor (7.21pm), Cr R Turner, Cr J Whitton
General Manager, Director Corporate and Commercial Services, Director Development Services, Director Community, Recreation and Cultural Services, Manager Administration and Governance, Manager Corporate and Community Relations, Manager Financial Services, Operations Manager, Water and Sewerage Strategic Manager
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RESOLVED - 17/458 Cr S Munro/Cr J Whitton That Council allow the meeting to be live streamed and recorded.
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1.1 APOLOGIES
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RESOLVED - 17/459 Cr J Whitton/Cr S Romano That the apologies be accepted from Cr K Duffy and Cr T Mileto (representing Council at the National Roads Congress) for the Council Meeting of Orange City Council on 7 November 2017. |
1.2 ACKNOWLEDGEMENT OF COUNTRY
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Cr J Whitton declared a significant non-pecuniary interest in Planning and Development Committee - Item 2.3 – DA258/2015(1) - 131 and 199 Bargwanna Road as Cr Whitton previously owned this property and currently owns a neighbouring property.
LATE ITEM
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RESOLVED - 17/460 Cr S Munro/Cr J McRae That late item 6.2 - Director Technical Services Appointment – be dealt with at the Closed Meeting of Orange City Council held on 7 November 2017. |
Nil
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE OPEN FORUM AT 7.02PM
OPEN FORUM
Mr Greg Kings - Planning and Development Committee - Item 2.7 – DA157/2017(2) – 122 and 124 McLachlan Street and Item 2.8 – DA158/2017(2) - 194 March Street
Mr Kings sought Council’s consent to defer construction of concrete driveways on these two developments.
Mr Cyril Smith - Council - Item 4.2 – Notice of Motion – Recreational Use – Suma Park Dam, Spring Creek Dam
Mr Smith requested Council undertake a cost-benefit analysis and risk assessment of the proposed recreational use, and suggested Council should continue to develop Lake Canobolas and Gosling Creek reserves and leave Suma Park and Spring Creek as they are.
Mr Andrew Saunders - Planning and Development Committee - Item 2.4 – DA211/2016(2) - 76 Hill Street
Mr Saunders sought Council’s consent for a garage rather than a carport.
Mr Nick King - Council - Item 4.2 – Notice of Motion – Recreational Use – Suma Park Dam, Spring Creek Dam
Mr King requested Council needs to consider environmental attributes, and encouraged Council to provide opportunities for all relevant community groups to be consulted on this proposal.
** Cr Taylor arrived at the meeting with the time being 7.21pm **
Mr Robert Linsell - Planning and Development Committee - Item 2.4 – DA211/2016(2) - 76 Hill Street
Mr Linsell sought Council’s approval for a garage rather than a carport.
Mr Gavin Gleeson - Planning and Development Committee - Item 2.3 – DA258/2016(1) - 131 and 199 Bargwanna Road
Mr Gleeson sought Council’s approval of the development application.
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RESOLVED - 17/461 Cr S Munro/Cr S Nugent That Council agree to defer consideration of Item 2.9 of the Planning and Development Committee agenda – DA244/2017(1) - 15 Etna Street - at the written request of the applicant. |
3 Confirmation of Minutes of Previous Meeting
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RESOLVED - 17/462 Cr M Previtera/Cr J Hamling That the Minutes of the Ordinary Meeting of Orange City Council held on 17 October 2017 (copies of which were circulated to all members) be and are hereby confirmed as a true and accurate record of the proceedings of the Council meeting held on 17 October 2017. |
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL ADJOURNED FOR THE CONDUCT OF THE POLICY COMMITTEE MEETINGS AT 7.30PM
THE MAYOR DECLARED THE ORDINARY MEETING OF COUNCIL RESUMED AT 8.34PM
4 Notices of Motion/Notices of Rescission
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TRIM Reference: 2017/2290 |
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RESOLVED - 17/492 Cr S Romano/Cr S Nugent That Council be provided a report on the activities of the Youth Action Council, and other youth related activities in Orange, and explore opportunities to promote and increase the membership of this group and the activities and events that are provided for young people.
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4.2 Notice of Motion - Recreational Use - Suma Park Dam, Spring Creek Dam and Gosling Creek by Cr Romano TRIM Reference: 2017/2296 |
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RESOLVED - 17/493 Cr S Romano/Cr M Previtera That Council receive a report on the costs and timeframe for allowing supervised fishing, camping and boating at Suma Park Dam, Gosling Creek Reserve and Spring Creek Dam, to include amenities, car parking and a camping ground.
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TRIM Reference: 2017/2327 |
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RESOLVED - 17/494 Cr J Whitton/Cr G Taylor 1 That Council seek a hot-mix asphalt plant to be located in Orange to service the needs of the City of Orange and the region. 2 That Council prepare a business case for the establishment of a hot-mix asphalt plant in Orange.
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TRIM Reference: 2017/2248 |
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RESOLVED - 17/495 Cr G Taylor/Cr J Whitton That Council defer consideration of the report on the Community Committee framework to allow Councillor representation on Community Committees to be discussed at a Councillor Briefing.
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TRIM Reference: 2017/2240 |
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RESOLVED - 17/496 Cr J Hamling/Cr R Turner 1 That the report by the Manager Corporate and Community Relations on the Private Hospital Precinct Planning Agreement be acknowledged. 2 That the offer be accepted and that the parties enter into a Planning Agreement prepared in accordance with the requirements of the Environmental Planning and Assessment Act 1979 and associated Regulations. 3 That Council place the draft Planning Agreement for the Orange Private Hospital Precinct on public exhibition for 28 days.
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TRIM Reference: 2017/2213 |
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RESOLVED - 17/497 Cr S Nugent/Cr J McRae That Council place the following draft Strategic Policies on public exhibition for a minimum of 28 days: ST050 – Code of Meeting Practice ST019 – Councillors Access to Information and their Interaction with Staff ST020 – Councillors – Payment of Expenses and Provision of Facilities ST029 – Donations and Grants
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TRIM Reference: 2017/2153 |
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RESOLVED - 17/498 Cr S Nugent/Cr M Previtera 1 That Council approves the Christmas close down from Monday 25 December 2017 and re-opening on Tuesday 2 January 2018. 2 That during the period from 23 December 2017 to 6 February 2018, Council delegate its function to determine development applications and planning matters, with the exception of matters that cannot be delegated under the Local Government Act 1993 or the Environmental Planning and Assessment Act 1979, in circumstances where it is unreasonable to defer consideration of the matter, to the Mayor, Chairperson of the Planning and Development Committee, and the General Manager (so that the General Manager and either the Mayor OR the Chairperson of the Planning and Development Committee, are available to determine matters).
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TRIM Reference: 2017/2253 |
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RESOLVED - 17/499 Cr R Turner/Cr J Whitton 1 That Council enter into consecutive leases of five years each up to a maximum of 25 years for the lease of Hangar F and Hangar P at the Orange Airport. 2 That approval be granted for the use of the Council Seal on any necessary documentation if required.
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Cr Munro requested information on increases in lease fees of hangar sites over recent years.
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TRIM Reference: 2017/2236 |
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RESOLVED - 17/500 Cr J Hamling/Cr J McRae 1 That the information provided in the report on the quarterly budget and performance review for July to September 2017 be acknowledged. 2 That Council note the bank reconciliation statement. 3 That the variations arising from the September 2017 quarterly review amounting to an improvement of $11,665 be adopted.
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TRIM Reference: 2017/2121 |
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RESOLVED - 17/501 Cr J Hamling/Cr R Turner 1 That Orange City Council make an application to the Minister for Local Government under Section 358 of the Local Government Act 1993 seeking approval to participate in the formation of a corporation to be set up to deliver industry led regional tourism services for the Orange Region that would be administered as reflected in the draft constitution attached to the report. 2 That Council note the contents of the report that addresses the criteria the Minister may consider to be used as the basis for the submission to accompany the request for the approval to participate in the formation of the new entity.
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TRIM Reference: 2017/2058 |
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RESOLVED - 17/502 Cr S Nugent/Cr J McRae 1 That Council appoint Mr Phillip Burgett and Mr Bill Gillooly AM as the two independent members of the Audit and Risk Management Committee until September 2020 unless otherwise resolved by Council. 2 That a formal induction on the Committee’s purpose and responsibilities be arranged for Committee members. 3 That the proposed meeting of the Audit and Risk Management Committee scheduled for 24 November 2017 be deferred until after the induction of the members has been completed.
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TRIM Reference: 2017/2161 |
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RESOLVED - 17/503 Cr J Whitton/Cr R Kidd That the report by the Manager Waste Services and Technical Support detailing Operational Management of the Ophir Road Resource Recovery Centre be acknowledged.
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Cr Turner requested additional information in relation to the training provided to those working at the Ophir Road Resource Recovery Centre in relation to customer service, charging on the weighbridge and other operations. |
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Council requested an inspection of the Ophir Road Resource Recovery Centre and Euchareena Road Resource Recovery Centre. |
In accordance with the Local Government Act 1993, and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
In response to a question from the Mayor, the General Manager advised that no written submissions had been received relating to any item listed for consideration by the Closed Meeting of Council.
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RESOLVED - 17/504 Cr G Taylor/Cr J Whitton That Council adjourn into a Closed Meeting and members of the press and public be excluded from the Closed Meeting, and access to the correspondence and reports relating to the items considered during the course of the Closed Meeting be withheld unless declassified by separate resolution. This action is taken in accordance with Section 10A(2) of the Local Government Act, 1993 as the items listed come within the following provisions: 6.1 Tender for Contract Project Management Services This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. 6.2 Director Technical Services Appointment This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to (a) personnel matters concerning particular individuals (other than Councillors). |
The Mayor declared the Ordinary Meeting of Council adjourned for the conduct of the Closed Meeting at 9.25pm.
The Mayor declared the Ordinary Meeting of Council resumed at 9.38pm.
7 Resolutions from Closed Meeting
The General Manager read out the following resolutions made in the Closed Meeting of Council.
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TRIM Reference: 2017/2088 |
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RESOLVED - 17/505 Cr R Kidd/Cr J McRae That the report on Tender for Contract Project Management Services be deferred for a Councillor Briefing by the General Manager.
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6.2 Director Technical Services Appointment (RESTRICTED - COUNCILLORS AND GENERAL MANAGER) TRIM Reference: 2017/2356 |
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RESOLVED - 17/506 Cr J Whitton/Cr G Taylor That the report by the General Manager on Appointment Director Technical Services be acknowledged, together with the consultation which has occurred.
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The Meeting Closed at 9.46PM
This is Page Number 9 and the Final Page of the Minutes of the Ordinary Meeting of Orange City Council held on 7 November 2017.