ORANGE CITY COUNCIL
Infrastructure Policy Committee
Agenda
5 September 2017
Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Infrastructure Policy Committee meeting of ORANGE CITY COUNCIL will be held in the Council Chamber, Civic Centre, Byng Street, Orange on Tuesday, 5 September 2017.
Garry Styles
General Manager
For apologies please contact Michelle Catlin on 6393 8246.
Infrastructure Policy Committee 5 September 2017
2.1 Minutes of the City of Orange Traffic Committee - 11 July 2017
3.2 Recreational use of Gosling Creek Dam, Spring Creek Dam and Suma Park Dam
The provisions of Chapter 14 of the Local Government Act, 1993 (the Act) regulate the way in which Councillors and designated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public role.
The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest must be disclosed as soon as practicable after the start of the meeting and the reasons given for declaring such interest.
As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussion or voting on that matter, and requires that member to vacate the Chamber.
Council’s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code of Conduct also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.
Recommendation It is recommended that Committee Members now disclose any conflicts of interest in matters under consideration by the Infrastructure Policy Committee at this meeting. |
TRIM REFERENCE: 2017/1786
AUTHOR: Chris Devitt, Director Technical Services
EXECUTIVE SUMMARY
The City of Orange Traffic Committee met on 8 August 2017 and the recommendations from that meeting are presented to the Infrastructure Policy Committee for adoption.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “15.1 Our Environment – Maintain and renew traffic and transport infrastructure assets and services as specified within the Asset Management Plan at agreed levels of service”.
Financial Implications
The signage changes can be funded from the existing budget.
Policy and Governance Implications
Nil
That the recommendations made by the City of Orange Traffic Committee at its meeting held on 8 August 2017 be adopted. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
The Committee recommends No Stopping signs be installed on the south west corner of the intersection of Churchill Avenue and Glenroi Avenue, 10 metres from the corner.
It is also recommended that Council support the list of 2018-2018 Federal Blackspot nominations.
Attachments
1 Minutes of the Meeting of the City of Orange Traffic Committee held on 8 August 2017
ORANGE CITY COUNCIL
MINUTES OF THE
City of Orange Traffic Committee
HELD IN Councillors Workroom, Civic Centre, Byng Street, Orange
ON 8 August 2017
COMMENCING AT 9.02am
1 Introduction
Attendance
Cr R Turner (Chairperson), Mr David Vant, Sgt Mark Hevers, Mr Geoff Lewis, Manager Development Assessments, Commercial and Emergency Services Manager, Road Safety Officer, Works Manager, Manager Engineering Services, Strategic Design & Planning Engineer, Divisional Administration Officer
1.1 Apologies and Leave of Absence
1.3 Declaration of pecuniary interests, significant non-pecuniary interests and less than significant non-pecuniary interests
Nil
** Manager Development Assessments and Sgt Mark Hevers arrived at the meeting with the time being 9.05am
3 General Reports
TRIM Reference: 2017/1690 |
Recommendation Mr D Vant/Cr R Turner That the Conditional Approval for the 2018 Brass Celebration March be endorsed subject to compliance with the attached conditions.
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TRIM Reference: 2017/1689 |
Recommendation Cr R Turner/Mr D Vant That the Conditional Approval for the 2018 Orange Cycle Club Races be endorsed subject to compliance with the attached conditions.
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MATTER ARISING
RECOMMENDATION Cr R Turner/Mr D Vant That Council write to Blayney and Cabonne Councils suggesting they install cyclist warning signs on routes used extensively by cyclists.
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GENERAL BUSINESS - Matters raised on behalf of the State Member for Orange
1 Pedestrian safety at James Sheahan High School
The Committee noted that Council and Roads & Maritime Services are working on a solution to this problem and are meeting with representatives of the school.
2 Pedestrian crossing safety at roundabouts, in particular the roundabout on Peisley Street near the Railway Station
It was noted that mid-block pedestrian refuges have been installed at some locations around the Central Business District to allow pedestrians to cross more safely than at roundabouts.
The Meeting Closed at 9.46 AM.
TRIM REFERENCE: 2017/1879
AUTHOR: Chris Devitt, Director Technical Services
EXECUTIVE Summary
The purpose of this report is to update Council on construction and maintenance works which have been carried out since the last current works report to Council.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “14.1 Our Environment – Design and construct new infrastructure assets as specified with the Asset Management Plan to agreed levels of service”.
Financial Implications
Nil
Policy and Governance Implications
Nil
That the information provided in the report on Current Works be acknowledged. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
SUPPORTING INFORMATION
Road Maintenance
Gravel road grading activities continued with the following roads being addressed:
· Shepherds Lane
· Dane Lane
· Louis Lane
· Walker Lane
· McLean Lane
· Stairs Road
· Bulgas Road
· Phillip Street
Pothole patching crews undertook programmed repairs and responded to customer requests across the rural and urban areas.
Road Upgrading
Clergate Road
The contractor on Clergate Road has encountered a significant amount of unsuitable subgrade material causing a delay in the road construction at the Northern end whilst the poor quality soils are replaced or improved through the addition of lime. Due to the depth of excavation required, it was necessary to restrict traffic to one lane and utilise portable traffic signals outside of normal working times. There have been no reports of faults with these signals to date.
Works have also been progressing on street light installation and the remaining drainage pipe system.
CONCRETE AND DRAINAGE
New Works
Footpath construction
New 2.5m wide shared paths were constructed on Ploughmans Lane from the existing wetland path down to Cargo Road. Further works will continue to provide a safe link to the north side of Coronation Drive including a pedestrian refuge.
Footpath Rehabilitation
Footpath rehabilitation works commenced on Lords Place between Moulder Street and Torpy Street.
Footpath Maintenance
Footpath maintenance works including isolated slab replacement, concrete grinding and step filling were undertaken on:
· McLachlan Street
· Anson Street
· Dalton Street
· Leeds Parade
· Peisley Street
· Algona Crescent
· Turquoise Way
WATER MAINTENANCE
New Water Services
· Two 20mm water services at 59 Cecil Road
· Wentworth Golf Club - 25mm service
· 20mm water service at Grace Rise
· 20mm water service in Connemara Drive
· 10 Scott Place
· 4 Grace Rise
· 80mm fire service at 174 Lords Place
Water Service Renewals
· 83 Nile Street
· 85 Nile Street
Construction
· Water main upgrade on Clergate Road
Category |
July 2016 – June 2017 |
July 2017 |
Leaking meters |
496 |
31 |
Faulty meters (incorrect readings) |
145 |
0 |
No supply |
52 |
4 |
Water pressure complaints |
33 |
2 |
Meter box/lid replacements |
62 |
2 |
Water quality |
51 |
5 |
Service break |
11 |
1 |
Service leak |
47 |
8 |
Main break |
76 |
3 |
Main leak |
288 |
50 |
Valve leak |
12 |
4 |
Hydrant leak |
59 |
8 |
Total Water Requests |
1332 |
118 |
WATER STORAGE
Water Storage Levels
Location |
Date |
Level Below Spillway (mm) |
% of Capacity |
Suma Park Dam |
21 August 2017 |
2777 |
77.34 |
Spring Creek Dam |
21 August 2017 |
233 |
94.67 |
Gosling Creek Dam |
21 August 2017 |
400 |
88.54 |
Lake Canobolas |
21 August 2017 |
13 |
99.61 |
Water Consumption
Average daily water consumption during the week ending 17 August 2017 was 169 litres per person per day.
Water Quality
Water samples are collected as a component of the Orange City Council’s Drinking Water Quality Monitoring Program which forms part of the NSW Health requirements. Samples are collected regularly and sent to a National Association of Testing Authorities (NATA) accredited laboratory for analysis. Samples collected in July 2017 complied with the Australian Drinking Water Guidelines, 2011.
Blue-green algae concentrations in Suma Park Dam have been at amber levels since last reported in Current Works. Actions, including ongoing monitoring, continue to be implemented in accordance with Council’s Algae Management Plan.
Recycled water managed by Council is operated through implementation of Council’s Recycled Water Management System, which includes consideration of treated effluent and the dual water scheme in Ploughmans Valley/North Orange.
SEWER MAINTENANCE
Category |
July 2016 – June 2017 |
July 2017 |
Sewer blockages |
359 |
34 |
Odour |
11 |
5 |
Overflows |
139 |
16 |
Total Sewer Requests |
509 |
55 |
Sewer Reconstructions
· 76 Prince Street
CENTRAL TABLELANDS REGIONAL WATER SECURITY PROJECT – Orange To Carcoar Pipeline
The project is within budget and on time with the expected date of completion by June 2018.
A summary of the Orange to Carcoar pipeline progress is below.
Section 1: Blayney to Millthorpe – 11493m
6,095m of pipeline has been completed. The remaining 5,398m is currently under construction.
Section 2: Spring Hill Reservoir to Millthorpe Reservoir – 8550m
8,200m of pipeline has been completed. The remaining 350m is currently under construction.
Section 3a: Orange Airport to Spring Hill Reservoir – 4058m
This section is complete.
Section 3b: Orange Airport to Spring Creek Filter – 7948m
This section is complete
Section 4: Spring Creek Filter to Icely Road Filter – 5535m
This section is complete.
Section 5a: Backhouse spur – 2835m
2,760m of pipeline has been completed. The remaining 75m will be completed shortly.
Section 5b: Carcoar to Blayney – 13,890m
3,000m of pipeline has been completed. The remaining 10,890m is currently under construction.
Section 5c: Carcoar Filtration Plant to Carcoar – 6,948m
952m of pipeline has been completed. The remaining 5,996m is currently under construction.
Pump station 1 – Spring Creek Filter
Construction of Pump Station 1 has commenced with the building floor and walls complete. The roof is currently under construction.
Pump station 2 – Plumb St Blayney
Construction of Pump station 2 has just commenced.
Pump station 3 – Carcoar Filtration Plant
Construction of Pump station 2 has commenced with the floor complete.
Chlorine boosters – 6 locations
Construction of the chlorine boosters has not commenced.
East Orange Booster Zone
Works have not commenced on the East Orange Booster Zone.
Spring Hill to Orange effluent pipeline – 10000m
6,000m of pipeline has been completed. The remaining 4,000m is currently under construction.
FOREST ROAD RAIL BRIDGE DUPLICATION
The tender for the construction contract closed on the 16 August 2017. Three conforming Tenders were received. The tenders are currently being evaluated.
Aquatic Centre Attendance
|
May 2017 |
June 2017 |
July 2017 |
Adult |
462 |
460 |
537 |
Concession |
377 |
341 |
291 |
Child |
475 |
462 |
604 |
Child Under 5 |
162 |
134 |
146 |
Family |
27 |
20 |
40 |
School |
152 |
28 |
19 |
Swipe Entries |
2,354 |
2,175 |
2,039 |
Adult Multi Pass |
26 |
28 |
21 |
Child/Concession Multi Pass |
30 |
29 |
40 |
Carnival Spectators |
302 |
256 |
0 |
Fitness Passport |
1,536 |
1,617 |
1,585 |
Shower |
66 |
32 |
5 |
Non Swimmers |
203 |
113 |
0 |
Aqua Aerobics |
53 |
38 |
30 |
Swim Assessment |
|
|
1 |
Total |
6,225 |
5,733 |
5,358 |
AIRPORT PASSENGER NUMBERS
Passenger numbers for July 2017 were 5,491 compared with 4,130 during the same month in 2016.
Airport Energy Usage
Energy used at the airport during July 2017 was 26,663.24 kWh at a cost to Council of $4,647.33.
ENERGY USE
The following information is sourced from E21, Council’s energy software.
Wednesday 23 August 2017
TRIM REFERENCE: 2017/1883
AUTHOR: Wayne Beatty, Water and Sewerage Strategic Manager
EXECUTIVE Summary
Council, at its Infrastructure Policy Committee Meeting of 6 June 2017 resolved as follows:
3.4 Recreational use of Gosling Creek, Spring Creek and Suma Park Dams TRIM Reference: 2017/783 |
RESOLVED - 17/229 Cr J Davis/Cr J Hamling 1 That the July 1996 Gosling Creek Reservoir Plan of Management be updated in accordance with the Local Government Act, 1993 and the Crown Lands Act 1989, with the aim of including additional water-based activities such as swimming and non-motorised boating on Gosling Creek Reservoir, as well as additional land-based activities to enable the site to achieve its full recreational potential by September 2018. 2 That the recreational use of Spring Creek Reservoir and Suma Park Dam be considered by Council after the implementation of recreational use at Gosling Creek Dam. 3 That a report on the timeline and actions to be finalised to allow recreational use of Spring Creek Reservoir and Suma Park Dam be provided to Council within three months.
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This report is an update on the status of these recommendations. It outlines the key issues that Council needs to take into consideration in developing a city-wide Recreational Waters Strategy. It is intended that this strategy will assess the water use recreational needs of Orange and make recommendations to Council on a way forward with this project.
Link To Delivery/OPerational Plan
The recommendation in this report relates to the Delivery/Operational Plan strategy “15.2 Our Environment – Operate, maintain, renew and upgrade water, sewer and stormwater infrastructure assets and services as specified within the Asset Management Plans at agreed levels of service”.
Financial Implications
This project has not been identified in the current Delivery/Operational Plan or 2017/18 – 2026/27 Long Term Financial Plan.
Consideration will need to be given to how a Recreational Water Strategy could be staged and funded.
Policy and Governance Implications
Nil
That Council develop a Recreational Water Strategy for the City of Orange. |
further considerations
Consideration has been given to the recommendation’s impact on Council’s service delivery; image and reputation; political; environmental; health and safety; employees; stakeholders and project management; and no further implications or risks have been identified.
Service Delivery |
Drinking water quality, security of drinking water supply assets |
Image and Reputation |
Tourism/economic benefit |
Political |
Project funding and impact on Council’s Long Term Financial Plan |
Environmental |
Wildlife and wildlife habitat management, preservation of historic sites in the area, introduction of weeds or exotic plants, introduction of vermin and exotic animals, foreshore erosion, litter and heightened risk of bushfires. |
Health and Safety |
Legal and public liability, water quality health risks to users |
Employees |
Additional skilled staff resources and operational costs |
Stakeholders |
Orange residents, external/regional users (including sporting clubs), Federal and State Government Approvals Authorities/Regulators |
Projects |
Project requires high level strategic planning which has not yet been undertaken. This includes land acquisition and infrastructure considerations and detailed cost estimates. |
SUPPORTING INFORMATION
Council staff are currently investigating all of the key issues that need to be addressed when introducing recreational use on to its drinking water storages. Depending on the type of use that Council may wish to pursue, these issues will be addressed differently, with different infrastructure and operational requirements for the facility.
Managing risk in Recreational Water
The National Health and Medical Research Council’s (NHMRC) 2008 Guidelines for Managing Risks in Recreational Water classifies recreational activities by the degree of water contact as described below:
· Primary contact — activity in which the whole body or the face and trunk are frequently immersed or the face is frequently wet by spray, and where it is likely that some water will be swallowed or inhaled, or come into contact with ears, nasal passages, mucous membranes or cuts in the skin (such as swimming)
· Secondary contact — activity in which only the limbs are regularly wet and in which greater contact (including swallowing water) is unusual (such as non-motorised boating (canoeing, kayaking, sailing, fishing, wading), and including occasional and inadvertent immersion through slipping
· Aesthetic uses — activity in which there is normally no contact with water (e.g. angling from shore), or where water is incidental to the activity (e.g. bushwalking/orienteering, bird watching, picnicking, mountain biking)
Infrastructure requirements for all three classifications are outlined in this report.
Gosling Creek Reserve
The process for introducing aquatic activities, swimming and non-powered boating onto Gosling Creek Dam this summer is well underway.
Gosling Creek Reserve is predominately Crown Land (70% of the land/water mass of the Reserve is Crown Land) under the care and control of the ‘Brandy Corner Reserve Trust’ (Council) and the remaining 30% is community land (Council); as such Council must develop a draft Plan of Management compliant with Crown Lands requirements.
Following Council’s resolution, a letter formally requesting the Minister for Lands and Forestry, the Hon Paul Toole MP, to approve the Trust (Council) to develop a new Plan of Management for Gosling Creek Reserve to include, within the purpose of the Reserve, Public Recreation – aquatic activities; swimming and non-powered watercraft access within and upon the reservoir, was sent. Council received notification from the Minister, on 9 August 2017, granting approval for the preparation of a Draft Plan of Management by the Trust (Council) under section 112 of the Crown Lands Act 1989.
Staff commenced writing a draft Plan of Management in July 2017 and it is anticipated that the draft Plan of Management will be placed on public exhibition for 28 days, as required by Crown Lands Act 1989, in early September 2017. Following a review of submissions any amendments or additions will be made to the draft Plan of Management (PoM) for Council’s consideration before forwarding the draft PoM and all comments received during the public exhibition period to the Minister for adoption, amendment or revocation.
Suma Park Dam and Spring Creek Reservoir
Key considerations
The following risks are key issues to consider if Council were to introduce recreational activities onto either Spring Creek or Suma Park Dam:
· Impact on drinking water quality – The Australian Drinking Water Guidelines (ADWG 2011) is the authoritative document for drinking water management in Australia. It contains information about management of drinking water systems from catchment to consumer. The second guiding principle of the ADWG highlights the importance of protecting water sources:
‘Protection of water sources and treatment are of paramount importance and must never be compromised’
The NHMRC are now considering the introduction of additional requirements in a pending guideline review that will be used to determine the appropriate treatment process to address the source water risk. Recreational use of the water body is one of the risk considerations. Unprotected catchments may require a higher level of treatment in order to provide a safe drinking water supply. The Orange drinking water supply catchment would be considered an unprotected catchment and, as such, additional treatment upgrades may be necessary unless catchment management practices can be improved. Water treatment cost implications (potential treatment plant upgrades) may need to be considered if water-based recreational activities are introduced to Council’s drinking water storages.
· Potential health impact on recreational users – As mentioned earlier, recreational use on dams should follow the Guidelines for Managing Risks in Recreational Water (NHMRC 2008). Although not mandatory, following these guidelines ensures recreational water environments are managed as safely as possible. The potential impacts of water quality, water temperature and blue green algae should be considered
· Legal and Public Liability – duty of care to persons using the water storage (potential hazards associated with access to dam wall, hazards above and below the water)
· Public use impacts of foreshore erosion introducing sediment into the water storage
· Wildlife and wildlife habitat management
· Changes in system ecology
· Increased risk of fire
· Security of drinking water supply assets
Other issues to consider include:
· Land acquisition requirements
· Water storage levels
· Impacts on adjoining neighbours – e.g. noise
Required infrastructure
Depending on the type of use, there are cost and resourcing implications in managing all of the risks and infrastructure requirements. Infrastructure requirements need to be funded and other risks mitigated by operational practices and procedures.
Depending on the type of use, infrastructure requirements include:
Aesthetic uses (Bushwalking/biking)
· Bike/bush walking paths
· Non-vehicle access routes
· Toilet facilities
· Rubbish bins
· Signage; and
· Fencing
Biking may also require appropriate car parking and road access.
Secondary contact (Non-motorised boating (canoeing, kayaking, sailing)/picnicking)
Infrastructure requirements in addition to requirements for aesthetic uses:
· Access road(s)
· Car parking
· Access/launch points to water body; and
· Barbeques
Primary contact (Swimming/fishing)
Infrastructure requirements in addition to requirements for secondary contact
· Marker buoys
· Bike/ bush walking paths
· Non-vehicle access routes
· Toilet/change room facilities
· Fencing
· Rubbish bins
· Signage
· Covered areas
· Cleared areas
· Drinking water for users
· Fish cleaning areas
· Beach areas
Operational management
The potential costs associated with the operational management of recreational activities could include:
· Additional drinking water treatment processes
· Management of access to water storages
· Maintenance and rehabilitation of infrastructure to support the recreational activities
· Monitoring of water quality and recreational users
· Policing of recreational users
Timeframe for approvals, development and implementation
At this early stage, it is difficult to estimate a timeframe for the delivery of such a project given its complexity and key issues that will need to be considered.
It is worth noting, however, the timeframe for the implementation of Rowing Training for Kinross Wolaroi School on Spring Creek Reservoir. In order to gain approval to undertake this Rowing Training on the Reservoir, the Plan of Management was prepared and adopted by Council in June 2001 after which Kinross Wolaroi School lodged a Development Application to construct a Boatshed and Pontoon Jetty for Council approval.
The consent and approvals process to enable Kinross Wolaroi School to use the Reservoir for Rowing Training commenced in August 1999. From this date, it took over five years before Kinross Wolaroi School actually commenced Rowing Training on the Reservoir. The timeline is outlined below for Council’s information:
· August 1999 – Commence Plan of Management development
· June 2001 – Plan of Management adopted by Council
· June 2002 – Development Application lodged for facility (Boatshed and Pontoon Jetty) and approved with consent to operate
· July 2002 – the Central West Environment Group took both Kinross Wolaroi School and Orange City Council to the NSW Land and Environment Court.
· May 2003 – NSW Land and Environment Court decision in favour of Kinross Wolaroi School and Orange City Council
· May 2004 – Orange City Council and Kinross Wolaroi School entered into a Licence to use Spring Creek Dam as a Rowing Facility
· December 2004 – Rowing Training commenced
Cost estimates
In order to give Council an appreciation of the infrastructure and operational costs to implement recreational use onto Spring Creek Reservoir or Suma Park Dam, the following information is relevant for Gosling Creek Reserve.
· Infrastructure costs $950,000 which includes the following:
o Concept masterplan design
o Toilet facilities
o Picnic tables, shelters and BBQs
o Pathways and boardwalks
o Playground
o Signage
o Landscaping trees shrubs features
o Fencing
o Pontoon/jetty fishing access; and
o Beach access
· Operational costs $90,000 per annum
The infrastructure and operational costs to introduce recreational use onto either Spring Creek Reservoir or Suma Park Dam would be considerably higher due to the relative size of these facilities and associated infrastructure requirements (including land acquisition costs). It could be expected that Council may need to commit between $5m – $10m into this project in the medium to long term with annual operational costs in the order of $500,000.
Recreational Waters Strategy
Investigations to date have revealed that introducing recreation onto Spring Creek Reservoir and Suma Park Dam is a complex, lengthy and costly exercise for Council to embark on. The issues that have been identified in this report need to be addressed by further developing a Recreational Waters Strategy and Masterplan for all of Council’s water storages which can subsequently be implemented or staged over a number of years.